DECEMBER | 2024
12 MONTHLY REPORTS
DEPARTMENT AND DIVISION
HALLOWEEN EVENT
3 WORKPLAN QUARTERLY
REPORT
CODE
ENFORCEMENT
Photos from the 2024 REPORT
Halloween Event Summary of November
Code Enforcement Activities
DEPARTMENTAL REPORTS
WORKPLAN QUARTERLY REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports
GENERAL ADMIN REPORT
FINANCE REPORT
PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
03 09
17 18
26 34
10 51
Reports from the Police Department on crime activity, code enforcement, and traffic
42 POLICE DEPARTMENT REPORT
Goal A
Maintain Fiscal
Transparency
focus on a balanced
budget with adequate
reserves; while also
addressing the Town's
long-term liabilities.
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Preserve Small
Town Character &
Quality of Life
focus on the local
community priorities
and mitigate the
impacts of regional
growth.
Goal C
Manage
Circulation &
Improve Safety -
Investments in
Infrastructure
leadership to maintain
mobility and improve
accessibility & safety for
bicycles and pedestrians.
Goal D
Strengthen
Community
Engagement &
Transparency
pursue opportunities for
increased engagement
and outreach.
Goal E
Be ForwardThinking, WellManaged, & WellPlanned
be proactive, anticipate
future needs; increase
and maintain fiscal
transparency.
Goal F
Emergency
Preparedness - Be
Prepared
partner with key
stakeholders and
empower residents to
prepare for major
emergencies.
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 1 of 6 Fiscal Sustainability
Project/Objective Target Completion (If Applicable) Departments Responsible Annual All
Q4
Annual Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
Spring 2025 City Manager's Office/Finance
Q4
FY 2024/25 City Manager's Office/Finance
Q4
City Manager's Office/Finance
Q4
Annual Police Department/Finance/City Manager's Office
Q4
Annual City Manager's Office/Finance
Q4
Communications & Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Finance
Q4
Quality of Life
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing Police Department
Q4
Ongoing City Manager's Office/All
Q4
Cultural Arts (Art in Public Spaces Program) Ongoing City Manager's Office/Public Works Q4
Park Maintenance Ongoing Public Works
Q4
Town Cleanliness & Safety Ongoing Public Works
Q4
Land Use, Planning & Building
Project/Objective Target Completion (If Applicable) Departments Responsible Maintain Fiscal Transparency
Preparing the mid-year Budget Report for February 2025
The City Council has adopted six (6) broad Goal Areas. Each of these Goal Areas have subcategories of projects and/or objectives. The following is an Update Summary of the timeframe and status of the project area and any associated UPDATE for the Quarter. 2024 Workplan Update
4th Quarter Update - December 2024
Consider Reduction in Franchise Fee Revenue (Refuse)
CM/PD review of overtime (November)
Finance Subcommittee finalizing Report/Review – due end of CY 2024 June 2025 the Town will have a Call Option on the COP
November 2024, Council action to reduce Franchise Fee (Jan 1, 2025) to 5%. Proposition 218 process pending to adjust rates for full-cost recovery Goal Area >>>
Adopt a Balanced Budget
GOVInvest is finalizing the FY 24 OPEB Actuarial, due end of November Currently finalizing audit review items for draft report by year end Prepare and Present Annual Audit
Review Long-Term Debt (Borrowing)
Review Unfunded Actuarial Liability (PERS)
Review Post Employment Benefits (OPEB)
Investigate Diversification of Revenues
Management of Overtime
developing Noise Enforcement data table for monthly report & annual report Parking Enforcement
Noise Enforcement
OpenGOV Portal Updates & Stories
Finance Director attended OpenGov Workshop to learn more about production and stories; ETA for new stories and integrations – end of CY 2024. Admin staff will provide support to Finance with this project that will include engagement of Management Analyst and Admin Intern to integrate the “stories” tool.
In partnership with the City Attorney’s Office and Code Enforcement, Admin staff are working to develop an internal process to manage appeals that result in Administrative Hearings.
Burglaries & Crime Prevention
enhanced deployment during holiday season
TBPAC reviewing permit and hourly parking near Town Center @ December meeting Code Enforcement
Directed Enforcement Activities
Drone Program
installed new drone landing garage on top of PD ancillary building K9 Program
completed lighting improvements for the Library Toad sculpture and coordinated pickup of the “Celebration” sculpture for future installation. Staff initiated design and purchase of signage for the new sculpture and is working with the donor on installation requirements.
Staff continues weekly by-hand trash pickup along major corridors and has coordinated with the PD regarding major debris clean-up and illegal dumping. Sandbag stations have been refreshed at the park, channel clearing and patching has been completed at various locations. Sandbags have also been installed at Alameda de las Pulgas & Walsh Road in advance of rains.
Ongoing efforts in the park include maintaining park grounds, improvements to landscaping. Staff replaced the playground restroom ejector pump, cleared Playschool sewer lines, repaired the Playschool HVAC, replaced a seat swing at the playground and replenished engineered wood fiber and sand at the playground.
