JUNE | 2025
6 MONTHLY REPORTS
DEPARTMENT AND DIVISION
NEAR END OF YEAR
FINANCE NUMBERS
18 BICYCLE SAFETY
STOPS
Budget summary for
revenues and expenditures
near Fiscal Year end
Summary of Bicycle Safety
stops for the month of May
DEPARTMENTAL REPORTS
WORKPLAN REPORT
This section includes the latest Workplan report on projects and programs as connected to the City Council Goals.
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and Sustainability Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports
GENERAL ADMIN REPORT
FINANCE REPORT
PUBLIC WORKS REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US
A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
PARKS DIVISION REPORT
Reports from the Building and Planning Departments on
permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
03 18
27 28
35 44
27 55
Reports from the Police Department on crime activity, code enforcement, and traffic
52 POLICE DEPARTMENT REPORT
SUMMER CONCERTS
Goal A
Preserve
Small Town
Character &
Quality of Life
City Council Goals
Each year the City Council meets to discuss Short- and Long-Term Goals for the Town. Each Council Report item includes a reference to the specific Goals that the activity supports. The Council established six (6) Policy-Level Goal Areas for the Town - Goal Areas A through F.
Goal B
Improve Public
Safety &
Emergency
Preparedness
Goal C
Maintain
Conservative Fiscal
Policies &
Financial
Transparency
Goal D
Be Forward
Thinking
Goal E
Maintain &
Improve
Public
Infrastructure
Goal F
Build Community
& Promote
Civic Participation
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 1 of 15 1 2 Project/Objective Target Completion (If Applicable) Departments Responsible 3 4 Ongoing City Manager's Office/All
5 6 Nearing Completion City Manager's Office/Public Works 7 8
9 Completed Planning
10 11 Annual Planning/Building
12 13 Fall 2025 Planning
14 15 Ongoing Planning/Building/City Manager's Office
16 17 Fall 2025 Planning/Police Department/Public Works 18 19 Ongoing Planning/Building/City Manager's Office
None Planned
Cultural Arts (Art in Public Spaces Program)
Foundation for "Celebration" art piece has been installed. Plaque installation will occur once received. Surrounding landscaping will be restored.
Land Use, Planning & Building
6th Cycle Housing Element
Access Improvements / Town Services
The Town's 6th Cycle Housing Element received certification in early May.
Public Workshops and Engagement
Staff is working on an ADU workshop for the Fall. The workshop on SB9 is delayed as we evaluate potential HCD interpretations on setbacks and how that may apply. A workshop on Chickens is being planned for the early fall.
Zoning Enforcement
Planning Commission will undertake a review of the Town's Animal Control Ordinance with a holistic approach to all animals.
ADU Program - Tracking & Registry
Staff is working with HIP Housing to manage a database of active Atherton rentals.
Safety Element
Staff is working toward updates for the Safety Element (General Plan) to bring Element into compliance with State law and address new environmental hazards. The consulting team is preparing the requried Vulnerability Assessment. Staff will be working internally and with the Fire Marshal to review the draft prior to its public release. Public input will be a component of the Safety Element update.
SB9 Program & Tracking
Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas.
Goal Area A Preserve Small Town Character & Quality of Life Quality of Life
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 2 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 20 21 Ongoing Planning
22 23 Ongoing Planning
24 25 July 2025 Planning/Building
26 27 Ongoing Finance
28 29
30 31 Project/Objective Target Completion (If Applicable) Departments Responsible 32 33 Ongoing Police Department
34 35 Ongoing Police Department
36 37 Ongoing Police Department
38 39 Ongoing Police Department
Noise Enforcement
None; however, with warmer weather it is anticipated that noise complaints will increase.
Parking Enforcement
The PD is conducting additional enforcement @ Town Center/Neighborhoods/Evaluation of Redcurb Requirements on Maple. Recommendations returning to the Council on July 2.
Code Enforcement
In partnership with the City Attorney’s Office and Code Enforcement, Admin and Planning staff are working to develop an internal process to manage appeals that result in Administrative Hearings. Code Enforcment will also be recommending updates to the Heritage Tree Ordinance regarding the same.
Burglaries & Crime Prevention
Focusing on HTO Updates - Eucalyptus Trees, Canopy, Redwood Trees; Reviewing State-law changes to ADU Ordinance. These items are on the Commission's docket for review.
Process Improvements
Staff has launched a "Pre-Permit Collaborative Meeting" process for any new development. This is an opportunity for the full project team(s) to meet with staff from Building, Planning, and Public Works to review their project pre-submittal.
Goal Area B Improve Public Safety & Emergency Preparedness Law Enforcement
Developing SB9 Public Workshop for Fall 2025
Multi-Family Project Planning
There are four RM10 projects that have reached out to the Town for information around zoning restrictions and process. At this time, none have submitted applications.
PFS Multi-Family Solutions
There are no pending projects.
Code Updates
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 3 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 40 41 Annual Police Department
42 43 Annual Police Department
44 45 Ongoing Police Department
46 47 Ongoing City Manager's Office/All
48 49 June 2025 Police Department
50 51 Ongoing Police Department
52 53 Annual Police Department
54 55
56 Ongoing Fire/Police Department
57 PD hosted Active Response/Active Shooter/Perishable Skills Training (All Hands) Annual Program Audits
None
Fire
Evacuation Planning & Studies
None
Funds added at Mid-Year 2024/25 and staff is working on necessary equipment procurements. Timetable will depend on ordering, delivery and setup schedule. Expectation for upgrade is June 2025. Most recent update from provider advises that there have been shipping delays of parts due to chip shortage.
Departmental Training & Compliance
The Police Department will be hosting an open house in late June. Timing has been delayed due to other priorities.
Drone Program Updates
None
K9 Program Updates
None
Directed Enforcement Activities
None
Emergency Response
None
PD Alarm System Monitoring Upgrade
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 4 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 58 Ongoing Planning/Police Department/Fire
59 60
61 Ongoing City Manager's Office/Police Department
62 63 Ongoing Police Department
64 65
66 Fall Police Department
67 68 Ongoing Police Department
69 70 Fall Public Works
71 72 Ongoing Police Department
73 74
75 76 Project/Objective Target Completion (If Applicable) Departments Responsible 77 78 Annual All
79 80 Annual Finance
Required Training (ICS/NIMS)
PD sent a streamlined training handout for staff and elected officials - most training is online via DHS/FEMA Community Education
PD to host/plan for fall Disaster Drill
Disaster Communications
Disaster Preparedness
Host Annual Community Preparedness Drill
PD to host/plan for fall Disaster Drill (TBD September) Collaborating on a September Drill.
