Atherton City Council
December 18, 2024

AGENDA PACKET
Town of Atherton
City Council
DECEMBER 18, 2024
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Meeting participants are encouraged to submit
public comments before the meeting. The following
email will be monitored during the meeting and
public comments will be documented for the
record.

Email: [email protected]
This Agenda may not reflect the actual order of items.  The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Mayor Hawkins­Manuelian

PRESENTATIONS
JENNIFER FREW PROCLAMATION
INTRODUCTION OF BEN TALAVERA
OATHS OF OFFICE
CITY COUNCIL REORGANIZATION
Message from Outgoing Mayor – Diana Hawkins­Manuelian
Selection of Mayor and Vice Mayor – Administered by the City Clerk Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Message from Incoming Mayor – Mayor
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items in the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at thM'dititittdditilktibdhidti
Meeting Agenda Packet – December 18, 2024

Message from Outgoing Mayor – Diana Hawkins­Manuelian
Selection of Mayor and Vice Mayor – Administered by the City Clerk Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Message from Incoming Mayor – Mayor
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items in the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.

Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Report
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 5)

1. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2024 IN THE AMOUNT OF $2,332,189
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve the Bills and Claims for November 2024 in the amount of $2,332,189
Description: This is a routine item to approve the monthly bills and claims.

2. APPROVAL OF MINUTES FOR NOVEMBER 6, NOVEMBER 20, AND DECEMBER 4, 2024
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for November 6, November 20, and December 4, 2024.

Description: This is a routine item to approve the meeting minutes from past Council meetings.

3. ADOPTION OF UPDATED EMERGENCY SERVICES COUNCIL JOINT POWERS

AGREEMENT
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council adopt the Updated Emergency Services Council Joint Powers Agreement.

Description: This item will involve a Council discussion to review and adopt the Updated Emergency Services Council Joint Powers Agreement.

4. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE HOLBROOK­PALMER PARK ACCESS AND
Meeting Agenda Packet – December 18, 2024

meetings.

3. ADOPTION OF UPDATED EMERGENCY SERVICES COUNCIL JOINT POWERS

AGREEMENT
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council adopt the Updated Emergency Services Council Joint Powers Agreement.

Description: This item will involve a Council discussion to review and adopt the Updated Emergency Services Council Joint Powers Agreement.

4. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE HOLBROOK­PALMER PARK ACCESS AND
CIRCULATION IMPROVEMENTS PROJECT, PROJECT NUMBER 56083
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Holbrook­Palmer Park Access and Circulation Improvements Project, Number 56083.

Description: This is a routine item to accept work and authorize recording of a Notice of Completion for the Holbrook­Palmer Park Access and Circulation Improvements Project, Number 56083.

5. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2024 SLURRY SEAL PROJECT, PROJECT NUMBER 56091
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Slurry Seal Project, Project Number 56091.

Description: This is a routine item to accept work and authorize recording of a Notice of Completion for the 2024 Slurry Seal Project, Project Number 56091.

PUBLIC HEARING (Items 1 – 1)

1. FIRST READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE ATHERTON MUNICIPAL CODE
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council introduce for 1st Reading and Waive Future Reading of an ordinance that would amend Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric­ready requirements for new construction and major alterations.

Description: The proposed ordinance amends the Atherton Municipal Code to enhance electric readiness requirements for new construction and major alterations, building on the Town’s commitment to sustainable building practices. These updates aim to align with State electrification goals, reduce reliance on natural gas, and ensure infrastructure is in place for future all­electric buildings.

REGULAR AGENDA (Items  – )
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
Meeting Agenda Packet – December 18, 2024

electric readiness requirements for new construction and major alterations, building on the Town’s commitment to sustainable building practices. These updates aim to align with State electrification goals, reduce reliance on natural gas, and ensure infrastructure is in place for future all­electric buildings.

REGULAR AGENDA (Items  – )
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.  Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final.  Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 752­0500.  Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting.  (29 CRF

35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting.

If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda Packet – December 18, 2024

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting.

If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

Meeting Agenda Packet – December 18, 2024

Mayor Hawkins-Manuelian ● Vice Mayor Lewis ● Councilmember DeGolia ● Councilmember Holland ● Councilmember Widmer Town of Atherton

Proclamation
IN RECOGNITION OF POLICE TRAINING MANAGER AND ASST. TO THE CHEIF JENNIFER J. FREW
WHEREAS, Jennifer Jaye Frew, a veteran Atherton employee with over 31 years of service to 3 agencies in her law enforcement career: Mountain View Police Department from 1990-1992; Palo Alto Police Department from 1992-1997 and the Atherton Police Department from 2000-2024; and WHEREAS, the City Council, Town staff and Police members of the Town of Atherton, along with the entire community, would like to honor the contributions that Jennifer has made during her public safety career while managing the hiring, training and administrative/personnel duties for all sworn and non-sworn staff; was voted by her peers from the San Mateo County Training Managers’ Association for the roles of Secretary, Vice President and President; and
WHEREAS, Jennifer’s involvement started at the age of 2 when her father, Retired Sgt. George Carr began his career in Atherton; where she grew up visiting him in the old police building on Ashfield Road and attended briefings and went on ride- a- longs where she saw her father’s love for the organization and for the residents he served; and
WHEREAS, Jennifer also volunteered and coordinated Holbrook Palmer Park events for 7 years, which included showing the facilities, preparing contracts, meeting clients in the park and billings with Finance; and WHEREAS, because of Jennifer’s longevity in addition to her training manager expertise have made her an invaluable asset to this organization while receiving 100% POST compliance in the areas of training and hiring since she began in 2000; and
WHEREAS, Jennifer worked tirelessly over the years to ensure that her hard work and dedication provided all police personnel thousands of hours of training, was the first person every applicant met while going through her testing processes, providing never ending guidance, a mom’s ear to listen and sometimes lecture, driven over 400,000 miles to and from work while balancing family, children and her own health issues; and NOW, THEREFORE, as Mayor of the Town of Atherton, and on behalf of the Atherton City Council, I hereby commend the outstanding service performed by Jennifer Frew during her career and wish her well in the next chapter
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the Town of Atherton to be affixed this 18 day of December 2024.
_________________________
Diana Hawkins-Manuelian, Mayor
Town of Atherton

Town of Atherton

CITY COUNCIL STAFF REPORT - PRESENTATION
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER / CITY CLERK
DATE: DECEMBER 18, 2024
SUBJECT: CITY COUNCIL OATHS OF OFFICE

RECOMMENDATION
City Clerk will conduct the Oaths of Office to two (2) members of the City Council that were officially appointed to office at the August 20, 2024, City Council meeting.

BACKGROUND
At the August 20, 2024, Council meeting Council Member Diana Hawkins-Manuelian and Council Member Elizabeth Lewis were officially appointed to the Atherton Town Council by Resolution No. 2024-15. Both candidates successfully qualified for the ballot during the candidate filing period and as a result of having two (2) candidates for two (2) open seats Council opted to appoint both incumbents to the offices to which they were nominated and cancelled the election in accordance with Election Code 10229.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal E – Strengthen Community Engagement and Transparency • Goal F – Be Forward-Thinking, Well-Managed, and Well-Planned

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,400 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials. Page 7 of 127 City Council Oaths of Office
December 18, 2024

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has or X has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Civic Center Advisory Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)

ATTACHMENTS
NONE

Town of Atherton
CITY COUNCIL STAFF REPORT – PRESENTATION
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
DATE: DECEMBER 18, 2024
SUBJECT: CITY COUNCIL REORGANIZATION

RECOMMENDATION
Per the City Council Handbook and Atherton Municipal Code, select the Mayor and Vice Mayor for the calendar year 2024.

BACKGROUND
City Council adopted Ordinance No. 528 in November 2001, amending Atherton Municipal Code Section 2.04.030 related to the appointment of the Mayor and Vice Mayor. Ordinance No. 528 states, “The city council shall meet at least annually to choose one of its members as Mayor and one of its members as Vice Mayor." Section 2.04.040 further provides that the term of office of the mayor and vice mayor shall be one year. No member shall serve as mayor or vice mayor for consecutive terms.

Nomination Process – Selection of Mayor & Vice Mayor
The City Clerk shall declare the office of Mayor vacant and ask for nominations for the position of Mayor. Traditionally, a Council Member nominates someone other than herself or himself for the position. However, this requirement is not prescribed within Rosenberg’s Rules of Order or within any formal Council policy. Nominations do not require a second.

When it appears that no further nominations will be made, the City Clerk shall announce that the nominations are closed. If only one Council member has been nominated, the City Clerk shall call for a vote on the nomination. The nominated Council Member must receive three affirmative votes to be selected as Mayor.

If more than one Council Member has been nominated, the City Clerk shall call for a vote of the first person nominated. If that candidate receives three or more votes, the City Clerk shall declare that candidate selected as Mayor and the voting concludes. If not, the City Clerk shall call for a vote for the second candidate in the same manner. The candidate receiving three or more votes

City Council Reorganization
DECEMBER 18, 2024

shall be declared the Mayor.

Led by the new Mayor or the City Clerk, the process repeats for the selection of Vice Mayor from the remaining four members of the City Council. The Vice Mayor role is currently vacant.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area E – Strengthen Community Engagement and Transparency • Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
The recommendations in this report are consistent with the Atherton Municipal Code and City Council Handbook.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item listed at least 72 hours before the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,400 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –including, but not limited to, media outlets, school districts, Menlo Park Fire Protection District, service providers (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission.

ATTACHMENTS
None.

DECEMBER | 2024
12 MONTHLY REPORTS

DEPARTMENT AND DIVISION

HALLOWEEN EVENT
3 WORKPLAN QUARTERLY
REPORT
CODE

ENFORCEMENT
Photos from the 2024 REPORT
Halloween Event Summary of November
Code Enforcement Activities

DEPARTMENTAL REPORTS

WORKPLAN QUARTERLY REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.

Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports

GENERAL ADMIN REPORT

FINANCE REPORT

PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
03 09
17 18
26 34
10 51
Reports from the Police Department on crime activity, code enforcement, and traffic
42 POLICE DEPARTMENT REPORT

Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.

City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.

Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.

Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.

Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.

Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.

Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 1 of 6 Fiscal Sustainability
Project/Objective Target Completion (If Applicable) Departments Responsible Annual All
Q4
Annual Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
FY 2024/25 City Manager's Office/Finance
Q4
City Manager's Office/Finance
Q4
Annual Police Department/Finance/City Manager's Office
Q4
Annual City Manager's Office/Finance
Q4
Communications & Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Finance
Q4
Quality of Life
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing City Manager's Office/All
Q4
Cultural Arts (Art in Public Spaces Program) Ongoing City Manager's Office/Public Works Q4
Park Maintenance Ongoing Public Works
Q4
Town Cleanliness & Safety Ongoing Public Works
Q4
Land Use, Planning & Building
Project/Objective Target Completion (If Applicable) Departments Responsible Maintain Fiscal Transparency
Preparing the mid-year Budget Report for February 2025
The City Council has adopted six (6) broad Goal Areas. Each of these Goal Areas have subcategories of projects and/or objectives. The following is an Update Summary of the timeframe and status of the project area and any associated UPDATE for the Quarter. 2024 Workplan Update
4th Quarter Update - December 2024
Consider Reduction in Franchise Fee Revenue (Refuse)
CM/PD review of overtime (November)
Finance Subcommittee finalizing Report/Review – due end of CY 2024 June 2025 the Town will have a Call Option on the COP
November 2024, Council action to reduce Franchise Fee (Jan 1, 2025) to 5%. Proposition 218 process pending to adjust rates for full-cost recovery Goal Area >>>
Adopt a Balanced Budget
GOVInvest is finalizing the FY 24 OPEB Actuarial, due end of November Currently finalizing audit review items for draft report by year end Prepare and Present Annual Audit
Review Long-Term Debt (Borrowing)
Review Unfunded Actuarial Liability (PERS)
Review Post Employment Benefits (OPEB)
Investigate Diversification of Revenues
Management of Overtime
developing Noise Enforcement data table for monthly report & annual report Parking Enforcement
Noise Enforcement
OpenGOV Portal Updates & Stories
Finance Director attended OpenGov Workshop to learn more about production and stories; ETA for new stories and integrations – end of CY 2024. Admin staff will provide support to Finance with this project that will include engagement of Management Analyst and Admin Intern to integrate the “stories” tool.

In partnership with the City Attorney’s Office and Code Enforcement, Admin staff are working to develop an internal process to manage appeals that result in Administrative Hearings.

Burglaries & Crime Prevention
enhanced deployment during holiday season
TBPAC reviewing permit and hourly parking near Town Center @ December meeting Code Enforcement
Directed Enforcement Activities
Drone Program
installed new drone landing garage on top of PD ancillary building K9 Program
completed lighting improvements for the Library Toad sculpture and coordinated pickup of the “Celebration” sculpture for future installation. Staff initiated design and purchase of signage for the new sculpture and is working with the donor on installation requirements.

Staff continues weekly by-hand trash pickup along major corridors and has coordinated with the PD regarding major debris clean-up and illegal dumping. Sandbag stations have been refreshed at the park, channel clearing and patching has been completed at various locations. Sandbags have also been installed at Alameda de las Pulgas & Walsh Road in advance of rains.

Ongoing efforts in the park include maintaining park grounds, improvements to landscaping. Staff replaced the playground restroom ejector pump, cleared Playschool sewer lines, repaired the Playschool HVAC, replaced a seat swing at the playground and replenished engineered wood fiber and sand at the playground.

Goal Area >>> Preserve Small Town Character & Quality of Life Access Improvements / Town Services

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 2 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Spring 2025 Planning
Q4
Annual Planning/Building
Q4
Ongoing Planning
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Spring 2025 Planning/Police Department/Public Works
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Ongoing Planning
Q4
Ongoing Planning
Q4
ADU Online Portal / Plans Jan-25 Planning/Building/City Manager's Office Q4
Code Updates Jun-25 Planning/Building
Q4
Process Improvements Ongoing Finance
Q4
Public Infrastructure Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
Q4
Ongoing Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
City Hall Solar Project December 2024 & Spring 2025 Public Works Q4
Generator Backup Update Feb-25 Public Works
Q4
AT&T Facilities @ Town Hall Jan-25 Public Works
Q4
Master Plans and Plan Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
6th Cycle Housing Element
submitted to HCD in October; anticipate feedback in December 2024 Public Workshops and Engagement
ADU Program - Tracking & Registry
hosted Fall ADU Mixer in November
Zoning Enforcement
working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards SB9 Program & Tracking
Developing SB9 Public Workshop for January 2025
Staff is working with HIP Housing to manage a database of active Atherton rentals. Staff is also working to develop a database of home seekers and home providers that could be used internally.

Safety Element
ADU Resource Center online at County, Town is a participant; local online portal will include pre-approved plans that are site-agnostic. Assisting with Building and Planning to develop Town web pages with access to relevant information and resources.

Multi-Family Project Planning
PFS Multi-Family Solutions
developing pre-construction meeting format and requirements for January 2025 Goal Area >>> Manage Circulation & Improve Safety - Investments in the Future reviewing ADU Ordinance for necessary cleanup due to State law changes; reviewing Mills Act code for revisions; reviewing HTO for changes related to redwood trees (Planning Commission) and appeal processing; reviewing CEC and CalGreen for 2025 Code Updates (prescriptive measures for solar pool heating, heat pump requirements, high performance windows/walls, spacer and water heating requirements, HVAC performance, and AC replacements; for Multifamily – improving mandatory requirements for insulation, fenestration, water piping insulation, and electric readiness requirements + EV charging and bicycle parking requirements. staff is working to replace the inside components of several lobby lights in the Town Center due to their failure.

ADA Transition Planning
Facilities
West Coast Arborists (WCA) is trimming 170+ Town-maintained trees throughout the Town on medians and rights of way. This includes trees along Middlefield, Lindenwood medians, Town Center and the Park. Several trees were removed and slated for replacement. Caltrain contractor has initiated installation of mitigation trees in the Town Center and along Middlefield Road.

Tree Canopy
ECR Landscape Enhancements
contractor onsite to begin work on sign repair. ETA December 2024. Letter replacement has extended lead time.

Town Center Sign Repair
Contractor is working to complete the project for turnover to the Town. Outstanding items include completion of remaining electrical work, ADA pushbutton installation and door operation, addressing paint cracks and other minor issues. Turnover is anticipated by early December, weather permitting. staff is coordinating an agreement with Caltrain regarding the installation and maintenance of new trees along ECR. Staff is working with Brightview to identify solutions for landscape irrigation in preparation of the installation of trees provided/funded by Caltrain.

Train Station Renovation Project
staff is working with PCE Grant to secure bids for EV stations @ Park and PD Parking area. Admin Management Analyst is working collaboratively with PW to hand-off EV stations at the park to PW Management Analyst.

Staff is investigating ventilation solutions for the station building; heat in the space has resulted in peeling laminate; anticipated turnover from the contractor is early December, weather permitting.

Train Station Museum Project
EV Charging Stations
AT&T is finalizing the below-grade vault in the Town Center Parking Lot; once complete, AT&T will finalize will pulls and transfer all connections to the portable buildings. After this work completes, AT&T will pull all temporary wires, poles and infrastructure.

PARK - Park Event & Facilities Management Review
contracts finalized with vendor; Permit plan design was initiated with permitting anticipated in December 2024. Work will begin following permit approval with a 6- to 8-week timeline for completion.

Solar project is anticipated to complete in early December 2024, weather permitting. PG&E connectivity and activation is anticipated in February/March 2025.

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 3 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing Public Works
Q4
Oct-25 Public Works
Q4
Fall 2025 Public Works
Q4
Fall 2025 Public Works
Q4
Spring 2025 Public Works
Q4
Otober 2025 Public Works
Q4
Summer 2025 Public Works
Q4
ROADS - Alameda Corridor Project Mar-26 Public Works
Q4
ROADS - El Camino Real Corridor Project Jun-30 Public Works Q4
ROADS - Annual Bridge Inspection Program Annual Public Works Q4
ROADS - Sidewalk Inpsection & Repair Annual Public Works Q4
Bicycle, Pedestrian and Traffic Safety
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department/Public Works
Q4
Jun-25 Police Department/Public Works
Q4
Dec-24 Public Works
Q4
Ongoing Public Works
Q4
Ongoing Police Department/Public Works
Q4
Community Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Annual City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Monthly City Manager's Office
Q4
Monthly City Manager's Office
Q4
Quarterly City Manager's Office/All
Q4
Monthly City Manager's Office/Public Works
The Park & Recreation Committee reviewed the two alternatives and provided a recommendation to Council. The Council heard the presentation(s) in December and continued the item to the January Regular Meeting for further discussion after providing direction to staff.

No responses to the most recent solicitation for vendor and rental management at the park. Event management is currently staff by a temporary agency that continues to have challenges maintaining consistent staffing. Staff is evaluating options.

PARK - Pickleball Program
design team working on finalizing design for roadway improvements; currently at 60% design, and incorporation of the roundabout at Atherton Avenue as directed by Council; draft design of Roundabout anticipated in the next 2 weeks to be shared 1:1 w/Council and then made avaialble for public inspections pending Council approval of bid documents for public bidding.

Completed 2024 paving projects including spring patching, slurry seal, and overlay projects. Implemented cooperative project with Menlo Park on Valparaiso Avenue (slurry and re-stripe). Input completed projects into the Town’s Pavement Management System. Coordinated 2024 pavement assessments in the field and final report in Winter 2024/25 (PTAP Grant). Initiating street evaluation and selection for 2025 maintenance projects.

ROADS - Pavement Projects
Staff has contracted with M-Group for Project Management. One proposal was received was received for the Project and staff/M-Group are negotiating scope and fee parameters with the consultant. This will return to Council at a future meeting for award.

Discussion on bicycle lane alternatives for Selby Lane scheduled for December TBPSC meeting.

BIKE/PED - Bicycle Lanes on Selby Lane
Initial survey data is complete, and preliminary solutions are being developed. It is anticipated that preliminary solutions will be presented to the Council for discussion at the January Regular Meeting.
will coordinate inspections of Town bridges in Spring 2025.

Reservation system is updated to reflect newly approved hours. Court signage has been updated. Staff is working to update the website in December to reflect current status of the Program.

PARK - Playground
DRAINAGE - Channel Project
Council input received at November Study Session regarding alternatives for additional public engagement.

BIKE/PED - Master Plan Refresh
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. It is anticipated that a preliminary plan (10%) will be reviewed by staff in December 2024.

DRAINAGE - El Camino Real
MCE installed speed humps on Watkins Avenue and is currently working on Storm Preparation Measures. Once complete MCE will shift to installation of speed humps at selected locations on Encinal, Selby and Stockbridge as weather and other activities permit. Maple Avenue speed hump request and discussion of parking concerns will be processed via the TBPSC
Intersection Signalization
signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase staff issued proposal packets for informal bids/pricing; once pricing is finalized, staff will reach out to property owners for work and cost sharing.

Speed Humps
None Planned
Directed Enforcement
Fair Oaks Crosswalk
Project is substantially complete. Staff is working with the contractor to repair damaged curb drain and complete punch list items HAWK Beacon Projects
Committee reviewing draft of survey in December. ETA for final survey January 2025 Town Hall & Issue Workshops
Winter edition Athertonian planning is underway; an outline has been developed and content assignments established.