Goal Area >>> Preserve Small Town Character & Quality of Life Access Improvements / Town Services
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 2 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Spring 2025 Planning
Q4
Annual Planning/Building
Q4
Ongoing Planning
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Spring 2025 Planning/Police Department/Public Works
Q4
Ongoing Planning/Building/City Manager's Office
Q4
Ongoing Planning
Q4
Ongoing Planning
Q4
ADU Online Portal / Plans Jan-25 Planning/Building/City Manager's Office Q4
Code Updates Jun-25 Planning/Building
Q4
Process Improvements Ongoing Finance
Q4
Public Infrastructure Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
Q4
Ongoing Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Dec-24 Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
Spring 2025 City Manager's Office/Public Works
Q4
City Hall Solar Project December 2024 & Spring 2025 Public Works Q4
Generator Backup Update Feb-25 Public Works
Q4
AT&T Facilities @ Town Hall Jan-25 Public Works
Q4
Master Plans and Plan Projects
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Public Works
6th Cycle Housing Element
submitted to HCD in October; anticipate feedback in December 2024 Public Workshops and Engagement
ADU Program - Tracking & Registry
hosted Fall ADU Mixer in November
Zoning Enforcement
working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards SB9 Program & Tracking
Developing SB9 Public Workshop for January 2025
Staff is working with HIP Housing to manage a database of active Atherton rentals. Staff is also working to develop a database of home seekers and home providers that could be used internally.
Safety Element
ADU Resource Center online at County, Town is a participant; local online portal will include pre-approved plans that are site-agnostic. Assisting with Building and Planning to develop Town web pages with access to relevant information and resources.
Multi-Family Project Planning
PFS Multi-Family Solutions
developing pre-construction meeting format and requirements for January 2025 Goal Area >>> Manage Circulation & Improve Safety - Investments in the Future reviewing ADU Ordinance for necessary cleanup due to State law changes; reviewing Mills Act code for revisions; reviewing HTO for changes related to redwood trees (Planning Commission) and appeal processing; reviewing CEC and CalGreen for 2025 Code Updates (prescriptive measures for solar pool heating, heat pump requirements, high performance windows/walls, spacer and water heating requirements, HVAC performance, and AC replacements; for Multifamily – improving mandatory requirements for insulation, fenestration, water piping insulation, and electric readiness requirements + EV charging and bicycle parking requirements. staff is working to replace the inside components of several lobby lights in the Town Center due to their failure.
ADA Transition Planning
Facilities
West Coast Arborists (WCA) is trimming 170+ Town-maintained trees throughout the Town on medians and rights of way. This includes trees along Middlefield, Lindenwood medians, Town Center and the Park. Several trees were removed and slated for replacement. Caltrain contractor has initiated installation of mitigation trees in the Town Center and along Middlefield Road.
Tree Canopy
ECR Landscape Enhancements
contractor onsite to begin work on sign repair. ETA December 2024. Letter replacement has extended lead time.
Town Center Sign Repair
Contractor is working to complete the project for turnover to the Town. Outstanding items include completion of remaining electrical work, ADA pushbutton installation and door operation, addressing paint cracks and other minor issues. Turnover is anticipated by early December, weather permitting. staff is coordinating an agreement with Caltrain regarding the installation and maintenance of new trees along ECR. Staff is working with Brightview to identify solutions for landscape irrigation in preparation of the installation of trees provided/funded by Caltrain.
Train Station Renovation Project
staff is working with PCE Grant to secure bids for EV stations @ Park and PD Parking area. Admin Management Analyst is working collaboratively with PW to hand-off EV stations at the park to PW Management Analyst.
Staff is investigating ventilation solutions for the station building; heat in the space has resulted in peeling laminate; anticipated turnover from the contractor is early December, weather permitting.
Train Station Museum Project
EV Charging Stations
AT&T is finalizing the below-grade vault in the Town Center Parking Lot; once complete, AT&T will finalize will pulls and transfer all connections to the portable buildings. After this work completes, AT&T will pull all temporary wires, poles and infrastructure.
PARK - Park Event & Facilities Management Review
contracts finalized with vendor; Permit plan design was initiated with permitting anticipated in December 2024. Work will begin following permit approval with a 6- to 8-week timeline for completion.
Solar project is anticipated to complete in early December 2024, weather permitting. PG&E connectivity and activation is anticipated in February/March 2025.
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 3 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing Public Works
Q4
Oct-25 Public Works
Q4
Fall 2025 Public Works
Q4
Fall 2025 Public Works
Q4
Spring 2025 Public Works
Q4
Otober 2025 Public Works
Q4
Summer 2025 Public Works
Q4
ROADS - Alameda Corridor Project Mar-26 Public Works
Q4
ROADS - El Camino Real Corridor Project Jun-30 Public Works Q4
ROADS - Annual Bridge Inspection Program Annual Public Works Q4
ROADS - Sidewalk Inpsection & Repair Annual Public Works Q4
Bicycle, Pedestrian and Traffic Safety
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Police Department/Public Works
Q4
Jun-25 Police Department/Public Works
Q4
Dec-24 Public Works
Q4
Ongoing Public Works
Q4
Ongoing Police Department/Public Works
Q4
Community Engagement
Project/Objective Target Completion (If Applicable) Departments Responsible Annual City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Monthly City Manager's Office
Q4
Monthly City Manager's Office
Q4
Quarterly City Manager's Office/All
Q4
Monthly City Manager's Office/Public Works
The Park & Recreation Committee reviewed the two alternatives and provided a recommendation to Council. The Council heard the presentation(s) in December and continued the item to the January Regular Meeting for further discussion after providing direction to staff.
No responses to the most recent solicitation for vendor and rental management at the park. Event management is currently staff by a temporary agency that continues to have challenges maintaining consistent staffing. Staff is evaluating options.
PARK - Pickleball Program
design team working on finalizing design for roadway improvements; currently at 60% design, and incorporation of the roundabout at Atherton Avenue as directed by Council; draft design of Roundabout anticipated in the next 2 weeks to be shared 1:1 w/Council and then made avaialble for public inspections pending Council approval of bid documents for public bidding.
