AGENDA
Town of Atherton
City Council
JUNE 18, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Meeting ID: 506 897 786
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
TOWN OF ATHERTON TREE AWARDS 2025
Presented by Sally Bentz, Town Arborist
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on Meeting Agenda
– June 18, 2025 –
PRESENTATIONS
TOWN OF ATHERTON TREE AWARDS 2025
Presented by Sally Bentz, Town Arborist
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR MAY 2025 IN THE AMOUNT OF $2,364,599
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for May 2025 in the amount of $2,364,599
Description: This is a routine item to approve the monthly bills and claims for May 2025
2. APPROVAL OF MINUTES FOR MAY 21, AND JUNE 4, 2025
Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for May 21 and June 4, 2025 meetings.
Description: This is a routine item to approve City Council meeting minutes.
3. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 202526.
Description: This will be a routine item for Council to adopt a Resolution to approve a project list for the annual Road Maintenance and Rehabilitation Act of 2017 for fiscal year 202526.
Meeting Agenda
– June 18, 2025 –
2025 meetings.
Description: This is a routine item to approve City Council meeting minutes.
3. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 202526.
Description: This will be a routine item for Council to adopt a Resolution to approve a project list for the annual Road Maintenance and Rehabilitation Act of 2017 for fiscal year 202526.
4. RECEIVE AND FILE THE EARTH DAY 2025 SUMMARY
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council receive and file the Earth Day Summary for 2025.
Description: This item is a receive and file report of the annual Earth Day event held at HolbrookPalmer Park.
5. AWARD OF CONTRACT FOR THE 2025 SPRING PATCHING AND STREET OVERLAY PROJECT, PROJECT NUMBER: 56090
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2025 Spring Patching and Street Overlay Project, project number 56090 to the lowest responsive bidder, Always Paving, Inc., of Hayward, CA, for $542,058.75 and authorize change orders up to $50,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This is a routine item to award a construction contract for the 2025 Spring Patching and Street Overlay Project, project number 56090 to Always Paving, Inc. for $542,058.75 and authorize change orders up to $50,000.
6. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INFORMATION
TECHNOLOGY
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council award a Professional Services Agreement for Information Technology Services to Infinity Technologies: direct the City Attorney to prepare the Agreement: and authorize the City Manager to execute the Agreement on behalf of the Town.
Description: This is a routine item to award a professional services agreement with Infinity Techologoies to perform Information Technology and GIS services to the Town for one year.
7. APPROVE A CONTRACT EXTENSION FOR LANDSCAPE MAINTENANCE SERVICES AT TOWN FACILITIES
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council authorize a 3year contract extension with Brightview Landscape Services, Inc. for the continuation of landscape maintenance services related to Town facilities including the Atherton Town Center, HolbrookPalmer Park and El Camino Real; direct the City Attorney to prepare the extension; authorize the City Manager to execute the extension on behalf of the Town.
Description: This item is a routine item to award a contract to Brightview Landscape Services for landscape maintenance services at Town facilities that include Town Center, HolbrookPalmer Park, and El Camino Real.
8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF Meeting Agenda
– June 18, 2025 –
SERVICES AT TOWN FACILITIES
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council authorize a 3year contract extension with Brightview Landscape Services, Inc. for the continuation of landscape maintenance services related to Town facilities including the Atherton Town Center, HolbrookPalmer Park and El Camino Real; direct the City Attorney to prepare the extension; authorize the City Manager to execute the extension on behalf of the Town.
Description: This item is a routine item to award a contract to Brightview Landscape Services for landscape maintenance services at Town facilities that include Town Center, HolbrookPalmer Park, and El Camino Real.
8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE LLOYDEN PARK SIDEWALK RESTORATION PROJECT, PROJECT NUMBER 56094
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Lloyden Park Sidewalk Restoration Project, Project Number 56094.
Description: This is a routine item to accept work and authorize the recording of a Notice of Completion for Project, Number 56094.
PUBLIC HEARING (Items 9 – 10)
9. PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTION 3502.3 TO RECEIVE A REPORT ON THE TOWN OF ATHERTON VACANCIES, AND RECRUITMENT AND RETENTION EFFORTS
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council receive and file the informational report on the Town of Atherton vacancies, and recruitment and retention efforts pursuant to Government Code Section 3502.3.
Description: This is a public hearing to present a report on the Towns staffing and recruitment practices, policies, and any associated challenges.
10. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2025/26 OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF; 2025/26 SALARY AND CLASSIFICATION SCHEDULE, GANN LIMIT APPROPRIATIONS, AND TOWN MASTER FEE SCHEDULE Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the Council adopt the accompanying Resolutions (adoption of all Resolutions my be done by one motion):
1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 20252026 Operating and Capital Improvement Program Budget;
2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;
3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 20252026 Salary Schedules and Classifications;
4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 20252026 Pursuant to Article XIII B of the California Constitution;
5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.
Description:
This item involves a presentation by staff to adopt the proposed Operating and Meeting Agenda
– June 18, 2025 –
1. Resolution of the City Council of the Town of Atherton Adopting the Fiscal Year 20252026 Operating and Capital Improvement Program Budget;
2. Resolution of the City Council of the Town of Atherton Adopting Salaries and Benefits for Unrepresented Staff;
3. Resolution of the City Council of the Town of Atherton Approving Fiscal Year 20252026 Salary Schedules and Classifications;
4. Resolution of the City Council of the Town of Atherton Establishing the Appropriations Limit for Fiscal Year 20252026 Pursuant to Article XIII B of the California Constitution;
5. Resolution of the City Council of the Town of Atherton adopting the attached fee resolution amending various fees and charges on the Town Master Fee Schedule.
Description:
This item involves a presentation by staff to adopt the proposed Operating and Capital Improvement budget for Fiscal Year 2025/2026, the salary and benefits for unrepresented staff, Salary and Classification Schedules. Council will discuss and provide feedback on the proposed operations and CIP budget, revenues, expenditures, capital projects, salary and benefits. There is a recommendation to the Council to adopt resolutions for FY 2025/2026 Operation and Capital Budget, FY 2025/2026 Salaries and Benefit Schedules, FY 2025/2026 Gann Limit Appropriations, FY 2025/26 Amending Fees and Charges on the Town Master Fee Schedule.
REGULAR AGENDA (Items 11 – 15)
11. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN COMMITTEES AND PLANNING COMMISSION
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation:
It is recommended that the Council review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions.
Appoint two (2) applicants to the Audit and Finance Committee to fill two (2) 4Year terms expiring on June 30, 2029;
Appoint two (2) applicants to the Transportation, Bicycle and Pedestrian Safety Committee to to fill one (1) 4Year term expiring on June 30, 2029, and one (1) midterm vacancy expiring on June 30, 2026;
Appoint two (2) applicants to the Environmental Programs Committee to fill one (1) 4 Year term expiring on June 30, 2029, and one (1) midterm vacancy expiring on June 30, 2027;
Appoint two (2) applicants to the Parks and Recreation Committee to fill one 4Year term expiring on June 30, 2029, and one Foundation seat for a 2Year term expiring on June 30, 2027; and
Appoint one (1) applicant to the Planning Commission to fill 4Year terms expiring on June 30, 2029.
Description: This is a routine item that occurs annually for Council to consider applicants for appointment to various Town committees with expiring terms and vacant seats.
12. DIRECTION REGARDING FORMATION OF A CITY CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss and consider recommendations from the Charter City Standing Subcommittee and provide direction regarding the possible formationofacitycharter
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30, 2027; and
Appoint one (1) applicant to the Planning Commission to fill 4Year terms expiring on June 30, 2029.
Description: This is a routine item that occurs annually for Council to consider applicants for appointment to various Town committees with expiring terms and vacant seats.
12. DIRECTION REGARDING FORMATION OF A CITY CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss and consider recommendations from the Charter City Standing Subcommittee and provide direction regarding the possible formation of a city charter.
Description: This will be a Council discussion regarding the benefits and/or challenges related to the Town becoming a Charter City that includes a recommendation from the City Council Subcommittee on Charter Cities.
13. CONSIDERATION OF CITY COUNCIL LIAISON POSITION FOR THE ATHERTON DISASTER AND PREPAREDNESS TEAM (ADAPT) BOARD
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council discuss the possibility of a Mayoral appointment of a liaison (Primary and Alternate) to the Atherton Disaster and Preparedness Team (ADAPT) Board.
Description: This will be a Council discussion to consider the possibility of an appointment of a liason to the Atherton Disaster and Preparedness Team (ADAPT) Board.
14. CITY ATTORNEY PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY ATTORNEY CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council review the staff report and consider adoption of the attached amendment to the Legal Services Agreement between the Town of Atherton and Kronick, Moskovitz, Tiedemann & Girard (“City Attorney Contract”) addressing paralegal/document clerk rates and reimbursable rates.
Description: This is a routine item that occurs annually to review and approve a contract amendment for legal services. The Council will consider adopting of the amended contract with Kronick, Moskovitz, Tiedeman & Girard for legal services and to address paralegal/document clerk rates and reimbursable rates.
15. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council review the staff report and consider adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.
Description: This is a routine item that occurs annually to re view and approve an employment agreement between the Town of Atherton and Geoge Rodericks for the position of City Manager.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
Meeting Agenda
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adoption of the attached amendment to the employment agreement between the Town of Atherton and George Rodericks.
Description: This is a routine item that occurs annually to re view and approve an employment agreement between the Town of Atherton and Geoge Rodericks for the position of City Manager.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing.
Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker. Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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