Winter Storm Preparedness Activities
Local Responsibility Area (LRA) - Fire Hazard Zone Updates None. The District included information about Fire Protection Zones in the Spring 2025 Newsletter.
Communications
Prepare and Present Annual Audit
Initiating FY 2025/26 Budget Review; Budget meetings at Study Sessions. Joint Meetings with the Audit and Finance Committee. Budget Adoption Target June 2025.
Goal Area C Maintain Conservative Fiscal Policies and Financial Transparency Fiscal Sustainability
Collaborate with ADAPT
Adopt a Balanced Budget
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 5 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 81 82 Spring 2025 City Manager's Office/Finance
83 84 Spring 2025 City Manager's Office/Finance
85 86 FY 2024/25 City Manager's Office/Finance
87 88 Ongoing City Manager's Office/Finance
89 90 Ongoing Police Department/Finance/City Manager's Office 91 92 Annual City Manager's Office/Finance
93 94
95 Ongoing City Manager's Office/Finance
96 97
98 99 Project/Objective Target Completion (If Applicable) Departments Responsible Goal Area D Be Forward Thinking
FY 2023/24 Audit adopted in May.
None
Use of OpenGov stories will be enhanced over the summer as projects begin.
Review Unfunded Actuarial Liability (PERS)
Review Long-Term Debt (Borrowing)
Quarterly Review of PD Overtime by CM/Finance due in June.
Reviewing Rate Adjustments/Discussion of Adjustment TBD - June 2025. Currrently, rate is cut by 50% to 5% (prior 10%).
Communications & Engagement
Council approved $3m ADP to be sent to CalPERS by end of June.
None
None
Investigate Diversification of Revenues
Review Post Employment Benefits (OPEB)
OpenGOV Portal Updates & Stories
Consider Reduction in Franchise Fee Revenue (Refuse)
Management of Overtime
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 6 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 100
101 Ongoing City Manager's Office
102
103 Fall 2025 City Manager's Office/Building Department 104
105 Ongoing City Manager's Office
106
107 Ongoing City Manager's Office
108
109 Annual City Manager's Office
110
111 Ongoing City Manager's Office/Police Department
112
113 Ongoing City Manager's Office
114
115
116 Ongoing City Manager's Office
117
118 Summer - Annual City Manager's Office
Succession Planning
Internship Program
Leaf Blower Rebate/Gas Leaf Blower Ban
Ongoing. Council to review continuation of rebate program as part of budget review for FY 2025/26 at $12,500.
Edible Food Recovery Program/Food Generator Monitoring
Electrify Fleet
EV Charging to be installed in PD parking lot to support new all electric vehicles Staff Report Integration
Staff is working to integrate CAP finding into staff reports Town Operations
Sustainability & Climate Change
Implementation of Climate Action Plan
EPC to begin review of CAP
Green Building Codes
None. Additional changes coming in the late Fall 2025
SB 1383 Compliance
In compliance.
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 7 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 119
120 Ongoing City Manager's Office
121
122 Ongoing City Manager's Office
123
124 Ongoing City Manager's Office
125
126 Ongoing City Manager's Office/All
127
128 June 2025 City Manager's Office/All
129
130 Ongoing City Manager's Office/All
131
132 Fall 2026 City Manager's Office
133
134
Ongoing City Manager's Office/All
135
Two summer interns hired.
Management Analyst Program
Kick-Off meetings held. Individual department migration to began in March 2025. Interns will assist with scanning.
Public Facing Connections (PD, Admin, CD)
Labor Negotiations
Analysts to focus on Social Media (Departmentally); Collaboration around Earth Day event; Collaboration around implementation of Laserfiche (Departmentally) Cyber Security
None
Employee Wellness
Lunch and Learn sessions began in March
Cross-Departmental Collaboration
Document Management (Laserfiche)
Negotiations to begin in Fall 2026. MOU Expires June 2027.
Required Trainings (AB 1234, Sexual Harassment Prevention, Supervisory Training, Brown Act, ETC.
Additional trainings scheduled for early 2025 for staff, elected officials, and appointed committee members. AB 1234 Ethics & AB 1661 Sexual Harassment Prevention Training have been scheduled.
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 8 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 136 June 2025 City Manager's Office
137
138 Ongoing City Manager's Office
139
140
141
142 Project/Objective Target Completion (If Applicable) Departments Responsible 143
144 Ongoing Public Works
145
146 Ongoing Public Works
147
148 Ongoing Public Works
149
150 Ongoing Public Works
151
152 Ongoing Public Works
153
154 Ongoing Public Works
Brightview landscaping improvements ongoing.
Public Infrastructure Projects
Facilities - Pavilion
Staff is evaluating lighting and other electical/IT upgrades.
Flooring Project completed. Painting of Art Room on June 9.
Facilities - Carriage House
Administrative Ordinance Updates
CUPCCA changes introduced for 2nd Reading in June 2025.
IT Infrastructure
Staff is investigating upgrading the Town phone systems, there may be some cost saving options, with monthly/annual costs and maintenance needs. We have built out some SharePoint sites although we have not promoted the use broadly. This project will be reinitiated in early 2025. The Town Website AI ChatBot will go live once initial prompts have been instituted. In mid 2025, the Town website will transition to “.gov” from our current domain.
Maintain and Improve Public Infrastructure
Children's Garden reviewed by Council; feedback incorporated and designs are being updated to reflect changes. Project to be bid by June 2025 after review by Planning Commission.
Facilities - City Hall
Facilities - Corporation Yard (Park)
Facilities - Library
Facilities - Main House
Goal Area E
None currently underway.
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 9 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 155
156 Ongoing Public Works
157
158 Ongoing Public Works
159
160 Spring 2025 City Manager's Office/Public Works
161
162 Spring 2025 City Manager's Office/Public Works
163
164 December 2024 & Spring 2025 Public Works
165
166 Ongoing Public Works
167
168 April 2025 Public Works
169
170 May 2025 Public Works
171
172
Generator Project completed.
