Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT - CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: FEBRUARY 19, 2025
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE
OF COMPLETION FOR THE FAIR OAKS LANE/LLOYDEN
DRIVE/DINKELSPIEL STATION LANE INTERSECTION
IMPROVEMENT PROJECT, PROJECT NUMBER 56093
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Fair Oaks Lane/Lloyden Drive/Dinkelspiel Lane Intersection Improvement Project, Project Number 56093.
BACKGROUND
The Council awarded a construction contract on April 17, 2024, to Suarez & Munoz Construction, Inc. for $443,575.00 and authorized change orders up to $45,000.00 for a total amount of $488,575.00. This project includes pedestrian improvements including extension of the sidewalk along Lloyden Drive, installation of an elevated crosswalk, solar powered street lighting, solar powered Rectangular Rapid Flashing Beacon, access ramps and warning surfaces, and installation of a bioswale and bioretention area, planting and irrigation system per Town standard specifications and special provisions. Work under the contract has been completed.
ANALYSIS
The original contract price was $443,575. There were three (3) contract change orders associated with the project totaling $10,239, bringing the project construction total to $453,814. The contract change orders are summarized as follows:
• Installation of a pedestrian pushbutton (PPB) post and wiring associated with one of the rectangular rapid flashing beacons (RRFB) that was relocated due to a conflicting utility. • Installation of 130 square feet of rock swale from to Fair Oaks Lane to the bioswale.
Acceptance of Fair Oaks Lane/Lloyden Drive/Dinkelspiel
Station Lane Intersection Improvement Project
Project No. 56093
February 19, 2024
• Cutting of the existing concrete curb on Fair Oaks Lane to assist in collecting water into the rock swale.
1. Original Contract $443,575.00
2. Install PPB post and wiring $2,797.00
3. Install rock swale $6,028.00
4. Sawcut concrete curb $1,414.00
Total $453,814.00
POLICY ISSUES
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
FISCAL IMPACT
A total of $488,575.00 was approved for project construction. The final construction contract amount with all approved change orders described above is $453,814.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area B – Preserve Small Town Character and Quality of Life • Goal Area C – Create and Expand the Town Center/Library • Goal Area D – Manage Circulation and Improve Safety
• Goal Area F – Be Forward-Thinking, Well-Managed, and Well-Planned
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the item is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Acceptance of Fair Oaks Lane/Lloyden Drive/Dinkelspiel
Station Lane Intersection Improvement Project
Project No. 56093
February 19, 2024
This item has not been before a Town Committee or Commission.
ATTACHMENT
Attachment 1 - Notice of Completion