APRIL | 2025
4 MONTHLY REPORTS
DEPARTMENT AND DIVISION
CONSTRUCTION TIME
LIMITS
03 PD DRONE
USAGE
Summary of current
projects with construction
time limit penalties
Summary of Police
Department Drone
Deployment
DEPARTMENTAL REPORTS
WORKPLAN REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports
GENERAL ADMIN REPORT
FINANCE REPORT
PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
03 18
28 29
36 44
14 44
Reports from the Police Department on crime activity, code enforcement, and traffic
52 POLICE DEPARTMENT REPORT
NEW FLOORING IN
PAVILION
Page No. 1
Goal A
Preserve
Small Town
Character &
Quality of Life
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established six (6) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Improve Public
Safety &
Emergency
Preparedness
Goal C
Maintain
Conservative Fiscal
Policies &
Financial
Transparency
Goal D
Be Forward
Thinking
Goal E
Maintain &
Improve
Public
Infrastructure
Goal F
Build Community
& Promote
Civic Participation
Page No. 2
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 1 of 15 1 2 Project/Objective Target Completion (If Applicable) Departments Responsible 3 4 Ongoing City Manager's Office/All
5 6 Ongoing City Manager's Office/Public Works
7 8
9 Spring 2025 Planning
10 11 Annual Planning/Building
12 13 Fall 2025 Planning
14 15 Ongoing Planning/Building/City Manager's Office
16 17 Fall 2025 Planning/Police Department/Public Works 18 19 Ongoing Planning/Building/City Manager's Office
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
None Planned
Cultural Arts (Art in Public Spaces Program)
Staff is working to install the foundation for the "Celebration" art piece. All information has been obtained from the donor and staff is working to identify the specific location and schedule the appropriate work. The Art Foundation continues its regular art rotation program.
Land Use, Planning & Building
6th Cycle Housing Element
Access Improvements / Town Services
Goal Area A Preserve Small Town Character & Quality of Life Quality of Life
Received December Feedback, Reviewed and Adopted Revisions in February/March 2025 - Resubmitted to HCD. APR on March Agenda for receive, file and submit.
Public Workshops and Engagement
Hosted ADU Workshop via ADU Resource Center, Planning local ADU Workshop focusing on Rentals.
Zoning Enforcement
Planning Commission will undertake a review of the Town's Anima Control Ordinance with a holistic approach to all animals.
ADU Program - Tracking & Registry
Staff is working with HIP Housing to manage a database of active Atherton rentals. Staff is also working to develop a database of home seekers and home providers that could be used internally.
Safety Element
Staff is working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards. The consulting team is preparing the requried Vulnerability Assessment. Staff will be working internally and with the Fire Marshal to review the draft prior to its public release. Public input will be a component of the Safety Element update.
SB9 Program & Tracking
Page No. 3
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 2 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
20 21 Ongoing Planning
22 23 Ongoing Planning
24 25 June 2025 Planning/Building
26 27 March 2025 Finance
28 29
30 31 Project/Objective Target Completion (If Applicable) Departments Responsible 32 33 Ongoing Police Department
34 35 Ongoing Police Department
36 37 Ongoing Police Department
38 39 Ongoing Police Department
Developing SB9 Public Workshop for Spring 2025
Multi-Family Project Planning
There are four RM10 projects that have reached out to the Town for information around zoning restrictions and process. At this time, none have submitted applications.
PFS Multi-Family Solutions
There are no pending projects.
Code Updates
Focusing on HTO Updates - Eucalyptus Trees, Canopy, Redwood Trees; Reviewing State-law changes to ADU Ordinance Process Improvements
Staff has launched a "Pre-Permit Collaborative Meeting" process for any new development. This is an opportunity for the full project team(s) to meet with staff from Building, Planning, and Public Works to review their project pre-submittal.
Goal Area B Improve Public Safety & Emergency Preparedness Law Enforcement
Noise Enforcement
A Noise Enforcement data table will be included in the monthly report & annual report.
Parking Enforcement
The PD is conducting additional enforcement @ Town Center/Neighborhoods/Evaluation of Redcurb Requirements on Maple. After evaluation, a recommendation will return to the Transportation, Bicycle and Pedestrian Committee for review. This may include recommendations for parking restrictions, speed humps, and movement restrictions. Evaluation period will be through April.
Code Enforcement
In partnership with the City Attorney’s Office and Code Enforcement, Admin and Planning staff are working to develop an internal process to manage appeals that result in Administrative Hearings. Code Enforcment will also be recommending updates to the Heritage Tree Ordinance regarding the same.
Burglaries & Crime Prevention
Page No. 4
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 3 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
40 41 Annual Police Department
42 43 Annual Police Department
44 45 Ongoing Police Department
46 47 Ongoing City Manager's Office/All
48 49 June 2025 Police Department
50 51 Ongoing Police Department
52 53 Annual Police Department
54 55
56 Ongoing Fire/Police Department
57 Emergency Response
PD Alarm System Monitoring Upgrade
Funds added at Mid-Year 2024/25 and staff is working on necessary equipment procurements. Timetable will depend on ordering, delivery and setup schedule. Expectation for upgrade is June 2025.
Departmental Training & Compliance
The Police Department will be hosting an open house in April/May. There was enhanced deployment during holiday season. Deployment returns to normal operations.
Drone Program Updates
The Drone Activity Report will be included in the Annual Reports and Audits presented to the Council each year.
K9 Program Updates
The K9 Program Activity Report is included in the Annual Reports and Audits presented to the Council each year.
Directed Enforcement Activities
There are no current directed enforcement activities.
Training Reports provided within the Monthly Departmental Reports Annual Program Audits
Reviewed by the Council at the April Study Session.
Fire
Evacuation Planning & Studies
Page No. 5
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 4 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
58 Ongoing Planning/Police Department/Fire
59 60
61 Ongoing City Manager's Office/Police Department
62 63 Ongoing Police Department
64 65
66 Fall Police Department
67 68 Ongoing Police Department
69 70 Fall Public Works
71 72 Ongoing Police Department
73 74
75 76 Project/Objective Target Completion (If Applicable) Departments Responsible 77 78 Annual All
79 80 Annual Finance
Goal Area C Maintain Conservative Fiscal Policies and Financial Transparency Fiscal Sustainability
Collaborate with ADAPT
Adopt a Balanced Budget
Initiating FY 2025/26 Budget Review; Budget meetings at Study Sessions. Joint Meetings with the Audit and Finance Committee. Budget Adoption Target June 2025.
Prepare and Present Annual Audit
Local Responsibility Area (LRA) - Fire Hazard Zone Updates No Zone Updates Required. Fire to provide recommendations for Ordinance updates.
Communications
Required Training (ICS/NIMS)
PD working on streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Community Education
PD to host/plan for fall Disaster Drill
Disaster Communications
Disaster Preparedness
Host Annual Community Preparedness Drill
PD to host/plan for fall Disaster Drill
Winter Storm Preparedness Activities
Page No. 6
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 5 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
81 82 Spring 2025 City Manager's Office/Finance
83 84 Spring 2025 City Manager's Office/Finance
85 86 FY 2024/25 City Manager's Office/Finance
87 88 Ongoing City Manager's Office/Finance
89 90 Ongoing Police Department/Finance/City Manager's Office 91 92 Annual City Manager's Office/Finance
93 94
95 Ongoing City Manager's Office/Finance
96 97
98 99 Project/Objective Target Completion (If Applicable) Departments Responsible Staff is meeting with OpenGOV's engineering team for Story Design and Creation. We are evaluating a premium subscription to OpenGOV to launch this project. The premium subscription service will provide support and design. If there is a change in pricing, it will be included in the FY 2025/26 Budget.
Review Unfunded Actuarial Liability (PERS)
Review Long-Term Debt (Borrowing)
Quarterly Review of PD Overtime by CM/Finance due in March. Based on analysis, OT budget for FY 2025/26 will be included in the Budget at $750k.
Reviewing Rate Adjustments/Discussion of Adjustment TBD - June 2025. Currrently, rate is cut by 50% to 5% (prior 10%).
Communications & Engagement
Council to review incorporation of $3m ADP as part of the CIP Project Allocation Discussion in May.
GOVInvest finalized the Report and it was presented to the Audit & Finance Committee at their January 2025 meeting.
Staff continues to evaluate alternative revenue sources as part of the budget process. The Council has reviewed updates to the Business License Ordinance as well as updates to the Town's Fee Resolution. No alternatives are under investigation currently.
Investigate Diversification of Revenues
Review Post Employment Benefits (OPEB)
OpenGOV Portal Updates & Stories
Consider Reduction in Franchise Fee Revenue (Refuse)
Management of Overtime
Audit & Finance Committee reviewed and approved the Audit. To be presented for adoption by the Council via the April Consent Agenda.
Call Option not selected for COP. Town will continue with debt service.
Goal Area D Be Forward Thinking
Page No. 7
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 6 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
100
101 Ongoing City Manager's Office
102
103 March 2025 City Manager's Office/Building Department 104
105 Ongoing City Manager's Office
106
107 Ongoing City Manager's Office
108
109 Annual City Manager's Office
110
111 Ongoing City Manager's Office/Police Department
112
113 Ongoing City Manager's Office
114
115
116 Ongoing City Manager's Office
117
118 Summer - Annual City Manager's Office
Sustainability & Climate Change
Implementation of Climate Action Plan
CAP Dashboard Reviewed by EPC; EPC to begin review of CAP Green Building Codes
State changes under review.
SB 1383 Compliance
In compliance
Leaf Blower Rebate/Gas Leaf Blower Ban
Ongoing. Council to review continuation of rebate program as part of budget review for FY 2025/26 at $12,500.
Edible Food Recovery Program/Food Generator Monitoring
Electrify Fleet
EV Charging to be installed in PD parking lot to support new all electric vehicles Staff Report Integration
Staff is working to integrate CAP finding into staff reports Town Operations
Succession Planning
Internship Program
Page No. 8
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 7 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
119
120 Ongoing City Manager's Office
121
122 Ongoing City Manager's Office
123
124 Ongoing City Manager's Office
125
126 Ongoing City Manager's Office/All
127
128 June 2025 City Manager's Office/All
129
130 Ongoing City Manager's Office/All
131
132 Fall 2026 City Manager's Office
133
134
Ongoing City Manager's Office/All
135
All onboarded. Staff to begin to develop program responsibilities across all roles. Collaboration meeting scheduled for the end of March 2025.
Cyber Security
Cybersecurity Workshop scheduled for March 2025
Employee Wellness
Lunch and Learn sessions commence in March
Cross-Departmental Collaboration
Document Management (Laserfiche)
Negotiations to begin in Fall 2026. MOU Expires June 2027.
Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.
Additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members. AB 1234 Ethics & AB 1661 Sexual Harassment Prevention Training have been scheduled.
Internship program will launch in early 2025. Flyers will be developed and posted/connected with local schools and colleges.
Management Analyst Program
Kick-Off meetings held. Individual department migration to begin in March 2025 Public Facing Connections (PD, Admin, CD)
Labor Negotiations
Page No. 9
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 8 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
136 June 2025 City Manager's Office
137
138 Ongoing City Manager's Office
139
140
141
142 Project/Objective Target Completion (If Applicable) Departments Responsible 143
144 Ongoing Public Works
145
146 Ongoing Public Works
147
148 Ongoing Public Works
149
150 Ongoing Public Works
151
152 Ongoing Public Works
153
154 Ongoing Public Works
Children's Garden reviewed by Council; feedback incorporated and designs are being updated to reflect changes. Project to be bid by June 2025.
Facilities - City Hall
Facilities - Corporation Yard (Park)
Facilities - Library
Facilities - Main House
Goal Area E
Brightview landscaping improvements ongoing.
Public Infrastructure Projects
Facilities - Pavilion
Flooring Project complete. Painting to commence.
Maintain and Improve Public Infrastructure
Flooring Project underway.
Facilities - Carriage House
None currently underway.
Administrative Ordinance Updates
Work with Public Works and City Attorney's Office to update the Town's Purchasing Ordinance to be reflective of the Uniform Contracting laws at the State level.
IT Infrastructure
Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain.
Page No. 10
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 9 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
155
156 Ongoing Public Works
157
158 Ongoing Public Works
159
160 Spring 2025 City Manager's Office/Public Works
161
162 Spring 2025 City Manager's Office/Public Works
163
164 December 2024 & Spring 2025 Public Works
165
166 Ongoing Public Works
167
168 April 2025 Public Works
169
170 May 2025 Public Works
171
172
Public Drainage Facilities
Lloyden Park: Drainage @ Snowden cleared; Town is responsible for clearing and maintaining; staff looking for original agreement.
Vault work complete. Brightview finishing landscape surround. AT&T/PG&E to finish connections.
None currently underway.
City Hall Solar Project
EV Charging Stations
Train Station Museum Project
Grant approved for chargning stations. Staff to work on implementation.
ADA Transition Planning
None currently underway.
None currently underway.
Solar project completed; however, PG&E cutover anticipated now in September 2025 Generator Project completed.
AT&T Facilities @ Town Hall
Design vendors working on internal diarama.
Generator Backup Update
Master Plans and Plan Projects
Facilities - Corporation Yard (Town Center)
Page No. 11
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 10 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
173 Ongoing Public Works
174
175 Ongoing Public Works
176
177 October 2025 Public Works
178
179 Fall 2025 Fall 2025
180
181 Fall 2025 Public Works
182
183 Winter 2025 Public Works
184
185 Otober 2025 Public Works
186
187 Summer 2025 Public Works
188
189 March 2026 Public Works
190
BIKE/PED - Bicycle Lanes on Selby Lane
Staff has contracted with M-Group for Project Management. Project awarded to Alta Planning. Scoping underway. Kick-Off meeting hosted in February. Public engagement to begin in March through April. Vendor will be at Earth Day to gather input. Phase 1 of the project is the scoping and public engagement. The draft plan refresh will begin its public review in the early Fall.
Staff is connecting with RWC for possible contract oversight. In the interim, the RFP is being repackaged and released.
Pickleball courts are in full use. Resident input on court management, software, Player Capital use, and conversion of clay court to regular court. Issues will be returned to P&R Committee.
Council approved modifications to design. Design vendor is completing plan redesign.
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. Preliminary plan (10%) was reviewed by staff in December 2024/January 2025.
Initial survey data is complete, and preliminary solutions are being developed. Preliminary solutions were presented to the Council for discussion. Council direction narrowed. Staff reviewed video of ECR line into COUNTY. West Bay Sanitary will be clearing the blocked line and line will be re-videoed to identify permanent blockage in County area.
BIKE/PED - Master Plan Refresh
DRAINAGE - El Camino Real
DRAINAGE - Channel Project
PARK - Playground
PARK - Pickleball Program
PARK - Park Event & Facilities Management Review
ROADS - Alameda Corridor Project
ROADS - Pavement Projects
Design team working on finalizing design for roadway improvements; currently at 60% design, and incorporation of the roundabout at Atherton Avenue as directed by Council; draft design of Roundabout anticipated in the next 2 weeks to be shared 1:1 w/Council and then made avaialble for public inspections pending Council approval of bid documents for public bidding. Project is delayed due to Cultural Artifact Review. Staff is working with Caltrans to determine if this will impact grant award.
Completed 2024 paving projects including spring patching, slurry seal, and overlay projects. Implemented cooperative project with Menlo Park on Valparaiso Avenue (slurry and restripe). Input completed projects into the Town’s Pavement Management System. Coordinated 2024 pavement assessments in the field and final report in Winter 2024/25 (PTAP Grant). Initiating street evaluation and selection for 2025 maintenance projects.
Selby Bike Lanes on Hold pending completion of Master Plan Page No. 12
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 11 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
191 June 2030 Public Works
192
193 Annual Public Works
194
195 Annual Public Works
196
197
198 Ongoing Police Department/Public Works
199
200 June 2025 Police Department/Public Works
201
202 June 2025 Police Department/Public Works
203
204 June 2025 Public Works
205
206 Ongoing Public Works
207
208 Ongoing Police Department/Public Works
ROADS - Annual Bridge Inspection Program
Directed Enforcement
HAWK Beacon Projects
Town Center Parking and Traffic Flow
None Planned
Maple Avenue speed hump request and discussion of parking concerns will be processed via the TBPSC. Most speed humps have been installed. There has been some negative feedback regarding the need for speed humps. This may percolate up to the Council.
Transportation Committee to discuss the Town Center Parking and Traffic Flow.
Will coordinate inspections of Town bridges in Spring 2025.
ROADS - Sidewalk Inpsection & Repair
Watkins/Station Lane Crosswalk
Transportation Committee to consider report regarding possibility of crosswalk @ Watkins/Station Lane Intersection Signalization
Signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase Speed Humps
Bicycle, Pedestrian and Traffic Safety
Staff issued proposal packets for informal bids/pricing; once pricing is finalized, staff will reach out to property owners for work and cost sharing.
Alternatives out for public outreach - outreach to complete in March 2025. Outreach results and pared down concepts will be presented to the Council in April 2025.
ROADS - El Camino Real Corridor Project
Page No. 13
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 12 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
209
210 Ongoing Public Works
211
212 Ongoing Public Works
213
214
215
216 Project/Objective Target Completion (If Applicable) Departments Responsible 217
218 Annual City Manager's Office
219
220 March 2025 City Manager's Office
221
222 Ongoing City Manager's Office
223
224 Monthly City Manager's Office
225
226 Monthly City Manager's Office
227
228 Quarterly City Manager's Office/All
229
230 How to Engage Brochure (Tri-Fold) April 2025 City Manager's Office/Public Works Athertonian Newsletter
Goal Area F
Monthly
Spring Athertonian in design phase
Community Survey
Town Hall & Issue Workshops
Community Engagement
Build Community & Promote Civic Participation
Survey to be finalized 1st week of March - released early April.
Task Force reviewing various events for the year and working with staff to advertise/host.
Monthly
That's A Wrap Newsletter
Monthly Matters Newsletter
Senior Task Force
Additional delineators will be placed at Encinal Speed Humps as drivers are driving into the turn pocket to avoid them.
Park Maintenance
Ongoing efforts in the Park include tree removal near the CHannel and Park/South Gate. Brightview is assisting with Arbor Day tree-planting preparations.
Town Cleanliness & Safety
Staff continues weekly by-hand trash pickup along major corridors and has coordinated with the PD regarding major debris clean-up and illegal dumping. Sandbag stations have been refreshed at the park, channel clearing and patching has been completed at various locations. Sandbags have also been installed at Alameda de las Pulgas & Walsh Road in advance of rains.
Page No. 14
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 13 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
231
232 Monthly City Manager's Office/Public Works
233
234 Ongoing City Manager's Office/All
235
236
237 Ongoing City Manager's Office
238
239 Ongoing City Manager's Office/All
240
241 Ongoing City Manager's Office
242
243 Ongoing City Manager's Office
244
245 Ongoing City Manager's Office
246
247
248 April - Annual City Manager's Office
249
250 April City Manager's Office
251
252 October - Annual Police Department/City Manager's Office 253
254 April - Annual Public Works
NextDoor
Social Media
Town Website
Departments are working to produce a cross-departmental tri-fold print and digital "How to Connect With Us" brochure for the community.
Community Partner Engagement
Town Banner Program
Banners to be replaced in April for Summer Events
Ongoing
Ongoing
Easter Egg Hunt
Youth Group hosting 2025 Easter Egg Event. Restoring historic event - Town will assist as Youth Group is Designated Town Group. However, Youth Group is project lead. If successful, event will be planned as Annual Event.
Website Communications (News Flashes, etc.)
Ongoing
Ongoing
Ongoing
Community Events & Activities
Planning ongoing for April 2025 event.
Planning to begin in August 2025
X/Formerly Twitter
Arbor Day
Halloween Event
Instagram
Earth Day
Page No. 15
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 14 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
255
256 December - Annual City Manager's Office
257
258 December - Annual City Manager's Office
259
260 May - Annual Police Department
261
262 April - Annual City Manager's Office
263
264 Spring / Fall - Annual Police Department
265
266 Sumner - Annual City Manager's Office
267
268 Sumner - Annual City Manager's Office
269
270 August - Annual Police Department
271
272 November - Annual Police Department
273
274 December - Annual Police Department
275
Coffee with a Cop
ADAPT/RVP Annual Dinner
National Night Out
Summer Movie
Planning to begin in October 2025
Shred-It, Compost, E-Waste & Recycling Event
Staff is working on the planning for a summer movie night. We typically choose between something animated/more kid-friendly or more adult friendly. Potentials this year include Moana 2 or Wicked.
Planning to begin in June 2025
Planning to begin in October 2025
Planning ongoing for April 2025 event.
Hosting Fire Safety Meeting in March. Event attended by approximately 30 residents.
Staff is working on the planning for summer concerts. Friends of the Library will be sponsoring some of the concert activity. The Library is also considering bringing programming in advance of the concert, such as Yoga or kid's activities prior to the performances. Staff is discussing the number of concerts for summer 2025 and the potential bands.
Planning to begin in October 2025
Public Safety Open House
Volunteer Holiday Party
Planning to begin in October 2025
Event planning ongoing for April.
Holiday Tree Lighting
Summer Concerts
Community Safety Meeting
Planning to begin in April 2025
Page No. 16
Date and Time Printed: 4/10/25 9:47 AM Workplan Updates Page 15 of 15 The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Workplan Update - 2025
276 December - Annual Police Department
277
278 December - Annual Police Department
279
280 September - Annual Police Department
281
282 June 2025 Police Department
283
Strikethrough Strikethrough items are completed items and will be moved to a completed sheet after PDF printing.
Annual Toy Drive
Shop with a Cop
Planning to begin March 2025
Planning to begin in October 2025
Planning to begin in October 2025
E-Bike Safety Workshop
Bicycle Rodeo
Planning to begin in August 2025
Page No. 17
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
Status of Vacancies:
There are 44 full-time authorized positions within the 2024/25 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. We have one (1) vacant Police Officer position. Police leadership is actively recruiting and vetting candidates to fill this opening. Intern finalists are being interviewed this month for selection and start dates in May. The Town is currently at 98% staffing.
Recruitment & Retention Efforts:
The Town has not experienced any significant challenges with recruiting or retaining staff members. There are no changes needed to policies or recruitment efforts and no identified obstacles.
Employee Wellness Activities:
Staff will host the annual employee appreciation luncheon on Tuesday, April 29 from 11:30 AM – 1:00 PM. There are five (5) staff members from the Police Department celebrating 5 years of service milestones and one (1) staff member from Public Works celebrating 10 years of service.
Outreach Events & Activities:
Summer Concerts:
The Town will host three (3) concerts this summer at Holbrook-Palmer Park. We are thrilled to welcome Take 2 Dance band and introduce two first timers to Atherton. • Thursday, June 19 – The Freshmakers - www.freshmakersband.com • Thursday, July 17 – Take 2 Dance Band - www.take2danceband.com • Thursday, August 21 – Mercy and the Heartbeats - www.mercyandtheheartbeats.com Page No. 18
City Clerk Monthly Report
April 16, 2025
Summer Movies:
The movies begin at sunset (usually starting
after 7:30 PM) and are shown in HolbrookPalmer Park. This year we will introduce a matinee showing at 4:00 PM in the Council
Chambers.
• Friday, June 27 - Wicked
• Friday, July 25 - The Wizard of Oz (original
version) & matinee showing at 4 PM.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Performed maintenance of park cameras to restore service. o Ordered new PC for staff, preparing to install and image. o Investigated lease agreements with Dell to arrange for new computer needs. o Assisted Public Works with data automation, collecting and analytics projects. o Performed routine system and equipment maintenance within the Police Department and continued to investigate replacement options with lease agreement. o Performed routine and continued maintenance on Police fleet to address issues with Car 21.
Emergency Management Activities
1. SMC Emergency Managers Association Meetings
The San Mateo County Emergency Managers Association (SMCEMA) is a group that brings together emergency management professionals from across the county to collaborate on disaster preparedness, response, and recovery. At the March 28, 2024, meeting, members discussed ongoing projects, shared updates from various working groups like Community Resilience and Mass Care and received briefings from agencies such as Cal OES and the American Red Cross. The meeting also covered financial updates, including the association’s balance, and explored the Op Area Building Official MOU aimed at improving coordination between jurisdictions during emergencies. The goal of the association is to strengthen local emergency management efforts through collaboration, training, and information sharing.
Page No. 19
City Clerk Monthly Report
April 16, 2025
Sustainability Activities
The current sustainability projects and activities are:
1. Waste Reduction
a. Environmental Program Committee
The EPC met on Thursday, March 20, 2025,
to discuss their upcoming participation in
Earth Day activities and to further explore
the Committee’s purpose and impact.
Due to insufficient notice for virtual
participation, the meeting cannot be
recorded as an official public meeting. The
Committee plans to host its next scheduled
meeting on Thursday, May 15, 2025.
b. Refuse & Recycling Committee
The Committee did not have a meeting
scheduled for April, as the only item up for
review was the Annual Report. Committee
members were given the option to submit
any feedback via email to the City
Manager’s Office.
c. Compost Pile
The compost pile at Holbrook-Palmer Park continues to be a popular and well-used free resource for the community. It is restocked regularly every 2–3 months, or as needed when levels are visibly low.
This program is funded by the SB 1383 Organic Waste Recovery Grant. Since its launch in FY 2022/23, approximately 215 tons of compost have been ordered and distributed to the community!
d. Annual Waste Wise Event – Saturday, April 12, 2025
The Town’s annual Waste Wise event is right around the corner and will be held on Saturday, April 12, 2025, from 10:00 AM to 1:00 PM at Holbrook-Palmer Park (or until the collection truck reaches capacity). Proof of Atherton residency is required to participate.
Town staff, along with approximately 10 team members from GreenWaste, will be on site to assist with operations and distribute materials, including Earth Day and Committee Recruitment flyers.
This includes:
Page No. 20
City Clerk Monthly Report
April 16, 2025
§ E-Waste Drop-Off
Residents can safely dispose of unwanted electronics, such as camcorders, cell phones, computers, keyboards, laptops, monitors, printers, televisions, and more. Note: fluorescent tubes and batteries will not be accepted. § Community Paper Shredding
Secure, on-site paper shredding will be available for up to three standard banker boxes per household (10"x 12"x 15"). Staples and paper clips are okay. No cardboard or plastic materials will be shredded. § Free Compost Giveaway
Residents may take home up to one cubic yard of compost (roughly six full garbage bags). This is a self-serve station, so participants must bring their own shovels, gloves, and containers.
e. RICAPS Meetings
Staff attended the March RICAPS meeting, which included a presentation from Peninsula Clean Energy, on the agency’s application to the California Public Utilities Commission (CPUC) for energy efficiency program funding. Peninsula Clean Energy is actively seeking local feedback to strengthen the application and ensure community alignment:
Help Shape the Future of Energy Efficiency in Your City! PCE Seeks Your Feedback on Application for EE Funds
Peninsula Clean Energy is seeking input to identify key opportunities and challenges in advancing energy efficiency and decarbonization efforts. Your feedback will directly inform PCE’s application to the CPUC, helping to secure more resources for energy efficiency and decarbonization initiatives in our communities. PCE is also coordinating with the Sustainability Department to advance efficiency efforts that synchronize with BayREN and Energy Watch. This is a great opportunity to do more for San Mateo County.
Take a few minutes to complete our short survey and help shape impactful energy solutions that align with your city’s goals. Survey linked here.
For any questions or additional input, please reach out to [email protected]. We appreciate your partnership in building a more efficient and sustainable future!
The meeting also featured a presentation titled “The Power of Local Collaboration:
Making the Most of Prop 4 Funding” by Rincon Consultants. Attendees engaged in a productive discussion on how Proposition 4 funding could be leveraged to support local climate action initiatives in 2025.
Updates from the three RICAPS Implementation Groups were shared, highlighting projects under consideration in the following areas:
§ Modeshift
Page No. 21
City Clerk Monthly Report
April 16, 2025
§ EV Infrastructure
§ Building Electrification
f. Countywide Recycling Committee Meetings
Staff attended the Countywide Recycling Committee meeting on March 12, 2025, where various updates were shared regarding sustainability efforts. The meeting covered a range of topics, including updates on the Santa Clara TAC joint meeting, Foodware/EFR outreach, synthetic grass bans, and CalRecycle’s Annual Outreach Summary. Presentations were also made by BayROC on past campaigns, Zero Waste Sonoma on the Petaluma Reusable Cup Pilot, and Half Moon Bay on their Compost Hub initiative.
A key takeaway from the meeting was an update from the Sustainability Department regarding changes to the Electronic Annual Report (EAR). The County is modifying its reporting template to focus on more generalized narratives, rather than specific numbers, to streamline data collection and reporting. Specific statistics will still be provided for programs requiring them, including the Countywide Edible Food Recovery Program and the Resource Conservation District Compost Application Program.
2. Electrification
a. E-Leaf Blower Program
The Town’s Electric Leaf Blower Rebate Program continues to perform well as we move through the FY 2024/25 cycle. As of April 2025, approximately 32 rebates remain available under the current program year.
In response to declining demand and high initial participation, the Town will be scaling back the total number of rebates offered. While the rebate amount remains at up to $250, the number of available rebates will be reduced by 50%—from 1,000 to 500 total rebates—through FY 2025/26.
Residents have responded positively to the program, with many citing ease of the rebate process and noticeable improvements in neighborhood noise levels. At the same time, the Town continues to hear from residents about the challenges landscapers face in transitioning and the need for continued outreach and enforcement.
The program will continue to be advertised and supported through its completion.
Additional resources, including the American Green Zone Alliance (AGZA) workshop recording and information on California’s CORE program for landscapers, are available on the Town’s Electric Leaf Blower Program webpage.
Residents will also be reminded that the use of gas-powered leaf blowers is prohibited and may be subject to fines starting at $100. b. Reach Code Updates
Page No. 22
City Clerk Monthly Report
April 16, 2025
Staff attended the April 7, 2025, Builder’s Roundtable to remind attendees that the Reach Code Update, which has been under discussion, officially went into effect on February 14, 2025. In addition, staff are currently working on creating a fact sheet or handout to help the general public better understand the new regulations for both new construction and alterations or additions to existing buildings. c. PCE Member Agency Grant
The Town of Atherton has been awarded $181,946 from Peninsula Clean Energy’s (PCE) Member Agency Energy Grants. This funding will support two key sustainability projects aimed at enhancing municipal operations and promoting community-wide electrification efforts. First, the Town will purchase an electric lift to eliminate the need for fossil fuel-powered rentals, reducing emissions and enhancing energy efficiency. Second, the Town will install four Level 2 EV chargers at Holbrook-Palmer Park and two at the Police Department parking lot, supporting both public EV infrastructure and the Town’s transition to an electric vehicle fleet. These installations will be future-ready, designed to accommodate expanding demand.
The grant covers a significant portion of the project costs, with a total budget of $206,621.47. The remaining $24,675.47 will be funded by the Town. Planning is underway, and construction for the EV charging stations at Holbrook-Palmer Park is scheduled to begin in Winter 2025. The full project is expected to be completed by May 2026, including the installation of chargers and testing of the electric lift.
These initiatives will reduce the Town's reliance on fossil fuels, promote sustainable transportation, and serve as a model for electrification efforts in other jurisdictions.
d. RICAPS Implementation Group – EV Infrastructure
Staff recently helped form the EV Infrastructure Implementation Group following discussions at the RICAPS end-of-year meeting about identifying meaningful opportunities for regional collaboration. This new sub-group aims to support jurisdictions across San Mateo County by developing a centralized EV Infrastructure Resource Hub.
The hub will serve as a shared repository of tools and reference materials to assist jurisdiction staff with common EV infrastructure challenges. Planned content includes:
§ Frequently Asked Questions (FAQs)
§ Best practices for permitting and planning
§ Sample Request for Proposals (RFPs) and Request for Qualifications (RFQs)
§ Installation guidance and checklists
§ Standard operating procedures (SOPs)
Page No. 23
City Clerk Monthly Report
April 16, 2025
The group is currently in the early stages of assembling existing resources and outlining key content areas. Next steps include creating or curating templates— such as model RFPs—and drafting guidance documents that can be adapted to local processes. The goal is to streamline EV infrastructure efforts regionally and fill knowledge gaps through shared learning.
3. Climate Action Plan Dashboard
As part of our ongoing efforts to keep the Climate Action Plan (CAP) Dashboard current, staff are working with Kim Lundgren Associates (KLA) to incorporate the finalized greenhouse gas (GHG) emissions data for the Town into the CAP Dashboard.
The recent update from Rincon Consultants addresses some gaps in the 2023 GHG inventories, particularly regarding commercial natural gas data. Unfortunately, PG&E was unable to provide commercial natural gas data for 2023. To move forward, Rincon Consultants will use 2021 commercial natural gas data as a proxy for the missing 2023 data. While this adjustment ensures the GHG data remains as accurate as possible, it may slightly overestimate 2023 emissions.
The CAP Dashboard will be updated to reflect the most current emissions metrics for the Town, providing the public with the latest available data.
4. Sustainable Atherton Logo
In collaboration with KLA, staff have finalized the new "Sustainable Atherton" logo as part of its ongoing climate action initiatives. This logo will help brand
communications such as documents, stickers, and flyers, raising awareness and encouraging engagement with
sustainability efforts throughout the community.
Accompanying the logo is a brand narrative that reflects Atherton’s peaceful, tree-lined environment and its strong connection to nature. For generations, residents have embraced a tradition of environmental stewardship, making Atherton not only a green oasis but also a leader in sustainability. Set to launch mid-to-late April, the new logo will potentially be launched during Earth Day, serving as a symbol of the Town’s dedication to building a sustainable future.
ADU Match Program
HIP Housing continues to assist both home providers and seekers with interviews, applications, background searches, and matching services. They provide us with monthly home seeker profiles to be posted on our ADU webpage.
Recent outreach efforts have focused on building relationships with local schools, faith-based communities, and major businesses. Additionally, HIP Housing has been actively engaging with the community through tabling at the Menlo Park Farmers Market as part of their ongoing outreach.
Page No. 24
City Clerk Monthly Report
April 16, 2025
Staff are also coordinating with HIP Housing to potentially feature one of our ADU matches in an upcoming edition of the Athertonian. Notably, HIP Housing has received home seekers employed within the Town and at local schools, further strengthening connections between the community and available housing options.
City Clerk Activities CURRENT and ON THE HORIZON
Athertonian
The Spring 2025 edition of the Athertonian is currently being designed and drafted, with an estimated delivery date of April 30/May 1. This edition will feature exciting updates, community highlights, and upcoming events shaping life in Atherton, including an introduction to new Town staff, a spotlight on the Housing Element progress, and updates on environmental efforts like the Reach Codes and Electric Leaf Blower Program. It will also include a sneak peek at the 2025 Sounds of Summer series, the Children’s Garden, and the launch of the 2025 Tree Awards. Public safety updates, including the Police Department Annual Report, will also be included.
There are currently 3 active Public Records Act Requests to which staff have responded. There are currently 4 open General Liability Claims.
Public Information Stats & Analytics
Town staff have been sharing timely information about the Housing Element, community events and meetings, programs, emergency preparedness information, and news on social media.
Residents, community members, and other public agencies have viewed and interacted with the town from March 1 to March 31. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 0 new followers, a total of 626
followers
600 impressions (-21.5%
decrease from February)
Instagram 12 new followers, a total of 1,667
followers
2k impressions (-49.1%
decrease from February)
Facebook 0 new followers, total of 605 followers 876 impressions (22.1 % decrease from February)
NextDoor N10ew members, a total of 5,688
members, and 2,429 households
claimed
100 impressions (70 %
decrease from February)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity. While engagement has plateaued in the past few months, there has been a steady increase in followers across these platforms, helping to expand the Town's online Page No. 25
City Clerk Monthly Report
April 16, 2025
presence and reach. In this reporting period we had 28 posts, which represents a 30% decrease month over month.
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,657
News Flash (CM & PD) 1,562 & 1,575
Alert Center (CM & PD) 1,365 & 1,495
Calendar (Meetings) 1,580
• Website Analytics:
o March 1 – March 28: 10k Users
o Last 7 Days Total Page Views: 1.7k
§ General Search = 128
§ Building Department = 128
§ Fees and Rentals = 122
• YouTube Analytics
o 364 Subscribers (1 new in the last 30 days)
o 1059 Videos
Newsflashes
1. NewsFlashes
Our focus on public information and social media engagement continues to strengthen connections with residents and the broader public. Recently, we shared information related to the annual alarm permit notices from Chief McCulley and reminder notices about the annual Waste Wise Event.
Page No. 26
City Clerk Monthly Report
April 16, 2025
2. Social Media
Our social media posts complement the newsflashes by presenting similar information but in a more casual, engaging tone. These posts reach a broader public audience and utilize vibrant event flyers, supporting images, and eye-catching graphics to capture attention.
Through the months, Social Media channels have increased engagement through follows, likes and account interactions. This has influenced staff to revisit the Town’s Social Media Policy in hopes of updating it in 2025.
The top posts for March were:
108 Impressions 101 Impressions
Page No. 27
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 9
% of Year Complete – 75%
Budget Revenue % Received
Park Program $ 115,000 $ 52,032 45%
Planning Permits $ 850,300 $ 341,655 40%
Business Licenses $ 290,000 $ 252,944 87%
Police $ 368,861 $ 453,902 123%
Sales Taxes $ 442,400 $ 330,691 75%
Miscellaneous $ 1,150,096 $ 1,265,808 110%
Public Works $ 659,700 $ 346,959 53%
Franchise Fees $ 1,076,000 $ 543,552 51%
Building Permits $ 2,203,280 $ 1,622,543 74%
Property Taxes $ 15,845,385 $ 12,704,150 80%
Total $ 23,001,022 $ 17,914,236 78%
Budget Expenditures % Received
City Council $ 66,615 $ 19,846 29.7%
Administration $ 1,430,943 $ 990,186 69.1%
City Attorney $ 310,000 $ 150,315 48.5%
Finance $ 882,763 $ 667,827 75.6%
Planning $ 1,426,970 $ 1,057,679 74.1%
Building $ 1,735,066 $ 1,128,069 65%
Interdepartmental $ 1,172,460 $ 821,268 70%
Police $ 10,464,871 $ 7,673,577 73.3%
Public Works $ 3,713,887 $ 1,933,136 52.1%
Total $ 21,203,575 $ 14,441,903 68.1%
Page No. 28
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst (new). These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.
Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24 60 24 12
January 25 38 12 6
February 25 39 6 12
March 25 41 6 12
April 25
May 25
June 25
Total 414 89 95
Page No. 29
Services Requests
• Jetting of storm drain along Caltrain right-of-way behind Wilburn Avenue/Snowden Avenue • Jetting of storm drain behind homes on Collado Way
• Clearing of catch basin Fredricks Avenue at Ringwood Avenue • Cleared gutter along Walsh Road of sludge and debris
• Pothole repair on Alameda de la Pulgas
• Installation of banners on Middlefield Road at Marsh Road • Installation of roadway delineators on Encinal Avenue and on Fair Oaks Lane • Installation of updated school crosswalk signage at Encinal Elementary School • Heritage room door repair
• Installation of new flooring at Jennings Pavillion
• Draining and cleaning of fountain area at HPP
• HPP Playground bathroom pump repair
• HPP Playschool roof repair
• Removal of tree along Watkins Avenue affecting atop the Atherton Channel • Installation of “Do Not Pass In Bike Lane” signage on Middlefield Road at Heritage Avenue • Installed “Hump” stencil on Watkins Avenue
• Weed abatement on Watkins Avenue
• Installed banners throughout the Town Center
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Page No. 30
Photographs of Work Performed
Banner Installation on Middlefeild Road
“Hump” Stencil on Watkins
Pot Hole Repair on Alemeda de las Pulgas
Before After
Page No. 31
Banner Installation at Town Center
Delinator Insatallation on Encinal Avenue
HPP Fountain Clean Out
Before After
Page No. 32
Jennings Pavillion Flooring
Drain Jetting Behind Wilburn Avenue/Snowden Avenue
Sign Insatllation on Middlefield Road at Heritage Court Before After
Page No. 33
See Click Fix March 2025
Page No. 34
Public Works Maintenance
Budget versus Expenditures Thru March 2025
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $313,816 78.5%
A02 101-57-52031-057 Parks (Grounds & Fac) $325,000 $255,376 78.6% A03 101-59-52031-059 Other Facilities $175,000 $64,461 36.8% A04 213-30-52031-000 Library $20,000 $34,636 173.2%
A05 101-58-52031-000 Tennis $10,000 $7,712 77.1%
E06 101-58-52030-058 Event Services $10,000 $226 2.3%
Total $940,000 $676,227 71.9%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Page No. 35
Parks Division Monthly Report –March 2025 Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for March 2025
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 1 0 2 1 0 0 0
25-Jan 1 1 0 0 1 0 0
25-Feb 0 2 0 1 0 0 0
25-Mar 0 2 1 1 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 23 11 8 7 5 0 0
Page No. 36
Parks Division Monthly Report –March 2025 Page 2 of 9
Types of Rental Activity for March 2025
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15
24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 4 0 0 0
25-Jan 3 0 0 0
25-Feb 3 0 0 0
25-Mar 5 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 53 1 1 0
Page No. 37
Parks Division Monthly Report –March 2025 Page 3 of 9
Revenue from Rental Activity for March 2025
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $9417.00 $0.00 $9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb $2,560.00 $0.00 $2,560.00
25-Mar $2,285.00 $0.00 $2,285.00
25-Apr
25-May
25-Jun
TOTAL $45,250.00
Page No. 38
Parks Division Monthly Report –March 2025 Page 4 of 9
General and Special Services for March 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For March:
• Jennings Pavillion Flooring Installed
• Fountain Draining and Cleaning
• Jen-Pav Set up
• Main house bathroom downstairs repair
• Light replacement park entrance
• Playground bathroom repair
• Playschool Curtain install
• Playschool Roof repair
• HPP Sign replacement
• Tennis Court Baffle Material Repair
• HPP tree removal
• Tree Down in Park by Tennis Courts
New and Future Planned Projects:
Flooring at Main house
Jennings Pavillion Interior Painting
Baseball Stands Painting
Page No. 39
Parks Division Monthly Report –March 2025 Page 5 of 9
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 6 N/A
24-Jan 631 325 377 335 4 8
24-Feb 542 297 323 299 6 15.5
24-Mar 653 337 441 393 5 24
24-Apr 677 344 462 422 11 52.5
24-May 724 365 472 433 8 84.5
24-Jun 741 371 496 425 42 124
FY-23-
24 8,052 3,889 5,306 4,465 126 308.5
24-Jul 812 415 443 465 64 75
24-Aug 705 408 433 380 39 117.5
24-Sep 805 315 407 395 15 116
24-Oct 797 342 397 325 22 132.5
24-Nov 667 345 415 362 6 169
24-Dec 642 295 367 322 15 125
25-Jan 597 299 351 321 9 167
25-Feb 660 301 433 395 12 188
25-Mar 676 294 408 323 19.5 187.5
25-Apr 0 0 0 0 0 0
25-May 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0
Total 6,361 3,014 3,654 3,373 201.5 1,277.5
Page No. 40
Parks Division Monthly Report –March 2025 Page 6 of 9
Photographs of Work Performed in March 2025
Jennings Pavillion Flooring
Park Entrance Light replacement
Page No. 41
Parks Division Monthly Report –March 2025 Page 7 of 9
Playground bathroom pump repair
Playschool Roof Repair
Page No. 42
Parks Division Monthly Report –March 2025 Page 8 of 9
Park Entrance Signage Replacement
Park tree Removal
Page No. 43
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
March 2025
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Page No. 44
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1:
$10,390,844 $199,247,920 $116,954,891
Plan Check Fees Collected: $43,374 $366,910 $269,185
Permit Fees Collected: $107,379 $1,125,425 $801,766
Other Fees Collected: $12,540 $103,925 $56,992
TOTAL: $163,293 $1,596,260 $1,127,943
Applications Received: 77 682 590
Residential:
New Single Family Residential Permits
Issued: 1 17 20
New Accessory Structures Issued: 17 178 156
Addition / Alteration Permits Issued: 5 72 94
Reroof / Water Well / Grading Permits
Issued: 11 132 134
Plumbing/Mechanical/Electrical
Permits Issued: 15 160 172
Demolition Permits Issued: 0 15 20
Non-Residential:
New Permits Issued: 0 4 0
TOTAL Permits Issued (2) 49 578 596
Inspections Performed: 763 6,481 5,453
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Mar-25
Page No. 45
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 14 5 10 63
Planning Projects
March 1, 2025 to March 31, 2025
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
March 1, 2025 to March 31, 2025
Site Visits
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission met for their regular meeting on March 26, 2025, the following occurred.
1. Public Hearing
a. Request for Tree Protection Zone Exception (PTPZ25-00001) for a rear addition and remodel to an existing residence at 5 Callado Way (APN 073-230-170). This is a fairly straightforward request. However, at the hearing Commissioner Polito noted that construction has already commenced in the project area. Code Enforcement Officer Lisa-Marie Daley was able to confirm during the meeting that there are no issued building permits for the site and issued a verbal stop work order and immediately alerted the Building Department. The Commission discussed their options. I indicated that there would be penalties applied by the Town, pending inspection, and that any scope of work beyond what is covered by the current application could require reconsideration by the Planning Commission. I also indicated that the Planning Commission could choose to continue the item to the April agenda and receive an update at that time. The Commission chose to approve the request before them, with conditions as recommended in the Staff Report (and prior to the awareness of work). The decision was unanimous. b. Request for a Heritage Tree Removal (HTR24-00005) and Tree Protection Zone Exceptions (PTPZ24-00003) at 37 and 53 Euclid Avenue (APNs 070¬022¬570 and ¬810). This project requires Planning Commission approval for the removal of one heritage tree and three TPZ exceptions to accommodate a new parking pad. The Planning Commission previous denied a request in August 2024, with suggestions to the applicant to consider alternative locations that reduce the impacts to trees. The project team have worked with Sally to reconfigure the parking pad to remove fewer trees. The Commission appreciated the effort by the project team and approved the requests unanimously. However, they removed Staff's recommended condition to require a replacement tree in the public rightof-way. The Commission's discussion indicated that the project site and public right-of-way had an abundance of trees and did not necessitate a replacement planting.
.
The next scheduled Planning Commission meeting is April 23, 2025. 23 2
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27 Page No. 46
Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
1 5 1 1 0 1
0 3 0 1 2 1
1 2 0 2 5 0
1 4 2 3 0
2 0 4 1 3
0 3 3 4 2
Jan. to June Totals 2 13 8 13 15 7
2 1 3 2 4
5 3 2 2 5
2 4 2 3 2
5 0 3 1 1
1 0 1 3 3
0 2 2 1 3
July to Dec Totals 15 10 13 12 18
2 28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
95 9 10 0
122 5 5 2
20 2 3 0
0 0 0 0
Total Number of Plan Checks 237
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
December
Total New SFD
Permits:
Plan Check Performance
March 1, 2025 to March 31, 2025
Major
Plan Check
Minor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June
Page No. 47
Summary Graphs
90 71 89 76 95 75 65 88
64 42
88 88
82 55 50 62 53
105 68 87
35 50 68 66 49
566
514 548 543 522
715
767
950
668
607
795
694
763
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$15,725,004
$9,041,275
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$29,398,259
$33,871,412
$10,141,645
$3,254,891
$1,907.582
$8,208,767
$10,390,844
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation
Page No. 48
Summary Graphs
$187,126
$121,195
$95,197
$83,774
$98,958
$187,509
$172,902
$210,803
$96,730 $81,773
$132,953
$150,074
$97,730
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$103,925
$366,910
$1,125,425
$1,596,260
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24
Page No. 49
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
February 1, 2023 to February 28, 2023 February 1, 2023 to February 28, 2023 Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 3 8 8
Pemitted ADU 3 1 3 7 7
Finaled ADU 0 1 1 2 2
Entitled JADU 2 3 5 5
Pemitted JADU 0 1 2 2
Finaled JADU 1 0 1 1
Entitled SFR 1 0 2 2 2
Permitted SFR 0 1 2 2
Finaled SFR 5 1 7 7
2022 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 114
Pemitted ADU 25 44 46 115
Finaled ADU 17 24 14 55
Entitled JADU 10 9 4 23
Pemitted JADU 5 8 0 13
Finaled JADU 0 2 7 9
Entitled SFR 20 17 26 63
Permitted SFR 26 18 28 72
Finaled SFR 17 29 11 57
May Sept
1 Jan
3 0
1 1
0 Page No. 50
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $250,000 2/28/2025 Total Penalties Deposited: $500,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025
Total to Date $3,648,000.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
March 1, 2025 to March 31, 2025
Forfieted Construction Time Limit Penalties
Page No. 51
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of March 2025
During this reporting period, there were 45 investigations. Of that total, 24 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, felony warrant, possession of a controlled substance, possession of paraphernalia, DUI, misdemeanor domestic violence, restricted driver operating a vehicle without an interlock device, violation of a court order, battery, carrying a loaded firearm in public, felon in possession of a firearm, receiving know stolen property, grand theft, criminal evading, vandalism, and obstructing/resisting a peace officer.
Of the 2,160 total police incidents for the month, 1,472 were officer-initiated incidents. These incidents resulted in 714 citations being issued for vehicle code and other violations. Officers initiated 1,055 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Page No. 52
Traffic Incidents
Overall, there were 387 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Page No. 53
Traffic Collisions
There were 14 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
There were two traffic complaints. Right turn violation on Selby Lane at El Camino Real and speeding vehicles on the 200 blk of Stockbridge Avenue.
Page No. 54
Bicycle Traffic Stops
There were 2 bicycle related calls initiated during March. Both were for improper lighting and and resulted in a written citation and a verbal warning.
Page No. 55
Criminal Activity and Suspicious Circumstances
The Department responded to 71 locations (some locations multiple times) for property crimes (12), person crimes (8), and incidents of suspicious circumstances (55).
Page No. 56
Municipal Code Violations
The Department responded to approximately 26 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 94 incidents during this reporting period, 84 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for Page No. 57
ordinance violations, a stuck elevator, lost property, a citizen assist, damaged water pipe, and a suspicious vehicle.
Premise Watch
Officers completed 647 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 283 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adapt a school visits.
Incidents of note from this reporting period:
• On 03/04, the SRO investigated a possible firearm on a school campus and determined there was no firearm.
• On 03/04, the SRO investigated a CPS report and determined the report was unfounded. • On 03/08, the SRO investigated a battery and submitted a report to the district attorney’s office.
• On 03/08, a restraining order violation occurred on a school campus. A report was taken and submitted to the district attorney’s office.
• On 03/24, a cellphone was stolen from a school campus. The cellphone was tracked and recovered in an outside jurisdiction. The cellphone was returned to the victim and a theft report was taken.
The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.
Page No. 58
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 0 0:00 <4 minutes
Medium 303 6:31 <6 minutes
Low 252 3:17 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
February 2025 4:31
January 2025 5:33
December 2024 5:45
November 2024 5:50
October 2024 5:20
September 2024 4:50
Page No. 59
Total Training Hours for the Reporting Period: 104 HOURS
NAME TRAINING/HOURS DATES
Cisco CALNENA Conf./24 hours Mar. 3 – 5
Fong Active Attacker at Oracle Park/5.5 hours Mar. 4
Taylor Active Attacker at Oracle Park/5.5 hours Mar. 4
Dutta Intro to SRO Program/3 hours Mar. 5
Richardson Taser Certification/4 hours Mar. 6
Larsen IACP Wellness Conf./24 hours Mar. 11 – 13
Yamsuan Glock Armorer Course/8 hours Mar. 13
Dutta Community Policing/6 hours Mar. 14
Cisco SLI Session 2 of 8/24 hours Mar. 26 – 29
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
Noise Ordinance Violations
Month Total
Reports Construction SingleFamily School Other In Violation Unable to
Locate
Jan 5 0 2 0 3 1 1
Feb 5 0 4 0 1 0 2
Mar 7 1 3 0 3 1 1
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
MONTH OFFICER INITIATED ACTIVITY CITATIONS
March 1,472 714
February 1,091 336
January 1,137 489
December 1,690 386
November 1,411 310
October 1,306 643
Page No. 60
Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 0 3 7 1
Feb 23 3 1 3 15 1
Mar 21 4 0 6 9 2
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Page No. 61
Code Enforcement Activity Report
Summary:
Page No. 62