AT&T Facilities @ Town Hall
Design vendors working on internal diarama.
Generator Backup Update
ADA Transition Planning
None currently underway.
None currently underway.
None
Facilities - Corporation Yard (Town Center)
Solar project completed; however, PG&E cutover anticipated now in September 2025 Master Plans and Plan Projects
Transformer set. PG&E work complete. Transitioning power to AT&T and Atherton Fiber. Once complete temp work to be removed.
None currently underway.
City Hall Solar Project
EV Charging Stations
Train Station Museum Project
Grant approved for charging stations. Staff to work on implementation. Evaluating Level III for PD Parking Lot and Level II for Park.
Public Drainage Facilities
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 10 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 173 Ongoing Public Works
174
175 Ongoing Public Works
176
177 October 2025 Public Works
178
179 Fall 2025 Fall 2025
180
181 Fall 2025 Public Works
182
183 Winter 2025 Public Works
184
185 Otober 2025 Public Works
186
187 Summer 2025 Public Works
188
189 March 2026 Public Works
190
95% plans review complete. Distribution out notifying residents of environmental testing.
CY 2025 Program to be awarded in June.
Selby Bike Lanes on Hold pending completion of Master Plan Staff is connecting with RWC for possible contract oversight. In the interim, the RFP is being repackaged and released.
Pickleball courts are in full use. Resident input on court management, software, Player Capital use, and conversion of clay court to regular court. Issues will be returned to P&R Committee. Conversion of the Clay Court is on hold pending recommendation from P&R on ways to accommodate growing demand for pickleball.
Council approved modifications to design. Design vendor is completing plan redesign. Anticipated return to the Council in July. For the restrooom, we are waiting on confirmation from vendor (PRC) regarding bridge weight and required deliver/install requirements.
Engineering walkthroughs have been completed for the site and the vendor is now working up solutions. Preliminary plan (10%) was reviewed by staff in December 2024/January 2025.
Initial survey data is complete, and preliminary solutions are being developed. Preliminary solutions were presented to the Council for discussion. Council direction narrowed. Staff reviewed video of ECR line into COUNTY.
BIKE/PED - Master Plan Refresh
DRAINAGE - El Camino Real
DRAINAGE - Channel Project
PARK - Playground & Restroom
PARK - Pickleball Program
PARK - Park Event & Facilities Management Review
ROADS - Alameda Corridor Project
ROADS - Pavement Projects
BIKE/PED - Bicycle Lanes on Selby Lane
Public engagement is ongoing and will complete in mid-June.
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 11 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 191 June 2030 Public Works
192
193 Annual Public Works
194
195 Annual Public Works
196
197
198 Ongoing Police Department/Public Works
199
200 June 2025 Police Department/Public Works
201
202 June 2025 Police Department/Public Works
203
204 June 2025 Public Works
205
206 Ongoing Public Works
207
208 Ongoing Police Department/Public Works
Speed Humps
Bicycle, Pedestrian and Traffic Safety
ROADS - El Camino Real Corridor Project
Directed Enforcement
HAWK Beacon Projects
Town Center Parking and Traffic Flow
None Planned
Speed humps to be installed on Maple May/June 2025.
Transportation Committee to discuss the Town Center Parking and Traffic Flow.
Will coordinate inspections of Town bridges in Spring 2025.
ROADS - Sidewalk Inpsection & Repair
Watkins/Station Lane Crosswalk
Transportation Committee to consider report regarding possibility of crosswalk @ Watkins/Station Lane Intersection Signalization
Signalization projects via the PCEP with Caltrain mitigation is presently in the scoping phase. Trigger is when Caltrain hits predetermined 6 trains per peak hour per direction.
Project underway.
2 alternatives submitted to Caltrans/SamTrans/C/CAG for next phase.
ROADS - Annual Bridge Inspection Program
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 12 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 209
210 Ongoing Public Works
211
212 Ongoing Public Works
213
214
215
216 Project/Objective Target Completion (If Applicable) Departments Responsible 217
218 Annual City Manager's Office
219
220 March 2025 City Manager's Office
221
222 Ongoing City Manager's Office
223
224 Monthly City Manager's Office
225
226 Monthly City Manager's Office
227
228 Quarterly City Manager's Office/All
229
230 April 2025 City Manager's Office/Public Works
That's A Wrap Newsletter
Monthly Matters Newsletter
Senior Task Force
Survey feedback ongoing. Report to Council on June 4 was positive. Staff will release data as part of social media education.
Task Force reviewing various events for the year and working with staff to advertise/host.
Monthly
None
Park Maintenance
None
Town Cleanliness & Safety
None
Community Survey
Town Hall & Issue Workshops
Community Engagement
Build Community & Promote Civic Participation
Athertonian Newsletter
Goal Area F
Monthly
Summer Athertonian in design phase.
How to Engage Brochure (Tri-Fold)
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 13 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 231
232 Monthly City Manager's Office/Public Works
233
234 Ongoing City Manager's Office/All
235
236
237 Ongoing City Manager's Office
238
239 Ongoing City Manager's Office/All
240
241 Ongoing City Manager's Office
242
243 Ongoing City Manager's Office
244
245 Ongoing City Manager's Office
246
247
248 April - Annual City Manager's Office
249
250 April City Manager's Office
251
252 October - Annual Police Department/City Manager's Office 253
254 April - Annual Public Works
Instagram
Earth Day
Ongoing
Ongoing
Easter Egg Hunt
Hosted. Small turnout but learning experience for next year.
Website Communications (News Flashes, etc.)
Ongoing
Ongoing
Ongoing
Community Events & Activities
Event hosted in April.
Planning to begin in August 2025
X/Formerly Twitter
Arbor Day
Halloween Event
Community Partner Engagement
Town Banner Program
Banners placed.
NextDoor
Social Media
Town Website
Departments are working to produce a cross-departmental tri-fold print and digital "How to Connect With Us" brochure for the community.
