ATTACHMENT 1
ATHERTON ARTS FOUNDATION (AAF) PROPOSAL for UPSTAIRS MAIN HOUSE ART January, 2025
Atherton Arts Foundation proposes to:
Coordinate with Town staff to install an art exhibit throughout the upstairs of the Main House to:
1. Upgrade the look and feel of the rental space
2. Improve the wall displays throughout the upstairs
3. Create topics of conversation for viewers
4. Depict some of the Town's history
5. Show the creativity of Town & local community artists through mini shows.
The installed art is proposed to be on display for as long as both the Town and the AAF are comfortable with the arrangement.
The majority of art on display will be 'static' and not part of a rotating show.
However, as artists are invited to show their work, art work may be rearranged to continue a pleasant viewing atmosphere. AAF will facilitate the installation of additional art work so as not to impact Town staff. This art exhibit is not part of any other AAF sponsored art exhibits.
The specific art contributed would be chosen by AAF, with the agreement that the Town may reject any specific piece of artwork deemed inappropriate.
AAF would be allowed to design an artist statement describing the history and purpose of the art work in the Main House, as well as design a nameplate for each piece of art to be installed next to the relevant art piece. The Town will designate and assist with the preferred means of placement.
AAF would prioritize art with a historical relationship to the Town to be displayed in the northeast corner room, on the walls, as well as glass enclosed hutches with the exception of the noted heavy statue currently located in the bay window room. Art work designated as historic in nature (example: from the Holbrook/Palmer estate, given to the estate, or given by heirs of the Holbrook's or Palmer's) will be the property of the Town.
The AAF would retain ownership of all art work they collect and contribute.
Art work donated specifically to the Town will be noted, and remain property of the Town of Atherton.
The AAF would be allowed to host 'mini' art shows, open to the community, in the Main House, exhibiting work of the artists that are showing their work in the Main House. AAF shall notify the Town in advance of the intended dates of the shows (approximately 3-4 per year). These dates shall be coordinated with the Town and Town Event Planer. Town events and activities and event space rental shall have priority use. AAF will provide and move all equipment needed for these shows. During the show hours, tours of the history room may also be given.
For all art shows, AAF shall complete the required rental agreements with the Town and shall be subject to all requirements as a Designated Group. Artists shall be required to complete required show and indemnification forms with the Town. For event rentals, there shall be a provision in all agreements that renters shall not handle or remove art from walls or the enclosed display cases, nor shall renters lean or rest objects against the same or store any equipment in any way obstructing the viewing of the art work.
AAF shall obtain key access to the Main House via the Town's established key check out procedure. Keys shall not be retained outside the show or install dates.
Respectively submitted,
Atherton Arts Foundation
January, 2025