AGENDA PACKET
Town of Atherton – Joint Meeting
City Council
Audit & Finance Committee
MAY 07, 2025
SPECIAL MEETING – STUDY SESSION
4:00 PM
Council Chambers
80 Fair Oaks Lane, Atherton, CA 94027
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SPECIAL MEETING STUDY SESSION
ROLL CALL –
City Council: HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis Finance Committee: Scolnick, Patil, Hill, Sleeth, Walker PUBLIC COMMENT – Public Comments can be emailed directly to [email protected]
As a Special Meeting, this portion of the meeting is reserved for persons wishing to address the Council on any matter on the Agenda. Speakers’ time is limited to three minutes. Speakers may also speak when the item appears on the Agenda during the meeting. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor may, at the Mayor’s discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
ACTION ITEMS
STUDY SESSION
1. REVIEW OF THE FY 2025/26 SPECIAL REVENUE, INTERNAL SERVICE FUNDS AND CAPITAL IMPROVEMENT PROGRAM
Report: ROBERT BARRON III, FINANCE DIRECTOR
ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
Recommendation: It is recommended that the Council review, discuss, and provide feedback Special Revenue, Internal Service Funds and Capital Improvement Program (CIP) for FY 2025/26.
Meeting Agenda Packet – May 07, 2025
speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
ACTION ITEMS
STUDY SESSION
1. REVIEW OF THE FY 2025/26 SPECIAL REVENUE, INTERNAL SERVICE FUNDS AND CAPITAL IMPROVEMENT PROGRAM
Report: ROBERT BARRON III, FINANCE DIRECTOR
ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
Recommendation: It is recommended that the Council review, discuss, and provide feedback Special Revenue, Internal Service Funds and Capital Improvement Program (CIP) for FY 2025/26.
Description: This is a routine item to review the FY 2025/26 Special Revenue, Internal Service Funds, and Capital Improvement Program. This is a part of the annual budget approval process and will return to Council for approval in June.
COUNCIL REPORTS/COMMENTS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
PUBLIC COMMENTS:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
RULES OF DECORUM:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, bilititldttitNilldtditb
Meeting Agenda Packet – May 07, 2025
PUBLIC COMMENTS:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
RULES OF DECORUM:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda Packet – May 07, 2025
Item No. 1
Town of Atherton
CITY COUNCIL & AUDIT AND FINANCE COMMITTEE STAFF
REPORT – STUDY SESSION
TO: HONORABLE MAYOR AND CITY COUNCIL
HONORABLE CHAIR AND COMMITTEE MEMBERS
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
DATE: MAY 7, 2025
SUBJECT: REVIEW OF THE FY 2025/26 SPECIAL REVENUE, INTERNAL SERVICE
FUNDS AND CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Review, discuss, and provide feedback Special Revenue, Internal Service Funds and Capital Improvement Program (CIP) for FY 2025/26.
BACKGROUND
This is the third item of the Town’s Budget Meeting Calendar for the FY 2025/26 Budget – Special Revenue Funds, Internal Service Funds, and the Town’s 5-Year CIP.
The Town maintains a variety of Special Revenue and Internal Service Funds that are “restricted funds” designated for a specific purpose. Special Revenue Funds are used to account for revenues derived from specific sources. Revenue to Internal Service Funds comes from the various departmental operational budgets based on allocated charges to those departments. Special Revenue and Internal Service Funds include the Library Fund, Tennis Fund, COPS Grant fund, Equipment Replacement Fund, Workers’ Compensation Fund, General Liability Fund, and Employee Benefit Fund.
The Town’s Capital Improvement Program (CIP) is a five-year program that proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The Town is focusing on capital project needs in the community. We will review, discuss, and provide feedback regarding proposed projects, programs and funding priorities for the FY 2025/26 Capital Improvement Program (CIP), with lookahead through FY 2029/30. The General Fund continues to provide new funding capacity in the next several years for project priorities within the CIP Master Plans. Priority projects are derived from the Bicycle Pedestrian Master Plan, Drainage Master Plan, Green Infrastructure Plan, and Road Improvement Plan.
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
The CIP program consists of (6) six capital improvement fund sources that the Town uses for capital improvement/infrastructure needs. The capital improvement fund sources include:
• Atherton General Fund
• Measure M – County Congestion Management Fee on vehicle registration • Measure A – County ½-cent Transportation Sales Tax
• Measure W- County ½-cent tax Congestion Relief Plan
• Gas Tax
• Atherton Channel Fund
SPECIAL FUNDS ANALYSIS
This section is a fund-by-fund analysis of the various Town Funds.
LIBRARY FUND
REVENUES
The Town is a member of the San Mateo County Library JPA system. The Library is funded through property taxes that are collected and allocated to library services. Under the JPA, jurisdictions are permitted to retain excess funds generated from the local property taxes as long as the basic library services are met. These excess funds are held in trust by the County of San Mateo. The Town’s most recent use of all excess funds was for the new Library Project– as well as extended library hours of daily operation, utilities, maintenance costs and aesthetic upgrades to the Library café deck. Excess funds were advanced to the Town to allow completion of the Project.
With the completion of the new Library, annual excess funds, minus amounts needed for yearly operation of the Library, are retained by the Library JPA until the total advancement amount is reimbursed. Once the advancement of funds is reimbursed, any remaining funds will be evenly split between the Library and the Town for library-related activities. The County holds all future Town excess funds.
The FY 2024/25 beginning fund balance for the Library Fund is $2,717,591. This includes the SMCL funds in the amount of $2,162,098 held in trust retained by the Library JPA. The remaining balance of the advancement of the SMCL JPA funds to be paid back is $1,157,910. SMCL will deduct the remaining advancement amount from our Library funds held in trust. With the Town advancement of funds fully paid off, any remaining excess Library funds after the Library and the Town Library related activities expenses will be evenly split.
The estimated FY 2025/26 revenue for the Atherton Library JPA is approximately $5.25million and the SMCL operations is estimated at $3.37million. The Town estimate for FY 2025/26 is $1,032,902. After deducting the Library related activities, the remaining excess Library funds is $847,098. This amount will be evenly split between the JPA and the Town at approximately $423,549 each. These funds will be held in the San Mateo County Library Trust for the Town.
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
EXPENDITURES
The FY 2025/26 projected expenditures for the Library are $1,032,902 for operations, utilities, maintenance costs, use of town facilities, development of spaces and Improvement Project Children’s Nature Garden.
These costs breakdown as follows:
• Contract Maintenance Services - $39,000
• Contract Custodial - $75,000
• Facility Repair/Maintenance - $4,000
• Utilities/Electrical - $120,000
• Utilities/Water - $40,000
• Contract Vector Management - $800
• Building Security - $250
• Other Contract Services - $95,000
• Other Supplies and Materials - $200,000
• Building Improvements/Capital Outlay - $440,000
• Building Maintenance Manager - $18,852
There is an allocation for Other Supplies and Materials of $200,000 for the use of Town facilities for Library programming, various Town programming, and aesthetics needs around the Library outdoor spaces. These include the use of Town facilities at the Park for various Library programs, purchases of various items for the development of spaces such as refresh of tables, canopies, umbrellas, café benches and community room furniture. The budget also includes an allocation of $440,000 for capital outlay related to the Children’s Nature Garden. This project is currently in the design phase and is anticipated to begin construction in the new fiscal year.