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 14 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 255
256 December - Annual City Manager's Office
257
258 December - Annual City Manager's Office
259
260 May - Annual Police Department
261
262 April - Annual City Manager's Office
263
264 Spring / Fall - Annual Police Department
265
266 Sumner - Annual City Manager's Office
267
268 Sumner - Annual City Manager's Office
269
270 August - Annual Police Department
271
272 November - Annual Police Department
273
274 December - Annual Police Department
275
Delayed
Planning to begin in October 2025
Public Safety Open House
Volunteer Holiday Party
Planning to begin in October 2025
Event hosted in April.
Holiday Tree Lighting
Coffee with a Cop
ADAPT/RVP Annual Dinner
National Night Out
Summer Movie
Planning to begin in October 2025
Shred-It, Compost, E-Waste & Recycling Event
Summer movie planned.
Planning to begin in June 2025
Planning to begin in October 2025
Event hosted in April.
Safety meeting to be hosted in Fall.
Summer concerts planned and widely sponsored.
Summer Concerts
Community Safety Meeting
Date and Time Printed: 6/12/25 7:55 AM Workplan Updates Page 15 of 15 Workplan Update - 2025
The Workplan Update is based on the City Council's six (6) Adopted Policy Goal Areas. 276 December - Annual Police Department
277
278 December - Annual Police Department
279
280 September - Annual Police Department
281
282 June 2025 Police Department
283
Bicycle Rodeo
Annual Toy Drive
Shop with a Cop
Multiple events planned over the summer.
Planning to begin in October 2025
Planning to begin in October 2025
E-Bike Safety Workshop
Planning to begin in August 2025
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
Status of Vacancies:
There are 44 full-time authorized positions within the 2024/25 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. The Police Department and Public Works Departments each have a vacancy with active recruitment. City Manager Summer Intern Clea Hansen and Summer Salas began the week of June 9th. Summer will be a junior at UC Berkley in Fall 2025 studying Economics and Clea will graduate from Southwestern University in May 2026 with a degree in Political Science and Communications. The Town is currently at 98% staffing.
Recruitment & Retention Efforts:
The Town has not experienced any significant challenges with recruiting or retaining staff members. There are no changes needed to policies or recruitment efforts and no identified obstacles.
Employee Wellness Activities:
The Town held its second Employee Assistance Program wellness event on June 3rd focused on Having Difficult Conversations in the Workplace. The next event will be September 9th focused on Navigating Change in the Workplace.
Committee & Commissioners are invited as well as Town staff and consultants.
Community Outreach and Engagement
Student and Youth Engagement
Staff have cultivated strong relationships with local schools to strengthen communication and foster collaboration between the Town and school communities. These efforts have already led to increased student and youth engagement, including guided tours of Town Center and interactive discussions on local government. Looking ahead, staff aim to expand these partnerships by City Clerk Monthly Report
June 18, 2025
exploring opportunities for schools to support Town initiatives—or vice versa—particularly in areas like sustainability, safety, and civic engagement.
Senior Task Force
Staff have met with the resident-led Senior Task Force and are coordinating a meeting with the Council subcommittee to discuss a seminar to be held in late September focused on seniors resources and options for remaining in their homes.
Upcoming: Sacred Heart 3rd Grade Tour of Town Center – Fall 2025 Outreach Events & Activities:
Summer Concerts:
The Town will host three (3) concerts this summer at Holbrook-Palmer Park. We are thrilled to welcome Take 2 Dance band and introduce two first timers to Atherton. • Thursday, June 19 – The Freshmakers - www.freshmakersband.com • Thursday, July 17 – Take 2 Dance Band - www.take2danceband.com • Thursday, August 21 – Mercy and the Heartbeats - www.mercyandtheheartbeats.com Summer Movies:
The movies begin at sunset (usually starting after 7:30 PM) and are shown in Holbrook-Palmer Park. This year we will introduce a matinee showing at 4:00 PM in the Council Chambers. • Friday, June 27 - Wicked
• Friday, July 25 - The Wizard of Oz & matinee showing of the same at 4 PM.
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
•
o Performed maintenance and inventory documentation for Holbrook-Palmer Park o Deployed upgraded computers for Dispatch and working to deploy the second computer the week of June 16th.
o NIBRS Coordination and Park Camera fiber line replacement. o Created new accounts for interim building department staff and onboarded City Manager Interns.
o The Town received confirmation that we have been approved to use athertonca.gov and staff will be making the conversions and notifying vendors. This process will be deployed slowly to properly address challenges.
City Clerk Monthly Report
June 18, 2025
o The Town’s cyber security vendor requires that all Town computers run OS 11.
The cyber security software can detect and confirm if any of the computers on our network are operating on an OS that are not up to date with SMC Emergency Managers Association Meetings
Staff was unable to attend the April 2025 San Mateo County Emergency Managers Association (EMA) meeting; however, key updates were reviewed. Highlights included the release of the draft Mass Care and Shelter Annex, new legislation requiring shelters to accommodate pets, and the upcoming rollout of GIS-based situational mapping tools under a six-month trial. Regional training and exercises were also discussed, including a full-scale exercise at SFO scheduled for September 17, 2025.
The group also considered a proposal to transition the EMA into a subcommittee of the San Mateo County Fire Chiefs Association to improve interagency coordination. Additional updates covered efforts to consolidate jurisdiction emergency management contacts and continued outreach on the Hi-Lo Siren evacuation campaign.
The May 2025 EMA meeting was canceled. The next meeting is scheduled to be held in person on June 26, 2025.
Emergency Management Training
Staff are preparing to receive emergency management training from FEMA online • ICS 100, Introduction to the Incident Command System
• ICS 700, National Incident Management Systems
• Certified Information Systems Security Manager (CISSM) Sustainability
1. Waste Reduction
a. Environmental Program Committee
The Environmental Programs Committee (EPC) was scheduled to meet on Thursday, May 29, 2025. However, the special meeting was canceled due to scheduling conflicts and unforeseen personal emergencies. Staff is currently working to reschedule the meeting for July 2025 and planning meetings with the various subcommittees to continue planning efforts for committee priorities.
b. Refuse & Recycling Committee
Staff is working to schedule a Refuse & Recycling Committee meeting in July to review the latest quarterly report, discuss a proposed franchise amendment with GreenWaste, and coordinate upcoming efforts with R3 Consulting Group.