Goal Area >>> Strengthen Community Engagement & Transparency Senior Task Force
Monthly Matters Newsletter
That's A Wrap Newsletter
Athertonian Newsletter
Writing production for mid-December (pre-Holiday) release Release to follow December Regular Meeting
Task Force made a presentation to City Council in December 2024; based on Council feedback staff will provide identified support to the Task Force. Staff will include events, programs, and updates in Town communication channels
Community Survey
Town Banner Program

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 4 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing City Manager's Office/All
Q4
Social Media
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Community Events & Activities
Project/Objective Target Completion (If Applicable) Departments Responsible April - Annual City Manager's Office
Q4
October - Annual Police Department/City Manager's Office Q4
April - Annual Public Works
Q4
December - Annual City Manager's Office
Q4
December - Annual City Manager's Office
Q4
May - Annual Police Department
Q4
April - Annual City Manager's Office
Q4
Spring / Fall - Annual Police Department
Q4
Sumner - Annual City Manager's Office
Q4
Sumner - Annual City Manager's Office
Q4
August - Annual Police Department
Q4
November - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
September - Annual Police Department
Q4
Sustainability & Climate Change
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office/Building Department
Q4
Ongoing City Manager's Office
Q4
Town Website
PW replaced various banners and is coordinating with ADMIN on installation of Holiday Banners and Committee banners, once designed Community Partner Engagement
X/Formerly Twitter
Updating website for Senior Resources and various Departmental Updates Website Communications (News Flashes, etd.)
Instagram
NextDoor
Volunteer Arbor Day event is tentatively scheduled for Friday, April 25, 2025. Arborist and PW Maintenance Management will coordinate pre-event excavation of tree wells to facilitate volunteer installation
Holiday Tree Lighting
Earth Day
Halloween Event
Arbor Day
Planning is underway for the April 27, 2025 Earth Day event. Updates have been presented to the EPC and City Council (Nov. 2024). Staff continues progress with reaching out to community groups, schools, and other stakeholders for the event to confirm attendance and participation. Regular updates are provided to the EPC.

Hosted event in October 2024
Annual Volunteer Holiday Party event planned for December 18. Invitations have been sent and the catering vendor (Catered TOO) has been confirmed.

Public Safety Open House
Planning underway for event on Friday, December 13. Vendors have been selected. Santa and helpers have been selected. Outdoor tree is up and decorated on the Deck for the tree lighting and kid’s activity supplies have been ordered.

Volunteer Holiday Party
hosted Fall safety meeting in November 2024
Summer Concerts
Shred-It, Compost, E-Waste & Recycling Event
Vendor engagement has begun for Spring 2025 event - dates TBD Community Safety Meeting
National Night Out
Summer Movie
Coffee with a Cop
hosted Coffee with a Cop in October 2024
Shop with a Cop
ADAPT/RVP Annual Dinner
hosted annual dinner in November 2024
PD planning Annual Toy Drive for early December 2024
Bicycle Rodeo
PD planning Shop with a Cop for December 2024
Annual Toy Drive
Initiating Annual Review of CAP. The CAP Dashboard has been updated with the 2019 GHG Inventory and is available for public engagement online.

Green Building Codes
Goal Area >>> Be Forward Thinjking, Well-Managed & Well-Planned Implementation of Climate Action Plan
Staff has submitted quarterly reports to CalRecycle for compliancy review under the OWR4 Grant that is assisting the Town in meeting its SB 1383 requriements. Free compost continues at the park.

The Reach Code Ordinance amendment is underway and is expected to be presented to Council for 1st Reading in December. The Builder’s Roundtable provided feedback to staff during a recent meeting and subsequent communication.

SB 1383 Compliance

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 5 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Annual City Manager's Office
Q4
Ongoing City Manager's Office/Police Department
Q4
Ongoing City Manager's Office
Q4
Town Operations
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Summer - Annual City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Jun-25 City Manager's Office/All
Q4
Ongoing City Manager's Office/All
Q4
Fall 2026 City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Law Enforcement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/All
Q4
Ongoing Police Department
Q4
Annual Police Department
Q4
Fire
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Fire/Police Department
Q4
Ongoing Planning/Police Department/Fire
Q4
Communications
Leaf Blower Rebate/Gas Leaf Blower Ban
The Electric Leaf Blower Rebate Program continues to be a success and well used. For FY 2024/25, there are approximately 50 of 100 rebates remaining.

Staff has confirmed Mademoiselle Colette’s is exempt from the Edible Food Recovery requirements due to their building footprint. Menlo Circus Club and the private schools are monitored and enforced via staff through the County. The Town is engaged with the County and made aware of any violations within our jurisdiction.

Electrify Fleet
REACH Codes & Electric Readiness
Electric readiness code set for 1st Reading to Council in December 2024 Edible Food Recovery Program/Food Generator Monitoring
staff is working to integrate CAP finding into staff reports New EV cars for PD to arrive by end of CY 2025; 2 new hybrid vehicles and 2 all electric vehicles Staff Report Integration
Public Facing Connections (PD, Admin, CD)
Planning and Building have been collaborating on a variety of processes to prevent future issues related to the plan review and approval process. The City Manager’s Office and PD are working to ensure certain community information is shared broadly. PD have been granted access to Vista Social, where they can draft and prepare their own social media content and posts, which would get approved for release by the City Manager’s Office. To date, the City Manager’s Office has exclusively developed content, but with the onboarding of the new MA we anticipate getting more involvement from PD.

Cross-Departmental Collaboration
Document Management (Laserfiche)
Succession Planning
Internship Program
Management Analyst Program
Initial meetings with Department Heads will take place in early January 2025.

IT has been ensuring that multi-factor authentication is implemented Townwide, especially within the Police Department. IT has been penetration and intrusion testing with Cylance. Phishing and other cyber-attack detection software is ongoing.

Open Enrollment Wellness massages will be rolled out in December. These are done twice per year. The Employee Assistance Program will host a “lunch and learn” session in early 2025. There will also be vendors that will provide staff with training public speaking, and meeting facilitation.

Employee Wellness
There are three mid-level analysts within the Town’s structure. One in Admin, one in Public Works and one in PD. The PD analyst will be onboarded in January 2025. Once all three are on board staff will begin a mid-level management program to develop responsibilities, roles, and programs for these mid-level managers within the organization.

Cyber Security
Internship program will launch in early 2025. Flyers will be developed and posted/connected with local schools and colleges.

MOU expires June 2027; negotiations begin Fall 2026
Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.

Labor Negotiations
Goal Area >>> Emergency Preparedness - Be Prepared
Emergency Response
Brown Act refresher scheduled for December 2024; There will be additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members.

IT Infrastructure
Update to the PDs Alarm Monitoring System for IP-capable transceiver scheduled for mid-year budget add of $63k; Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. Infinity would become our maintenance provider, and we would shed CMS. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live preholiday once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain. We had an issue verifying some information with the federal agency that oversees this
City Manager is reviewing the Annual Audit Reports produced in December 2024 Training Reports provided within the Monthly Departmental Reports Annual Program Audits
Departmental Training & Compliance
Evacuation Planning & Studies
Local Responsibility Area (LRA) - Fire Hazard Zone Updates Working with Menlo Fire to update the LRA requirements to bring them in line with State law - Spring 2025

Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 6 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Police Department
Q4
Ongoing Police Department
Q4
Disaster Preparedness
Project/Objective Target Completion (If Applicable) Departments Responsible Fall Police Department
Q4
Ongoing Police Department
Q4
Fall Public Works
Q4
Ongoing Police Department
Q4
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Collaborate with ADAPT
Community Education
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Disaster Communications
Recent communications tested during Tsunami Warning in early December Host Annual Community Preparedness Drill
Required Training (ICS/NIMS)
PD working on streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Winter Storm Preparedness Activities

The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
The Town has 44 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 13 are local miscellaneous. The Town is currently at 95% staffing. The Police Department has conditional offers extended to a Management Analyst and Sergeant pending completed background examinations. The Public Works Department onboarded Ben Talavera in late November. The City Manager Office extended an offer to Michael Gallagher for the Receptionist position for a start date of January 1, 2025.

Outreach Events & Activities:

City Coucil Reorganization
City Council Reorganization will take place at this evenings meeting. Council will welcome the reappointment of incumbent Councilmembers Elizabeth Lewis and Diana Hawkins-Manuelian to serve on Council and welcome the newly appointed Mayor and Vice Mayor after the selection process is complete.

Halloween 2024
The event was a huge success thanks in large part to the work of staff at the Police Department, City Manager’s Office, Atherton Library and Friends of the Library and Atherton Residents for joining us and donating resources.

City Clerk Monthly Report
December 18, 2024

IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Performed new-hire onboarding work for Public Works Management Analyst o Continued work related to the Town Historical Train Museum including cabling and internal camera installation assessment with Verkada

City Clerk Monthly Report
December 18, 2024
o Assisted with Police Department Drone installation that included firmware fixes and data line creation.
o Performed maintenance on Holbrook-Palmer Park cameras experiencing errors. o Performed network changes for Town Hall Solor project and reassigned CDHP to static and created new VLAN.
o Cybersecurity and server routine maintenance including report generation for ESET and Cylance and Performed cyber security status check with vendor. o Performed urgent maintenance to restore RIMS due to an outage at the Police Department.

Emergency Management
The San Mateo Operational Area Emergency Services Council (ESC) approved changes to the Joint Power Agreement (JPA) at their September 2024 meeting, which the Town is a part of. The changes include:
• Standardizing nomenclature.
• Updating agreement language; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the Department of Emergency Management
The Council will be considering the adoption of the updated JPA at the December 18, 2024, meeting.

The Bay Area Urban Area Security Initiative will conduct a tabletop exercise in Redwood City on Tuesday, January 28, 2025. This exercise will focus on the partnership between San Mateo County Community-Based Organizations (CBOs) and local government, and how we can better partner to serve CBO Clients and communities during a Winter Storm emergency scenario. Staff will plan to participate.

ADU Updates
The Town’s Building Department are developing a resource page to provide information on building Accessory Dwelling Units in Town. Those resources include the Association of Bay Area Governments – Second Unit Resource Center. To learn more visit https://secondunitcentersmc.org/.

ADU Mixer Recap – Thursday, November 14, 2024
On Thursday evening, staff hosted an ADU Mixer that drew over 45 attendees, including residents (potential providers), home seekers, and other interested parties. The event featured an overview of ADU development and a brief Q&A session, but the highlight was a presentation from HIP Housing.

A key moment of the evening was the introduction of an Atherton resident who had utilized HIP Housing's services to find a tenant. While the homeowner, a former Parks & Recreation

City Clerk Monthly Report
December 18, 2024
Commission member, shared only brief remarks, his daughter spoke in detail about their positive experience with the HIP process. She emphasized the ease of navigating the program and the reassurance of having a trusted tenant living with her elderly parent—not as a caregiver Sustainability Activities
The current sustainability projects and activities are:

1. Environmental Programs Committee
a. The EPC Chair and Committee Liaison has met with staff to work on 2025 goals planning.

2. Waste Reduction
a. GreenWaste Recovery Franchise Agreement, second amendment was approved in November by Council.
b. Facility Tour Planning for Jan/February

City Clerk Monthly Report
December 18, 2024
Staff is working with GreenWaste to schedule a facility tour for the EPC in early 2025, likely January or February. If any members of the council would like to join, please contact Christabel at [email protected]

d. Compost Pile
The Compost pile continues to be a free and well used product offered at Holbrook Palmer Park and was recently restocked with a 30 foot cubic bin.

e. CalRecycle Reporting| E-Annual Report (EAR)
The EAR was submitted and CalRecycle confirmed there are no follow up questions at this time.

3. Electric Leaf Blower Program
As of November 2024, the Town has given over $12,500 in rebates for an average of $243 per household. There is just over $12,000 remaining for FY24-25 program.

We continue to encourage residents who haven't yet taken advantage of this offer to do so, as the rebates are available on a first-come, first-served basis until the funds are depleted.

Based on some of the residents' feedback, folks are concerned that the battery life of electric leaf blowers won’t keep up with Atherton acre+ lot/s and adds stress and labor onto their landscapers.

4. Refuse & Recycling Subcommittee
Staff met with the standing committee to review and discuss options to offset rate increases, which went to City Council for review and approval in November 2024.

5. Climate Action Plan Dashboard
Staff met with KLA to discuss 2025 goals and objectives to promote the use of the dashboard and discuss ideas to engage residents more broadly.

There is a plan in place to identify residents that would like to showcase electric ready infrastructure within their homes to be showcased on the Climate Action Dashboard and distributed through Town social media channels.

6. RICAPS Meetings
RICAPS End-of-Year Meeting Recap
Last Tuesday, I participated in the final RICAPS (Regionally Integrated Climate Action Planning Support) meeting of the year at the new all-electric Burlingame Community Center! The meeting brought together sustainability staff from across San Mateo County, along with partners from SamTrans and Peninsula Clean Energy, to reflect on our collective achievements in 2024, assess progress on emissions reductions, and chart a collaborative path forward for 2025.

City Clerk Monthly Report
December 18, 2024
During the workshop, the group celebrated successes, reviewed emissions data, and identified priority areas for next year’s climate action efforts. Key focus areas for 2025 will include:
• Electric Vehicle Charging: Expanding access to EV infrastructure countywide. • Mode Shift: Encouraging active and sustainable transportation options to reduce single-occupancy vehicle trips.
• Building Electrification: Supporting the transition from fossil fuel-based systems to cleaner electric alternatives.

To advance these priorities, RICAPS plans to create focused implementation groups to develop and coordinate specific projects within these sectors.

Looking Ahead to 2025
RICAPS will introduce a refreshed meeting structure next year:
• Monthly Meetings: These virtual meetings will prioritize updates from jurisdictional staff and agency partners, fostering regular information-sharing and collaboration.
• Quarterly In-Person Convenings: These sessions will feature guest speakers, updates from the new implementation groups, and hands-on workshops to codevelop projects. • These changes aim to enhance connectivity and deepen collaboration across jurisdictions, driving effective climate action informed by shared learning and innovative strategies. I look forward to continuing to engage in this important work with my regional colleagues.

Sustainability Tour with Sustainable Future Outdoor Academy (SFOA) Staff welcomed 35 middle school students from the Sustainable Futures Outdoor Academy (SFOA) for a sustainability tour of the Town Center. SFOA, dedicated to educating youth about sustainable living and green careers, organizes hands-on field trips to inspire the next generation. During the tour, staff showcased the all-electric campus, explained the solar panel installation and its benefits, highlighted drought-resistant landscaping and bioswales for stormwater management, and detailed how the Town Center buildings were designed to reduce energy consumption. Students also learned about the use of recycled materials, repurposed spaces, and the creation of expanded outdoor areas for community enjoyment.

Building Electrification

1. REACH Code Update
The Town of Atherton first reading and introduction of the Reach Code Update will be heard at the December 18, 2024, meeting. This version was introduced to the Builders Roundtable and the version before council includes feedback and input from that group of stakeholders.

City Clerk Monthly Report
December 18, 2024
City Clerk Activities CURRENT and ON THE HORIZON
The Winter Athertonian Edition is currently in the development phase with a target deliver to homes date in late January. The Town will have updates on Police Department programs and year end reviews of a variety of Capital Improvement Projects completed and ongoing.

There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.

Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.

Residents, community members, and other public agencies have viewed and interacted with the town from November 1 to November 30. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.

Platform Number of followers Impressions or Accounts
Reached
Twitter/X 7 new followers, a total of 705
followers
175 impressions (10%
decrease from October)
Instagram 8 new followers, a total of 1,421
followers
461 accounts reached (20 %
increase from October)
Facebook 2 new followers, total of 590 followers 2.7K reach (10 % decrease from October)
NextDoor 10 new members, a total of 5,265
members, and 2,358 households
claimed
150 impressions (10 %
decrease from October)
Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,652
News Flash (CM & PD) 1,566 & 1,567
Alert Center (CM & PD) 1,358 & 1,488
Calendar (Meetings) 1,572
• Website Analytics:
o November 1 – November 30: 8,600 Users
o Last 7 Days Total Page Views: 5,125
§ News Flash – Police Department = 89
§ City Manager Monthly Report = 55

City Clerk Monthly Report
December 18, 2024
§ Committee Vacancies = 25
• YouTube Analytics
o 338 Subscribers (4 new in the last 30 days)
o 1016 Videos
Newsflashes

1. News Flashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public.

Recently, we've shared several important updates, including:
• Community events (ADU Mixer and Holiday Events)
• Police department updates, such as community safety measures and upcoming events.

These newsflashes offer formal and precise communication to residents about ongoing developments and priorities in town.

2. Social Media
Our social media posts complement the newsflashes by presenting similar information but in a more casual, engaging tone. These posts reach a broader public audience and utilize vibrant event flyers, supporting images, and eye-catching graphics to capture attention.

Through social media, we've been able to promote:
o Upcoming events
o General community updates
o Emergency preparedness
o Climate Action Plan and Dashboard related
o Fun and informative posts that encourage residents to stay connected with town activities
142 Impressions over the period 32 Impressions over the period

The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 5
% of Year Complete – 41.6%
Budget Revenue % Received
Park Program $ 115,000 $ 33,780 29%
Planning Permits $ 850,300 $ 205,820 24%
Business Licenses $ 290,000 $ 228,398 79%
Police $ 368,861 $ 341,519 93%
Sales Taxes $ 442,400 $ 218,207 49%
Miscellaneous $ 1,150,096 $ 286,499 25%
Public Works $ 659,700 $ 202,049 31%
Franchise Fees $ 1,076,000 $ 150,403 14%
Building Permits $ 2,203,280 $ 1,011,796 46%
Property Taxes $ 15,845,385 $ 3,175,839 20%
Total $ 23,001,022 $ 5,854,310 25.45%
Budget Expenditures % Received
City Council $ 66,615 $ 10,276 15.4%
Administration $ 1,400,943 $ 590,733 42.2%
City Attorney $ 310,000 $ 57,752 18.6%
Finance $ 882,763 $ 426,131 48.2%
Planning $ 1,426,970 $ 556,421 38.9%
Building $ 1,659,166 $ 771,007 46.5%
Interdepartmental $ 1,172,460 $ 489,035 41.7%
Police $ 10,171,871 $ 4,796,536 47.1%
Public Works $ 3,683,887 $ 1,070,459 29%
Total $ 20,774,676 $ 8,768,350 42.2%

The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.

Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
January 24 38 6 12
February 24 38 12 6
March 24 38 6 12
April 24 39 6 12
May 24 39 6 12
June 24 38 6 12
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24
January 25
Total 236 41 53

Services Requests
• Banner installation on Middlefield Road at Marsh Drive • Catch basin cleaning (Various Locations)
• Removal of courtyard umbrellas at the Town Center and Library • Clearing of the Atherton Channel at Elena Avenue
• Atherton Channel crack repair at Elena Avenue
• Installation of new eye wash station at PW Corporation yard • Cleaning of Library roof and gutters
• Holbrook Palmer Park playground restroom pump repair and cleanup • Holbrook Palmer Park playschool sewer line clearing and cleanup • Holbrook Palmer Park Tennis court gate repair
• Holbrook Palmer Park bottle filling station/water fountain installation • Town Center Christmas tree installation coordination
• Police Department door repair
• Police Department gate repair
• El Camino Real soundwall repair between Selby Lane and 5th Avenue • El Camino Real drainage ditch clearing near Selby Lane • El Camino Real drainage ditch clearing near Stockbridge Avenue • Setup for Coffee talk at Library
• Vegetation trimming along Station Lane
• Vegetation trimming (signage) along El Camino Real
• Vegetation trimming (signage) along Middlefield Road
• Storm drain line flushing with Vactor truck (Various Locations) General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.

Photographs of Work Performed
Banner Installation on Middlefield Road
Atherton Channel Clearing at Elena Avenue
Atherton Channel Crack Repair at Elena Avenue

Eye Wash Station at Corporation yard
Library Roof and Gutter Cleaning
Holbrook Palmer Park Water Fountain Installation
Before After

Storm Draing Flushing with Vactor Truck

El Camino Real Soundwall Repair
Before After

See Click Fix November 2024

Public Works Maintenance
Budget versus Expenditures Thru November 2024
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $194,382.01 48.6 % A02 101-57-52031-057 Parks (Grounds
& Facilities)
$325,000 $54,434.32 16.7%
A03 101-59-52031-059 Other Facilities $175,000 $9,505.40 5.4% A04 213-30-52031-000 Library $20,000 $22,982.84 114.9%
A05 101-58-52031-000 Tennis $10,000 $4,284.60 42.8%
E06 101-58-52030-058 Event Services $10,000 $226.48 2.3% Total $940,000 $285,815.65 30.4%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual

Parks Division Monthly Report –November 2024 Page 1 of 8 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.

Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.

BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for November 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6

24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 21 6 5 4 4 0 0

Parks Division Monthly Report –November 2024 Page 2 of 8 Types of Rental Activity for October 2024
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15

24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 0 0 0 0
25-Jan 0 0 0 0
25-Feb 0 0 0 0
25-Mar 0 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 38 1 1 0

Parks Division Monthly Report –November 2024 Page 3 of 8 Revenue from Rental Activity for October 2024

Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18

24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $1085.00 $0.00 $1085.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec
25-Jan
25-Feb
25-Mar
25-Apr
25-May
25-Jun
TOTAL $28,514.00

Parks Division Monthly Report –November 2024 Page 4 of 8 General and Special Services for September 2024
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.

For November:
• Tennis Court water fountain replacement
• Playground bathroom pump repair
• Playschool Drain Flush
• Playschool repair toilet leak
• Art room Rodent repair
• Tennis “Court One” Door repair
• Playschool String light Hanging
New and Future Planned Projects:

New Flooring in The Jennings Pavillion and Main House

Parks Division Monthly Report –November 2024 Page 5 of 8 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.

Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr 677 344 462 422 0 11 52.5
24-May 724 365 472 433 0 8 84.5
24-Jun 741 371 496 425 0 42 124
FY-23-
24 8,052 3,889 5,306 4,465 0 126 308.5

24-Jul 812 415 443 465 0 64 75
24-Aug 705 408 433 380 0 39 117.5
24-Sep 805 315 407 395 0 15 116
24-Oct 797 342 397 325 0 22 132.5
24-Nov 667 345 415 362 0 6 169
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
Total 3,786 1,825 2,095 1,927 0 146 610

Parks Division Monthly Report –November 2024 Page 6 of 8 Photographs of Work Performed in November 2024
Tennis Court Water Fountain Installed
Before After
Playschool plumbing flush

Parks Division Monthly Report –November 2024 Page 7 of 8 Playground Bathroom Clean Out
Tennis Court 1 Door Repair
Before After

Parks Division Monthly Report –November 2024 Page 8 of 8 Art room rodent repair
Before After
Playschool Lighting Haninging

Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
November 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560

Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1:
$33,871,412 $162,460,051 $59,894,004
Plan Check Fees Collected: $14,033 $212,460 $201,199
Permit Fees Collected: $56,193 $733,895 $467,063
Other Fees Collected: $6,165 $56,480 $39,872
TOTAL: $76,391 $1,002,835 $708,134
Applications Received: 64 387 344
Residential:

New Single Family Residential Permits
Issued: 1 15 8
New Accessory Structures Issued: 7 109 93
Addition / Alteration Permits Issued: 7 41 58
Reroof / Water Well / Grading Permits
Issued: 8 79 78
Plumbing/Mechanical/Electrical
Permits Issued: 12 87 86
Demolition Permits Issued: 0 13 14
Non-Residential:

New Permits Issued: 0 1 0
TOTAL Permits Issued (2) 35 345 337
Inspections Performed: 668 3,622 3,396
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
Nov-24

Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 10 10 14 44
Planning Projects
November 1, 2024 to November 30, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
November 1, 2024 to November 30, 2024
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission had no meeting for November 2024.

The next scheduled Planning Commission meeting is December 11, 2024 16 0
73 15

Summary of New Single Family Residential Permits Issued by Month 2024 2023 2022 2021 2020 2019
5 1 1 0 1 4
3 0 1 2 1 1
2 0 2 5 0 1
1 4 2 3 0 1
2 0 4 1 3 1
0 3 3 4 2 1
Jan. to June Totals 13 8 13 15 7 9
2 1 3 2 4 1
5 3 2 2 5 5
2 4 2 3 2 3
5 0 3 1 1 1
1 0 1 3 3 1
2 2 1 3 1
July to Dec Totals 15 10 13 12 18 12
28 18 26 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
55 8 10 0
128 4 5 0
10 3 3 0
0 0 0 0
Total Number of Plan Checks 193
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.

December
Total New SFD
Permits:

Plan Check Performance
November 1, 2024 to November 30, 2024
Major
Plan Check
Minor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June

Summary Graphs
49 36 58 62 90 71 89 76 95 75 65 88 64
66 52
78 65 82 55 50 62 53
105 68 87
35 530 520 509 532 566 514 548
543 522
715
767
950
668
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$4,870,184
$7,844,090
$20,521,301
$12,970,492
$15,725,004
$9,041,275
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$1,907.582
$33,871,412
$10,141,645
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation

Summary Graphs
$70,340
$120,809
$127,197
$138,598
$187,126
$9,523,256
$99,535
$210,803
$187,509
$385,239
$172,902
$321,439
$96,730
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$56,480
$212,460
$733,895 $1,002,835
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24

Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 3 2 14 2 2 3 1 10 24
Pemitted ADU 5 3 4 1 3 2 18 3 12 3 8 1 27 45
Finaled ADU 1 1 4 0 2 0 8 3 2 1 0 0 6 14
Entitled JADU 0 0 1 0 1 0 1 0 0 3 4
Pemitted JADU 2 1 0 1 5 0 1 0 0 2 7
Finaled JADU 0 0 0 0 1 0 0 0 0 0 1
Entitled SFR 2 3 3 2 1 2 13 3 3 2 2 1 11 24
Permitted SFR 3 2 1 0 13 2 5 5 1 15 28
Finaled SFR 3 0 3 1 9 2 0 0 0 2 11
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 18
Finaled SFR 17 29
0 0
0 0
1 0
2 2
Sept
2 2
May
1 0
2 Jan
4 0
5 1
1

Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $30,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $30,000 12/31/2024 Total Penalties Deposited: $60,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,655,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
November 1, 2024 to November 30, 2024
Forfieted Construction Time Limit Penalties

The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of November 2024
During this reporting period, there were 39 investigations. Of that total, 26 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving with a suspended license, misdemeanor warrant, possession of paraphernalia, possession of a controlled substance, under the influence of a controlled substance, trespass on school campus, battery on a school employee, false ID, misappropriation of property, reckless driving, DUI while on DUI probation, criminal evading, possession of burglary tools, threaten a school employee, simple battery, and criminal obstruction.

Of the 2,077 total police incidents for the month, 1,411 were officer-initiated incidents. These incidents resulted in 310 citations being issued for vehicle code and other violations. Officers initiated 1,137 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

Traffic Incidents
Overall, there were 284 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.

Traffic Collisions
There were 7 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of November.

Bicycle Traffic Stops
There were 7 bicycle related calls initiated during November. 4 calls were for improper lighting, 2 for red light violations, and 1 for a stop sign violation. These calls resulted in 1 citation, 1 written warning, and 5 verbal warnings.

Criminal Activity and Suspicious Circumstances
The Department responded to 83 locations (some locations multiple times) for property crimes (10), person crimes (7), and incidents of suspicious circumstances (68).

Municipal Code Violations
The Department responded to approximately 31 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.

Holbrook Palmer Park
Holbrook Palmer Park had 76 incidents during this reporting period, 68 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, events, public works incidents, a traffic stop, and found property.

Premise Watch
Officers completed 834 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 174 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.

Incidents of note from this reporting period:
• On 11/04, a student was robbed of their necklace on a school campus. • On 11/09, students were fighting on a school campus and when a school employee tried to break up the fight, a student battered the school employee. • On 11/14 and 11/26, a student threatened a campus security officer. • On 11/15, a non-student adult assaulted another non-student adult during a school football game.

The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.

Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without an immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 5 2:36 <4 minutes
Medium 293 5:50 <6 minutes
Low 225 6:11 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
October 2024 5:20
September 2024 4:50
August 2024 5:50
July 2024 6:00
June 2024 3:50
May 2024 5:51

Total Training Hours for the Reporting Period: 184 HOURS

NAME TRAINING/HOURS DATES
Rivera Basic Traffic Coll./40 hours Nov. 4 – 8
Patel Search & Seizure/16 hours Nov. 12 – 13
Cisco Communication, CTO Advanced/8 hours Nov. 13
Daley 2024 Code Enf. Conf./24 hours Nov. 12 – 14
Dalby 2024 Code Enf. Conf./24 hours Nov. 12 – 14
Kumar Taser Instr. Re-Cert/8 hours Nov. 14
Taylor FTO Update/24 hours Nov. 18 – 20
Larsen Executive Development 1/40 hours Nov. 18 - 22
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
November 1,411 310
October 1,306 643
September 1,579 734
August 1,735 632
July 1,634 639
June 1,142 496

Code Enforcement Activity Report
Summary:

2022 2023 2024
January $ 3,932,174 $ 2,554,000 $ 1,283,765
February $ 1,535,792 $ 1,487,835 $ 1,581,542
March $ 2,338,442 $ 1,391,045 $ 1,715,865
April $ 7,114,054 $ 1,563,462 $ 1,935,667
May $ 1,895,271 $ 1,470,060 $ 1,978,239
June $ 2,452,489 $ 1,814,801 $ 1,208,355
July $ 3,336,861 $ 3,169,593 $ 3,965,335
August $ 2,254,058 $ 1,800,461 $ 3,403,932
September $ 1,722,938 $ 1,887,973 $ 1,681,357
October $ 1,495,823 $ 2,030,807 $ 2,499,762
November $ 1,317,065 $ 2,505,689 $ 2,332,189
December $ 2,051,605 $ 2,157,727
$ 31,446,572 $ 23,833,453 $ 23,586,008
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2022 $3,932,174 $1,535,792 $2,338,442 $7,114,054 $1,895,271 $2,452,489 $3,336,861 $2,254,058 $1,722,938 $1,495,823 $1,317,065 $2,051,605 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

ITEM NO. 9

TOWN OF ATHERTON
CLAIMS LIST NOVEMBER 2024
Previous Yr.

November
2024
November
2023
A/P Checks (#34913-35004)
Payroll Checks (#6xx-6xx)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 1,329,243
0 518,520
484,426
Amount
$1,797,173
1,185
355,481
351,850
NOVEMBER 2024 Total $ 2,332,189 2,505,689
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 6xx-6xx (payroll), and 34913-35004 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,332,189 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 6xx-6xx (payroll), and 34913-35004 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 2,332,189 are true and correct and are authorized for payment. _______________________________
D. Hawkins-Manuelian
Mayor, Town of Atherton

SOURCE OF FUNDS
November
2024
November
2023
101 General Fund $ 1,738,795 $1,437,798
105 Tennis Fund 176 1,149
202 Measure A 172,978
205 Measure W 1,000
213 Library Fund 38,389 40,103
401 GF Projects 228,821 963,535
403 Ath Channel Drainage Dt 19,901
610 Equipment Replacement 125,581 43,768
615 General Liability Fund 12,828
616 Employee Benefits Funds 6,548 6,508
TOTAL $ 2,332,189 $2,505,689 Page 63 of 127
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34913 A-A LOCK & ALARM INC 11/7/2024 11660 General Fund DPW-Building Maint. (2) SFIC Core Registered Locks Building Maint PW Oct 2024 293.48 34913 Total 293.48
34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13289187 General Fund Finance Temp Employee P. Morin Fin 8/12/24 -8/16/24 2,385.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13300810 General Fund Finance Temp Employee P. Morin Fin 8/26/24 -8/30/24 2,400.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13306381 General Fund Finance Temp Employee P. Morin Fin 9/3/24 -9/6/24 1,583.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13306381 General Fund Finance Temp Employee P. Morin Fin 9/3/24 -9/6/24 337.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13316575 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 9/13/24 294.57 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13328818 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 9/23/24 -9/27/24 1,760.66 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13332040 General Fund Finance Temp Employee P. Morin Fin 9/30/24 -10/4/24 2,340.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13338527 General Fund Finance Temp Employee P. Morin Fin 10/8/24 -10/11/24 1,920.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13341262 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 10/7/24 -10/11/24 1,749.53 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13344185 General Fund Finance Temp Employee P. Morin Fin 10/15/24 -10/18/24 1,920.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13350045 General Fund DPW-Park Program Event Mgmt Temp Assist J. Banson HP Park 10/22/24 -10/25/24 1,440.00 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13352573 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 10/21/24 -10/24/24 1,395.17 34914 ADO PROFESSIONAL SOLUTIONS INC. 11/7/2024 13354783 General Fund Finance Temp Employee P. Morin Fin 10/28/24 -11/1/24 2,476.50 34914 Total 22,001.43
34915 ADOBE INC. 11/7/2024 2915450068 General Fund Interdepartmental (1000) Adobe Acrobat Sign 10/29/24 -10/28/25 2,560.00 34915 Total 2,560.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12193 General Fund Planning Ownership Listings Svc (310) Duplicate, Fold, Stuff & Mail Public Notice Plng Mar 2024 927.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12229 General Fund Planning Ownership Listings Svc (51) Duplicate, Fold, Stuff & Mail Public Notice Plng Apr 2024 357.20
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12267 General Fund Planning Ownership Listings Svc (7580) Duplicate, Stamp & Mail Public Notice Plng May 2024 23,498.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12268 General Fund Planning Ownership Listings Svc (82) Duplicate, Fold, Stuff & Mail Public Notice Plng May 2024 620.40
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12286 General Fund Planning Ownership Listings Svc Plng May 2024 195.00 34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12340 General Fund Planning Ownership Listings Svc (7670) Duplicate, Fold, Stuff & Mail Public Notice Plng Jul 2024 23,916.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12379 General Fund Planning Ownership Listings Svc (130) Duplicate, Fold, Stuff & Mail Public Notice Plng Aug 2024 726.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12413 General Fund Planning Ownership Listings Svc (7580) Duplicate, Fold, Stuff & Mail Public Notice Plng Sep 2024 23,498.00
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12423 General Fund Planning Ownership Listings Svc (126) Duplicate, Fold, Stuff & Mail Public Notice Plng Sep 2024 1,012.20
34916 ADVANCED LISTING SERVICES INC. 11/7/2024 12467 General Fund Planning Ownership Listings Svc (162) Duplicate, Fold, Stuff & Mail Public Notices Plng Oct 2024 1,016.40
34916 Total 75,766.20
34917 ALHAMBRA 11/7/2024 21903512 103024 General Fund Administration Drinking Water Svc Admin Oct 2024 161.34 34917 Total 161.34
34918 ALPINE MECHANICAL SERVICE COMPANY INC. 11/7/2024 i11049 General Fund DPW-Building Maint.

Routine Maint Svc Performed Disassembled Unit, Removed & Replaced Belts & Filters PW Oct 2024 3,532.84
34918 Total 3,532.84
34919 AT&T CALNET 3 11/7/2024 000022497919 General Fund Police BAN Acct #9391061602 PD 9/27/24 -10/26/24 634.18 34919 Total 634.18
34920 BPS TACTICAL INC. 11/7/2024 24042107 General Fund Police (1) Patrol Duty Vest J. Massagli PD Nov 2024 731.47 Checks by Date - Detail by Check Number
For the Month of November 2024

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34920 Total 731.47
34921 CAL MOTO 11/7/2024 3034086/1 General Fund Police
12K Maint Svc, Replaced Low Beam Bulb, Front & Rear Tyre Weight Added, Front Brake Pads & Rotors 2019 BMW PD Oct 2024 5,690.61 34921 Total 5,690.61
34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Park Program 150 Watkins (Fire Protection) 10/1/24 -10/31/24 46.47 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 9/24/24 -10/22/24 139.07 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Park Program 150 Watkins 9/24/24 -10/22/24 783.64 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Administration 80 Fair Oaks (2 Meter) Admin 8/31/24 -10/1/24 30.13 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Building 80 Fair Oaks (2 Meter) Bldg 8/31/24 -10/1/24 30.13 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Police 80 Fair Oaks (2 Meter) PD 8/31/24 -10/1/24 361.57 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Planning 80 Fair Oaks (2 Meter) Plng 8/31/24 -10/1/24 30.13 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 8/31/24 -10/1/24 30.13 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Administration 80 Fair Oaks Admin 8/31/24 -10/1/24 40.41 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Building 80 Fair Oaks Bldg 8/31/24 -10/1/24 40.41 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Police 80 Fair Oaks PD 8/31/24 -10/1/24 484.94 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund Planning 80 Fair Oaks Plng 8/31/24 -10/1/24 40.41 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Engineering 80 Fair Oaks PW 8/31/24 -10/1/24 40.41 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Street Maint. Alameda/Atherton 9/24/24 -10/22/24 339.53 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Street Maint. El Camino Real M#62327517 8/31/24 -10/1/24 339.53 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 General Fund DPW-Street Maint. El Camino Real M#62514200 9/24/24 -10/22/24 339.25 34922 CAL WATER SERVICE 11/7/2024 4726166666Oct2024 Library Fund Library 8/31/24 -10/1/24 6,191.49 34922 Total 9,307.65
34923 COLUMBIA CASCADE COMPANY 11/7/2024 36883-27 General Fund DPW-Park Maint. Replaced Accessible Swing HP Park Sep 2024 1,548.28 34923 Total 1,548.28
34924 COMMERCIAL CONTROLS CORPORATION 11/7/2024 12010 General Fund Police Building Systems Support & Maintenance PD Nov 2024 3,202.00 34924 Total 3,202.00
34925 DMV RENEWAL 11/7/2024 APDTOW General Fund Police DMV Renewal Trailer PD Nov 2024 53.00 34925 Total 53.00
34926 DOUGLAS CHUNG KIM 11/7/2024 2859 GF Projects PM Services ECR Gap Closure Nov 2024 4,950.00 34926 DOUGLAS CHUNG KIM 11/7/2024 2860 GF Projects PM Services ECR Drainage Improvements Nov 2024 150.00 34926 DOUGLAS CHUNG KIM 11/7/2024 2861 GF Projects PM Services Selby Bicycle Ln Project Nov 2024 100.00 34926 Total 5,200.00
34927 DUCKY'S CAR WASH LLC 11/7/2024 October2024 General Fund Police Car Wash Services PD Oct 2024 137.88 34927 Total 137.88
34928 DYNASTY CLEANERS 11/7/2024 Oct-24 General Fund Police Dry Cleaning Svcs PD Oct 2024 866.55 34928 Total 866.55
34929 FASTSIGNS OF REDWOOD CITY 11/7/2024 395-55404 General Fund Police (1) Alarm Sign PD Oct 2024 38.46 34929 FASTSIGNS OF REDWOOD CITY 11/7/2024 395-55445 General Fund Police (2) Alarm Signs PD Nov 2024 76.92 34929 Total 115.38
34930 FOLGER GRAPHICS INC 11/7/2024 141291 General Fund Planning (2656) Housing Element Meeting Plng Sep 2024 1,690.87 34930 FOLGER GRAPHICS INC 11/7/2024 141654 General Fund Administration (2676) Athertonian Newsletters Fall Edition Admin Oct 2024 3,516.96 34930 Total 5,207.83
34931 GARCIA-DAWSON ALEXIS 11/7/2024 11/6/2024 General Fund Police Live Scan A. Garcia-Dawson PD Nov 2024 32.00 34931 Total 32.00
34932 GOLDEN GATE OFFICE SOLUTIONS 11/7/2024 214516 General Fund Administration Shipping Magenta Toner Admin Nov 2024 13.43 34932 Total 13.43
34933 GREAT AMERICA FINANCIAL SERVICES CORPORATION 11/7/2024 37779123 General Fund Building (1/3) Lease Toshiba E-Studio5015 Copier Bldg Oct 2024 220.92 34933 GREAT AMERICA FINANCIAL SERVICES CORPORATION 11/7/2024 37779123 General Fund DPW-Engineering (1/3) Lease Toshiba E-Studio5015 Copier PW Eng Oct 2024 220.92 34933 GREAT AMERICA FINANCIAL SERVICES CORPORATION 11/7/2024 37779123 General Fund Planning (1/3) Lease Toshiba E-Studio5015 Copier Plng Oct 2024 220.91 34933 Total 662.75

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34934 MAZE & ASSOCIATES 11/7/2024 53585 General Fund Finance Basic Financial Stm & Internal Control Audit FY 2024 Fin Oct 2024 25,745.00 34934 MAZE & ASSOCIATES 11/7/2024 53585 Measure A Measure A Report Audit FY 2024 Fin Oct 2024 910.00 34934 MAZE & ASSOCIATES 11/7/2024 53585 Measure W Measure W Report Audit FY 2024 Fin Oct 2024 1,000.00 34934 Total 27,655.00
34935 METROPOLITAN PLANNING GROUP 11/7/2024 2004754 General Fund Planning Contract Planning Services Plng Sep 2024 84,586.25 34935 METROPOLITAN PLANNING GROUP 11/7/2024 2004755 General Fund Planning Revised Zoning Code, Zoning Map, Land Use Map Plng Sep 2024 10,387.50 34935 METROPOLITAN PLANNING GROUP 11/7/2024 2004756 General Fund Planning Housing Element Plng Sep 2024 12,929.84 34935 Total 107,903.59
34936 MISTER SOFTEE NORCAL 11/7/2024 3813 General Fund Administration (2) hrs Ice Cream Truck Svc Admin 10/27/23 1,962.00 34936 Total 1,962.00
34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390470550001 General Fund Building (1/3) pk Coppertop AA Batteries Bldg Oct 2024 9.42 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390470550001 General Fund DPW-Engineering (1/3) pk Coppertop AA Batteries PW Eng Oct 2024 9.42 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390470550001 General Fund Planning (1/3) pk Coppertop AA Batteries Plng Oct 2024 9.42 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390471694001 General Fund Building (2/3) Wipes Bldg Oct 2024 13.16 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390471694001 General Fund DPW-Engineering (2/3) Wipes PW Eng Oct 2024 13.15 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 390471694001 General Fund Planning (2/3) Wipes Plng Oct 2024 13.15 34937 ODP BUSINESS SOLUTIONS LLC 11/7/2024 391468250001 General Fund Building (1) dz Marker, (1) dz Gel Pen, (2) pk AstroBrite Paper Bldg Oct 2024 64.05 34937 Total 131.77
34938 PG&E 11/7/2024 11940786962/Oct2024 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber 9/18/24 - 10/16/24 578.95
34938 PG&E 11/7/2024 11940786962/Oct2024 General Fund Building Civic Center 80 Fair Oaks Bldg 9/18/24 -10/16/24 578.94 34938 PG&E 11/7/2024 11940786962/Oct2024 Library Fund Civic Center 80 Fair Oaks Library 9/18/24 -10/16/24 9,263.13 34938 PG&E 11/7/2024 11940786962/Oct2024 General Fund Police Civic Center 80 Fair Oaks PD 9/18/24 -10/16/24 11,578.92 34938 PG&E 11/7/2024 11940786962/Oct2024 General Fund Planning Civic Center 80 Fair Oaks Plng 9/18/24 -10/16/24 578.95 34938 PG&E 11/7/2024 11940786962/Oct2024 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW 9/18/24 -10/16/24 578.94 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Park Program Activity Bldg 150 Watkins 9/27/24 -10/27/24 515.65 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Park Program Modular Bldg 150 Watkins 9/27/24 -10/27/24 927.18 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Park Maint. Pump150 Watkins 9/27/24 -10/27/24 1,018.57 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Street Maint. Signal Marsh-Middlefield 0 9/24/24 -10/22/24 75.38 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 9/24/24 -10/22/24 93.74 34938 PG&E 11/7/2024 56788311910/Oct2024 General Fund DPW-Street Maint. Street Lights 9/28/24 -10/28/24 5,393.38 34938 PG&E 11/7/2024 PGE-MTPL/Oct2024 General Fund DPW-Park Maint. Acct0896302362-0 160 Watkins (GH) 9/23/24 -10/21/24 269.21 34938 PG&E 11/7/2024 PGE-MTPL/Oct2024 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal 9/21/24 -10/21/24 138.25 34938 PG&E 11/7/2024 PGE-MTPL/Oct2024 General Fund DPW-Street Maint.

