Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: APRIL 16, 2025
SUBJECT: APPROVE AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH CAPITAL PROJECT
MANAGEMENT FOR PROJECT MANAGEMENT SERVICES
ASSOCIATED WITH THE UPPER ATHERTON CHANNEL
RELINING PROJECT
RECOMMENDATION
It is recommended that the Council approve an amendment to the professional services agreement with Capital Program Management, Inc., in the amount of $55,000 for additional project management services for the Upper Atherton Channel Relining Project.
BACKGROUND
The Town’s Townwide Drainage Study Update in 2015 identified a variety of drainage improvements required throughout the Town. The relining of the side slopes and bottom of the deteriorated portions of the channel west of Alameda de las Pulgas were identified as Tier I priority projects. The project outlined in the Drainage Study Update were as follows:
II1 – Reline Channel Slopes, Atherton Channel, Phase I
• Restore the sides of the channel. Assume total channel length of 1000 lineal feel is in need of repair.
• Channel to be repaired excludes sections where other channel improvement projects are identified.
• Expand the life expectancy of the channel.
• This project would be phase 1 of two projects. Phase 1 would restore channel areas most needing improvement upstream of Alameda de las Pulgas.
• To identify specific locations most needing improvements, a condition assessment of the existing channel is recommended prior to design of channel improvements.
JJ1 – Reline Channel Bottom, Atherton Channel, Phase I
• Regrade the bottom of the channel. Assume total channel length of 1000 lineal feel is in need of repair.
Atherton Channel Contract
APRIL 16, 2025
• Channel to be repaired excludes sections where other channel improvement projects are identified.
• This project would be phase 1 of two projects. Phase 1 would restore areas most needing improvement upstream of Alameda de las Pulgas.
• To identify specific locations most needing improvements, a condition assessment of the existing channel is recommended prior to design of channel improvements.
The City Council received a presentation regarding the initial findings from the channel inspections and conceptual repair solutions at the January 22, 2025, Study Session. The project team has also initiated a consultation with the regulatory agencies and have scheduled a pre-application site walk with the agencies to discuss the project.
ANALYSIS
The initial agreement with Capital Program Management for project management services, approved by the City Council in the amount of $66,000, covered an initial term through the 2024 calendar year. The current projected schedule for the project anticipates completion of design and permit approval in December 2025. Capital Program Management (CPM) has provided a proposal in the amount of $55,000 to continue project management services for the project through February 28, 2026.
FISCAL IMPACT
The total cost of the agreement with Capital Program Management is $121,000, including the initial contract amount of $66,000 and the proposed amendment of $55,000 . Funding for the amendment is available in the Capital Improvement Program project budget for the Upper Atherton Chanel Relining project.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal Area A – Preserve Small Town Character and Quality of Life • Goal Area D – Be Forward-Thinking
POLICY FOCUS
The Council policy focus should be on the implementation of the Atherton Channel Relining Project as outlined in the CIP.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Atherton Channel Contract
APRIL 16, 2025
Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Capital Program Management amendment proposal dated April 9, 2025