Completed 2024 paving projects including spring patching, slurry seal, and overlay projects. Implemented cooperative project with Menlo Park on Valparaiso Avenue (slurry and re-stripe). Input completed projects into the Town’s Pavement Management System. Coordinated 2024 pavement assessments in the field and final report in Winter 2024/25 (PTAP Grant). Initiating street evaluation and selection for 2025 maintenance projects.
ROADS - Pavement Projects
Staff has contracted with M-Group for Project Management. One proposal was received was received for the Project and staff/M-Group are negotiating scope and fee parameters with the consultant. This will return to Council at a future meeting for award.
Discussion on bicycle lane alternatives for Selby Lane scheduled for December TBPSC meeting.
BIKE/PED - Bicycle Lanes on Selby Lane
Initial survey data is complete, and preliminary solutions are being developed. It is anticipated that preliminary solutions will be presented to the Council for discussion at the January Regular Meeting.
will coordinate inspections of Town bridges in Spring 2025.
Reservation system is updated to reflect newly approved hours. Court signage has been updated. Staff is working to update the website in December to reflect current status of the Program.
PARK - Playground
DRAINAGE - Channel Project
Council input received at November Study Session regarding alternatives for additional public engagement.
BIKE/PED - Master Plan Refresh
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. It is anticipated that a preliminary plan (10%) will be reviewed by staff in December 2024.
DRAINAGE - El Camino Real
MCE installed speed humps on Watkins Avenue and is currently working on Storm Preparation Measures. Once complete MCE will shift to installation of speed humps at selected locations on Encinal, Selby and Stockbridge as weather and other activities permit. Maple Avenue speed hump request and discussion of parking concerns will be processed via the TBPSC
Intersection Signalization
signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase staff issued proposal packets for informal bids/pricing; once pricing is finalized, staff will reach out to property owners for work and cost sharing.
Speed Humps
None Planned
Directed Enforcement
Fair Oaks Crosswalk
Project is substantially complete. Staff is working with the contractor to repair damaged curb drain and complete punch list items HAWK Beacon Projects
Committee reviewing draft of survey in December. ETA for final survey January 2025 Town Hall & Issue Workshops
Winter edition Athertonian planning is underway; an outline has been developed and content assignments established.
Goal Area >>> Strengthen Community Engagement & Transparency Senior Task Force
Monthly Matters Newsletter
That's A Wrap Newsletter
Athertonian Newsletter
Writing production for mid-December (pre-Holiday) release Release to follow December Regular Meeting
Task Force made a presentation to City Council in December 2024; based on Council feedback staff will provide identified support to the Task Force. Staff will include events, programs, and updates in Town communication channels
Community Survey
Town Banner Program
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 4 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Q4
Ongoing City Manager's Office/All
Q4
Social Media
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Community Events & Activities
Project/Objective Target Completion (If Applicable) Departments Responsible April - Annual City Manager's Office
Q4
October - Annual Police Department/City Manager's Office Q4
April - Annual Public Works
Q4
December - Annual City Manager's Office
Q4
December - Annual City Manager's Office
Q4
May - Annual Police Department
Q4
April - Annual City Manager's Office
Q4
Spring / Fall - Annual Police Department
Q4
Sumner - Annual City Manager's Office
Q4
Sumner - Annual City Manager's Office
Q4
August - Annual Police Department
Q4
November - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
December - Annual Police Department
Q4
September - Annual Police Department
Q4
Sustainability & Climate Change
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office/Building Department
Q4
Ongoing City Manager's Office
Q4
Town Website
PW replaced various banners and is coordinating with ADMIN on installation of Holiday Banners and Committee banners, once designed Community Partner Engagement
X/Formerly Twitter
Updating website for Senior Resources and various Departmental Updates Website Communications (News Flashes, etd.)
Instagram
NextDoor
Volunteer Arbor Day event is tentatively scheduled for Friday, April 25, 2025. Arborist and PW Maintenance Management will coordinate pre-event excavation of tree wells to facilitate volunteer installation
Holiday Tree Lighting
Earth Day
Halloween Event
Arbor Day
Planning is underway for the April 27, 2025 Earth Day event. Updates have been presented to the EPC and City Council (Nov. 2024). Staff continues progress with reaching out to community groups, schools, and other stakeholders for the event to confirm attendance and participation. Regular updates are provided to the EPC.
Hosted event in October 2024
Annual Volunteer Holiday Party event planned for December 18. Invitations have been sent and the catering vendor (Catered TOO) has been confirmed.
Public Safety Open House
Planning underway for event on Friday, December 13. Vendors have been selected. Santa and helpers have been selected. Outdoor tree is up and decorated on the Deck for the tree lighting and kid’s activity supplies have been ordered.
Volunteer Holiday Party
hosted Fall safety meeting in November 2024
Summer Concerts
Shred-It, Compost, E-Waste & Recycling Event
Vendor engagement has begun for Spring 2025 event - dates TBD Community Safety Meeting
National Night Out
Summer Movie
Coffee with a Cop
hosted Coffee with a Cop in October 2024
Shop with a Cop
ADAPT/RVP Annual Dinner
hosted annual dinner in November 2024
PD planning Annual Toy Drive for early December 2024
Bicycle Rodeo
PD planning Shop with a Cop for December 2024
Annual Toy Drive
Initiating Annual Review of CAP. The CAP Dashboard has been updated with the 2019 GHG Inventory and is available for public engagement online.