Acct8029699924-8 330 El Camino (Beacon Lights) 9/19/24 - 10/17/24 57.20
34938 PG&E 11/7/2024 PGE-MTPL/Oct2024 General Fund DPW-Street Maint.

Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage) 9/20/24 - 10/20/24 60.94
34938 Total 31,707.33
34939 PITNEY BOWES BANK INC. 11/7/2024 276-2882Nov2024 General Fund Interdepartmental Postage Meter Refill Town Nov 2024 502.25 34939 Total 502.25
34940 QUENCH USA INC. 11/7/2024 INV08121526 General Fund Police Drinking Water Svc PD Nov 2024 125.19 34940 Total 125.19
34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 060-311-040 General Fund DPW-Park Maint. Property Tax -Lot A 16707 SF MOL PM 84/76 FY 2025 1,371.00 34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 060-321-220 General Fund DPW-Park Maint. Property Tax -Lot 1 202242 SF MOL PM 87/76 FY 2025 1,371.00 34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 061-310-100 General Fund DPW-Park Maint.

Property Tax -Lots 5 6 22 ACS VILLA Lots@ Fair Oaks RSM 1/87 FY 2025 4,485.74
34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 074-140-030 General Fund DPW-Park Maint.

Property Tax -Being 6" Strip Nwly Ptn of Parcel 20 Assessors Map of Sharon Est FY 2025 16.04

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 074-160-100 General Fund DPW-Park Maint.

Property Tax -Being 6" Strip Nwly Ptn of Parcel 17 Assessors Map of Sharon Est FY 2025 16.04
34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 074-160-120 General Fund DPW-Park Maint.

Property Tax -Being Nwly 6" Strip of Parcel 18 Assessors Map of Sharon Est FY 2025 16.04
34941 SAN MATEO CNTY TAX COLLECTOR 11/7/2024 074-160-140 General Fund DPW-Park Maint.

Property Tax -Being 6" Strip Ptn of Parcel 17 Assessors Map of Sharon Est FY 2025 16.04
34941 Total 7,291.90
34942 SMCPCSA 11/7/2024 2024-01A General Fund Police 2024 Executive Seminar Chief S. McCulley PD 12/4/24 200.00 34942 Total 200.00
34943 SUPERION LLC 11/7/2024 423997 General Fund Building eTRACKiT Citizen Portal Maint & Support Svc Bldg Jan-Mar 2025 1,578.77 34943 SUPERION LLC 11/7/2024 423997 General Fund Building iTRACKiT Suite Maint & Support Svc Bldg Jan-Mar 2025 1,184.07 34943 SUPERION LLC 11/7/2024 423997 General Fund Building TRAKiT CSLB Integration Maint & Support Svc Bldg Jan-Mar 2025 426.72 34943 SUPERION LLC 11/7/2024 423997 General Fund Building TRAKiT9 Comm Dev Suite User Lic Maint & Support Svc Bldg Jan-Mar 2025 7,110.46
34943 Total 10,300.02
34944 SYSERCO INC. 11/7/2024 15647 Library Fund Svc Support Program Energy Maint System Library Nov 2024 779.85 34944 SYSERCO INC. 11/7/2024 15647 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Nov 2024 1,819.65 34944 Total 2,599.50
34945 TOWN OF ATHERTON 11/7/2024 Business Licens General Fund (1) Bus Lic Mario's Plumbing & Drain Inc Oct 2024 154.05 34945 Total 154.05
34946 TREETOP PRODUCTS INC 11/7/2024 INVTRE29969 Measure A (12) 6.5' Standard Speed Humps, (1) Lift Gate Fees Oct 2024 5,817.67 34946 Total 5,817.67
34947 TRIDENT K9 CONSULTING 11/7/2024 1635 General Fund Police K9 Maint Trng Jessie D. Romero PD 10/2, 10/9, 10/16, 10/23, 7 10/30/24 600.00
34947 TRIDENT K9 CONSULTING 11/7/2024 1635 General Fund Police K9 Maint Trng Maverick I. Davicovich PD 10/2, 10/9, 10/16, 10/23, 7 10/30/24 600.00
34947 Total 1,200.00
34948 72 HOUR LLC 11/14/2024 WC10537 Equipment Replacement Police (1) New 2024 Chevy Tahoe PD Nov 2024 58,809.31 34948 72 HOUR LLC 11/14/2024 WC10546 Equipment Replacement Police (1) New 2024 Chevy Blazer PD Oct 2024 66,771.81 34948 Total 125,581.12
34949 AFTERMATH HOLDING CORPORATION 11/14/2024 JC2024 General Fund Police Biohazard Cleaning Svc Squad Car#19 PD Nov 2024 400.00 34949 Total 400.00
34950 AT&T CALNET 3 11/14/2024 000022538542 General Fund Police BAN Acct #9391080028 PD 10/1/24 -10/31/24 1,631.76 34950 Total 1,631.76
34951 AXON ENTERPRISES INC. 11/14/2024 INUS293834 General Fund Police (25) Axon Fleet -Camera Kits, Warranties, Licenses, Door Trigger Hardware, Sim Insertions, & Gradlepoints PD Nov 2024 80,875.88 34951 Total 80,875.88
34952 BRINK'S INCORPORATED 11/14/2024 12745731 General Fund Finance Armored Transportation Svc Fin Oct 2024 330.25 34952 Total 330.25
34953 CALIFORNIA STATE DISBURSEMENT UNIT 11/14/2024 502-11-2024 General Fund PR Batch 00502.11.2024 Garnishment 177.69 34953 Total 177.69
34954 CASSERLY EMILIA 11/14/2024 12/13/2024 General Fund Administration 50% Deposit (2) hrs Services Santa Christopher Visit for Town Holiday & Tree Lightning 12/13/24 518.75
34954 Total 518.75
34955 CHRISTOPHER ZAMMIT 11/14/2024 3466 General Fund Police Replaced RT Under Cover, Rear Bumper, & Side Retainer 2022 Toyota Camry PD Nov 2024 1,925.28
34955 Total 1,925.28
34956 COMCAST BUSINESS 11/14/2024 0243773Nov2024 General Fund Interdepartmental Internet Services Town 11/10/24 -12/9/24 230.01 34956 Total 230.01
34957 CORODATA SHREDDING INC. 11/14/2024 DN 1497144 General Fund Administration Shredding Svcs Admin Oct 2024 49.71

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34957 Total 49.71
34958 DELL MARKETING LP 11/14/2024 10781213020 General Fund Interdepartmental (2) PowerEdge R660xs Tailor Made Nov 2024 25,427.29 34958 Total 25,427.29
34959 EMBARCADERO MEDIA 11/14/2024 82256 General Fund Planning Legal Ad Notice of Public Hearing Plng Oct 2024 840.00 34959 Total 840.00
34960 FUKUKARA ARON 11/14/2024 APW24-00002 General Fund Refund Road Bond Dep APW24-00002, 58 Amador 2,500.00 34960 Total 2,500.00
34961 INFINITY TECHNOLOGIES 11/14/2024 3067 General Fund Interdepartmental (2) Microsoft Surface Laptops Oct 2024 3,062.48 34961 INFINITY TECHNOLOGIES 11/14/2024 3067 General Fund Interdepartmental Datto/Spanning Office 365 Backup Svc Oct 2024 220.50 34961 INFINITY TECHNOLOGIES 11/14/2024 3067 General Fund Interdepartmental Camera System Maint Svc HP Park Oct 2024 260.00 34961 INFINITY TECHNOLOGIES 11/14/2024 3067 General Fund Interdepartmental Contract IT Support Svcs Oct 2024 13,600.00 34961 Total 17,142.98
34962 J & H KRAMER 11/14/2024 Tuesday 11/26/2 General Fund Administration Team Meeting Plng 11/26/24 540.02 34962 Total 540.02
34963 METRO MOBILE COMMUNICATIONS INC 11/14/2024 48623 General Fund Police (1) X Modular Helmet, (1) Shoei Helmet, (2) PVP Helmet Comm Kit PD Oct 2024 3,279.42
34963 Total 3,279.42
34964 MUNISERVICES LLC 11/14/2024 INV06-019770 General Fund Finance Processing Business Lic Admin Svc Fin Oct 2024 2,800.00 34964 Total 2,800.00
34965 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 11/14/2024 3106900060 General Fund Interdepartmental Lease SendPro C Series Meter Post Office 8/30/24 -11/29/24 303.09 34965 PITNEY BOWES GLOBAL FINANCIAL SERVICES LLC 11/14/2024 3106916719 General Fund Interdepartmental Lease SendPro C Auto Meter Town 9/30/24 -12/29/24 752.49 34965 Total 1,055.58
34966 RADONICH CORP 11/14/2024 C23A01382 General Fund Interdepartmental Town Hall AV Programming & Support Oct 2024 14,505.00 34966 Total 14,505.00
34967 SAN MATEO CNTY CONTROLLERS OFFICE 11/14/2024 Oct-24 General Fund Allocation of Parking Penalties PD Oct 2024 275.00 34967 Total 275.00
34968 SAN MATEO COUNTY SUSTAINABILITY DEPARTMENT 11/14/2024 GISCCFY2425001 General Fund Administration Contribution to The Compost Improvement Digital Campaign Admin Nov 2024 709.57
34968 Total 709.57
34969 TOSHIBA FINANCIAL SERVICES 11/14/2024 37882626 General Fund Administration Lease Toshiba e-Studio 5516ACT Copier Admin Nov 2024 1,466.50 34969 Total 1,466.50
34970 TURBO DATA SYSTEMS INC 11/14/2024 44222 General Fund Police Electronic Citation Processing PD Oct 2024 40.16 34970 TURBO DATA SYSTEMS INC 11/14/2024 44223 General Fund Police (10) Lease E-Citation Machines PD Oct 2024 2,760.94 34970 TURBO DATA SYSTEMS INC 11/14/2024 44224 General Fund Police Traffic Citation Processing PD Oct 2024 964.50 34970 Total 3,765.60
34971 WEX BANK 11/14/2024 100815229 General Fund Police Fuel Charges PD 10/7/24 -11/6/24 10,405.34 34971 Total 10,405.34
34972 WORKCARE INC 11/14/2024 WCI-00398489 General Fund Police Wellness Program PD Oct 2024 13,225.00 34972 Total 13,225.00
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 1381/10-22-24FR General Fund City Council (1) 8" Tres Leches Cake, (24) Choc Cupcakes Council Meeting Sep 2024 68.08
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 1381/10-22-24FR General Fund City Council Foods for Council Meeting Sep 2024 119.40 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3663/10-22-24JF General Fund Police (1) bx Birthday Cards PD Sep 2024 36.08 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3663/10-22-24JF General Fund Police (20) Magnet American Breast Cancer Pink Ribbon PD Oct 2024 65.45 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3663/10-22-24JF General Fund Police (50) Pink Ribbons Brooch Pins PD Oct 2024 27.33 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3663/10-22-24JF General Fund Police (500) PVC Keychain of PD Patch Sep 2024 477.97 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3850/10-22-24AP General Fund Police Mailchimp (2500) Contacts ADAPT Sep 2024 51.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3850/10-22-24AP General Fund Police (45) Healthy Meals PD w/o 9/9/24 540.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3850/10-22-24AP General Fund Police Airfare Code Enf Conf E. Dalby PD 11/11/24 -11/14/24 198.03 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3850/10-22-24AP General Fund Police Lodging SLI Session# 8/8 Trng D. Metzger PD 10/1/24 -10/4/24 515.58 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 3850/10-22-24AP General Fund Police (1) Coffee Traveler ADAPT Meeting PD 10/5/24 22.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 4525/10-22-24HL General Fund Building (1) bx K-Cups Coffee Bldg Sep 2024 30.99

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 4525/10-22-24HL General Fund DPW-Engineering (1) bx K-Cups Coffee PW Eng Sep 2024 30.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 4525/10-22-24HL General Fund Planning (1) bx K-Cups Coffee Plng Sep 2024 30.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 4525/10-22-24HL General Fund DPW-Park Maint. (2) Paper Towel Dispenser Wall Mount HP Park Oct 2024 92.06 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 4525/10-22-24HL GF Projects (1) BEA 900 MHZ Digital Receiver, (1) BEA 36" All Active Push Plate Oct 2024 498.24
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police (45) Healthy Meals PD w/o 10/7/2024 540.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police (45) Healthy Meals PD w/o 9/30/2024 540.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police Airfare Code Enf Conf E. Daley PD 11/11/24 -11/14/24 189.97 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police (2) Filtered Water Machines PD Oct 2024 125.19 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police Healthy Snacks- Fruit PD Oct 2024 58.05 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police Healthy Snacks-Fruit PD Oct 2024 34.48 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police Monthly Investigation Svcs PD Oct 2024 75.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police Parking SLI Graduation D. Larsen PD Oct 2024 28.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 5762/10-22-24DL General Fund Police (1) Floor Mats for 2024 Chevy Blazer PD Oct 2024 174.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Engineering (1) Card for Augustin PW Eng Oct 2024 6.25 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Park Program (1) Door Sweep, (1) Expand Foam, (1) Silicone for Playschool & Main House HP Park Oct 2024 95.95
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB GF Projects Gas for Rental Truck Sep 2024 18.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Street Maint. (1) Hand Truck, (2) Tool Bag Corp Yard PW Streets Oct 2024 77.94 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Street Maint.

MCE Tools -(1) Stubby Wrench, (1) Stubby Set, (1) Socket Set, (1) Tool Bag, (1) Ext Cord Corp Yard PW Streets Oct 2024 83.92 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Street Maint. Maint Superintendents Assoc Workshop W. Burse PW Oct 2024 25.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB GF Projects Rental Truck for Sculpture Moving Sep 2024 152.28 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Park Maint. (2) Weather Striping, Srew, (2) Knob, (2) Rodent Glue for Repair Main House & Jenning Pavilion HP Park Oct 2024 136.01
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 6235/10-22-24WB General Fund DPW-Street Maint. (2) Wipers for Vehicle PW Streets Oct 2024 158.15 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration Car Wash CM G. Rodericks Oct 2024 64.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration (1) Flight Radar Silver Plan Subscription CM G. Rodericks 10/12/24 - 10/12/25 9.99
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration Lodging 2024 ICMA Conf CM G. Rodericks 9/20/24 -9/24/24 1,230.77 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration (1) pk Sharpie Gel Pen CM G. Rodericks Oct 2024 9.01 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration (1) pk Notepads, (1) pk Black Ink Cartridge CM G. Rodericks Oct 2024 86.73
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration SurveyMonkey Team Subcription CM G. Rodericks 10/4/24 -10/3/25 3,600.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration Airfare Checked Bag 2024 ICMA Conf G. Rodericks Sep 2024 40.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7361/10-22-24GR General Fund Administration The Wall Street Journal CM G. Rodericks Oct 2024 38.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7603/10-22-24EM General Fund Police (1) Floor Mat PD Sep 2024 32.39 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7603/10-22-24EM General Fund Police Apple Storage Fees E. Madrigal PD Oct 2024 0.99 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7603/10-22-24EM General Fund Police (500) ID Cards for ID Printing Machine PD Oct 2024 82.63 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7603/10-22-24EM General Fund Police (1) bx Ribbon Cartridge w/Cleaning Roller PD Oct 2024 56.22 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 7603/10-22-24EM General Fund Police Juice for ADAPT Meeting PD 10/5/24 28.07 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Interdepartmental (25) Adobe Subcription 9/25/24 -10/24/24 599.75 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Interdepartmental Business Dropbox 10/26/24 -11/26/24 90.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Linkedin Job Posting Admin Oct 2024 565.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Linkedin Job Posting Admin Oct 2024 565.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Linkedin Job Posting Admin Oct 2024 565.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Linkedin Job Posting Admin Sep 2024 565.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Interdepartmental Microsoft Storage A. Suber Admin Oct 2024 0.96 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Office Supplies Admin Oct 2024 13.41 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Halloween Candy (3) bg Skittles Fruity, (2) bg Choc Sneakers Admin Oct 2024 104.95

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration (1) pk Heavy Duty Packing Tape Admin Oct 2024 13.11 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Office Supplies Admin Oct 2024 67.32 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration (1) Crucial Pro Ram 32GB Kit Desktop Memory Admin Oct 2024 62.33 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration (1) Crucial Pro Ram 32GB Kit Desktop Memory Admin Oct 2024 62.33 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Office Supplies Admin Oct 2024 5.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration (4) pk Coke Admin Oct 2024 28.36 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration (2) pk Sparkling Juice, (1) pk Disposable Plate Admin Oct 2024 64.93 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Office Supplies Admin Oct 2024 47.79 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund City Council Dinners for Council Meeting Oct 2024 306.49 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund City Council (3) Coffee Traveler, (1) Melon Burst Iced, (1) Ham & Swiss Baguette Council Meeting Oct 2024 120.71
34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund City Council Dinner for Council Meeting Oct 2024 322.25 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Administration Turo Conf A. Suber Oct 2024 290.76 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Interdepartmental VistaSocial Subcription A. Suber Oct 2024 30.00 34973 IMPAC. GOVERNMENT SERVICES 11/18/2024 9369/10-22-24AS General Fund Interdepartmental Zoom Subscription 10/12/24 -11/11/24 368.90 34973 Total 15,463.50
34974 PG&E 11/19/2024 0008351031-3 GF Projects ADLP/Atherton Ave Power Application Nov 2024 3,500.00 34974 Total 3,500.00
34975 THOMAS SWAN SIGN COMPANY INC. 11/19/2024 08-84884 Library Fund (1) Freestanding Donor Blade, (1) Gold Vinyl Dedication Addition, (1) Donor Wall Name Fix -50% Dep Library Nov 2024 625.00
34975 THOMAS SWAN SIGN COMPANY INC. 11/19/2024 08-86854 General Fund DPW-Building Maint. (1) Freestanding Donor Blade, (1) Gold Vinyl Dedication Addition, (1) Donor Wall Name Fix -50% Dep PW Nov 2024 312.50
34975 THOMAS SWAN SIGN COMPANY INC. 11/19/2024 08-86854 Library Fund (1) Freestanding Donor Blade, (1) Gold Vinyl Dedication Addition, (1) Donor Wall Name Fix -50% Dep Library Nov 2024 1,120.53
34975 Total 2,058.03
34976 A-A LOCK & ALARM INC 11/21/2024 11768 Tennis Fund (25) Group B Key Install & Generate Key by Code Tennis Court HP Park Oct 2024 175.51
34976 A-A LOCK & ALARM INC 11/21/2024 12116 Library Fund Service Call Removed & Installed Broken Key Men's Restroom Library Nov 2024 320.00
34976 Total 495.51
34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13288997 General Fund DPW-Park Program Event Mgmt Temp Assist J. Banson HP Park 8/12/24 -8/14/24 864.00 34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13355033 General Fund DPW-Park Program Event Mgmt Temp Assist J. Banson HP Park 10/28/24 -10/31/24 1,152.00 34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13362100 General Fund DPW-Park Program Event Mgmt Temp Assist J. Banson HP Park 11/4/24 -11/7/24 1,200.00 34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13362450 General Fund Finance Temp Employee P. Morin Fin 11/4/24 -11/8/24 2,540.00 34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13362693 General Fund Administration Temp Employee Front Desk M. Gallagher Admin 11/4/24 -11/8/24 1,844.44 34977 ADO PROFESSIONAL SOLUTIONS INC. 11/21/2024 13367361 General Fund Finance Temp Employee P. Morin Fin 11/12/24 -11/15/24 2,032.00 34977 Total 9,632.44
34978 AHUJA SUHAS 11/21/2024 48 General Fund Administration Leaf Blower Rebate S. Ahuja Admin Nov 2024 250.00 34978 Total 250.00
34979 AMERICAN ASPHALT REPAIR & RESURFACING COMPANY INC 11/21/2024 19179 Measure A 2024 Slurry Seal Project -5% Retention Oct 2024 (8,750.00) 34979 AMERICAN ASPHALT REPAIR & RESURFACING COMPANY INC 11/21/2024 19179 GF Projects 2024 Slurry Seal Project -5% Retention Oct 2024 (8,707.15) 34979 AMERICAN ASPHALT REPAIR & RESURFACING COMPANY INC 11/21/2024 19179 Measure A 2024 Slurry Seal Project Oct 2024 175,000.00 34979 AMERICAN ASPHALT REPAIR & RESURFACING COMPANY INC 11/21/2024 19179 GF Projects 2024 Slurry Seal Project Oct 2024 157,059.75 34979 AMERICAN ASPHALT REPAIR & RESURFACING COMPANY INC 11/21/2024 19179 GF Projects 2024 Slurry Seal Project Oct 2024 17,083.16 34979 Total 331,685.76