City Clerk Monthly Report
June 18, 2025
c. Compost Pile
The compost pile at Holbrook-Palmer Park continues to be a popular and well-used free resource for the community. It is restocked regularly every 2–3 months, or as needed when levels are visibly low.
This program is funded by the SB 1383 Organic Waste Recovery Grant. Since its launch in FY 2022/23, approximately 250 tons of compost have been ordered and distributed to the community! Staff have committed to procure an additional 320 Tons of compost through the San Mateo County Resource Conservation District. Supplemental Procurement Phase (Round 2): This voluntary, supplemental phase is funded by a subset of participating jurisdictions that elect to provide additional funds beyond the initial program phase. • Under this phase, Atherton shall contribute an additional $18,000 and receive procurement credits proportional to the amount of compost procured using Atherton’s specific contribution.
• Invoices for this round shall reflect only Atherton’s specific contribution and the related procurement credit.
• Each quarterly invoice shall be accompanied by a progress report, which shall include updates on the Contractor’s outreach, technical assistance, and compost procurement and application efforts completed during the reporting period. • Staff are preparing to connected with local public and private schools related to SB1383 and Food Ware practices in Q3 of 2025.
d. Regionally Integrated Climate Action Planning Suite (RICAPS) Meetings At the May 27th RICAPS meeting, sustainability, staff from across San Mateo County shared updates on local climate efforts and tools. Peninsula Clean Energy introduced several new initiatives, including an E-bike program, the GovBE building electrification program, and a new online incentive finder. Rincon
Consultants presented a new emissions reduction tool to help jurisdictions evaluate the impact of building reach codes, emphasizing their importance in meeting climate goals.
Staff is looking into this tool further for potential consideration and adoption.
The group also prepared for the upcoming in-person June convening, and we participated in a jurisdiction round-robin to discuss progress on Climate Action Plan targets, public communication strategies, and the use of online CAP dashboards. e. Countywide Recycling Committee Meetings
The next Countywide Recycling Committee will take place on Wednesday, July 9, 2025.
The meeting will be held in person at Elkus Ranch.
2. Electrification
City Clerk Monthly Report
June 18, 2025
a. E-Leaf Blower Program
The Town’s Electric Leaf Blower Rebate Program continues to perform well as we move through the FY 2024/25 cycle. As of April 2025, approximately 32 rebates remain available under the current program year.
In response to declining demand and high initial participation, the Town will be scaling back the total number of rebates offered. While the rebate amount remains at up to $250, the number of available rebates will be reduced by 50%—from 1,000 to 500 total rebates—through FY 2025/26.
Residents have responded positively to the program, with many citing ease of the rebate process and noticeable improvements in neighborhood noise levels. At the same time, the Town continues to hear from residents about the challenges landscapers face in transitioning and the need for continued outreach and enforcement.
The program will continue to be advertised and supported through its completion. b. Reach Code Updates
Staff are currently working on creating a one-page fact sheet or handout to help the general public better understand the new regulations for both new construction and alterations or additions to existing buildings.
Staff are considering including updates in the next Athertonian edition to provided continued outreach and education.
c. PCE Member Agency Grant
The Town of Atherton has been awarded $181,946 from Peninsula Clean Energy’s (PCE) Member Agency Energy Grants. This funding will support two key sustainability projects aimed at enhancing municipal operations and promoting community-wide electrification efforts. First, the Town will purchase an electric lift to eliminate the need for fossil fuelpowered rentals, reducing emissions and enhancing energy efficiency. Second, the Town will install four Level 2 EV chargers at Holbrook-Palmer Park and two at the Police Department parking lot, supporting both public EV infrastructure and the Town’s transition to an electric vehicle fleet. These installations will be future-ready, designed to accommodate expanding demand.
The grant covers a significant portion of the project costs, with a total budget of $206,621.47.
The remaining $24,675.47 will be funded by the Town. Planning is underway, and construction for the EV charging stations at Holbrook-Palmer Park is scheduled to begin in Winter 2025.
The full project is expected to be completed by May 2026, including the installation of chargers and testing of the electric lift.
These initiatives will reduce the Town's reliance on fossil fuels, promote sustainable transportation, and serve as a model for electrification efforts in other jurisdictions. d. RICAPS Implementation Sub-Group – EV Infrastructure
A new sub-group has formed to support jurisdictions across San Mateo County by developing a centralized EV Infrastructure Resource Hub—a shared repository of tools, templates, and reference materials to help staff navigate common challenges in EV infrastructure planning and implementation. Planned content includes FAQs, permitting and planning best practices, City Clerk Monthly Report
June 18, 2025
sample RFPs and RFQs, installation guidance, checklists, and standard operating procedures.
The group is currently compiling existing resources and identifying key content areas, with next steps focused on creating adaptable templates and drafting locally relevant guidance documents. The sub-group has met three times this year and plans to continue meeting monthly to expand the hub and promote regional coordination through shared learning.
3. Climate Action Plan Dashboard
Staff continue to work with Kim Lundgren Associates (KLA) to ensure the Town’s Climate Action Plan (CAP) Dashboard remains current, accurate, and relevant. The finalized greenhouse gas (GHG) emissions data has now been incorporated into the dashboard, including updated figures from Rincon Consultants to address gaps in the 2023 GHG inventory. Due to data limitations, PG&E was unable to provide commercial natural gas usage for 2023; as a result, Rincon used 2021 data as a proxy, which may slightly overestimate emissions for that year. In addition to the GHG data update, staff are conducting quality assurance and quality control (QA/QC) reviews across the dashboard and implementing improvements to keep it fresh, functional, and reflective of the Town’s ongoing sustainability efforts.
ADU Match Program
HIP Housing continues to strengthen its presence in Atherton and throughout the region with ongoing, year-round outreach at major events. This summer, they are actively tabling at public gatherings, including a scheduled appearance at one of Atherton’s summer movie night or concert events. We’ve also connected them with the Atherton Library to support further engagement opportunities. As a result, HIP Housing is becoming increasingly recognized and trusted in the community, offering personalized customer service and building meaningful relationships with both home providers and seekers.
Staff are currently exploring the inclusion of a feature on the ADU Match Program—and potentially spotlighting a successful Atherton match if participants are comfortable—in the upcoming Summer Athertonian. At a minimum, the article will highlight HIP Housing’s work and include a save-the-date for the Fall ADU Mixer, scheduled for Thursday, November 13, 2025, at 6 PM. HIP Housing also continues to collaborate with local partners to broaden their reach to potential home providers through channels such as water bill inserts, school newsletters, community flyers, and in-person tabling.
City Clerk Activities CURRENT and ON THE HORIZON
Athertonian
The Summer 2025 Athertonian is currently being developed and is on track to be delivered in the beginning of August. Articles will feature sustainability efforts including the new Building Electrification Reach Codes, the launch of a refreshed Sustainability Program logo, and an updated Climate Action Plan Dashboard. Residents can also look forward to celebrating this year’s Tree Award Competition winners.
With the Public Safety section, the issue will include bicycle and pedestrian safety reminders, fire preparedness messaging, and tips for coexisting with local wildlife such as coyotes. General Town City Clerk Monthly Report
June 18, 2025
news will cover the ADU Match Program, Housing Element updates, results from the 2025 Community Survey, and a new 24/7 emergency water heater replacement service from Peninsula Clean Energy. The FY 2025–26 Budget will be summarized with a potential graphic chart and narrative explanation.
Public Information Stats & Analytics
Staff continue to post informational and advisory content, with a recent focus on promoting community events and engagement opportunities. To broaden outreach and better connect with residents within Town boundaries, staff plan to leverage Nextdoor more frequently as a strategic communication platform. Additionally, highlights from the 2025 Community Survey have been graphically produced and will be shared via social media to report key findings back to the community. Residents, community members, and other public agencies have viewed and interacted with the town from May 1 to May 10. Impressions refer to the number of reactions, views, comments, shares, and reposts of Town-generated content.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 0 new followers, a total of 624
followers
424 impressions (+488%
increase from April)
Instagram 0 new followers, a total of 1,700
followers
2k impressions (-33.4%
decrease from April)
Facebook 3 new followers, total of 612 followers 1k impressions (+36 % increase from April)
NextDoor 10 new members, a total of 5,698
members, and 2,445 households
claimed
200 impressions (50 %
increase from April)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity.
While engagement has plateaued in the past few months, there has been a steady increase in followers across these platforms, helping to expand the Town's online presence and reach. In this reporting period we had 28 posts, which represents a 33% increase month over month.
City Clerk Monthly Report
June 18, 2025
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,655
News Flash (CM & PD) 1,562 & 1,579
Alert Center (CM & PD) 1,372 & 1,499
Calendar (Meetings) 1,583
• Website Analytics:
o May 1 – May 31: 152 New Users
o Last 7 Days Total Page Views: 1.7k
§ Business Licenses = 258
§ Building Department Plans Submittals = 165
§ Bid Posts = 146
• YouTube Analytics
o 366 Subscribers (1 new in the last 30 days)
o 1065 Videos
City Clerk Monthly Report
June 18, 2025
The top posts for May were:
242 Impressions 163 Impressions
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2024/2025 Revenues and Expenditures
Year to Date
Months Complete – 11
% of Year Complete – 92%
Budget Revenue % Received
Park Program $ 115,000 $ 69,680 61%
Planning Permits $ 850,300 $ 447,123 53%
Business Licenses $ 290,000 $ 268,008 92%
Police $ 368,861 $ 658,696 179%
Sales Taxes $ 442,400 $ 363,376 82%
Miscellaneous $ 1,150,096 $ 1,562,074 136%
Public Works $ 659,700 $ 427,758 65%
Franchise Fees $ 1,076,000 $ 935,980 87%
Building Permits $ 2,203,280 $ 2,087,850 95%
Property Taxes $ 15,845,385 $ 18,080,494 114%
Total $ 23,001,022 $ 24,901,039 108%
Budget Expenditures % Received
City Council $ 66,615 $ 31,319 47.0%
Administration $ 1,430,943 $ 1,223,500 85.5%
City Attorney $ 310,000 $ 186,790 60.2%
Finance $ 882,763 $ 847,712 96.0%
Planning $ 1,426,970 $ 1,269,937 88.9%
Building $ 1,735,066 $ 1,265,477 72.9%
Interdepartmental $ 1,172,460 $ 998,064 85.1%
Police $ 10,464,871 $ 9,415,672 89.9%
Public Works $ 3,713,887 $ 2,413,922 64.9%
Total $ 21,203,575 $ 17,652,393 83.2%
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst. These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.
Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
July 24 36 4 12
August 24 37 6 12
September 24 38 10 5
October 24 65 3 18
November 24 60 18 6
December 24 60 24 12
January 25 38 12 6
February 25 39 6 12
March 25 41 6 12
April 25 38 6 12
May 25 36 6 12
June 25
Total 488 101 119
Services Requests
• Installation of banners on Middlefield Road at Marsh Road • Clean up of gravel in bike lanes on Alameda De Las Pulgas • Installation of banners at the Town center
• Replacement of signs at Town Center EV parking stalls • Removal of tree and stump at Holbrook-Palmer Park adjacent to channel • Painted Little League stands at Holbrook-Palmer Park
• Coordinated installation of the water fountain at Holbrook-Palmer Park and installed new fountain pump and filter system
• Installed wood edging to prevent parking in various areas at Holbrook-Palmer Park • Weed abatement atop the Atherton Cannel along Watkins Avenue • Replaced lights in Police Department men’s locker-room • Installed speed humps on Maple Avenue
• Pothole repair on Elena Avenue
• Tree down on De Bell Drive
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Photographs of Work Performed
Speed Hump Installation on Maple Avenue
Banner Installation at Town Center
Banner Installation at Middlefield Road & Marsh Road
Painting of Little League Stands
Tree Down on De Bell Drive
Holbrook-Palmer Park Fountain and Pump Installation
Pothole repair on Elena Avenue
Installation of Parking Barriers at Holbrook-Palmer Park Watkins Avenue Weed Abatement
