AGENDA
Town of Atherton
City Council
MAY 21, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Meeting ID: 506 897 786
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
NATIONAL POLICE OFFICER MEMORIAL WEEK PROCLAMATION
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on theagendaislimitedtoone(1)minuteTheMayormayattheMayor'sdiscretion Meeting Agenda
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PRESENTATIONS
NATIONAL POLICE OFFICER MEMORIAL WEEK PROCLAMATION
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 4)
1. APPROVAL OF BILLS AND CLAIMS FOR APRIL 2025 IN THE AMOUNT OF $2,160,294
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve the Bills and Claims for April 2025 in the amount of $2,160,294
Description: This is a routine item to approve the monthly bills and claims for April 2025
2. APPROVAL OF MINUTES FOR APRIL 16, AND MAY 7, 2025
Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for April 16 and May 7, 2025 meetings.
Description: This is a routine item to approve City Council meeting minutes.
3. STRATEGIC COMMUNICATIONS SUPPORT SERVICES
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council authorize the City Manager to execute on behalf of the Town an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $44,000, for one year.
Description: This item will be a Council review of a current vendor to extend the contract for an additional year for communications support.
4. ACCEPT THE FISCAL YEAR 202324 AUDITED BASIC FINANCIAL STATEMENTS Report: ROBERT BARRON III, FINANCE DIRECTOR
Meeting Agenda
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Description: This is a routine item to approve City Council meeting minutes.
3. STRATEGIC COMMUNICATIONS SUPPORT SERVICES
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council authorize the City Manager to execute on behalf of the Town an agreement for strategic communications support with Tripepi Smith and Associates, Inc., for a maximum amount of $44,000, for one year.
Description: This item will be a Council review of a current vendor to extend the contract for an additional year for communications support.
4. ACCEPT THE FISCAL YEAR 202324 AUDITED BASIC FINANCIAL STATEMENTS Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: Accept the Fiscal Year 202324 Audited Basic Financial Statements Description: Accept the Fiscal Year 202324 audited basic financial statements PUBLIC HEARING (Items 5 – 5)
5. INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE RELATING TO PURCHASING; CONSIDERATION AND APPROVAL OF A RESOLUTION ESTABLISHING UPDATED AMOUNTS FOR PROCUREMENT OF PUBLIC WORKS PROJECTS FOR FORCE ACCOUNT/OPEN MARKET
PROCEDURES, INFORMAL BIDDING PROCEDURES, AND FORMAL BIDDING
PROCEDURES
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council introduce and waive the first reading of the attached Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to Requirements for contracting public works projects, and Section
3.16.280 relating to Public works project bids in excess of maximum authority. Adopt the attached Resolution that opts into the California Uniform Public Construction Cost Accounting Act ("Act") and establishes updated maximum amounts for procurement of public works projects for force account/open market procedures, informal bidding procedures, and formal bidding procedures,
Description: This item will be a Council discussion to introduce for a first reading an Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section
3.16.240 relating to Requirements for contracting public works projects.
REGULAR AGENDA (Items 6 – 9)
6. ADOPT A RESOLUTION FOR ADOPTION OF SPEED LIMITS IN SCHOOL ZONES AND PROVIDING FEEDBACK DIRECTION REGARDING SPEED LIMITS ALONG VALPARAISO AVENUE
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a resolution setting the speed limit at 15 Miles per Hour in certain School Zones and at 25 Miles per Hour along Valparaiso Avenue, a designated Safety Corridor.
Description: This item is the introduction and first reading of a resolution for the City Council to consider that will set a new speed limit for certain school zones within Atherton, and Valparaiso Avenue, which is a designated safety corridor.
7. PROVIDE FEEDBACK AND DIRECTION REGARDING UTILITY SERVICES EXEMPTIONS PROCESS FOR DEVELOPMENT PROJECTS AND APPROVAL OF Meeting Agenda
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AND PROVIDING FEEDBACK DIRECTION REGARDING SPEED LIMITS ALONG VALPARAISO AVENUE
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council adopt a resolution setting the speed limit at 15 Miles per Hour in certain School Zones and at 25 Miles per Hour along Valparaiso Avenue, a designated Safety Corridor.
Description: This item is the introduction and first reading of a resolution for the City Council to consider that will set a new speed limit for certain school zones within Atherton, and Valparaiso Avenue, which is a designated safety corridor.
7. PROVIDE FEEDBACK AND DIRECTION REGARDING UTILITY SERVICES EXEMPTIONS PROCESS FOR DEVELOPMENT PROJECTS AND APPROVAL OF OVERHEAD ELECTRICAL UTILITY SERVICE CROSSING OF THE ATHERTON CHANNEL FOR 39 BARYY LANE
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review and provide feedback and direction to staff regarding the proposed process for exemptions to the underground utility service connections required by the Town’s construction regulations associated with development and redevelopment construction projects; and approval of an overhead electrical utility service crossing of the Atherton Channel at 39 Barry Lane.
Description: This item will be a Council review to provide feedback and direction regarding the proposed process for exemptions to the underground utility service connections required by the Town’s construction regulations associated with development and redevelopment construction projects; and approval of an overhead electrical utility service crossing of the Atherton Channel at 39 Barry Lane.
8. PROVIDE FEEDBACK AND DIRECTION REGARDING INTERIM
IMPROVEMENTS ALONG DESIGNATED BICYCLE AND PEDESTRIAN ROUTES ASSOCIATED WITH DEVELOPMENT PROJECTS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review and provide feedback and direction to staff regarding interim improvements along designated bicycle and pedestrian routes to be required along the frontages of development projects.
Description: This item will be a Council review to provide feedback and direction to regarding shortterm improvements along designated bicycle and pedestrian routes to be required along the frontages of development projects.
9. REVIEW AND APPROVAL OF LEGISLATIVE CORRESPONDENCE
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and approve the attached legislative correspondence.
Description: This item will be a Council review to approve legislative correspondence provided by the City Manager’s Office.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
Meeting Agenda
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Description: This item will be a Council review to approve legislative correspondence provided by the City Manager’s Office.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.
Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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