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34980 ARC DOCUMENT SOLUTIONS LLC 11/21/2024 12638244 General Fund Building (1636) Large & (10650) Small Format Document Scanning Bldg Oct 2024 2,695.86
34980 Total 2,695.86
34981 BRIGHTVIEW LANDSCAPE SERVICES INC. 11/21/2024 9145558 General Fund DPW-Street Maint. Landscape Svc Backfill Airspade Work for Tree #55 Nov 2024 1,376.73 34981 BRIGHTVIEW LANDSCAPE SERVICES INC. 11/21/2024 9145566 General Fund DPW-Building Maint. Landscape Svc Plant Replacement Lot#A Nov 2024 2,338.36 34981 BRIGHTVIEW LANDSCAPE SERVICES INC. 11/21/2024 9145612 GF Projects Landscape Svc Install Shrub in Front of Gate Nov 2024 467.28 34981 Total 4,182.37
34982 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 11/21/2024 240935 General Fund DPW-Street Maint. Traffic Signal Maint Svc PW Sep 2024 165.00 34982 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 11/21/2024 240936 General Fund DPW-Street Maint. Traffic Signal Svc Calls Middlefield & Oak Grove PW Sep 2024 240.00 34982 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 11/21/2024 240937 General Fund DPW-Street Maint. Street Lighting Svc Calls Heather & Irving PW Sep 2024 190.82 34982 Total 595.82
34983 CAPITAL PROGRAM MANAGEMENT INC 11/21/2024 23-13-09 GF Projects PM Svc Upper Atherton Channel Relining Project Oct 2024 6,438.00 34983 Total 6,438.00
34984 DENG KE 11/21/2024 BP24-00782 General Fund Refund Recycling Dep BP24-00782, 79 Parker Nov 2024 2,046.00 34984 Total 2,046.00
34985 FREYER & LAURETA INC. 11/21/2024 24-671 GF Projects ECR Long Range Drainage Improvements Project Oct 2024 19,608.00 34985 Total 19,608.00
34986 GHG BUILDERS LLC 11/21/2024 BP24-00382 General Fund Refund Recycling Dep BP24-00382, 153 James Nov 2024 5,412.00 34986 Total 5,412.00
34987 HDL COREN & CONE 11/21/2024 SIN044848 General Fund Finance Prof Svc Audit & Finance Meeting Fin 11/24/24 2,486.78 34987 Total 2,486.78
34988 HSU CORTNEY 11/21/2024 003JB General Fund Refund Park Dep Inv#003JB, 10/23/24 615.00 34988 Total 615.00
34989 INFINITY TECHNOLOGIES 11/21/2024 3023 General Fund DPW-Engineering General GIS Support PW Oct 2024 495.00 34989 Total 495.00
34990 INTERWEST CONSULTING GROUP INC 11/21/2024 839215 General Fund Building Contract Bldg & Safety Svcs -58% Bldg Rev Oct 2024 117,174.36 34990 INTERWEST CONSULTING GROUP INC 11/21/2024 839215 General Fund Building Reimb Lease Dell Computer Bldg Oct 2024 (148.92) 34990 Total 117,025.44
34991 LEE TAO PING 11/21/2024 49 General Fund Administration Leaf Blower Rebate T. Lee Admin Nov 2024 250.00 34991 Total 250.00
34992 LEON TAO & PEIZHI CHEN 11/21/2024 BP24-00531 General Fund Refund Recycling Dep BP24-00531, 366 Stevick 5,166.00 34992 Total 5,166.00
34993 MCE CORPORATION 11/21/2024 2410029 General Fund DPW-Building Maint. Contract Maintenance Svc Facilities Oct 2024 1,430.48 34993 MCE CORPORATION 11/21/2024 2410029 Library Fund Contract Maintenance Svc Library Oct 2024 14,934.09 34993 MCE CORPORATION 11/21/2024 2410029 General Fund DPW-Park Maint. Contract Maintenance Svc HP Parks Oct 2024 7,087.73 34993 MCE CORPORATION 11/21/2024 2410029 General Fund DPW-Street Maint. Contract Maintenance Svc PW Streets Oct 2024 53,642.45 34993 Total 77,094.75
34994 METROPOLITAN PLANNING GROUP 11/21/2024 2004789 General Fund Planning Prof Svc Review Draft Objective Design Standards Plng Oct 2024 3,960.00 34994 Total 3,960.00
34995 MUSCAT ALEXANDER MICHAEL 11/21/2024 BP22-00741 General Fund Refund Recycling Dep BP22-00741, 53 Lloyden 1,000.00 34995 Total 1,000.00
34996 MYERS-STEVENS & TOOHEY CO. INC. 11/21/2024 1435247 General Fund Police Long-Term Disability Ins PD Dec 2024 384.00 34996 MYERS-STEVENS & TOOHEY CO. INC. 11/21/2024 1435247 General Fund Police Short-Term Disability Ins PD Dec 2024 384.00 34996 Total 768.00
34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394354005001 General Fund Building (1/3) ca Paper Bldg Nov 2024 25.36 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394354005001 General Fund DPW-Engineering (1/3) ca Paper PW Eng Nov 2024 25.35 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394354005001 General Fund Planning (1/3) ca Paper Plng Nov 2024 25.35 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394876563001 General Fund Building (1/3) ct Paper, (1/3) Logbook, (1/3) pk Tape Bldg Nov 2024 26.06 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394876563001 General Fund DPW-Engineering (1/3) ct Paper, (1/3) Logbook, (1/3) pk Tape PW Eng Nov 2024 34.53 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394876563001 General Fund Planning (1/3) ct Paper, (1/3) Logbook, (1/3) pk Tape Plng Nov 2024 26.06 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394878292001 General Fund Building (1/3) ct Wipes Bldg Nov 2024 10.14 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394878292001 General Fund DPW-Engineering (1/3) ct Wipes PW Eng Nov 2024 10.13

Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 394878292001 General Fund Planning (1/3) ct Wipes Plng Nov 2024 10.13 34997 ODP BUSINESS SOLUTIONS LLC 11/21/2024 395012233001 General Fund DPW-Engineering (2) pk Clipboards for Park & Rec Meeting PW Eng Nov 2024 19.40 34997 Total 212.51
34998 SCA OF CA LLC 11/21/2024 24000909 General Fund DPW-Street Maint. Street Sweeping Services Oct 2024 2,249.10 34998 Total 2,249.10
34999 SUAREZ AND MUNOZ CONSTRUCTION INC 11/21/2024 4 GF Projects FairOaks/Lloyden/Dinkelspeil Intersection Project Oct 2024 5,725.15 34999 SUAREZ AND MUNOZ CONSTRUCTION INC 11/21/2024 4 GF Projects FairOaks/Lloyden/Dinkelspeil -5% Retention Oct 2024 (286.26) 34999 SUAREZ AND MUNOZ CONSTRUCTION INC 11/21/2024 9 GF Projects HPP Access & Circulation -5% Retention Oct 2024 (232.45) 34999 SUAREZ AND MUNOZ CONSTRUCTION INC 11/21/2024 9 GF Projects HPP Access & Circulation Oct 2024 4,649.00 34999 Total 9,855.44
35000 TETRA TECH INC. 11/21/2024 52319026 GF Projects Upper Atherton Channel Relining Project Sep 2024 17,648.03 35000 TETRA TECH INC. 11/21/2024 52319026 Ath Channel Drainage Dt Upper Atherton Channel Relining Project Sep 2024 19,900.97 35000 Total 37,549.00
35001 TONY'S CLEAN TEAM LLC 11/21/2024 15-4284 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park 10/12/24 -11/11/24 3,220.00 35001 TONY'S CLEAN TEAM LLC 11/21/2024 15-4284 Library Fund Janitorial Maint Svcs Library 10/12/24 -11/11/24 5,155.00 35001 TONY'S CLEAN TEAM LLC 11/21/2024 15-4284 General Fund DPW-Building Maint. Janitorial Maint Svcs Facilities 10/12/24 -11/11/24 9,047.00 35001 Total 17,422.00
35002 TRIPEPI SMITH & ASSOCIATES INC. 11/21/2024 12823 General Fund Administration Athertonian Newsletter Summer Edition -2nd Half Pmt Admin Jul 2024 3,550.00
35002 Total 3,550.00
35003 TYSON KENNELS INCORPORATED 11/21/2024 676 General Fund Police (8) K-9 Boarding Jessie D. Romero PD 10/21/24 -10/29/24 304.00 35003 Total 304.00
35004 YOUNG PATRICIA 11/21/2024 47 General Fund Administration Leaf Blower Rebate T. Young Admin Nov 2024 250.00 35004 Total 250.00
Grand Total 1,329,242.63

City Council Minutes – November 6, 2024

MINUTES
Town of Atherton
City Council
NOVEMBER 6, 2024
SPECIAL MEETING – STUDY SESSION

SPECIAL MEETING
CALL TO ORDER: Mayor Hawkins-Manuelian called the meeting to order at 4:00 p.m.

ROLL CALL – Holland, DeGolia, Widmer, Vice Mayor Lewis, Hawkins-Manuelian (Absent) – Present
PUBLIC COMMENT – NONE

STUDY SESSION

1. REVIEW AND DISCUSSION OF CONTRACTUAL REFUSE RATE
ADJUSTMENTSFOR JANUARY 2025 AND THE POTENTIAL USE OF THE RATE

STABILIZATION FUND OR FRANCHISE FEE TO OFFSET THE INCREASE City Manager Rodericks made a brief presentation discussing contractual rate adjustment from Greenwaste Recovery for January 2025 and the potential ways to offset the ratepayer increase.

Council held a discussion about the options to offset increased costs to residents and provided direction to the City Manager to offset the rate increases by reducing the required Franchise fees.

2. EL CAMINO REAL COMPLETE STREETS STUDY
Public Works Director Ovadia and Town Consultants presented the El Camino Real Streets Study reviewing the San Mateo County Transportation study and presenting a variety of improvements to El Camino Real between Selby Lane and Valparaiso Avenue.

Public Comments:
• Jerome Leugers
• Gary Bloom

City Council Minutes – November 6, 2024

• Ken Frederick
Council discussed the proposed options and provided feedback and direction with preferences. Council also requested enhanced public outreach activities and efforts moving forward.

3. DIRECTION AND FEEDBACK REGARDING TRAFFIC STUDIES AND

RECOMMENDATIONS
Public Works Director Ovadia initiated a presentation to gather Council input for future Capital Improvement Projects. City Manager Rodericks noted that Council may want to hold a conversation in greater detail at a future meeting, which will held to provide direction to staff for future projects.

There was no public comment and the item was continued to a date uncertain.

COUNCIL REPORTS/COMMENTS – None
FUTURE AGENDA ITEMS – None

ADJOURN
Vice Mayor Lewis adjourned the meeting at 5:48 pm.
___________________________________________
Anthony Suber, City Clerk

Town of Atherton City Council Regular Meeting – November 20, 2024

REMOTE PARTICIPATION:

TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by Council Member Stacy Holland

REGULAR MEETING
CALL TO ORDER: Mayor Hawkins-Manuelian called the meeting to order at 6:02 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Holland (Participated Virtually), Widmer, DeGolia, Vice Mayor Lewis, Mayor Hawkins-Manuelian – Present

PRESENTATIONS - NONE

PUBLIC COMMENTS - NONE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members - NONE

DEPARTMENTAL WRITTEN REPORT
REPORT OUT OF CLOSED SESSION – by City Attorney Ebrahimi There is no closed session report.

CONSENT AGENDA (Items 1 – 4)

1. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER 2024 IN THE AMOUNT OF $2,499,762

2. APPROVAL OF MINUTES FROM OCTOBER 16, 2024

3. APPROVAL OF THE SECOND AMENDMENT TO THE FRANCHISE AGREEMET

BETWEEN THE TOWN OF ATHERTON AND GREENWASTE RECOVERY, LLC

MINUTES
Town of Atherton
City Council
NOVEMBER 20, 2024

REGULAR MEETING

Town of Atherton City Council Regular Meeting – November 20, 2024

4. ACCEPTANCE OF TREASURER'S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2024
MOTION by Lewis, Second by Widmer to approve the Consent Items 1-4 with amended minutes.

AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN:

PUBLIC HEARING – NONE
REGULAR AGENDA (Items 5 - 7)
ITEM NO. 7 REMOVED FROM THE AGENDA

5. CONSIDERATION AND DIRECTION REGARDING ADOPTION OF A TOWN CHARTER – TO INCLUDE APPOINTMENT OF A STANDING SUBCOMMITTEE

OF THE CITY COUNCIL
City Manager Rodericks provided a brief review of the history of the item, pros and cons of enacting a Town Charter and noted the staff report included a timeline of activities necessary to meet a November 2028 ballot.

Council discussed issues related to the advantages and disadvantages of becoming a charter city, formation of a subcommittee of the Council, a charter or scope of work for any subcommittee, engagement with the public, the value of the investigation into becoming a charter city, purpose of becoming a charter city, home rule philosophy, and timing.

Council directed that staff return in early 2025 with a scope of work and/or charter for a Council Subcommittee that the Council can review and determine next steps.

6. ADOPTION OF THE COUNTYWIDE AND TOWN OF ATHERTON LOCAL

ROADWAY SAFETY PLAN AND DESIGNATION OF SAFETY CORRIDORS Public Works Director Ovadia presented the plan to Council and noted that the plan had been reviewed by the Transportation, Bicycle, Pedestrian and Safety Committee as a part of public outreach. He provided details regarding accident history from 2018 to 2022.

Council discussed issues related to the advantages and disadvantages of designating a street as a safety corridor, methodology for addressing speed and including speed in the criteria for designation, requirements for designation as a safety corridor, inclusion of school zones, inclusion of additional streets for consideration as corridors, and process for review.

Town of Atherton City Council Regular Meeting – November 20, 2024

Council directed staff to have the Transportation, Bicycle and Advisory Committee review reductions in speed where appropriate and review the inclusion of all streets around schools as school zone corridors and review the addition of other streets for inclusion as safety corridors.

MOTION by Lewis, Second by Holland to adopt a resolution adopting the Countywide and Town of Atherton Local Roadway Safety Plan and accompanying Visi on Zero Goal”, and designating “Safety Corridors” in the Town of Atherton.

AYES: Holland, DeGolia, Widmer, Lewis, Hawkins
NOES:

ABSENT:

ABSTAIN:

7. DISCUSSION AND DIRECTION REGARDING THE TRAIN STATION HISTORY MUSEUM
Pulled from the agenda.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS – NONE

ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 7:17 pm. ________________________
Anthony Suber, City Clerk

Town of Atherton City Council Special Meeting – December 4, 2024

SPECIAL MEETING - STUDY SESSION
Mayor Hawkins-Manuelian called the meeting to order at 4:01 p.m.

ROLL CALL – Holland, Widmer, DeGolia, Vice Mayor Lewis, Mayor Hawkins-Manuelian – Present

PUBLIC COMMENTS

STUDY SESSION

1. RECEIVE THE PRESENTATION FROM THE SENIOR TASK FORCE; AND

PROVIDE FEEDBACK AND DIRECTION TO STAFF
Deputy City Manager / City Clerk Suber briefly presented the background of the Senior Task Force and last Council direction in January 2024.

The Senior Task Force (STF), which included Ken Fredericks, Joan Sanders, Jo-Ann Byrne Sockolov, Christine David, and John Maulbetsch made a presentation to the City Council providing some insight gathered through the last year of connecting with local seniors through a variety of activities, events, and meetings.

City Manager Rodericks provided clarification related to the type of groups that the Town has existing relationships that have been giving a designated group status and how those relationships are managed. He articulated that Council’s initial direction was to offer that same type of designation status to the STF.

Council discussed the structure of the task force, outcomes from the work done to identify unmet needs and what the focus of the task force should be with support by staff as a designated group, and ways to connect with the specific demographic of seniors.

2. PROVIDE FEEDBACK AND DIRECTION REGARDING THE HOLBROOK

PALMER PARK PLAYGROUND IMPROVEMENTS PROJECT
Public Works Director Ovadia and Interwest Consultant Harrison presented the conventional playground design options and Magical Bridge options for Council review

MINUTES
Town of Atherton
City Council
DECEMBER 4, 2024
SPECIAL MEETING – STUDY SESSOIN

Town of Atherton City Council Special Meeting – December 4, 2024

and feedback. Ovadia noted that Magical Bridge representatives proposed to seek fundraising to pay for the design and construction of their concept.

Park and Recreation Subcommittee Member Keh shared the recommendation from the committee with Council.

Magical Bridge Chief Executive Officer Olenka Villarreal spoke to the Council presenting the concept and history of the organization. Villarreal also indicated that Magical Bridge would raise all the funds necessary for the design, development, and delivery of the project concept at Holbrook-Palmer Park.

Public Comment:
• Resident
• Park and Recreation Member
• Laurel Miranda
Council held a detailed conversation about the variety of options presented in both the convention design and Magical Bridge designs and cost impacts.

MOTION by DeGolia, Second by Lewis to move forward with the convention playground design with a series of additional alternatives with additional direction provided to the City Manager via Council one-on-one meetings.

AYES: Lewis, DeGolia
NOES: Widmer, Hawkins
ABSENT:

ABSTAIN: Holland

MOTION FAILED
Council directed staff to review the Conventional and Magical Bridge proposals with Council Members through one-on-ones to gather specific feedback on design modifications and return that to Council for review in 2025.

COUNCIL REPORTS/COMMENTS

ADJOURN
Mayor Hawkins-Manuelian adjourned the meeting at 6:48 pm. ________________________
Anthony Suber, City Clerk

Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: DECEMBER 18, 2024
SUBJECT: ADOPTION OF UPDATED EMERGENCY SERVICES COUNCIL

JOINT POWERS AGREEMENT

RECOMMENDATION
It is recommended that the Council adopt the Updated Emergency Services Council Joint Powers Agreement.

BACKGROUND
The San Mateo Operational Area Emergency Services Council (ESC) brings together local governments, special districts, and other entities to coordinate emergency planning and response, including for hazardous materials. This Council engages in planning with respect to all phases of the emergency management cycle: prevention, protection, response, recovery, and mitigation efforts, while also maintaining key public information systems like SMC Alert. The Town is a member of the San Mateo Operational Area ESC.

The ESC last revised and restated the Joint Exercise of the Powers Agreement (“Agreement”) on October 17, 2014. Since the Agreement is updated as needed, it has become outdated following significant changes within the Department of Emergency Management (DEM), which now operates as a standalone agency separate from the Sheriff’s Office. The ESC now operates from the County Manager’s Office.

ANALYSIS
To accurately reflect the current responsibilities of the DEM and the ESC, the ESC unanimously approved the changes to the JPA. The Town partners with ESC and DEM to receive services such as Hazmat Responses, Emergency Alert and Warning, and Training and Exercises for the whole Operational Area. Key changes to the Agreement, include:
• Standardizing nomenclature;
• Updating agreement language; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the DEM.

UPDATED ESC JPA MOU
DECEMBER 18, 2024

To ensure that the Town continues to receive these services, the Town must adopt the updated JPA.

The Updated ESC MOU was reviewed and approved by the San Mateo County Operational Area Emergency Services Council at their September 2024 meeting. The Board recommended that all member agencies adopt the updated agreement.

Mayor Hawkins-Manuelian is the Town’s representative on the Emergency Services Council.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned • Goal Area G – Emergency Preparedness – Be Prepared

POLICY FOCUS
Policy focus for the Council is ensuring that the Town stays current with its regional partnerships and agreements.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. ESC-JPA UPDATED MOU

September 19, 2024 1
Second Revised and Restated
Joint Exercise of Powers Agreement
San Mateo County Operational Area Emergency Services Organization THIS JOINT POWERS AGREEMENT (“Agreement”) is made as of the Effective Date by and between the public entities set forth below, creating the San Mateo County Operational Area Emergency Services Organization Authority (“Organization”), also known as the Emergency Services Council (“ESC”).

Each public entity executing this Agreement shall be referred to individually as a “Member Agency,” with all referred to collectively as “Member Agencies.”

RECITALS
Whereas Member Agencies have established a unified emergency services organization by forming the Organization; and
Whereas the Member Agencies agree that the purpose of this Organization will be to operate pursuant to Presidential Policy Directive 5 (PPD-5), the National Response Framework, National Incident Management System (NIMS), Presidential Policy Directive 8 (PPD-8), the National Preparedness Goal (NPG) and California’s Standardized Emergency Management System (SEMS) and local adopted Emergency Operations Plans (EOPs) and Annexes.

Whereas the Member Agencies agree that the participants within this Organization may include all local governments within the geographic area of San Mateo County (SMC), special districts, unincorporated areas, and participating non-governmental entities; and Whereas the Member Agencies agree that the goal of the Organization is to provide coordinated plans for the protection of persons and property based on the phases of emergency management; and
Whereas the Member Agencies have the authority to enter into this Agreement under the Joint Exercise of Powers Act (“JPA Act”), California Government Code Section 6500 et seq.

