AGENDA
Town of Atherton
City Council
JANUARY 15, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Meeting ID: 506 897 786
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
MICHAEL GALLAGHER INTRODUCTION
EMMY INTRODUCTION – POLICE DEPARTMENT THERAPY DOG
HIP HOUSING CALENDAR PRESENTATION
ATHERTON LIBRARY ANNUAL REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law hbhClfldhAdblfh
Meeting Agenda
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MICHAEL GALLAGHER INTRODUCTION
EMMY INTRODUCTION – POLICE DEPARTMENT THERAPY DOG
HIP HOUSING CALENDAR PRESENTATION
ATHERTON LIBRARY ANNUAL REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION – Report by City Attorney Ebrahimi CONSENT AGENDA (Items 1 – 7)
1. APPROVAL OF MINUTES FOR DECEMBER 18, 2024 AND JANUARY 8, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for December 18, 2024 and January 8, 2025.
Description: This is a routine item to approve the meeting minutes from past Council meetings.
2. APPROVAL OF BILLS AND CLAIMS FOR DECEMBER 2024 IN THE AMOUNT OF $1,695,376
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve the Bills and Claims for November 2024 in the amount of $1,695,376
Description: This is a routine item to approve the monthly bills and claims.
3. A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY TRANSPORTATION
AUTHORITY FOR FUTURE MEASURES A AND W FUNDING
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and authorizes the City Manager to take any other actions necessary to give effect to this resolution.
Description: The Council will consider adopting a resolution authorizing the City Manager toexecuteaPrimaryGrantAgreementwiththeSanMateoCountyTransportation Meeting Agenda
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3. A RESOLUTION AUTHORIZING EXECUTION OF A PRIMARY GRANT AGREEMENT WITH THE SAN MATEO COUNTY TRANSPORTATION
AUTHORITY FOR FUTURE MEASURES A AND W FUNDING
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a Resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities, and will not replace existing funds or resources; and authorizes the City Manager to take any other actions necessary to give effect to this resolution.
Description: The Council will consider adopting a resolution authorizing the City Manager to execute a Primary Grant Agreement with the San Mateo County Transportation Authority to be eligible to receive Measures A and W grants over the next 10 years; and certifies that any funds awarded by the TA will be used to supplement existing funds for program activities.
4. AWARD OF CONTRACT FOR THE LLOYDEN PARK SIDEWALK RESTORATION
PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for the Lloyden Park Sidewalk Restoration Project to the lowest responsive bidder, J.J.R. Construction, Inc. of San Mateo in the amount of $92,356 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: The Council will consider awarding the construction contract for the Lloyden Park Sidewalk Restoration Project to the lowest responsive bidder, J.J.R. Construction, Inc. of San Mateo in the amount of $92,356 and authorize change orders up to $15,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
5. APPROVAL OF REFUND REQUEST – 71 SELBY LANE
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council authorize a refund of 50% of the Variance application fee.
Description: The City Council will consider authorizing a refund of 50% of the Variance application fee.
6. 2025 COUNCIL COMMITTEE ASSIGNMENTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.
Description: This is a routine annual item for the Council to receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.
7. SECOND READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE ATHERTON MUNICIPAL CODE Report: Recommendation: Staff recommends that the City Council adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electricready requirements for new construction and major alterations.
Meeting Agenda
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Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.
Description: This is a routine annual item for the Council to receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.
7. SECOND READING OF ELECTRIC READINESS ORDINANCE (REACH CODE) TO AMEND SECTION 15.19.030 OF THE ATHERTON MUNICIPAL CODE Report: Recommendation: Staff recommends that the City Council adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electricready requirements for new construction and major alterations.
Description: This will be a second reading to adopt the ordinance amending Chapter 15.19 of the Atherton Municipal Code to align with the 2022 California Green Building Standards Code, incorporating local modifications that enhance electricready requirements for new construction and major alterations.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 8 – 9)
8. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH ALTA PLANNING + DESIGN, INC. FOR THE TOWN OF ATHERTON BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE, AND DEFERRAL OF THE SELBY LANE BICYCLE LANES PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize the City Attorney to prepare and City Manager to execute a professional services agreement with Alta Planning + Design, Inc. for the Town of Atherton Bicycle and Pedestrian Master Plan Update in the total amount not to exceed $250,000, including contingency. It is further recommended that the City Council defer implementation of the Selby Lane Bicycle Lanes project.
Description: The Council will have a discussion to authorize the City Attorney to prepare and City Manager to execute a professional services agreement with Alta Planning + Design, Inc. for the Town of Atherton Bicycle and Pedestrian Master Plan Update in the total amount not to exceed $250,000, including contingency.
9. PROVIDE FEEDBACK AND DIRECTION REGARDING THE HOLBROOKPALMER PARK PLAYGROUND IMPROVEMENTS PROJECT Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council provide feedback and direction to staff regarding the design direction for the HolbrookPalmer Park Playground Project.
Description: This will be a Council discussion to provide feedback and direction to staff regarding the design direction for the HolbrookPalmer Park Playground Project.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
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Description: This will be a Council discussion to provide feedback and direction to staff regarding the design direction for the HolbrookPalmer Park Playground Project.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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