Item No. {{item.number}}
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 18, 2024
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2024 SLURRY SEAL
PROJECT, PROJECT NUMBER 56091
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2024 Slurry Seal Project, Project Number 56091.
BACKGROUND
The Council awarded a construction contract on May 15, 2024, to American Asphalt Repairs & Resurfacing Co., Inc. for $361,989.75 and authorize change orders up to $35,000 for a total amount of $396,989.75. This project consisted of placing Type II micro-surfacing per on the listed streets, which included notifications, traffic control, prep work, micro-surface seal installation, compaction, sweeping, re-striping and installation of pavement markings per Town standard specifications and special provisions. The refresh of Class III bikeway pavement markings throughout the Town, approved in the FY 2022-23 Capital Improvement Program, was also included in the project scope.
Slurry seal locations are listed below and shown on the attached map:
#1 – Valley Road – cul-de-sac (Valley Road to end)
#2 – Walsh Road – cul-de-sac (Valley Road to end)
#3 – Alta Vista Drive (Fletcher Drive to Ridgeview Drive) #4 – Southerland Dive – cul-de-sac (Sutherland Drive to end) #5 – Ridgeview Drive (Atherton Avenue to Fletcher Drive) #6 – Bergesen Court – cul-de-sac
#7 – Inglewood Lane – cul-de-sac *
#8 – Macbain Avenue – cul-de-sac *
#9 – Victoria Drive – cul-de-sac
2024 Slurry Seal
DECEMBER 18, 2024
#10 – Moulton Drive – cul-de-sac
#11 – Fair Oaks Lane (Middlefield Road to Caltrain right-of-way) #12 – Virginia Lane – cul-de-sac
#13 – Palmer Lane (Middlefield Road to Town limits)
#14 – Parkwood Drive – cul-de-sac
#15 – Wisteria Way – cul-de-sac
* Denotes streets where work was deleted or modified (see change orders below) Work under the contract has been completed.
ANALYSIS
The original contract price was $361,989.70. There were four (4) contract change orders associated with the project totaling ($12,846.85), bringing the total project total to $349,142.90. The contract change orders are summarized as follows:
• Delete slurry seal of Macbain Avenue - West Bay Sanitary District advised of scheduled sewer replacement on Macbain Avenue. Work was deleted to avoid conflict and minimize disruption to residents.
• Delete slurry seal in front of 92 Inglewood Lane - property owner was performing construction and has accepted responsibility of repair the pavement after construction is completed.
• Add crack sealing on Lowery Drive (large cracks in roadway). • Fabricate custom Sharrow stencils for Middlefield Road.
1. Original Contract $361,989.75
2. Delete slurry on Macbain Avenue ($18,147.03)
3. Delete slurry at 92 Inglewood Lane ($4,755.72)
4. Add crack sealing at Lowery Drive $9,620.90
5. Fabricate Custom Stencil for Sharrows on Middlefield Road $435.00 Total $349,142.90
FISCAL IMPACT
Measure A and Capital Improvement Program Funds were budgeted for this project in FY 2022-
23. GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Maintain Fiscal Responsibility
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned 2024 Slurry Seal
DECEMBER 18, 2024
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Location Maps
2. Notice of Completion