Green Building Codes
Goal Area >>> Be Forward Thinjking, Well-Managed & Well-Planned Implementation of Climate Action Plan
Staff has submitted quarterly reports to CalRecycle for compliancy review under the OWR4 Grant that is assisting the Town in meeting its SB 1383 requriements. Free compost continues at the park.
The Reach Code Ordinance amendment is underway and is expected to be presented to Council for 1st Reading in December. The Builder’s Roundtable provided feedback to staff during a recent meeting and subsequent communication.
SB 1383 Compliance
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 5 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Ongoing City Manager's Office
Q4
Mar-25 City Manager's Office
Q4
Annual City Manager's Office
Q4
Ongoing City Manager's Office/Police Department
Q4
Ongoing City Manager's Office
Q4
Town Operations
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office
Q4
Summer - Annual City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Jun-25 City Manager's Office/All
Q4
Ongoing City Manager's Office/All
Q4
Fall 2026 City Manager's Office
Q4
Ongoing City Manager's Office/All
Q4
Ongoing City Manager's Office
Q4
Law Enforcement
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/All
Q4
Ongoing Police Department
Q4
Annual Police Department
Q4
Fire
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing Fire/Police Department
Q4
Ongoing Planning/Police Department/Fire
Q4
Communications
Leaf Blower Rebate/Gas Leaf Blower Ban
The Electric Leaf Blower Rebate Program continues to be a success and well used. For FY 2024/25, there are approximately 50 of 100 rebates remaining.
Staff has confirmed Mademoiselle Colette’s is exempt from the Edible Food Recovery requirements due to their building footprint. Menlo Circus Club and the private schools are monitored and enforced via staff through the County. The Town is engaged with the County and made aware of any violations within our jurisdiction.
Electrify Fleet
REACH Codes & Electric Readiness
Electric readiness code set for 1st Reading to Council in December 2024 Edible Food Recovery Program/Food Generator Monitoring
staff is working to integrate CAP finding into staff reports New EV cars for PD to arrive by end of CY 2025; 2 new hybrid vehicles and 2 all electric vehicles Staff Report Integration
Public Facing Connections (PD, Admin, CD)
Planning and Building have been collaborating on a variety of processes to prevent future issues related to the plan review and approval process. The City Manager’s Office and PD are working to ensure certain community information is shared broadly. PD have been granted access to Vista Social, where they can draft and prepare their own social media content and posts, which would get approved for release by the City Manager’s Office. To date, the City Manager’s Office has exclusively developed content, but with the onboarding of the new MA we anticipate getting more involvement from PD.
Cross-Departmental Collaboration
Document Management (Laserfiche)
Succession Planning
Internship Program
Management Analyst Program
Initial meetings with Department Heads will take place in early January 2025.
IT has been ensuring that multi-factor authentication is implemented Townwide, especially within the Police Department. IT has been penetration and intrusion testing with Cylance. Phishing and other cyber-attack detection software is ongoing.
Open Enrollment Wellness massages will be rolled out in December. These are done twice per year. The Employee Assistance Program will host a “lunch and learn” session in early 2025. There will also be vendors that will provide staff with training public speaking, and meeting facilitation.
Employee Wellness
There are three mid-level analysts within the Town’s structure. One in Admin, one in Public Works and one in PD. The PD analyst will be onboarded in January 2025. Once all three are on board staff will begin a mid-level management program to develop responsibilities, roles, and programs for these mid-level managers within the organization.
Cyber Security
Internship program will launch in early 2025. Flyers will be developed and posted/connected with local schools and colleges.
MOU expires June 2027; negotiations begin Fall 2026
Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.
Labor Negotiations
Goal Area >>> Emergency Preparedness - Be Prepared
Emergency Response
Brown Act refresher scheduled for December 2024; There will be additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members.
IT Infrastructure
Update to the PDs Alarm Monitoring System for IP-capable transceiver scheduled for mid-year budget add of $63k; Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. Infinity would become our maintenance provider, and we would shed CMS. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live preholiday once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain. We had an issue verifying some information with the federal agency that oversees this
City Manager is reviewing the Annual Audit Reports produced in December 2024 Training Reports provided within the Monthly Departmental Reports Annual Program Audits
Departmental Training & Compliance
Evacuation Planning & Studies
Local Responsibility Area (LRA) - Fire Hazard Zone Updates Working with Menlo Fire to update the LRA requirements to bring them in line with State law - Spring 2025
Date and Time Printed: 12/12/24 12:54 PM 2024 Workplan Updates Page 6 of 6 2024 Workplan Update
4th Quarter Update - December 2024
Project/Objective Target Completion (If Applicable) Departments Responsible Ongoing City Manager's Office/Police Department
Q4
Ongoing Police Department
Q4
Disaster Preparedness
Project/Objective Target Completion (If Applicable) Departments Responsible Fall Police Department
Q4
Ongoing Police Department
Q4
Fall Public Works
Q4
Ongoing Police Department
Q4
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Collaborate with ADAPT
Community Education
PD hosted Annual Communications Drill with ADAPT and HAM Radio Operators Disaster Communications
Recent communications tested during Tsunami Warning in early December Host Annual Community Preparedness Drill
Required Training (ICS/NIMS)
PD working on streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Winter Storm Preparedness Activities
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel provide support for the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
The Town has 44 full-time authorized positions. Of that total, 21 are sworn public safety. There are 9 police department staff that are non-sworn. The remaining 13 are local miscellaneous. The Town is currently at 95% staffing. The Police Department has conditional offers extended to a Management Analyst and Sergeant pending completed background examinations. The Public Works Department onboarded Ben Talavera in late November. The City Manager Office extended an offer to Michael Gallagher for the Receptionist position for a start date of January 1, 2025.
