DEPARTMENT AND DIVISION
MONTHLY REPORTS
Workplan Update - 2025 DEPARTMENTAL REPORTS
The Workplan Update is based on the City Council's six (6) Adopted Policy Goat Areas.
Goal Area Maintain Fiscal Tra 03 WORKPLAN REPORT
Target Completion (If Applicatle)
This section includes the latest Workplan report on projects 1 EiscalSustainability and programs as connected to the City Council Goals. 13 GENERAL ADMIN REPORT
tere tient he sat, Articipated that the Audit & Finance Comte wit eew the ash their March meting and recre couns Consen Perios Remans Resures information Technology, and sustainability Spring 2025
Call Option not selected for COP. Town will costinue with debt service. 21 FINANCE REPORT
narios for additional $im to $3m ADP toward Public Safety pension liability, It is anticipated that this v Red i re Department, Key Budget Updates, RePort Eedoment Benefits TOPER FY 2021024
GOVinvest finalized the Report and it was presented to the Audit & Finance Committee at their lanuary 2025 meetins 22 PUBLIC WORKS REPORT ports from the Public Works Department, service reque:
cation of Reverse Ontoine
03 ital project updates, and Town field service repo
ste alternative revenue sources as part othe bufeet process The Council hastenewed underes to the Business i Police Depar PARKS DIVISION REPORT
Qualterty Keview OPU Uverlime by CHitinnce due in March 29 even eviles as las Paroon fare upintenance and
Atherton's Annual Waste Wise
FOR ALL ATMERTON RODENTS• WAR OF RESEANCY
37 COMMUNITY SERVICES REPORT
ports from the Building and Planning Departments
mit and construction activity throughout To
45 POLICE DEPARTMENT REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
mmunity Paper Shred
14- 44
ANNUAL WASTE CONSTRUCTION 3
WISE EVENT TIME LIMITS
Information about the Summary of Current
Annual Waste Wise Event 80 FAIR 0A <5 LANE
Projects with construction ATHERTON, CA 94027
on April 12 at the Park time limit penalties 650-752-0504 [email protected]
MARCH | 2025
WWW.CI.ATHERTUN.CA.US
Page No. 1
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established seven (7) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Transparency
Goal A Goal B Goal C Goal D
Maintain Fiscal Preserve Small Manage Strengthen
Transparency Town Character & Circulation & Community
Quality of Life Improve Safety - Engagement &
focus on a balanced Investments in
Transparency
budget with adequate focus on the local
Infrastructure
reserves; while also community priorities pursue opportunities for leadership to maintain
addressing the Town's and mitigate the mobility and improve increased engagement long-term liabilities. impacts of regional accessibility & safety for and outreach. growth. bicycles and pedestrians.
plan
Goal E Goal F
Be Forward- Emergency
Thinking, Well- Preparedness - Be
Managed, & Well- Prepared
Planned
partner with key
be proactive, anticipate stakeholders and
future needs; increase empower residents to
and maintain fiscal prepare for major Page No. 2
transparency. emergencies.
Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Goal Area Maintain Fiscal Transparency
Ln# Project/Objective Target Completion (If Applicable) Departments Responsible 1 Eiscal Sustainability
2 Adopt a Balanced Budget Annual
Initiating FY 2025/26 Budget Review; Budget meetings at Study Sessions. Joint Meetings with the Audit and Finance Committee. Budget Adoption Target June 2025. 4 Prepare and Present Annual Audit Annual Finance
Currently finalizing Annual Audit. Anticipated that the Audit & Finance Committee will review the Audit at their March meeting and recommend adoption to City Council for the 5 Council's April Consent Agenda.
Review Long-Term Debt (Borrowing) Spring 2025 City Manager's Office/Finance Call Option not selected for COP. Town will continue with debt service.
Review Unfunded Actuarial Liability (PERS
10 Review Post Employment Benefits (OPE) FY 2024/25 City Manager's Office/Finance GOVInvest finalized the Report and it was presented to the Audit & Finance Committee at their January 2025 meeting. 11 12 Investigate Diversification of Revenues City Manager's Office/Finance Svestigate versiate of Revenue revenue sources as part of the budget proces. The Council has renewed updates to the Business ly Mas gers once as val as updatesto 13 the Town's Fee Resolution. No alternatives are under investigation currently. 14 Management of Overtime Ongoing Police Department/Finance/City Manager's Office Quarterly Review of PD Overtime by CM/Finance due in March. 15 16 Consider Reduction in Franchise Fee Revenue (Refuse) Annual City Manager's Office/Finance Reviewing Rate Adjustments/Discussion of Adjustment TBD - June 2025. Currently, rate is cut by 50% to 5% (prior 10%). 17 18 Communications & Engagement
19 OpenGOV Portal Updates & Stories
Ongoing
Staffis meeting with OpenGOVs engineeringteam for Story Design and Creation. We are evaluating a premium subscription to OpenGOV to launch this project. The premium 20 subscription service will provide support and design. If there is a change in pricing, it will be included in the FY 2025/26 Budget. 21 22 Goal Area Preserve Small Town Character & Quality of Life 23 Project/Objective Target Completion (If Applicable) Departments Responsible 24 Quality of Life
25 Noise Enforcement Ongoing Police Department
A Noise Enforcement data table will be included in the monthly report & annual report. 26 27 Parking Enforcement
Evaluation period will be through April.
29 Code Enforcement Ongoing Police Department
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Norage 10f10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
In partnership with the City Attorney's Office and Code Enforcement, Admin and Planning staff are working to develop an internal process to manage appeals that result in 30 Administrative Hearings. Code Enforcment will also be recommending updates to the Heritage Tree Ordinance regardingthe same. 31 Burglaries & Crime Prevention Police Department
The Police Department will be hosting an open house in April/May. There was enhanced deployment during holiday season. Deployment returns to normal perations. 32 33 Drone Program Updates Police Department
The Depre Activity Report will be included in the Annual Reports and Audits presented to the Council each year. 34 35 K9 Program Updates Annual Police Department
The K9 Program Activity Report is included in the Annual Reports and Audits presented to the Council each year. 36 37
Directed Enforcement Activities Ongoing Police Department There are no current directed enforcement activities.
38 39
Access Improvements /Town Services Ongoing City Manager's Office/All None Planned
40 41 Cultural Arts (Art in Public Spaces Program) City Manager's Office/Public Works Suits ars thrable paces Prograte Celebration' at piece. litormation has ben brail tom the donor and safis ory Managers rice/spele ocktion and 42 schedule the appropriate work. The Art Foundation continues its regular art rotation program. 43 Park Maintenance Ongoing Public Works
Ongoingefforts in the park include maintaining park grounds, improvements to landscaping. Staff replaced the playground restroom ejector pump, cleared Playschool sewer lines, 44 repaired the Playschool HVAC, replaced a seat swing at the playground and replenished engineered wood fiber and sand at the playground. 45 Town Cleanliness & Safety Ongoing Public Works
Staff continues weekly by-hand trash pickup along major corridors and has coordinated with the PD regarding major debris clean-up and illegal dumping. Sandbag stations have 46 been refreshed at the park, channel clearing and patching has been completed at various locations. Sandbags have also been installed at Alameda de las Pulgas & Walsh Road in advance of rains.
47 Land Use, Planning & Building
48 6th Cycle Housing Element Spring 2025 Planning
Received December Feedback, Reviewed and Adopted Revisions in February/March 2025- Resubmitted to HCD. APR on March Agenda for receive, file and submit. 49 50 Public Workshops and Engagement Annual Planning/Building Hosted ADU Workshop via ADU Resource Center, Planning local ADU Workshop focusing on Rentals. 51 52 Zoning Enforcement Ongoing Planning
City Council is reviewing the Town's Animal Control Ordinance related to Chickens - this may impact zoning restrictions related to chicken coops. This is on the March 2025 53 Council Agenda for review.
54 ADU Program - Tracking & Registry Ongoing Planning/Building/City Manager's Office Staff is working with HIP Housing to manage a database of active Atherton rentals. Staff is also workingto develop a database of home seekers and home providers that could be 55 used internally.
56 Fall 2025 Planning/Police Department/Public Works
Safety Element
Staff is working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards. The consulting 57 team is preparing the requried Vulnerability Assessment. Staff will be working internally and with the Fire Marshal to review the draft prior to its public release. Public input will be a component of the Safety ELement update.
58 SB9 Program & Tracking Planning/Building/City Manager's Office Ongoing
Page No, 4e 20110
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Developing SB9 Public Workshop for Spring 2025
59 60
Multi-Family Project Planning
Mute arnour rol rolecistnat have reached out to the Town for information around zoning restrictions and process. Al thistime, none have submitted applications. 61 62
PFS Multi-Family Solutions Ongoing Planning
There are no pending projects.
63 64 ADU Online Portal /Plans January 2025 Planning/Building/City Manager's Offee Plans Portat via ADU Reseuree Center is Online
65 66
Code ingot Updates-Eucalyptus Tres, Canopy, Redwood Trees: Reviewing State-av/ changest AD Ordinance Planning/Building 67 68 Process Improvements March 2025 Finance
Developing pre-construction meeting format and requirements for March 2025 69 70
Goal Area Manage Circulation & Improve Safety
71 Investments in the Future
72 Project/Objective Target Completion (If Applicable) Departments Responsible 73 Public Infrastructure Projects
Facilities - City Hall Ongoing Public Works
Lobby Light Replacement Completed.
75 76 Facilities- Pavilion Ongoing Public Works
Flooring Project underway to replace flooring in the Pavilion. 77 78 Facilities - Main House Ongoing Public Works
Flooring Project underway to replace flooringin the Main House & Art Room. 79 80 Facilties - Carriage House Ongoing Public Works
None currently underway.
81 82 Facilties - Library Public Works
Failure are reviewed by Council, feedbackincorporated and designs are being updatedto renet hanges. Project to be bid by une 2025. 83 84 Facilities - Corporation Yard (Park) Ongoing Public Works None currently underway.
85 86 Facilities- Corporation Yard (Town Center) Ongoing Public Works None currently underway.
87 88
Faeilitieg Trein Stetien Đeeember 2024 Publie Werke
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Norage 3 0f10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Vender eentinues final work en interier of otetien. Anticipation ofturnover delayed. 89 90
ADA Transition Planning Ongoing Public Works
None currently underway.
91 92
Town Genter Sign Repair December 2024 Public Werks
Town Genter Signage Repairs completed.
93 94
free Canopy Đeeember 2024 Publie Werke
₩CA Tree Trimming (170: Town-maintained trees) finalized. Workcomplete:
95 96 ECR Landseape Enhancements December 2024 Public Works Caltrain fundingreceivedfor tree enhaneement Staff is implementingrecommended tree plantings along ECR and Town Center- 97 98 Train Station Museum Project Spring 2025 City Manager's Office/Public Works Design vendors working on internal diarama.
99 100 EV Charging Stations Spring 2025 City Manager's Office/Public Works Grant submitted for PCE for EV charging @ Park and Town Center (PD). 101
102 City Hall Solar Project December 2024 & Spring 2025 Public Works Solar project completed; however, PG&E cutover anticipated now in September 2025 103
104 Public Drainage Facilities Public Works
uge range Fact Snowdencleared: ownis responsible for clearing and maintaining stafong or rignal agement. 105
106 Generator Backup Update April 2025 Public Works
Vendor workto be completed in March.
107
108 AT&T Facilities @Town Hall January 2025 Public Works AT&T finalizing underground vault; PG&E delay. One work is complete all connections will be transferred and temp wires and poles removed. 109
110 Master Plans and Plan Projects
111 PARK -Park Event & Facilities Management Review Ongoing Public Works Staffis connecting with RW for possible contract oversight. 112
113 PARK - Pickleball Program Ongoing Public Works
Pickleball courts are in full use. Resident input on court management, software, Player Capital use, and conversion of clay court to regular court. Issues will be returned to P&R 114 Committee.
115 PARK - Playground October 2025 Public Works
Council approved modifications to design. Design vendor is completing plan redesign. 116
117 DRAINAGE - Channel Project Fall 2025 Fall 2025
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Noage 40110 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. Preliminary plan (10%) was reviewed by staff in December 2024/January 118 2025.
119 DRAINAGE - El Camino Real Fall 2025 Public Works
Initial survey data is complete, and preliminary solutions are being developed. Preliminary solutions were presented to the Council for discussion. Council direction narrowed. 120 Staffreviewed video of ECR line into COUNTY. West Bay Sanitary will be clearing the blocked line and line will be re-videoed to identify permanent blockage in County area. 121 BIKE/PED - Master Plan Refresh Summer 2025 Public Works Staff has contracted with M-Group for Project Management. Project awarded to Alta Planning. Scoping underway. Kick-Off meeting hosted in February. Public engagement to begin 122 in March through April. Vendor will be at Earth Day to gather input. 123 BIKE/PED - Bicycle Lanes on Selby Lane Otober 2025 Public Works Selby Bike Lanes on Hold pending completion of Master Plan 124
125 ROADS -Pavement Projects Summer 2025 Public Works
Completed 2024 paving projects including spring patching, slurry seal, and overlay projects. Implemented cooperative project with Menlo Park on Valparaiso Avenue (slurry and re- ; stripe). Input completed projects into the Town's Pavement Management System. Coordinated 2024 pavement assessments in the field and final report in Winter 2024/25 (P int). Initiating street evaluation and selection for 2025 maintenance proje ROADS -El Camino Real Corridor Projec June 2030 Public Works ternatives out for public outreach- outreach to complete in March 2025. Outreach results and pared down concepts will be presented to the Council in April 202 130
131 ROADS -Annual Bridge Inspection Program Annual Public Works Will coordinate inspections of Town bridges in Spring 2025. 132
133 ROADS - Sidewalk Insection & Repair Annual Public Works Staff issued proposal packets for informal bids/pricing; once pricing is finalized, staff will reach out to property owners for work and cost sharing. 134
135 Bicycle, Pedestrian and Traffic Safety
136 Speed Humps Ongoing Police Department/Public Works
Maple Avenue speed hump request and discussion of parking concerns will be processed via the TBPSC. Most speed humps have been installed. There has been some negative 137 feedback regarding the need for speed humps. This may percolate up to the Council. 138 Intersection Signalization June 2025 Police Department/Public Works Signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase 139
140 Town Center Parking and Traffic Flow June 2025 Police Department/Public Works Transportation Committee to discuss the Town Center Parking and Traffic Flow. 141
142 Watkins/Station Lane Crosswalk June 2025 Public Works Transportation Committee to consider report regarding possibility of crosswalk@ Watkins/Station Lane 143
144 fair Oate Grosswatt Becember 2094 Publie Worke
Preject Complete
145
146 HAWK Beacon Projects Ongoing Public Works
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Norage 5of10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
None Planned
147
148 Directed Enforcement Ongoing Police Department/Public Works 149
150 Goal Area Strengthen Community Engagement & Transparency 151 Project/Objective Target Completion (If Applicable) Departments Responsible 152 Community Engagement
153 Town Hall & Issue Workshops Annual City Manager's Office 154
155 Community Survey March 2025 City Manager's Office
Surveyto be finalized 1st weekof March - released mid-late March. 156
157 Senior Task Force Ongoing City Manager's Office
Task Force reviewingvarious events for the year and working with staff to advertise/host. 158
159 Monthly Matters Newsletter Monthly City Manager's Office Monthly
160
161 That's A Wrap Newsletter Monthly City Manager's Office Monthly
162
163 Athertonian Newsletter Quarterly City Manager's Office/All Spring Athertonian in design phase
164
165 Howto Engage Brochure (Tr-Fold) April 2025 City Manager's Office/Public Works Departments are workingto produce a cross-departmental tri-fold print and digital"How to Connect With Us" brochure for the community. 166
167 Town Banner Program Monthly City Manager's Office/Public Works Banners to be replaced in April for Summer Events
168
169 Community Partner Engagement Ongoing City Manager's Office/ALl 170
171 Social Media
172 Town Website Ongoing City Manager's Office
173 Ongoing
174 Website Communications (News Flashes, etc.) Ongoing City Manager's Office/All 175 Ongoing
176 x/Formerly Twitter Ongoing City Manager's Office
177 Ongoing
178 NextDoor Ongoing City Manager's Office
179 Ongoing
180 Instagram Ongoing City Manager's Office
181 Ongoing
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Norage 6of10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 182 Community Events & Activities
183 Earth Day April - Annual City Manager's Office
Planning ongoing for April 2025 event.
184
185 Easter Egg Hunt April City Manager's Office
Youth Group hosting 2025 Easter Egg Event. Restoring historic event - Town will assist as Youth Group is Designated Town Group. However, Youth Group is project lead. If 186 successful, event will be planned as Annual Event.
187 Halloween Event October - Annual Police Department/City Manager's Office Planning to begin in August 2025
188
189 Arbor Day April - Annual Public Works
Event planning ongoing for April.
190
191 Holiday Tree Lighting December - Annual City Manager's Office Planning to begin in October 2025
192
193 Volunteer Holday Party December - Annual City Manager's Office Planningto begin in October 2025
194
195 public Safety Open House May - Annual Police Department Planning to begin in April 2025
196
197 Shred-t, Compost, E-Waste & Recycling Event April - Annual City Manager's Office Planning ongoing for April 2025 event.
198
199 Community Safety Meeting Spring/ Fall - Annuat Police Department Hosting Fire Safety Meeting in March. Event attended by approximately 30 residents. 200
201 Summer Concerts Sumner - Annual City Manager's Office Staff is working on the planning for summer concerts. Friends of the Library will be sponsoring some of the concert activity. The Library is also considering bringing programming in 202 advance of the concert, such as Yoga or kid's activities priorto the performances. Staff is discussing the number of concerts for summer 2025 and the potential bands. 203 Summer Movie Summer Mong on the planing for a summer movie night. We typicaly hose between some sunner -Ard more dariendly or more adulty a per's baltis year include 204 Moana 2 or Wicked.
205 National Night Out August - Annual Police Department Planningto begin in June 2025
206
207 ADAPT/RVP Annual Dinner November - Annual Police Department Planning to begin in October 2025
208
209 Coffee with a Cop December - Annual Police Department Planning to begin in October 2025
210
211 Shop with a Cop December - Annual Police Department Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page Nopage 70f10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Planning to begin in October 2025
212
213 Annual Toy Drive December - Annual Police Department Planning to begin in October 2025
214
215 Bicycle Rodeo September - Annual Police Department
Planning to begin in August 2025
216
217 E-Bike Safety Workshop June 2025 Police Department
Planning to begin March 2025
218
219
220 Goal Area Be Forward Thinking, Well-Managed & Well-Planned 221 Project/Objective Target Completion (If Applicable) Departments Responsible 222 Sustainability & Climate Change
223 Implementation of Climate Action Plan Ongoing City Manager's Office CAP Dashboard Reviewed by EPC; EPC to begin review of CAP 224
225 Green Building Codes March 2025 City Manager's Office/Building Department State changes under review.
226
227 SB 1383 Compliance Ongoing City Manager's Office
In compliance
228
229 Leaf Blower Rebate/Gas Leaf Blower Ban City Manager's Office Let in ere eraser wer or rebate program as part of burget review for FY 2025/2 Ongoing 230
231 REACH Gedes & fleetite-Fleeeiness March 2025 City Menager's Offee All reach codes and electric readiness codes have been adopted. 232
233 Edible Food Recovery Program/Food Generator Monitoring Annual City Manager's Office 234
235 Electrify Fleet Ongoing City Manager's Office/Police Department EV Chargingto be installed in PD parking lot to support new all electric vehicles 236
237 Staff ReportIntegration Ongoing City Manager's Office Staff is workingto integrate CAP finding into staff reports 238
239 Town Operations
240 Succession Planning Ongoing City Manager's Office
241
242 Internship Program Summer - Annual City Manager's Office Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page No. Page 8 of 10 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Internship program will launch in early 2025. Flyers will be developed and posted/connected with local schools and colleges. 243
244 Management Analyst Program Ongoing City Manager's Office All onboarded. Staffto begin to develop program responsibilities across all roles. 245
246 Cyber Security Ongoing City Manager's Office
Cybersecurity Workshop scheduled for March 2025
247
248 Employee Wellness Ongoing City Manager's Office
Lunch and Learn sessions commence in March
249
250 Cross-Departmental Collaboration Ongoing City Manager's Office/All 251
252 Document Management (Lasertiche) June 2025 City Manager's Office/All Kick-Off meetings held. Individual department migration to begin in March 2025 253
254 Public Facing Connections (PD, Admin, CD) Ongoing City Manager's Office/All 255
256 Labor Negotiations Fall 2026 City Manager's Office
Negotiations to begin in Fall 2026. MOU Expires June 2027. 257
258 Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC. City Manager's Office/ALl
Additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members. 259
260 Administrative Ordinance Updates June 2025 City Manager's Office Work with Public Works and City Attorney's Office to update the Town's Purchasing Ordinance to be reflective of the Uniform Contracting laws at the State level. 261
262 T Infrastructure Ongoing City Manager's Office
Staff is investigating upgradingthe Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. We have built out some 33 SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website Al ChatBot will go live once initial prompts ha en instituted. In mid 2025, the Town website will transition to ". gov" from our current domai 264
265 Goal Area Emergency Preparedness - Be Prepared
266 Project/Objective Target Completion (If Applicable) Departments Responsible 267 Law Enforcement
268 Emergency Response Ongoing City Manager's Office/ALl 269
270 PD Alarm System Monitoring Upgrade June 2025 Police Department Funds added at Mid-Year 2024/25 and staff is working on necessary equipment procurements. Timetable will depend on ordering, delivery and setup schedule. Expectation for 271 upgrade is June 2025.
272 Departmental Training & Compliance Ongoing Police Department Date and Time Printed: 3/14/25 10:18 AM Workplan Updates Page No. Page 90110 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Training Reports provided within the Monthly Departmental Reports 273
274 Annual Program Audits Police Department
275 City Manager is revieving the Annual Audit Reports produced in December 2021- To Council in March 2025 276 Fire
277 Evacuation Planning & Studies Ongoing Fire/Police Department 278
279 Local Responsibility Area (LRA) - Fire Hazard Zone Updates Ongoing Planning/Police Department/Fire 280 No Zone Updates Required. Fire to provide recommendations for Ordinance updates. 281 Communications
282 Community Education Ongoing City Manager's Office/Police Department PD to host/plan for fall Disaster Drill
283
284 Disaster Communications Ongoing Police Department
285
286 Disaster Preparedness
287 Host Annual Community Preparedness Drill Fall Police Department PD to host/plan for fall Disaster Drill
288
289 Collaborate with ADAPT Ongoing Police Department
290
291 Winter Storm Preparedness Activities Fall Public Works 292
203 Po quiet rainers raining handout or saf and elected ficial - most raining is online Va BASEEMA 293 Required Training (ICS/NIMS) Police Department Strikethrough Strikethrough items are completed items and will be moved to a completed sheet after PDF printing.
Page No, 12 10of10
Date and Time Printed: 3/14/25 10:18 AM Workplan Updates
CITY CLERK'S OFFICE
The City Clerk's Division is a part of the City Manager's Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town's City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department's responsibilities.
HR Systems & Activities
Status of Vacancies:
There are 44 full-time authorized positions within the 2024/25 Budget. Of that total, there are 14 employees within the City Manager's Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. The Police Department has onboarded two Management Analyst Garcia-Dawson and Sergeant Richarson in February. The Town has onboarded seven new-hires since March 2024. The Town is currently at 98% staffing. Alherton
Internship Program
Recruitment & Retention Efforts: The Town has begun recruiting for hourly summer intern positions. Interns are typically hired from May through August and work limited hours over the summer months.
Applicants are solicited from local 2-Year and 4-Year institutions. The Town is also recruiting for one (1) vacant police officer position. There Eligibility
are no changes needed to policies or recruitment efforts and no identified recruitment obstacles.
Applications open! www.ci.atherton.ca.us
mmabogunjebet.atherton.ca
Outreach Events & Activities:
Staff have arranged ergonomic assessments for fourteen (14) employees and consultants with workspace at Town Center through our risk management advisors provided PLAN JPA.
Menlo College completed a Town Center tour in late February hosted by the City Manager's Office, Police Sergeant Fong, and Mayor Lewis. Students learned about municipal operations, received a demo of the Police Drone, and had a brief Q&A with Mayor Lewis and City Manager Rodericks.
Page No. 13
City Clerk Monthly Report
March 19, 2025
Atherton's Annual Waste Wise Event
Waste Wise Event, April 12, 2025
FOR ALL ATHERTON RESIDENTS ENCY REQUIRED
HOLBROOK PALMER PARK
• Atherton will host the annual Waste Wise Event on
Saturday, April 12, 2025, from 10:00 AM - 1:00 PM. E-Waste Drop off Atherton residents can come to Holbrook-Palmer Park to
drop off E-Waste, have sensitive documents shredded, and collect compost at no cost.
• Some items, including batteries and fluorescent
tubes, will not be accepted.
• matimum of three steadard Danker bused
• Residents may bring three standard banker boxes
for secure on-site shredding. Compost Giveaway
Questions? Contact Michael Gallagher at
WESTIONST
[email protected]
Summer Events
• Atherton's annual summer movies and concerts will return to Holbrook-Palmer Park this June, July, and August. Staff are in the final stages of confirming 3 performers (one each month) and at 2 movies that begin at sunset (typically after 7:30 pm). This year staff will provide a matinee showing in the Council Chambers starting at 4:00 PM. Once all the details have been confirmed it will be shared and advertised broadly.
(SUMMER EVENTS PHOTOS 2024)
Page No. 14
City Clerk Monthly Report
March 19, 2025
For Employee Appreciation Lunch, April 29, 2025
• The annual Employee Appreciation luncheon has been confirmed for Tuesday, April 29, from 11:30 AM - 1:00 PM in Council Chambers We will be recognizing six (6) employees celebrating employment milestones. The council is invited to participate.
IT Svstems & Activities
The Town's IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
• Led March 11 cybersecurity training for staff, consultants, and volunteers. • Participated in the Atherton Train Station project walk-through • Provided computer swap for camera PC and recommendations for printers for Police Department report writing station.
Performed routine new-hire setup for Police Department
Generator project replacement, working on getting all systems on panel backed up by UPS
• Cybersecurity and server routine maintenance including report generation for ESET and Cylance and Performed cyber security status check with vendor.
Emergency Management Activities
1. SMC Emergency Managers Association Meetings
The COAD of South San Mateo County held its monthly meeting on March 13, 2025, focusing on enhancing disaster preparedness, response, and recovery efforts through collaboration among member organizations. There was a presentation from the Red Cross regarding the Shelter Fundamentals class in Redwood City and other upcoming training. The representative from rEPAct noted the upcoming workshop on their emergency preparedness "Specific Plan".
2. Atherton Police Department, Menlo Park Fire Protection District, and A.D.A.P.T. hosted a discussion on emergency management and public safety on March 13, 2025. Presentation materials will be made available on the Police website here:
www.ci.atherton.ca.us/674/Community-Meeting-Resources
A DAPT.
COMMUNITY
WILDFIRE
PREPAREDNESS
FORUM
oin the Town af Alberton Dolid
Hiar Steve McCulley and Man
Park Fite Protection District Chian
forum and discussion on wildfire
prepsredness and mitigation
100 pM -3:00 PM March 13, 2025
SVe Horal
Holbrook-Patri Parh
• I5o Watkins Ave
Atherton CA 94027
Page No. 15
City Clerk Monthly Report
March 19, 2025
Sustainability Activities
The current sustainability projects and activities are:
1. Environmental Programs Committee
VOLUNTEER FOR
The next Environmental Programs Committee (EPC) will
be on March 20, 2025. EARTH DAY 2025
Earth Day Update: With our theme "Protect Our Species," Staff continues to prepare for the annual Earth Day Event, volunteers play a vital role in creating a meaningful, community-driven event
this is a brief update on the latest activities and that seeks to promotes sustainability and environmental awareness.
developments.
Vendors:
• Staff have confirmed four featured vendors including
21 APRIL 2025
the Palo Alto Little Explorers Petting Zoo, Traveling
11:00 AM TO 3:00PM
Reptile Show, West Coast Falconry, and the Beetle AT HOLBROOK-PALMER PARK Lady (returning for a 3r° year).
Sponsorships / Donors: REGISTER AT
ATHERTON.NEWS/
• Peninsula Clean Energy and CalWater have agreed to VOLUNTEER- FORM
donate $500.00 each to the 2025 Earth Day event.
Volunteers:
• We have secured 19 volunteers to date and have a planned volunteer listening session scheduled at the end of March to review roles.
Food:
• Staff have confirmed three (3) food truck vendors that will serve sustainable foods and all meet the San Mateo County rules.
2. Waste Reduction
a. CalRecycle Proposed Regulations
On March 3, 2025 CalRecycle hosted an informal workshop for the California Paint Product Recovery Program. To learn more about each click the links:
- Assembly Bill (AB) 1526
- Senate Bill (SB) 1143
b. Waste Wise Event - April 12, 2025
3. Electric Leaf Blower Program
The Town of Atherton's Electric Leaf Blower Program continues to perform well as we move through the FY24-25 cycle. At the current rate, we are receiving approximately 8 rebate applications per month. As of March 2025, there are about 36 rebates remaining under the FY24-25 program.
Sustainable San Mateo County will host a webinar on transitioning from Gas-Powered Leaf Blowers on Thursday, March 20 from 4:00 PM - 5:00 PM. To register click here.
Page No. 16
City Clerk Monthly Report
March 19, 2025
Join to learn how transitioning to electric powered leaf blowers can improve air quality, reduce noise, and protect workers.
4. Refuse & Recycling Subcommittee - No Updates
5. Climate Action Plan Dashboard
KLA and staff held the kick-off meeting to work on re-branding the Atherton Sustainability logo with an end go to use a launch of this updated branding will help drive more resident attention to the Towns Climate Action Plan (CAP) Dashboard.
Bay Area Air District Releases Regional Climate Action Plan Survey. They are gathering feedback from Bay Area communities on priorities and concerns regarding regional climate goals and potential strategies and actions. To take the survey click here.
6. RICAPS Meetings
The February and March meetings had a special focus on 2025 Reach Codes. Key updates included the availability of new building electrification resources, such as an in-house call center and free upgrades for income-qualified residents. TRC discussed areas within the reach codes that included, AC to heat pump, single family flex path, electric readiness, and energy performance for new construction. The timeline for these resources' ranges from Ql to Q4 of 2025. Alternative reach codes like gas water heater to heat pump water heater, air quality, zero carbon energy, and green building ordinances were also reviewed, with compliance and implementation strategies discussed.
Building Electrification
1. PCE Member Agency Grant -
Staff are in the final stages of submitting for the Peninsula Clean Energy (PCE) Member Agency Energy Grant.
THINKING ABOUT BUILDING AN ADU?
BACKYARD COTTAGES - GRANNY FLATS - IN-LAW UNITS
ADU Match Program
ADU Resource Center - San Mateo County
NEW ADU Resource Cente
If you are thinking of building an ADU the Town has
partnered with the ADU Resource Center of San Mateo
to bring you valuable resources. Visit smcadu.org to get MORE OF WHAT YOU'LL FIND ONLINE:
• Step-by-step guidance through all project phases
• Fillable worksheets to support the process
Page No. 17
City Clerk Monthly Report
March 19, 2025
City Clerk Activities CURRENT and ON THE HORIZON
The staff have begun the work on the next edition of the Athertonian, reaching out to partners and departments to gather content, we are targeting late April for delivery to Atherton homes.
There are currently 5 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media. esidents, community members, and other public agencies have viewed and interacted with ti wn from February 1 to February 28. Impressions refer to the number of reactions, view comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X O new followers, a total of 627 487k impressions (-13.8% followers decrease from January)
Instagram 13 new followers, a total of 1,646 2. 1k impressions (-30% followers decrease from January)
Facebook 4 new followers, total of 606 followers 904 impressions (31% increase from January)
NextDoor 35 new members, a total of 5,678 200 impressions (10% mimers, and 2,429 housholds increase from January)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity. In this reporting period we had 31 posts, which represents a 41% increase @ Posts S Impressions d Engagement %, Engagement rate
3.5k 2.2%
7 +41% vs Jan 04-Jan 31l y -17.8% vs Jan 04-Jan 31 -53.9% vs Jan 04-Jan 31l y -44% vs Jan 04-Jan 31l Page No. 18
City Clerk Monthly Report
March 19, 2025
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,651
News Flash (CM & PD) 1,567 & 1,572
Alert Center (CM & PD) 1,365 & 1,494
Calendar (Meetings) 1,579
• Website Analytics:
• February 1 - February 28: 5,5k Users
• Last 7 Days Total Page Views: 17,061
• Agendas = 678
• Police Department = 453
• Business Licenses = 413
• YouTube Analytics
• 363 Subscribers (1 new in the last 30 days)
1055 Videos
Newsflashes
1. NewsFlashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public. Recently, we shared upcoming event information about the March 13 Emergency Preparedness event with APD and MPFPD and a call for Earth Day 2025 Volunteers that received high impression stats.
2. Social Media
Our social media posts complement the newsflashes by presenting similar information but in a more casual, engaging tone. These posts reach a broader public audience and utilize vibrant event flyers, supporting images, and eye-catching graphics to capture attention.
Through the months, Social Media channels have increased engagement through follows, likes and account interactions. This has influenced staff to revisit the Town's Social Media Policy in hopes of updating it in 2025.
Page No. 19
City Clerk Monthly Report
March 19, 2025
The top posts for February were:
236 Impressions 210 Impressions
edwood City Invites You
greenwaste
GreenWaste Outreach in
herton thanis
In 2024, GreenWoste partnered with schools in Atherton ta promote waste education through audite presentations. onc Interoctive activities. Throughout the year they
• Visited Menlo School. Sacred Heart & Menlo College.
Providing educational materials & consultotions:
From the Heart:
• Hosted a waste-sorting gome at Menlo Schools Eco Act
Week.
• Conducted waste audits & student presentations on
reducing food woste
treated i rer healt
ontect April Merit
Page No. 20
I NANCE DEPARTMENT
of their efforts.
Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete - 8
% of Year Complete - 66.6%
Budget Revenue % Received
Park Program $ 115,000 44,322 39%
Planning Permits 850,300 315,090 33%
Business Licenses $ 290,000 245,939 85%
Police $ 368,861 420,297 114%
Sales Taxes $ 442,400 $ 303,193 69%
Miscellaneous $ 1,150,096 607,019 53%
Public Works 659,700 $ 310,209 47%
Franchise Fees $ 1,076,000 267,144 25%
Building Permits S 2,203,280 1,458,498 66%
Property Taxes $ 15,845,385 S 11,933,204 75%
Total $ 23,001,022 $ 15,904,914 69%
Budget Expenditures % Received
City Council $ 66,615 18,420 27.6%
Administration $ 1,430,943 898,911 62.8%
City Attorney $ 310,000 $ 136,465 42.7%
Finance $ 882,763 $ 598,090 67.7%
Planning $ 1,426,970 $ 989,151 69.3%
Building $ 1,735,066 $ 1,001,521 57.7%
Interdepartmental $ 1,172,460 $ 750,086 63.9%
Police $ 10,464,871 $ 6,984,891 66.7%
Public Works $ 3,713,887 $ 1,730,194 46.5%
Total 21,203,575 $ 13,103,727 61.7%
Page No. 21
PUBI GWORKS DEPARTMENT
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony's Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.
Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
February 24 38 12 6
March 24 38 6 12
April 24 39 12
May 24 39 12
June 24 38 6 12
July 24 36 4 12
August 24 37 12
September 24 38 5
October 24 65 18
November 24 60 18 6
December 24 60 24
January 25 38 12
February 25 39 6
Total 373 83 83
Page No. 22
Services Requests
Banner installation on Middlefield Road at Marsh Road
• Removal of bike Sharrow on Selby Lane for HUMP Stencil installation Installed "HUMP" Stencils on Watkins Avenue and Selby Lane Replaced pump for the Town Center entry water fountain
• Removal of debris on Selby Lane
• Installation of Meno-Atherton Little League field fence at HPP • Installation of Do Not Enter sign at end of Main House parking lot • Replacement of Playschool ceiling tiles due to water damage • Pothole repair on Alameda de las Pulgas near Polhemus Avenue Sign Replacements (various locations)
Storm Patrol (Townwide)
Removal of Town Center lobby light fixtures for repair
• Tree down response Alameda de las Pulgas and Polhemus Avenue Tree trimming around signs (various locations)
Installed Speed Hump Ahead signs on Watkins AVenue
• Weed abatement on Middlefield Road
• Replaced broken window at the Jennings Pavillion
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
Fire extinguishers (checked/re-charged)
• Park General daily duties - mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Page No. 23
Photographs of Work Performed
Banner Installation on Middlefeild Road
Little League!
Ages 2-14
= sign up at mabaseball.org
Sharrow Removal and HUMP Stencil on Selby Lane
HUMP
Town Center Entry Fountain Pump Replacement
Page No. 24
Debris Removal on Selby Lane
Meno-Atherton LL Field Fence Installation
Do Not Enter Sign at Main House parking lot
DO NOT
ENTER
Page No. 25
Pothole Repair on Alemeda de las Pulgas
Tree Down on Alemeda de las Pulgas and Polhemus Avenue
Watkins Speed Hump Ahead signs
SPEED
BUMP
AHEAD
Page No. 26
See Click Fix February 2025
Showing Results from 2/1/2025 to 3/1/2025
Hide Empty Rows
DA: Days to Acknowledge DTC: Days to Close O&O: Open and Overdue Category Created - Ack Closed
Sewer and Stormwater Issues 3 0
Street Light
Public Right-of-Way Concern 1
Street Sign 0
Other 1 0 0
Totals
REDWOOD 15th
VILLAGE Warrington + 2nd Ave 5th Ave Marsh Rd
Edison Way Bay Rd
FAIR OAKS
82 North Fair Marsh Rd
Conter St James Ave
Oaks
REDWOOD
OAKS Middlefield
Woodside Expy Fair Oaks Ln Unden Are
Watkins. Ave
Selby Ln FELTON
Adam Way Atherton GABLES Oak Grove Ave
PARK FOREST
Nimitz Ave Austin Ave SPRUCE SAN
ANTONIO
Alejandra Ave
Menlo Park
Stockbridge Ave
WEST
ATHERTON 82
DOWNTOWN
"lara Ave MENLO PARK
Sacred
Heart Prop
Polhemus Ave Fremont St ALLIED ART
STANFORE
PARK
Atherton Ave Windsor Dr
Camino A/ Lag°
WEST MENLO
Page No. 27
Public Works Maintenance
Budget versus Expenditures Thru February 2025
Short Accounting Code Description Budget Actual %
Code
A01 101-53-52031-053 Streets $400,000 $280,577.24 70.1% A02 101-57-52031-057 Parks (Grounds & Fac) $325,000 $222,200.76 68.4% A03 101-59-52031-059 Other Facilities $175,000 $55917.11 32.0% A04 213-30-52031-000 Library $20,000 $33,177.73 165.9%
AOS 101-58-52031-000 Tennis $10,000 $6,855.36 68.6%
E06 101-58-52030-058 Event Services $10,000 $226.48 2.3% Total $940,000 $599,945.68 63.7%
Public Works Budget to Expenditures
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$-
Streets Parks Other Fac Library Tennis Events
•Budget • Actual
Page No. 28
PARKS DIVISION
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park - the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for February 2025
Children's Main Carriage
North Jennings
Month Picnic House w/ Field D Other
Meadow Pavilion House
Area NM
23-Dec 0 2
24-Jan 0 0
24-Feb 0 0 0 0
24-Mar 3 2
24-Apr 4 NIN
24-May 3
24-Jun 6 2 2
FY 23-24 28 37 12 9
24-Jul 4 0 0
24-Aug NN- 4 0 0
24-Sep 0
24-Oct 0
24-Nov 1
24-Dec 0 0 0
25-Jan 1 0 0
25-Feb 2 0
25-Mar 0 0
25-Apr 0
25-May 0 0
25-Jun 0 0
FY 24-25 23 9
Parks Division Monthly Report -February 2025 Page 1 of 8 Page No. 29
Types of Rental Activity for February 2025
Month Social Gathering Wedding Corporates Other
23-Dec 4 0 0 0
24-Jan 2 0
24-Feb 0
24-Mar 4
24-Apr 3 0 3
24-May 14
24-Jun
FY 23-24 81 0 6 15
24-Jul 6
24-Aug 16 • - O
24-Sep 4
24-Oct 7 0 0
24-Nov 5 0 0
24-Dec 4 0
25-Jan 3 0
25-Feb 3 0 0
25-Mar 0 0 0
25-Apr 0 0
25-May
25-Jun 0 -0O
Total 48
Parks Division Monthly Report -February 2025 Page 2 of 8 Page No. 30
Revenue from Rental Activity for February 2025
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 S1,375.00
24-May S12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $9417.00 $0.00 $9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb $2,560.00 $0.00 $2,560.00
25-Mar
25-Apr
25-May
25-Jun
TOTAL $42,965.00
Parks Division Monthly Report -February 2025 Page 3 of 8 Page No. 31
General and Special Services for February 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For February:
Baseball fence installed
Jennings Pavillion door repair
Playground bathroom door repair
Playschool Celling tile replacement
Playground bathroom pump repair
Playschool roof repair
"Do Not Enter" sign installed at MH Lot
• JP window replacement
New and Future Planned Projects:
Jennings Pavillion Flooring, Main House and Art room Flooring Parks Division Monthly Report -February 2025 Page 4 of 8 Page No. 32
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
PC Key Public Clay Pickleball
#of Private Holder Court
Month Court Court Court
Hours Students Lessons Hours
Hours Hours Hours
23-Dec 672 309 397 349 6 N/A
24-Jan 631 325 377 335 0 4 8
24-Feb 542 297 323 299 6 15.5
24-Mar 653 337 441 393 5 24
24-Apr 677 344 462 422 11 52.5
24-May 724 365 472 433 8 84.5
24-Jun 741 371 496 425 0 42 124
FY-23-
8,052 3,889 5,306 4,465 0 126 308.5
24 24-Jul 812 443 465 0 64 75
24-Aug 705 433 380 39 117.5
24-Sep 805 407 395 15 116
24-Oct 797 397 325 22 132.5
24-Nov 415 362 6 169
24-Dec 367 322 15 125
25-Jan 597 351 321 9 167
25-Feb 660 433 395 12 188
25-Mar 0 0 0
25-Apr 0 0
25-May 0
25-Jun 0 0
Total 5,685 2,720 3,246 2,965 0 182 1,090
Parks Division Monthly Report -February 2025 Page 5 of 8 Page No. 33
Photographs of Work Performed in February 2025
Ball field fence Install
Playschool Celling tile replacement
Parks Division Monthly Report -February 2025 Page 6 of 8 Page No. 34
Playground bathroom pump repair
"Do Not Enter" sign installed at MH Parking lot
Parks Division Monthly Report -February 2025 Page 7 of 8 Page No. 35
Jennings Pavillion door repair
JP window replacement
Parks Division Monthly Report -February 2025 Page 8 of 8 Page No. 36
Town of Atherton
Building Department
ENTENDER 12-199. 80 Fair Oaks Ln.
INCORPORATED S Atherton, California 94027
FORNI Phone: (650) 752-0560
Community Services
Monthly Report
February 2025
Submitted by:
Interwest Consulting Group
Page No. 37
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
Feb-25
2024-25 2023-24
Total Construction Valuation: $8,208,767 $188,857,076 $101,229,887
REVENUE
Plan Check Fees Collected: $57,399 $323,536 $245,851
Permit Fees Collected: $128,822 $1,018,046 $714,202
Other Fees Collected: $7,125 $91,385 $51,158
TOTAL: $193,346 $1,432,967 $1,011,211
PLAN CHECK
Applications Received: 88 605 500
PERMITS
Residential:
New Single Family Residential Permits 16 18
Issued:
New Accessory Structures Issued: 17 161 150
Addition / Alteration Permits Issued: 15 67 80
Reroof / Water Well / Grading Permits 112
121
Issued:
Plumbing/Mechanical/Electrical
23 145 145
Permits Issued
Demolition Permits Issued: 2 15
Non-Residential:
New Permits Issued: 4
TOTAL Permits Issued (2) 66 529 524
INSPECTIONS
Inspections Performed:| 694 5,718 4,887
Footnotes:
he oil eat set price ere retrous the repenting month.
Page No. 38
Town of Atherton
Building Safety & Inspection
Planning Projects
February 1, 2025 to February 28, 2025
This Month Fiscal Year to Date
Activity Activity
Staff Level Reviews 12 109
Planning Commission Items 2 25
Planning Commission met for their regular meeting on February 26, 2025, the following occurred.
1.Public Hearing
ount towards the next income level), what could the Town expect from mid-cycle check-ins in either positive c egative circumstances, and how rental information on ADUs is reviewed by the state
2. Staff Reports - Town Planner Brittany Bendix reported on three topics:
a. Update on the Council's approval of revisions to the Housing Element and a brief summary of changes made ost-Planning Commission review. The approved changes are posted to the Town's website and will be submitter to HCD after seven days for review.
b. Clarification on Brown Act process for just cause teleconferencing. This came up relative to Commissioner Tonelli's absence and I worked with Anthony to convey direction from January's Brown Act Training. c.Update to the Planning Commission that the City Manager is coordinating with the Mayor to set a date for a future Inclusionary Housing study session and that it would likely be in April. April.
The next scheduled Planning Commission meeting is March 26, 2025.
Arborist Activity Summary
February 1, 2025 to February 28, 2025
Site Visits
Tree Removal Inspections Info. / Consu / C.E Plan Review TOTAL 10 13 6 95
Page No. 39
Town of Atherton
Building Inspection & Plan Check
Summary of New Single Family Residential Permits Issued by Month Month 2025 2024 2023 2022 2021 2020
January 5 1
February 1 - -
3 2
March 2 2 5
1 4 2 3 0
4 1 3
3 3 4 2
1 13 8 13 15
2 1 3 2 4
5 3 2 2 5
September 2 4 2 3 2
October 5 3 1 1
November 1 1 3
December 2 2 3
July to Dec Totals 15 10 13 12 18
Total New SFD
Permits: 1 28 18 26 25
Plan Check erformance
February 1, 2025 to February 28, 2025
No of Average Overdue
Project Cycles Plan Target
Review Plan
Type **
Checks Days Checks
Major 1st Review 157 9 10 0
Plan Check
Subsequent Rev. 145 5 5
1st Review 10 2 3 0
Subsequent Rev. 0 0
Total Number of Plan Checks 312
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Page No. 40
Summary Graphs
Plan Checks, Permits, Inspections
1000
900
715 767 795
800
668 694
700
607
600 566 548 543 522
532 514
500
400 •Permits
300 •Inspections
90 89 76 95 88 88
200 62 71 7905 65 -88
64 42
100 65 82 55 50 62 53 68 50 68 66
35 February September November December February
Valuation
$60,000,000
$49,730,313
$50,000,000
$40,000,000 $33,871,412
S29,398,259
$30,000,000
$15,725,004 $14,933,367
$14,588,655
$20,000,000 $12,970,492
$9,041,275 $10,141,645 $8,208,767
$8,500,073
$10,000,000 $4,550,746 $1,907.582
$0
February Mat June September October November December February Page No. 41
Summary Graphs
Fees
$450,000
$400,000 $385,239
$350,000 $321,439
$300,000
$250,000
$200,000 $187,126 $187,509
$210,803
$138,598 $98,958 $132,953 5150,074
$150,000 $95,197
$83,774 $96,730 $ 81,773
$100,000
$50,000
$0
February September November December
$2,500,000
YTD vs. Budgeted $2,191,280
$2,000,000
$1,528,800
$1,500,000 $1,432,967
$1,018,046
•FYTD 24-25
$1,000,000 *Budgeted 23-24
$530,400
$500,000 $132,080
$323,536
$91,385
$0
Other Plan Check Fees Permit Fees Total
Page No. 42
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
Jan Feb March April May June Total July Aug Sept Oct Nov Dec Total Totals Entitled ADU 3 2 5 5
Pemitted ADU 3 4
Finaled ADU 1
Entitled JADU 2
Pemitted JADU 1
Finaled JADU
Entitled SFR
Permitted SFR 1 0
Finaled SFR 1 5 6 6
2022| 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 114
Pemitted ADU 25 44 46 115
Finaled ADU 17 24 14 55
Entitled JADU 10 9 23
Pemitted JADU 8 13
Finaled JADU 2 9
Entitled SFR 20 17 63
Permitted SFR 26 18 28 72
Finaled SFR 17 29 11 57
Page No. 43
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
February 1, 2025 to February 28, 2025
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $250,000 2/28/2025 Total Penalties Deposited: $500,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted.
Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Forfieted Construction Time Limit Penalties
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025
Total to Date $3,648,000.00
Page No. 44
POLICE DEPARTMENT
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
MHH
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town's website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of February 2025
During this reporting period, there were 35 investigations. Of that total, 23 offenders were cited, arrested, referred to the San Mateo County District Attorney's Office for prosecution, or referred to the San Mateo County Juvenile District Attorney's Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, felony warrant, possession of a controlled substance, DUI, false vehicle registration tabs, hit and run, mail theft, fraud, stalking, criminal threats, and contempt of court.
Of the 1,705 total police incidents for the month, 1,091 were officer-initiated incidents. These incidents resulted in 336 citations being issued for vehicle code and other violations. Officers initiated 832 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Page No. 45
Traffic Incidents
Overall, there were 274 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period. •As Bivd Types of Calls
(101)
edwood City Bay Ra Municipal Code
FRIENDLY ACRE 101
• Outside Assists
JUNCT Middlefield Rd BELL
North
_Person Crimes
'ALM PARK
Proactive Enforcer
REDWOOD O
•Property Crimes
SIDE
ZA Quality Of Life Cal
Menlo
ERTON •Suspicious Circum:
DOWNTO
NORT
Alamed • Traffic
All | None Search
Sand Hill Ra
Palm Dr OLD PALO ALTO
WEST OF THE lest
ALAMEDA Menlo Park
Serra Si
SHARON
HEIGHTS Stanford
Page No. 46
Traffic Collisions
There were 8 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Types of Calls
jefferson Ab REDWOOD
JUNCTION Middlefield Rd
North
Fair Oaks •Alarm Responses
evelt Ave PALM PARK
REDWOOD OAKS •Bicycle Related Ca
Atherton • Civil Matter
NOODSIDE
PLAZA
• Collisions
Menio Park
WEST ATHERTON • Court Violations
DOWN
NO
Fire Dept Calls
Alameda de las Pulgas Sand Hill Ra
• Hazard Calls
Palm Dr
Vest I Tuvenile Calls
WEST OF THE
ALAMEDA Menlo Park All | None
Search
SHARON
HEIGHTS Stanford
STANFORD HILLS Stanford Ave
Sand Hill Rd
STANFORD Page MiliRd:
WEEKEND
AORES
Traffic Complaints
There were no scheduled traffic complaints for the month of February.
Page No. 47
Bicycle Traffic Stops
There were 4 bicycle related calls initiated during February. 3 calls were for improper lighting and 1 for a stop sign violation. These calls resulted in 4 verbal warnings.
Types of Calls
erson /
JUNCTION
North
Fair Oaks •Alarm Responses
sit Ave
PALM PARK
REDWOOD OAKS 2 Bicycle Related Ca
V Civil Matter
Atherton
OODSIDE
PLAZA *Collisions
Menlo Park 09 D Court Violations
WEST ATHERTON
•Fire Dept Calls
Alameda de las Pugas Sand Hill Ra 07
•Hazard Calls
WEST OF THE West •Juvenile Calls
ALAMEDA Menlo Park
All | None Search
SHARON
HEIGHTS Stanford
STANFORD HILLS Stanford Ave
Sand Hill Rd
Page Mili Rd
STANFORD
WEEKEND
Page No. 48
Criminal Activity and Suspicious Circumstances
The Department responded to 83 locations (some locations multiple times) for property crimes (11), person crimes (4), and incidents of suspicious circumstances (69).
Types of Calls
Redwood City Bay Rd
EL FRIENDLY ACRES • Municipal Code
Jefferson Ave REDWOOD
JUNCTION Middlefield Rd BELLE HAVEN • Outside Assists
North
Fair Oaks
sevelt Ave • Person Crimes
PALM PARK
REDWOOD
O Proactive Enforcen
THE WILLOV 2 Property Crimes
WOODSIDE
PLAZA
Menlo Park •Quality Of Life Cal
CRE
DOWNTOWN
NORTH
• Suspicious Circum:
Alameda UNIVERSITY
SOUTH
•Traffic
Sand Hill Ra
All | None Search
OLD
WEST West
Menlo Park MIDTOWN
AL
Serras Middlefie
SHARON
HEIGHTS Stanford
STANFORD HILLS Stanford Ave
Sand Hill Rd Alma St
STANFORD •Page Mill Rde
WEEKEND
ACRES
Junipero s BARRON PARK
Page No. 49
Municipal Code Violations
The Department responded to approximately 18 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, non- permitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
WEL
Lypes of Calls
Jefferson Ave REDWOOD
JUNCTION BE
Middlefield Rd North Municipal Code
Fair O
Josevelt Ave PALM PARK • Outside Assists
REDWOOD OAKS 13
• Person Crimes
Ather
WOODSIDE
PLAZA • Proactive Enforcen
Menlo Park •Property Crimes
WEST ATHE DOWN
NOR
E Alameda •Quality Of Life Ca
de las PWgas Sand Hill Ro • Suspicious Circum:
84 Palm Dr
•Traffic
WEST THE West
ALA DA Menlo Park All None Search
SHARON
HEIGHTS Stanford
STANFORD HILLS Stanford Ave
Sand Hill Rd
STANFORD •Page MiliRdi
WEEKEND
ACRES
Holbrook Palmer Park
Holbrook Palmer Park had 71 incidents during this reporting period, 67 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for animal calls and a medical.
Page No. 50
Premise Watch
Officers completed 550 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 173 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.
Incidents of note from this reporting period:
• On 02/12, the SRO investigated a possible assault on campus and determined it was a mutual altercation. The school is handling discipline.
• On 02/15, the SRO investigated an arson on campus where a trash can was lit on fire. The SRO located the juvenile subjects and is working with their parents and the school to resolve the issue.
• On 02/25, the SRO investigated a possible child pornography case where two juveniles filmed themselves during a sexual act. This incident is still under investigation.
The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.
Type Total
Other 4 9 87
Encinal Security 24 21 12 12 11 15 18 13 20 198
Traffic 3 24
Other 1
Knox School Security
Traffic
Other 10 4 2 3 4 10 52
Las Lomitas Security 14 12 11 7 8 11 6 102
Traffic 2
Other 3 10 7 7 46
Laurel Security 4 1 3 30
Traffic 2
Other 39 36| 26 30 21 12 34 64 63 41 35 436
M-A HS Security 21 30 | 13 12 15 18 27 20 15 16 216
Traffic 1 5
Menlo Other 14 15
College Security
Traffic 1
Other 3 1
Menlo School Security 7 3
Traffic
Other 6
Sacred Heart Security 3
Traffic
Other 3
Adelante Security
24 Selby Traffic
Total 193 173| | 152 | 2,008
Page No. 51
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton. violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 3 3:15 <4 minutes
Medium 157 4:31 <6 minutes
Low 323 5:55 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department's Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
January 2025 5:33
December 2024 5:45
November 2024 5:50
October 2024 5:20
September 2024 4:50
August 2024 5:50
Page No. 52
Total Training Hours for the Reporting Period: 50.5 HOURS
NAME TRAINING/HOURS DATES
Fong Finding the Leader in You/16 hours Feb 5 - 6
Cisco RAP Sheet Interpretation/3.5 hours Feb 18
Abarca RAP Sheet Interpretation/3.5 hours Feb 18
Tartour RAP Sheet Interpretation/3.5 hours Feb 18
Cisco SLI Session 1 of 8/24 hours Feb 27 - Mar 1
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
February 1,091 336
January 1,137 489
December 1,690 386
November 1,411 310
October 1,306 643
September 1,579 734
Noise Ordinance Violations
Total Construction Single- . In Unable to
Month School Other Violation
Reports Family Locate
Jan 5 0 3 1 1
Feb 4 0 1 2
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Page No. 53
Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 3
Feb 23 3 1 3 15 1
Mar
Page No. 54
Code Enforcement Activity Report
Summary:
Code Enforcement
Febimary 2025 Activity Report
Various concerns, questions, and complaints are received by the Code Enforcement Division every day. Examples of calls for Activity February Totals service are construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, non- New Cases permitted work on private/public property, overgrown/non- maintained vegetation, mobile food vendors, free speech/real Closed Cases 76 estate/construction signs, animal nuisances, zoning
questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns. Inspections 408 In addition to these topics and more, our Certified Code Notices Written 4 Enforcement Officers are responsible for construction plan review related to the municipal code building section, prevention of public citations 16 violations of the municipal code through investigation, detection, and education and outreach, and enforcement of violations of laws regulating public works, business activities, building Courtesy Letters 24 standards, land use, and municipal affairs.
Fines Issued $ 10,700
INSPECTION TYPE /
VIOLATION BY CATEGORY
CASE INITIATION SOURCE
Business License Zoning
Required Construction
346
Alternate Pkg Rea Regulations
4 3 3
22 Leaf Blower
18 Encroachments
Exemption Permit
Requests Herilage
Tree/Landscape
Plemit Kequireil
26 Public Nuisance
COP Review 39
Page No. 55