NOW, THEREFORE, in consideration of the recitals and mutual obligations of the Member Agencies as herein contained, the Member Agencies agree as follows:

Article I - GENERAL PROVISIONS

1.01 Purpose
This Agreement creates an entity to exercise the powers shared in common by the Member Agencies to engage in San Mateo County Operational Area (SMC OA) cooperative planning with respect to all phases of the emergency management cycle: preparedness, mitigation, response, and recovery.

Such purposes are to be accomplished and the Members Agencies’ common powers exercised as set forth in this Agreement.

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1.02 Creation of Authority
Pursuant to the JPA Act, the Member Agencies hereby reaffirm the creation of an entity to be known as the Organization or ESC. The Organization will be comprised of Member Agencies. The Organization shall be a public entity separate and apart from the Member Agencies. The geographic jurisdiction of the Organization is all territory within the geographic boundaries of the Member Agencies; however, the Organization may undertake any action outside those geographic boundaries as is necessary and incidental to accomplishing its purpose.

1.03 Membership in the Organization
Membership in the Organization is limited to public entities, as defined by the JPA Act, located or operating within SMC that have approved and executed this Agreement, and contributed resources of any kind toward establishing and supporting the Organization (including, but not limited to financial, personnel, equipment, or other resources) as approved by the ESC.

1.04 Participating Members/Partners in the Organization The DEM will establish standards for emergency management practices within the SMC OA.

Member Agencies will take those standards into consideration and implement them as they see fit within their respective jurisdictions.

Participation in the Organization is intended to ensure cooperative emergency planning and response; all participating Member Agencies and partners are expected to attend all regular and special meetings of the ESC, encourage active participation by their jurisdictions in the development of plans and training programs, drills, exercises and training opportunities, and otherwise assist in supporting the implementation of this Agreement.

1.05 Powers of the Organization
The Organization may purchase, lease, own and/or dispose of property and equipment and enter into contract(s), as required to satisfy the purposes of this Agreement. The Organization may employ agents and/or employees, operate works and improvements, sue and be sued in its own name, and invest surplus funds.

Article II – GOVERNANCE

2.01 Composition of the Organization
The Organization shall be administered by the ESC consisting of the following members:
a) The Chair of the Organization shall be a representative from the Board of Supervisors. The Chair of the Organization shall be appointed by the President of the Board of Supervisors. b) The mayor of each city or town in the County, or the mayor's designated representative, with the understanding that any representative shall be member of the City Council of the city whose mayor they are representing.
c) A Vice-Chair shall be selected by the ESC.

2.02 General Purpose of the Organization
The general purpose of the Organization is to:
a) Provide structure for administrative and fiscal policies and procedures;

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b) Identify and pursue funding sources;
c) Set policy;
d) Maximize the utilization of available resources; and e) Oversee all committee activities.

2.03 Specific Responsibilities of the ESC
The specific responsibilities of the ESC shall be as follows:
a) To review and recommend adoption by the Board of Supervisors and City Councils of each City, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements, in addition to the basic agreements as deemed necessary to carry out the purpose of the Organization.
b) To approve an annual budget in an amount necessary to carry out the purposes of the Organization. Upon review and approval of the annual budget by the ESC, each Member Agency shall recommend the budget to the governing body of the Member Agency to secure from each the appropriation consistent with each Member Agency’s identified allocation (via Budget Sheets.)
c) Each Member Agency’s Executive Officer shall identify and designate at the beginning of each fiscal year, a local coordinator for regular participation in the San Mateo County Emergency Managers Association (SMC EMA) and work alongside the DEM. Should the identified Coordinator change at any time during the year, the Member Agency shall advise the DEM within 30 days.
d) If a Member Agency participates in a contract relationship for the provision of emergency services, it is still required to name a local emergency coordinator to the EMA who will assure the continuity of communication between the Member Agency, the DEM and the Organization.

2.04 Meetings of the Organization.
a) Regular Meetings: The ESC shall approve a schedule for its regular meetings provided, however, the ESC shall hold at least four meetings in one calendar year. The ESC shall fix the date, hour, and location of regular meetings by resolution and the Secretary shall transmit a copy of the resolution to each Member Agency at the first meeting of the fiscal year. By the approval of the Chair, Vice Chair, or the Department of Emergency Management Director (“DEM Director”), meetings can be canceled due to extenuating circumstances, which may include, but are not limited to, a lack of agenda items. b) Agenda Setting - The agenda shall be set by the Chair, Vice Chair, and the DEM Director. c) Special Meetings: Special meetings of the ESC may be called by the Chair, a majority of the ESC or the DEM Director. Special meetings will be held in accordance with the Ralph M. Brown Act (“Brown Act”), California Government Code section 54950 et seq. d) Call, Notice and Conduct of Meetings: All meetings of the legislative body of the ESC shall be noticed and held in accordance with the provisions of the Brown Act. As soon as practicable, but no later than the time of posting, the Secretary shall provide notice and the agenda to each Member Agency. Any Member Agency may request that an item be considered for placement on the Agenda by submitting the request to the DEM Director. e) Meetings of the ESC shall be conducted by the Vice-Chair in the absence of the Chairperson.

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In the absence of both Chair and Vice-Chair, the meeting shall be chaired by a member of the ESC selected by a majority vote of the ESC.

2.05 Minutes
The Secretary of the Organization shall cause to be kept a digital recording of each meeting, which shall be posted on the DEM Website. The Secretary will create brief summary written minutes for approval by the ESC. Once the minutes have been approved by the ESC, the minutes will be posted on the DEM website.

2.06 Voting
All power of the Organization shall reside with the ESC. Each Member Agency shall have one vote.

A Member Agency’s alternate representative may participate and vote in the proceedings of the ESC only in the absence of that Member Agency’s regular representative. No absentee ballot is permitted.

2.07 Quorum; Required Votes; Approvals
A quorum of the ESC is a majority of the representatives of the Member Agencies of the Organization. If the number of Member Agencies is an even number, a majority is fifty percent of the Member Agencies, plus one. The ESC may not take any substantive action without a majority of the Member Agencies voting to take that action. Action on non-substantive procedural matters may be taken by a majority of a quorum.

Article III – PARTICIPATING PARTNERS, EMPLOYEES AND ADVISORY

COMMITTEES

3.01 Treasurer
The Treasurer of the County of San Mateo shall be the Treasurer of the Organization. The Treasurer shall be the depository, shall have custody of the accounts, funds and money of the Organization from whatever source, and shall have the duties and obligations set forth in the JPA Act.

3.02 Auditor and Financial Accountability
Although the Organization is a JPA the State Controller's Office (SCO) has determined that the Organization meets the criteria of a special district for financial reporting purposes under Government Code section 12463, subdivision (d)(2).

Government Code section 53891 requires the Organization to furnish to the SCO a report of all the financial transactions of the Organization during the preceding fiscal year. The report shall contain underlying data from audited financial statements prepared in accordance with generally accepted accounting principles, if this data is available. The report shall be furnished within seven months after the close of each fiscal year or within the time prescribed by the SCO, whichever is later, and shall be in the form and manner required by the SCO. The Organization shall submit to the SCO information on annual compensation, as described in subdivision (l) of Section 53892, for the previous calendar year no later than April 30th.

Pursuant to Government Code section 12464, if the reports are not completed in the time, form, and manner required or there is reason to believe that a report is false, incomplete, or incorrect, the

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SCO is authorized to proceed with an investigation to obtain the information required. Any costs incurred by the SCO shall be borne by the Organization.

Government Code section 26909 also requires that an audit be completed and filed with the SCO within 12 months after the close of the fiscal year under examination. Unless the ESC votes to appoint an independent auditor, audits will be conducted in accordance with existing County policy, and by the auditor selected by the Office of the County Executive or the Controller. In the event that the ESC selects an independent auditor, the full cost of the audit will be the responsibility of the Organization. The Auditor shall perform the functions of auditor for the Organization and shall make or cause an independent annual audit of the accounts and records of the Organization by a certified public accountant, in compliance with the requirements of applicable laws and generally accepted auditing standards.

3.03 Legal Counsel
The SMC Attorney’s Office shall be the legal counsel for the Organization. To the extent permitted by the JPA Act, the Organization may change, by resolution, the legal counsel to the Organization.

The full cost of outside legal counsel will be the responsibility of the Organization.

3.04 Secretary to the Organization
The DEM shall provide a Secretary and administrative support to the Organization.

3.05 Contractors
The Organization shall have the power by resolution to appoint and employ such other consultants and independent contractors as may be necessary to carry out the purposes of the Organization. The Organization will be responsible for any/all incurred costs.

3.06 Committees
The Organization may form and dissolve Committees as determined by the ESC.

3.07 Department of Emergency Management
The DEM is responsible for the on-going operation of the SMC OA and is also responsible for achieving the purposes of the Organization as follows:
a) Emergency Response Support - coordination and planning during any regional emergency in accordance with adopted emergency plans.
b) Emergency Plans - preparation, development, coordination, and integration of compatible and complimentary unified area-wide emergency plans for approval by the State of California and adoption by the ESC.
c) Communications - coordination, development and maintenance of an area-wide emergency communications systems, including public alert and warning systems, and other situational awareness tools. The DEM may host SMC OA communication infrastructure such as system-wide applications or platforms.
d) Public Education and Information - coordination and support of an area-wide public education and information program.
e) Training and Exercise - coordination and assistance in the training and exercising of all County employees identified as Disaster Service Workers, as defined by Sect. 3100 of the California Government Code and volunteers. The Member Agencies will be responsible for

September 19, 2024 6
the training and exercise of their identified employees; however, the DEM will provide needed support as requested.
f) Grant Program Administration - coordination and assistance with designated emergency coordinators within the OA in the securing and distribution of grant funds for regional emergency management initiatives and program support. The DEM Director will serve as the representative of Member Agencies with various grants and their approval authorities, including the State Homeland Security Program and Bay Area Urban Areas Security Initiative.
g) General Administration - coordination and assistance in the procurement and inventory of emergency equipment, management of, maintenance and distribution of area-wide inventories of vital supplies and equipment.
h) Function as a liaison with Cal OES and FEMA. Assist in providing guidance in recovery efforts.
i) Resource Management – allocation and coordination of resources during local emergencies.

Local governments will request resources through the logistics section at the SMC OA EOC.

The DEM will escalate resource requests to the state if unable to be fulfilled locally. j) Regional Hazardous Material Emergency Response Program – The DEM will oversee the contract for hazardous material response in the SMC OA.

3.08 Staffing Reimbursement
The DEM is staffed by employees of the County of San Mateo. The DEM supports the purposes of the Organization. A portion of the cost of DEM staff is reimbursed by the Organization in an amount determined by the funding allocation in this Agreement.

3.09 Property
If the Organization acquires title to property, the DEM Director will have charge of, handle, or have access to the property of the Organization, and shall file an official bond in an amount to be fixed by the contracting parties, pursuant to Section 6505.1 of the Government Code.

Article IV – BUDGET AND COST-SHARING
In consideration of the mutual promises herein contained, it is hereby agreed that the cost of maintaining the Organization will be shared as described below. a) From the total amount of the annual budget there shall be deducted estimated revenue from federal “matching funds,” state grants, and other revenues. b) The balance of the annual budget remaining after anticipated revenues have been deducted shall be paid as follows:

1. The county shall pay 50% of the remaining balance.

2. The cities shall pay the remaining 50% of the balance, apportioned in accordance with the following formula:
i. One half of said 50% to be apportioned by people units or population. a) Total population of all member cities divided into one-half of the total of the cities’ share of the budget equals a factor in cents. b) Population of each member city times the factor in cents equals the share for each city.
ii. The remaining one-half of said 50% to be apportioned on the basis of assessed valuation as follows:

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a) Total assessed value of real and personal property in all member cities divided into one-half of the total of the city’s share of the budget equals a factor in mils.
b) Assessed value of real and personal property of each member city times the factor in mils equals the share for each city. c) For the purpose of this Agreement the total assessed valuation of real and personal property in all Member Agencies shall be the most recent such total maintained by the offices of the County Assessor.
d) The population figures will be based on the Census and will be updated at a minimum of every ten years.
e) It is understood and agreed that the financial obligations incurred by the Member Agencies under the provisions of this Agreement will be incurred annually, subject to the limitation that the county and cities are financially able to make funds available. f) If the Member Agencies representing 25% or more of the county’s population do not approve the budget in any fiscal year, the proposed budget will be referred back to the DEM Director and the Finance Committee for revision and recommendation. If no resolution can be reached by the committee, the Member Agencies may proceed to adopt budgets that provide those services they deem necessary for adequate emergency services protection as a whole, but any Member Agency shall be financially responsible for that portion of the budget unilaterally adopted. Any Member Agency that does not meet its financial commitment under the adopted budget will lose its voting status and/or other such privileges of membership as determined by the ESC.
g) It is further agreed that any excess in federal or state funds, in any year, shall be reviewed by a finance committee, who will then make a recommendation to the ESC, as to the disposition of the excess funds.
h) With respect any Member Agency that is not a City or the County, the amount to be contributed is determined by a negotiation between those Member Agencies and the DEM Director and must be approved by the ESC. A letter memorializing the agreed contribution will be an attachment to this Agreement.
i) The Finance Committee will be a standing committee of the ESC and is responsible for administrative and financial recommendations to the ESC. The Finance Committee will consist of the following members: SMC Supervisor (Chair of the ESC), Vice Chair, and representatives chosen by the ESC to be limited to five members. j) The Organization shall maintain a minimum of $500,000 in the Trust Fund with a maximum of $1,500,000. This policy can be reviewed and updated with a majority vote from the ESC.

Article V - INSURANCE
a) The County shall add the Organization and ESC to its existing excess liability insurance coverage and shall maintain such coverage in full force and effect during the life of the Agreement. Member Agencies understand that the County is partially self-insured. Unless the Organization decides otherwise, County shall provide for the defense of any claims or litigation within the self-insured retention. Legal representation by the County will ordinarily be provided by the County Attorney.
b) Any out-of-pocket expense or loss, by way of judgment or settlement, arising out of the operation of this Agreement, within the limits of the County’s self-insured retention shall be shared by the parties in accordance with the formula as described in Article IV (b).

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Article VI - EFFECTIVENESS
This Agreement shall be effective upon its execution by all Member Agencies. It is effective as to new Member Agencies upon adoption and approval by the ESC and by the new Member Agency’s governing body. This Agreement shall continue in effect until terminated as provided herein.

Article VII – TERM AND TERMINATION

7.01 Withdrawal by Members
a) Any Member Agency may withdraw from this Agreement by written notice given by such Member Agency to all other Member Agencies, which notice shall be given at least 120 days prior to the commencement of the fiscal year in which it is to take effect. For the purpose of such notice, a fiscal year is defined as July 1 of a calendar year through June 30 of the succeeding calendar year.
b) Any former or prospective Member Agency may enter or re-enter the organization by petition to the ESC by its governing body, and majority approval of the petition by the ESC. Upon approval, the new Member Agency must agree in writing to all terms of this Agreement.
c) Should a Member Agency withdraw less than 120 days prior to the commencement of the fiscal year, the withdrawal will be effective, but that Member Agency will be responsible for its calculated contribution for that year pursuant to Article IV. d) Should a Member Agency give required notice and withdraw from the Agreement, the prior contribution of that Member Agency will be divided equally by formula among the remaining Member Agencies.

7.02 Termination of Organization and Disposition of Surplus Money and Property This Agreement shall terminate effective upon a vote of the ESC, the County and by at least eleven (11) cities representing the majority of the population of the County. In the event that the Organization ceases to exist, surplus funds will be returned consistent with Section 6512 of the Government Code in proportion to the contributions made. The Organization does not intend to acquire title to any property. But in the event that it does, title to all property acquired by the Organization shall be transferred to the County of San Mateo and be used for “County Wide” purposes.

7.03 Amendments
Any proposed Amendments to this Agreement may be recommended by the ESC but must be ratified by each Member Agency’s governing body.

7.04 Bylaws
The ESC may, from time to time, adopt and/or amend Bylaws for the conduct of its affairs; provided the purpose is consistent with this Agreement and/or are necessary and appropriate.

Article VIII - MISCELLANEOUS PROVISIONS

8.01 Notices

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It shall be the responsibility of the County Manager or designee to ensure all notices are provided to Member Agencies and posted in compliance with the legal requirements of the Agreement.

8.02 Severability
If any one or more of the terms, provisions, promises, covenants, or conditions of this Agreement were, to any extent, adjudged invalid, unenforceable, void, or voidable for any reason whatsoever by court of competent jurisdiction, each and all of the remaining terms, provisions, promises, covenants, and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law.

8.03 Supersession
It is mutually understood and agreed by the Member Agencies that this Agreement supersedes the 2014 San Mateo County Operational Area Joint Powers Agreement, any previous agreements on this subject matter and any amendments thereto.

8.04 Assignment
No Member Agency shall assign any rights or obligations under this Agreement without the prior written consent of the ESC.

8.05 Governing Law
This Agreement is made and to be performed in the State of California, and as such, California substantive and procedural law shall apply. Venue for any litigation under this Agreement shall be in the County of San Mateo.

8.06 Headings
The section headings herein are for convenience only and are not to be construed as modifying or governing the language of this Agreement.

8.07 Counterparts
This Agreement may be executed in counterparts, each of which will be deemed an original and all of which shall constitute this Agreement.

8.08 No Third Party Beneficiaries
This Agreement and the obligations hereunder are not intended to benefit any party other than the Authority and its Member Agencies, except as expressly provided otherwise herein. No entity that is not a signatory to this Agreement shall have any rights or causes of action against any party to this Agreement as a result of that party's performance or non-performance under this Agreement, except as expressly provided otherwise herein.

8.09 Filing of Notice of Agreement
Within 30 days after the Effective Date, the Secretary shall cause to be filed with the Secretary of State the notice of Agreement required by the Act. Within 30 days after any amendment to this Agreement, the Secretary shall file the amendment with the Secretary of State.

8.10 Conflict of Interest Code
The Organization has adopted a conflict of interest code as required by law. Member Agencies understand that representatives and alternate representatives are listed on the Organization’s Conflict

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of Interest Code and will be responsible for filing a Form 700 with the Organization.

8.11 Indemnification
The Organization shall defend, indemnify and hold harmless each Member Agency (and each Member Agency's officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of the Organization or its officers, agents or employees.

Each Member Agency shall defend, indemnify and hold harmless the Organization and the other Member Agencies (and their officers, agents, and employees) from any and all liability, including but not limited to claims, losses, suits, injuries, damages, costs and expenses (including attorney's fees,) arising from or as a result of any acts, errors or omissions of that party or its officers, agents or employees.

8.12 Dispute Resolution/Legal Proceedings
Disputes regarding the interpretation or application of any provision of this Agreement shall, to the extent reasonably feasible, be resolved through good faith negotiations between the Member Agencies and/or the Organization.

8.13 Authorization to Enter Into Agreement
Each party warrants that the person signing this Agreement on its behalf is authorized to bind that party to this Agreement.

8.14 Confirmation of Jurisdictional Authority
By signing this Agreement, the Member Agencies retain all authority granted to them by the State and/or their respective Charters. The powers and/or authority granted pursuant to this Agreement shall in no way serve to limit or restrict an individual Member Agency’s jurisdictional authority. (SIGNATURES ARE ON FOLLOWING PAGE)

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IN WITNESS WHEREOF, each Member Agency has caused this Agreement to be executed and attested by its proper officers thereunto duly authorized, as follows:

Signatories Resolution/Action Number Date of Adoption
Atherton
Belmont
Brisbane
Burlingame
Colma
Daly City
East Palo Alto
Foster City
Half Moon Bay
Hillsborough
Menlo Park
Millbrae
Pacifica
Portola Valley
Redwood City
San Bruno
San Carlos
San Mateo
South San Francisco
Woodside
County of San Mateo

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ANNEX A – COMMON TERMINOLOGY
A.01 Terminology Defined
Not all vocabulary of technical terms listed in the Agreement is used in the Agreement. In part, the terms are included as a resource to further clarify terminology utilized in documentation, field operations and/or applicable subject matter.

A.02 All-Hazards: The consideration of the full spectrum of emergencies (natural, technological, or human-caused incidents) that calls for action to protect life, property, and environment. The advantages of adopting an all-hazards approach to prepare for and respond to disasters include comprehensive planning, resource flexibility, coordination among agencies, training, and community engagement to effectively control different types of disasters to reduce or eliminate duplication of effort and cost.

A.03 California Governor’s Office of Emergency Services (Cal OES): State-level organization that functions as the central command center during major emergencies and disasters in California.

Cal OES oversees the response, direction, and coordination of state and federal resources, as well as mutual aid assets, to support diverse communities in the state.

A.04 Catastrophe: Any incident, natural or human-caused, with consequences of high rates of mass casualties, damage, or disruption severely affecting the population, infrastructure, environment, economy, national morale, and/or government functions. A catastrophic event could result in sustained impacts over a prolonged period, exceed resources normally available in the impacted area, and significantly interrupt governmental operations and emergency services to such an extent that national security could be threatened.

A.05 Community Emergency Response Team (CERT): Community-level organizations of volunteer emergency workers who can provide immediate assistance to supplement the efforts of professional responders in the event of a major disaster. CERT programs train volunteers in disaster preparedness and basic disaster response skills during disaster situations so professional responders can prioritize and allocate resources to more complex tasks. Local CERT programs are supported by the Federal Emergency Management Agency (FEMA), as well as the California Governor’s Office of Emergency Services (Cal OES).