Outreach Events & Activities:
City Coucil Reorganization
City Council Reorganization will take place at this evenings meeting. Council will welcome the reappointment of incumbent Councilmembers Elizabeth Lewis and Diana Hawkins-Manuelian to serve on Council and welcome the newly appointed Mayor and Vice Mayor after the selection process is complete.
Halloween 2024
The event was a huge success thanks in large part to the work of staff at the Police Department, City Manager’s Office, Atherton Library and Friends of the Library and Atherton Residents for joining us and donating resources.
City Clerk Monthly Report
December 18, 2024
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Performed new-hire onboarding work for Public Works Management Analyst o Continued work related to the Town Historical Train Museum including cabling and internal camera installation assessment with Verkada
City Clerk Monthly Report
December 18, 2024
o Assisted with Police Department Drone installation that included firmware fixes and data line creation.
o Performed maintenance on Holbrook-Palmer Park cameras experiencing errors. o Performed network changes for Town Hall Solor project and reassigned CDHP to static and created new VLAN.
o Cybersecurity and server routine maintenance including report generation for ESET and Cylance and Performed cyber security status check with vendor. o Performed urgent maintenance to restore RIMS due to an outage at the Police Department.
Emergency Management
The San Mateo Operational Area Emergency Services Council (ESC) approved changes to the Joint Power Agreement (JPA) at their September 2024 meeting, which the Town is a part of. The changes include:
• Standardizing nomenclature.
• Updating agreement language; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the Department of Emergency Management
The Council will be considering the adoption of the updated JPA at the December 18, 2024, meeting.
The Bay Area Urban Area Security Initiative will conduct a tabletop exercise in Redwood City on Tuesday, January 28, 2025. This exercise will focus on the partnership between San Mateo County Community-Based Organizations (CBOs) and local government, and how we can better partner to serve CBO Clients and communities during a Winter Storm emergency scenario. Staff will plan to participate.
ADU Updates
The Town’s Building Department are developing a resource page to provide information on building Accessory Dwelling Units in Town. Those resources include the Association of Bay Area Governments – Second Unit Resource Center. To learn more visit https://secondunitcentersmc.org/.
ADU Mixer Recap – Thursday, November 14, 2024
On Thursday evening, staff hosted an ADU Mixer that drew over 45 attendees, including residents (potential providers), home seekers, and other interested parties. The event featured an overview of ADU development and a brief Q&A session, but the highlight was a presentation from HIP Housing.
A key moment of the evening was the introduction of an Atherton resident who had utilized HIP Housing's services to find a tenant. While the homeowner, a former Parks & Recreation
City Clerk Monthly Report
December 18, 2024
Commission member, shared only brief remarks, his daughter spoke in detail about their positive experience with the HIP process. She emphasized the ease of navigating the program and the reassurance of having a trusted tenant living with her elderly parent—not as a caregiver Sustainability Activities
The current sustainability projects and activities are:
1. Environmental Programs Committee
a. The EPC Chair and Committee Liaison has met with staff to work on 2025 goals planning.
2. Waste Reduction
a. GreenWaste Recovery Franchise Agreement, second amendment was approved in November by Council.
b. Facility Tour Planning for Jan/February
City Clerk Monthly Report
December 18, 2024
Staff is working with GreenWaste to schedule a facility tour for the EPC in early 2025, likely January or February. If any members of the council would like to join, please contact Christabel at [email protected]
d. Compost Pile
The Compost pile continues to be a free and well used product offered at Holbrook Palmer Park and was recently restocked with a 30 foot cubic bin.
e. CalRecycle Reporting| E-Annual Report (EAR)
The EAR was submitted and CalRecycle confirmed there are no follow up questions at this time.
3. Electric Leaf Blower Program
As of November 2024, the Town has given over $12,500 in rebates for an average of $243 per household. There is just over $12,000 remaining for FY24-25 program.
We continue to encourage residents who haven't yet taken advantage of this offer to do so, as the rebates are available on a first-come, first-served basis until the funds are depleted.
Based on some of the residents' feedback, folks are concerned that the battery life of electric leaf blowers won’t keep up with Atherton acre+ lot/s and adds stress and labor onto their landscapers.
4. Refuse & Recycling Subcommittee
Staff met with the standing committee to review and discuss options to offset rate increases, which went to City Council for review and approval in November 2024.
5. Climate Action Plan Dashboard
Staff met with KLA to discuss 2025 goals and objectives to promote the use of the dashboard and discuss ideas to engage residents more broadly.
There is a plan in place to identify residents that would like to showcase electric ready infrastructure within their homes to be showcased on the Climate Action Dashboard and distributed through Town social media channels.
6. RICAPS Meetings
RICAPS End-of-Year Meeting Recap
Last Tuesday, I participated in the final RICAPS (Regionally Integrated Climate Action Planning Support) meeting of the year at the new all-electric Burlingame Community Center! The meeting brought together sustainability staff from across San Mateo County, along with partners from SamTrans and Peninsula Clean Energy, to reflect on our collective achievements in 2024, assess progress on emissions reductions, and chart a collaborative path forward for 2025.
City Clerk Monthly Report
December 18, 2024
During the workshop, the group celebrated successes, reviewed emissions data, and identified priority areas for next year’s climate action efforts. Key focus areas for 2025 will include:
• Electric Vehicle Charging: Expanding access to EV infrastructure countywide. • Mode Shift: Encouraging active and sustainable transportation options to reduce single-occupancy vehicle trips.