See Click Fix May 2025
Public Works Maintenance
Budget versus Expenditures Thru May 2025
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $400,000 $362,083 90.5%
A02 101-57-52031-057 Parks (Grounds & Fac) $325,000 $337,081 103.7 % A03 101-59-52031-059 Other Facilities $175,000 $82,155 46.9% A04 213-30-52031-000 Library $20,000 $36,915 184.6%
A05 101-58-52031-000 Tennis $10,000 $9,426 94.3%
E06 101-58-52030-058 Event Services $10,000 $4,713 47.1% Total $940,000 $832,373 88.6%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report –May 2025 Page 1 of 9
The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for May 25
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 1 0 2 1 0 0 0
25-Jan 1 1 0 0 1 0 0
25-Feb 0 2 0 1 0 0 0
25-Mar 0 2 1 1 0 0 0
25-Apr 3 2 2 0 0 0 1
25-May 7 5 2 1 1 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 33 18 12 8 6 0 1
Parks Division Monthly Report –May 2025 Page 2 of 9
Types of Rental Activity for May 25
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15
24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 4 0 0 0
25-Jan 3 0 0 0
25-Feb 3 0 0 0
25-Mar 5 0 0 0
25-Apr 7 0 0 1
25-May 16 0 0 0
25-Jun 0 0 0 0
Total 76 1 1 1
Parks Division Monthly Report –May 2025 Page 3 of 9
Revenue from Rental Activity for May 2025
Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18
24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $9417.00 $0.00 $9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb $2,560.00 $0.00 $2,560.00
25-Mar $2,285.00 $0.00 $2,285.00
25-Apr $8,210.00 $0.00 $8,210.00
25-May $10,140.00 $0.00 $10,140.00
25-Jun
TOTAL $63,600.00
Parks Division Monthly Report –May 2025 Page 4 of 9
General and Special Services for May 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For May 25:
• Camera Cleaning at Holbrook-Palmer Park for Police Department • Cleaning of Facilities (Main House, Jennings Pavilion) • Painting of The Baseball stands and dugout
• Fountain Replaced
• Foutain Pump Repair
• Parking Barriers installed (Railroad Ties)
• Tree removal by Pedestrian bridge
• Gilmore house Toilet installation
• Holbrook-Palmer Park channel weed whacking
New and Future Planned Projects: Art Room Painting June 9th
Parks Division Monthly Report –May 2025 Page 5 of 9
Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 6 N/A
24-Jan 631 325 377 335 4 8
24-Feb 542 297 323 299 6 15.5
24-Mar 653 337 441 393 5 24
24-Apr 677 344 462 422 11 52.5
24-May 724 365 472 433 8 84.5
24-Jun 741 371 496 425 42 124
FY-23-
24 8,052 3,889 5,306 4,465 126 308.5
24-Jul 812 415 443 465 64 75
24-Aug 705 408 433 380 39 117.5
24-Sep 805 315 407 395 15 116
24-Oct 797 342 397 325 22 132.5
24-Nov 667 345 415 362 6 169
24-Dec 642 295 367 322 15 125
25-Jan 597 299 351 321 9 167
25-Feb 660 301 433 395 12 188
25-Mar 676 294 408 323 19.5 187.5
25-Apr 693 335 452 365 18 195.5
25-May 698 375 455 353 15 255
25-Jun 0 0 0 0 0 0
Total 7,752 3,724 4,561 4,091 234.5 1,548
Parks Division Monthly Report –May 2025 Page 6 of 9
Photographs of Work Performed in April 2025
Baseball Stands Painting
Before After
Fountain Installed
Parks Division Monthly Report –May 2025 Page 7 of 9
Gilmore house toilet install
Camera Cleaning for PD
Facilities Cleaning
Parks Division Monthly Report –May 2025 Page 8 of 9
Fountain Pump repair and install
Parking Barriers ( Railroad ties)
Tree removal
Parks Division Monthly Report –May 2025 Page 9 of 9
Holbrook-Palmer Park Channel weed control
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
May 2025
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
Fiscal Year Fiscal Year
2024-25 2023-24
Total Construction Valuation1: $14,069,605 $225,277,297 $130,546,912 Plan Check Fees Collected: $38,352 $445,257 $344,948
Permit Fees Collected: $197,545 $1,438,253 $978,953
Other Fees Collected: $21,310 $152,245 $85,544
TOTAL: $257,207 $2,035,755 $1,409,445
Applications Received: 69 716 750
Residential:
New Single Family Residential Permits
Issued: 2 25 23
New Accessory Structures Issued: 15 207 176
Addition / Alteration Permits Issued: 7 102 116
Reroof / Water Well / Grading Permits
Issued: 19 173 161
Plumbing/Mechanical/Electrical
Permits Issued: 24 196 201
Demolition Permits Issued: 3 24 24
Non-Residential:
New Permits Issued: 2 6 0
TOTAL Permits Issued (2) 72 733 701
Inspections Performed: 734 7,951 6,515
Footnotes:
1 Valuation: For permitted projects during this period. 2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
May-25
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 62
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission met for their regular meeting on April 23, 2025, the following occurred.
Planning Commission Updates:
1.For Wednesday night's PC meeting, four Commissioners participated in-person (Chair Lane, Leugers, Levison, and Tonelli). V. Chair Polito was absent due to a prior conflict.
2.There was no general public comment.
Please find the summary below for the May 28, 2025 Planning Commission meeting :
1.For Wednesday night's PC meeting all five Commissioners participated in-person (Chair Lane, V. Chair Polito, Leugers, Levison, and Tonelli).
a.The Commission elected Eric Lane as the Chair and Bob Polito as vice-chair for the 25/26 year. Both votes were unanimous.
2.There was no general public comment.
3.The Commission approved meeting minutes.
4.Public Hearing Items:
a.General Plan consistency determination for the Capital Improvement Program for Fiscal Years 2024/25 through 2028/29. The Commission received a report on the Capital Improvement Program for FY24/25 through FY28/29 and found the program to be consistent with the General Plan. This decision was unanimous. During discussion the Commissioners expressed an interest in furthering their opportunities to participate in commenting directly on improvement areas.
b.Accessory Structure and Fencing Variances (VAR25-001) at 2 Dinkelspiel Station Lane (APN 060¬321¬220). The Commission voted unanimously to approve the variances needed for the Children's Garden project at the Library.
There was no public comment on this item.
c.Front and Rear Setback Variances (VAR24-003) and Tree Protection Zone Exceptions (PTPZ25¬ 00002) at 94 Palmer Lane (APN 060¬163¬290). The Commission voted unanimously to approve the variances and TPZ exceptions to facilitate the construction of a single-family dwelling, attached ADU and detached garage at this site.