A.06 Command: The act or directing and or controlling by virtue of explicit legal, agency or delegated authority. The term “Command” may also refer to the Incident Commander.

A.07 Emergency: Any incident, natural, technological, or human-caused, that requires responsive action to protect life, property, and environment. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), an emergency means any occasion or instance for which, in the determination of the President, federal assistance is needed to supplement state and local efforts and capabilities to save lives and to protect property and public health and safety or to lessen or avert the threat of a catastrophe in any part of the United States.

September 19, 2024 13
A.08 Emergency Management: A subset of incident management, the coordination and integration of all activities necessary to build, sustain and improve the capability to prepare for, protect against, respond to, recover from, or mitigate against threatened or actual natural disasters, acts of terrorism or other human-caused disasters.

A.09 Emergency Operations Center (EOC): The physical location at which the coordination of information and resources to support incident management activities normally takes place. An EOC may be a temporary facility or maybe in a more central or permanently established facility, such as at a higher level of organization within a jurisdiction.

A.10 Federal Emergency Management Agency (FEMA): Federal-level organization that coordinates the federal government's response to major disasters and emergencies, providing support and resources to state and local authorities. Its role includes managing disaster relief efforts, facilitating recovery operations, and helping communities prepare for future incidents.

A.11 Incident: An occurrence or event, natural or human-caused, which requires a response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, civil unrest, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, tsunamis, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response.

A.12 Incident Command System (ICS): A standardized on-scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. It is used for all kinds of emergencies and can be applied to small as well as large and complex incidents.

A.13 Local Emergency: The duly proclaimed existence of conditions of disaster or extreme peril to the safety of persons and/or property within territorial limits of a county, city and county, or city caused by such conditions as fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestation or disease, earthquake, tsunami or other conditions which are likely to be beyond the control of the services, personnel, equipment and facilities of that local political subdivision to combat.

A.14 Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under state law;) regional or interstate government entity or agency or instrumentality of a local government; an Indian tribe or authorized tribal entity, or in Alaska a Native Village or Alaska Regional Native Corporation; a rural community, unincorporated town or village or other public entity. See Section 2 (10), Homeland Security Act of 2002, P.L. 107−296, 116 Stat. 2135 (2002).

A.15 Mitigation: Activities providing a critical foundation in the effort to reduce the loss of life

September 19, 2024 14
and/or property from natural and/or human-caused disasters by avoiding or lessening the impact of a disaster and providing value to the public by creating safer communities. Mitigation seeks to fix the cycle of disaster damage, reconstruction, and repeated damage. These activities or actions, in most cases, will have a long-term sustained effect.

A.16 National Incident Management System (NIMS): A system that provides a proactive approach guiding government agencies at all levels, the private sector and nongovernmental organizations to work seamlessly to prepare for, prevent, respond to, recover from, and mitigate the effects of incidents, regardless of cause, size, location or complexity, to reduce the loss of life or property and harm to the environment.

A.17 National Response Framework: Document that establishes a comprehensive, national, allhazards approach to domestic incident response. It serves as a guide to enable responders at all levels of government and beyond to provide a unified national response to a disaster. It defines the key principles, roles, and structures that organize the way U.S. jurisdictions plan and respond.

A.18 Operational Area (OA): An intermediate level of the state emergency services organization, consisting of SMC and all political subdivisions within the county area. In a state of emergency, the OA shall serve as a link in the system of communications and coordination between the political subdivisions comprising the OA and the Regional Emergency Operations Center (REOC) or State Operations Center (SOC). The SMC OA mirrors the County’s geographic boundaries.

A.19 Preparedness: Actions that involve a combination of planning, resources, training, as well as exercising and organizing to build, sustain, and improve operational capabilities. Preparedness is the process of identifying the personnel, training, and equipment needed for a wide range of potential incidents, and developing jurisdiction-specific plans for delivering capabilities when needed for an incident.

A.20 Recovery: The development, coordination, and execution of service- and site-restoration plans; the reconstitution of government operations and services; individual, private-sector, nongovernmental and public-assistance programs to provide housing and to promote restoration; long-term care and treatment of affected persons; additional measures for social, political, environmental and economic restoration; evaluation of the incident to identify lessons learned; and post-incident reporting and development of initiatives to mitigate the effects of future incident.

A.21 Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Under the NIMS, resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or an EOC.

A.22 Response: Immediate actions to save and sustain lives, protect property and the environment, and meet basic human needs. Response also includes the execution of plans and actions to support short-term recovery.

September 19, 2024 15
A.23 Standardized Emergency Management System (SEMS): The cornerstone of California’s emergency response system and the fundamental structure for the response phase of emergency management. SEMS is required by the California Emergency Services Act (ESA) for managing multiagency and multijurisdictional responses to emergencies in California. The system unifies all elements of California’s emergency management community into a single integrated system and standardizes key elements. SEMS incorporates the use of the ICS, California Disaster and Civil Defense Master Mutual Aid Agreement (MMAA), the OA concept, and multiagency or inter-agency coordination. State agencies and local governments are required to use SEMS to be eligible for any reimbursement of response-related costs under the state’s disaster assistance program.

Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 18, 2024
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD

NOTICE OF COMPLETION FOR THE HOLBROOK-PALMER

PARK ACCESS AND CIRCULATION IMPROVEMENTS
PROJECT, PROJECT NUMBER 56083

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Holbrook-Palmer Park Access and Circulation Improvements Project, Number 56083.

BACKGROUND
The Council awarded a construction contract on June 21, 2023, to Suarez & Munoz Construction, Inc., of Hayward for $1,325,797 and authorized change orders up to $130,000, for a total amount of $1,455,797. This project consisted of the following improvements:
• Removal of existing hardscaping.
• Installation of new pedestrian paths consisting of various materials including decomposed granite and decorative interlocking pavers. New concrete sidewalks connect the park interior to Watkins Avenue.
• ADA ramps along Watkins Avenue at the entrance and exit and at the new pedestrian crossings in the park.
• New planting and associated irrigation.
• Ornamental fence at the entrance and exit to the park to provide a safety railing for the new walkways that are adjacent to the channel along Watkins Avenue. • Picnic area improvements and a more direct pathway connection to the new picnic area. • Installation of pedestrian friendly raised crossings. • Installation of signs acknowledging the funding partnerships for the project (State of California and County of Santa Clara).

HPP Access and Circulation Project
DECEMBER 18, 2024

The FY 2023-24 Capital Improvement Program (CIP) budget included a carryforward of $350,000 from the 2022-23 CIP for repairs to the Holbrook-Palmer Park parking lot. At its November 15, 2023, meeting, the City Council reallocated these funds to the HPP Access and Circulation Project and increased change order authority to address deficiencies in the parking lot and driveways, for a total construction budget of $1,805,797.

Work under the contract has been completed.

ANALYSIS
The original contract price was $1,325,797. During construction, there were several issues that were discovered and additional scope requests by the Town that led to 28 change orders, including credits, that were executed to complete the project. A summary of major change orders are as follows:
• Fence Color Change
• Dry Well Installation
• Additional Catch Basins, Drain Line Modifications, and Drain Line Repairs • Adjustment of drainage inlet and repair of storm drain line in Main House parking lot and drainage repairs associated with the drain line from the North Meadow parking lot • Electrical Conduits for Future EV Charging Stations
• Entry and Exit Drive Paving
• Repair and Seal Coating of the main access drive from the entry/exit drives to the rear parking lot
• Repair, Crack Seal, Seal Coating and restriping of the North Meadow, Main House and Rear Parking lots

1. Original Contract $1,325,797

2. Contract Change Orders after adjustments $423,309
Total $1,749,106

FISCAL IMPACT
The total allocated construction budget including parking lot repairs was $1,805,797, funded through the Capital Improvement Fund and by grants from:
• State of California Department of Parks and Recreation, Proposition 68 Per Capita Grant - $182,376
• Santa Clara County (Stanford Mitigation Fund) - $300,000 The final cost of the construction contract was $1,749,106.

GOAL ALIGNMENT

HPP Access and Circulation Project
DECEMBER 18, 2024

This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Notice of Completion

RECORD REQUESTED BY:

TOWN OF ATHERTON_____________
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE ___________
ATHERTON, CALIFORNIA 94027____
___________________________________________________________________________ No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION

HOLBROOK-PALMER PARK ACCESS AND CIRCULATION IMPROVEMENTS PROJECT NO. 56083

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 18th day of December, 2024 did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to Suarez and Muñoz, Inc. on the 21st day of June, 2023, said contract being executed on the 12th day of July, 2024.

That said work and improvements were accepted as completed on the 31st day of October 2024 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town, adopted on the 18th day of December, 2024, and that the name of the surety on the Contractor’s bond for performance, labor and materials on said project is The Ohio Casualty Insurance Company, 1340 Treat Blvd. Suite 400 Walnut Creek, CA 94597.

That said work and improvements consist of renovations to Holbrook-Palmer Park, including demolition, clear and grub, earthwork, grading, site drainage, AC pathway, decomposed granite pathway, fencing, entry improvements, paver plaza, site signage, site furnishing, raised crosswalk, ADA ramp, irrigation, landscaping, and road improvements with a 1-year guarantee per Town of Atherton Standard specifications and special provisions.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ______________________ ATTEST: ________________________ Robert Ovadia, City Engineer Anthony Suber, City Clerk
______________________ _______________________
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ ______________Atherton, CA___________________
(Date and Place) (Signature) Robert Ovadia, City Engineer

TOWN OF ATHERTON

CERTIFICATE OF COMPLETION
PROJECT NAME: HOLBROOK-PALMER PARK ACCESS AND

CIRCULATION IMPROVEMENTS PROJECT
PROJECT NUMBER: 56083
LOCATION: 150 WATKINS AVE., ATHERTON, CA, 94027
NOTICE IS HEREBY GIVEN:

1. That on October 31, 2024, the Public Works project known as HOLBROOK-PALMER PARK ACCESS AND CIRCULATION IMPROVEMENTS PROJECT, Project Number 56083 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is:

Town of Atherton
80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

Suarez and Muñoz Construction, Inc.
2490 American Ave
Hayward, CA 94545

4. That the name and address of the Contractor’s surety is:

The Ohio Casualty Insurance Company
1340 Treat Blvd. Suite 400
Walnut Creek, CA 94597

5. That the project is described as:

This improvement consists of renovations to Holbrook-Palmer Park, including demolition, clear and grub, earthwork, grading, site drainage, AC pathway, decomposed granite pathway, fencing, entry improvements, paver plaza, site signage, site furnishing, raised crosswalk, ADA ramp, irrigation, landscaping, and road improvements with a 1-year guarantee per Town of Atherton Standard specifications and special provisions.

BY: _________________________ _______________________
Robert Ovadia, P.E. Date
City Engineer
ATTEST: ____________________________ _______________________ Anthony Suber Date
City Clerk

Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 18, 2024
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2024 SLURRY SEAL
PROJECT, PROJECT NUMBER 56091

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Slurry Seal Project, Project Number 56091.

BACKGROUND
The Council awarded a construction contract on May 15, 2024, to American Asphalt Repairs & Resurfacing Co., Inc. for $361,989.75 and authorize change orders up to $35,000 for a total amount of $396,989.75. This project consisted of placing Type II micro-surfacing per on the listed streets, which included notifications, traffic control, prep work, micro-surface seal installation, compaction, sweeping, re-striping and installation of pavement markings per Town standard specifications and special provisions. The refresh of Class III bikeway pavement markings throughout the Town, approved in the FY 2022-23 Capital Improvement Program, was also included in the project scope.

Slurry seal locations are listed below and shown on the attached map:
#1 – Valley Road – cul-de-sac (Valley Road to end)
#2 – Walsh Road – cul-de-sac (Valley Road to end)
#3 – Alta Vista Drive (Fletcher Drive to Ridgeview Drive) #4 – Southerland Dive – cul-de-sac (Sutherland Drive to end) #5 – Ridgeview Drive (Atherton Avenue to Fletcher Drive) #6 – Bergesen Court – cul-de-sac
#7 – Inglewood Lane – cul-de-sac *
#8 – Macbain Avenue – cul-de-sac *
#9 – Victoria Drive – cul-de-sac

2024 Slurry Seal
DECEMBER 18, 2024

#10 – Moulton Drive – cul-de-sac
#11 – Fair Oaks Lane (Middlefield Road to Caltrain right-of-way) #12 – Virginia Lane – cul-de-sac
#13 – Palmer Lane (Middlefield Road to Town limits)
#14 – Parkwood Drive – cul-de-sac
#15 – Wisteria Way – cul-de-sac
* Denotes streets where work was deleted or modified (see change orders below) Work under the contract has been completed.

ANALYSIS
The original contract price was $361,989.70. There were four (4) contract change orders associated with the project totaling ($12,846.85), bringing the total project total to $349,142.90. The contract change orders are summarized as follows:
• Delete slurry seal of Macbain Avenue - West Bay Sanitary District advised of scheduled sewer replacement on Macbain Avenue. Work was deleted to avoid conflict and minimize disruption to residents.
• Delete slurry seal in front of 92 Inglewood Lane - property owner was performing construction and has accepted responsibility of repair the pavement after construction is completed.
• Add crack sealing on Lowery Drive (large cracks in roadway). • Fabricate custom Sharrow stencils for Middlefield Road.

1. Original Contract $361,989.75

2. Delete slurry on Macbain Avenue ($18,147.03)

3. Delete slurry at 92 Inglewood Lane ($4,755.72)

4. Add crack sealing at Lowery Drive $9,620.90

5. Fabricate Custom Stencil for Sharrows on Middlefield Road $435.00 Total $349,142.90

FISCAL IMPACT
Measure A and Capital Improvement Program Funds were budgeted for this project in FY 2022-

23. GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned

2024 Slurry Seal
DECEMBER 18, 2024

POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Location Maps

2. Notice of Completion

RECORD REQUESTED BY:

TOWN OF ATHERTON_____________
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE _____________

ATHERTON, CALIFORNIA 94027____
___________________________________________________________________________ No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION
2024 SLURRY SEAL PROJECT
PROJECT NO. 56091

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 21st day of November, 2024 did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to American Asphalt Repairs & Resurfacing Co., Inc. on the 16th day of May, 2024, said contract being executed on the 7th day of June, 2042.

That said work and improvements were accepted as completed on the 21st day of November 2024 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town and that the name of the surety on the Contractor’s bond for performance, labor and materials on said project is Everest National Insurance Company, 100 Everest Way, Warren Corporate Center, Warren, NJ 07059
That said work and improvements consists of placing Type II micro-surfacing on the select streets, which includes notifications, traffic control, prep work, micro-surface seal installation, compaction, sweeping, re-striping, pavement markings, and sharrows per Town standard specifications and special provisions. Work under the contract has been completed.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ______________________ ATTEST: ________________________ Robert Ovadia, City Engineer Anthony Suber, City Clerk
______________________ _______________________
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ ______________Atherton, CA___________________
(Date and Place) (Signature) Robert Ovadia, City Engineer

TOWN OF ATHERTON

CERTIFICATE OF COMPLETION
PROJECT NAME: 2024 SLURRY SEAL PROJECT
PROJECT NUMBER: 56091
LOCATION: VARIOUS STREETS
NOTICE IS HEREBY GIVEN:

1. That on November 21, 2024, the Public Works project known as 2022 SLURRY SEAL PROJECT, Project Number 56101 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is:

Town of Atherton
80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

American Asphalt Repairs & Resurfacing Co., Inc.
24200 Clawiter Road
Hayward CA, 94545

4. That the name and address of the Contractor’s surety is:

Everest National Insurance Company
100 Everest Way, Warren Corporate Center
Warren, NJ 07059

5. That the project is described as:

This project consists of placing Type II micro-surfacing on the listed streets, which includes notifications, traffic control, preparation work, slurry, rolling, sweeping, and re-striping/pavement markings (as needed) per Town standard specifications and special provisions.

BY: _________________________ _______________________
Robert Ovadia, P.E. Date
City Engineer
ATTEST: ____________________________ _______________________ Anthony Suber Date
City Clerk

CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
DATE: DECEMBER 18, 2024
SUBJECT: FIRST READING OF ELECTRIC READINESS ORDINANCE
(REACH CODE) TO AMEND SECTION 15.19.030 OF THE

ATHERTON MUNICIPAL CODE
CEQA: Adoption of the Ordinance is not subject environmental review under the California Environmental Quality Act (CEQA) in that it is categorically exempt under the CEQA Guidelines, Section 15308, Actions by Regulatory Agencies to Protect the Environment.

RECOMMENDATION
Staff recommends that the City Council introduce for 1st Reading and Waive Future Reading of an ordinance that would amend Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electric-ready requirements for new construction and major alterations.

BACKGROUND
The Town adopted the 2022 California Green Building Standards Code (CALGreen), as outlined in Chapter 15.19 of the Atherton Municipal Code, which regulates construction practices to improve public health, safety, and general welfare by promoting sustainable building practices.

The current code integrates environmentally responsible standards, including energy efficiency measures, and applies to all new residential buildings and major alterations within the Town.

The City Council expressed support for local amendments that promote electric readiness in new homes and renovations, ensuring readiness for future electrification. This aligns with State and regional goals to reduce reliance on natural gas and transition to all-electric buildings, as outlined in the Town’s Climate Action Plan. The proposed ordinance builds on these objectives by clarifying electric readiness requirements and expanding coverage to include new appliances and infrastructure.

During the October 30, 2024, Study Session, the City Council reviewed proposed updates to the Reach Code, focusing on electric readiness requirements for new construction and major alterations. Staff made several key revisions to the draft ordinance following the City Council's discussion. The ordinance was updated to:

1. Clarify electric readiness requirements for new construction and major alterations, ensuring alignment with the upcoming 2025 California Codes.

2. Include electric readiness for new construction pool/spa installations, outdoor cooking, and indoor/outdoor fireplaces, with specific infrastructure requirements such as conduit-only installation for fireplaces, beyond what is required in the upcoming 2025 California Building Codes.

3. Address panel and service upgrade requirements.

4. Include circuit and physical space specifications for kitchen, laundry room, and utility room alterations, including modifying the trigger from any renovation involving these spaces, to being any alteration to the branch circuit wiring serving these appliances.

These revisions aim to make the implementation of the ordinance more economical, manageable for property owners, and in line with energy resilience goals, while ensuring clear and practical compliance guidelines.

ANALYSIS
Staff developed the proposed ordinance in response to Council direction on establishing electric readiness standards. The ordinance is modeled on the Electric Readiness Model Reach Code, created in collaboration with Peninsula Clean Energy (PCE) and Silicon Valley Clean Energy (SVCE). Its primary goal is to ensure that new residential construction and major alterations are equipped with the necessary electrical infrastructure to support future electric appliances, including heat pumps, electric water heaters, electric cooktops, and electric clothes dryers.

However, the ordinance was refined to address the Council’s direction.

As revised, the ordinance incorporates best practices that are both practical and supportive of the Town's goal to meet Statewide electrification mandates. It emphasizes cost efficiency by encouraging electrical readiness at key trigger points, which is significantly less expensive than future retrofitting costs. This approach avoids the need for immediate appliance replacements, reducing potential disruptions and providing homeowners with more flexibility. By preparing for electrification, homeowners can make informed choices at the time of appliance replacement without requiring additional infrastructure upgrades.

No specific dollar threshold for renovations triggering electric readiness requirements is included in the proposed ordinance. Instead, the focus is on key points during construction and major alterations where electrical readiness is most economical to implement. This strategy ensures that infrastructure is installed early, minimizing the need for costly retrofits in the future.

Attachment 2 outlines requirements for new construction and major alterations to ensure electric readiness. It specifies that new single-family and multi-family dwellings must include infrastructure capable of supporting future electric systems, such as heat pump space heaters and electric equivalents for gas-powered appliances like pool heaters, saunas, fireplaces, outdoor cooking, and heating systems. These provisions include dedicated outlets, conduit, reserved breaker space in electrical panels, and labeling for future electric appliances. By incorporating these updates, the ordinance minimizes retrofitting costs, ensures compliance with future electrification mandates, and makes upgrades both feasible and economical for homeowners.

Table 1 below lists the requirements for electrification under new construction.

Table 1: Electric Readiness Requirements for New Construction Project Type Construction Scenario Requirement
Heat Pump Space
Heater
Gas furnace installation
Construction drawings must include a
designated exterior location with proper
drainage to accommodate a future heat pump
compressor unit, in alignment with pending
2025 Energy Code.

Electric Readiness
for Gas Appliances
Installation of pool/spa
heaters, saunas, fireplaces,
and outdoor cooking.

Include conduit, physical space,
receptacle/junction box, and reserved circuit
breakers for future electric equipment
equivalents, and physical space for appliances
not covered by the pending 2025 Energy Code.

For alterations and renovations that are already pulling a permit, the draft ordinance specifies minor additional requirements for electrical panel and service upgrades, kitchen and laundry room modifications, and utility room alterations. These provisions ensure that electrical systems are prepared for future electrification without unnecessary upgrades, while offering flexibility for homeowners. Additionally, the ordinance introduces clear definitions for utility rooms and clarifies the requirements for electric readiness in areas such as kitchen and utility room alterations, as well as alterations that require electrical permits.

Table 2 summarizes the electric readiness requirements for major alterations, including necessary upgrades to electrical panels, dedicated circuits for appliances, and space allocation for future electric systems. These requirements ensure that alterations accommodate future electrification, reducing the need for costly retrofits.

Table 2: Electric Readiness Requirements for Major Alterations Project Type Construction Scenario Requirement
Electrical Panel &
Service Upgrades
Major alteration requiring
an upgrade to the electrical
panel and/or utility service.

Ensure that the upgraded electrical panel and/or
utility service provide sufficient capacity to
supply full-rated amperage for all electric
appliances, determined in accordance with the
California Electric Code (CEC).

Kitchen Alterations
Kitchen remodel where the
circuit serving the gas range
or gas wall-mounted oven is
being moved or upgraded.

Install a dedicated 125-volt, 20-amp electrical
outlet within 3 feet of the appliance, connected
to a 120/240-volt, 3-wire circuit rated for 50
amps. Label any unused wires as "spare" and
ensure they’re safely isolated. Also, reserve
space in the electrical panel for a future circuit
breaker, labeled "Future Use."
Clothes Dryer
Alterations
Laundry room remodel
where the circuit serving
the gas clothes dryer is
being moved or altered.

Install a dedicated 125-volt, 20-amp electrical
outlet within 3 feet of the dryer, connected to a
120/240-volt, 3-wire circuit rated for 30 amps.

Label the unused wires as "spare" and make
sure they're safely isolated. Also, reserve space
in the electrical panel for a future circuit
breaker, labeled "Future Use."
Utility Room
Alterations
Altering rooms that are
dedicated to storing water
or space heating systems.

Provide space and electrical components (e.g.,
dedicated outlets, reserved breaker space) for
future electric appliances, such as heat pump
water heaters or space heaters, including
provisions for natural drainage where
applicable.

Exception: If making space for a heat pump
water heater requires moving walls or partitions
outside of the alteration’s scope, the electric
readiness components are not required.

Staff presented the proposed revisions to the Builder’s Roundtable on Monday, December 2, 2024. The group emphasized the need for clear requirements, particularly for alterations, renovations, and their exceptions. They suggested clarifying that Section 4.106.5.1.2 (e) does not apply to water heaters and refining Section 4.106.5.2 Exception 1 to state: '...to the extent allowable under the existing proposed electrical capacity.' These suggestions and concerns have been incorporated into the ordinance as revised to improve clarity and address feasibility.

Additionally, they expressed concerns about cost-effectiveness, noting that the requirements could become expensive.

Council’s feedback is requested on the proposed revisions to finalize the ordinance for second reading and adoption at a future public hearing.

CONCLUSION
The proposed ordinance amendments, centered around electric readiness, provide a practical approach to prepare new construction and major alterations for future electrification, in line with evolving state and regional decarbonization policies. By addressing infrastructure needs at the earliest and most cost-effective stages, the Town positions itself to meet upcoming mandates while minimizing long-term retrofit costs for homeowners. The inclusion of additional electric-ready requirements for outdoor gas appliances aligns with the Town’s broader sustainability and public health goals.

These measures will help ensure that Atherton is well-prepared for the state’s transition to cleaner, all-electric buildings, offering flexibility for residents and developers while promoting healthier, more energy-efficient homes.

FISCAL IMPACT
The adoption of the Reach Code Ordinance will have minimal fiscal and resource impacts on the Town. Costs associated with implementing the new ordinance will include staff training, the development of updated informational materials, and public outreach efforts to inform residents and developers of the new requirements. These expenses are expected to be modest and can be absorbed within the Town’s existing budget allocations. No additional funding or resources are anticipated to be necessary for the successful implementation of the ordinance.

GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
 Goal D – Enhance Environmental Sustainability
 Goal F – Be Forward-Thinking, Well-Managed and Well-Planned

POLICY FOCUS
The ordinance aims to ensure that new construction and major alterations are prepared for future electrification, minimizing retrofit costs for homeowners and supporting the Town’s sustainability and public health goals. The Council’s feedback and direction is needed regarding the proposed electric readiness standards, which will align with state and regional electrification efforts. A second reading will be scheduled in early 2025, at which time the Council will vote on the ordinance.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically.

ATTACHMENTS

1. Existing Ch. 15.19 Green Building Code of the Atherton Municipal Code

2. Proposed Ordinance Language to Revise Section 15.19.030

ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON REPEALING AND RE-ENACTING SECTION 15.19.030 OF THE ATHERTON

MUNICIPAL CODE
WHEREAS, the Town of Atherton ("Town") has adopted the 2022 California Green Building Code, and
WHEREAS, the ruling in California Restaurant Association v. City of Berkeley limits how the Town can regulate fuel sources in new buildings; and WHEREAS, the Town now wishes to revise Section 15.19.030 of the Atherton Municipal Code to be consistent with legal requirements imposed by the City of Berkeley decision; The City Council of the Town of Atherton does hereby ordain as follows:

Section 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to repeal and re-enact Section 15.19.030, related to the Town's Green Building Code to make it consistent with federal law as clarified in the City of Berkeley decision.

Section 2. REPEAL AND REENACTMENT OF ATHERTON MUNICIPAL CODE SECTION 15.19.030
Section 15.19.030 is hereby repealed and re-enacted to read as follows:

Part 11 – California Green Building Code (CALGreen)
CHAPTER 2 DEFINITIONS
ADDITION. An extension or increase in floor area of an existing building or structure.

ALL-ELECTRIC BUILDING. A building that contains no combustion equipment or plumbing for combustion equipment serving space heating (including fireplaces), water heating (including pools and spas), cooking appliances (including barbeques), and clothes drying, within the building or building property lines, and instead uses electric heating appliances for service.

ALTERATION OR ALTER. Any construction or renovation to an existing structure other than repair for the purpose of maintenance or addition.

COMBUSTION EQUIPMENT. Any equipment or appliance used for space heating, water heating, cooking, clothes drying and/or lighting that uses fuel gas.

ELECTRIC HEATING APPLIANCE. A device that produces heat energy to create a warm environment by the application of electric power to resistance elements, refrigerant compressors, or dissimilar material junctions, as defined in the California Mechanical Code.

FUEL GAS. A gas that is natural or manufactured, including liquefied petroleum, or a mixture thereof.

NEWLY CONSTRUCTED (or NEW CONSTRUCTION). A newly constructed building (or new construction) does not include additions, alterations, or repairs.

CHAPTER 4 – RESIDENTIAL MANDATORY MEASURES
Division 4.1 PLANNING AND DESIGN
SECTION 4.106

SITE DEVELOPMENT

4.106.5 Readiness to become all-electric buildings. New construction buildings shall comply with Section 4.106.5.1 or 4.106.5.2 so that they are ready to accommodate installation of electric heating appliances.

4.106.5.1. New construction. All newly constructed buildings and Accessory Dwelling Units, Guest Houses and Pool Houses shall be ready to become all-electric buildings.

Tenant improvements shall not be considered new construction. The final determination whether a project meets the definition of substantial reconstruction/alteration shall be made by the local enforcing agency.

Exceptions:

1. Residential Buildings may contain non-electric indoor and outdoor cooking appliances, fireplaces, and outdoor firepits.

2. [repealed]

3. Emergency Generators may utilize fuel gas.
[repealed]4.106.5.2 Requirements for combustion equipment.

Where combustion equipment is allowed under Sections 4.106.5 or 4.106.5.1, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electrical heating appliance in the following ways, as certified by a registered design professional or licensed electrical contractor:

1. Branch circuit wiring, electrically isolated and designed to serve all electrical heating appliances in accordance with manufacturer requirements and the California Electrical

Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions. Appropriately sized conduit may be installed in lieu of conductors; and

2. Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and

3. Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (i.e., “Reserved for Future Electric Range”), and positioned on the opposite end of the panel supply conductor connection; and

4. Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electrical heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electric Code; and

5. Physical space for future electrical heating appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electrical heating appliances may overlap with non-structural partitions and with the location of currently designed combustion equipment.

CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES
Division 5.1 PLANNING AND DESIGN
SECTION 5.106 - SITE DEVELOPMENT

5.106.13 Readiness to become all-electric buildings. New construction buildings shall comply with Section 5.106.13.1 or 5.106.13.2 so that they are ready to facilitate future electrification.

5.106.13.1. New construction. All newly constructed nonresidential buildings shall be ready to become all-electric buildings.

Tenant improvements shall not be considered new construction. The final determination whether a project meets the definition of substantial reconstruction/alteration shall be made by the local enforcing agency.

Exceptions:

1. Nonresidential buildings containing kitchens located in a place of public accommodation, as defined in the California Building Code Chapter 2, may install commercial food heatprocessing equipment served by fuel gas.

The applicant shall comply with Section 5.106.13.2.

2. [repealed]

5.106.13.2. Requirements for combustion equipment.

Where combustion equipment is allowed under Sections 5.106.13 or 5.106.13.1, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electrical heating appliance in the following ways, as certified by a registered design professional or licensed electrical contractor:

1. Branch circuit wiring, electrically isolated and designed to serve all electrical heating appliances in accordance with manufacturer requirements and the California Electrical Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions. Appropriately sized conduit may be installed in lieu of conductors; and

2. Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and

3. Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (i.e., “Reserved for Future Electric Range”), and positioned on the opposite end of the panel supply conductor connection; and

4. Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electrical heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electric Code; and

5. Physical space for future electrical heating appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electrical heating appliances may overlap with non-structural partitions and with the location of currently designed combustion equipment.

ATTACHMENT 2
Ordinance No. 66X Page 1 of 9
December ___, 2024
ORDINANCE NO. 66X

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING CHAPTER 15.19 OF THE ATHERTON MUNICIPAL CODE
WHEREAS, the City Council has adopted the California Green Building Standards in November 2022 amending Chapter 15.19 of the Atherton Municipal Code; and WHEREAS, on February 26, 2024, City Council Study Session where staff recommended amending Ordinance 656 removing electrification requirements from Chapter

15.19; and
WHEREAS, the Town wishes to reduce fossil fuel use in residential and commercial new construction; and
WHEREAS, the Town reserves the authority to regulate building code within Town limits to provide for the welfare of its residents by reducing fossil fuel usage; and

NOW THEREFORE, THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES ORDAIN AS FOLLOWS:

SECTION 1. PURPOSE AND AUTHORITY
The purpose of this amendment is to prepare Town for Statewide electrification mandates. The proposed amendments extend electric readiness requirements to major alterations and renovations of existing buildings.

SECTION 2. AMEND THE ATHERTON MUNICIPAL CODE CHAPTER 15.19 Chapter 15.19 is hereby amended to read as follows:

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Chapter 15.19 GREEN BUILDING CODE
The California Green Building Standards Code, 2022 Edition, Title 24, Part 11 of the California Code of Regulations, as adopted and amended by the State of California, hereinafter called "Green Building Code," is adopted as the rules, regulations and standards within this City as to all matters therein except as hereinafter modified or amended.

15.19.030 Electric Readiness Model Reach Code
CHAPTER 2 DEFINITIONS
Green Building Code Section 202 is amended to read as follows:

ADDITION. An extension or increase in floor area of an existing building or structure.

ALL-ELECTRIC BUILDING. A building that contains no combustion equipment or plumbing for combustion equipment serving space heating (including fireplaces), water heating (including pools and spas), cooking appliances (including barbeques), and clothes drying, within the building or building property lines, and instead uses electric heating appliances for service.

ALTERATION OR ALTER. Any construction or renovation to an existing structure other than repair for the purpose of maintenance or addition.

COMBUSTION EQUIPMENT. Any equipment or appliance used for space heating, water heating, cooking, clothes drying and/or lighting that uses fuel gas.

ELECTRIC HEATING APPLIANCE. A device that produces heat energy to create a warm environment by the application of electric power to resistance elements, refrigerant compressors, or dissimilar material junctions, as defined in the California Mechanical Code.

FUEL GAS. A gas that is natural or manufactured, including liquefied petroleum, or a mixture thereof.

NEWLY CONSTRUCTED (or NEW CONSTRUCTION). A newly constructed building (or new construction) does not include additions, alterations, or repairs.

UTILITY ROOM. A nonhabitable room or building which contains only HVAC, water heating utilities, or electrical controls and equipment; and which is not a bathroom, closet, garage, or laundry room.

CHAPTER 3 GREEN BUILDING
SECTION 301 - General
Green Building Code Section 301.1.1 is amended to read as follows:
301.1.1 Additions and alterations.
[HCD] The mandatory provisions of Chapter 4 shall be applied to additions or alterations of existing residential buildings where the addition or alterations increases the building’s

Draft Electric Readiness Ordinance (Reach Code) – December 2024 Draft 12/12/2024
Ordinance No. 66X Page 3 of 9
December___, 2024
conditioned area, volume or size. The requirements shall apply only to and/or within the specific area of the addition and alteration.

The mandatory provisions of Section 4.106.4.2 may apply to additions or alterations of existing parking facilities or the addition of new parking facilities serving existing multifamily buildings.

See Section 4.106.4.3 for application.

NOTE: Repairs including, but not limited to, resurfacing, restriping, and repairing or maintaining existing light fixtures are not considered alterations for the purpose of this section.

CHAPTER 4 - RESIDENTIAL MANDATORY MEASURES
DIVISION 4.1 – Planning and Design
Green Building Code Section 4.106 "Site Development," is amended to include new subsections to read as follows:

SECTION 4.106

SITE DEVELOPMENT

4.106.5 Electric ready residential buildings.

Residential buildings shall comply with Section 4.106.5.1 and Section 4.106.5.2.

4.106.5.1 New single-family and multifamily
New construction residential buildings shall comply with Section 4.106.5.1.1 and Section

4.106.5.1.2.

4.106.5.1.1 Heat pump space heater ready.

Systems using a gas or propane furnace to serve individual dwelling units shall meet the requirements of 150.0(t) of Title 24, Part 6 and, in addition, include a designated exterior location for a future heat pump compressor unit with either a drain or natural drainage for condensate.

4.106.5.1.2 Electric readiness requirements for systems using gas or propane.

Where any pool and spa water heaters, saunas, fireplaces, outdoor cooking, or outdoor heating systems using gas or propane plumbing are installed, the construction drawings shall indicate electrical infrastructure and physical space accommodating the future installation of an electric equivalent of that system that serves the same function in the following ways, as certified by a registered design professional or licensed electrical contractor.

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Ordinance No. 66X Page 4 of 9
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a) Appropriately sized conduit designed to serve a future electric appliance with the same function, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions, in accordance with manufacturer requirements and the California Electrical Code. In lieu of or in addition to conduit, electrically isolated branch circuit wiring may be installed; and
b) Labeling of both ends of the unused conduit or conductors shall be with “For Future Electrical Appliance”; and
c) Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (e.g. “Reserved for Future Electric Fireplace”), and positioned on the opposite end of the panel supply conductor connection; and
d) Connected subpanels, main panels, and busbars, and transformers shall be sized to serve the future electric appliance. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electric Code; and
e) Physical space for future electric appliances, including equipment footprint, shall be depicted on the construction drawings. The footprint necessary for future electric appliances may overlap with the location of currently designed combustion equipment.

Exception 1: Systems complying with the electric readiness requirements of Sections 150.0(n), 150.0(s), 150.0(t) 150.0(u), or 150.0(v) as applicable.

Exception 2: Generator systems used for emergency power generation.

4.106.5.2 Additions and alterations of single-family and multifamily Additions and alterations requiring an electrical permit shall comply with Section 4.106.5.2.1 through 4.106.5.2.5.

Exception: Where upgrades to the existing electrical panel or utility service are not proposed, electrical panel capacity shall not be required to exceed the existing utility electrical service to the building to meet compliance with Section 4.106.5.2. Capacity and overcurrent protection spaces shall be reserved to the extent allowable under the existing electrical panel capacity.

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4.106.5.2.1 Electrical Panel and Utility Service Upgrades Where the electrical panel and service are upgraded, the building electrical panel and service shall be sized to meet the future electric requirements of the electric ready equipment specified in Title 24, Part 6, Sections 150.0(n) and 150.0(s) through 150.0(v). To meet this requirement the building electrical panel and utility service shall have sufficient capacity to supply full rated amperage at each electric ready appliance in accordance with the California Electric Code.

4.106.5.2.2 Kitchen Alterations
Where a branch circuit serving gas or propane range or gas wallmounted oven appliances is altered, comply with the following requirements:

1. Install electrical components in accordance with the California Electrical Code. The electrical components shall include the following:
a. A dedicated 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3 conductor branch circuit rated to 50 amps, within 3 feet from the appliance and accessible to the appliance with no obstructions; and
b. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated; and
c. A reserved single pole circuit breaker space in the electrical panel adjacent to the circuit breaker for the branch circuit in A above and labeled with the words “Future Use”; and

4.106.5.2.3 Clothes Dryer Alterations
Where a branch circuit serving a gas or propane clothes dryer is altered, comply with the following requirements:

1. Install electrical components in accordance with the California Electrical Code. The electrical components shall include the following:
a. A dedicated 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3 conductor branch circuit rated to 30 amps, within 3 feet from the appliance and accessible to the appliance with no obstructions; and
b. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated; and
c. A reserved single pole circuit breaker space in the electrical panel adjacent to the circuit breaker for the branch circuit in A above and labeled with the words “Future Use”; and

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4.106.5.2.4 Utility Room Alterations
Where a utility room is altered, comply with the following requirements:

1. Where the utility room contains a gas or propane water heating appliance, comply with the following requirements:
a. Systems using gas or propane water heaters to serve
individual dwelling units shall designate a space at least 2.5 feet by 2.5 feet wide and 7 feet tall suitable for the future installation of a heat pump water heater (HPWH). All electrical components shall be installed in accordance with the California Electrical Code. The space shall include the following:

1. A dedicated 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3
conductor branch circuit rated to 30 amps, within 3 feet from the water heater and accessible to the water heater with no obstructions; and

2. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated; and

3. A reserved single pole circuit breaker space in the electrical panel adjacent to the circuit breaker for the branch circuit in A above and labeled with the words “Future Use”; and

4. A condensate drain that is no more than 2 inches higher than the base of the installed water heater and allows
natural draining without pump assistance.

2. Where the utility room contains a gas or propane space heating appliance, install electric readiness components per Title 24, Part 6 Section 150.0(t).

Exception 1: Where the designated space specified in Section

4.106.5.2.4 would require relocation of a wall or partition that is not otherwise within the scope of the alteration, the electric readiness components per Section 4.106.5.2.4 are not required.

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CHAPTER 5 – NONRESIDENTIAL MANDATORY MEASURES
Division 5.1 PLANNING AND DESIGN
SECTION 5.106

SITE DEVELOPMENT

5.106.13 All-electric buildings. New construction buildings shall comply with Section

5.106.13.1 or 5.106.13.2 so that they do not use combustion equipment or are ready to facilitate future electrification.

5.106.13.1. New construction. All newly constructed nonresidential buildings shall be allelectric buildings.

Tenant improvements shall not be considered new construction. The final determination whether a project meets the definition of substantial reconstruction/alteration shall be made by the local enforcing agency.

Exceptions:

1. Nonresidential buildings containing kitchens located in a place of public accommodation, as defined in the California Building Code Chapter 2, may apply to the local enforcing agency for a modification to install commercial food heat-processing equipment served by fuel gas.

The local enforcing agency may grant the modification if they find:
a. The need cannot be achieved equivalently with an electric heating appliance; and b. The applicant has installed energy efficient equipment based on Energy Star or California Energy Wise qualifications, as available.

The applicant shall comply with Section 5.106.13.2.

2. If the applicant establishes that there is not an all-electric prescriptive compliance pathway for the building system under the California Building Energy Efficiency Standards, and that the building is not able to achieve the performance compliance standard applicable to the building under the Energy Efficiency Standards using commercially available technology and an approved calculation method, then the local enforcing agency may grant a modification. The applicant shall comply with Section 5.106.13.2

5.106.13.2. Requirements for combustion equipment.

Where combustion equipment is allowed per exceptions under Section 5.106.13.1, the construction drawings shall indicate electrical infrastructure and physical space accommodating

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the future installation of an electrical heating appliance in the following ways, as certified by a registered design professional or licensed electrical contractor:

1. Branch circuit wiring, electrically isolated and designed to serve all electrical heating appliances in accordance with manufacturer requirements and the California Electrical Code, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions.

Appropriately sized conduit may be installed in lieu of conductors; and

2. Labeling of both ends of the unused conductors or conduit shall be with “For Future Electrical Appliance”; and

3. Reserved circuit breakers in the electrical panel for each branch circuit, appropriately labeled (i.e., “Reserved for Future Electric Range”), and positioned on the opposite end of the panel supply conductor connection; and

4. Connected subpanels, panelboards, switchboards, busbars, and transformers shall be sized to serve the future electrical heating appliances. The electrical capacity requirements shall be adjusted for demand factors in accordance with the California Electric Code; and

5. Physical space for future electrical heating appliances, including equipment footprint, and if needed a pathway reserved for routing of ductwork to heat pump evaporator(s), shall be depicted on the construction drawings. The footprint necessary for future electrical heating appliances may overlap with non-structural partitions and with the location of currently designed combustion equipment.

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SECTION 3. SEVERABILITY
If any section, subsection, subdivision, paragraph, clause or phrase in this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections or portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases may be declared invalid or unconstitutional.

SECTION 4. EFFECTIVE DATE
This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Introduced on the ___ day of ____________________, 2024.

Passed and adopted as an ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of __________________, 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________
Mayor Hawkins-Manuelian
ATTEST:
______________________________________
Anthony Suber, City Clerk/Deputy City Manager