• Building Electrification: Supporting the transition from fossil fuel-based systems to cleaner electric alternatives.
To advance these priorities, RICAPS plans to create focused implementation groups to develop and coordinate specific projects within these sectors.
Looking Ahead to 2025
RICAPS will introduce a refreshed meeting structure next year:
• Monthly Meetings: These virtual meetings will prioritize updates from jurisdictional staff and agency partners, fostering regular information-sharing and collaboration.
• Quarterly In-Person Convenings: These sessions will feature guest speakers, updates from the new implementation groups, and hands-on workshops to codevelop projects. • These changes aim to enhance connectivity and deepen collaboration across jurisdictions, driving effective climate action informed by shared learning and innovative strategies. I look forward to continuing to engage in this important work with my regional colleagues.
Sustainability Tour with Sustainable Future Outdoor Academy (SFOA) Staff welcomed 35 middle school students from the Sustainable Futures Outdoor Academy (SFOA) for a sustainability tour of the Town Center. SFOA, dedicated to educating youth about sustainable living and green careers, organizes hands-on field trips to inspire the next generation. During the tour, staff showcased the all-electric campus, explained the solar panel installation and its benefits, highlighted drought-resistant landscaping and bioswales for stormwater management, and detailed how the Town Center buildings were designed to reduce energy consumption. Students also learned about the use of recycled materials, repurposed spaces, and the creation of expanded outdoor areas for community enjoyment.
Building Electrification
1. REACH Code Update
The Town of Atherton first reading and introduction of the Reach Code Update will be heard at the December 18, 2024, meeting. This version was introduced to the Builders Roundtable and the version before council includes feedback and input from that group of stakeholders.
City Clerk Monthly Report
December 18, 2024
City Clerk Activities CURRENT and ON THE HORIZON
The Winter Athertonian Edition is currently in the development phase with a target deliver to homes date in late January. The Town will have updates on Police Department programs and year end reviews of a variety of Capital Improvement Projects completed and ongoing.
There are currently 6 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the town from November 1 to November 30. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 7 new followers, a total of 705
followers
175 impressions (10%
decrease from October)
Instagram 8 new followers, a total of 1,421
followers
461 accounts reached (20 %
increase from October)
Facebook 2 new followers, total of 590 followers 2.7K reach (10 % decrease from October)
NextDoor 10 new members, a total of 5,265
members, and 2,358 households
claimed
150 impressions (10 %
decrease from October)
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,652
News Flash (CM & PD) 1,566 & 1,567
Alert Center (CM & PD) 1,358 & 1,488
Calendar (Meetings) 1,572
• Website Analytics:
o November 1 – November 30: 8,600 Users
o Last 7 Days Total Page Views: 5,125
§ News Flash – Police Department = 89
§ City Manager Monthly Report = 55
City Clerk Monthly Report
December 18, 2024
§ Committee Vacancies = 25
• YouTube Analytics
o 338 Subscribers (4 new in the last 30 days)
o 1016 Videos
Newsflashes
1. News Flashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public.
Recently, we've shared several important updates, including:
• Community events (ADU Mixer and Holiday Events)
• Police department updates, such as community safety measures and upcoming events.
These newsflashes offer formal and precise communication to residents about ongoing developments and priorities in town.
2. Social Media
Our social media posts complement the newsflashes by presenting similar information but in a more casual, engaging tone. These posts reach a broader public audience and utilize vibrant event flyers, supporting images, and eye-catching graphics to capture attention.
Through social media, we've been able to promote:
o Upcoming events
o General community updates
o Emergency preparedness
o Climate Action Plan and Dashboard related
o Fun and informative posts that encourage residents to stay connected with town activities
142 Impressions over the period 32 Impressions over the period
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 5
% of Year Complete – 41.6%
Budget Revenue % Received
Park Program $ 115,000 $ 33,780 29%
Planning Permits $ 850,300 $ 205,820 24%
Business Licenses $ 290,000 $ 228,398 79%
Police $ 368,861 $ 341,519 93%
Sales Taxes $ 442,400 $ 218,207 49%
Miscellaneous $ 1,150,096 $ 286,499 25%
Public Works $ 659,700 $ 202,049 31%
Franchise Fees $ 1,076,000 $ 150,403 14%
Building Permits $ 2,203,280 $ 1,011,796 46%
Property Taxes $ 15,845,385 $ 3,175,839 20%
Total $ 23,001,022 $ 5,854,310 25.45%
Budget Expenditures % Received
City Council $ 66,615 $ 10,276 15.4%
Administration $ 1,400,943 $ 590,733 42.2%
City Attorney $ 310,000 $ 57,752 18.6%
Finance $ 882,763 $ 426,131 48.2%
Planning $ 1,426,970 $ 556,421 38.9%
Building $ 1,659,166 $ 771,007 46.5%
Interdepartmental $ 1,172,460 $ 489,035 41.7%
Police $ 10,171,871 $ 4,796,536 47.1%
Public Works $ 3,683,887 $ 1,070,459 29%
Total $ 20,774,676 $ 8,768,350 42.2%
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.
Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the Park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
January 24 38 6 12
February 24 38 12 6
March 24 38 6 12
April 24 39 6 12
May 24 39 6 12
June 24 38 6 12
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24
January 25
Total 236 41 53
Services Requests
• Banner installation on Middlefield Road at Marsh Drive • Catch basin cleaning (Various Locations)
• Removal of courtyard umbrellas at the Town Center and Library • Clearing of the Atherton Channel at Elena Avenue
• Atherton Channel crack repair at Elena Avenue
• Installation of new eye wash station at PW Corporation yard • Cleaning of Library roof and gutters
• Holbrook Palmer Park playground restroom pump repair and cleanup • Holbrook Palmer Park playschool sewer line clearing and cleanup • Holbrook Palmer Park Tennis court gate repair
• Holbrook Palmer Park bottle filling station/water fountain installation • Town Center Christmas tree installation coordination
• Police Department door repair
• Police Department gate repair
• El Camino Real soundwall repair between Selby Lane and 5th Avenue • El Camino Real drainage ditch clearing near Selby Lane • El Camino Real drainage ditch clearing near Stockbridge Avenue • Setup for Coffee talk at Library
• Vegetation trimming along Station Lane
• Vegetation trimming (signage) along El Camino Real
• Vegetation trimming (signage) along Middlefield Road
• Storm drain line flushing with Vactor truck (Various Locations) General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Photographs of Work Performed
Banner Installation on Middlefield Road
Atherton Channel Clearing at Elena Avenue
Atherton Channel Crack Repair at Elena Avenue
Eye Wash Station at Corporation yard
Library Roof and Gutter Cleaning
Holbrook Palmer Park Water Fountain Installation
Before After
Storm Draing Flushing with Vactor Truck
El Camino Real Soundwall Repair
Before After
See Click Fix November 2024
Public Works Maintenance
Budget versus Expenditures Thru November 2024
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $194,382.01 48.6 % A02 101-57-52031-057 Parks (Grounds
& Facilities)
$325,000 $54,434.32 16.7%
A03 101-59-52031-059 Other Facilities $175,000 $9,505.40 5.4% A04 213-30-52031-000 Library $20,000 $22,982.84 114.9%
A05 101-58-52031-000 Tennis $10,000 $4,284.60 42.8%
E06 101-58-52030-058 Event Services $10,000 $226.48 2.3% Total $940,000 $285,815.65 30.4%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report –November 2024 Page 1 of 8 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for November 2024
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 21 6 5 4 4 0 0
Parks Division Monthly Report –November 2024 Page 2 of 8 Types of Rental Activity for October 2024
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15
24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 0 0 0 0
25-Jan 0 0 0 0
25-Feb 0 0 0 0
25-Mar 0 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 38 1 1 0
Parks Division Monthly Report –November 2024 Page 3 of 8 Revenue from Rental Activity for October 2024
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $1085.00 $0.00 $1085.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec
25-Jan
25-Feb
25-Mar
25-Apr
25-May
25-Jun
TOTAL $28,514.00
Parks Division Monthly Report –November 2024 Page 4 of 8 General and Special Services for September 2024
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For November:
• Tennis Court water fountain replacement
• Playground bathroom pump repair
• Playschool Drain Flush
• Playschool repair toilet leak
• Art room Rodent repair
• Tennis “Court One” Door repair
• Playschool String light Hanging
New and Future Planned Projects:
New Flooring in The Jennings Pavillion and Main House
Parks Division Monthly Report –November 2024 Page 5 of 8 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 0 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 0 6 15.5
24-Mar 653 337 441 393 0 5 24
24-Apr 677 344 462 422 0 11 52.5
24-May 724 365 472 433 0 8 84.5
24-Jun 741 371 496 425 0 42 124
FY-23-
24 8,052 3,889 5,306 4,465 0 126 308.5
24-Jul 812 415 443 465 0 64 75
24-Aug 705 408 433 380 0 39 117.5
24-Sep 805 315 407 395 0 15 116
24-Oct 797 342 397 325 0 22 132.5
24-Nov 667 345 415 362 0 6 169
24-Dec 0 0 0 0 0 0 0
25-Jan 0 0 0 0 0 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
Total 3,786 1,825 2,095 1,927 0 146 610
Parks Division Monthly Report –November 2024 Page 6 of 8 Photographs of Work Performed in November 2024
Tennis Court Water Fountain Installed
Before After
Playschool plumbing flush
Parks Division Monthly Report –November 2024 Page 7 of 8 Playground Bathroom Clean Out
Tennis Court 1 Door Repair
Before After
Parks Division Monthly Report –November 2024 Page 8 of 8 Art room rodent repair
Before After
Playschool Lighting Haninging
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
November 2024
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1:
$33,871,412 $162,460,051 $59,894,004
Plan Check Fees Collected: $14,033 $212,460 $201,199
Permit Fees Collected: $56,193 $733,895 $467,063
Other Fees Collected: $6,165 $56,480 $39,872
TOTAL: $76,391 $1,002,835 $708,134
Applications Received: 64 387 344
Residential:
New Single Family Residential Permits
Issued: 1 15 8
New Accessory Structures Issued: 7 109 93
Addition / Alteration Permits Issued: 7 41 58
Reroof / Water Well / Grading Permits
Issued: 8 79 78
Plumbing/Mechanical/Electrical
Permits Issued: 12 87 86
Demolition Permits Issued: 0 13 14
Non-Residential:
New Permits Issued: 0 1 0
TOTAL Permits Issued (2) 35 345 337
Inspections Performed: 668 3,622 3,396
Footnotes:
1 Valuation: For permitted projects during this period. 2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Nov-24
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 10 10 14 44
Planning Projects
November 1, 2024 to November 30, 2024
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
November 1, 2024 to November 30, 2024
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission had no meeting for November 2024.
