Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: BEN TALAVERA, MANAGEMENT ANALYST
VIA: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JUNE 18, 2025
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE LLOYDEN PARK
SIDEWALK RESTORATION PROJECT, PROJECT NUMBER
56094
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Lloyden Park Sidewalk Restoration Project, Project Number 56094.
BACKGROUND
The Council awarded a construction contract on January 15, 2025, to J.J.R. Construction, Inc., of San Mateo for $92,356 and authorized change orders up to $15,000, for a total amount of $107,356.
This project consisted of the sidewalk, curb and gutter replacement, including removal of damaged concrete sidewalk panels and curbs with gutters, compaction of existing base materials, and restoration of concrete sidewalk, curbs and gutters, in accordance with the plans and Town specifications. Work under the contract has been completed.
ANALYSIS
The original contract price was $92,356. During construction, there was a change order executed in the amount of $2,309 to account for the costs of labor and material bonds required by the Town.
There was also a credit associated with the removal of one site from the project. The total contract costs are summarized as follows:
1. Original Contract
2. Bonds
3. Quantity Adjustment
$92,356
$2,309
($8,000)
Total $86,665
LLOYDEN PARK SIDEWALK RESTORATION PROJECT
JUNE 18, 2025
FISCAL IMPACT
A total of $107,356 was approved for project construction, including contingencies. The final construction costs with all approved changes described above is $86,665.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal B - Improve Public Safety & Emergency Preparedness • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Notice of Completion
2. Certificate of Completion