OTHER RESTRICTED FUNDS
The Town maintains a variety of Special Revenue and Internal Service funds that are “restricted funds” for specific purposes beyond basic capital improvement. Revenue to internal service funds are in the form of General Fund department charges based on allocations by department and uses.
EQUIPMENT REPLACEMENT FUND
The Equipment Replacement Fund is an internal depreciation fund for the replacement of large assets. The Fund is the Town’s set aside accumulation account to replace large equipment assets over time – such as computer equipment, software assets, vehicles, trailers, emergency equipment, etc. Annual depreciation-style departmental allocations to this Fund reduces the impact to the
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
Town’s Operational year funding to replace the equipment. There continues to remain sufficient funds in the fund to accommodate emergency replacement needs as well as planned needs.
The FY 2025/26, departmental allocations (revenues) total $428,100 and the expenditures total $375,000. The largest allocation charge is $360,000 in the Police Department for FY 2025/26.
This allocaton reflects the purchase of 2 vehicles each year as part of the department’s regular maintenance and replacement schedule and for replacement purchase of new firearms. The Department is seeking the replacement of three (3) motorcycles for a total amount of $180,000 as part of its regular equipment replacement schedule. These are replacement motorcycles to the patrol fleet traffic division. These motorcycles are grant funded, but the transaction (grant revenue and expenditure) will occur within the Equipment Replacement Fund. The Town uses the State and Federal Multiple-Award Schedule pricing to purchase vehicles from the Equipment Replacement Fund.
In FY 2025/26 the Police Department will also purchase $150,000 in new firearem replacements.
These supplemental items include the necessary firearm replacements for all sworn officers. There is a $150,000 allocation expense to the replacement fund in Police Department operations budget for the purchase of these firearms. These were noted in the General Fund Budget presentation.
Also within the Fund, the Finance Department anticipates an upgrade to the Town’s Financial Accounting Software. The cost for upgrade and migration is $45,000. There is sufficient allocation build to this fund for upgrade of the software.
WORKERS’ COMPENSATION FUND
The Workers’ Compensation Fund accounts for the cost and expense of managing the Workers’ Compensation Program through the Town’s self-insurance risk pool, Cities Group Joint Powers Authority. This Fund includes costs related to risk management and prevention – safety training, educational materials, and accident prevention programs. As a member of a JPA, the Town contributes an annual assessment to the JPA based on all recognized and potential liabilities. These assessments or contribution rates are calculated annually based on claims history and any increases in loss recovery due to excessive claims losses.
As has been advised, the Cities Group JPA (Workers' Compensation) is experiencing some challenges. While the challenges do not affect the Town’s costs, they are related to the stability of the JPA and its continued viability. Member agencies have begun discussions to dissolve the JPA.
This will result in the Town and other member agencies having to identify alternatives. Agencies with higher risk exposure (i.e. those with public safety) will need to identify alternative pools with similar risk portfolios. As agencies explore options, the Cities Group JPA Pool agrees that the JPA will continue through the end of the 2025 calendar year and perhaps through June 2026. This will give agencies time to explore alternatives. If the JPA dissolves, each member agency would transition its claims out of the Cities Group and into alternative solutions. Loss tails and liability would follow each agency into any new JPA. The Town is currently exploring two alternative JPA’s for the Town’s Workers’ Compensation coverage.
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
There are approximately thirteen (13) open claims that have incurred a reserve claims cost of approximately $667,883 in the current year. This is a decrease of $269,168 in reserve claims from the previous fiscal year. Claim costs and reserves are established for each claim; however, these amounts are not indicative of the actual claim paid. The three-year average claim loss/expense is approximately $235,750, a decrease of $80,320.
The Workers’ Compensation Fund tracks expenditures on related expenses across the various departments. Each department is responsible for an allocated cost for Workers’ Compensation.
Allocations vary based on the risk assessed for each department (by type) and the number of employees. The FY 2025/26 budget maintains a 1% charge of salary costs for all departments. In previous fiscal years the charge for the Police Department was 11%, as the Town experienced high claims liabilities in the Police Department. It was then reduced to 7% and now 1%. All other department charges were reduced from 3% to 1%. This was done to build up reserves for the Town’s replenishment of equity reserves with the JPA. The reduction was due to the Workers’ Compensation Fund maintaining enough reserves for future allocations of equity replenishments.
Staff will continue to monitor this expense and with the possibility of moving to a new Worker’s compensation carrier there may be need to increase the allocation in future years to maintain adequate reserves. Due to the Town’s diligence in building up its Workers’ Compensation Fund over the years, there is a healthy fund balance for transition from the Cities Group to a new JPA if there is a requirement for the establishment of an equity reserve.
The current year assessment is $188,709 and is projected to increase $250,000 in FY 2025/26.
Currently, there are enough reserves in the Town’s Worker’s Compensation Fund for equity replenishment and current reserve claims. The FY 2025/26 expense is $256,183 in the fund.
GENERAL LIABILITY FUND
The General Liability Fund accounts for the insurance cost of general liability claims and property losses. The Town is part of an insurance pool administered by PLAN JPA. The activities within this Fund provide for expenses related to general liability insurance, employment practice insurance and self-insured retention claims. Total internal service charges from the General Fund for FY 2025/26 are estimated at $634,331. This is an increase of 3.2%. The total FY 2025/26 projected expenditures for this fund are $734,331. This includes the self-insurance retention expense of $100,000 that allows the payout of four (4) claims at $25,000 per claim. The Town does not anticipate expending retention expenses of four (4) claims in the fiscal year, however, the amount is a requirement established by PLAN JPA. Average retention claims are about 2 per year.
EMPLOYEE BENEFITS FUND
The Employee Benefits Fund tracks expenditures across various departments for employment, unemployment, retirement, and healthcare benefits. The Fund also represents an audit compliant set aside for compensated absences (time earned) – vacation, sick leave, holiday, compensatory time, etc.). Revenue to the fund comes through charges allocated back to each departmental budget based on number and type of personnel within each department. Revenue to the Fund for FY 2025/26 is $437,271. Expenditures for FY 2025/26 are $443,346. The expenditure includes
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
$83,346 for the Town contribution of the minimum retiree health PEMHCA amount to CalPERS.
These costs are included and charged to the respective departments based on retiree health and allocated to the Employee Benefits Fund. The PEHMCA costs are paid directly to CalPERS and are reimbursable from the Town’s OPEB Trust. The Town is no longer budgeting the “pay as you go” retiree health benefit contribution as an operation expense as the retiree benefits are now funded through the OPEB Trust.
Within this fund is also the employee benefits charge of $274,223. This is a charge of 3% to 4% of the General Fund Operational Departments salary expense that is allocated for personal leave contributions of sick, vacation, and holiday pay. The Police Department allocation is 4% and all other departments 3%. The Town has a total compensated absences balance of $1,073,999.
Compensated absences comprise of accrued time-off, vacation, and holiday pay for all employees and are recorded as a liability. These are amounts that would be liquidated or mature due to the termination of Town staff.
Included within this fund are unemployment insurance charges if there are any future claims charged to the Town. This is a charge of 1% of Operational Departments salary expense Any claims would be paid out of this fund. The total budgeted charge is $75,202.
TENNIS FUND
The Tennis Fund projected revenues are $71,200. The majority of this revenue comes through the facility management servies contract with Player Capital. The contract provides yearly revenue of $50,000 to the Park. Keys are sold on an annual basis to any person (resident or non-resident) that wishes to use the Tennis courts. The standard key for residents is $105 and includes clay court key, and the non-resident key increased is $280 and clay court access of $30/ hour.
Every year the Town reviews maintenance requirements for the courts and resurfaces courts as needed. The tennis court resurfacing treatment includes crack filling and taping, followed by a new surface coating and striping. This is done on approximately every 3-5 years on a cyclical basis on each of the five (5) non-clay tennis courts.
The FY 2025/26 budget includes the purchase of tennis keys by residents and non-residents providing annual revenue of approximately $20,000. Each January, new tennis keys go on sale for the new court locks that get installed in February.
For FY 2025/26, the Town anticipates expenditures of $61,000. This includes $13,000 for contract maintenance services for MCE, general court maintenance and facility repairs needs of $45,000 and $3,000 for building security court gates upkeep.
COPS - CITIZEN’S OPTION FOR PUBLIC SAFETY
The COPS Office was created as a result of the Violent Crime Control and Law Enforcement Act of 1994. As a component of the Department of Justice, the mission of the COPS Office is to advance community policing in jurisdictions of all sizes across the nation. Community policing
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
focuses on crime and social disorder through the delivery of police services that includes aspects of traditional law enforcement, as well as prevention, problem-solving, community engagement, and partnerships. In FY 1996/97, the California State Legislature created the Citizen’s Option for Public Safety (COPS) Program. Funds have been available through the State of California to local entities in the form of Citizen’s Option for Public Safety (COPS) Grant. The Town in recent years has seen an increase in funding. Recently received approximately $186,000 from the grant. We project to receive $190,000 in grant funds. These funds must be used for front-line law enforcement only. The Town anticipates receipt of this funding on an annual basis and funds are used for sworn personnel salary related expenditures.
CAPITAL IMPROVEMENT FUND
The five-year CIP proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The major projects are categorized into three areas:
• Streets & Transportation
o Roadway Maintenance
o Bicycle and Pedestrian Improvements (Active Transportation) o Traffic and Safety
• Drainage
o Flood Control
o Regulatory and Green Infrastructure
• Town Buildings, Park and Facilities
o Town Center
o Holbrook-Palmer Park
Projects have been developed based on needs identified by City Council, residents, staff, and adopted master plans.
The 1st year (FY 2025/26) of the CIP is incorporated into the Town’s Budget and is the only year for which the City Council applies available funding. The remaining four (4) years of the CIP reflect proposed projects and funding. These “out years” are revised annually to reflect changes in City Council priorities, direction, needs and funding availability. The CIP is reviewed by the Town’s Planning Commission each year for consistency with the Town’s General Plan. This year’s CIP will be reviewed by the Planning Commission at their May 29, 2025, meeting. The Commission will send their comments in writing to the City Council prior to the Council’s June 18 meeting at which the Council is scheduled to adopt the budget, inclusive of the CIP.
CAPITAL PROJECTS ANALYSIS
This year, the 5-year CIP is being presented to City Council in the Study Session in a more detailed workshop format to allow for questions and discussion of individual projects, general discussion about broader objectives to be considered for future proposed projects and priorities for allocating funds. Though the Capital Improvement Program is funded with a variety of revenue sources, most of the revenue sources have restrictions on how the funds can be used. The General Fund is the
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
primary funding source for the Capital Improvement Program and thus affords the greatest opportunity for discretionary expenditures for capital projects. As such, the majority of the discussion will be focused on the use of General Funds in the CIP.
Following the workshop, staff will implement changes directed by Council and present the CIP to City Council for consideration at the June Council meeting. Specific project direction from the Council will be incorporated into the CIP presented to the Commission at their May 29 meeting.
At the conclusion of the May 7 Study Session, staff needs the following input and direction from the Council:
1. Direction regarding the inclusion of an Additional Discretionary Payment (ADP) toward the Town’s Unfunded Actuarial Pension obligation with respect to the amount and timing of payment.
2. Direction regarding how to process right-of-way improvements for private property development projects that are along identified Class II bicycle routes within the Town’s adopted Bicycle and Pedestrian Master Plan.
3. Specific direction regarding capital improvement projects to include the specific fiscal year for inclusion, and the extent of inclusion (FYs 2025/26 through FY 2029/30).
As staff moves through the CIP with the Council at the Study Session, the Council will have the opportunity to modify the 5-Year Financial Outlook to address programmatic and project priorities, project timing, and funding availability. Larger projects will often require that project design occur in the fiscal year prior to actual project construction.
FY 2025/26 and beyond include established priority projects that include the Annual Road Maintenance Program, necessary Traffic and Safety Improvements, and the completion of ongoing projects. As noted above, funding for the CIP consists of a variety of sources, some of which are restricted, such as Measures A, Measure M, and Measure W funds, as well as funds from Gas Taxes, and the General Fund. These funds are already allocated to the maximum extent to the projects that they support. The established priority projects and ongoing projects noted for FY 2025/26 and continuing years are the following:
Project Allocation Note
Roadway Maintenance $840,000 Allocated Annually
Accessibility $100,000
Green Infrastructure $150,000 $100k for FY 25/26 - $25k after Town Center Improvements $150,000 Allocated Annually
HPP – General Assessments/Repairs $100,000 Allocated Annually Inlet Marker Replacement $10,000 2
nd/final year
Alameda Traffic/Safety Improvements $1,150,000 $1.75m total including other funds Bike/Ped Master Plan Update $50,000
Upper Atherton Channel Relining $1,500,000 $2m total including other funds HPP Playground & Restrooms $350,000
Town Facility Replacement Fund $300,000
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
These projects are listed in the attached spreadsheet and include approximately $4.7 M in general fund allocations for FY 2025/26.
The remaining unallocated General Fund balance available for Capital Improvement Project for FY 2025/26 is approximately $5,950,898.
The attached spreadsheet includes various projects and estimated costs and is intended to guide the Council discussion for consideration and prioritization proposed through the five-year CIP lookahead. Though the spreadsheet is categorized by program, the Council should consider each project independently. As noted above, some of the Town’s Master Plans are dated and should be refreshed to assist in identification and prioritization of community needs. Specific projects for which staff anticipates Council policy feedback are:
• Bicycle Pedestrian Master Plan Implementation Program o Support for El Camino Complete Streets – Project Initiation Document and Project Approval and Environmental Documents phases by others
o El Camino Real/Selby Lane intersection Improvements
• Traffic Safety Improvement Program
o Streetlight painting
o Middlefield Road/Fair Oaks Lane/Palmer Avenue traffic signal o Middlefield Road/Watkins Avenue traffic signal
• Drainage Improvements Program
o El Camino Real Drainage Solutions (North Segment)
o El Camino Real Drainage Solutions (South Segment)
o Drainage Master Plan Update
• Park Master Plan Implementation Program
o Clay Court Conversion Project
o HPP Master Plan Update
FISCAL IMPACT
There is no fiscal impact of the review and discussion of the CIP. Upon Council approval of the projects and funding for FY 2025/26, those approved projects will be incorporated into the Town’s Budget and their approved amounts will be reflected in the Budget and in remaining fund balances.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
FY 2025/26 Special Revenue, Internal Service Funds & CIP May 7, 2025
The Town maintains a Fiscal Transparency web portal and includes all budget information on its website. Links to these various areas are below:
Fiscal Transparency Web Page:
http://www.ci.atherton.ca.us/index.aspx?NID=269
Archive of Town Budgets:
http://www.ci.atherton.ca.us/index.aspx?nid=273
Financial Data Portal (OpenGov):
http://www.ci.atherton.ca.us/index.aspx?nid=361
Financial Audit Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=39&Type=&ADID= Actuarial Valuations Archive:
http://www.ci.atherton.ca.us/Archive.aspx?AMID=61&Type=&ADID= Labor Contracts, Agreements, and Salary/Benefit Information:
http://www.ci.atherton.ca.us/index.aspx?nid=192
ATTACHMENTS
1. FY 2025/26 Internal Service, Library, Tennis Funds & Other Special Revenue
2. FY 2025/26 Capital Improvement Program Projects List Spreadsheet
3. FY 2025/26 5-Year Financial Outlook
4. FY 2025/26 Draft Five Year-CIP Lookahead
Adopted Proposed
Actuals Budget Budget
Account Description 2023-24 2024-25 2025-26
213-00-40001-000 Secured Property Tax 526,086 1,005,902 1,032,902 213-00-48001-000 Interest Income 4,277 16,000 16,000
Advancement of Funds
Total Revenues 530,362 1,021,902 1,048,902
213-30-52031-000 Contract Maint Services 10,743 19,000 39,000 213-30-53003-000 Building Security - 250 250
213-30-53004-000 Facility Repair & Maintenance 3,224 2,000 4,000 213-30-53008-000 Contract Custodial Services 57,834 75,000 75,000 213-30-53014-000 Utilities - Electricity 89,108 105,000 120,000 213-30-53016-000 Utilities Water 36,285 40,000 40,000
213-30-53036-000 Contract Pesticid & Fertilizer - 800 800 213-30-54010-000 Other Contract Services 101,519 90,000 95,000 213-30-55016-000 Other Supplies & Materials 199 655,000 200,000 Buiding Maintenance Manager Allocation 18,852 18,852
213-30-57002-000 Building Improvements 440,000
Total Operations 298,913 1,005,902 1,032,902
Total Expenditures 298,913 1,005,902 1,032,902
Excess (Deficiency) of Rev Over Exp 231,449 16,000 16,000 Beginning Fund Balance 2,486,142 2,717,592 2,733,592
Ending Fund Balance 2,717,592 2,733,592 2,749,592
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
Library Fund
ATTACHMENT 1
Adopted Recomm
Fund 610 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
610-00-48001-000 Interest on Investments 18,461 2,600 2,600 610-00-47509-012 Equip Replace Charges - Admin -
610-00-47509-018 Equip Replace Charges - Finance 10,500 10,500 10,500 610-00-47509-040 Equip Replace Charges - Police 430,000 363,658 360,000 610-00-47509-050 Equip Replace Charges - DPW Engineering 18,000 18,000 18,000 610-00-47509-053 Equip Replace Charges - DPW Street Maint 9,000 9,000 9,000 610-00-47509-057 Equip Replace Charges - DPW Park Maint 3,000 3,000 3,000 610-00-47509-059 Equip Replace Charges - Building Maint 25,000 25,000 25,000 610-00-48004-000 Sale of Property
Total Revenues 513,961 431,758 428,100
Depreciation 151,151
610-18-57006-018 Computer Software - 10,500 45,000
610-40-57004-040 Machinery & Equipment 171,798 469,120 150,000 610-40-57005-040 Vehicles & Accessories (40,337) 190,000 180,000 610-50-57005-050 Vehicles & Accessories - 55,000 -
Total Expenditures 282,612 724,620 375,000
Excess (Deficiency) of Revenues Over
Expenditures 231,349 (292,862) 53,100
Beginning Net Asset (Deficit) 1,259,990 1,491,339 1,198,477 Ending Net Asset (Deficit) 1,491,339 1,198,477 1,251,577 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Equipment Replacement Budget By Account
ATTACHMENT 1
Adopted Recomm
Fund 614 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
614-00-47503-012 Charges for Services - Admin Dept 8,585 6,836 6,985 614-00-47503-018 Charges for Services - Finance Dept 5,246 4,882 5,056 614-00-47503-025 Charges for Services - Building Dept 1,790 1,708 1,761 614-00-47503-040 Charges for Services - Police Dept 80,471 49,249 52,730 614-00-47503-050 Charges for Services - DPW Engineering 1,138 2,216 2,425 614-00-47503-053 Charges for Services - DPW Street Maint 2,099 2,312 2,357 614-00-47503-057 Charges for Services - DPW Park Maint 1,566 1,355 866 614-00-47503-058 Charges for Services - DPW Park Prog & Tennis Fd 597 471 713 614-00-47503-059 Charges for Services - DPW Building Maint 783 804 1,160 614-00-48001-000 Interest on Investments 33,924 4,000 4,000 614-00-49001-000 Transfer From General Fund
Total Revenues 136,200 73,833 78,053
614-30-51013-000 Worker's Comp Expense 141,568 452,508 250,000 614-30-51017-000 Safety/Compliance Program Assessment 5,732 5,779 6,183 614-00-49001-000 Reserve Equity Contribution
Total Expenditures 147,300 458,287 256,183
Excess (Deficiency) of Revenues Over Expenditures (11,100) (384,454) (178,130) Transfer-in
Beginning Net Assets (Deficit) 1,964,738 1,953,638 1,569,184 Ending Net Assets (Deficit) 1,953,638 1,569,184 1,391,054 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Worker's Compensation Budget By Account
ATTACHMENT 1
Adopted Recomm
Fund 615 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
615-00-47504-000 Liability Insurance Charge 329,206 567,824 575,773 615-00-47505-000 Employment Practice Liability Charge 180,256 46,608 58,558 615-00-48001-000 Interest on Investments 11,487 5,000 5,000 Total Revenues 520,949 619,432 639,331
615-30-53019-000 Liability Insurance Expense 465,863 567,824 575,773 615-30-53020-000 Employment Practice Liability 43,559 46,608 58,558 615-30-53022-000 Liability Claim Expense 47,314 100,000 100,000 Total Expenditures 556,736 714,432 734,331
Excess (Deficiency) of Revenue Over
Expenditures (35,787) (95,000) (95,000)
Beginning Net Assets (Deficit) 658,250 622,462 527,462
Ending Net Assets (Deficit) 622,462 527,462 432,462
Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
General Liability Budget By Account
ATTACHMENT 1
Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
616-00-47506-012 GASB 45 ARC - Admin 19,757 7,851 7,842 616-00-47506-018 GASB 45 ARC - Finance 6,586 3,945 3,942 616-00-47506-025 GASB 45 ARC - Building 6,586 3,992 3,979 616-00-47506-040 GASB 45 ARC - Police 72,443 50,054 53,757 616-00-47506-050 GASB 45 ARC - DPW Engineering 9,879 5,956 5,913 616-00-47506-053 GASB 45 ARC - DPW Street Maint 16,464 5,974 5,951 616-00-47506-057 GASB 45 ARC - DPW Park Maint 3,293 1,963 1,962 616-00-47506-058 GASB 45 ARC - DPW Park Program 3,293 - - 616-00-47507-012 EE Benefits Earned - Admin 19,720 20,507 20,594 616-00-47507-018 EE Benefits Earned - Finance 13,252 14,647 15,167 616-00-47507-025 EE Benefits Earned - Building 4,583 4,974 5,133 616-00-47507-040 EE Benefits Earned - Police 180,851 196,996 210,918 616-00-47507-050 EE Benefits Earned - DPW Engineering 2,939 6,498 7,124 616-00-47507-053 EE Benefits Earned - DPW Street Maint 4,713 6,935 7,071 616-00-47507-057 EE Benefits Earned - DPW Park Maint 3,823 4,065 2,598 616-00-47507-058 EE Benefits Earned - DPW Park Program 1,380 1,414 2,139 616-00-47507-059 EE Benefits Earned - DPW Bldg Maint 1,700 2,411 3,479 616-00-47508-012 Unemploy Benefits - Admin 7,035 6,836 6,985 616-00-47508-018 Unemploy Benefits - Finance 4,423 4,882 5,056 616-00-47508-025 Unemploy Benefits - Building 1,599 1,658 1,711 616-00-47508-040 Unemploy Benefits - Police 55,342 50,498 53,979 616-00-47508-050 Unemploy Benefits - DPW Engineering 1,062 2,166 2,375 616-00-47508-053 Unemploy Benefits - DPW Street Maint 1,672 2,312 2,357 616-00-47508-057 Unemploy Benefits - DPW Park Maint 1,313 1,355 866 616-00-47508-058 Unemploy Benefits - DPW Park Program 489 471 713 616-00-47508-059 Unemploy Benefits - DPW Building Maint 604 804 1,160 616-00-48001-000 Interest on Investments 31,203 4,500 4,500 Total Revenues 476,004 413,664 437,271
616-xx-51009-xxx Retiree Health-Care OPEB - -
616-12-51009-012 Retiree Health-Care (Admin) 7,464 7,851 7,842 616-18-51009-018 Retiree Health-Care (Finance) 3,751 3,945 3,942 616-25-51009-025 Retiree Health-Care (Building) 3,782 3,992 3,979 616-40-51009-040 Retiree Health-Care (Police) 48,094 50,054 53,757 616-50-51009-050 Retiree Health-Care (Engineering) 5,642 5,956 5,913 616-53-51009-053 Retiree Health-Care (Street Maint) 5,664 5,974 5,951 Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Employee Benefits Budget By Account
ATTACHMENT 1
Adopted Recomm
Fund 616 Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
Town of Atherton Annual Operating Budget FY 2025-2026
Internal Service Fund
Employee Benefits Budget By Account
616-57-51009-057 Retiree Health-Care (Park Maint) 1,863 1,963 1,962 616-58-51009-058 Retiree Health-Care (Park Program) - - - 616-30-51016-030 Unemployment Insurance - 15,000 15,000 616-50-51016-050 Unemployment Insurance (Engineering) 459 616-30-50013-030 Employee Benefits Earned 337,577 250,000 345,000 Total Expenditures 414,296 344,735 443,346
Excess (Deficiency) of Revenues Over
Expenditures 61,708 68,929 (6,075)
Beginning Net Assets (Deficit) 695,104 756,811 825,741
Ending Net Assets (Deficit) 756,811 825,741 819,666
ATTACHMENT 1
Adopted Recomm
Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
105-00-47027-058 Tennis Classes 41,667 50,000 50,000
105-00-47026-058 Tennis Keys 18,325 18,300 20,000
105-00-48001-058 Interest Income 2,341 1,200 1,200
105-00-48501-000 Donation & contributions
Total Revenues 62,333 69,500 71,200
105-58-52031-000 Contract Maint Services 9,823 10,000 13,000 105-58-53003-000 Building Security 2,023 2,500 3,000
105-58-53004-000 Facility Repair & Maint 42,267 40,000 40,000 105-58-55012-000 Construction Materials - 5,000 5,000
105-58-55016-000 Other Supplies & Matls 2,400
Total Operations 56,512 57,500 61,000
Total Expenditures 56,512 57,500 61,000
Excess (Deficiency) of Rev
Over Exp 5,821 12,000 10,200
Contribution from MALL
Player Capital contract
Beginning Fund Balance 126,357 132,178 144,178
Ending Fund Balance 132,178 144,178 154,378
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
Tennis Fund 105
ATTACHMENT 1
Adopted Proposed
Actual Budget Budget
Account Description 2023-2024 2024-2025 2025-2026
209-00-45019-040 Grant 186,159 171,000 190,000
209-00-45020-040 Other Reimbursements - - -
209-00-48001-040 Interest Income 3 145 150
Total Revenue 186,162 171,145 190,150
209-40-50001-040 Salaries related expenditures 186,159 171,000 190,000 Total Expenditure 186,159 171,000 190,000
Excess (Deficiency) of Rev
Over Exp 3 145 150
Beginning Fund Balance 185 188 333
Ending Fund Balance 188 333 483
Town of Atherton Annual Operating Budget FY 2025-2026
Special Revenue Fund
COPS Grant
ATTACHMENT 1
FY 2026 Request
Proj. Line # Base Line Amount Notes
BL1 Street Maintenance $ 840,000 Annual
BL2 Accessibility $ 100,000 One time, then $25,000 annually BL3 Green Infrastructure $ 150,000 Can be allocated to ADLP BL4 Town Center Improvements $ 150,000 Annual
BL5
HPP General Assessment and
repairs
$ 100,000 Annual
BL6 Facility Replacement Fund $ 300,000 Annual
Proj. Line # Continuing Amount Notes
CP1
ADLP Traffic and Safety $ 1,150,000 Current construction estimate $4M+. Approximately $2.4M set aside toward project. Remaining $1,750,000 partially offset with available Measure A/M funds - Measure A ($200k) and Measure W ($400k), Balance from General Fund allocation to CIP ($1,150k)
CP2
Bike and Ped Master Plan Update $ 50,000 Additional Public Outreach CP3
Upper Atherton Channel Relining $ 1,500,000 Current construction estimate $4-6M. Approximately $2M set aside toward project. Remaining $2,000,000, partially offset with Atherton Channel Fund ($500k), Balance from General Fund allocation to CIP ($1,500k) CP4 HPP Playground and Bathroom $ 350,000 Added project scope CP5 Inlet Marker Replacements $ 10,000
CP6
Atherton Channel - Culvert and
Detention System Improvements
Pending Grant
CP7 Library Children's Garden Library
Total General Fund Allocation $ 4,700,000
From Other Funds $ 1,100,000
Total CIP $ 5,800,000
Current Projects
Project Category
ATTACHMENT 2
Proj. Line # New Projects for Prioritization - FY
2025/26 and Beyond
Project Name General Description Support/Studies Design (Shovel Ready) Construction (Implementation)
Grant
Opportunity
Partners Notes
Bike/Ped (Active Transportation)
BP1
ECR Complete Streets (PID/PAED) Development of Project Iniiation Documents (PID), Project Approval and Environmental Documents (PAED)
Yes SMCTA/SamTrans On-going and planned efforts by SMCTA & SamTrans to advance complete streets on ECR
BP2
ECR Complete Streets Support Support for PID & PAED (Required for Line BP1) $ 100,000 Consultant support for coordination, public outreach, etc BP3
El Camino Complete Streets Implementation of Complete Streets Improvements $ 7,500,000 $ 50,000,000 Yes SMCTA/SamTrans/Caltr ans, Others
Future project for implementation of complete streets
improvemenst
BP4
ECR/Selby Lane Intersection
Improvements
Design and implementation for intersection improvements $ 500,000 $ 2,500,000 Yes SMCTA Highway Call fror Projects anticipated in June/July, funding, if awarded, early 2026. Can potentially include some drainage improvements.
BP5
Selby Lane Bicycle Lanes Design and Implementation of Class II bike Lanes along Selby lane - Oakwood Drive to Selby Lane
$ 250,000 $ 1,750,000 Yes TBD Was on hold pending BPMP Update. Could be eligible for grant funds - SR2S, TDA, other
BP6
Atherton Avenue Bicycle Lanes Design and Implementation of Class II Bike Lanes along Atherton Avenue - ECR to ADLP
$ 450,000 $ 3,000,000 Not Likely Wait for BPMP Update
BP7
Station Lane Connection Design and Implementation of pathway improvements along Station Lane from Malple Avenue to Watkins Avenue
$ 120,000 $ 600,000 Yes Library Wait for BPMP Update
BP8
Watkins Connection (Rail to ECR) Design and Implementation of pathway improvements along Watkins Avenue from Station Lane to ECR
$ 150,000 $ 750,000 Not Likely Wait for BPMP Update
BP9
Marsh Road Bike/Ped Design and Implementation of bike and pedestrian improvements along Marsh Road from Fair Oaks Avenue to Middlfield Road, including signal at Fair Oaks Avenue
$ 525,000 $ 3,500,000 Yes SM County, C/CAG,
SMCTA, Other
Could be eligible for grant funds through various sources Traffic Safety
TS1
Streetlight Painting Repaint streetlights - new program $ 100,000 Not Likely Propose starting new program under CIP and moving to maintenance budget in future years to allocate funding
annually
TS2
Middlefiled / Fair Oaks Signal Design and Implementation of a traffic signal at Middlfield Road/ Fair Oaks Lane $ 180,000 $ 1,200,000 Not Likely TS3
Middlefield / Watkins Signal Design and Implementation of a traffic signal at Middlfield Road/ Watkins Avenie $ 150,000 $ 1,000,000 Not Likely TS4
ECR/Atherton Avenue Intersection Study
(Study Only)
Evaluation of intersection Improvement alternatives at the ECR/Atherton Avenue/Fair Oaks Intersection
$ 350,000 Yes TBD Potential to incorporate into the ECR studies TS5 Traffic Modeling Development of Townwide Traffic Model $ 60,000 $ - Drainage Improvements $ -
DR1 Drainage Master Plan Update Update of the Town's Drainage Master Plan (last updated in 2014) $ 350,000 Not Likely DR2
ECR Drainage Solutions (Northend) Design and Implementation of pump station and drainage improvements at Selby/ECR Intersection (pump station) with extension to Stockbridge Avenue $ 225,000 $ 1,500,000 Yes SMCTA may be partially offset if combined with ECR/Selby improvements
DR3
ECR Drainage Solutions (Southend) Design and Implementation of pump station and drainage improvements at Isabella/ECR Intersection (pump station) with extension towards Almendral Avenue
$ 600,000 $ 4,000,000 Not Likely only potential would be defferal for inclusion with other ECR work funded by others
DR4
Parker - Euclid - Polhemus Drainage
Improvements
Repair and relining of the drainage swale located behiond the homes on Parker Ave/Euclid Ave and drainage connections on Polhemus Ave $ 375,000 $ 2,500,000 Not Likely
Holbrook-Palmer Park
HPP1
Clay Court Conversion Replacement of the clay court at the HPP Tennis Center with a hard court and permanent conversion of Court 1 for Pickleball Use
$ 40,000 $ 200,000 Yes Donation Request pending
HPP2 Park Master Plan Update Update of the Towns Park Master Plan $ 350,000 Not Likely HPP3
Carriage House Restoration Project Restoration and Improvements to the Carriage House *HPP1(Park Master Plan Required)
$ 200,000 $ 1,000,000 Not Likely
HPP4
Playschool Property Conversion Demolition and repurposing of the Playschool Area *HPP1(Park Master Plan Required)
$ 80,000 $ 400,000 Not Likely Based on Park Master Plan HPP5
Jennings Solar and Resiliency
Improvements
Add solar and battery to Pavilion $ 30,000 $ 150,000 Not Likely Limited Energy Offset - resiliency only Town Center and Facilities
TC1 Solar Carports/EV Charging Add solar carports with battery and ev charging Town Center (track side) $ 60,000 $ 300,000 Yes Library TC2 Parking Lot Modifications Add parking stall in mulch along tracks, near Corporation Yard $ 15,000 $ 60,000 Yes Library ATTACHMENT 2
A B C D E F G H I H
FY 2021/22 (Actual) FY 2022/23 Actual FY 2023/24 Actual FY 2024/25 Estimate FY 2025/26 Proj. FY 2026/27 Proj. FY 2027/28 Proj. FY 2028/29 Proj. FY 2029/30 Proj. Average General Fund Revenue Projections
1 5% Basic Property Tax $ 11,968,447 $ 12,368,980 $ 13,534,643 $ 14,732,117 $ 15,548,500 $ 16,248,183 $ 16,979,351 $ 17,743,421 $ 18,541,875 $ 15,296,169 2 2% Sales Taxes $ 305,010 $ 300,138 $ 434,106 $ 487,400 $ 529,000 $ 539,580 $ 550,372 $ 561,379 $ 572,607 $ 475,510 3 2% Franchise Fees $ 969,422 $ 1,063,409 $ 972,543 $ 1,025,774 $ 906,000 $ 924,120 $ 942,602 $ 961,454 $ 980,684 $ 971,779 4 2% Business License $ 253,779 $ 269,739 $ 279,184 $ 290,000 $ 298,000 $ 303,960 $ 310,039 $ 316,240 $ 322,565 $ 293,723 5 3% Planning $ 289,279 $ 321,042 $ 346,190 $ 435,300 $ 520,300 $ 535,909 $ 551,986 $ 568,546 $ 585,602 $ 461,573 6 3% Building $ 1,680,961 $ 1,506,988 $ 1,655,279 $ 2,395,200 $ 2,449,400 $ 2,522,882 $ 2,598,568 $ 2,676,526 $ 2,756,821 $ 2,249,181 7 2% Police $ 131,111 $ 162,541 $ 466,361 $ 541,092 $ 548,750 $ 559,725 $ 570,920 $ 582,338 $ 593,985 $ 461,869 8 3% Public Works $ 626,910 $ 457,981 $ 467,571 $ 615,700 $ 685,700 $ 706,271 $ 727,459 $ 749,283 $ 771,761 $ 645,404 9 2% Park $ 164,392 $ 176,322 $ 61,462 $ 66,500 $ 79,700 $ 81,294 $ 82,920 $ 84,578 $ 86,270 $ 98,160 10 2% Other/Misc $ 573,859 $ 1,597,984 $ 2,578,297 $ 1,427,783 $ 1,268,216 $ 1,293,580 $ 1,319,452 $ 1,345,841 $ 1,372,758 $ 1,419,752 11 Hypothetical GF Revenue Stream $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 12 4% Excess ERAF $ 2,488,713 $ 2,339,064 $ 2,663,605 $ 2,771,578 $ 2,500,000 $ 2,600,000 $ 2,704,000 $ 2,812,160 $ 2,924,646 $ 2,644,863 13 4% VLF In Lieu $ 1,264,027 $ 1,873,858 $ 947,113 $ 1,433,225 $ 1,836,000 $ 1,909,440 $ 1,985,818 $ 2,065,250 $ 2,147,860 $ 1,718,066 14 Bayfront Canal $ 1,350,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 150,000 15 America Rescue Plan $ 1,707,322 $ - $ - $ - $ - $ - $ - $ - $ 213,415 16 $ 23,773,232 $ 22,438,046 $ 24,406,354 $ 26,221,669 $ 27,169,566 $ 28,224,944 $ 29,323,487 $ 30,467,017 $ 31,657,434 $ 27,075,750 General Fund Expenditure Projections
17 5% Operational Expenditures $ (14,070,510) $ (15,572,591) $ (17,625,758) $ (19,031,302) $ (20,170,200) $ (21,178,710) $ (22,237,646) $ (23,349,528) $ (24,517,004) $ (19,750,361) 18 CIP - GF Allocations $ (4,990,557) $ (4,529,037) $ (5,890,000) $ (4,450,000) $ (4,700,000) $ (1,565,000) $ (1,565,000) $ (1,565,000) $ (1,565,000) $ (3,424,399) 19 COP Debt Service $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) 20 ARC - OPEB $ (182,419) $ - $ - $ - $ - $ - $ - $ - $ (22,802) 21 UAL - CalPERS Pension $ (6,400,819) $ (1,268,243) $ (1,223,001) $ (1,519,569) $ (1,839,866) $ (1,990,000) $ (2,115,000) $ (2,378,000) $ (2,428,000) $ (2,351,389) 22 $ (26,506,176) $ (22,231,743) $ (25,600,630) $ (25,862,742) $ (27,571,937) $ (25,595,581) $ (26,779,517) $ (28,154,399) $ (29,371,875) $ (26,408,289) 23 $ (2,732,944) $ 206,303 $ (1,194,276) $ 358,927 $ (402,371) $ 2,629,363 $ 2,543,970 $ 2,312,618 $ 2,285,559 $ 667,461 24 $ 16,318,279 $ 13,585,335 $ 13,791,638 $ 12,597,362 $ 12,956,289 $ 12,553,918 $ 15,183,281 $ 17,727,251 $ 20,039,869 $ 14,972,580 25 $ 13,585,335 $ 13,791,638 $ 12,597,362 $ 12,956,289 $ 12,553,918 $ 15,183,281 $ 17,727,251 $ 20,039,869 $ 22,325,428 $ 15,640,041 26 $ (3,098,062) $ (2,526,125) $ (2,827,314) $ (3,082,631) $ (3,301,510) $ (3,475,307) $ (3,652,897) $ (3,859,129) $ (4,041,751) $ (3,318,303) 27 $ (3,098,062) $ (2,526,125) $ (2,827,314) $ (3,082,631) $ (3,301,510) $ (3,475,307) $ (3,652,897) $ (3,859,129) $ (4,041,751) $ (3,318,303) 28 $ 7,389,211 $ 8,739,387 $ 6,942,734 $ 6,791,027 $ 5,950,898 $ 8,232,668 $ 10,421,457 $ 12,321,610 $ 14,241,927 $ 9,003,435 Proj. # Proj. # Proj. # Proj. # Proj. # Totals
29 Bike/Ped Master Plan $ 25,000 $ 650,000 $ 1,250,000 1-A,B $ 250,000 CP2 $ 50,000 $ - $ 300,000 30 Drainage Master Plan $ 1,350,000 $ 550,000 $ 2,825,000 2-A,B,C $ 735,000 CP3 $ 1,500,000 $ - $ - $ - $ - $ 2,235,000 31 Park Master Plan $ - $ 1,700,000 $ 200,000 3-A,B,C $ 1,950,000 CP4 $ 350,000 $ - $ - $ - $ 2,300,000 32 Federal Funding (Eschoo) Grant $ - $ 600,000 $ 75,000 4 $ 1,380,000 $ - $ - $ - $ 1,380,000 33 Road Improvement Plan $ 1,125,000 $ 1,500,000 $ 840,000 5 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 4,200,000 37 Green Infrastructure Plan $ 140,000 $ 300,000 $ 200,000 2-D $ 175,000 BL3,CP5 $ 160,000 BL3 $ 150,000 BL3 $ 150,000 BL3 $ 150,000 BL3 $ 150,000 $ 785,000 38 Traffic Safety Improvement 6 $ - CP1 $ 1,150,000
39 Facility Replacement/Improvements/Accessibility $ 500,000 7-A,B,C $ 500,000 BL2,4,5,6 $ 650,000 BL2,4,5,6 $ 575,000 BL2,4,5,6 $ 575,000 BL2,4,5,6 $ 575,000 BL2,4,5,6 $ 575,000 40 Long Term Liabilities (Pension UAL) $ 5,000,000
41 Long Term Liabilities (OPEB UAL)
42 COP/Debt Service
43 Affordable Housing Allocation $ -
44 $ - $ - $ -
45 Totals $ 7,640,000 $ 5,300,000 $ 5,890,000 $ 5,830,000 $ 4,700,000 $ 1,565,000 $ 1,565,000 $ 1,565,000 $ 1,565,000 $ 15,225,000 46 $ 7,389,211 $ 8,739,387 $ 6,942,734 $ 6,791,027 $ 5,950,898 $ 8,232,668 $ 10,421,457 $ 12,321,610 $ 12,676,927 47 $ 1,032,687 $ 842,042 $ 942,438 $ 1,027,544 $ 1,100,503 $ 1,158,436 $ 1,217,632 $ 1,286,376 $ 1,347,250 48 PERS UAL $ 19,018,949 $ 17,750,706 $ 16,527,705 $ 15,008,136 $ 13,168,270 $ 11,178,270 $ 9,063,270 $ 6,685,270 $ 4,257,270 49 OPEB UAL $ (510,276) $ - $ - $ - $ - $ - $ - $ - $ - $ - 50 COP $ 7,756,842 $ 6,894,971 $ 6,033,099 $ 5,171,228 $ 4,309,357 $ 3,447,486 $ 2,585,615 $ 1,723,744 $ 861,873 $ 2 Long Term Liability
Annual Reserve Requirements
15% Emergency
Available Fund Balance
Set-Aside Buckets
Net Available Fund Balance (After Set-Asides)
Rec'd Minimum Unallocated Fund Balance (5%)
15% Operational
Total General Fund Expenditures
Net
Beginning General Fund Balance
Net Beginning General Fund Balance
Out Year Financial Planning Tool
Major Revenues
At Risk/One-Time Revenue
Total General Fund Revenues
Major Expenditures
ATTACHMENT 3
TOWN OF ATHERTON - POST PARCEL TAX
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
BEGINNING FUND BALANCE $ 365,523 $ 200,523 $ 235,523 $ 270,523 $ 305,523 Revenue
202-00-41003-050 Transportation Co Measure A Sales Tax $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 TOTAL REVENUE - FUND 202 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 370,000 $ 1,850,000 Expenditures
202-50-56003-000 Road Maintenance Program $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 1,250,000 202-50-56059-000 Bike & Pedestrian Improvement Program Grant $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement Program $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 125,000 202-50-56064-000 Traffic Safety Improvement ADLP $ 200,000 $ 200,000 202-50-56070-000 Traffic Control Devices Program $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 202-50-56078-000 Neighborhood Traffic Management Program $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 100,000 TOTAL EXPENDITURES - FUND 202 $ 535,000 $ 335,000 $ 335,000 $ 335,000 $ 335,000 $ 1,875,000 MEASURE A - FUND 202
ENDING FUND BALANCE $ 200,523 $ 235,523 $ 270,523 $ 305,523 $ 340,523 BEGINNING FUND BALANCE $ 285,457 $ 345,457 $ 405,457 $ 465,457 $ 525,457 Revenue
203-00-45001-050 Gas Tax - 2105 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 2,160,000 $
TOTAL REVENUE - FUND 203 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 360,000 $ 2,160,000 Expenditures
203-50-56003-000 Road Maintenace Program $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 203-50-56999-000 Engineering/Staff Costs (estimate) $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 TOTAL EXPENDITURES - FUND 203 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 GAS TAX - FUND 203
ENDING FUND BALANCE $ 345,457 $ 405,457 $ 465,457 $ 525,457 $ 585,457 GAS TAX - FUND 203
Account Fund Name
MEASURE A - FUND 202
ATTACHMENT 4
TOWN OF ATHERTON - POST PARCEL TAX
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 152,459 $ 137,459 $ 122,459 $ 107,459 $ 92,459 Revenue
204-00-45025-050 SMCVehicle Registration Fee $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-00-48001-050 Interest Income $
TOTAL REVENUE - FUND 204 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 Expenditures
204-50-56003-000 Road Maintenance Program $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 375,000 204-50-56064-000 Traffic Safety $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 75,000 TOTAL EXPENDITURES - FUND 204 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 90,000 $ 450,000 ENDING FUND BALANCE $ 137,459 $ 122,459 $ 107,459 $ 92,459 $ 77,459 NNING FUND BALA BEGINNING FUND BALANCE $ 694,431 $ 299,431 $ 304,431 $ 309,431 $ 314,431 Revenue
205-00-45030-000 Measure W County half cent Sale Tax Congestion Relief Tax $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 $
TOTAL REVENUE - FUND 205 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 145,000 $ 725,000 Expenditures
202-50-56064-000 Traffic Safety Improvement ADLP $ 400,000 $ 400,000 205-50-56003-000 Road Maintenance $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 700,000 TOTAL EXPENDITURES - FUND 205 $ 540,000 $ 140,000 $ 140,000 $ 140,000 $ 140,000 $ 1,100,000 ENDING FUND BALANCE $ 299,431 $ 304,431 $ 309,431 $ 314,431 $ 319,431 COUNTY MEASURE M- FUND 204
COUNTY MEASURE M- FUND 204
COUNTY MEASURE W- FUND 205
COUNTY MEASURE W- FUND 205
ATTACHMENT 4
TOWN OF ATHERTON - POST PARCEL TAX
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 2,109,663 $ 2,109,663 $ 2,109,663 $ 2,109,663 $ 2,209,663 Revenue
401-00-49001-000 Transfer In from General Fund $ 4,700,000 $ 1,565,000 $ 1,565,000 $ 1,665,000 $ 1,665,000 $ 11,160,000 401-00-46022-050 Eshoo Grant (ADPL) $
TOTAL REVENUE - FUND 204 $ 4,700,000 $ 1,565,000 $ 1,565,000 $ 1,665,000 $ 1,665,000 $ 11,160,000 Expenditures
401-50-54015-000 Town Center $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 401-50-56059-000 Bike & Ped $ 50,000 $ 50,000
401-50-56063-000 Park Master Plan Playground $ 350,000 $ $ $ $ 350,000 General Assessment & Repairs $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 401-50-56091-000 Drainage Improvements $ 1,510,000 $ 1,510,000 401-50-56003-203 Road Maintenace Program $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 840,000 $ 4,200,000 401-50-56093-000 Traffic Safety Improvement Program-Alameda De Las Pulgas Improvement $ 1,150,000 $ 1,150,000 401-50-56060-000 Accessibility Improvement Program $ 100,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 200,000 401-50-56080-000 Green Infrasturcture Plan- $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 401-50-56055-000 Facility Replacement/Improvements $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 1,500,000 TOTAL EXPENDITURES - FUND 401 $ 4,700,000 $ 1,565,000 $ 1,565,000 $ 1,565,000 $ 1,565,000 $ 10,960,000 ENDING FUND BALANCE $ 2,109,663 $ 2,109,663 $ 2,109,663 $ 2,209,663 $ 2,309,663 CAPITAL IMPROVEMENT PROJECTS - FUND 401
CAPITAL IMPROVEMENT PROJECTS - FUND 401
ATTACHMENT 4
TOWN OF ATHERTON - POST PARCEL TAX
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
FISCAL YEARS ENDING JUNE 30, 2025 TO 2030
Forecast 2026 Forecast 2027 Forecast 2028 Forecast 2029 Forecast 2030 Five Year
Total
Account Fund Name
BEGINNING FUND BALANCE $ 766,908 $ 331,908 $ 396,908 $ 461,908 $ 526,908 Revenue
403-00-40001-050 Secured Property Tax $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 99,300 $ 496,500 403-00-40002-050 Unsecured Property Tax $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 3,685 $ 18,425 403-00-40004-050 SB 813 Redemption-supplemental $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 3,275 $ 16,375 403-00-40005-050 Home Owners Exemption $ 240 $ 240 $ 240 $ 240 $ 240 $ 1,200 403-00-40008-050 ERAF Subvention $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 17,300 $ 86,500 403-00-48001-050 Interest Income $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 1,200 $ 6,000 $
TOTAL REVENUE - FUND 403 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 125,000 $ 625,000 Expenditures
403-50-56037-000 Upper Channel Repair Monitoring Phase 1 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 Drainage Improvements $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 403-50-56091-000 Atherton Channel $ 500,000 $ 500,000
403-50-56080-000 Green Infrastructure Plan $
TOTAL EXPENDITURES - FUND 403 $ 560,000 $ 60,000 $ 60,000 $ 60,000 $ 60,000 $ 800,000 ATHERTON CHANNEL- FUND 403
ENDING FUND BALANCE $ 331,908 $ 396,908 $ 461,908 $ 526,908 $ 591,908 ATHERTON CHANNEL- FUND 403
ATTACHMENT 4