The next scheduled Planning Commission meeting is December 11, 2024 16 0
73 15
Summary of New Single Family Residential Permits Issued by Month 2024 2023 2022 2021 2020 2019
5 1 1 0 1 4
3 0 1 2 1 1
2 0 2 5 0 1
1 4 2 3 0 1
2 0 4 1 3 1
0 3 3 4 2 1
Jan. to June Totals 13 8 13 15 7 9
2 1 3 2 4 1
5 3 2 2 5 5
2 4 2 3 2 3
5 0 3 1 1 1
1 0 1 3 3 1
2 2 1 3 1
July to Dec Totals 15 10 13 12 18 12
28 18 26 27 25 21
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
55 8 10 0
128 4 5 0
10 3 3 0
0 0 0 0
Total Number of Plan Checks 193
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
December
Total New SFD
Permits:
Plan Check Performance
November 1, 2024 to November 30, 2024
Major
Plan Check
Minor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June
Summary Graphs
49 36 58 62 90 71 89 76 95 75 65 88 64
66 52
78 65 82 55 50 62 53
105 68 87
35 530 520 509 532 566 514 548
543 522
715
767
950
668
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$4,870,184
$7,844,090
$20,521,301
$12,970,492
$15,725,004
$9,041,275
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$1,907.582
$33,871,412
$10,141,645
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation
Summary Graphs
$70,340
$120,809
$127,197
$138,598
$187,126
$9,523,256
$99,535
$210,803
$187,509
$385,239
$172,902
$321,439
$96,730
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$56,480
$212,460
$733,895 $1,002,835
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 2 3 2 14 2 2 3 1 10 24
Pemitted ADU 5 3 4 1 3 2 18 3 12 3 8 1 27 45
Finaled ADU 1 1 4 0 2 0 8 3 2 1 0 0 6 14
Entitled JADU 0 0 1 0 1 0 1 0 0 3 4
Pemitted JADU 2 1 0 1 5 0 1 0 0 2 7
Finaled JADU 0 0 0 0 1 0 0 0 0 0 1
Entitled SFR 2 3 3 2 1 2 13 3 3 2 2 1 11 24
Permitted SFR 3 2 1 0 13 2 5 5 1 15 28
Finaled SFR 3 0 3 1 9 2 0 0 0 2 11
2022 2023 2024 2025 2026 2027
Entitled ADU 53 35
Pemitted ADU 25 44
Finaled ADU 17 24
Entitled JADU 10 9
Pemitted JADU 5 8
Finaled JADU 0 2
Entitled SFR 20 17
Permitted SFR 26 18
Finaled SFR 17 29
0 0
0 0
1 0
2 2
Sept
2 2
May
1 0
2 Jan
4 0
5 1
1
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $30,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $30,000 12/31/2024 Total Penalties Deposited: $60,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $835,200.00
2023 $559,000.00
2024 $780,000.00
Total to Date $3,655,200.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
November 1, 2024 to November 30, 2024
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of November 2024
During this reporting period, there were 39 investigations. Of that total, 26 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, possession of paraphernalia, possession of a controlled substance, under the influence of a controlled substance, trespass on school campus, battery on a school employee, false ID, misappropriation of property, reckless driving, DUI while on DUI probation, criminal evading, possession of burglary tools, threaten a school employee, simple battery, and criminal obstruction.
Of the 2,077 total police incidents for the month, 1,411 were officer-initiated incidents. These incidents resulted in 310 citations being issued for vehicle code and other violations. Officers initiated 1,137 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 284 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 7 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of November.
Bicycle Traffic Stops
There were 7 bicycle related calls initiated during November. 4 calls were for improper lighting, 2 for red light violations, and 1 for a stop sign violation. These calls resulted in 1 citation, 1 written warning, and 5 verbal warnings.
Criminal Activity and Suspicious Circumstances
The Department responded to 83 locations (some locations multiple times) for property crimes (10), person crimes (7), and incidents of suspicious circumstances (68).
Municipal Code Violations
The Department responded to approximately 31 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 76 incidents during this reporting period, 68 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, events, public works incidents, a traffic stop, and found property.
Premise Watch
Officers completed 834 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 174 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.
Incidents of note from this reporting period:
• On 11/04, a student was robbed of their necklace on a school campus. • On 11/09, students were fighting on a school campus and when a school employee tried to break up the fight, a student battered the school employee. • On 11/14 and 11/26, a student threatened a campus security officer. • On 11/15, a non-student adult assaulted another non-student adult during a school football game.
The current reporting period is highlighted in the table below. All other columns represent months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without an immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 5 2:36 <4 minutes
Medium 293 5:50 <6 minutes
Low 225 6:11 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
October 2024 5:20
September 2024 4:50
August 2024 5:50
July 2024 6:00
June 2024 3:50
May 2024 5:51
Total Training Hours for the Reporting Period: 184 HOURS
NAME TRAINING/HOURS DATES
Rivera Basic Traffic Coll./40 hours Nov. 4 – 8
Patel Search & Seizure/16 hours Nov. 12 – 13
Cisco Communication, CTO Advanced/8 hours Nov. 13
Daley 2024 Code Enf. Conf./24 hours Nov. 12 – 14
Dalby 2024 Code Enf. Conf./24 hours Nov. 12 – 14
Kumar Taser Instr. Re-Cert/8 hours Nov. 14
Taylor FTO Update/24 hours Nov. 18 – 20
Larsen Executive Development 1/40 hours Nov. 18 - 22
The below table depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
November 1,411 310
October 1,306 643
September 1,579 734
August 1,735 632
July 1,634 639
June 1,142 496
Code Enforcement Activity Report
Summary: