AGENDA PACKET
Town of Atherton
City Council
APRIL 16, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
PROCLAMATION FOR POLICE DISPATCHER APPRECIATION WEEK
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
Meeting Agenda Packet – April 16, 2025
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 7)
1. APPROVAL OF BILLS AND CLAIMS FOR MARCH 2025 IN THE AMOUNT OF $1,553,133
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve the Bills and Claims for March 2025 in the amount of $1,553,1333.
Description: This is a routine item to approve the monthly bills and claims for March 2025
2. ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2024
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that Council accept the Treasurer’s Report for the Second Quarter Ended December 31, 2024.
Description: This is a routine item to present the treasurer report to Council for acceptance.
3. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2025
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended accept the Treasurer’s Report for the Third Quarter Ended March 31, 2025.
Description: This is a routine item to present the treasurer’s report to Council for review and acceptance.
4. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2024/25 BUDGET
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council Adopt the attached Resolution authorizing a Budget Amendment for the FY 2024/25 Budget.
Description: This is a routine item that appears annually for the Council to review and approve midyear budget adjustments.
Meeting Agenda Packet – April 16, 2025
Recommendation: It is recommended accept the Treasurer’s Report for the Third Quarter Ended March 31, 2025.
Description: This is a routine item to present the treasurer’s report to Council for review and acceptance.
4. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2024/25 BUDGET
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council Adopt the attached Resolution authorizing a Budget Amendment for the FY 2024/25 Budget.
Description: This is a routine item that appears annually for the Council to review and approve midyear budget adjustments.
5. APPROVAL OF MINUTES FOR MARCH 19, APRIL 2, AND APRIL 3, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that Council approve minutes for March 19, April 2, and April 3, 2025 meetings.
Description: This is a routine item to approve City Council meeting minutes.
6. ACCEPTANCE OF A $180,000 DONATION IN SUPPORT OF POLICE DEPARTMENT TRAFFIC DIVISION WITH THE PURCHASE OF THREE BMW PATROL
MOTORCYCLES
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: It is recommended that the Council accept a $180,000 donation for the purchase of three BMW police patrol motorcycles.
Description: This item will be a Council review and discussion to consider accepting a donation of $180,000 for the purchase of three BME motorcycles.
7. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CAPITAL PROJECT MANAGEMENT FOR PROJECT MANAGEMENT
SERVICES ASSOCIATED WITH THE UPPER ATHERTON CHANNEL RELINING
PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to the professional services agreement with Capital Program Management, Inc., in the amount of $55,000 for additional project management services for the Upper Atherton Channel Relining Project.
Description: This item involves approval of an amendment to the Project Management Agreement to continue services for the next phase of the Project.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 8 – 9)
8. CONSIDERATION OF AN OPERATING FUNDING REQUEST FROM
ONESHORELINE IN SUPPORT OF MULTIJURISDICTIONAL FLOOD
MITIGATION PROJECTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and consider approval of the request from OneShoreline for an operating fund contribution of $25,000 per year for three fiscal years – FY 2025/26, 2026/27 and 2027/28 ($75,000 total).
Description: This item involves a discussion by the Council to consider an allocation of $25,000 a year to OneShoreline.
Meeting Agenda Packet – April 16, 2025
REGULAR AGENDA (Items 8 – 9)
8. CONSIDERATION OF AN OPERATING FUNDING REQUEST FROM
ONESHORELINE IN SUPPORT OF MULTIJURISDICTIONAL FLOOD
MITIGATION PROJECTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and consider approval of the request from OneShoreline for an operating fund contribution of $25,000 per year for three fiscal years – FY 2025/26, 2026/27 and 2027/28 ($75,000 total).
Description: This item involves a discussion by the Council to consider an allocation of $25,000 a year to OneShoreline.
9. EL CAMINO REAL COMPLETE STREETS GAP CLOSURE STUDY
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council receive a presentation on the El Camino Real Complete Streets Study and select both Concept 1 (Added Sidewalks and Striped Bike Lanes) and Concept 2 (Wider Sidewalks & Buffered/Protected Bike Lanes) as preferred alternatives for further evaluation. Council feedback regarding next step project development and potential grant opportunities is also requested.
Description: This item involves a discussion by the Council of the alternatives for the El Camino Real Gap Closure Project and narrowing the options to move forward to the next Phase of the Project.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Meeting Agenda Packet – April 16, 2025
referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda Packet – April 16, 2025
Item No. 2
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: ACCEPTANCE OF TREASURER’S REPORT FOR THE SECOND QUARTER ENDED DECEMBER 31, 2024
RECOMMENDATION
Accept the Treasurer’s Report for the Second Quarter Ended December 31, 2024.
BACKGROUND
The Treasurer’s Report provides an update on the cash and investment position of the Town of Atherton.
The Second Quarter Treasurer’s report for FY 2024/25 as of December 31, 2024, is attached.
The total cash and investments for the Town is $37,776,096. Of the total amount, $24,593,011 is listed as “non-restricted” and although may be listed as such, this amount is not all available for spending. “Non-restricted” means not legally restricted but the Town does have obligations and unfunded liabilities that must or may be met with non-restricted funds. Also attached is the PARS Trust account available balance as of December 31, 2024. The total amount in the PARS account is $8,824,608. This is a “restricted” investment that is used for the Town’s OPEB liabilities.
Insight Asset Management provides non-discretionary investment advisory services to the Town for investments. Staff is working in conjunction with Insight to ensure cash and investments adhere to our goals of safety, liquidity, and yield. To facilitate the trading and safekeeping of securities. Principal serves as the safe-keeping agent for the Town.
Staff will continue to ensure cash liquidity of funds is readily available for operational needs and capital projects. LAIF offers the most liquidity and as of December 31, 2024 holds $19,051,871.
POLICY FOCUS
The Town’s Statement of Investment Policy requires the City Manager or designee to submit quarterly and annual Treasurer’s Report to the City Council. The California Government Code Section 53646, Subsection B (1) requires that the quarterly Treasurer’s Report be submitted to Page 81 of 477
Treasurer’s Report
April 16, 2024
the legislative body within 30 days of the close of a given quarter or within a reasonable time of scheduled council meetings. Staff strives to make this deadline. The current reporting quarter closed on December 31, 2024.
FISCAL IMPACT
None.
GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal C – Maintain Conservative Fiscal Policies and Financial Transparency
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
In addition, the Town keeps its financial information up to date via a transparency webpage. https://ca-atherton.civicplus.com/index.aspx?NID=269
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission.
ATTACHMENTS
1. Treasurer’s Report for Second Quarter Ended December 31, 2024
Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2025
RECOMMENDATION
Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2025.
BACKGROUND
The Treasurer’s Report provides an update on the cash and investment position of the Town of Atherton.
The Third Quarter Treasurer’s report for FY 2024/25 as of March 31, 2025, is attached. The total cash and investments for the Town is $39,381,640. Of the total amount, $26,113,558 is listed as “non-restricted” and although may be listed as such, this amount is not all available for spending. “Non-restricted” means not legally restricted but the Town does have obligations and unfunded liabilities that must or may be met with non-restricted funds. Also attached is the PARS Trust account available balance as of February 28, 2028. The total amount in the PARS account is $8,941,554. This is a “restricted” investment that is used for the Town’s OPEB liabilities.
Insight Asset Management provides non-discretionary investment advisory services to the Town for investments. Staff is working in conjunction with Insight to ensure cash and investments adhere to our goals of safety, liquidity, and yield. To facilitate the trading and safekeeping of securities. Principal serves as the safe-keeping agent for the Town.
Staff will continue to ensure cash liquidity of funds is readily available for operational needs and capital projects. LAIF offers the most liquidity and as of March 31, 2025 holds $19,238,663.
POLICY FOCUS
The Town’s Statement of Investment Policy requires the City Manager or designee to submit quarterly and annual Treasurer’s Report to the City Council. The California Government Code Section 53646, Subsection B (1) requires that the quarterly Treasurer’s Report be submitted to Page 109 of 477
Treasurer’s Report
April 16, 2024
the legislative body within 30 days of the close of a given quarter or within a reasonable time of scheduled council meetings. Staff strives to make this deadline. The current reporting quarter closed on March 31, 2025.
FISCAL IMPACT
None.
GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal C – Maintain Conservative Fiscal Policies and Financial Transparency
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
In addition, the Town keeps its financial information up to date via a transparency webpage. https://ca-atherton.civicplus.com/index.aspx?NID=269
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission.
ATTACHMENTS
1. Treasurer’s Report for Third Quarter Ended March 31, 2025
Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2024/25 BUDGET
RECOMMENDATION
Adopt the attached Resolution authorizing a Budget Amendment for the FY 2024/25 Budget.
BACKGROUND
Staff presented the Mid-Year budget review for the General Fund FY 2024/25 at its February 5, 2024 Study Session. Staff noted that the FY 2024/25 Budget reflected the Town’s positive financial outlook while maintaining City Council priorities. The Report highlighted the current year’s expenditures, year-end estimates, and identifies any significant issues which may impact the upcoming budget. The FY 2024/25 Mid-Year Budget Report provided the Council with information about the status of the Town’s financial condition at the half-way point in the Fiscal Year.
The FY 2024/25 Mid-Year Budget projected total revenues of $26.3m. An increase of $817,000 over the anticipated revenue in the Adopted Budget of $25.5m. The FY 2024/25 Mid-Year Budget Report projected expenditures at $21.2m. This is an increase of $183,900.
The Council discussed revenue and expenditure summaries across all departments. Staff advised that there were several areas that required a Mid-Year Budget Amendment totaling $183,900.
Most items identified are one-time expenditures for operations or maintenance; and/or one-time priority contract revenue adjustment and document imaging project implementation. The FY 2024/25 Mid-Year adjustment is spread across the four identified areas as noted in Exhibit A.
The Council approved the adjustments and staff advised that a Budget Amendment Resolution would be returned for approval on the March Consent Agenda. However, the item was not timely prepared and is included in the Consent Agenda for April.
Mid-year Budget Staff Report
April 16, 2025
POLICY FOCUS
Staff is presenting a Budget Amendment Resolution for adoption to reflect the noted adjustments.
FISCAL IMPACT
The overall fiscal impact to the General Fund due to Mid-Year adjustments is a General Fund Net expenditure increase of $183,900 (.87%) against a General Fund (plus ERAF) revenue increase of $817,000 (3.2%).
GOAL ALIGNMENT
Goal C- Maintain Conservative Fiscal Policies and Financial Transparency
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
ATTACHMENT
1. Resolution of the City Council of the Town of Atherton Approving Mid-Year FY 2024/25 Budget Adjustment
ATTACHMENT 1
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF
ATHERTON APPROVING MID-YEAR BUDGET AMENDMENT
FOR FY 2024/25
_________________________________________
WHEREAS, the City Council supports the proposal of the Mid-Year Budget review; and WHEREAS, to account for increase in Building department expense, a $75,900 corresponding adjustment in expenditures is necessary for Building Services contract expense; and
WHEREAS, to account for an increase in Administration department expense, a $25,000 corresponding adjustment in expenditures is necessary for Laserfiche project for equipment software expense; and
WHEREAS, to account for increase in Police Department expense, a $53,000 corresponding adjustment in expenditures is necessary for Overtime expense and Alarm system upgrade; and
WHEREAS, to account for the increase in Public Works Department expense, a $30,000 corresponding adjustment in expenditures is necessary for Contract Park Event Services expense; and
WHEREAS, in review of the General Fund at Mid-Year for Fiscal Year 2024-2025, these adjustments are to be made to the Operating Budget as set forth in Exhibit A, attached hereto and incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve an amendment to the FY 2024-25 Town Budget to enact the changes identified on Exhibit A attached hereto.
PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 16th day of April 2025 by the following vote:
AYES: Council members:
NOES: Council members:
ABSENT: Council members:
________________________
Elizabeth Lewis, MAYOR
Town of Atherton
ATTACHMENT 1
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney
ATTACHMENT 1
EXHIBIT A
Town of Atherton
Budget Amendment Request
Transfer $183,900 From:
2024/2025
Un-appropriated General Fund Balance
To:
2024/2025
101-25-52033-025 Contract Bldg. & Life Safety Services $75,900 101-12-57006-012 Computer Equipment Software $25,000
101-40-57009-040 Computer Equipment Software $40,000
101-40-50006-040 Overtime $13,000
101-58-52030-058 Contract Park Event Services $30,000
$183,900
Total Adjustment $183,900
REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PRESENTATIONS
• Sequoia Healthcare District
Chief Executive Officer Pamela Kurtzman led a presentation and encouraged a partnership with the Town related to programming and outreach.
• Introduction and Swearing in for Management Analyst Alexis Garcia-Dawson and Sergeant Doug Richardson
Chief McCulley introduced and swore in the staff.
PUBLIC COMMENTS - NONE
• Resident Commented on the installation of speed humps on Selby and Stockbridge.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members Council Member Hawkins-Manuelian disclosed communications.
DEPARTMENTAL WRITTEN REPORT
There were no comments.
REPORT OUT OF CLOSED SESSION – by City Attorney Ebrahimi
MINUTES
Town of Atherton
City Council
MARCH 19, 2025
REGULAR MEETING
City Attorney Ebrahimi noted that Council met in closed session, there were no public comments and there is no reportable action.
Town of Atherton City Council Regular Meeting – March 19, 2025
CONSENT AGENDA (Items 1 – 4)
1. APPROVAL OF BILLS AND CLAIMS FOR FEBRUARY 2025 IN THE AMOUNT OF $1,429,576
2. APPROVAL OF MINUTES FOR FEBRUARY 19 AND MARCH 5, 2025
3. 2024 GENERAL PLAN IMPLEMENTATION AND HOUSING ELEMENT ANNUAL
PROGRESS REPORT
4. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND THE
ATHERTON MUNICIPAL CODE TO RESPOND TO COMMENTS FROM THE
CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) ON THE 2023-2031 HOUSING ELEMENT AND ZONING CODE UPDATES.
Public Comment:
• John Riddle
Adopted Ordinance No. 673
MOTION BY: Widmer, Second by Holland to approve the Consent Agenda Items 1 – 4.
AYES: Hawkins-Manuelian, DeGolia, Widmer, Holland, Lewis NOES:
ABSTAIN:
ABSENT:
PUBLIC HEARING – NONE
REGULAR AGENDA (Items 5 - 7)
5. DISCUSSION AND DIRECTION REGARDING ATHERTON ARTS FOUNDATION
PROPOSAL FOR MAIN HOUSE
Management Analyst Talavera presented the report to Council seeking feedback on the Atherton Arts Foundation proposal for art on display in the Main House at Holbrook-Palmer Park and revisions to the Park Facilities Use agreement.
Atherton Arts Foundation representatives were present to comment on the item.
Council discussed rotation of the artwork on display, the duration of art on display, donations or art, and min-shows at the Main House. Council expressed support for the project and directed that staff move forward with an agreement with the Art Foundation and the use of the Main House as proposed.
Town of Atherton City Council Regular Meeting – March 19, 2025
6. REVIEW AND DIRECTION REGARDING CHAPTER 6.04 – ANIMAL CONTROL City Manager Rodericks presented a report with a brief overview of the history of the item.
Public Comment:
• George Manuelian
• Feed Store Owner
Council discussed concerns related to the number of chickens allowed on a property, surrounding community regulations, other non-domesticated animal keeping, best practices, permit control, and health and safety rules.
Council directed that the Animal Control Ordinance be returned to the Planning Commission and directed the Commission engage in a public process to examine setbacks, number of chickens, permit fees and the requirements for permits, consider the County regulations, and review the ordinance holistically for a review of other animals.
7. REVIEW AND DISCUSS POLICY ISSUES RELATED TO EMERGENCY
PREPAREDNESS
City Manager Rodericks provided a brief report.
Council discussed community concerns related to fire prevention, emergency training, heritage trees and disfavored trees, CERT and ADAPT. The Council expressed support for the current relationships.
Menlo Park Fire Protection District Board Member Gary Bloom made comments.
Public Comment:
• Jerry Leugers
COUNCIL REPORTS/COMMENTS – None
FUTURE AGENDA ITEMS – None
ADJOURN
Mayor Lewis adjourned the meeting at 7:55 pm.
________________________
Anthony Suber, City Clerk
Town of Atherton City Council Regular Meeting – March 19, 2025
SPECIAL MEETING STUDY SESSION
Mayor Lewis called the meeting to order at 3:00 p.m.
ROLL CALL –
City Council: Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
Audit and Finance Committee: Patil (Absent), Sleeth, Scolnick (Absent), Hill, Walker – Present
PUBLIC COMMENT
STUDY SESSION
1. FY 2025/26 GENERAL FUND/OPERATIONS BUDGET
Finance Director Barron presented an overview of the Fiscal Year 2025/2026 General Rund Revenues, projected General Fund Expenditures, Single-Year Revenue Surplus and overall expenditure increase.
Council reviewed the presented information and had a few clarifying questions.
This item was informational only and will return to Council for formal adoption at a future meeting.
2. DEPARTMENT OF POLICE INTERNAL AUDIT AND INSPECTION REPORTS Chief McCulley presented the Annual Police Report reviewing a few key areas related to Audits, response times, prevention programs and community engagement activities.
Council received the information and had a few questions about performance and specific programs.
This was an information only item.
MINUTES
Town of Atherton
Joint Study Session City Council & Audit
and Finance Committee
APRIL 2, 2025
SPECIAL MEETING
Town of Atherton City Council Special Meeting – April 2, 2025
COUNCIL REPORTS/COMMENTS
ADJOURN
Mayor Lewis adjourned the meeting at 4:14 pm.
________________________
Anthony Suber, City Clerk
Town of Atherton City Council Special Meeting – April 2, 2025
SPECIAL MEETING
Mayor Lewis called the meeting to order at 12:30 p.m.
ROLL CALL – Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PUBLIC COMMENT – NONE
SPECIAL MEETING ITEMS
1. ANNUAL CITY COUNCIL TEAM-BUILDING AND GOALS MEETING
City Manager Rodericks and Drew Corbett introduced the purpose for the Special Meeting and walked the Council through the Council Goals and Initiatives and the associated departmental workplans that roll up into each goal.
Council held a thorough discussion on each goal area and provided direction and feedback to revise each area aligning them with current priorities.
Council revised the goals as follows;
- Goal A - Preserve Small Town Character & Quality of Life - Goal B - Improve Public Safety & Emergency Preparedness - Goal C - Maintain Conservative Fiscal Policies and Financial Transparency - Goal D - Be Forward Thinking
- Goal E - Maintain and Improve Public Infrastructure
- Goal F - Build Community & Promote Civic Engagement
COUNCIL REPORTS/COMMENTS
ADJOURN
Mayor Lewis adjourned the meeting at 3:30 pm.
________________________
Anthony Suber, City Clerk
MINUTES
Town of Atherton
City Council
APRIL 3, 2025
SPECIAL MEETING
Town of Atherton City Council Special Meeting – April 3, 2025
Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, POLICE CHIEF
DATE: APRIL 16, 2025
SUBJECT: ACCEPTANCE OF A $180,000 DONATION IN SUPPORT OF
POLICE DEPARTMENT TRAFFIC DIVISION WITH THE
PURCHASE OF THREE BMW PATROL MOTORCYCLES
RECOMMENDATION
It is recommended that the Council accept a $180,000 donation for the purchase of three BMW police patrol motorcycles.
BACKGROUND
The police department has a long history of a police motorcycle traffic safety enforcement unit which responds protectively to enforce traffic safety laws and to investigate vehicle collisions.
Traffic safety concerns are the number one resident complaint we receive on a routine basis. Currently our motorcycle traffic unit consists of a motor sergeant and two motor officer positions.
ANALYSIS
The three BMW motorcycles for replacement have exceeded their recommended service life in terms of both mileage and operational hours. Over time, these motorcycles have experienced increasing maintenance costs, reliability concerns, and diminished performance, making them less safe and efficient for patrol duties.
Key Reasons for Replacement:
Safety Concerns: As motorcycles age, wear and tear on critical components—such as braking systems, suspension, and engine performance—can lead to potential safety hazards for officers operating them at high speeds or in emergency situations.
Rising Maintenance Costs: Repairs have become more frequent and costly, diverting resources from other essential policing needs. In some cases, replacement parts for older models are harder
Acceptance of Donation for Patrol Motorcycles
APRIL 16, 2025
to obtain, leading to longer downtimes.
Operational Efficiency: Reliable motorcycles are crucial for traffic enforcement, emergency response, and public safety operations. The aging fleet may not meet the department’s needs in responding quickly and effectively to incidents.
Cost-Effectiveness: Investing in new motorcycles now will reduce long-term maintenance expenses and ensure a modern, fuel-efficient fleet that serves the community effectively.
Staff were approached by a resident who wants to donate $180,000 to the Town for the express purpose of funding the purchase of the three replacement BMW police motorcycles.
FISCAL IMPACT
None.
The private funding of $180,000 will support the purchase costs of the three BMW patrol motorcycles. Ongoing costs to support motorcycles will be limited to fuel and routine maintenance costs. Those costs currently exist.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal B - Improve Public Safety & Emergency Preparedness • Goal D – Be Forward Thinking
• Goal F – Build Community & Promote Civic Engagement
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
None
Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: APPROVE AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH CAPITAL PROJECT
MANAGEMENT FOR PROJECT MANAGEMENT SERVICES
ASSOCIATED WITH THE UPPER ATHERTON CHANNEL
RELINING PROJECT
RECOMMENDATION
It is recommended that the Council approve an amendment to the professional services agreement with Capital Program Management, Inc., in the amount of $55,000 for additional project management services for the Upper Atherton Channel Relining Project.
BACKGROUND
The Town’s Townwide Drainage Study Update in 2015 identified a variety of drainage improvements required throughout the Town. The relining of the side slopes and bottom of the deteriorated portions of the channel west of Alameda de las Pulgas were identified as Tier I priority projects. The project outlined in the Drainage Study Update were as follows:
II1 – Reline Channel Slopes, Atherton Channel, Phase I
• Restore the sides of the channel. Assume total channel length of 1000 lineal feel is in need of repair.
• Channel to be repaired excludes sections where other channel improvement projects are identified.
• Expand the life expectancy of the channel.
• This project would be phase 1 of two projects. Phase 1 would restore channel areas most needing improvement upstream of Alameda de las Pulgas.
• To identify specific locations most needing improvements, a condition assessment of the existing channel is recommended prior to design of channel improvements.
JJ1 – Reline Channel Bottom, Atherton Channel, Phase I
• Regrade the bottom of the channel. Assume total channel length of 1000 lineal feel is in need of repair.
Atherton Channel Contract
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• Channel to be repaired excludes sections where other channel improvement projects are identified.
• This project would be phase 1 of two projects. Phase 1 would restore areas most needing improvement upstream of Alameda de las Pulgas.
• To identify specific locations most needing improvements, a condition assessment of the existing channel is recommended prior to design of channel improvements.
The City Council received a presentation regarding the initial findings from the channel inspections and conceptual repair solutions at the January 22, 2025, Study Session. The project team has also initiated a consultation with the regulatory agencies and have scheduled a pre-application site walk with the agencies to discuss the project.
ANALYSIS
The initial agreement with Capital Program Management for project management services, approved by the City Council in the amount of $66,000, covered an initial term through the 2024 calendar year. The current projected schedule for the project anticipates completion of design and permit approval in December 2025. Capital Program Management (CPM) has provided a proposal in the amount of $55,000 to continue project management services for the project through February 28, 2026.
FISCAL IMPACT
The total cost of the agreement with Capital Program Management is $121,000, including the initial contract amount of $66,000 and the proposed amendment of $55,000 . Funding for the amendment is available in the Capital Improvement Program project budget for the Upper Atherton Chanel Relining project.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Preserve Small Town Character and Quality of Life • Goal Area D – Be Forward-Thinking
POLICY FOCUS
The Council policy focus should be on the implementation of the Atherton Channel Relining Project as outlined in the CIP.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo
Atherton Channel Contract
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Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Capital Program Management amendment proposal dated April 9, 2025
Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: APRIL 16, 2025
SUBJECT: CONSIDERATION OF AN OPERATING FUNDING REQUEST
FROM ONESHORELINE IN SUPPORT OF MULTIJURISDICTIONAL FLOOD MITIGATION PROJECTS
RECOMMENDATION
It is recommended that the Council review and consider approval of the request from OneShoreline for an operating fund contribution of $25,000 per year for three fiscal years – FY 2025/26, 2026/27 and 2027/28 ($75,000 total).
BACKGROUND
OneShoreline was formed in 2019 via State Legislation. All 20 San Mateo County cities and towns, along with the County, supported the formation of the Special District, more formally known as the San Mateo County Flood and Sea Level Rise Resiliency District.
At the time of formation, each jurisdiction committed to providing three years of start-up operating funds. The Town’s contribution was $25,000 over three years for a total of $75,000 ending in 2022. Contribution amounts varied based on population and are outlined in the attached letter from OneShoreline.
OneShoreline extended their operations through December 2028 through a variety of efficiencies and additional funding sources; but, additional funding is needed to sustain operations.
ANALYSIS
OneShoreline is exploring additional approaches for additional funding, to include potential funding from Proposition 4 (“Climate Bond”). To date, OneShoreline has secured over $30m in funding toward regional projects. However, many of these funding sources require local match funding. To address the local match requirement, OneShoreline is exploring the possibility of a local ballot measure that would provide long-term funding that can be leveraged and matched with outside funding to sustain operations. However, a ballot measure will take time and to continue to meet its obligations, OneShoreline is approaching local agencies for another round of funding commitment consistent with initial start-up funding.
Request for Contribution to OneShoreline
APRIL 16, 2025
The request to the Town is $75,000 over three years beginning in FY 2025/26. A representative from OneShoreline is present for the meeting to provide a presentation on OneShoreline, its projects and the request for funding.
Regional Projects of Interest to the Town
OneShoreline has provided general resource assistance to the Town on flood control matters. In addition, OneShoreline has participated with the Town on the Flood Early Warning System and has installed flood warning and monitoring devices for early warning within the Atherton Channel in Atherton.
Upon formation, the Town participated with OneShoreline on the Bayfront Canal and Atherton Channel Flood Protection and Ecosystem Restoration Project. The Town contributed $1.35m toward this $9.5m project. Other partner agencies included the County of San Mateo, City of Redwood City and City of Menlo Park. Each agency contributed at differing amounts with the City of Redwood City contributing the largest amount.
This project, at the entrance to Bedwell Bayfront Park near the intersection of Highway 84 and Marsh Road protects five mobile home parks, and other housing and businesses from frequent, damaging flooding from runoff from upstream contributing agency watersheds. Local agencies began planning this project over a decade ago, and in January 2020, OneShoreline assumed the role of lead agency. Over the subsequent 15 months, OneShoreline certified the CEQA document, secured federal and state environmental permits, signed a funding agreement for Project construction and long-term maintenance with Redwood City, Menlo Park, San Mateo County, and the Town, and completed land agreements with several of these jurisdictions and a private landowner. Construction of the project began in May 2021.
Construction of this approximately $9.5 million project concluded in January 2022 — on schedule and within the allocated budget. The new underground culvert system is prepared to divert the excess stormwater flows from Bayfront Canal to the managed ponds of the U.S. Fish & Wildlife Service, as designed.
FISCAL IMPACT
For FY 2025/26, the impact would be $25,000. A similar impact would occur in FY 2026/27 and FY 2027/28 to reach the total contribution of $75,000.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area C – Maintain Conservative Fiscal Policies and Financial Transparency • Goal Area D – Be Forward-Thinking
POLICY FOCUS
Request for Contribution to OneShoreline
APRIL 16, 2025
The Council’s policy discussion is a benefit analysis of continued regional participation in OneShoreline.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. February 25, 2025 Letter from OneShoreline
Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: EL CAMINO REAL COMPLETE STREETS GAP CLOSURE
STUDY
RECOMMENDATION
It is recommended that the Council receive a presentation on the El Camino Real Complete Streets Study and select both Concept 1 (Added Sidewalks and Striped Bike Lanes) and Concept 2 (Wider Sidewalks & Buffered/Protected Bike Lanes) as preferred alternatives for further evaluation.
Council feedback regarding next step project development and potential grant opportunities is also requested.
Action Request
Staff recommends that the City Council advance Concept 1 (Added Sidewalks and Striped Bike Lanes) and Concept 2 (Wider Sidewalks & Buffered/Protected Bike Lanes) as preferred alternatives that would continue to be evaluated for further design in the next phase of the Caltrans PID process. As requested further in this Report, staff recommends that the Council direct staff to continue engagement with SamTrans, SMCTA and Caltrans regarding their collective efforts in advancing improvements to El Camino Real and seek funding for the improvement of the Selby Lane/El Camino Real intersection.
BACKGROUND
El Camino Real serves as the north-south backbone of in the Countywide transportation system that connects the entire Peninsula. This regional arterial (State Route 82) carries 36,000 average vehicles each day through Atherton. Locally, a December 2024 Caltrans speed survey found critical speeds (85th percentile) for vehicles, the speed at which 85% of vehicles travel under free flow conditions, average 38 miles per hour (mph). However, the corridor lacks consistent sidewalks, accessibility to bus stops, and bicycling infrastructure. Pedestrians and cyclists are required to use the partially paved shoulder to traverse the corridor through Atherton.
Between 2011-2020, the pedestrian fatality rate in Atherton was over 4 deaths per 100,000
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residents: amongst the highest in the Bay Area (according to National Highway Traffic Safety Administration data). Vehicles speeds on the six-lane arterial exacerbate local concerns. At 31 mph, the average risk of severe injury for pedestrians in a motor vehicle crash is 50 percent, and increases to 75 percent at 39 mph.
Consistent with the Complete Streets Policy adopted by the City Council on November 28, 2012, and the Town’s Bicycle and Pedestrian Master Plan, adopted in 2014, which outlined the need and desire for bicycle and pedestrian facilities along El Camino Real, the Town secured grant funding from the San Mateo County Transportation Authority (SMCTA) through its 2023 Pedestrian & Bicycle Program (Cycle 6) to develop and evaluate Complete Streets design options for the 1.5- mile segment of El Camino Real from north of Selby Lane to Valparaiso Avenue. The study included three phases and its recommendations are to serve as the first step in the overall project development process, setting the foundation for more detailed design and engineering to come.
Since El Camino Real is a State Route, Caltrans would have ultimate jurisdiction over the project development process.
The study was initiated in Spring 2024 with staffing and consultant support services from the SMCTA, as well as funding contributions from the Town, City of Menlo Park, and SamTrans.
The study includes the following goals:
• Improved Safety and Quality of Life: Create a plan that prioritizes and enhances safety for all road users, particularly for the most vulnerable (i.e., people walking, riding bicycles), avoiding traffic diversion and impacts to side streets, while addressing seasonal flooding along the corridor.
• Improved Connectivity: Improve connections between key destinations along El Camino Real and create a consistent experience for all modes (i.e., pedestrians, cyclists, drivers). • Enhanced Equity & Access: Prioritize equity and access for all road users and for people of all ages and abilities.
• Expanded Travel Options: Expand active transportation (i.e., walking, cycling) facilities and improve transit access to make it easier or more convenient for people to travel without a car.
On July 23, 2024, the Transportation, Bicycle, and Pedestrian Safety Committee reviewed existing conditions and initial public outreach efforts regarding needs, issues and concerns regarding the roadway, traffic and bicycle and pedestrian mobility. Phase 1 of the study was completed in Fall 2024 and included a safety data assessment, infrastructure inventory, and potential needs grounded in stakeholder input and conversations with the local community.
The City Council received a presentation on the El Camino Real Complete Streets Study and provided feedback on the various alternative cross-sections developed and the alternatives proposed for further evaluation at their November 6, 2024 Study Session.
The following cross sections depict the concepts presented through the second outreach phase for
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public comment and feedback:
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On March 25, 2025, the Transportation, Bicycle and Pedestrian Safety Committee received a presentation regarding the results of the technical analysis and the second phase of public input, and recommended that the Council advance Concept 1 (Added Sidewalks and Striped Bike Lanes) and Concept 2 (Wider Sidewalks & Buffered/Protected Bike Lanes) as preferred alternatives for further evaluation.
ANALYSIS
Traffic Analysis:
The traffic analysis conducted confirmed that the corridor serves a substantial amount of regional demand but has potential to better serve local trips. Recent traffic counts show approximately 36,000 average daily trips (ADT) use El Camino Real on a typical weekday. This is within range for either a four-lane (18,600-36,800 ADT) or five-lane roadway (29,100-55,300 ADT).
According to Streetlight data, approximately 54% of trips on El Camino Real are estimated to be pass-through traffic (i.e. begin or end in Census tracts beyond those immediately adjacent).
Moreover, over 50% of the pass-through traffic are trips that are less than five miles long, suggesting an opportunity for a mode shift to bicycling or walking if bicycle and pedestrian facilities were consistent and available.
Streetlight data also reveals that approximately 5% of commuters walked or biked to work for Census tracts surrounding the study segment. For the twelve intersections analyzed in the study, the highest pedestrian volumes were at Fifth Avenue, where 20 and 40 pedestrians used the intersection in the morning and evening peak periods, respectively. The highest bicyclist volumes were at Valparaiso Avenue during the morning peak period (31 bicyclists); and at Atherton Avenue/Fair Oaks Lane during the evening peak period (55 bicyclists).
There were 73 crashes from 2018-2022 along the 1.5-mile study length, with seven involving bicyclists and another seven involving pedestrians. Despite only comprising 5% of the overall mode share, bikes and pedestrians comprised 19% of all collisions. Many of the bike and pedestrian crashes were located near the intersections of Selby, Watkins, and Valparaiso. Two of
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the collisions resulted in pedestrian fatalities, including one while crossing mid-block near Watkins Avenue and another walking in the travel lane near Valparaiso Avenue.
The Phase 1 public outreach effort confirmed that pedestrian and bicyclist safety were among the highest priorities for community for the corridor.
The following table illustrates how each conceptual design were initially rated against the six evaluation criteria. The ratings highlight the trade-offs between reducing roadway capacity and improving safety for bicyclists and pedestrians, as well for motorists that navigate the corridor.
Table 1: Evaluation of Concepts for El Camino Real
Evaluation Criterion Concept #1 Concept #2 Concept #3
Bicyclist Safety Low High Medium
Pedestrian Safety Low High Medium
Addresses Flood Impacts Medium Medium Medium
Retains Travel Speed High Medium Medium-High
Minimizes Traffic Diversion to Local Streets High Medium Medium-High Maintains Street Parking Medium Medium Low
The traffic analysis evaluated the impact of reducing vehicle roadway capacity on traffic conditions along this stretch of El Camino Real, as measured by Level of Service (LOS) and travel speeds. The analysis used the County travel demand model to derive traffic volume inputs and analyzed traffic operations using the Highway Capacity Manual in the Synchro 12 model. The model included additional traffic and safety features in all scenarios including:
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• Traffic signal at Selby Lane (desired for pedestrian safety and to better accommodate neighborhood traffic)
• Traffic signal at Watkins Avenue (Peninsula Corridor Electrification Project mitigation measure)
• Pedestrian hybrid (Hawk) beacon at Stockbridge Avenue to facilitate pedestrian crossings • Pedestrian refuge islands in medians to provide a protected area for pedestrians crossing El Camino Real
The travel time analysis indicated that the level of service and traffic delays do not substantially change from “No Build” scenario, as there is no change in the six-lane geometry of the street.
However, under Concepts 2 and 3, roadway conditions would be affected, though the corridor would still operate within acceptable limits (i.e. Level of Service E or better).
Level of Service (LOS)
The modeling indicated that though there are some impacts to Level of Service in the AM peak associated with the proposed lane reductions in Concepts 2 and 3, that they are limited to Selby Lane, Fair Oaks Lane/Atherton Avenue and Valparaiso Avenue as follows:
• Selby Lane Intersection LOS AM: From LOS B (Concept 1) to LOS C (Concepts 2 and 3)
• Fair Oaks Lane/Atherton Avenue Intersection LOS AM: From LOS B (Concept 1) to LOS C (Concepts 2 and 3)
• Valparaiso Avenue Intersection LOS AM: From LOS C (Concepts 1 and 3) to LOS D (Concept 2).
In the PM Peak, the most significant changes are at Oakwood Drive, Fifth Avenue, Fair Oaks Lane/Atherton Avenue, Watkins Avenue and Valparaiso Avenue as follows:
• Oakwood Avenue Intersection LOS PM: From LOS A (Concepts 1 and 3) to LOS C (Concept 2)
• Fifth Avenue Intersection LOS PM: From LOS C (Concepts 1 and 3) to LOS E (Concept 2)
• Fair Oaks Lane/Atherton Avenue Intersection LOS PM: From LOS B (Concept 1) to LOS C (Concepts 2 and 3)
• Watkins Avenue Intersection LOS PM: From LOS A (Concept 1) to LOS D (Concept 2) and LOS B (Concept 3).
• Valparaiso Avenue Intersection LOS AM: From LOS C (Concepts 1 and 3) to LOS D (Concept 2).
Travel Time (Delay)
The overall northbound AM peak experiences a 5% increase in travel time, rising from approximately 5.8 minutes to 6.1 minutes (18 seconds). The southbound AM peak (commute direction) sees the most significant increase in travel time, with an approximate increase of 90
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seconds (27%), reaching 7.0 minutes from 5.5 minutes. During the northbound PM peak (commute direction), travel time increases by 14%, rising from 5.5 minutes to 6.3 minutes (48 seconds), while the southbound PM peak remains unchanged at 5.2 minutes. The intersections with the greatest changes in delay include the following:
• Selby Lane Intersection Delay AM: From 19 Seconds (Concept 1) to 35 Seconds (Concept 2)
• Fair Oaks Lane/Atherton Avenue Intersection Delay AM: From 17 Seconds (Concept 1) to 29 Seconds (Concept 2)
• Watkins Avenue Intersection Delay AM: From 11 Seconds (Concept 1) to 27 Seconds (Concept 3)
• Encinal Avenue Intersection Delay AM: From 23 Seconds (Concept 1) to 33 Seconds (Concept 2)
• Valparaiso Avenue Intersection Delay AM: From 27 Seconds (Concept 1) to 51 Seconds (Concept 2)
• Oakwood Drive Intersection Delay PM: From 10 Seconds (Concept 1) to 23 Seconds (Concept 2)
• Fifth Intersection Delay PM: From 35 Seconds (Concept 1) to 62 Seconds (Concept 2) • Fair Oaks Lane/Atherton Avenue Intersection Delay PM: From 18 Seconds (Concept 1) to 31 Seconds (Concept 2)
• Watkins Avenue Intersection Delay PM: From 6 Seconds (Concept 1) to 50 Seconds (Concept 3)
• Encinal Avenue Intersection Delay PM: From 15 Seconds (Concept 1) to 27 Seconds (Concept 2)
• Valparaiso Avenue Intersection Delay PM: From 24 Seconds (Concept 1) to 52 Seconds (Concept 2)
Arterial Speed:
Consistent with the LOS analysis and forecasted delays, there is an associated reduction in average speed (measured end to end) along the corridor. The northbound AM peak speed sees a nominal decrease of 5%, dropping from 20.3 mph to 19.2 mph. The southbound AM peak (commute direction) speed sees a 21% decline, from 20.7 mph to 16.3 mph. In the northbound PM peak (commute direction), speed decreases by approximately 12%, from 21.2 mph to 18.6 mph, while the southbound PM peak speed increases slightly by 1%, reaching 22.1 mph.
Table 2: AM Peak Hour Delay and LOS by Concept (Delay in Seconds)
INTERSECTION NO BUILD
DELAY
CONCEPT
1 6-LANE
DELAY
CONCEPT
2 4-LANE
DELAY
CONCEPT
3 5-LANE
DELAY
NO BUILD
LOS
CONCEPT
1 6-LANE
LOS
CONCEPT
2 4-LANE
LOS
CONCEPT
3 5-LANE
LOS
Oakwood Dr 26 26 28 28 C C C C
Selby Ln 19 19 35 22 B B C C
Fifth Ave 26 26 28 25 C C C C
Stockbridge Ave 1 1 1 1 A A A A
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Almendral Ave 1 1 1 1 A A A A
Fair Oaks Lane 17 17 29 29 B B C C
Isabella Ave 1 1 1 1 A A A A
Watkins Ave 11 11 15 27 B B B C
Alejandra Ave 1 1 1 1 A A A A
Encinal Ave 23 23 33 23 C C C C
Valparaiso Ave 27 27 51 27 C C D C
Table 3: PM Peak Hour Delay and LOS by Concept (Delay in Seconds)
INTERSECTION NO BUILD
DELAY
CONCEPT
1 6-LANE
DELAY
CONCEPT
2 4-LANE
DELAY
CONCEPT
3 5-LANE
DELAY
NO BUILD
LOS
CONCEPT
1 6-LANE
LOS
CONCEPT
2 4-LANE
LOS
CONCEPT
3 5-LANE
LOS
Oakwood Dr 10 10 23 10 A A C A
Selby Ln 14 14 16 19 B B B B
Fifth Ave 35 35 62 34 C C E C
Stockbridge Ave 1 1 1 1 A A A A
Almendral Ave 1 1 1 1 A A A A
Fair Oaks Lane 18 18 31 26 B B C C
Isabella Ave 1 1 1 1 A A A A
Watkins Ave 6 6 50 14 A A D B
Alejandra Ave 1 1 1 1 A A A A
Encinal Ave 15 15 27 15 B B C B
Valparaiso Ave 24 24 52 33 C C D C
Phase 2: Public Input: Outreach Events
In Phase 2 of the study, a series of community outreach events were conducted to gather input from various stakeholders. The goal was to present the top three design alternatives to a broad spectrum of members of the local community and gather input. The project team organized engagement activities including one technical working group meeting, three pop-up events (Atherton Library, Menlo College, Fair Oaks Community Center), two listening sessions, two focus groups with community-based organization (CBO) partners that included participation from almost 200 members of the public. These events were aimed at engaging corridor users, local residents (Atherton, North Fair Oaks, Menlo Park, etc.), property owners, advocacy groups, and school administrators. In addition, a virtual community meeting was held March 5, 2025 that included 35 participants, 80 percent of whom identified themselves as Atherton residents.
Some of the comment themes that emerged from the outreach events include:
• Safety Concerns: Attendees expressed a strong focus on safety, infrastructure concerns, and balancing different travel modes on El Camino Real.
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• Lane Reduction Concerns & Traffic Flow: Several comments expressed concern that reducing lanes for vehicles would create bottlenecks, increase traffic congestion, and lead to unsafe driving conditions. While there was support for better pedestrian and cyclist facilities, there was also hesitation around trade-offs that might negatively impact traffic flow and vehicle mobility.
• Infrastructure and Design Requests: Participants raised concern about flooding issues and potential costs; and desire for bus stop improvements, raised or vertical barrier separated bikeway design.
• Transit Access: Interest in safer and more convenient access to bus stops.
Feedback on the three design concepts revealed that participants generally agreed with the need for improved biking and walking facilities; but raised concerns about impacts to traffic congestion.
Participants were open-minded to such improvements if there were mitigating factors to relieve potential increased traffic congestion. There was also some insight shared regarding corridor performance beyond the study segment, suggesting the need for additional coordination with neighboring cities to address traffic hotspots experienced by the participants.
Phase 2: Public Input: Online Survey
The primary means of public input was through an online survey conducted from January 13, 2025 through March 7, 2025. The survey was promoted on the Town’s website, through social media posts, shared by funding partners and neighboring cities, promoted at in-person and virtual events, and included in outreach letters to local businesses. The survey was taken by 493 persons, 55 percent of whom identified themselves as Atherton residents. Respondents were asked to rank each concept on a scale of 1 to 5 (1 = Does not meet my needs, 5 = Meets my needs very well).
As illustrated in Table 4, there was nearly equal result between Concept 2, which had the highest average ranking of 3.01, and Concept 1 with an average ranking of 2.99. Among Atherton residents, Concept 1 received the greatest support, 42% finding that it meets their needs. Concepts 2 and 3 received much lower support.
Table 4: Results of Public Survey
All Respondents (493) Atherton Respondents (265)
Average
Score
Does Not
Meet
Needs
(Score: 1)
Does
Meet
Needs
(Score: 5)
Average
Score
Does Not
Meet
Needs
(Score: 1)
Does
Meet
Needs
(Score: 5)
Concept 1 2.99 27% 29% 3.47 21% 42%
Concept 2 3.01 32% 30% 2.19 51% 13%
Concept 3 2.54 31% 9% 2.08 28% 19%
All Respondents (493) Atherton Respondents (265)
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Mostly
Meets
Needs
(Score: 3-5)
Does Not
Meet
Needs
(Score: 1)
Does
Meet
Needs
(Score: 5)
Mostly
Meets
Needs
(Score: 3-5)
Does Not
Meet
Needs (Score:
1)
Does
Meet
Needs
(Score: 5)
Concept 1 278 135 143 185 56 112
Concept 2 281 160 146 91 135 34
Concept 3 241 153 46 84 128 19
• Concept 1 is the preferred alternative for those who are concerned that reducing lanes would create longer wait times, increase congestion during peak hours, and otherwise impact driving conditions.
• Many favored Concept 2 due to its enhanced comfort and safety measures for both cyclists and pedestrians, despite some concerns over its impact on traffic flow. This concept, which includes greater separation from traffic lanes, provides a lower level of traffic stress which is considered important for encouraging higher bike ridership among community members, especially families and inexperienced cyclists. • Concept 3 was seen as a compromise between competing values, but the design may be confusing for drivers, pedestrians, and cyclists. Respondents found that switching from two-lane and three-lane sections in Concept 3 didn’t add real value as compared to the other two concepts.
Specific feedback from residents included concerns about increased corridor travel time, traffic congestion, and connectivity on either end. Atherton residents expressed support for biking and walking safety improvements and were significantly concerned regarding the tradeoff of reducing vehicle travel lanes.
CONCLUSION
The Complete Streets Study provided insight into the community’s views on areas of concern and how to improve the El Camino Real corridor. When considering each design concept’s ability to meet the goals of the study, Concept 2 generally performed the highest among the three alternatives, though Concepts 1 was close behind. The public found that Concepts 1 and 2 best met their needs, though when considering Atherton residents, there was a clear preference towards Concept 1.
As noted earlier, any infrastructure improvements along El Camino Real are controlled by Caltrans’ project development process and is subject to their approval and oversight. Caltrans has the authority to direct improvements that meet their needs, objectives and standards. Caltrans has initiated efforts to develop a Multi-Modal Corridor Plan along El Camino Real in San Mateo County, and SamTrans has re-initiated the Grand Boulevard Initiative to outline a multi-modal/complete streets plan for El Camino Real in San Mateo County. Caltrans has also been working on a State Highway Operation and Protection Program (SHOPP) project to improve bicycle access and safety in Redwood City, terminating at Selby Lane. The SHOPP project
ECR Complete Streets Gap Closure Study
APRIL 16, 2025
envisions the removal of a vehicular lane and/or parking along El Camino Real south of Woodside Road to support the installation of Class IV (separated) bike lanes.
Next Steps and Funding Opportunities
The conclusion of this study is the first step in developing the preferred outline of improvements along the corridor, and selection of preferred alternatives will allow the Town to provide input regarding preferences to both SamTrans and Caltrans for incorporation into their studies. It is important to note that the next step would be to better study the preferred alternatives, develop more detailed concept drawings, further studying potential traffic impacts and other issues related to project development and implementation, through the Project Initiation Document (PID) and Project Approval and Environmental Documentation (PA&ED) phases. The PID process will further evaluate two or more design concepts, including additional public input. SamTrans has initiated the PID process through their efforts reinitiating the Grand Boulevard Initiative. Town staff would continue to work with SamTrans to incorporate the approved alternatives into the Grand Boulevard vision and PID.
SMCTA is anticipated to release their Highway Call for Projects in June 2025. This program can provide funding for further design and public input around the concepts, demonstration projects, or for focused improvements along the corridor. We have been advised that SamTrans intends to pursue funding to facilitate development of the PA&ED phase for the El Camino Real corridor through this program. It is important that the Town stay engaged in the process and help refine proposed improvements as they are further developed. We have also been asked if there are any improvements along El Camino Real that we would want to pursue and apply for through the Highway Call for Projects. Staff recommends developing an application for improvements to the Selby Lane intersection. Such improvements would tentatively include signalization of the intersection to improve pedestrian access, safety and mobility as well as improve traffic flow and safety of vehicles to/from Selby Lane, as well as associated drainage improvements, mitigating localized flooding of the intersection, affecting pedestrian and vehicular traffic, mobility and safety.
Staff recommends that the City Council advance Concept 1 (Added Sidewalks and Striped Bike Lanes) and Concept 2 (Wider Sidewalks & Buffered/Protected Bike Lanes) as preferred alternatives that would continue to be evaluated for further design in the next phase of the Caltrans PID process. Staff further recommends that the Town continue its engagement with SamTrans, SMCTA and Caltrans regarding their collective efforts in advancing improvements to El Camino Real and seek funding for the improvement of the Selby Lane/El Camino Real intersection.
FISCAL IMPACT
None at this time.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
ECR Complete Streets Gap Closure Study
APRIL 16, 2025
• Goal Area A – Preserve Small Town Character and Quality of Life • Goal Area D – Be Forward Thinking
• Goal Area E – Maintain and Improve Public Infrastructure
POLICY FOCUS
Policy focus should be on mobility needs and challenges associated with El Camino Real.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
Transportation Committee (meets every other month)
ATTACHMENTS
1. ECR Complete Streets – Conceptual Layouts
2. Design Concepts Summary Memo
3. Caltrans SHOPP Concept Plans
4. ECR Complete Streets – Traffic Analysis
5. ECR Complete Streets – Travel Demand Forecasts
6. ECR Complete Streets – Phase 2 Engagement Summary
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