There was no public comment on this item.
d Heritage Tree Removals (HTR25 001) at 18 Faxon Forest Road (APN 070 180 360) The applicant sought 23 5
155
32 14 11 26
Planning Projects
May 1, 2025 to May 31, 2025
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
May 1, 2025 to May 31, 2025
Site Visits
Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
1 5 1 1 0 1
0 3 0 1 2 1
1 2 0 2 5 0
2 1 4 2 3 0
2 2 0 4 1 3
0 3 3 4 2
Jan. to June Totals 6 13 8 13 15 7
2 1 3 2 4
5 3 2 2 5
2 4 2 3 2
5 0 3 1 1
1 0 1 3 3
0 2 2 1 3
July to Dec Totals 15 10 13 12 18
6 28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
53 10 10 0
64 5 5 0
5 3 3 0
5 3 0 0
Total Number of Plan Checks 127 0
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor
Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
May 1, 2025 to May 31, 2025
Major
Plan Check
Summary Graphs
89 76 95 75 65 88
64 42 88 88 77 71 71
50 62 53
105 68 87
35 50 68 66 49 83 83
548 543 522
715
767
950
668
607
795
694
763
736 736
0 100
200
300
400
500
600
700
800
900
1000
Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$4,550,746
$8,500,073
$14,588,655
$49,730,313
$29,398,259
$33,871,412
$10,141,645
$3,254,891
$14,933,367
$8,208,767
$14,933,367
$26,029,377
$14,069,605
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation
Summary Graphs
$99,535
$145,756
$95,197
$83,774
$98,958
$187,509
$96,730 $210,803
$132,953 $150,074
$97,730
$182,287
$257,207
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Fees
$152,245
$604,450
$1,279,059
$2,035,754
$132,080
$530,400
$1,528,800
$2,191,280
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 24-25
Budgeted 23-24
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 3 2 15 15
Pemitted ADU 3 1 3 4 7 18 18
Finaled ADU 3 6 3 2 0 14 14
Entitled JADU 2 3 0 5 5
Pemitted JADU 0 1 2 5 5
Finaled JADU 1 0 0 1 1
Entitled SFR 1 0 2 1 3 6 6
Permitted SFR 0 1 2 5 5
Finaled SFR 5 1 3 11 11
2022 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 15 129
Pemitted ADU 25 44 46 18 133
Finaled ADU 17 24 14 14 69
Entitled JADU 10 9 4 5 28
Pemitted JADU 5 8 0 5 18
Finaled JADU 0 2 7 1 10
Entitled SFR 20 17 26 6 69
Permitted SFR 26 18 28 5 77
Finaled SFR 17 29 11 11 68
1 Jan
3 0
1 1
0 May Sept
5 0
1 0
1 2
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 6/1/2025 90 Almendral Ave 4/14/2021 4/14/2024 8/31/2024 $250,000 2/28/2025 57 Linda Vista 11/22/2021 4/10/2025 8/10/2025 $30,000
Total Penalties Deposited: $530,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025
Total to Date $3,648,000.00
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
May 1, 2025 to May 31, 2025
Forfieted Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of May 2025
During this reporting period, there were 48 investigations. Of that total, 22 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, possession of paraphernalia, DUI, restricted driver operating a vehicle without an interlock device, false vehicle registration tabs, hit and run, reckless driving, possession of marijuana while operating vehicle, criminal evading, and false identification.
Of the 1,971 total police incidents for the month, 1,195 were officer-initiated incidents. These incidents resulted in 671 citations being issued for vehicle code and other violations. Officers initiated 850 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 345 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 24 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of May.
Bicycle Traffic Stops
There were 12 bicycle related calls initiated during May. These calls were for improper lighting, red light violation, stop sign violation, failure to yield, and riding the wrong way, which resulted in 2 written warnings and 10 verbal warnings.
Criminal Activity and Suspicious Circumstances
The Department responded to 108 locations (some locations multiple times) for property crimes (22), person crimes (5), and incidents of suspicious circumstances (87).
Municipal Code Violations
The Department responded to approximately 28 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 87 incidents during this reporting period, 81 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for ordinance violations, found property, suspicious vehicles, a 911 call, a medical call, and an animal call.
Premise Watch
Officers completed 499 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 195 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adopt a school visits.
Incidents of note from this reporting period:
• During the month, there were multiple physical altercations between students. • During the month, multiple bicycles were stolen.
• On 05/01, the SRO investigated a possible sexual assault. The possible assault occurred outside Atherton jurisdiction and was referred to the appropriate agency. • On 05/11, the SRO contacted an unhoused subject sleeping on a school campus. The subject was advised of trespass laws and left the school campus. • On 05/21, the SRO investigated a possible threat to school safety and the threat was unfounded.
The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and requires a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 0 0:00 <4 minutes
Medium 346 5:25 <6 minutes
Low 264 4:34 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
April 2025 4:50
March 2025 6:31
February 2025 4:31
January 2025 5:33
December 2024 5:45
November 2024 5:50
Total Training Hours for the Reporting Period: 16 HOURS
NAME TRAINING/HOURS DATES
Magami POST Everyday Leadership/2 hours May 8
Magami POST Callers in Crisis/2 hours May 10
Magami POST Stress Management/2 hours May 11
Magami POST Courtroom Testimony/2 hours May 14
Davidovich Inner Perspectives/8 hours May 13
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
Noise Ordinance Violations
Month Total
Reports Construction SingleFamily School Other In Violation Unable to
Locate
Jan 5 0 2 0 3 1 1
Feb 5 0 4 0 1 0 2
Mar 7 1 3 0 3 1 1
Apr 8 0 7 0 1 1 0
May 4 0 4 0 0 1 0
Jun
Jul
Aug
Sep
Oct
Nov
Dec
MONTH OFFICER INITIATED ACTIVITY CITATIONS
May 1,195 671
April 1,370 743
March 1,472 714
February 1,091 336
January 1,137 489
December 1,690 386
Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 0 3 7 1
Feb 23 3 1 3 15 1
Mar 21 4 0 6 9 2
Apr 20 2 1 5 8 4
May 29 3 2 15 3 6
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Code Enforcement Activity Report
Summary: