Agenda packet — Atherton City Council, July 16, 2025 (part 1 of 2)

AGENDA PACKET
Town of Atherton
City Council
JULY 16, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis

PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.

Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Meeting Agenda Packet – July 16, 2025

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Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.

Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Archive of Departmental Monthly Reports
Link to FY 20252026 Work Plan – Goals & Priority Projects Report REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 7)

1. APPROVAL OF BILLS AND CLAIMS FOR JUNE 2025 IN THE AMOUNT OF $4,535,720
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for June 2025 in the amount of $4,535,720
Description: This is a routine item to approve the montly bills and claims for June 2025

2. APPROVAL OF MINUTES FOR JUNE 18, JUNE 23, AND JULY 2, 2205 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for June 18, June 23, and July 2 2025 meetings.

Description: This is a routine item to approve City Council meeting minutes.

3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE ATHERTON RAIL STATION
REHABILITATION PROJECT, PROJECT NUMBER 56085
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.

Description: This is a routine item for Council to accept and authorize a Notice of Completion for the Atherton Station Rehabilitation Project.

4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE RELATING TO PURCHASING
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council adopt the attached Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to requirements for contracting public works projects, and Section 3.16.280 relating to public works project bids in excess of maximum authority.

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Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.

Description: This is a routine item for Council to accept and authorize a Notice of Completion for the Atherton Station Rehabilitation Project.

Description: This will be a Council discussion to consider adopting an Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to requirements for contracting public works projects, and public works project bids in excess of maximum authority.

5. AWARD OF CONTRACT FOR THE 2025 CRACK SEAL AND SLURRY SEAL PROJECT PROJECT NUMBER: 56092
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2025 Crack Seal and Slurry Seal Project, project number 56092 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $248,425 and authorize change orders up to $25,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

Description: This is a routine item to award a construction contract for 2025 Crack Seal and Slurry Seal Project, project number 56092 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $248,425.

6. AUTHORIZING THE EXECUTION OF A PUBLIC ART DONATION AGREEMENT Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council authorize the City Manager to accept a public art donation and execute a contract with Dan Friegang.

Description: This will be a Council discussion to consider authorizing the City Manager to accept a public art donation and execute a contract with Dan Friegang.

7. APPROVAL OF THE AGREEMENT BETWEEN JJ KANE ASSOCIATES, INC. AND THE TOWN OF ATHERTON FOR AUCTION SERVICES.

Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approval of the agreement between JJ Kane Associates, Inc. and the Town of Atherton for auction services.

Description: The Council will consider approving an agreement with JJ Kane Associates, Inc. and the Town of Atherton for auction services.

PUBLIC HEARING (Items 8 – 8)

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Description: The Council will consider approving an agreement with JJ Kane Associates, Inc. and the Town of Atherton for auction services.

PUBLIC HEARING (Items 8 – 8)

8. APPEAL OF A PLANNING COMMISSION DECISION TO APPROVE A REQUEST FOR FRONT AND REAR SETBACK VARIANCES (VAR24003) AND TREE PROTECTION ZONE EXCEPTIONS (PTPZ2500002) TO CONSTRUCT A NEW SINGLEFAMILY DWELLING WITH AN ACCESSORY DWELLING UNIT (ADU) AT 94 PALMER LANE (APN 060163290)
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: It is recommended that the City Council conduct the public hearing, deny the appeal, and uphold the decision of the Planning Commission to approve the Variance and Tree Protection Zone Exception requests at 94 Palmer Lane to allow construction of a singlefamily dwelling within portions of the required front and rear setbacks and construction of a gravel driveway within portions of the tree protection zone, based on the findings outlined below.

Description: This item will be a public hearing for the Council to review an appeal related to a variance request and Tree Protection Zone exception for a property within Atherton.

Council will review the appeal and make a decision to uphold the Planning Commission decision or grant the excemption.

REGULAR AGENDA (Items 9 – 12)

9. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review one applicant for a vacancy on the Environmental Programs Committee (EPC). There are presently 3 vacant seats eligible for appointment. The term expiration dates are June 30, 2027, June 30, 2028, and June 30, 2029.

Description: This is a routine item that will involve the Council’s consideration to appoint an applicant to the Environmental Programs Committee.

10. ADOPTION OF A RESOLUTION TO IMPLEMENT A RESIDENTIAL PERMIT PARKING PROGRAM ON MAPLE AVENUE (BETWEEN STATION LANE AND EL CAMINO REAL) AND ON ASHFIELD ROAD (BETWEEN THE TOWN CENTER AND EL CAMINO REAL)
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Staff recommends that the City Council adopt a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.

Description: This will be a Council discussion to consider adopting a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.

11. REVIEW THE RECOMMENDATION FROM THE PARK AND RECREATION COMMITTEE REGARDING THE PICKLEBALL PROGRAM AT HOLBROOKPALMER PARK AND PROVIDE DIRECTION TO STAFF Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review the recommendations from the Park and Recreation Committee regarding the pickleball program at the Park; and provide ditidihtthiklbllildittiltiiftht
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11. REVIEW THE RECOMMENDATION FROM THE PARK AND RECREATION COMMITTEE REGARDING THE PICKLEBALL PROGRAM AT HOLBROOKPALMER PARK AND PROVIDE DIRECTION TO STAFF Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review the recommendations from the Park and Recreation Committee regarding the pickleball program at the Park; and provide direction regarding changes to the pickleball program including potential restriping of the courts, permanent facilities, changes in hours, use, and instructional use of the courts.

Description: This item will involve a Council review of the pickleball program to provide direction regarding changes to the pickleball program.

12. SENIOR TASK FORCE REQUEST FOR FINANCIAL SUPPORT FOR MARKETING

MATERIALS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended the Council provide direction regarding a request from the Senior Task Force for financial support to market and advertise a Senior Seminar that will take place at HolbrookPalmer Park on September 27, 2025.

Description: This will be a Council discussion to consider a request for financial support to a Town Designated Group for the cost of mailing and postage for an event being held at HolbrookPalmer Park in September 2025.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF

35.104 ADA Title II)
Public Comments:

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35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

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Town of Atherton
Town Work Plan
FY 2025-2026

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Town of Atherton
FY 2025-2026 Work Plan
Table of Contents
Introduction to Work Plan
Mission and Council Goal Areas
2025-2026 Work Plan Priorities
Priority 1: Land Use & Planning
Priority 2: Public Safety
Priority 3: Fiscal Viability and Budget
Priority 4: Infrastructure & Capital Projects
Priority 5: Climate Action & Sustainability
Priority 6: Community Events and Active Engagement
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Atherton City Council
Elizabeth Lewis, Mayor
Stacy Holland, Vice Mayor
Bill Widmer, Councilmember
Rick DeGolia, Councilmember
Diana Hawkins-Manuelian, Councilmember
Management Team
George Rodericks, City Manager
Robert Barron III, Assistant City
Manager/Finance Director
Steve McCulley, Police Chief
Robert Ovadia, Public Works Director/City
Engineer
Anthony Suber, Deputy City Manager/City
Clerk
Brittany Bendix, Town Planner (M-Group)
Fred Lustenburger, Building Official
(Interwest)
The Town of Atherton’s Work Plan is guided
by the Goal Areas established and annually
ratified by the City Council. It identifies the
primary areas of focus for Town staff to
support and advance those Goals.

The Work Plan details the principal projects
and priorities that staff will undertake during
the fiscal year in service to the community.

These initiatives are designed to further the
City Council’s Goals and other operational
objectives of the Town.

Serving as a framework for the development
of the annual budget, the Work Plan informs
the allocation of funding, staff time, and other
resources. It is intended to be a living
document—its objectives and tasks are
expected to evolve as necessary to maintain
alignment with Council direction. Projects
may be added or removed over time as
priorities shift.

In addition to the projects and initiatives
outlined in the Work Plan, Town staff
continue to perform the day-to-day
operations necessary to provide core
services to the community. While these
routine functions may not be listed explicitly,
they represent a significant portion of staff
responsibilities.

About the Work Plan
FY 2025-2026 Town of Atherton
Work Plan Introduction

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1 Preserve Small Town Character & Quality of Life
2 Improve Public Safety & Emergency Preparedness
Maintain Conservative Fiscal Policies
& Financial Transparency
3 4 Be Forward Thinking
5 Maintain & Improve Public Infrastructure
6 Build Community & Promote Civic Participation
Town of Atherton Mission
The Mission of the Town of Atherton is to meet and exceed the community expectations for the provision of Town services; provide vision for improvements; and position the Town for an economically viable and sustainable future.

City Council Goal Areas

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Priorities Goals Area Addressed
1 Land Use and Planning
(Focus on obtaining Housing Element certification, Updates to associated Ordinances, Updates to the Heritage Tree Ordinance, Planning & Building Process Improvements) 1 - Preserve Small Town
Character & Quality of Life
4 - Be Forward Thinking
2 Public Safety
(Burglary/Crime Prevention, Community Education, Disaster Planning, Drone Program, Directed Enforcement, ADAPT, Alarm Systems, Program Audits, Storm Preparedness) 2 - Improve Public Safety &
Emergency Preparedness
4 - Be Forward Thinking
3 Fiscal Viability & Budget
(Focus on maintaining a balanced budget, clean annual audit, managing long-term debt, diversification of revenues, and management of overtime)
3 - Maintain Conservative Fiscal
Policies & Financial
Transparency
4 - Be Forward Thinking
4 Infrastructure & Capital Projects
(Maintain and Improve Town facilities, build resilient infrastructure, implement the Town’s Master Plan Projects - Drainage, Park, Streets & Roads, Active Transportation) 4 - Be Forward Thinking
5 - Maintain & Improve Public
Infrastructure
5 Climate Action & Sustainability
(Community education, implement Climate Action Plan, adopt Green Building Codes, ensure SB 1383 Compliance, implement gas-powered leaf blower ban, electrify Town fleet) 1 - Preserve Small Town
Character & Quality of Life
4 - Be Forward Thinking
6 Community Events & Active Engagement
(Community workshops, emergency drills, summer concerts, summer movies, holiday events, social media, Town website, Town publications)
2 - Improve Public Safety &
Emergency Preparedness
6 - Build Community & Promote
Civic Participation
FY 2025-2026 Town of Atherton
Work Plan Priorities
Each year, the City Council establishes
priorities through a series of work sessions
focused on the budget, long-range financial
planning, Master Plans and capital projects, as
well as the annual City Council Goals
Workshop.

These priorities serve as the foundation for staff
efforts throughout the year. Staff translates
Council direction into actionable projects that
guide the work effort.

The priorities are listed below and further
detailed in the Work Plan objectives outlined on
the following pages.

About the Priorities
The Town’s six priorities are shaped by the
following considerations:

Projects with the greatest potential to
advance the City Council’s mission and
long-term goals
Availability of staff time and resources
Existing municipal services and obligations
The Town remains committed to delivering
essential core services while continuously
enhancing livability, quality of life, and
opportunities for meaningful civic engagement.

Determining Priorities

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Priority Goal(s) Addressed
Land Use & Planning
(Focus on obtaining Housing Element certification,
Updates to associated Ordinances, Updates to the
Heritage Tree Ordinance, Planning & Building
Process Improvements)
1 - Preserve Small Town Character & Quality of
Life
4 - Be Forward Thinking
FY 2025-2026 Town of Atherton
Work Plan - Land Use & Planning
Land Use & Planning Priorities
Objective 1: Update the Housing Element & Obtain State Certification Objective 2: Update the Safety Element of the General Plan Update the Accessory Dwelling Unit Ordinance for consistency with State law
Objective 3:

Update the Heritage Tree Ordinance to address Eucalyptus Trees, Tree Canopy, Redwood Trees, and Appeals
Objective 4:

Spring 2025
Fall 2025
Fall 2025
Spring 2026
Update the Animal Control Ordinance specifically relating to the keeping of chickens and other non-domesticated animals
Objective 5: Fall 2025
Objective 6: Develop and Expand an ADU Matching and Tracking Program Fall 2025 Host regular public engagement workshops on SB 9, ADUs, and Ordinance updates
Objective 7: Spring 2026
Work with multi-family project developers to address the Town’s affordable housing targets with specific emphasis on Menlo College Objective 8: Spring 2026
Develop internal process improvements for Planning and Building permitting
Objective 9: Fall 2025

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Priority Goal(s) Addressed
Public Safety
(Burglary/Crime Prevention, Community Education,
Disaster Planning, Drone Program, Directed
Enforcement, ADAPT, Alarm Systems, Program
Audits, Storm Preparedness)
2 - Improve Public Safety & Emergency
Preparedness
4 - Be Forward Thinking
FY 2025-2026 Town of Atherton
Work Plan - Public Safety
Public Safety Priorities
Host Community Workshops and Education Programs focused on burglary and crime prevention
Objective 1:

Update the Alarm Monitoring Program to address IP connections and data management
Objective 2:

Take a more proactive leadership role with ADAPT to assist them with identification and development of mission and goals
Objective 3:

Host community emergency preparedness drills and workshops, partnering with ADAPT
Objective 4:

Fall 2026
Summer 2025
Fall 2025
Fall 2025
Coordinate disaster preparedness training for all staff with specific focus on staff within the Town’s Emergency Operations Center
Objective 5: Fall 2025
Objective 6: Assist Public Works with Storm Preparedness and Emergency Response Fall 2025 Host regular community engagement activities with a focus on Crime Prevention Through Environmental Design
Objective 7: Spring 2026
Host Community Workshops and Education Programs focused on bicycle and pedestrian safety
Objective 8: Spring 2026
Assist Planning with review and approval of the Town’s Safety Element to the General Plan
Objective 9: Fall 2025

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Priority Goal(s) Addressed
Fiscal Viability & Budget
(Focus on maintaining a balanced budget, clean
annual audit, managing long-term debt,
diversification of revenues, and management of
overtime)
3 - Maintain Conservative Fiscal Policies &
Financial Transparency
4 - Be Forward Thinking
FY 2025-2026 Town of Atherton
Work Plan - Fiscal Viability & Budget
Fiscal Viability & Budget Priorities
Objective 1: Adopt a Balanced Budget
Objective 2: Prepare and Present the Annual Audit
Review the Town’s Pension Debt with the Town’s Finance Committee and make recommendations regarding Additional Discretionary Payments Objective 3:

Review the Town’s Other Post Employment Benefit (OPEB) Trust with the Finance Committee and make recommendations regarding investment policy changes and allocations
Objective 4:

Summer 2025
Spring 2026
Spring 2026
Fall 2025
Annually investigate the potential for diversification of revenues to the Town as part of the annual review of the Fee Resolution Objective 5: Spring 2026
Objective 6: Quarterly review the use of overtime within the Police Department Quarterly Work toward development of OpenGov Fiscal Transparency through the use of stories and other tools
Objective 7: Spring 2026
Objective 8: Annually review the Town’s Financial Outlook Spreadsheet Spring 2026

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Priority Goal(s) Addressed
Infrastructure & Capital Projects
(Focus on maintaining and improving Town facilities,
building resilient infrastructure, implement Town’s
Master Plan Projects - Drainage, Park, Streets &
Roads, Active Transportation)
4 - Be Forward Thinking
5 - Maintain & Improve Public Infrastructure
FY 2025-2026 Town of Atherton
Work Plan - Infrastructure & Capital Projects
Infrastructure & Capital Project Priorities
Maintain and Improve where feasible Town facilities - City Hall, Pavilion, Main House, Carriage House, Library and Corporation Yards
Objective 1:

Conduct a Town Center Circulation Audit focusing on parking needs and traffic flow - inclusive of Watkins/Crosswalk
Objective 2:

Objective 3: Finalize the Train Station Museum and Host a Grand Opening Implement EV Charging Station Technologies @ the Park & Town Center Police Parking
Objective 4:

Ongoing
Summer 2025
Fall 2025
Fall 2025
Objective 5: Finalize the solar project on City Hall and activate the program Fall 2025 Implement the Annual Road Improvement Program
Objective 6: Fall 2025
Objective 7: Finalize the AT&T/PG&E Work at the Town Center COMM Building Fall 2025 Objective 8: Fall 2025
Objective 9:

Objective 10:

Objective 11:

Objective 12:

Finalize Design on the El Camino Real Drainage Project
Complete a refresh of the Active Transportation Plan (Bike/Ped Master Plan)
Spring 2026
Coordinate with Regional Partner Agencies on the El Camino Corridor Project
Implement Speed Humps on Designated Streets
Ongoing
Fall 2025
Initiate Design for the ECR/Selby Lane Intersection Improvements Fall 2025

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Objective 14:

Objective 15:

Objective 16:

Coordinate a Traffic Corridor Study along Middlefield Road with focus on Watkins and Fair Oaks crossings
Objective 17: Spring 2026
Objective 18:

Objective 19: Initiate refresh on the Drainage Master Plan Fall 2026 Construct ECR Drainage Improvements (North)
Objective 20:

Fall 2027
Construct ECR Drainage Solutions (South)
Objective 21:

Fall 2029
Implement Solar Resiliency Project at Jennings Pavilion Objective 22:

Spring 2026
Initiate refresh on the Park Master Plan
Objective 23:

Fall 2027
Finalize changes to Park Tennis Courts & Incorporation of Pickleball Spring 2026 Finalize Design and Implement the Park Playground & Restroom Project Spring 2026 Finalize Design and Implement the ADLP Road Improvement Project Spring 2026 Finalize Design and Implement the Upper Atherton Channel Improvement Project
Spring 2026
Engage a Park Facilities and Event Manager Spring 2026

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Priority Goal(s) Addressed
Climate Action & Sustainability
(Focus on community education, Climate Action
Plan, Green Building Codes, SB 1383 Compliance,
Fleet electrification, EV Charging)
1 - Preserve Small Town Character & Quality of
Life
4 - Be Forward Thinking
FY 2025-2026 Town of Atherton
Work Plan - Climate Action & Sustainability
Climate Action & Sustainability Priorities
Implement Programs & Policies Consistent with the Climate Action Plan Targets
Objective 1:

Install EV Charging Network and Stations @ Park and within the Police Department Parking Area
Objective 2:

Objective 3: Monitor Town Compost Resource @ Park
Objective 4: Implement Electric Leaf Blower Ban & Rebate Program Ongoing
Spring 2025
Fall 2025
Ongoing
Objective 5: Monitor Efficacy of Town Solar Infrastructure (City Hall) Fall 2025 Adopt Green Building Codes (Permissive) encouraging electrification infrastructure
Objective 6: Fall 2025
Objective 7: Implement Generator Backup System @ Library/City Hall Summer 2025

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Priority Goal(s) Addressed
Community Events & Active Engagement
(Focus on community workshops, emergency drills,
summer concerts, summer movies, holiday events,
social media, Town website, and Town publications)
2 - Improve Public Safety & Emergency
Preparedness
6 - Build Community & Promote Civic
Participation
FY 2025-2026 Town of Atherton
Work Plan - Community Events & Engagement
Community Events & Engagement Priorities
Objective 1:

Review and Update Town’s Social Media Presence - Website, Instagram, NextDoor, X
Objective 2: Work with the Senior Task Force on Community Programs Objective 3: Coordinate release of Town Print Publications - Athertonian Newsletter, How to Engage Brochure
Objective 4:

Spring 2025
Ongoing
Ongoing
Coordinate release of Town Electronic Publications - That’s a Wrap, Monthly Matters, Atherton Online, News Flashes
Objective 5:

Ongoing
Implement a Community Satisfaction Survey
Objective 6:

Ongoing
Host Community Engagement Events
– Earth Day
– Easter Egg Hunt
– Halloween Festival
– Arbor Day
– Holiday Tree Lighting
– Volunteer Holiday Party
– Public Safety Open House
– Community Safety Meeting
– Summer Concerts & Movies
– National Night Out
– Annual ADAPT/RVP Dinner
– Coffee w/a Cop & Shop w/a Cop
– Annual Toy Drive
– Bicycle Safety Workshop(s)
– Neighborhood Association Meetings/Guest Speakers
Ongoing

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2023 2024 2025
January $ 2,554,000 $ 1,283,765 $ 2,326,138
February $ 1,487,835 $ 1,581,542 $ 1,429,576
March $ 1,391,045 $ 1,715,865 $ 1,553,133
April $ 1,563,462 $ 1,935,667 $ 2,160,294
May $ 1,470,060 $ 1,978,239 $ 2,364,599
June $ 1,814,801 $ 1,208,355 $ 4,535,720
July $ 3,169,593 $ 3,965,335
August $ 1,800,461 $ 3,403,932
September $ 1,887,973 $ 1,681,357
October $ 2,030,807 $ 2,499,762
November $ 2,505,689 $ 2,332,189
December $ 2,157,727 $ 1,695,376
$ 23,833,453 $ 25,281,384 $ 14,369,460
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 2025 $2,326,138 $1,429,576 $1,553,133 $2,160,294 $2,364,599 $4,535,720 $-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART
ITEM No. 1

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ITEM NO.1

TOWN OF ATHERTON
CLAIMS LIST JUNE 2025
Previous Yr.

June 2025 June 2024
A/P Checks (#35882-36036)
Payroll Checks (#6xx-6xx)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 783,689
0 382,795
3,369,236
Amount
$418,958
757
398,979
389,661
JUNE 2025 Total $ 4,535,720 $1,208,355
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 6xx-6xx (payroll), and 35882-36036 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 4,535,720 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 6xx-6xx (payroll), and 35882-36036 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 4,535,720 are true and correct and are authorized for payment. _______________________________
E. Lewis
Mayor, Town of Atherton

SOURCE OF FUNDS
June 2025 June 2024
101 General Fund $ 4,342,513 $1,146,039
201 Special Tax 9,303
213 Library Fund 44,033 10,610
401 GF Projects 108,001 35,816
403 Ath Channel Drainage Dt 28,123
615 General Liability Fund 6,282
616 Employee Benefits Fund 6,768 6,587
TOTAL $ 4,535,720 $1,208,355

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35882 ACTION TOWING 6/5/2025 159185 General Fund Police Tow Svc 2021 Freightliner Flatbed Garbage Truck PD May 2025 1,312.50 35882 Total 1,312.50
35883 ADO PROFESSIONAL SOLUTIONS INC. 6/5/2025 13522342 General Fund Finance Temp Employee P. Morin Fin 5/19/25 -5/23/25 2,286.00 35883 ADO PROFESSIONAL SOLUTIONS INC. 6/5/2025 13531475 General Fund Finance Temp Employee P. Morin Fin 5/27/25 -5/30/25 1,524.00 35883 Total 3,810.00
35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Accident (Pre-Tax) 221.10 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Cancer Ins(Pre-Tax) 82.02 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Dental Plan (Pre-Tax) 28.02 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Life Emp (After -Tax) 38.40 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Speci Health (After-Tax) 6.63 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Speci Health (Pre-Tax) 53.34 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac STD (After-Tax) 562.32 35884 AFLAC 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Aflac Vision Plan(Pre-Tax) 29.45 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Accident (Pre-Tax) 221.10 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Cancer Ins(Pre-Tax) 82.02 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Dental Plan (Pre-Tax) 28.02 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Life Emp (After -Tax) 38.40 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Speci Health (After-Tax) 6.63 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Speci Health (Pre-Tax) 53.34 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac STD (After-Tax) 562.32 35884 AFLAC 6/5/2025 502-05-2025 General Fund PR Batch 00502.05.2025 Aflac Vision Plan(Pre-Tax) 29.45 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Accident (Pre-Tax) 221.10 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Cancer Ins(Pre-Tax) 82.02 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Dental Plan (Pre-Tax) 28.02 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Life Emp (After -Tax) 38.40 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Speci Health (After-Tax) 6.63 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Speci Health (Pre-Tax) 53.34 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac STD (After-Tax) 562.32 35884 AFLAC 6/5/2025 503-05-2025 General Fund PR Batch 00503.05.2025 Aflac Vision Plan(Pre-Tax) 29.45 35884 Total 3,355.08
35885 ASSOCIATION OF BAY AREA GOVERNMENTS 6/5/2025 AR038452 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 3/22/25 -4/21/25 492.55 35885 ASSOCIATION OF BAY AREA GOVERNMENTS 6/5/2025 AR038452 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True-Up 3/22/25 -4/21/25 (125.72) 35885 Total 366.83
35886 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/5/2025 9368147 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Jun 2025 1,902.08 35886 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/5/2025 9368147 Library Fund Landscape Maint Svcs Library Jun 2025 2,258.33 35886 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/5/2025 9369354 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Jun 2025 2,600.00 35886 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/5/2025 9386519 Library Fund Concrete Install Add 6" Extra Baserock To Raise Concrete Town Statue May 2025 2,380.17
35886 Total 9,140.58
35887 BRINK'S INCORPORATED 6/5/2025 12925649 General Fund Finance Armored Services Fin Jun 2025 363.27 35887 Total 363.27
35888 CAL MOTO 6/5/2025 3034997/1 General Fund Police
Annual Svc Waterboxers, Renew Front & Rear Tires Tubeless, Front Brake Pads 2019 BMW R1250RTP PD May 2025 2,067.77
35888 Total 2,067.77
Checks by Date - Detail by Check Number
For the Month of June 2025

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250437 General Fund DPW-Street Maint. Traffic Signal Maint Svc Apr 2025 165.00 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250438 General Fund DPW-Street Maint. Street Light Svc Call Adjust Lamp Shade 2-24 Flood Cir Apr 2025 180.00 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250438 General Fund DPW-Street Maint. Street Light Svc Call Gate Light Outage Frederick/Ringwood Apr 2025 186.09 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250438 General Fund DPW-Street Maint. Street Light Svc Call New Light 80 Fair Oaks Apr 2025 120.00 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250438 General Fund DPW-Street Maint. Street Light Svc Call Outage 81 Irving Apr 2025 226.92 35889

CAL-WEST LIGHTING & SIGNAL MAINTENANCE
INC. 6/5/2025 250438 General Fund DPW-Street Maint. Street Light Svc Call Repair Outage Gleenwood/Laurel Apr 2025 130.83 35889 Total 1,008.84
35890 CHOH ERIC 6/5/2025 77 General Fund Administration Leaf Blower Rebate E. Choh Admin May 2025 250.00 35890 Total 250.00
35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Airfare SLI Session#4/8 K. Cisco PD 5/28/25 -5/31/25 246.98 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Lodging SLI Session#4/8 K. Cisco PD 5/28/25 -5/31/25 492.81 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Lyft SLI Session#4/8 K. Cisco PD 5/31/25 8.88 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Lyft SLI Session#4/8 K. Cisco PD 5/31/25 42.54 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/28/25 33.86 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/29/25 16.48 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/29/25 18.97 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/29/25 23.47 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/30/25 39.75 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/30/25 13.58 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/31/25 20.12 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/31/25 35.49 35891 CISCO KRISTY 6/5/2025 5/28/25-5/31/25 General Fund Police Meal SLI Session#4/8 K. Cisco PD 5/31/25 6.20 35891 Total 999.13
35892 COMMERCIAL CONTROLS CORPORATION 6/5/2025 12284 General Fund Police Building Systems Support & Maint PD Jun 2025 3,202.00 35892 Total 3,202.00
35893 DELL MARKETING LP 6/5/2025 10817210420 General Fund Interdepartmental (2) Dell Pro13 Plus (PB13250) XCTO Base for Interns May 2025 3,783.75 35893 Total 3,783.75
35894 DELTA DENTAL OF CALIFORNIA 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Dental Ins 3,790.70 35894 DELTA DENTAL OF CALIFORNIA 6/5/2025 BE006574110 General Fund Dental Cobra J. Wade Jun 2025 182.56 35894 Total 3,973.26
35895 DENNY ROBYN JEAN 6/5/2025 403 General Fund Face Painting & Balloon Twisting for NNO 8/5/25 600.00 35895 Total 600.00
35896 DORSEY JULIE 6/5/2025 May-25 General Fund Replace Stale Chk#23178 Park Dep Inv#1079, 5/20/18 1,000.00 35896 Total 1,000.00
35897 DOUGLAS CHUNG KIM 6/5/2025 2918 GF Projects PM Services ECR Gap Closure May 2025 1,200.00 35897 DOUGLAS CHUNG KIM 6/5/2025 2919 GF Projects PM Services ECR Drainage Improvements Project Jun 2025 400.00 35897 Total 1,600.00
35898 DWYER RICHARD 6/5/2025 May-25 General Fund Replace Stale Chk#26453 Road Bond Dep APW20-00022, 52 Middlefield 2,500.00 35898 Total 2,500.00
35899 DYNASTY CLEANERS 6/5/2025 May-25 General Fund Police Dry Cleaning Svcs PD May 2025 811.50 35899 Total 811.50
35900 FASTSIGNS OF REDWOOD CITY 6/5/2025 395-60819 General Fund Police (1) Banner "Bicycle & Pedestrian Safety is Everyone's Responsibility" PD May 2025 1,273.88
35900 Total 1,273.88
35901 FUKUKARA ARON 6/5/2025 APW24-00337 General Fund Refund Road Bond Dep APW24-00337, 240 Valparaiso 2,500.00 35901 Total 2,500.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35902 GALLAGHER MICHAEL 6/5/2025 May-25 General Fund Administration (1) Birthday Cake Team Luncheon Admin 5/27/25 25.36 35902 GALLAGHER MICHAEL 6/5/2025 May-25 General Fund Administration (2) ca Sodas Team Luncheon Admin 5/27/25 39.48 35902 Total 64.84
35903 GINI MARCEL 6/5/2025 73 General Fund Administration Leaf Blower Rebate M. Gini Admin May 2025 250.00 35903 Total 250.00
35904 HIGGINS JIM 6/5/2025 74 General Fund Administration Leaf Blower Rebate J. Higgins Admin May 2025 250.00 35904 Total 250.00
35905 HUMBLE HUSTLER MASTERS INC 6/5/2025 000557 General Fund Police (45) Healthy Meals Program PD w/o 5/26/25 540.00 35905 Total 540.00
35906 INTERWEST CONSULTING GROUP INC 6/5/2025 1688780 General Fund Building Contract Bldg & Safety Svcs -55% Rev Bldg Apr 2025 93,035.30 35906 INTERWEST CONSULTING GROUP INC 6/5/2025 1688780 General Fund Building Reim Lease Dell Computer Bldg Apr 2025 (148.92) 35906 Total 92,886.38
35907 IRON MOUNTAIN INC 6/5/2025 KLLM088 General Fund Police Onsite Shredding Svcs PD 4/23/25 -5/27/25 322.80 35907 Total 322.80
35908 JOE A. GONSALVES & SON 6/5/2025 162480 General Fund Administration RPPG Professional Legislative Svcs Admin May 2025 4,000.00 35908 Total 4,000.00
35909 KIM LUNDGREN ASSOCIATES INC. 6/5/2025 9026 General Fund Administration Add-On Dashboard Branding Admin May 2025 1,300.00 35909 Total 1,300.00
35910 LERNER SAMUEL 6/5/2025 80 General Fund Administration Leaf Blower Rebate S. Lerner Admin May 2025 250.00 35910 Total 250.00
35911 LUCIANO CONCRETE 6/5/2025 Jun-25 General Fund Replace Stale Chk19286 Fixing K-9 Kennel 1,450.00 35911 Total 1,450.00
35912 MESE MURAT 6/5/2025 79 General Fund Administration Leaf Blower Rebate M. Mese Admin May 2025 250.00 35912 Total 250.00
35913 MILLS BRAD 6/5/2025 May-25 General Fund Replace Stale Chk#17345 Employee Reimb 59.52 35913 Total 59.52
35914 NANONATION INC. 6/5/2025 30234 General Fund Interdepartmental Annual Software Subscription Support & Hosting Svcs To City Interactive Info Board 400.00
35914 Total 400.00
35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420173414001 General Fund Building (2/3) pk Wipes Bldg May 2025 6.77 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420173414001 General Fund Planning (2/3) pk Wipes Plng May 2025 6.77 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420173414001 General Fund DPW-Engineering (2/3) pk Wipes PW Eng May 2025 6.78 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420176741001 General Fund Building (2/3) pk Facial Tissue Bldg May 2025 13.85 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420176741001 General Fund DPW-Engineering (2/3) pk Facial Tissue PW Eng May 2025 13.84 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 420176741001 General Fund Planning (2/3) pk Facial Tissure Plng May 2025 13.85 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 424734759001 General Fund Building (2/3) pk Almond Snack Bldg May 2025 22.13 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 424734759001 General Fund Planning (2/3) pk Almond Snack Plng May 2025 22.13 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 424734759001 General Fund DPW-Engineering (2/3) pk Almond Snack PW Eng May 2025 22.12 35915 ODP BUSINESS SOLUTIONS LLC 6/5/2025 425115679001 General Fund Administration (3) Legal Tote Letter Admin May 2025 56.18 35915 Total 184.42
35916 PG&E 6/5/2025 11940786962/May2025 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber May 2025 608.15 35916 PG&E 6/5/2025 11940786962/May2025 General Fund Building Civic Center 80 Fair Oaks Bldg May 2025 608.15 35916 PG&E 6/5/2025 11940786962/May2025 Library Fund Civic Center 80 Fair Oaks Library May 2025 9,730.44 35916 PG&E 6/5/2025 11940786962/May2025 General Fund Police Civic Center 80 Fair Oaks PD May 2025 12,163.04 35916 PG&E 6/5/2025 11940786962/May2025 General Fund Planning Civic Center 80 Fair Oaks Plng May 2025 608.15 35916 PG&E 6/5/2025 11940786962/May2025 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW May 2025 608.15 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Park Program Activity Bldg 150 Watkins 4/28/25 -5/27/25 219.60 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Park Program Modular Bldg 150 Watkins 4/28/25 -5/27/25 693.97 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Park Maint. Pump150 Watkins 4/28/25 -5/27/25 966.23 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Street Maint. Signal Marsh-Middlefield 4/23/25 -5/21/25 80.30 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 4/23/25 -5/21/25 98.51 35916 PG&E 6/5/2025 56788311910/May2025 General Fund DPW-Street Maint. Street Lights 4/29/25 -5/28/25 5,476.98 35916 PG&E 6/5/2025 PGE-MTPL/May2025 General Fund DPW-Park Maint. Acct0896302362-0 160 Watkins (Gilmore House) 4/22/25 -5/20/25 313.90

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35916 PG&E 6/5/2025 PGE-MTPL/May2025 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal 5/22/25 -5/20/25 146.29 35916 PG&E 6/5/2025 PGE-MTPL/May2025 General Fund DPW-Street Maint. Acct8029699924-8 330 El Camino (Beacon Lights) 4/18/25 -5/16/25 56.00 35916 PG&E 6/5/2025 PGE-MTPL/May2025 General Fund DPW-Street Maint. Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage) 4/21/25 -5/19/25 99.96 35916 Total 32,477.82
35917 PLAN JPA 6/5/2025 PLAN-0277 General Liability Fund GL Claim#4A230521TQH Apr 2025 4,454.40 35917 Total 4,454.40
35918 S&H CONCRETE CONSTRUCTION 6/5/2025 APW24-00388 General Fund Refund Road Bond Dep APW24-00388, 28 Laburnum 2,500.00 35918 Total 2,500.00
35919 SAN FRANCISCO DAILY L.L.C. 6/5/2025 92671 General Fund City Council Daily Post Get Engaged Explore Committee & Commission Openings Council 5/17/25 252.00
35919 Total 252.00
35920 SAN MATEO CNTY INFO SERV DEPT 6/5/2025 1YAT12504 General Fund Police (2) Microwave Mux DS0 PD Apr 2025 164.51 35920 Total 164.51
35921 SYSERCO INC. 6/5/2025 17278 Library Fund Svc Support Program Energy Maint System Library Jun 2025 826.63 35921 SYSERCO INC. 6/5/2025 17278 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Jun 2025 1,928.79 35921 Total 2,755.42
35922 TETRA TECH INC. 6/5/2025 52428942 Ath Channel Drainage Dt Upper Atherton Chanel Relining Project Apr 2025 28,122.50 35922 Total 28,122.50
35923 VINELLA STEPHANIE 6/5/2025 78 General Fund Administration Leaf Blower Rebate S. Vinella Admin May 2025 250.00 35923 Total 250.00
35924 VISION SERVICE PLAN 6/5/2025 822900178 General Fund DPW-Engineering Vision Cancelled T. Au DPW Eng Jun 2025 (12.48) 35924 VISION SERVICE PLAN 6/5/2025 822900178 General Fund Vision Cobra J. Wade Jun 2025 32.46 35924 VISION SERVICE PLAN 6/5/2025 501-05-2025 General Fund PR Batch 00501.05.2025 Vision Insurance 766.46 35924 Total 786.44
35925 WADSWORTH STEVE 6/5/2025 72 General Fund Administration Leaf Blower Rebate S. Wadsworth Admin May 2025 250.00 35925 Total 250.00
35926 WEST COAST ARBORISTS INC. 6/5/2025 229185 General Fund DPW-Street Maint. (31) Valley Oak Tree Treatment forTrunk Banding -Insecticide or Fungicide PW May 2025 855.35
35926 WEST COAST ARBORISTS INC. 6/5/2025 229473 General Fund DPW-Street Maint. Arborist Svc Tree Maintenance PW 5/1/25 -5/15/25 1,433.60 35926 Total 2,288.95
35927 WRIGHT GARDNER LLC 6/5/2025 67550 General Fund Administration Indoor Plant Svcs Town Hall Lobby Admin Jun 2025 463.23 35927 Total 463.23
35928 XIE CAROLINE 6/5/2025 76 General Fund Administration Leaf Blower Rebate C. Xie Admin May 2025 250.00 35928 Total 250.00
35929 ALLIANT INSURANCE SERVICES INC. 6/12/2025 Apr-Jun2025 General Fund Special Event Liability Insurance Apr-Jun 2025 445.14 35929 ALLIANT INSURANCE SERVICES INC. 6/12/2025 Jan-Mar2025 General Fund Special Event Liability Insurance Jan-Mar 2025 87.00 35929 ALLIANT INSURANCE SERVICES INC. 6/12/2025 Jul-Sep2024 General Fund Special Event Liability Insurance Jul-Sep 2024 960.00 35929 ALLIANT INSURANCE SERVICES INC. 6/12/2025 Jul-Sep2025 General Fund Special Event Liability Insurance Jul-Sep 2025 272.08 35929 Total 1,764.22
35930 ALTA PLANNING & DESIGN INC. 6/12/2025 0002025.011-3 GF Projects Bicycle & Pedestrian Mater Plan Update May 2025 27,645.86 35930 Total 27,645.86
35931 BETTERHELP INC 6/12/2025 3194497 General Fund Police (1) Wellness & BetterHelp Session PD Dec 2024 85.00 35931 BETTERHELP INC 6/12/2025 3211453 General Fund Police (3) Wellness & BetterHelp Session PD Jan 2025 255.00 35931 BETTERHELP INC 6/12/2025 3239342 General Fund Police (4) Wellness &BetterHelp Session PD Feb 2025 340.00 35931 BETTERHELP INC 6/12/2025 3247374 General Fund Police (1) Wellness & BetterHelp Session PD Mar 2025 85.00 35931 BETTERHELP INC 6/12/2025 3263440 General Fund Police (4) Wellness & BetterHelp Session PD Apr 2025 340.00 35931 Total 1,105.00
35932 BLUETRITON BRANDS INC 6/12/2025 15D8720145752 General Fund Administration Drinking Water Svc Admin May 2025 235.82 35932 Total 235.82
35933 BOARDWALK CARS INC 6/12/2025 26031590/2 General Fund Police Remove/Replaced AC Hose & Charge Refrigeration, Installed Engine Battery 2021 Tahoe PD 1,778.67

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35933 BOARDWALK CARS INC 6/12/2025 26031989/3 General Fund Police Install New AC Line Small Leak At Heat Exchanger & Replaced 12v Battery 2021 Tahoe PD Mar 2025 3,872.86
35933 Total 5,651.53
35934 BOUND TREE MEDICAL 6/12/2025 85766633 General Fund Police (14) Heartstart Smart Pads, (7) Gloves PD May 2025 989.78 35934 Total 989.78
35935 BRYCE HR CONSULTING INC. 6/12/2025 1169 General Fund Planning (2) Arborist Data Confirmation Admin Jun 2025 400.00 35935 Total 400.00
35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Park Program 150 Watkins (Fire Protection) 4/1/25 -4/30/25 46.83 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 3/25/25 -4/23/25 166.17 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Park Program 150 Watkins 4/24/25 -5/21/25 894.47 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Administration 80 Fair Oaks (2 Meter) Admin 4/3/25 -4/30/25 33.44 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Building 80 Fair Oaks (2 Meter) Bldg 4/3/25 -4/30/25 33.44 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Police 80 Fair Oaks (2 Meter) PD 4/3/25 -4/30/25 401.29 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Planning 80 Fair Oaks (2 Meter) Plng 4/3/25 -4/30/25 33.44 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 4/3/25 -4/30/25 33.44 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Administration 80 Fair Oaks Admin 4/3/25 -4/30/25 38.86 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Building 80 Fair Oaks Bldg 4/3/25 -4/30/25 38.86 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Police 80 Fair Oaks PD 4/3/25 -4/30/25 466.37 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund Planning 80 Fair Oaks Plng 4/3/25 -4/30/25 38.86 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Engineering 80 Fair Oaks PW 4/3/25 -4/30/25 38.86 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Street Maint. Alameda/Atherton 4/3/25 -4/30/25 373.95 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Street Maint. El Camino Real M#62327517 4/3/25 -4/30/25 373.95 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 General Fund DPW-Street Maint. El Camino Real M#62514200 4/24/25 -5/21/25 547.46 35936 CAL WATER SERVICE 6/12/2025 4726166666/May2025 Library Fund Library (Irrigation) 4/3/25 -4/30/25 3,239.64 35936 Total 6,799.33
35937 CALIFORNIA STATE DISBURSEMENT UNIT 6/12/2025 501-06-2025 General Fund PR Batch 00501.06.2025 Garnishment 177.69 35937 Total 177.69
35938 CAPITAL PROGRAM MANAGEMENT INC 6/12/2025 23-13-16 GF Projects Upper Atherton Channel Assessment & Relining Project May 2025 3,035.00 35938 Total 3,035.00
35939 CINTAS CORPORATION 6/12/2025 4230276474 General Fund Police (1) Active Scraper, (5) Traffic Mat PD May 2025 100.60 35939 CINTAS CORPORATION 6/12/2025 4231770323 General Fund Police (1) Active Scraper, (5) Traffic Mat PD May 2025 100.60 35939 Total 201.20
35940 CINTAS CORPORATION NO. 2 6/12/2025 17306959 General Fund Police First Aid Supplies PD Jun 2025 203.77 35940 Total 203.77
35941 CITY OF REDWOOD CITY 6/12/2025 755023 General Fund Police Firearm Range Usage Trng Fees PD FY 24-25 16,060.00 35941 Total 16,060.00
35942 CMS SOLUTIONS 6/12/2025 1801841 General Fund Interdepartmental Annual Mitel Maint & Support Renewal 6/8/25 -6/30/2025 288.50 35942 CMS SOLUTIONS 6/12/2025 1801841 General Fund Annual Mitel Maint & Support Renewal 7/1/25 -6/7/2026 3,173.50 35942 Total 3,462.00
35943 EMBARCADERO MEDIA 6/12/2025 83622 General Fund Planning Legal Ad Notice of Public Hearing Plng 5/28/25 1,120.00 35943 Total 1,120.00
35944 GARCIA-DAWSON ALEXIS 6/12/2025 Jun-25 General Fund Police (1) Monitor A. Garcia-Dawson PD Jun 2025 389.55 35944 Total 389.55
35945 HALL SHERMAN 6/12/2025 Jun-25 General Fund Replaced Stale Chk#21987 Emp Reimbursement 25.96 35945 Total 25.96
35946 HUMBLE HUSTLER MASTERS INC 6/12/2025 000559 General Fund Police (45) Healthy Meal Program PD w/o 6/2/25 540.00 35946 Total 540.00
35947 INFINITY TECHNOLOGIES 6/12/2025 3601 General Fund DPW-Engineering General GIS Support PW Eng Mar 2025 2,035.00 35947 INFINITY TECHNOLOGIES 6/12/2025 3647 General Fund Interdepartmental (40) Duo Software Subscription Apr 2025 200.00 35947 INFINITY TECHNOLOGIES 6/12/2025 3647 General Fund Interdepartmental Contract IT Support Svcs Mar 2025 13,813.75 35947 INFINITY TECHNOLOGIES 6/12/2025 3647 General Fund Interdepartmental IT Support Svc Camera System Maint HP Park Mar 2025 260.00 35947 INFINITY TECHNOLOGIES 6/12/2025 3929 General Fund Interdepartmental (40) Duo Software Subscription May 2025 200.00 35947 INFINITY TECHNOLOGIES 6/12/2025 3929 General Fund Interdepartmental Contract IT Support Svcs May 2025 14,332.52

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35947 INFINITY TECHNOLOGIES 6/12/2025 3929 General Fund Interdepartmental IT Support Svc Camera System Maint HP Park May 2025 260.00 35947 Total 31,101.27
35948 KBM OFFICE EQUIPMENT INC. 6/12/2025 133776 General Fund Planning Office Layout Changes (1) Panel Frame, (2) Fabric Tile Plng May 2025 426.90 35948 Total 426.90
35949 KREFELD'S AWARDS INC 6/12/2025 36055 General Fund Police (1) Plate Engraved Emp of The 1st Qtr Sgt D. Metzger PD Jun 2025 43.75 35949 Total 43.75
35950 McMILLAN ELECTRIC 6/12/2025 126609 Library Fund (1) Emerg Power Reconfiguration Jun 2025 24,969.00 35950 Total 24,969.00
35951 MENLO ATHERTON HIGH SCHOOL 6/12/2025 8 General Fund Refund Park Dep Inv#008GM, 5/30/25 615.00 35951 Total 615.00
35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Pass Thru Bear Gulch Projects Dep Plng Jul 2024 -May 2025 116.25 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Pass Thru Bear Gulch Projects Dep Plng Jul 2024 -May 2025 2,635.00 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Planning Bear Gulch Projects Dep Plng Jul 2024 -May 2025 (116.25) 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Planning Bear Gulch Projects Dep Plng Jul 2024 -May 2025 (2,635.00) 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Planning Contract Planning Svcs Plng May 2025 73,680.00 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Planning Menlo School Dep Plng Jul 2024 -May 2025 (27,885.00) 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Pass Thru Menlo School Dep Plng Jul 2024 -May 2025 27,885.00 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Pass Thru Sacred Heart Dep Plng Jul 2024 -May 2025 350.00 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005120 General Fund Planning Sacred Heart Dep Plng Jul 2024 -May 2025 (350.00) 35952 METROPOLITAN PLANNING GROUP 6/12/2025 2005125 GF Projects Pedestrian Bicycle Master Plan Update May 2025 3,762.50 35952 Total 77,442.50
35953 MUNISERVICES LLC 6/12/2025 INV06-021064 General Fund Finance Bus License Admin Svc Fin May 2025 625.00 35953 Total 625.00
35954 OFFICE DEPOT 6/12/2025 424509302001 General Fund Administration (2) ct Paper Admin May 2025 109.35 35954 Total 109.35
35955 OTIS ELEVATOR COMPANY 6/12/2025 SJ24023001 General Fund DPW-Building Maint. Elevator Repair Svc Town Hall May 2025 1,865.63 35955 Total 1,865.63
35956 PET FOOD EXPRESS 6/12/2025 24-2505PD General Fund Police (1) Dog Foods, (2) Treat, (1) Poobag, (1) Wipes Therapy Dog Emmy J. Fong PD 92.82
35956 PET FOOD EXPRESS 6/12/2025 33-2505BEL General Fund Police (1) Dog Foods, (3) Treat K9 Jessie D. Romero PD Jun 2025 55.17 35956 PET FOOD EXPRESS 6/12/2025 74-052525 General Fund Police (1) Treat, (1) Poobag K9 Maverick I. Davidovich PD May 2025 24.70 35956 PET FOOD EXPRESS 6/12/2025 74-2505RC General Fund Police (2) Treat Therapy Dog Emmy J. Fong PD May 2025 17.28 35956 PET FOOD EXPRESS 6/12/2025 85-2505RC General Fund Police (1) Doggie Bowl, (1) Treat K9 Maverick I. Davidovich PD May 2025 45.30 35956 Total 235.27
35957 PLAN JPA 6/12/2025 PLAN-0298 General Liability Fund GL Claim# 4A230521TQH May 2025 1,827.50 35957 Total 1,827.50
35958 POINT EMBLEMS LLC 6/12/2025 18106 General Fund Police Flex Badges (30) Officer, (10) Sergeant, (2) Commander, (2) Chief, (4) Reserve PD May 2025 991.63
35958 Total 991.63
35959 RSH VENTURES LLC 6/12/2025 BP25-00105 General Fund Refund Recycling Dep BP25-00105, 97 Queens 19,262.55 35959 Total 19,262.55
35960 SAN MATEO CNTY CONTROLLERS OFFICE 6/12/2025 May-25 General Fund Allocation of Parking Penalties PD May 2025 87.50 35960 Total 87.50
35961 SAN MATEO CNTY FORENSIC LAB 6/12/2025 PS-INV104765 General Fund Police Forensic Lab Svc (2) hrs Phlebotomy, (3) hrs Narcotic PD Feb 2025 820.00 35961 SAN MATEO CNTY FORENSIC LAB 6/12/2025 PS-INV104829 General Fund Police Forensic Lab Svc (2) hrs Phlebotomy, (1) hr Contracted Toxicology PD Feb 2025 596.20
35961 Total 1,416.20
35962 SAN MATEO RESOURCE CONSERVATION DISTRICT 6/12/2025 A11-CB-GEN General Fund Administration Compost for SB 1383 Compliance Admin Mar 2025 214.29 35962 Total 214.29
35963 SMITH MICHAEL 6/12/2025 11 General Fund Refund Park Dep Inv#011GM, 5/10/25 1,230.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35963 Total 1,230.00
35964 STANEK YOUNG 6/12/2025 15 General Fund Refund Park Dep Inv#015GM, 5/17/25 615.00 35964 Total 615.00
35965 SUTTER EAP 6/12/2025 20250531 General Fund Interdepartmental Employee Assistance Program May 2025 640.00 35965 Total 640.00
35966 TOSHIBA FINANCIAL SERVICES 6/12/2025 39373684 General Fund Planning (1/3) Lease Toshiba e-Studio5525AC Copier Plng Jun 2025 408.17 35966 TOSHIBA FINANCIAL SERVICES 6/12/2025 39373684 General Fund Building (1/3) Lease Toshiba e-Studio5525AC Copier Bldg Jun 2025 408.18 35966 TOSHIBA FINANCIAL SERVICES 6/12/2025 39373684 General Fund DPW-Engineering (1/3) Lease Toshiba e-Studio5525AC Copier PW Eng Jun 2025 408.18 35966 Total 1,224.53
35967 WARREN SUSAN 6/12/2025 Jun-25 General Fund Police (2) Coffee Traveler for ADAPT Meeting PD Jun 2025 46.07 35967 Total 46.07
35968 YMCA OF SILICON VALLEY 6/12/2025 12 General Fund Refund Park Dep Inv#012GM, 5/10/25 1,230.00 35968 Total 1,230.00
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 0071/5-22-25AGD General Fund Police (1) Earset Dispatch PD May 2025 81.47 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 0071/5-22-25AGD General Fund Police (1) pk Paper Plates, (1) pk Coffee Cups, (2) pk Battery, (1) pk Mechanical Pencil PD 137.92
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 0071/5-22-25AGD General Fund Police (2) Swat Gear D. Romero & K. Patel PD May 2025 108.73 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 0071/5-22-25AGD General Fund Police (3) pk Paper Cups, (2) Hepa Filter for Comp Vacuum PD May 2025 89.09 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) Color Ribbon Kit for ID Maker Printer Admin May 2025 108.88 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental (1) Document/Receipt Deskstop Scanner May 2025 1,635.16 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund City Council (1) Logo Setup Fee Council Apr 2025 31.72 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) Mouse Wrist Cushion Admin May 2025 19.58 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) pk Instant Oatmeal, (3) pk Sandwich Crackers, (1) ct Pop Tarts Admin Apr 2025 60.96
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) Wireless Keyboard Admin May 2025 89.16 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (3) pk Diet Coke Admin May 2025 21.27 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental (10) Vista Subscription Social Media Tool May 2025 30.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund City Council (2) dz Sparkling Water, (1) dz Coke, (2) pk Seltzer Council Apr 2025 77.57 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (2) pk Facial Tissue Admin May 2025 29.06 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (2) Signage for Earth Day Admin 4/27/25 144.38 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (2) Signage for Earth Day Admin 4/27/25 108.28 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (3) bx Plastic Forks Admin Apr 2025 86.16 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) pk Frito Lay ,(2) dz Sparkling Juice, (1) pk Cheez-It Cracker, (2) pk Sprite, (3) pk Coke Mini Admin May 2025 144.31
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (5) pk Coke, (2) pk Sprite, (2) Diet Coke Admin Apr 2025 63.25 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration Variety Snacks & Drinks Admin May 2025 117.94 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration (1) 34" Privacy Screen Deskstop Monitor Admin May 2025 100.61 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental Adobe Subscription Apr 2025 599.75 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental Business Dropbox 5/26/25 -6/26/25 90.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental Canva Subscription Social Media Tool May 2025 107.50 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration Coffee/Pastries for Team Meeting Admin May 2025 14.51 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund City Council Dinner for Council Meeting May 2025 237.02 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund City Council Dinner for Council Meeting May 2025 48.59 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration Flowers Get Well Soon C. Sonia Medoza Admin May 2025 125.36 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration Flowers Get Well Soon C. Sonia Mendoza Admin May 2025 137.40 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Administration Staffs Lunch Earth Day Admin 4/27/25 37.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund Interdepartmental TinyURL Subscription 5/1/25 -6/30/25 19.98 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 1649/5-22-25AS General Fund TinyURL Subscription 7/1/25 -5/31/26 99.90 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR GF Projects (1) MTH Premier SP "Torpedo" GP-9 Train History Museum Model May 2025 632.67 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR GF Projects (1) Rail Hybrid Brass Train History Museum Model May 2025 626.91 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration (2) dz Krispy Kreme Donuts for Staffs Admin Apr 2025 34.98

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration ChatGPT Plus Subscription CM G. Rodericks Apr 2025 20.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration Constant Contact Subscription CM G. Rodericks Apr 2025 28.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration Constant Contact Subscription CM G. Rodericks May 2025 28.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration Microsoft 365 Subscription CM G. Rodericks May 2025 99.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 2431/5-22-25GR General Fund Administration The Wall Street Journal CM G. Rodericks May 2025 38.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1) Coffee Traveler for ADAPT Meeting PD May 2025 22.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1) pk Thermal Laminating Pouches PD Apr 2025 34.95 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1) Planner w/Monthly Direction, (1) Magic Tape PD Apr 2025 33.01 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1) Replacement Paddle Holster Chief McCulley PD Apr 2025 32.04 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1000) 4/4 Cards Therapy Dog Emmy J. Fong PD Apr 2025 292.34 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (1000) Warning Citations Form PD Apr 2025 442.22 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (14) Lego Toys for NNO 8/5/25 107.03 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (2) Kids Helper Vest for NNO 8/5/25 52.48 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (2) pk Toddler Police Hat for NNO 8/5/25 63.40 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (20) Police Cruiser Toys w/Light & Sound for NNO 8/5/25 109.20 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (250) Bandage Dispenser for Earth Day ADAPT 4/27/25 336.53 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (250) Bandage Dispenser for Earth Day PD 4/27/25 336.53 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (3) Lego City Police Car for NNO 8/5/25 22.95 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (3) pk Toddler Police Costumes for NNO 8/5/25 78.72 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (4) Office Chairs PD May 2025 659.21 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police (5) Ammo Storage Bins, (1) pk Notebooks PD May 2025 92.71 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund (5) pk Toddler Police Hat for NNO 8/5/25 174.90 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police FastTrak Dumbarton Bridge Toll Lic Plate#1697624 PD 3/26/25 8.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Healthy Snacks PD May 2025 41.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Lodging Hearts4Hero Therapy Dog Emmy J. Fong PD May 2025 175.10 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Mailchimp Subscription ADAPT PD Apr 2025 51.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Motor Photo for Print PD May 2025 10.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Mustang Car Show DARE Veh PD Apr 2025 80.12 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Public Safety Peer Support Membership G. Dutta PD May 2025 50.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Public Safety Peer Support Membership K. Shum PD May 2025 50.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Qrfy.Com Sant Cugat De PD Apr 2025 239.88 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Refreshments for ADAPT Meeting PD May 2025 26.67 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Reg Fee Search, Seizure & Search Warrants Trng K. Shum PD 6/16/25 - 6/17/25 425.00
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Reg Fee Wellness on The Front Line Conf G. Dutta PD 10/28/25 -10/31/25 470.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 3850/5-22-25PD General Fund Police Reg Fee Wellness on The Front Line Conf K. Shum PD 10/28/25 -10/31/25 470.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering (1) Cell Phone Stand H. Luo PW May 2025 9.83 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund Building (1/3) pk Peet's & (1/3) Donut Shop K-Cup Coffee Bldg May 2025 33.66 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund Planning (1/3) pk Peet's & (1/3) Donut Shop K-Cup Coffee Plng May 2025 33.65 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering (1/3) pk Peet's & (1/3) Donut Shop K-Cup Coffee PW Eng May 2025 33.66 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund Building (2/3) pk Donut Shop K-Cup Coffee, (1/3) Dish Soap Bldg Apr 2025 33.25 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund Planning (2/3) pk Donut Shop K-Cup Coffee, (1/3) Dish Soap Plng Apr 2025 33.25 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering (2/3) pk Donut Shop K-Cup Coffee, (1/3) Dish Soap PW Eng Apr 2025 33.26 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering Bay Area Mobile Notary Svc PW Apr 2025 230.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering Reg Fee TRAQ Full Course S. Bentz PW 8/27/25 -8/29/25 675.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4525/5-22-25HL General Fund DPW-Engineering Team Farewell Lunch for T. Au PW Eng 5/16/25 340.57 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) Anti Fatigue Floor Mat Dispatch PD May 2025 48.11 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) Coffee Traveler AH Perishable Skills Trng PD 4/24/25 22.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund (1) DJ Sir Edgar for NNO 8/5/25 872.88 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) pk Night Trailblazer for Drone Program PD May 2025 64.14

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund DPW-Park Maint. (1) Smoke Detector Batteries Gilmore House HP Park Apr 2025 12.80 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) SWAT Gear Boots K. Patel PD May 2025 206.88 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) SWAT Gear Holster K. Patel PD May 2025 321.29 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (1) SWAT Gear Utl Bag K. Patel PD May 2025 222.03 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (2) Coffee Traveler AH Perishable Skills Trng PD 4/22/25 44.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (2) dz Bagels AH Perishable Skills Trng PD 4/22/25 45.64 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (2) dz Bagels AH Perishable Skills Trng PD 4/24/25 45.64 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (21) Healthy Snacks PD May 2025 254.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund (3) Lego City Police Car Toy for NNO 8/5/25 22.95 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (4) Office Chairs PD May 2025 659.21 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (5) Remotes for Drone Program PD May 2025 225.84 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police (70) Virtuo Capsules Coffee PD May 2025 95.50 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Desserts AH Perishable Skills Trng PD 4/22/25 73.56 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Desserts AH Perishable Skills Trng PD 4/24/25 73.56 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Drinks AH Perishable Skills Trng PD 4/22 & 4/24/25 40.59 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Lunch AH Perishable Skills Trng PD 4/22/25 518.01 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Lunch AH Perishable Skills Trng PD 4/24/25 518.01 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 4635/5-22-25DL General Fund Police Utensils AH Perishable Skills Trng PD 4/22 & 4/24/25 7.65 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Park Program (1) Bucket, (1) pk Towels, (1) pk Smoke Battery, (1) Spray Glass Foam , (1) Defiant Deadbolt HP Park May 2025 75.32
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Building Maint. (1) Replacement Lamp J. Tapiru May 2025 139.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Park Program (1) Turbo Jet, (1) pk AA Battery, (1) Nozzle Scrub Pads, (1) Spray Fresh, (1) Bucket HP Park May 2025 61.22
35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Building Maint. (2) Floor Flanges PW May 2025 17.80 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Street Maint. (6) Flexible Guide Posts PW May 2025 414.26 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 6235/5-22-25WB General Fund DPW-Street Maint. MSA Workshop W. Burse PW May 2025 25.00 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 7603/5-22-25EM General Fund Police Apple Monthly Storage Fee E. Madrigal PD Apr 2025 0.99 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 7603/5-22-25EM General Fund Police Lunch with CHP PD May 2025 163.86 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 7629/5-22-25CSM General Fund Administration (400) Town of Atherton Stickers for Earth Day 4/27/25 464.19 35969 IMPAC. GOVERNMENT SERVICES 6/6/2025 7629/5-22-25CSM General Fund Interdepartmental Zoom Subscription May 2025 378.90 35969 Total 18,892.97
35970 A-A LOCK & ALARM INC 6/19/2025 18283 General Fund DPW-Building Maint. Replaced Cabinet Locks Train Museum Station PW Jun 2025 335.87 35970 Total 335.87
35971 BAY CITY EVENTS INC. 6/19/2025 5429 General Fund Administration Summer Event Movie Night Package Admin 6/27/25 2,200.00 35971 BAY CITY EVENTS INC. 6/19/2025 5429 General Fund Administration Summer Event Movie Night Package Discount Admin 6/27/25 (350.00) 35971 BAY CITY EVENTS INC. 6/19/2025 5429 General Fund Summer Event Movie Night Package Admin 7/25/25 2,200.00 35971 BAY CITY EVENTS INC. 6/19/2025 5429 General Fund Summer Event Movie Night Package Discount Admin 7/25/25 (350.00) 35971 Total 3,700.00
35972 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/19/2025 9362562 General Fund DPW-Street Maint.

Replace Damaged Irrigation Panel & Add Bubbler System to Median PW Jun 2025 57,207.81
35972 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/19/2025 9363878 General Fund DPW-Street Maint.

Provide & Installed 15 gal Trees w/ Stakes, Signage Setup & Take Down PW May 2025 14,117.45
35972 Total 71,325.26
35973 CINTAS CORPORATION 6/19/2025 5273766701 General Fund Administration First Aid Cabinet Refilled Admin Jun 2025 82.56 35973 CINTAS CORPORATION 6/19/2025 5273766701 General Fund DPW-Street Maint. First Aid Cabinet Refilled Corp Yard PW Jun 2025 165.91 35973 CINTAS CORPORATION 6/19/2025 5273766701 General Fund DPW-Engineering First Aid Cabinet Refilled PW Jun 2025 112.43 35973 Total 360.90
35974 CITY OF REDWOOD CITY 6/19/2025 759027 General Fund DPW-Street Maint. Fuel Charges PW May 2025 226.19 35974 Total 226.19
35975 CORODATA SHREDDING INC. 6/19/2025 DN1528605 General Fund Administration Shredding Svcs Admin May 2025 53.56 35975 Total 53.56
35976 DAVEY JOHN 6/19/2025 81 General Fund Administration Leaf Blower Rebate J. Davey Admin Jun 2025 250.00 35976 Total 250.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35977 GOLDEN GATE OFFICE SOLUTIONS 6/19/2025 223366 General Fund Building (1/3) Shipping Fee Waste Toner Bldg Jun 2025 5.35 35977 GOLDEN GATE OFFICE SOLUTIONS 6/19/2025 223366 General Fund DPW-Engineering (1/3) Shipping Fee Waste Toner PW Eng Jun 2025 5.35 35977 GOLDEN GATE OFFICE SOLUTIONS 6/19/2025 223366 General Fund Planning (1/3) Shipping Fee Waste Toner Plng Jun 2025 5.35 35977 GOLDEN GATE OFFICE SOLUTIONS 6/19/2025 223747 General Fund Administration Shipping Fee Waste Toner Admin Jun 2025 14.42 35977 Total 30.47
35978 INVISIO COMMUNICATIONS INC. 6/19/2025 SI-US013816 General Fund Police (1) Communication Unit for SWAT/SRT K. Patel PD Jun 2025 1,672.00 35978 Total 1,672.00
35979 KREFELD'S AWARDS INC 6/19/2025 36101 General Fund Administration (9) Name Badge Engraved w/Magnet, (3) Name Plates Engraved B.Talavera, A. Garcia-Dawson, & S. Levison Admin Jun 2025 322.66
35979 Total 322.66
35980 LN CURTIS & SONS 6/19/2025 INV955589 General Fund Police (1) Side Arm Magazine Pouch, (1) Radio Pouch, (1) Spray Taco, (2) Ear Piece PD Jun 2025 353.89
35980 Total 353.89
35981 MCCULLEY STEVE 6/19/2025 Jun-25 General Fund Police Meal Meeting w/Menlo Fire Chief S. McCulley PD Jun 2025 105.63 35981 MCCULLEY STEVE 6/19/2025 6/12/2025 General Fund Police (4) dz Donut Coffee w/The COPS PD 6/6/25 137.86 35981 Total 243.49
35982 METZGER DAVID 6/19/2025 Jun-25 General Fund Police Tow Svc Motorcycle from Dublin D. Metzger PD Jun 2025 337.50 35982 Total 337.50
35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 422559280001 General Fund Building (1/3) ca Paper Bldg May 2025 25.59 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 422559280001 General Fund DPW-Engineering (1/3) ca Paper PW Eng May 2025 25.59 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 422559280001 General Fund Planning (1/3) ca Paper Plng May 2025 25.59 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 423555576001 General Fund Building (2/3) ca Paper Bldg May 2025 36.45 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 423555576001 General Fund DPW-Engineering (2/3) ca Paper PW Eng May 2025 36.45 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 423555576001 General Fund Planning (2/3) ca Paper Plng May 2025 36.45 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 424835360001 General Fund Administration (1) ct File, (3)bx Folder, (1) pk Label, (4) Binder, (2) bx Hanging Folder Admin May 2025 222.33
35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 425651270001 General Fund Building (15) Carton 20x20 Bldg Jun 2025 113.27 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426537920001 General Fund Administration (5) bx Folder Admin Jun 2025 365.71 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426552042001 General Fund Building (1/3) ct Wipes Bldg Jun 2025 16.37 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426552042001 General Fund DPW-Engineering (1/3) ct Wipes PW Eng Jun 2025 16.37 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426552042001 General Fund Planning (1/3) ct Wipes Plng Jun 2025 16.36 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426912423001 General Fund Administration (2) rm Paper, (2) dz Pen Admin Jun 2025 39.55 35983 ODP BUSINESS SOLUTIONS LLC 6/19/2025 426931876001 General Fund Administration (1) bx Pop Corner Snack Admin Jun 2025 29.09 35983 Total 1,005.17
35984 PREUSS BARBARA 6/19/2025 82 General Fund Administration Leaf Blower Rebate B. Preuss Admin Jun 2025 250.00 35984 Total 250.00
35985 RADONICH CORP 6/19/2025 S2500043 General Fund Interdepartmental (2) hrs Tech Svc Basic Equipt Adj & Event Support Jun 2025 412.00 35985 Total 412.00
35986 SAN MATEO CNTY INFO SERV DEPT 6/19/2025 1YAT1205 General Fund Police (2) Microwave Mux DS0 PD May 2025 164.51 35986 Total 164.51
35987 SCA OF CA LLC 6/19/2025 25000450 General Fund DPW-Street Maint. Street Sweeping Svcs PW Street May 2025 2,249.10 35987 Total 2,249.10
35988 TELECOMMUNICATIONS ENGINEERING 6/19/2025 49385 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Jun 2025 2,603.50 35988 Total 2,603.50
35989 TRIDENT K9 CONSULTING 6/19/2025 1696 General Fund Police K9 Maint Trng Jessie D. Romero PD 5/7, 5/14, 5/21 & 5/28/25 600.00 35989 TRIDENT K9 CONSULTING 6/19/2025 1696 General Fund Police K9 Maint Trng Maverick I. Davidovick PD 5/7, 5/14, 5/21 & 5/28/25 600.00 35989 Total 1,200.00
35990 VASQUEZ BERNABE 6/19/2025 Jun-25 General Fund DPW-Park Maint. Painting Walls & Ceiling Art Room HP Park Jun 2025 5,200.00 35990 Total 5,200.00
35991 WEX BANK 6/19/2025 105294982 General Fund Police Fuel Charges PD 5/7/25 -6/6/25 9,727.59 35991 Total 9,727.59
35992 WORKCARE INC 6/19/2025 WCI-00436109 General Fund Police Wellness Program PD May 2025 13,724.70 35992 Total 13,724.70

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 35993 ADO PROFESSIONAL SOLUTIONS INC. 6/26/2025 13540430 General Fund Finance Temp Employee P. Morin Fin 6/9/25 -6/13/25 2,301.88 35993 ADO PROFESSIONAL SOLUTIONS INC. 6/26/2025 13545685 General Fund Finance Temp Employee P. Morin Fin 6/16/2025 508.00 35993 Total 2,809.88
35994 ALLIANT INSURANCE SERVICES INC. 6/26/2025 Sep-25 General Fund Special Event Insurance S. Botein 9/6/2025 272.08 35994 Total 272.08
35995 AT&T CALNET 3 6/26/2025 000023531571 General Fund Police BAN Account #9391061602 PD 4/27/25 -5/26/25 634.26 35995 AT&T CALNET 3 6/26/2025 000023596463 General Fund Police BAN Account #9391062302 PD 5/10/25 -6/9/25 1,162.69 35995 Total 1,796.95
35996 AT&T MOBILITY 6/26/2025 287287388102X06 General Fund Police Data Mobile Comm PD 5/12/25 -6/11/25 2,451.27 35996 Total 2,451.27
35997 BAIRD + DRISKELL COMMUNITY PLANNING 6/26/2025 Jun-25 General Fund Replaced Stale Chk#27262 21 Element Ping 1,950.00 35997 Total 1,950.00
35998 BARRON III ROBERT 6/26/2025 Jun-25 General Fund Finance Farewell Lunch for A. Sanders Bldg Jun 2025 232.85 35998 Total 232.85
35999 BRIGHTVIEW LANDSCAPE SERVICES INC. 6/26/2025 9386518 GF Projects Concrete Install Statue tow Center May 2025 5,259.37 35999 Total 5,259.37
36000 CASTILLO PLUMBING INC. 6/26/2025 008 REV2 GF Projects Atherton Rail Station Rehabilitation Project - 5% Retention Jun 2005 (909.00) 36000 CASTILLO PLUMBING INC. 6/26/2025 008 REV2 GF Projects Atherton Rail Station Rehabilitation Project Jun 2025 18,180.00 36000 Total 17,271.00
36001 CINTAS CORPORATION NO. 2 6/26/2025 5273766702 General Fund Police First Aid Supplies PD Jun 2025 203.77 36001 Total 203.77
36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Installed New Serpentine Belt, Rear Upper/Lower Transmission Mount 2017 Ford Explorer PD 5/13/25 1,065.87
36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed PM A Svc 2017 Ford Explorer PD 4/18/25 335.48 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed PM A Svc 2017 ford Explorer PD 5/6/25 335.52 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed PM C Svc 2018 Ford Explorer PD 4/23/25 637.38 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed PM Express Svc 2022 Camry Hybrid PD 5/8/25 149.26 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed PM Express Svc 2022 Camry PD 5/1/25 149.46 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Performed Tire Rotation 2022 Camry Hybrid PD 5/2/25 58.95 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Replaced front Brake Pads & Rotors 2018 Ford Explorer PD 4/23/25 1,030.49 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Replaced Front Tire 2022 Camry Hybrid PD 5/6/25 656.16 36002 CITY OF REDWOOD CITY 6/26/2025 759028 General Fund Police Replaced Rear Pads & Rotors 2017 Ford Explorer PD 4/18/25 530.94 36002 Total 4,949.51
36003 COOK MICHAEL G. 6/26/2025 Artherton 25-02 General Fund Police (2.25) hrs Dispatch Position 3 -Logging Recorder Interconnect & Test PD May 2025 281.25
36003 Total 281.25
36004 COPWARE INC. 6/26/2025 87147 General Fund
(25) Site License for CA Peace Officers Legal Sourcebook Jul 2025- Jun 2026 705.00
36004 Total 705.00
36005 CPCA 6/26/2025 11588 General Fund CPCA Dept Dues PD 7/1/25 -6/30/26 508.00 36005 Total 508.00
36006 CPOA 6/26/2025 427360 General Fund CPOA Membership Renewal PD 7/1/25 -6/30/26 895.00 36006 Total 895.00
36007 DE LAGE LANDEN FINANCIAL SERVICES INC. 6/26/2025 590486284 General Fund Police Lease Sharp MX-4071 Copier PD Jun 2025 246.87 36007 DE LAGE LANDEN FINANCIAL SERVICES INC. 6/26/2025 590503964 General Fund Police Lease Sharp BP-70M36 Copier PD Jun 2025 238.67 36007 Total 485.54
36008 DISTINCT BUILDERS INC 6/26/2025 APW24-00370 General Fund Refund Road Bond Dep APW24-00370, 2 Linden 2,500.00 36008 Total 2,500.00
36009 DUCKY'S CAR WASH LLC 6/26/2025 31498520692 General Fund Police Car Wash Svcs PD May 2025 310.23 36009 DUCKY'S CAR WASH LLC 6/26/2025 42933261593 General Fund DPW-Street Maint. Car Wash Svcs PW Apr 2025 94.98 36009 Total 405.21

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36010 FASTSIGNS OF REDWOOD CITY 6/26/2025 395-61011 General Fund Police (1) Alarm Sign PD Jun 2025 49.45 36010 Total 49.45
36011 HIP ENTERTAINMENT LLC 6/26/2025 7.17.25 Take 2 General Fund Band Performer "Take 2" for the Summer Concert on 7/17/25 3,600.00 36011 Total 3,600.00
36012 INTERSTATE TRAFFIC CONTROL PRODUCTS 6/26/2025 270276 General Fund DPW-Street Maint. (5) Paint Red Curb, (12) Stripping Paint, (2) Impact Rec Yld/Portable Base PW Jun 2025 783.02
36012 Total 783.02
36013 KIMLEY-HORN & ASSOC INC 6/26/2025 32076732 GF Projects Alameda De Las Pulgas Corridor Traffic & Safety Improvement May 2025 21,333.17 36013 Total 21,333.17
36014 KREFELD'S AWARDS INC 6/26/2025 36133 General Fund City Council (4) Name Plates Engraved S. Brickley, S. Jain, S. Michael & S. Seabolt Jun 2025 169.53
36014 KREFELD'S AWARDS INC 6/26/2025 36134 General Fund Administration (2) Plaque Engraving for Fin Commitee A. Walker & D. Patel Admin Jun 2025 678.40 36014 Total 847.93
36015 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/26/2025 30913347 General Fund City Attorney Town Attorney Svcs May 2025 17,017.10 36015 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/26/2025 30913356 General Fund City Attorney Town Attorney Civic Center May 2025 3,685.50 36015 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 6/26/2025 30913357 General Fund City Attorney Town Attorney Monsanto May 2025 346.50 36015 Total 21,049.10
36016 LC ACTION POLICE SUPPLY LTD 6/26/2025 477108 General Fund Police (15) Glock Magazine Gens5 PD Jun 2025 423.11 36016 Total 423.11
36017 LEUGERS JERRY 6/26/2025 Jun-25 General Fund Police (1) Honda Portable Generator ADAPT PD Jun 2025 1,195.71 36017 Total 1,195.71
36018 LEUNG LEO QIN 6/26/2025 2025623001 General Fund (2) hrs Photography Svcs at the Summer Concert 8/21/25 240.00 36018 LEUNG LEO QIN 6/26/2025 2025623001 General Fund (2) hrs Photography Svcs at the Summer Concert 7/17/25 240.00 36018 LEUNG LEO QIN 6/26/2025 2025623001 General Fund Administration (2) hrs Photography Svcs at the Summer Concert 6/19/25 240.00 36018 Total 720.00
36019 MASSAGLI JOHNATHAN 6/26/2025 Jun-25 General Fund Police (1) State Recertificate for Fire & EMS PD Jun 2025 393.08 36019 Total 393.08
36020 MCE CORPORATION 6/26/2025 2505032 General Fund DPW-Building Maint. Contract Maint Svcs Facilities May 2025 2,328.46 36020 MCE CORPORATION 6/26/2025 2505032 General Fund DPW-Park Maint. Contract Maint Svcs HP Park May 2025 3,267.90 36020 MCE CORPORATION 6/26/2025 2505032 Library Fund Contract Maint Svcs Library May 2025 628.78 36020 MCE CORPORATION 6/26/2025 2505032 General Fund DPW-Street Maint. Contract Maint Svcs Streets May 2025 33,679.92 36020 MCE CORPORATION 6/26/2025 2505032 GF Projects Fountain Repairs at HP Park PW May 2025 23,547.40 36020 Total 63,452.46
36021 METROPOLITAN PLANNING GROUP 6/26/2025 2004996 GF Projects PM Services Bike & Ped Master Plan Update Apr 2025 3,287.50 36021 Total 3,287.50
36022 MICHAEL HARBOUR 6/26/2025 BP21-00577 General Fund Refund 2nd Utility Dep BP21-00577, 29 De Bell 5,000.00 36022 Total 5,000.00
36023 NORTH CURRENT BUILDERS INC 6/26/2025 Jun-25 General Fund Replaced Stale Chk#24447 Recycling Dep BP17-00699, 33 Stern Ln 1,000.00 36023 Total 1,000.00
36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 426220436001 General Fund Building (1/3) pk Bin, (2/3) pk Scrunge, (1/3) pk Scotch-Brite, (/3) pk Filter Bldg Jun 2025 17.82
36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 426220436001 General Fund DPW-Engineering (1/3) pk Bin, (2/3) pk Scrunge, (1/3) pk Scotch-Brite, (/3) pk Filter PW eng Jun 2025 17.81
36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 426220436001 General Fund Planning (1/3) pk Bin, (2/3) pk Scrunge, (1/3) pk Scotch-Brite, (/3) pk Filter Plng Jun 2025 17.81
36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 426552042002 General Fund Planning (1) dz Marker Plng Jun 2025 7.50 36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 427309825001 General Fund Building (1) USB Cable Bldg Jun 2025 21.54 36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 427309931001 General Fund Planning (1) bx Paper Clip Plng Jun 2025 12.79 36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 427309932001 General Fund Planning (1) pk Facial Tissue Plng Jun 2025 20.77 36024 ODP BUSINESS SOLUTIONS LLC 6/26/2025 427438678001 General Fund Administration (2) pk Pen, (1) ct Paper Admin Jun 2025 73.69 36024 Total 189.73

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36025 PATRICK HAWKINS PRINTING INC. 6/26/2025 20792 General Fund Police (3) bx #10 Window Envelopes PD Oct 2024 325.63 36025 Total 325.63
36026 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 215685 General Fund Police Uniforms -(9) ShirtsTailored, (1) PantsFlex, (1) Sgt Chev Set J. Fong PD May 2025 329.29
36026 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216078 General Fund Police Uniforms -(8) Patch- Add Velcro D. Romero PD Jun 2025 52.74 36026 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216321 General Fund Police Uniforms -(3) Shirts-Tailored, (1) Name Patch, (1) Pants Stryke K. Patel Jun 2025 452.69
36026 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216452 General Fund Police Uniforms -(5) Shirts-Tailored, (1) Embroidered Name, (1) Fleece J.

Yamsuan Jun 2025 448.17
36026 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216474 General Fund Police Uniforms -(1) Hat Flexfit, (1) Hat-Sew Patch J. Yamsuan PD Jun 2025 21.92 36026 Total 1,304.81
36027 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 215664 General Fund Police Uniforms -(1) Pants Taclite Pro, (3) Polo S/S Embroidered Logo & Name Chief S. McCulley PD May 2025 349.40
36027 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 215771 General Fund Police Uniforms -(1) Shirt, (2) Pants Wool, (2) Pants-Taper E. Rivera PD May 2025 494.31 36027 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 215967 General Fund Police Uniforms -(1) Shirts Wool, (3) Shirts Flex, (3) Pants wool, (3) Pants Stryke, (4) Shirt Zipper, (3) Name Patch, (6) Pant Taper D. Romero May 2025 1,443.37 36027 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216477 General Fund Police Uniforms -(2) Name Patch w/Velcro K. Patel PD Jun 2025 32.96 36027 PENINSULA UNIFORMS & EQUIPMENT 6/26/2025 216480 General Fund Police Uniforms -(6) Pants Tailored, (1) Belt Liner D. Metzger PD Jun 2025 985.41 36027 Total 3,305.45
36028 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 6/26/2025 821137 General Fund Police (3) Fingerprint Apps PD May 2025 96.00 36028 Total 96.00
36029 TOSHIBA FINANCIAL SERVICES 6/26/2025 39442384 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin Jun 2025 1,585.39 36029 Total 1,585.39
36030 TURBO DATA SYSTEMS INC 6/26/2025 45862 General Fund Police Electronic Citation Processing PD May 2025 11.00 36030 TURBO DATA SYSTEMS INC 6/26/2025 45863 General Fund Police (10) Lease E-Cite PD May 2025 2,760.94 36030 TURBO DATA SYSTEMS INC 6/26/2025 45996 General Fund Police (1) Turbo Data Ticket Rolls PD Jun 2025 4,757.81 36030 Total 7,529.75
36031 TYSON KENNELS INCORPORATED 6/26/2025 696 General Fund Police (13) Police Dog Boarding 4/29/25 -5/12/25 520.00 36031 Total 520.00
36032 US BANK VOYAGER FLEET SYSTEMS 6/26/2025 8690164772517 General Fund Police Fuel Charges Motorcycle PD Apr 2025 708.42 36032 US BANK VOYAGER FLEET SYSTEMS 6/26/2025 8690164772521 General Fund Police Fuel Charges Motorcycle PD May 2025 708.93 36032 Total 1,417.35
36033 WAGEWORKS INC. 6/26/2025 INV7971137 General Fund Police Healthcare FSA & Dep Care Admin Fee PD Jun 2025 195.20 36033 Total 195.20
36034 WEN SHIHHSIEN TR 6/26/2025 APW25-00021 General Fund Refund Road Bond Dep APW25-00021, 97 Holbrook 2,500.00 36034 WEN SHIHHSIEN TR 6/26/2025 APW25-00022 General Fund Refund Road Bond Dep APW25-00022, 97 Holbrook 2,500.00 36034 Total 5,000.00
36035 WILKINSON CONSTRUCTION INC. 6/26/2025 APW22-00033 General Fund Refund Road Bond Dep APW22-00033, 282 Camino Al Lago 2,500.00 36035 Total 2,500.00
36036 YAMSUAN JOSE 6/26/2025 EDU REIMFY24/25 General Fund Police Edu Reimb Introduction to Criminal, Procedure in The Justice System, Criminal Behavior, Theory & Practices of Law J. Yamsuan PD Jul 2024 -Jun 2025 1,800.00
36036 Total 1,800.00
Grand Total 783,689.12

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Town of Atherton City Council Regular Meeting – June 18, 2025

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REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present

PRESENTATIONS
• Town of Atherton Tree Awards 2025
Town Arborist Bentz presented the awards.

PUBLIC COMMENTS
• Michael Ochoa
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members Council Member Hawkins-Manuelian disclosed communications with ADAPT members.

DEPARTMENTAL WRITTEN REPORT
There were no comments.

REPORT OUT OF CLOSED SESSION – by City Attorney Mona Ebrahimi City Attorney Ebrahimi reported that City Council met in Closed Session, there was no public comment, and direction was given to staff on each item.

CONSENT AGENDA (Items 1 – 8)

1. APPROVAL OF BILLS AND CLAIMS FOR MAY 2025 IN THE AMOUNT OF $2,364,599

2. APPROVAL OF MINUTES FOR MAY 21, AND JUNE 4, 2025

MINUTES
Town of Atherton
City Council
JUNE 18, 2025

REGULAR MEETING

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Town of Atherton City Council Regular Meeting – June 18, 2025

Page 2 of 5 ends

3. ADOPTED A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Adopted Resolution No. 2025-06

4. RECEIVE AND FILE THE EARTH DAY 2025 SUMMARY

5. AWARD OF CONTRACT FOR THE 2025 SPRING PATCHING AND STREET OVERLAY PROJECT, PROJECT NUMBER: 56090

6. APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR INFORMATION

TECHNOLOGY

7. APPROVE A CONTRACT EXTENSION FOR LANDSCAPE MAINTENANCE

SERVICES AT TOWN FACILITIES

8. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF

COMPLETION FOR THE LLOYDEN PARK SIDEWALK RESTORATION
PROJECT, PROJECT NUMBER 56094
MOTION BY: Widmer, Second by DeGolia to approve the Consent Agenda Items 1 – 8.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

PUBLIC HEARING – (Item 9-10)

9. PUBLIC HEARING PURSUANT TO GOVERNMENT CODE SECTION 3502.3 TO

RECEIVE A REPORT ON THE TOWN OF ATHERTON VACANCIES, AND

RECRUITMENT AND RETENTION EFFORTS
Deputy City Manager / City Clerk Suber presented the staff report to the Council on the Town of Atherton vacancies, recruitment and retention efforts as required by Government Code Section 3502.3.

Council held a brief discussion and received and filed the report. There was no action.

10. ADOPT THE ATTACHED RESOLUTIONS ADOPTING THE FY 2025/26

OPERATIONS AND CAPITAL BUDGET, SALARY & BENEFIT RESOLUTION FOR UNREPRESENTED STAFF; 2025/26 SALARY AND CLASSIFICATION SCHEDULE,

GANN LIMIT APPROPRIATIONS, AND TOWN MASTER FEE SCHEDULE Assistant City Manager / Finance Director Barron presented the report and budget to Council for approval.

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Town of Atherton City Council Regular Meeting – June 18, 2025

Page 3 of 5 ends

MOTION BY: Lewis, Second by Holland to adopt
• Resolution No. 25-07 Fiscal Year 2025-2026 Operating and Capital Improvement Program Budget;
• Resolution No. 25-08 Salaries and Benefits for Unrepresented Staff; • Resolution No. 25-09 Fiscal Year 2025-2026 Salary Schedules and Classifications; • Resolution No. 25-10 Establishing the Appropriations Limit for Fiscal Year 2025- 2026 Pursuant to Article XIII B of the California Constitution; and • Resolution No. 25-11 Master Fee Schedule Updates
AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

REGULAR AGENDA (Items 11 - 15)

11. CONSIDERATION OF AND APPOINTMENTS TO VARIOUS TOWN

COMMITTEES AND PLANNING COMMISSION
City Clerk Suber presented the report, open and vacant seats, candidates for consideration, and the process to nominate candidates.

Stehpen Brickley, Suzzane Jain, and Samanthan Michel each applied for the Audit and Finance Committee and addressed the council on their experience and interest in serving.

MOTION BY: DeGolia, Second, Widmer to appoint Stephen Brickley and Suzane Jain to the Audit and Finance Committee for terms expiring June 30, 2029.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

Steve Seabolt and Samantha Michel applied for the Transportation, Bicycle and Pedestrian Safety Committee and addressed the council on their experience and interest in serving.

MOTION BY: DeGolia, Second Widmer to appoint Steve Seabolt to the Transportation, Bicycle, Pedestrian Safety Committee for a term expiring June 30, 2029, and Samantha Michel to a term expiring June 20, 2027.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

MOTION BY: DeGolia, Second, Lewis to appoint Walter Robinson to the Park and Recreation Foundation Seat for a term expiring on June 30, 202

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Town of Atherton City Council Regular Meeting – June 18, 2025

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MOTION BY: DeGolia, Second Widmer to appoint Bob Polito to the Planning Commission for a term expiring June 30, 2029.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

12. DIRECTION REGARDING FORMATION OF A CITY CHARTER
City Manager Rodericks presented the report and the Council discussed issues related to benefits of becoming a charter city, obligations around affordable housing, time and expensive of becoming a charter city, importance of home rule and local control, opportunity for taxation not fundamental to decision to become a charter city, changes to charter and/or imposition of taxes require election, and the need for a narrowly tailored charter.

MOTION BY: Lewis, Second by Holland directing the Standing Committee continue to work with staff to develop a draft initial charter for discussion by Council.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

13. CONSIDERATION OF CITY COUNCIL LIAISON POSITION FOR THE

ATHERTON DISASTER AND PREPAREDNESS TEAM (ADAPT) BOARD
City Manager Rodericks presented the report
Council discussed issues related to the role of ADAPT, the importance of the group, potential solutions to assist with work effort, needs of ADAPT, and their need for Town staff support either directly or via contract services.

Council directed that the appointment of a Council liaison to ADAPT is not necessary at this time. Council further advised staff to arrange continued engagement with the ADAPT leadership to assist the group as needed. Council advised that if funding is needed to support ADAPT that discussion return to Council for consideration of approval.

14. CITY ATTORNEY PERFORMANCE EVALUATION AND APPROVAL OF

AMENDMENT TO CITY ATTORNEY CONTRACT
MOTION BY: Widmer, Second by Holland to adopt an amendment to the Legal Services Agreement between the Town of Atherton and Kronick, Moskovitz, Tiedemann & Girard (“City Attorney Contract”) addressing paralegal/document clerk rates and reimbursable rates.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

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Town of Atherton City Council Regular Meeting – June 18, 2025

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ABSTAIN:

ABSENT:

15. CITY MANAGER PERFORMANCE EVALUATION AND APPROVAL OF

AMENDMENT TO CITY MANAGER EMPLOYMENT CONTRACT
City Attorney Ebrahimi noted that the Council concluded that the City Manager has performed outstandingly and proposed a $15,000 one-time bonus and salary increase of 2.7% consistent with the cost of living increased applied to all Unrepresented Staff.

MOTION BY: DeGolia, Second by Widmer adopt an amendment to the employment agreement between the Town of Atherton and George Rodericks.

AYES: Hawkins, DeGolia, Widmer, Holland, Lewis
NOES:

ABSTAIN:

ABSENT:

COUNCIL REPORTS/COMMENTS – NONE
FUTURE AGENDA ITEMS – NONE

ADJOURN
Mayor Lewis adjourned the meeting at 7:52 pm.
________________________
Anthony Suber, City Clerk

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Town of Atherton City Council Special Meeting – June 23, 2025

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SPECIAL MEETING STUDY SESSION
Mayor Lewis called the meeting to order at 4:00 p.m.

ROLL CALL –
City Council: Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
Planning Commission: Polito, Levison, Leugers, Tonelli (Absent), Chair Lane – Present

PUBLIC COMMENT

STUDY SESSION

1. STUDY SESSION ON PROPOSED INCLUSIONARY HOUSING ORDINANCE AND

IMPLEMENTATION
Town Planner Bendix presented the staff report providing an overview of what an inclusionary housing program is, what is actually required by the State to adopt one, and how the program will work with the Town’s Housing Element. Bendix articulated that the goal is to develop a program with fees at realistic amounts that would alleviate the dependence on ADU production in the event a Townwide application was considered.

Council and Commission discussed what steps are needed to adopt and implement an inclusionary housing program, challenges the Town may face if we opt not to move forward with one, details on programs on RM-20/40 sites, and a timeline for formal adoption.

There was consensus among both the Council and the Commission to move forward with some form of inclusionary ordinance on the RM 20/40 sites at least. There was no consensus to include single-family residences in an ordinance.

This item will return to Council at a future meeting for discussion and action.

MINUTES
Town of Atherton
Joint Study Session City Council & Planning
Commission
JUNE 23, 2025

SPECIAL MEETING

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Town of Atherton City Council Special Meeting – June 23, 2025

Page 2 of 2 ends

Public Comments:
• Jon Riddle
COMMENTS – NONE

ADJOURN
Mayor Lewis adjourned the meeting at 5:37 pm.
________________________
Anthony Suber, City Clerk

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Town of Atherton City Council Special Meeting – April 3, 2025

Page 1 of 2 ends

SPECIAL MEETING
Mayor Lewis called the meeting to order at 4:00 p.m.

ROLL CALL – Hawkins-Manuelian, Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PUBLIC COMMENT – NONE

STUDY SESSION ITEMS

1. CONSIDERATION OF TRANSPORTATION, BICYCLE AND PEDESTRIAN

COMMITTEE RECOMMENDATION FOR A PARKING PERMIT PROGRAM ON MAPLE AVENUE; AND DISCUSSION OF TRAFFIC CIRCULATION AND

PARKING ISSUES/CONCERNS ON MAPLE AVENUE, ASHFIELD ROAD,

WALNUT AVENUE AND WITHIN THE TOWN CENTER
Police Chief McCulley presented the report addressing ongoing neighborhood concerns related to traffic and parking overflow surrounding the Atherton Town Center and Library, particularly on Maple Avenue, Ashfield Road, Walnut Avenue, and adjacent areas. He highlighted the Transportation, Bicycle and Pedestrian Committee's recommendation to implement a residentonly parking permit program on Maple Avenue and seeks Council direction on broader circulation and parking management.

Council discussed the issues presented including mitigation efforts that include speed studies, traffic calming installations, red curb zones, and staggered library program scheduling. They discussed the challenges spillover parking for staff and visitors, operational needs for staff parking, and displacement of congestion without coordinated strategies. Council discussed other opportunities for mitigation such as expanding parking and relocation of the Corporation Yard.

Public Comments:
• Julie Quinlan
• Christine David
• Grace Mirando

MINUTES
Town of Atherton
City Council
JULY 2, 2025

STUDY SESSION

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Town of Atherton City Council Special Meeting – April 3, 2025

Page 2 of 2 ends

• Michele Olsen
• Amy Tori
• Ivan
• Karen Goodman
• Tiago Murino
Council provided direction and support for staff to return with a proposal for a permit parking program plan along select streets with constraints to Monday – Friday business hours.

COUNCIL REPORTS/COMMENTS – NONE

ADJOURN
Mayor Lewis adjourned the meeting at 5:46 pm.
________________________
Anthony Suber, City Clerk

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Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BEN TALAVERA, MANAGEMENT ANALYST
VIA: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 16, 2025
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD

NOTICE OF COMPLETION FOR THE ATHERTON RAIL

STATION REHABILITATION PROJECT, PROJECT NUMBER
56085

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.

BACKGROUND
The Council awarded a construction contract on April 19, 2023, to Castillo Plumbing, Inc., of Burlingame for $302,000 and authorized change orders up to $30,000, for a total amount of $332,000.

This project consisted of rehabilitation the existing wood framed structure for use as a train museum and rail history interpretive center as well as integrating the building with the new Town Center. The main elements of the scope included: site improvements, wood repair/replacement, roof repair, weatherization of the structure, electrical improvements, interior and exterior improvements, and installation of fixtures and furnishings. The building is now enclosed with new doors added. Site work included restriping accessible parking, providing an accessible path from town center and from parking into building with limited landscape improvements.

On September 6, 2023, the City Council approved additional change order authority in the amount of $30,000. This increased the total contract authorization to $362,000.

Work under the contract has been completed.

ANALYSIS

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ATHERTON RAIL STATION REHABILITIATION PROJECT
JULY 16, 2025

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1 1
5 1
The original contract price was $302,000. There were seven (7) change orders associated with the project totaling $49,712, brining the project construction total to $351,712. The contract change orders are summarized as follows:
• Relocation of the clock in front of station building
• Modification of interior roof access panel and associated framing • Additional concrete demolition and replacement
• Column, rafter, and substrate repairs
• Rehabilitation of the clay tile roof, including installation of decking and weatherproofing underlayment
• Additional roof sheathing and sheathing repairs
• Installation of battery backup for door operator

1. Original Contract $302,000

2. Relocation of clock $4,618

3. Roof access panel modifications $2,296

4. Additional concrete replacement $6,420

5. Column and rafter repairs $6,065

6. Clay tile roof rehabilitation $23,810

7. Additional roof sheathing repairs $2,443

8. Battery backup for door operator $4,060
Total $351,712

FISCAL IMPACT
A total of $362,000 was approved for project construction. The final construction contract amount with all approved change orders described above was $351,712.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal D - Be Forward Thinking

POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.

PUBLIC NOTICE

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ATHERTON RAIL STATION REHABILITIATION PROJECT
JULY 16, 2025

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1 1
5 1
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Notice of Completion

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RECORD REQUESTED BY:

TOWN OF ATHERTON_____________
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE ___________
ATHERTON, CALIFORNIA 94027____
___________________________________________________________________________ No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION

ATHERTON RAIL STATION REHABILITATION PROJECT
PROJECT NO. 56085

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 16th day of July, 2025 did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to Castillo Plumbing, Inc. on the 19th day of April, 2023, said contract being executed on the 30th day of May, 2023.

That said work and improvements were accepted as completed on the 6th day of May 2025 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town, adopted on the 16th day of July, 2025, and that the name of the surety on the Contractor’s bond for performance, labor and materials on said project is Western National Mutual Insurance Company, 4700 West 77th Street, Edina, MN 55435.

That said work and improvements consist of renovations to Atherton Rail Station, including rehabilitation the existing wood framed structure for use as a train museum and rail history interpretive center as well as integrating the building with the new Town Center including site improvements, wood repair/replacement, roof repair, weatherization of the structure, electrical improvements, interior and exterior improvements, and installation of fixtures and furnishings, with a 1-year guarantee per Town of Atherton Standard specifications and special provisions.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ______________________ ATTEST: ________________________ Robert Ovadia, City Engineer Anthony Suber, City Clerk
______________________ _______________________
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ ______________Atherton, CA___________________
(Date and Place) (Signature) Robert Ovadia, City Engineer

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TOWN OF ATHERTON

CERTIFICATE OF COMPLETION
PROJECT NAME: ATHERTON RAIL STATION REHABILITATION

PROJECT
PROJECT NUMBER: 56085
LOCATION: 80 FAIR OAKS AVE., ATHERTON, CA, 94027
NOTICE IS HEREBY GIVEN:

1. That on July 16, 2025, the Public Works project known as ATHERTON RAIL STATION REHABILITIATION PROJECT, Project Number 56083 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is:

Town of Atherton
80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

Castillo Plumbing, Inc.
842 Mahler Road
Burlingame, CA 94010

4. That the name and address of the Contractor’s surety is:

Western National Mutual Insurance Company
4700 West 77th Street
Edina, MN 55435

5. That the project is described as:
renovations to Atherton Rail Station, including rehabilitation the existing wood framed structure for use as a train museum and rail history interpretive center as well as integrating the building with the new Town Center including site improvements, wood repair/replacement, roof repair, weatherization of the structure, electrical improvements, interior and exterior improvements, and installation of fixtures and furnishings, with a 1-year guarantee per Town of Atherton Standard specifications and special provisions BY: _________________________ _______________________
Robert Ovadia, P.E. Date
City Engineer
ATTEST: ____________________________ _______________________ Anthony Suber Date
City Clerk

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Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: MONA EBRAHIMI, CITY ATTORNEY
DATE: JULY 16, 2025
SUBJECT: SECOND READING AND ADOPTION OF AN ORDINANCE
AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE

ATHERTON MUNICIPAL CODE RELATING TO PURCHASING

RECOMMENDATION
It is recommended that the Council adopt the attached Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to requirements for contracting public works projects, and Section 3.16.280 relating to public works project bids in excess of maximum authority.

BACKGROUND
The Act allows public agencies to utilize more relaxed bidding procedures for certain public works projects. The Act is codified in Public Contract Code sections 22000 et seq. Public agencies must elect to participate in the Act to be subject to it.

In 2012, the Town of Atherton adopted a resolution electing to participate in the Act.

Public Contract Code section 22034 requires a local agency who has opted into the Act to adopt an informal bidding ordinance to govern the selection of contractors to perform public works projects for works of a certain amount. In 2012, the Town of Atherton adopted an informal bidding ordinance to comply with Public Contract code section 22034.

As part of the Act, every five years, the California Uniform Construction Cost Accounting Commission (the "Commission") is required to consider whether there have been material changes in public construction costs and make recommendations to the State Controller. These updates affect the amounts associated with force account, informal bidding procedures, and formal bidding procedures. Atherton Municipal Code section 3.16.240 requires these amounts to be established by resolution of the City Council on a periodic basis.

At its May 21, 2025, meeting, the City Council introduced and waived the first reading of the ordinance. Staff recommend that the City Council now adopt this ordinance.

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Ordinance Amendment 3.16.240
JULY 16, 2025

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ANALYSIS
The attached Ordinance updates two sections of the Atherton Municipal Code to reflect recent changes in the law relating to the Act. The changes include modifying the definition of "public works projects” section Atherton Municipal Code section 3.16.240 so it reflects the Public Contracts Code's definition and modifying the language of Atherton Municipal Code section

3.16.280 to reflect the updated amounts in the law. The modification to section 3.16.280 uses language to ensure the municipal code section accurately reflects the amounts as periodically amended in the Public Contracts Code.

FISCAL IMPACT
Notices for Competitive Bidding occur at a cost to the Town. Being able to streamline certain projects by relying on the Act will likely save the Town money.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:

1. By opting into the Act, the Town of Atherton is able to more efficiently complete public works projects under $75,000.

POLICY FOCUS
The attached Ordinance and Resolution align with the goal of Atherton to efficiently complete smaller public works projects.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Ordinance NO. 67X

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ATTACHMENT 1
ORDINANCE NO. __

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON AMENDING SECTIONS 3.16.240 AND 3.16.280 OF CHAPTER 3.16 OF THE ATHERTON

MUNICIPAL CODE RELATING TO PURCHASING
WHEREAS, the California Uniform Public Construction Cost Accounting Act (the "Act"), located at Public Contract Code section 22000 et seq., allows public agencies to utilize more relaxed bidding procedures for certain public projects after the public agency has opted in; and WHEREAS, the California Uniform Construction Cost Accounting Commission, established under the Act, has developed uniform public construction cost accounting procedures for implementation by local agencies in the performance of or in the contracting for construction of public projects; and
WHEREAS, in 2012, the Town of Atherton adopted a resolution opting in and an ordinance meeting the requirements of the Act, specifically Public Contract Code section 22034; and WHEREAS, since the adoption of the ordinance, the Act has been amended, and the changes in the law are not reflected in Atherton's Municipal Code; and WHEREAS, to ensure the Atherton Municipal Code reflects the current state of the law relating to the Act, the City Council desires to updates its ordinances The City Council of the Town of Atherton does hereby ordain as follows:

SECTION 1: The following sections of Chapter 3.16 of the Atherton Municipal Code are amended to read as follows:

3.16.240 Requirements for contracting public works projects.

A public works project means any of the following: (1) construction, reconstruction, erection, alteration, renovation, improvement, demolition, installation, and repair work involving any publicly owned, leased, or operated facility; or (2) painting or repainting of any publicly owned, leased, or operated facility; or (3) in the case of a publicly owned electric utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher. A public works project does not include maintenance work, which includes the following: (1) routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes; or (2) minor repainting; or (3) resurfacing of streets and highways at less than one inch; or (4) landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems; or (5) work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, power plants, and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher.

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A. Procurement of Public Works Projects—Force Account/Open Market Procedures. Public works projects of up to an amount established by resolution of the city council on a periodic basis, appropriations for which have been approved by the city council, may be performed by the employees of the town or its agencies by force account, or by negotiated contract or purchase order approved by the city manager.

B. Procurement of Public Works Projects—Informal Bidding Procedures. Public works projects greater than the amount qualifying for a force account/open market procedure up to and including an amount established by resolution of the city council on a periodic basis may be let to contract by the informal bidding procedures (alternative procedure) set forth in this chapter as prescribed in Section 3.16.250.

C. Procurement of Public Works Projects—Formal Bidding Procedures. Public works projects greater than an amount established by resolution of the city council on a periodic basis shall be let to contract by the formal bidding procedure set forth in the Uniform Construction Cost Accounting Act.

3.16.280 Public works project bids in excess of maximum authority.

If all bids received are in excess of the current amount established in California Public Contract Code Section 22034, the city council may, by adoption of a resolution by a four-fifths vote, award the contract, at the current amount established in Public Contract Code Section 22034, or less, to the lowest responsible bidder, if the city council determines the cost estimate of the town was reasonable.

SECTION 2: Severability. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.

SECTION 3: Effective Date. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.

Introduced on the ___ day of ___, 2025.

Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the ___ day of ___, 2025 by the following vote:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

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ABSTAIN COUNCILMEMBERS:

ATTEST: CITY CLERK
MAYOR

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Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 16, 2025
SUBJECT: AWARD OF CONTRACT FOR THE 2025 CRACK SEAL AND
SLURRY SEAL PROJECT- PROJECT NUMBER: 56092

RECOMMENDATION
It is recommended that the Council award the construction contract for 2025 Crack Seal and Slurry Seal Project, project number 56092 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $248,425 and authorize change orders up to $25,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.

BACKGROUND
Pavement maintenance is budgeted annually in the Town’s Capital Improvement budget. The 2025 Crack Seal and Slurry Seal Project is included in the FY 2024-25 Capital Improvement Program. This project consists of placing Type II micro-surfacing per Town specifications on the listed streets, which includes notifications, traffic control, preparation work, slurry, rolling, sweeping, and re-striping/pavement markings (as needed) per Town standard specifications and special provisions. Additionally, this project includes crack seal of large cracks on Marsh Road between Fair Oaks Avenue and Middlefield Road.

Slurry Seal Locations are:

Camino a Los Cerros (Camino Por Los Arboles – City Limit) Catalpa Drive (Irving Avenue - James Avenue)
Fair Oaks Lane (Dinkelspiel Station Lane – El Camino Real) Fair Oaks Lane – cul-de-sac (N/O 1 Fair Oaks Lane to end) Fair Oaks Lane – cul-de-sac (N/O 35 Fair Oaks Lane to end) Faxon Road (Faxon Forrest Lane - Barry Lane)
Greenoaks Drive (Deodora Drive - Frederick Avenue)
Greenoaks Drive - (Frederick Avenue - Oak Grove Avenue) Greenoaks Drive - (Oak Grove Avenue - Rosewood Drive)
Heather Drive – cul-de-sac (Heather Drive to end)

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2025 Crack Seal and Slurry Seal Project
JULY 16, 2025

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Irving Avenue – cul-de-sac (Heather Drive to end)
Irving Avenue (Heather Drive - Magnolia Drive)
Irving Avenue – cul-de-sac (Irving Avenue to end)
Meadow Lane (Walsh Road to end)
Park Drive (South Gate Drive to North Gate Drive)
Rosewood Drive (Greenoaks Drive to Greenoaks Drive)
Selby Lane – cul-de-sac (E/O 241 Selby Lane to end)
South Gate Drive (Almendral Avenue to Park Drive)
Marsh Road (Fair Oaks Avenue to Middlefield Road) *crack seal only Additive Alternate – Maple Avenue
A portion of Maple Avenue was slurry sealed following the replacement of a sewer main by West Bay Sanitary District. The remaining portion, not affected by the sewer project was included as an Additive Alternate bid item for this project. Residents from the street requested that the Town consider slurry sealing the remainder of the street to make it consistent with the work done by West Bay Sanitary District as part of their project.

ANALYSIS
Public Works staff administered a publicly advertised bid for the 2025 Crack Seal and Slurry Seal Project. Bids were opened on June 30, 2025. Three (3) bids were received as follows:

CONTRACTOR LOCATION BASE BID* ADD ALT TOTAL BID
Graham Contractors, Inc. San Jose $239,925.00 $8,500.00 $248,425.00 Pavement Coatings Co. Sacramento $334,400.10 $4,037.50 $338,437.60 VSS International, Inc. W. Sacramento $350,287.50 $4,037.50 $354,325.00 The basis of determining the lowest bidder was the Base Bid, not including additive alternate #1.

However, even with the add of the additive alternate, Graham Contractors, Inc. remains the lowest responsive bidder. The Engineer’s Estimate for the 2025 Crack Seal and Slurry Seal Project was $425,485.00
Staff recommends that the contract award includes the Additive Alternate - slurry seal of the remaining portion of Maple Avenue.

COMMUNITY NOTIFICATION
A map of the areas affected of the project is currently on the Town’s website. A construction schedule will be added to the Town’s website and distributed via the Town’s electronic news network.

Neighborhood Notifications and Performance

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2025 Crack Seal and Slurry Seal Project
JULY 16, 2025

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Staff will widely publicize the patching program through a multi-media approach using the Town’s website and the Town’s electronic news flash notification system. The contractor’s responsibilities include: door-hanger notifications; signage; and the placement of barricades at 100-foot maximum intervals on each street at least forty-eight hours prior to work being performed. These barricades will include no parking signs and road closure schedules along with contact information. A list and map of the areas affected and timing of the project will be added to the Town’s website and distributed via the Town’s electronic news network.

FISCAL IMPACT
The Engineer’s Estimate for the 2025 Crack Seal and Slurry Seal Project was $425,485. Sufficient funds are available in the FY 2024 -25 Capital Improvement program budget for street maintenance projects to cover the contract total bid price of $248,425.00 (including Base Bid and Additive Alternate), and the requested contingency for this portion of the work.

POLICY FOCUS
The project will provide pavement repairs and resurfacing that will extend the life cycle of the roadway. This project will include crack sealing and type II micro-surfacing per Town specifications. The selected streets were identified via the Town’s Pavement Management Program and field verification of conditions.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

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2025 Crack Seal and Slurry Seal Project
JULY 16, 2025

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ATTACHMENTS

1. 2025 Crack Seal and Slurry Seal Project Location Map

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SELBY LN STOCKBRIDGE AVE.

PATRICIA DR ROBLEDA DR. SELBY LN SELBY LANE

SELBY LN

SELBY LN
ARTHUR
LN

LOGAN LANE

OAKWOOD BLVD

CEBALO LANE

SERRANO DR

SELBY LN SELBY LN

SELBY LN SELBY LN PATRICIADR SELBY LN SELBY LN

SERRANO DR

PALSTON DR

AUSTIN AVE

AMADOR AVE

NORA WY ADAM WY ALMENDRAL AVE PARK DR TUSCALOOSA AVE REDWOOD WY

BELLEAU AVE WILBURN AVE JENNINGS LN FAIR OAKS LN

BURNS AVE WATKINS AVE

MARINNA LN WALNUT AVE WATKINS AVE MAPLE AVE ISABELLA AVE ALEJANDRA AVE

ENCINA AVE

PLACITAS AVE

SAN BENITO AVE PALMER LN AVE HOLBROOK LN

HERITAGE CT MARSH RD

IRVING AVE MAGNOLIA DR JAMES AVE LABURNUM RD

FLOOD CR

JUNIPER DR DEODORA DR LILAC DR

MOOSWOOD WY

LARCH DR

ROSE WOOD DR

LUPIN LN GREENOAKS DR

CATALPA DR

ACORN WY

WESTERIA WY GREENOAKS DR

MANZANITA RD

ENCINA RD

FREDERICK AVE

PARKWOOD DR
BAY RD

TOYON RD

MADRONE RD

DE BELL DR
ELM PL

ACACIA DR

LINDEN AVE

HAWTHORNE DR

HEATHER DR LANE PL PRIOR LN ENCINAL AVE SURREY LN

MIDDLEFIELD RD

HEATHER DR

HAWTHORN DR

CATALPA DR

LAUREL ST BASSETT LN

MOULTON DR GLENWOOD AVE

FENWOOD DR

MAPLELEAF WY

EDGE RD

LOWERY DR

ALTREE CT

RINGWOOD AVE

MIDDLEFIELD RD

REBECCA LN

OAK GROVE AVE

VIRGINIA LN

MCCORMICK LN

MT VERNON LN FAIR OAKS LN

ASHFIELD RD

NORMANDY LN

BARMETTA WY
STATE HWY RTE NO 82

EL CAMINO REAL

WINCHESTER DR

BRITTANY MEADOWS

VICTORIA DR

NICHAELS WY HOWARD WY

EMILIE AVE BRITTON AVE MACBAIN AVE

MAGNOLIA DR JAMES AVE

JAMES AVE

LINDEN AVE

MAGNOLIA DR

LABURNUM RD

CATALPA DR

GREENOAKS DR

GREENOAKS DR GREENOAKS DR JAMES AVE

GREENOAKS DR IRVING AVE

CATALPA DR CATALPA DR CATALPA DR CATALPA DR

LILAC DR

DE BELL DR

DE BELL DR OAK GROVE AVE OAK GROVE AVE

OAK GROVE AVE OAK GROVE AVE

RINGWOOD AVE

EDGE RD

TOYON RD

TOYON RD OAK GROVE AVEMIDDLEFIELD RD

MIDDLEFIELD RD

LINDEN AVE GLENWOOD AVE

LAUREL ST
EL CAMINO REAL EL CAMINO REAL STOCKBRIDGE AVE. STOCKBRIDGE AVE. ADAM WY

AUSTIN AVE

AUSTIN AVE AUSTIN AVE TUSCALOOSA AVE TUSCALOOSA AVE
NORA WY ALMENDRAL AVE STOCKBRIDGE AVE. STOCKBRIDGE AVE. STOCKBRIDGE AVE.

STOCKBRIDGE AVE.

CAMINO

STEVENSON LN

INGLEWOOD LN

MERCEDES LN

SPENCER LN

WINCHESTER
DR

MAPLE AVE ISABELLA AVE

ISABELLA AVE

BRITTON AVE ALEJANDRA AVE

EMILIE AVE

LEON WY DOUGLAS WY

HEATHER DR

HAWTHORNE DR

ELEANOR DR

MELANIE LN

ALAMEDA DE LAS PULGAS FLETCHER DR

RIDGEVIEW DR

ALTA VISTA RIDGEVIEW DR
DR

FLETCHER DR

MESA CT

SUTHERLAND DR

RIDGEVIEW DR ATHERTON AVE ATHERTON AVE ATHERTON AVE ATHERTON AVE ATHERTON AVE

ATHERTON AVE

CLAY DR

FAIRVIEW AVE

LINDA VISTA AVE

MONTE VISTA AVE

STERN LN

BARRY LN BARRY LN BARRY LN BARRY LN

BARRY LN

ELENA AVE

FAXON RD

ELENA AVE ELENA AVE

FAXON RD

FAXON RD
FOREST
FOREST
FAXON

FAXON COGHLAN LN MULBERRY LN

MULBERRY LN KAREN WY POLHEMUS AVE POLHEMUS AVE

MARYMONT AVE

EUCLID AVE

PARKER AVE

BERGESSEN CT

STOCKBRIDGE AVE

MARYMONT AVE

EUCLID AVE

BETTY LN

POLHEMUS AVE

FLEUR PL

POLHEMUS CT

QUEENS CT

ORCHARD HILLS KILROY WY MANDRIN WY STEVICK DR

ALAMEDA DE LAS PULGAS WALSH RD CAMINO LA LAGO CAMINO AL LAGO CALLADO WAY

WALSH RD

TALLWOOD CT

WALSH RD

BROADACRES RD

WALSH RD

BELBROOK WY

RESERVOIR RD

KNOLL VISTA

MEADOW LN

RESERVOIR RD

SARGENT LN WALSH RD

VALLEY RD

FAIRVIEW AVE

LINDA VISTA AVE

MONTE VISTA AVE

ELENA AVE

EDWARDS LN

GRESHAM LN GRESHAM LN

CAMINO AL LAGO

COWELL LN

CAMINO AL LAGO
POR

LOS ARBLES VALPARAISO AVE

ATHERTON OAKS LN

PARK LN

SANTIAGO AVE

ELENA AVE PRADO SECOYA ACADEMY OF SACRED HEART MENLO SCHOOL AND COLLEGE MENLO SYNDICATE HOLBROOK - PALMER PARK ENCINAL SCHOOL MENLO ATHERTON HIGH SCHOOL

STATION LN CAL-TRAIN STATION LIBRARY

DINKELSPEIL LN
SOUTH
GATE
NORTH
GATE
MIDDLE

GATE COUNCIL CHAMBER TOWN OFFICES

FAIR OAKS LN

FAIR OAKS LN ALMENDRAL AVE PARK LN PARK LN VALPARAISO AVE VALPARAISO AVE PARK LN

PARK LN

SOMERSET LN

PARK LN

SANTIAGO AVE

ELENA AVE

SHEARER DR

SHEARER DR ELIZABETH WY

CAROLINA LN

RITTENHOUSE AVE

FAIRFAX AVE

SNOWDEN AVE

LLOYDEN PARK LN

LLOYDEN DR LLOYDEN DR

BELLEAU AVE

LLOYDEN DR

JENNINGS LN

JENNINGS LN FAIR OAKS LN WATKINS AVE BURNS AVE

LANE PL

IRVING AVE

MAGNOLIA DR PAVEMENT LEGEND SELBY SCHOOL LOS LOMITAS SCHOOL NATIVITY SCHOOL BEAR GULCH RESERVOIR BAY RD

BAY RD ODELL PL
QUAIL CT CRACK SEAL PATCH SLURRY SEAL OVERLAY LEGEND TOWN BOUNDERY EDGE OF PAVEMENT Page 57 of 190 Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JULY 16, 2025
SUBJECT: AUTHORIZING THE EXECUTION OF A PUBLIC ART

DONATION AGREEMENT

RECOMMENDATION
It is recommended that the Council authorize the City Manager to accept a public art donation and execute a contract with Dan Friegang.

BACKGROUND
Dan Friegang reached out to Councilmember DeGolia regarding donating a painting to the Town. Councilmember DeGolia forwarded the request to the City Manager to bring back to the City Council for review and possible acceptance of a painting for the Town’s display. The painting is a Jane O'Neill watercolor and depicts trees and structures.

Dan Friegang wishes to attach certain conditions to the donation of the painting, including that the painting be permanently displayed for the public to see, that the Town not sell the painting, that a plaque be created and placed next to the painting, and that if the painting is not publicly displayed for a period of more than six (6) months, he has a right of first refusal to reclaim the painting. The painting is valued at approximately $500.

ANALYSIS
The City Attorney has drafted a Public Art Donation Agreement between the Town and Dan Friegang that accepts the donation of the painting. The agreement also attaches the conditions listed above.

FISCAL IMPACT
None

GOAL ALIGNMENT

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Acceptance of Public Art Donation
JULY 16, 2025

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This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life

POLICY FOCUS
There are no significant policy issues related to this item.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Public Art Donation Agreement

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4925-2979-9250.1

PUBLIC ART DONATION AGREEMENT
THIS PUBLIC ART DONATION AGREEMENT ("Agreement") is entered into on July 16, 2025 by and between the TOWN OF ATHERTON (hereinafter "Town"), and Dan Friegang, an individual (hereinafter "Donor").

WHEREAS, Donor owns a piece of art, as described in Exhibit A hereto ("Artwork"), that he wishes to donate to the Town; and,
WHEREAS, Donor desires that the Town agree to certain conditions attached to the donation; and,
WHEREAS, as consideration for the Artwork, which the Town wishes to accept, the Town agrees to Donor’s conditions, as set forth in this Agreement.

NOW, THEREFORE, the partes agree to the following:

1. Donation. Donor will donate the Artwork to the Town at no cost to the Town, and the Town agrees to accept the Artwork from Donor in accordance with the provisions stated in this Agreement. Consideration for the Artwork shall be the Town’s compliance with the Conditions set forth in Section 2, below. The parties further agree that the value of the Artwork is $500.00.

2. Conditions of Donation. Donor wishes to attach the following conditions to the donation of the Artwork. Donor and the Town agree to observe and abide by the following conditions:
a. The Artwork shall be permanently displayed for the public to see. Town staff shall find a place to display the Artwork within the Town following consultation with the Donor. The Town shall have final approval of where and how to place and display the Artwork.
b. The Town shall place a plaque near the publicly displayed Artwork.

Town staff shall create the plaque following consultation with the Donor.

Town staff shall have final approval of the design, wording, appearance, and placement of the plaque.
c. The Town shall not sell the Artwork unless Donor exercises his first right of refusal, as described in Section 2(d) of this Agreement. d. If the Town fails to publicly display the Artwork for a period of greater than six (6) months, or if the Artwork is altered in a way that the Town, in its discretion, determines is no longer suitable for public display, or the Town wishes to sell or otherwise dispose of the Artwork, the Town shall first offer to return the Artwork to Donor. Donor shall have the first right of refusal. Donor shall inform the Town within thirty (30) days of the Town's offer whether Donor is reclaiming the Artwork or exercising his first right of refusal. If Donor exercises the right of first refusal of the

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4925-2979-9250.1
Artwork, or fails to respond within thirty (30) days of the Town's offer, this shall constitute a relinquishing of all property interest, right to, and claim of/to the Artwork.

3. Town Maintenance of Artwork. Town agrees to reasonably ensure that the Artwork is properly maintained and protected. Town agrees that it will not intentionally destroy, damage, alter, modify, or change the Artwork in any way.

If an alteration should occur, either intentionally or unintentionally, and the Town, in its discretion, determines the Artwork is no longer suitable for public display, the Town shall notify the Donor and allow the Donor to exercise the right of first refusal as specified in Section 2(d) of this Agreement. The Town shall not be liable to Donor in any way if there is any damage to the Artwork.

4. Indemnity. Donor shall defend, hold harmless and indemnify Town, its officers and employees, and each and every one of them, from and against any and all claims, actions, damages, costs, liabilities, demands, losses, judgments, penalties and expenses of every type and description including, but not limited to, any fees and/or costs reasonably incurred by Town's attorneys and any fees and expenses incurred in enforcing this provision (hereafter collectively referred to as “Claims”), including, but not limited to, Claims arising from personal injury or death, damage to personal, real or intellectual property or the environment, contractual or other economic damages, or regulatory penalties, that arise out of, pertain to or relate to any negligent act or omission, recklessness or willful misconduct of Donor, its subcontractors or agents, and its respective officers and employees, in connection with performance of or failure to perform this Agreement, whether or not such Claims are litigated, settled or reduced to judgment; provided that the foregoing indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense to the extent arising from the sole negligence or willful misconduct of Town, its subcontractors or agents, and their respective officers and employees. The provisions of this Section 4 shall survive any expiration or termination of this Agreement.

5. Location of Work. The location and public display of the Artwork shall be determined by the Town following consultation with the Donor. The Town shall have the right to move and publicly display the Artwork elsewhere within the Town if Town staff deem it appropriate.

6. Exhibits. All exhibits referred to herein are attached hereto and are by this reference incorporated as if set forth fully herein.

7. Entire Agreement. This document, including all exhibits, contains the entire agreement between the parties and supersedes whatever oral or written understanding they may have had prior to the execution of this Agreement. No alteration to the terms of this Agreement shall be valid unless approved in writing by Donor and the Town.

8. Severability. If any portion of this Agreement or the application thereof to any person or circumstance shall be held invalid or unenforceable, the remainder of

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4925-2979-9250.1
this Agreement shall not be affected thereby and shall be enforced to the greatest extent permitted by law.

9. Choice of Law; Venue. This Agreement shall be governed, construed and enforced in accordance with the laws of the State of California. Venue of any litigation arising out of or connected with this Agreement shall lie exclusively in the state trial court or Federal District Court located in, or with jurisdiction over, San Mateo County in the State of California, and the parties consent to jurisdiction over their persons and over the subject matter of any such litigation in such courts, and consent to service of process issued by such courts.

10. Binding Effect. This Agreement shall be binding on the heirs, executors, administrators, successors and assigns of the parties.

11. Effective Date. This Agreement shall become effective on the date that it is approved by the parties set forth on the first page of the Agreement. [Signatures on following page]

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4925-2979-9250.1
TOWN:

TOWN OF ATHERTON
BY: _________________________________________
George Rodericks
City Manager
APPROVED AS TO FORM:
________________________________________
City Attorney
ATTEST:
__________________________________________
City Clerk
DONOR
BY: _________________________________________

DONOR NAME

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4925-2979-9250.1

EXHIBIT A
Artwork Description
The Artwork is a Jane O'Neill Water Color painting. The painting has multiple trees prominently displayed in the front, with yellow structures on the right side of the painting. There are two people in the center of the painting, with a smaller structure and smaller trees and/or plants in the bottom background of the painting. The top of the painting features leaves of the larger trees and a light blue/gray sky.

The painting is in a gold-colored frame. On the back of the painting is a label, held by tape, that states the following: "Jane O'Neill, Watercolors, 52 Linda Vista, Atherton, California, 322-7864."
Artwork Photos:

Front of Painting and Frame
Label on Back of Painting

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4925-2979-9250.1

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Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: STEVEN D. MCCULLEY, POLICE CHIEF
DATE: JULY 16, 2025
SUBJECT: APPROVAL OF THE AGREEMENT BETWEEN JJ KANE
ASSOCIATES, INC. AND THE TOWN OF ATHERTON FOR
AUCTION SERVICES.

RECOMMENDATION
Approval of the agreement between JJ Kane Associates, Inc. and the Town of Atherton for auction services.

BACKGROUND
The Town periodically disposes of surplus vehicles, equipment, and other assets through public auctions. To streamline this process and take advantage of competitive pricing secured through a cooperative procurement process, staff recommends entering into an agreement with JJ Kane Associates, Inc. (“Contractor”) for auction services.

On April 19, 2022, JJ Kane Associates, Inc. was awarded a competitively procured contract for auction services by the National Cooperative Purchase Alliance (now OMNIA Partners). This master agreement allows public agencies to "piggyback" on competitively awarded contracts, in accordance with their own purchasing ordinances.

ANALYSIS
Atherton Municipal Code authorizes the use of cooperative purchasing agreements executed by other public agencies or cooperative procurement programs. The proposed Agreement between the Town and JJ Kane leverages the terms and pricing of the OMNIA Partners agreement, allowing the Town to obtain services without independently soliciting bids, saving time and resources.

The term of the Agreement is effective through June 30, 2026, with the option for two one-year extensions upon mutual written agreement. Services include the public auction of surplus assets and related transportation and administrative support, under the terms and pricing specified in the

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AGREEMENT BETWEEN JJ KANE ASSOCIATES, INC.

JULY 16, 2025

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1 1
5 4
original cooperative contract. The Contractor's compensation is based on a commission model not to exceed 5% per item, plus allowable additional service charges.

The Agreement also includes customary terms regarding insurance, indemnification, wage compliance, and termination for convenience. The Contractor is responsible for compliance with all applicable federal, state, and local laws, including prevailing wage laws where applicable.

FISCAL IMPACT
The total amount payable under the Agreement, including commissions and service charges, shall not exceed $80,000. There is no upfront cost to the Town; Contractor’s fees are deducted from auction proceeds. The Agreement allows the Town to efficiently and cost-effectively dispose of surplus property, and the fiscal impact is expected to be offset by revenue generated from auction sales.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking
• Goal F - Build Community & Promote Civic Engagement

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Current contract

2. New contract

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TOWN OF ATHERTON

COOPERATIVELY PURCHASED AGREEMENT FOR AUCTION SERVICES
This Cooperatively Purchased Agreement for Auction Services (“Agreement”) is entered into as of the 3rd day of July, 2025, by and between the Town of Atherton, a municipal corporation organized under the laws of the State of California with its principal place of business 80 Fair Oaks Lane, Atheron, California 94027 (“City”) and JJ Kane Associates, Inc., a New Jersey Stock Corporation with its principal place of business at 33 Inverness Center Parkway, Birmingham, AL 35242 (“Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement

RECITALS
WHEREAS, on April 19, 2022, the National Cooperative Purchase Alliance (now OMNIA Partners) awarded a contract to Contractor entitled JJ Kane Associates, Inc. (“Original Contract”) for Auction Services pursuant to a competitive solicitation process performed in accordance with the competitive procurement rules applicable to National Cooperative Purchase Alliance (now OMNIA Partners); and
WHEREAS, pursuant to the City’s purchasing ordinance, the City is authorized to utilize cooperative purchasing to utilize contracts based on an agreement or entered into by any public agency or cooperative purchasing program utilizing public agency procurements as the basis for contracts offered, regardless of whether the City is a named party to the agreement or an actual participant in such a program; and
WHEREAS, the Original Contract is listed in the purchasing schedule offered by OMNIA Partners, a national cooperative purchasing program; and WHEREAS, the City desires to rely on the Original Contract entered into between National Cooperative Purchase Alliance (now OMNIA Partners) and Contractor and procure Auction Services on the same terms and conditions set forth therein pursuant to this Agreement.

NOW, THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:

1. Recitals. The foregoing recitals are true and correct and are a part of this Agreement.

2. Term. The term of this Agreement shall be from date first written above to June 27, 2026, unless earlier terminated as provided herein. The City reserves the right to review the Contractor’s performance at the end of each year and cancel all or part of the Agreement. This Agreement may be extended by the City for an additional two (2) one-year terms upon mutual written consent of the City and Contractor.

3. Incorporation By Reference. The Scope of Services is attached hereto as Exhibit “A” and incorporated herein by this reference. The Original Contract, including all documents incorporated by reference therein, is attached hereto as Exhibit “B” and incorporated herein by this reference – all references in the Original Contract to “National Cooperative Purchase Alliance (now OMNIA Partners)” shall be understood to mean the Town of Atherton. The Contractor’s Proposal is attached hereto as Exhibit “C” and is incorporated herein by reference. The incorporation of the Original Contract and the Contractor’s Proposal as part of this Agreement is subject to the order of precedence set forth below.

4. Precedence of Agreement Documents. If there is a conflict between Agreement documents, the document highest in precedence shall control. The precedence shall be:

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One: This Agreement
Two: The Original Contract
Three: The Contractor’s Proposal
Amendments, supplemental agreements, and approved revisions to the Agreement or any part thereof become a part of item One above.

5. Obligations of the City.

A. The City shall be obligated to pay Contractor based upon the unit and/or lump sum prices set forth in the Original Contract and/or the Contractor’s Proposal for services authorized by the City.

B. Payments to the Contractor shall be made within 30 days after receipt of an original invoice from the Contractor and acceptance of the services by City.

C. In no event shall the total amount paid for this Agreement exceed five (5) percent per auction item plus charges for transportation and other services as set forth in the price sheet for the original contract unless otherwise agreed to by the parties in writing. Commissions and charges for transportation and other services shall be deducted from the City’s portion of the auction payment and shall not become due or payable until such time as the property has been sold and payment has been received.

In no event shall the total amount due and payable under this agreement, including but not limited to all commissions and charges, exceed eighty thousand dollars ($80,000).

D. City shall, at its own expense, maintain and carry in full force and effect appropriate insurance coverage, as determined in its sole discretion, on the Auction Items (defined in Section 8) being sold hereunder until the day of auction sale. Contractor shall not be responsible for any damages to Auction Items resulting from casualty or acts of God while such Auction Items are located at the sale site. Contractor shall be responsible for any loss or damage to Auction Items due to Contractor’s willful or negligent acts or omissions.

6. Obligations of the Contractor.

A. Contractor shall perform the Scope of Services as required by this Agreement.

B. Contractor shall obey all Federal, State, local, and special district laws, ordinances, and regulations. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the Scope of Services is being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of the Scope of Services, including any delay, shall be Contractor’s sole responsibility and Contractor shall indemnify City from liability arising out of the same. It shall be mandatory upon the Contractor and all subcontractors to comply with all applicable California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815), contractor registration (Labor Code Sections 1725.5 and 1771.1) and debarment of contractors and subcontractors (Labor Code Sections 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 and to be registered with the California Department of Industrial Relations

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shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1771.4, 1725.5 and 1771.1.

C. The Contractor shall keep a tally of the cost for the services ordered by City. The Contractor shall not accept work orders from the City if the cost for the work will exceed the amount indicated above unless otherwise agreed to by the parties in writing.

7. Audit. City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its statements to City as a condition precedent to any payment to Contractor.

8. Hold Harmless and Indemnification. Contractor shall defend, indemnify, and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death (collectively “Claims”), to the extent any such Claims are caused by any willful misconduct, or reckless or negligent acts, errors or omissions of Contractor, its officials, officers, employees, subcontractors, consultants, or agents in connection with the performance of the Contractor’s services pursuant to this Agreement, including without limitation the payment of all consequential damages, expert witness and attorneys’ fees, and other related costs and expenses that are comparatively allocable to Contractor pursuant to this indemnity. However, the defense and hold harmless obligations in the preceding sentence shall not apply to Claims arising out of or related to (a) City’s ownership and maintenance (or lack thereof) of the Auction Items (defined below), (b) the condition of the Auction Items at time of auction, (c) any title defects or delays in delivering free and clear title to the Auction Items, (e) any breach of this Agreement by Seller, or (f) any violations by City of applicable state and federal laws, including, without limitation, state and federal emissions laws and regulations (which, as between City and Contractor, are the sole responsibility of City). Notwithstanding the foregoing, to the extent Contractor's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. As used in this Agreement, “Auction Items” means the property identified by City for Contractor to facilitate the sale of at public absolute auction.

9. Amendments. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon mutual written approval by the City and Contractor.

10. Anti-Discrimination. In the performance of the terms of this Agreement, Contractor shall not engage in, nor permit subcontractors to engage in, discrimination in employment of persons because of the age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or any other legally-protected status of such persons.

11. Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished documents and data and other information of any kind prepared by Contractor in connection with the performance of services under this Agreement.

Contractor shall be required to provide such documents and other information within fifteen (15) days of the request. The Contractor understands and accepts that at all times; the Agreement is subject to appropriation of funds by the Atherton City Council. The Agreement may terminate without penalty, liability or expense of any kind to the City at the end of any fiscal year if funds are not appropriated for the

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next succeeding fiscal year. If funds are appropriated for a portion of the fiscal year, the Agreement will terminate, without penalty, liability or expense of any kind at the end of the term for which funds are appropriated. The City has no obligation to make appropriations for the Agreement in lieu of appropriations for new or other agreements. City budget decisions are subject to the discretion of the Mayor and City Council. Contractor’s assumption of risk of possible non-appropriation is a part of the consideration for the Agreement. This section controls against any and all other provisions of the Agreement.

12. Complete Contract. This Agreement shall constitute the complete Agreement between the parties hereto. No verbal agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such verbal agreement, understanding, or representation be binding upon the parties hereto.

13. Time of Performance. Time is of the essence in this Agreement.

14. Successors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party hereto shall assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without the prior written consent of the other party, and any such assignment without said consent shall be void.

15. Authority to Execute Contract. Both City and Contractor do covenant that each individual executing this Agreement on behalf of each party is a person duly authorized and empowered to execute contracts for such party.

16. Insurance. Contractor shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under Exhibit “D” (Insurance Requirements), attached hereto and incorporated herein by this reference. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required therein.

17. Jurisdiction and Venue. Jurisdiction is in the State of California and venue lies in San Mateo County.

18. Wage Theft Prevention. Contractor, and any subcontractor it employs to complete work under this Agreement, shall comply with all applicable federal, state and local wage and hour laws.

Applicable laws may include, but are not limited to, the Federal Fair Labor Standards Act, the California Labor Code. BY SIGNING THIS AGREEMENT, CONTRACTOR AFFIRMS THAT IT HAS

DISCLOSED ANY FINAL JUDGMENTS, DECISIONS OR ORDERS FROM A COURT OR INVESTIGATORY GOVERNMENT AGENCY, FINDING IN THE FIVE (5) YEARS PRIOR TO

EXECUTING THIS AGREEMENT THAT CONTRACTOR OR ITS SUBCONTRACTORS HAS VIOLATED ANY APPLICABLE WAGE AND HOUR LAWS. CONTRACTOR FURTHER AFFIRMS

THAT IT OR ITS SUBCONTRACTOR(S) HAS EITHER FULLY SATISFIED EACH JUDGMENT,

DECISION OR ORDER, OR, IF ANY JUDGMENT, DECISION OR ORDER HAS NOT BEEN FULLY

SATISFIED, CONTRACTOR AFFIRMS THAT IT OR ITS SUBCONTRACTOR(S) IS CURRENTLY

SATISFYING SAID JUDGMENT, DECISION OR ORDER THROUGH A PAYMENT OR

ALTERNATIVE PLAN APPROVED BY THE APPLICABLE COURT/GOVERNMENT AGENCY

AND THAT CONTRACTOR OR ITS SUBCONTRACTOR(S) ARE IN COMPLIANCE WITH SAID PLAN AS OF THE DATE OF EXECUTING THIS AGREEMENT. If at any time during the term of this Agreement, a court or investigatory government agency issues a final judgment, decision, or order finding that Contractor or a subcontractor it employs to perform work under this Agreement has violated any applicable wage and hour law, or Contractor learns of such a judgment, decision, or order that was not previously disclosed in its bid/proposal, Contractor shall inform the City no more than fifteen (15) calendar days after the judgment, decision or order becomes final or from the date of learning of the final judgment, decision or order. Contractor or its subcontractor(s) shall, within thirty (30) calendar days after notifying the City, either (i) fully satisfy any such judgment, decision, or order and provide the City with documentary

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evidence of satisfying said judgment, decision or order; or (ii) provide the City documentary evidence of a payment or other alternative plan approved by the court/government agency to satisfy the judgment, decision or order. If the Contractor or its subcontractor is subject to a payment or other alternative plan, the Contractor or its subcontractor shall continue to submit documentary evidence every thirty (30) calendar days during the term of the Agreement demonstrating continued compliance with the plan until the judgment, decision or order has been fully satisfied. For purposes of this Section, a "final judgment, decision, or order" refers to one for which all appeals have been exhausted or the time period to appeal has expired. Relevant investigatory government agencies include: the United States Department of Labor, the California Division of Labor Standards Enforcement, the City, or any other governmental entity or division tasked with the investigation and enforcement of wage and hour laws. Failure to comply with any part of this Section constitutes a material breach of this Agreement. Such breach may serve as a basis for immediate termination of this Agreement and/or any other remedies available under this Agreement and/or law. Notice provided to the City shall be addressed to: Attention: Atherton City Manager, 80 Fair Oaks Lane, Atheron CA 94027. The Notice provisions of this Section are separate from any other notice provisions in this Agreement and, accordingly, only notice provided to the above address satisfies the notice requirements in this Section.

19. Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor:

JJ Kane Associates, Inc.
33 Inverness Center Parkway
Birmingham, AL 35242
Attn: Riley Browne
City:

Town of Atheron
80 Fair Oaks Lane
Atherton, CA 94027
Attn: City Manager/Purchasing Officer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address.

Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
[SIGNATURES ON NEXT PAGE]

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SIGNATURE PAGE FOR AGREEMENT FOR AUCTION SERVICES
BETWEEN THE TOWN OF ATHERTONAND JJ KANE ASSOCIATES, INC.

IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date first written above.

TOWN OF ATHERON
Approved By:

George Rodericks
City Manager
Date
Approved As To Form:

Mona Ebrahimi
City Attorney
JJ KANE ASSOCIATES, INC.

Signature
Name
Title
Date
Approved:

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EXHIBIT “A”

SCOPE OF SERVICES
Contractor shall provide auctioneering and other services related to the sale and disposal of City property or assets. Below is a list of other services:
• Transportation from City facility to auction yard.
• Storage of vehicles and equipment until the asset sold. • Marketing for the auction through their various media outlets. • Auction of City vehicles and equipment.
• Appraisal of vehicles and equipment.
• Decommission and cleaning services of vehicles and equipment scheduled for auction.

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EXHIBIT “B”

ORIGINAL CONTRACT
Attached Behind This Page

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EXHIBIT “C”
CONTRACTOR’S PROPOSAL
Attached Behind This Page

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EXHIBIT “D”

INSURANCE REQUIREMENTS
Please refer to the insurance requirements listed below. Those that have an “X” indicated in the space before the requirement apply to Contractor’s or Consultant’s Agreement.

Contractor or Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor or Consultant, its agents, representatives, employees, or subcontractors.

Contractor or Consultant shall provide its insurance broker(s)/agent(s) with a copy of these requirements and request that they provide Certificates of Insurance complete with copies of all required endorsements.

Contractor or Consultant shall furnish City with copies of original endorsements affecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements and certificates are to be received and approved by City before work commences. City has the right to require Contractor’s or Consultant’s insurer to provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.

Commercial General Liability (CGL):
___ Coverage at least as broad as Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $2,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. _X_ Coverage at least as broad as ISO Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $1,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
___ Coverage at least as broad as ISO Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $5,000,000.00 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Automobile Liability:
_X_ Coverage at least as broad as ISO Form Number CA 00 01 covering, Code 1 (any auto), of if Contractor or Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limits no less than $1,000,000.00 combined single limit for bodily injury and property damage. ___ Coverage at least as broad as ISO Form Number CA 00 01 covering, Code 1 (any auto), with limits no less than $5,000,000.00 combined single limit for bodily injury and property damage.

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___ Garage keepers’ extra liability endorsement to extend coverage to all vehicles in the care, custody and control of the Contractor or Consultant, regardless of where the vehicles are kept or driven.

Professional Liability (Errors and Omissions):
_X_ Insurance appropriates to the Contractor or Consultant’s profession, with limit no less than $1,000,000.00 per occurrence or claim, $2,000,000.00 aggregate. ___ (If Design/Build), with limits no less than $1,000,000.00 per occurrence or claim, and $2,000,000.00 policy aggregate.
___ Insurance appropriates to the Contractor or Consultant’s profession, with limit no less than ______ per occurrence or claim, ______ aggregate
Workers’ Compensation Insurance:
_X_ Insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000.00 per accident for bodily injury or disease. (Not required if Contractor or Consultant provides written verification it has no employees.) The Employer’s Liability policy shall be endorsed to waive any right of subrogation as respects the City, its elected and appointed officials, officers, attorneys, agents, and employees.

Builder’s Risk (Course of Construction):
___ Insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. If the project does not involve new or major reconstruction, at the option of the City, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment.

The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the City’s site.

Contractor’s or Consultant’s Pollution Legal Liability:
___ Contractor’s or Consultant’s pollution legal liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000.00 per occurrence or claim and $2,000,000.00 policy aggregate.

If the Contractor or Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor or Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.

Cyber Liability Insurance
___ Cyber Liability Insurance with limits not less than $1,000,000 per claim.

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Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Contractor or Consultant in this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security.

The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.

Surety Bonds:

Contractor shall provide the following Surety Bonds:
___ Bid Bond
___ Performance Bond
___ Payment Bond
The Payment Bond and Performance Bond shall be in a sum equal to the contract price. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California, and secured through an authorized agent with an office in California.

Other Insurance Provisions:

The insurance policies are to contain, or be endorsed to contain the following provisions:
_X_ Additional Insured Status and Primary/Non-Contributory Language:

Contractor’s general liability and automobile liability policies shall be primary and shall not seek contribution from the City’s coverage and be endorsed to add the City and its elected and appointed officials, officers, attorneys, agents employees and volunteers as additional insureds under such policies using Insurance Services Office form CG 20 10 (or equivalent) on the general liability policy. For construction projects, an endorsement providing completed operations coverage for the additional insured on the general liability policy, ISO form CG 20 37 (or equivalent), is also required.

The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City (if agreed to in a written contract or agreement) before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
___ Loss Payee Status – Builder’s Risk/Course of Construction Insurance (applicable to Construction Contracts only)
Contractor or Consultant may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the City as a loss payee as their interest may appear. _X_ Notice of Cancellation, Suspension or Otherwise Voiding Policies:

Each insurance policy required above shall contain or be endorsed to contain that coverage shall not be suspended, voided, canceled or reduced in coverage or in limits except with thirty (30) days’ prior written notice by certified mail, return receipt requested to the City.

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___ Waiver of Subrogation:

Contractor or Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor or Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Contractor or Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation Policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by Contractor or Consultant, its employees, agents and subcontractors.
___ Completed Operations
For Construction Agreements, Contractor shall maintain insurance as required by this Agreement to the fullest amount allowed by law and shall maintain insurance for a minimum of five (5) years following the completion of this project. In the event Contractor fails to obtain or maintain completed operations coverage as required by this Agreement, the City at its sole discretion may purchase the coverage required and the cost will be paid by Contractor.

THE FOLLOWING PROVISIONS APPLY TO ALL AGREEMENTS
Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to City.

Claims Made Policies: (note - should be applicable only to professional liability, see below)

1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor or Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability Policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability Policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Subcontractors:

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Contractor or Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors.

Subcontractor agrees to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement and any other contract documents. Subcontractor further agrees to include the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, with any sub-subcontractor to the extent they apply to the scope of the subsubcontractor’s work. A copy of the City indemnity and insurance provisions will be furnished to the subcontractor upon request.

Verification of Coverage:

Contractor or Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor or Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Failure to Comply:

Each insurance policy required above shall contain or be endorsed to contain that any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected and appointed officials, officers, attorneys, agents, and employees.

Applicability of Coverage:

Each insurance policy required above shall contain or be endorsed to contain that the Contractor’s or Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

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Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARINGS
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BRITTANY BENDIX, CONSULTING TOWN PLANNER
DATE: JULY 16, 2025
SUBJECT: APPEAL OF A PLANNING COMMISSION DECISION TO APPROVE

A REQUEST FOR FRONT AND REAR SETBACK VARIANCES
(VAR24-003) AND TREE PROTECTION ZONE EXCEPTIONS
(PTPZ25-00002) TO CONSTRUCT A NEW SINGLE-FAMILY
DWELLING WITH AN ACCESSORY DWELLING UNIT (ADU) AT 94
PALMER LANE (APN 060-163-290).

RECOMMENDATION
It is recommended that the City Council conduct the public hearing, deny the appeal, and uphold the decision of the Planning Commission to approve the Variance and Tree Protection Zone Exception requests at 94 Palmer Lane to allow construction of a single-family dwelling within portions of the required front and rear setbacks and construction of a gravel driveway within portions of the tree protection zone, based on the findings outlined below.

BACKGROUND
The subject property is located at 94 Palmer Lane (APN 060-163-290) and is a 0.32-acre flag lot within the R-1A zoning district. The property is located along the northeast edge of the Town, situated on Palmer Lane, between Middlefield Road and Fair Oaks Avenue. In 2023, the subject property was created through the approval of an urban lot split, pursuant to Senate Bill (SB) 9 and Atherton Municipal Code (AMC) Section 17.53. The original parcel included the front property, 98 Palmer Lane, and was approximately 0.55 acres, established in 1922.

Immediately east of the subject site is the community of North Fair Oaks, under the jurisdiction of San Mateo County. Neighboring properties along Palmer Lane are developed with single-family dwellings and range in lot size from 0.12- to 0.77-acres, diminishing in size as lots approach Fair Oaks Avenue. To the rear of the property, lots fronting onto Holbrook Lane similarly become smaller beyond the town’s boundary. All of the properties within this area and under Atherton’s jurisdiction are zoned R-1A, which requires a minimum lot size of one acre. The inconsistency between the zoning and the existing Atherton lots date to a 1922 subdivision (Barney Park) that predates the Town of Atherton’s incorporation and adoption of its zoning code. See Figure 1 for a map identifying the subject and neighboring properties and the Town’s boundary.

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94 Palmer Lane – Appeal of Variance and Tree Protection Zone Exception

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Figure 1: Locator Map, Parcel Map (Google Maps, 2023)
Subsequent to the property’s completion of the lot split in 2023, the property owner is now seeking to develop the lot with a single-family dwelling and accessory dwelling unit (ADU). The state’s urban lot split law requires the Town to approve development under certain criteria that accommodate two dwelling units up to 800 square-feet each and require a minimum four-foot setback. However, the Town provides an option through AMC Section 17.53 for property owners to develop beyond the 800 square foot limits, if the project conforms to the development standards of the underlying zoning district.

At this location, the required setbacks would be determined by the R-1A development standards. The applicant is seeking a variance from the R-1A standards for the front and rear yard requirements to accommodate a primary residence with an attached ADU. See Figure 2 for a site layout of the lot’s developable area and the location of the trees. The buildable area resulting from an application of R1A setbacks results in a buildable area of approximately 185 square feet.

In addition to the variance request, the proposed driveway that accesses the detached garage requires an exception from the Town’s tree protection zone (TPZ) requirements for six heritage trees, subject to approval by the Planning Commission. These exceptions accommodate a driveway, as shown in Figure 3.

A reduced plan set is provided in Attachment 1.

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94 Palmer Lane – Appeal of Variance and Tree Protection Zone Exception

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Figure 2: Developable Area Comparison and Tree Locations (Attachment 1, Sheet A-2) Figure 3: Developable Area Comparison and Tree Locations (Attachment 1, Sheet A-3)

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94 Palmer Lane – Appeal of Variance and Tree Protection Zone Exception

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On May 28, 2025 the Planning Commission voted unanimously to approve the Variance and Tree Protection Zone Exception requests. The May 28, 2025 Planning Commission staff report and attachments are included as Attachment 1 and draft meeting minutes as Attachment 2. Link to video recording of the Planning Commission meeting is included as Attachment 3. No public comment was received prior to or during the Planning Commission meeting.

Following the decision of the Planning Commission, the appellant submitted a letter (Attachment 4) on June 9, 2025 to the City Council requesting that it overturn the decision of the Planning Commission approving the Variance and Tree Protection Zone Exception requests.

ANALYSIS
Appeal Hearings and Actions by the City Council
AMC Section 17.06.100 provides the framework of the appeals of all planning and zoning matters.

This appeal is considered a new hearing and subject to the public notification process consistent with the prior Planning Commission meeting. The City Council may reverse, modify, or affirm the decision in whole or in part. The Council may refer the item back to the Planning Commission, and may also modify, delete, or add conditions as it deems necessary. In taking its action, the Council must state the basis for its action. The action of the City Council is final on the date of the decision and may not be further appealed. A person may seek judicial review of a final decision of the Town in accordance with applicable sections of the California Government Code or Code of Civil Procedure.

Appellant’s Letter of Appeal
The appellant, Michael Templeton, has submitted a letter of appeal providing background as an adjacent property owner and basis for the appeal of the Planning Commission’s decision to approve the application (Attachment 4). The appellant’s letter of appeal describes ten (10) arguments as to why he believes the Variance and Tree Protection Zone Exception request should

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not be granted. These points are described by the appellant in greater detail within Attachment 4.

Staff has provided a summary of each of these ten (10) points and a staff response to each point below.

1. Privacy Intrusion
The appellant argues that the proposed two-story residence would cause a significant invasion of privacy. With second-story windows positioned 26 feet from his property line, the appellant’s backyard could be exposed to direct views from above.

Staff Response: The 26-foot side setback provided is fully compliant with the R-1A Zoning District and is consistent with the development pattern in the neighborhood. Furthermore, under SB 9, the applicant is entitled to develop two residences on the subject lot with a minimum side setback of only four feet. SB 9 does not limit the height of these structures to a single-story, so a compliant structure could potentially result in far greater impacts to privacy. It is the position of staff as well as the Planning Commission that the approved design results in a more sensitively designed development than what is possible were the applicant to bypass local regulations and utilize the remedies allowed by SB 9 instead.

2. Excessive Visual Impact
The appellant contends that the scale and massing of the proposed structure are disproportionately large for the lot and the neighborhood. Including the two-story building, a detached garage, a walkway, and roof eaves, the visual presence along the shared property line would create a dominating and intrusive visual impact from his property.

Staff Response: The length of the main residence is approximately 51.5 feet, and the detached garage is approximately 13.5 feet. There is a required 8-foot gap between the two structures. The provided 26-foot side setback is compliant with the requirements of the R-1A zoning district and is significantly more than the 4-foot setback allowed under SB 9. Furthermore, the existing stand of oaks trees along the property line provide substantial visual screening.

3. Inadequate and Imbalanced Screening
The proposed screening of the new residence is largely dependent on oak trees located on the appellant’s property. Because the applicant plans to use their side yard as a driveway, they offer little to no visual buffering of their own, leaving the burden of privacy mitigation entirely on the appellant, who would need to install and maintain understory vegetation at his own expense.

Staff Response: The facts that the trees are existing and are primarily located on the appellant’s property do not affect the trees’ effectiveness as visual screening elements. Further, once the applicant submits a Building Permit they are required to include a landscaping plan consistent with AMC Chapter 17.50 that identifies any existing or proposed landscape screening.

4. Noise and Door Orientation

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The appellant raises concerns about the orientation of the main entrance of the new structure, which faces directly toward his backyard. He cites previous problems with a neighboring home where a similar configuration resulted in frequent, disruptive door-slamming.

Staff Response: The main entrance is fully compliant with the development standards for the R1A Zoning District, including a 26-foot side setback from the shared property line. Chapter 8.16 of the AMC provides regulations for noise control to maintain the peace, health, and safety of the Town’s residents.

5. Anticipated Construction Disturbance
Citing his experience during the lengthy renovation of 98 Palmer Lane (formerly part of the same parcel) the appellant anticipates that construction at 94 Palmer Lane will again result in ongoing noise and congestion. He previously endured years of construction traffic, work activity adjacent to his property, and materials being moved through driveways bordering his yard, all of which he expects to repeat.

Staff Response: While construction noise can be bothersome, construction of new structures is a necessary and unavoidable component of any community. AMC Section 8.16.050 and Chapter

15.40 provide regulations for construction to mitigate and minimize noise and other impacts. The Town provides enforcement mechanisms to remedy violations of these ordinances should they occur.

6. Self-Created Hardship and Financial Motivation
The appellant asserts that the claimed need for setback variances is a problem of the applicant’s own making. By choosing to split an already small parcel under SB 9, the applicant created the limitations themselves and now seeks exceptions to zoning rules in order to maximize financial gain through the construction and potential sale of a much larger residence than the zoning would otherwise allow.

Staff Response: Under SB 9, the Town cannot deny an urban lot split which meets the established criteria. The property owner has a right under state law to subdivide the property in this way.

Furthermore, SB 9 requires that the Town allow construction of up to two residences on the newly created lot within four feet of the property line. As noted in the Variance findings, the subject lot is unique regardless of the SB 9 lot split in that the original lot size of 0.55 acres was already approximately half the size of the minimum 1-acre lot size required and characteristic of the R-1A zoning. The complex patchwork of state and local laws can sometimes result in difficult development sites that cannot be fairly attributed to the applicant. A remedy for applicants in these situations, as asserted by state law, is the variance process.

7. Incompatibility with Atherton’s Character

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The appellant argues that this type of small-lot, high-density development is out of step with Atherton’s traditional values of space, privacy, and low-intensity residential design. The appellant views the SB 9 split and resulting construction plans as inappropriate for the neighborhood and potentially damaging to the town’s character and community expectations.

Staff Response: The lot size and density of the subject lot result from a combination of the site’s history and current state laws. The original lot, measuring approximately 0.55 acres would not be allowed today in the R-1A zoning district, but the parcel was created in 1922 and predates both the incorporation of the Town and the introduction of the Town’s first zoning ordinance. A century later, SB 9 became effective on January 1, 2022, which overrides local authority mandating the allowance of urban lot splits such as the one which created the subject property. Regardless of any impact to local character, the lot size and density are legal and the Town cannot prevent this level of density from occurring on the site.

8. Environmental and Aesthetic Degradation
The appellant references recent actions by the owner of 98 Palmer Lane (the front parcel, which is not part of the proposal) that have resulted in loss of trees and screening, with negative consequences for neighborhood aesthetics.

Staff Response: The property at 98 Palmer Lane is not part of the proposal and actions taken by its owner or tenants are outside the scope of the Council’s review of this appeal.

9. Excessive Lot Coverage
The appellant believes the proposed development covers far too much of the available land. The appellant suggests design alternatives that could reduce the structure’s footprint and lessen its overall impact.

Staff Response: The R-1A Zoning District does not set a lot coverage maximum. However, this zoning district does provide a maximum floor area ratio, which for the subject property is calculated at 3,007 square feet. The proposed structure complies with this requirement.

10. Lack of Proper Notice and Neighbor Outreach
The appellant states that neither he nor his neighbors received timely or appropriate notification of the project or its requested variances.

Staff Response: Public notification was achieved by posting the agenda for the May 28, 2025 Planning Commission hearing, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Legal advertisement of this hearing was published in The Almanac newspaper. Additionally, a mailed notice to owners and occupants within 500 feet of the subject lot was mailed 12 days prior to the hearing date. The signed Affidavit of Mailing Notices is included as Attachment 5.

Applicant’s Response to Appeal

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The applicant, Kelly Johnson of Zak Johnson Architects, subsequently submitted a rebuttal to the letter of appeal (Attachment 6). The following summary has been prepared by staff.

1. Request to Uphold Planning Commission’s Approval
The applicant respectfully asks the Town Council to deny the appeal and affirm the Planning Commission’s unanimous 5–0 approval of the requested front and rear setback variances. They emphasize that Planning Staff also recommends approval and assert that the project meets all required findings under both local and state law.

2. Unique Design Constraints Due to Lot Size
The applicant explains that the 0.32-acre lot was legally created through an SB 9 urban lot split approved by the Town in 2023. Due to its smaller dimensions and current zoning requirements (60-foot front and rear setbacks and 26-foot side setbacks), the remaining buildable area would be reduced to just 185 square feet, making construction of any livable single-family home impossible without a variance.

3. Long-Term Collaborative Planning Effort
The applicant notes that they have been working with the Planning Department since April 2024 and underwent a 15-month process involving multiple plan revisions, planner reassignments, and requests for additional information. The applicant states that their design evolved through this process in response to staff guidance and regulatory constraints.

4. Compatibility with Neighborhood and Tree Protections The applicant argues that the proposed design respects the neighborhood in terms of scale and privacy, and that it aligns with surrounding development on Palmer Lane. They highlight their collaboration with the Town Arborist and Fire Department to protect heritage trees and ensure emergency access. The project complies with all development standards for the R-1A zoning district, with the sole exception of the front and rear setbacks, for which a variance is requested.

To justify the variance, the applicant points out that the proposed front and rear setbacks are 37 feet and 4.75 inches, which equal 30% of the lot depth of 124.78 feet. This configuration is consistent with Section 17.32.040(D)(1) of the Atherton Municipal Code, which allows for reduced setbacks on lots recorded before April 16, 1946 and less than 200 feet deep, provided the setbacks equal 30% of the lot depth and are at least 30 feet. The applicant argues that their proposed setbacks not only meet this guideline but also reflect a reasoned and proportional approach given the site’s physical constraints.

5. Clarification on Side Setbacks and Design Decisions
The applicant points out that they are not requesting a variance for the 26-foot side setback adjacent to the appellant’s property. They also emphasize that placing the ADU on the opposite side of the

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lot was an intentional decision to reduce the impact on the appellant and better align with the denser development in the adjacent North Fair Oaks neighborhood of unincorporated San Mateo County.

6. Additional Privacy Concession in Response to Appeal
In a good-faith effort to address concerns, the applicant met with the appellant and Planning Department staff after the appeal was filed. While the applicant believes the existing tree canopy provides adequate screening, they have offered to obscure the lower portions of the second-story windows facing the appellant’s property as an added privacy measure. They include a diagram illustrating this proposed adjustment in Attachment 6.

FINDINGS ANALYSIS
Front and Rear Yard Variance Request
Variances are regulated by Chapter 17.16 of the AMC. The purpose of a Variance is to allow the Town to grant exceptions to the development standards and provisions in cases where, because of special circumstances applicable to the property, the strict application deprives such property of privileges enjoyed by other property in the vicinity and under identical land use zoning districts.

As noted above, the applicant’s submitted Variance application was approved by the Planning Commission at their May 28, 2025. Variances can be granted by the approval authority only if the designated approval authority makes all four (4) of the required findings:

1. There are special circumstances applicable to the property, including size, shape, topography, location or surroundings, where the strict application of the Zoning Title deprives such property of privileges enjoyed by other property owners in the vicinity and under identical land use zoning district classification.

Commission Review: Finding met.

The 0.32-acre subject property is uniquely small, even prior to its 2023 lot split, compared to other R-1A lots that must have a minimum size of 1-acre. Additionally, the property is situated at the edge of the Town’s boundaries, next to properties that range in lot size from 0.12- to 0.77- acres. The strict application of 60-foot front and rear yard setbacks deprives the property owner of reasonable development of a residence, otherwise consistent with R-1A development standards.

2. Granting the Variance does not constitute a grant of special privileges inconsistent with the limitations upon other properties in the vicinity and zone in which such property is situated.

Commission Review: Finding met.

The development pattern on Palmer Lane is inherently inconsistent with regard to lot size and applicable development standards given the disparity between the R-1A standards, age of lots

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(circa 1922) and transition between jurisdictional controls. The applicant is requesting a variance to apply setback standards that are consistent with an existing R-1A exception provision that would apply to lots of a similar characteristic. Therefore, while a variance is required, its granting does not convey special privileges.

3. Granting the Variance will not adversely affect the interest of the public or the interest of the residents and property owners in the vicinity of the premise in question.

Commission Review: Finding met.

The variance request allows a centralized siting of the development. Alternatives to the proposal that are supported through state law and circumvent local standards would allow two independent residences, up to 800 square-feet with setbacks of four-feet and ancillary structures, such as detached garages of ten-feet. Therefore, although the project requires a variance from the R-1A standards for front and rear yard setbacks, it is more compliant with local regulations than the state-mandated alternatives. Additionally, beyond the request for front and rear yard variances, the proposal complies with all other R-1A standards.

4. The granting of the Variance is consistent with the objectives of the General Plan and the Zoning Code.

Commission Review: Finding met.

The stated purpose of the AMC Title 17: Zoning is to implement the General Plan. The regulations within Title 17 provide directions on the location, size, and height of residential structures within the Town’s private properties. As described within this report the proposed development on this property complies with all R-1A standards, with the exception of the front and rear yard setbacks. Additionally, the development is more compliant with local setback standards than are otherwise required by state law.

Therefore, the project is consistent with the following goals and objectives of the General Plan:

• Land Use Goal LU-1: To preserve the Town’s character as a scenic, semi-rural, thicklywooded residential area with abundant open space. • Land Use Objective LU-1.3: To retain the quality of life, character and existing in the Town.

Tree Protection Zone Exception Request
The radii of Tree Protection Zones for heritage trees are determined by Section 2.2(A)(1)(b) of the Town of Atherton Heritage Tree Preservation Standards and Specifications. The radius of the Tree Protection Zone within the R-1A zoning district is eight times (8x) the diameter of the tree as measured at breast height (4.5 feet above natural grade). The project proposes tree protection zone exceptions reducing these radii for six trees up to 3.7x.

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Per Section 2.2(B)(4), the Planning Commission may authorize an exception to the Tree Protection Zone requirements, based on the following criteria from Section 2.2(B)(5):

1. The relation of the project to criteria listed in Section 2.2.B.2 of the Heritage Tree Ordinance and Tree Preservation Standards:
a. The utility location is required by a utility company and it cannot be moved. A confirmation in writing from the utility is required.
b. If the species is tolerant of construction based on species, health, size, and age from the Matheny and Clark tolerance chart.
c. There are no roots over 2-inches diameter that need to be cut. d. Other criteria as may be required by the Town Arborist.

2. The probability of failure which is a function of heritage tree and site conditions such as, but not limited to, structural defects, presence of disease, species history, age or remaining life span, and varying weather conditions.

3. The probability of a public safety hazard, personal injury or significant property damage as a function of proximity to existing structures and objects of value and interference with utility services.

4. The number, species, size and location of existing trees in the area and the effect of the requested exception upon shade, noise buffers, protection from wind damage, air pollution, historic value, scenic beauty, health, safety and general welfare of the area and town as a whole

5. The necessity to allow reasonable use or other enjoyment of the property when there is no demonstrated feasible alternative to the exception while meeting other adopted goals and policies of the general plan to the greatest extent possible.

At their May 28, 2025 meeting, the Planning Commission considered the criteria above and approved the tree protection zone exceptions based on a memo with recommended conditions of approval prepared by the Town Arborist. In this memo, the Town Arborist acknowledges the need for access to the site and indicates concerns that five of the subject trees are shared or neighbor trees and asserts the needs for conditions of approval to ensure care is applied during related construction activities.

The Town Arborist also noted that the applicant had decreased the width of the driveway to allow more room for the existing trees. Additionally, the applicant agreed to apply materials that will require less grading and base rock. These materials will be better for the roots of the trees and will cause less compaction.

CONCLUSION
As indicated above, Planning Staff and the Planning Commission have found that the proposed project meets all four findings required pursuant to AMC Chapter 17.16 for the variance request.

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In addition, the Planning Commission has found that the Tree Protection Zone Exception request, with the conditions of approval as written, meets all of the requirements of the Town of Atherton Heritage Tree Preservation Standards and Specifications.

ALTERNATIVES AND RECOMMENDATION
The Council has the following options:

1. Uphold the decision of the Planning Commission and deny the appeal, thereby approving the requests for a Variance a Tree Protection Zone Exception.

2. Approve the appeal and thereby deny a Variance to allow to a reduction of the front and rear setbacks to 37-feet, 4.75-inches and deny the Tree Protection Zone Exception to allow construction of a gravel driveway within the Tree Protection Zone.

3. Refer the application back to the Planning Commission for consideration.

Staff is supportive of the Variance request as all four required findings in order to grant approval have been met. Staff also supports approval of the Tree Protection Zone Exception with the conditions authored by the Town Arborist and approved by the Planning Commission. It is worth noting that an SB 9 project would not be required to adhere to the Town’s Tree Protection Zone requirements and could therefore result in far greater damage to the existing trees. Therefore, Planning Staff recommends that the City Council deny the appeal and uphold the Planning Commission’s approval of both the Variance and the Tree Protection Zone Exception requests.

ENVIRONMENTAL IMPACT
This proposal has been determined to be categorically exempt from further environmental review pursuant to CEQA Section 15303, New Construction and CEQA Section 15311, Accessory Structures.

POLICY FOCUS
The 2023-2031 Housing Element, revisions of which were adopted by the City Council on February 19, 2025, includes several goals and programs consistent with the proposed development, including:
• Goal 3.710: Facilitate the private development of housing to meet the above moderate income housing need identified for Atherton.
• Program 3.811(A) New Single Family Housing Development: Continue to facilitate and expediate the development of new single-family housing units. • Program 3.811(B) New Single Family Housing Development from SB 9 Implementation:

The Town adopted an SB 9 ordinance consistent with State law provisions in 2022. If development trends and assumptions are not being met, the Planning Department will prepare an ordinance to further incentivize lot splits. • Program 3.812(A) New Construction of Affordable Accessory Dwelling Units: Continue to encourage the development of ADUs and approve ADUs ministerially in conformance with State law provisions.

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FISCAL IMPACT:

All costs covering the processing of this appeal application are paid for by the appellant.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Legal advertisement of this hearing was published in The Almanac newspaper and a mailed notice to owners and occupants within 500 feet of the subject lot was mailed 12 days prior to the hearing date. To date, the Town has not received any public comment on the proposal.

ATTACHMENTS

1. May 28, 2025 Planning Commission Staff Report and Attachments

2. May 28, 2025 draft Planning Commission minutes

3. Planning Commission Meeting Recording, May 28, 2025 (online external link, relevant portion for item at 94 Palmer Lane begins at the 46 minute:5 second mark)

4. Letter of Appeal, dated June 9, 2025

5. Signed Affidavit of Mailing Notices

6. Applicant’s Rebuttal to Letter of Appeal, dated July 7, 2025

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Town of Atherton
Planning Department
80 Fair Oaks Lane
Atherton, California 94027
Phone: (650) 752-0544
DATE: MAY 28, 2025
TO: PLANNING COMMISSION
FROM: BRITTANY BENDIX, CONSULTING TOWN PLANNER
SUBJECT: Requests for Front and Rear Setback Variances (VAR24-003) and Tree Protection Zone Exceptions (PTPZ25-00002) to construct a new single-family dwelling with an Accessory Dwelling Unit (ADU) at 94 Palmer Lane (APN 060- 163-290).

CEQA: This proposal has been determined to be categorically exempt from further environmental review pursuant to: CEQA Section 15303, New Construction and CEQA Section 15311, Accessory Structures.

RECOMMENDATION:

For the reasons outlined in this staff report, Planning Staff recommends that the Planning Commission approve the Front and Rear Setback Variances and the Tree Protection Zone Exception requests for distances ranging from to 3.7- to 7-times the respective trunk's diameter at breast height, noted as 3.7x to 7x, for six heritage trees.

BACKGROUND:

The subject property is located at 94 Palmer Lane (APN 060-163-290) and is a 0.32-acre flag lot within the R-1A zoning district. The property is located along the northeast edge of the Town, situated on Palmer Lane, between Middlefield Road and Fair Oaks Avenue. In 2023, the subject property was created through the approval of an urban lot split, pursuant to Senate Bill (SB) 9 and Atherton Municipal Code (AMC) Section 17.53. The original parcel included the front property, 98 Palmer Lane, and was approximately 0.55 acres, established in 1922.

ATTACHMENT 1

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Figure 1: Locator Map, Parcel Map (Google Maps, 2023)
Subsequent to the property’s completion of the lot split in 2023, the property owner is now seeking to develop the lot with a single-family dwelling and accessory dwelling unit (ADU). The state’s urban lot split law requires the Town to approve development under certain criteria that accommodate two dwelling units up to 800 square-feet each and require a minimum four-foot setback. However, the Town provides an option through AMC Section 17.53 for property owners to develop beyond the 800 square foot limits, if the project conforms to the development standards of the underlying zoning district.

Both applications and corresponding narratives are provided at Attachments 1, 2, and 3. A reduced plan set is provided at Attachment 4.

ATTACHMENT 1

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Figure 2: Developable Area Comparison and Tree Locations (Attachment 4, Sheet A-2) ATTACHMENT 1

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Figure 2: Developable Area Comparison and Tree Locations (Attachment 4, Sheet A-3) PROJECT DESCRIPTION:

The project proposes construction of a 2,961 square-foot primary residence with a detached singlecar garage and an attached 800 square-foot ADU. Per Atherton Municipal Code Section 17.53.050, any proposed single-family dwelling greater than 800 square-feet is subject to the R-1A development standards, which include 60-foot front and rear setbacks for the main building. The project provides front and rear setbacks of 37-feet 4.75-inches, which require approval of a variance by the Planning Commission. Tables A, B, and C provide the development standards for the proposed main building, detached garage and attached garage. The project complies with all R-1A development standards with the exception of the front and rear yard requirements.

As described in the applicant’s variance request (Attachment 2) the proposed front and rear main building setbacks correspond to a provision in AMC Section 17.32.040(D)(1) that allows for a reduction from the standard 60-foot minimum setback for lots that were established prior to 1946 and have a depth less than two hundred feet. The reduced front and rear setbacks are equal to thirty percent of the lot depth, with a minimum of thirty feet.

Excluding the flag portion of the lot, the remaining area has a lot depth of 124.78 feet. The proposed setbacks equate to thirty percent of that depth, or 37-feet 4.75-inches.

ATTACHMENT 1

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Table A: Required and Proposed Main Building R-1A Development Standards Standard Required Proposed Status
Front Setback 60-feet min 37-feet 4.75-inches Does not comply Rear Setback 60-feet min 17-feet 4-inches Does not comply Side Setback 26-feet min 26-feet Compliant
Height 30-feet (max) overall
22-feet (max) sidewalls
30-feet to peak
21-feet 10-inches Compliant
Floor Area Ratio
(square feet)
3,007 sf max overall
1,049 sf max above 1st floor
2,961.4 sf overall
1,009.6 above 1st floor Compliant
Table B: Required and Proposed Accessory Buildings (Garage) Development Standards Standard Required Proposed (As Built) Status
Front Setback
Min. 120-feet or 30-feet
behind the main structure,
whichever is less
More than 90-ft behind the
main structure Compliant
Rear Setback 10-feet min 18-feet 5-inches Compliant
Side Setback 10-feet min 26-feet Compliant
Distance from
Main Building 8-feet min 8-feet 1.75-inches Compliant
Height 15-feet max 12-feet 2-inches Compliant
Table C: Required and Proposed ADU (800 square feet) Development Standards Standard Required Proposed (As Built) Status
Front Setback 0 feet min 67-feet 4.75-inches Compliant
Rear Setback 4-feet min 19-feet 0.5-inches Compliant
Side Setback 4-feet min 6-feet Compliant
Distance between
structures N/A Attached to Main Residence Compliant
Height 30-feet max 15-feet Compliant
ATTACHMENT 1

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The Planning Commission may grant a Tree Protection Zone Exception (PTPZ) in the R-1A Zoning District for the construction of driveways in new areas that are within a distance from a heritage tree that is less than 8 times the diameter of the trunk at breast height, noted as “8x.” For areas of the lot where driveways are pre-existing, the required TPZ is 3x. Table D provides a summary of the heritage trees that require PTPZs less than 8x to accommodate a new driveway in an area previously undisturbed. The exceptions range from 3.7x to 7x.

The applicant is proposing an Easypave gravel driveway as the new driveway material and must be a minimum of 16 feet in width to comply with access requirement by Menlo Fire. Where possible, the applicants have also worked with Menlo Fire to further reduce the width around trees that are not subject to this request (trees number T9, T10, and T12).

Table D: Summary of Subject Heritage Tree Proposed for Heritage Tree Removal Tree # Tree Species Diameter Breast
Height (dbh)
Tree Protection Zone
Exception (PTPZ)
Request
Comment
T14 Coast Live Oak 16” 5.7X Good
T15 Coast Live Oak 18” 5.9X Good; Shared tree
T16 Coast Live Oak 32” 3.7X Good; Shared, Neighbor’s tree T17 Coast Live Oak 24” 5.3X Good;
Neighbor’s tree
T18 Coast Live Oak 16” 7.0X Good; Shared
Tree
T19 Coast Live Oak 19” 6.3X Good; Neighbor’s Tree

FINDINGS ANALYSIS
Variance Request
To grant a variance, the Planning Commission must make four findings contained in Atherton Municipal Code Chapter 17.16 and California Government Code Section 65906.

The following analysis by staff addresses each finding:

A. There are special circumstances applicable to the property, including size, shape, topography, location, or surroundings, such that the strict application of this title deprives such property of privileges enjoyed by other property owners in the vicinity and under identical land use zoning district classifications.

Staff review: Finding met.

0.12- to 0.77-acres. The strict application of 60-foot front and rear yard setbacks deprives ATTACHMENT 1

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the property owner of reasonable development of a residence, otherwise consistent with R1A development standards.

B. Granting the Variance does not constitute a grant of special privileges inconsistent with the limitations upon properties in the vicinity and zone in which such property is situated.

Staff review: Finding met.

The development pattern on Palmer Lane is inherently inconsistent with regard to lot size and applicable development standards given the disparity between the R-1A standards, age of lots (circa 1922) and transition between jurisdictional controls. The applicant is requesting a variance to apply setback standards that are consistent with an existing R-1A exception provision that would apply to lots of a similar characteristic. Therefore, while a variance is required, its granting does not convey special privileges.

C. Granting the Variance will not adversely affect the interest of the public or the interest of the residents and property owners in the vicinity of the premise in question.

Staff review: Finding met.

D. The granting of the Variance is consistent with the objectives of the General Plan and the Zoning Code.

Staff review: Finding met.

Therefore, the project is consistent with the following goals and objectives of the General Plan:
• Land Use Goal LU-1: To preserve the Town’s character as a scenic, semi-rural, thickly-wooded residential area with abundant open space. • Land Use Objective LU-1.3: To retain the quality of life, character and existing ATTACHMENT 1

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in the Town.

Tree Protection Zone Exception Request
To consider a PTPZ, the Planning Commission may approve or reject such applications based on the following criteria:

A memo by the Town Arborist analyzing the proposed project is provided in Attachment 5. In this memo, the Town Arborist acknowledges the need for access to the site and indicates concerns that five of the subject trees are shared or neighbor trees and asserts the needs for conditions of approval to ensure care is applied during related construction activities. The Town Arborist further appreciates the decreased width of the driveway to allow more room for existing trees, as well as the implementation of materials that will require less grading and base rock. These materials will be better for the roots of the trees and will cause less compaction. In conclusion the Town Arborist recommends approval of the requests with the following conditions of approval:

1. The Applicant must provide outreach to the neighbor owning trees subject to this request, ensuring that they are aware of the project scope, prior to issuance of a related building permit.

ATTACHMENT 1

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2. The Project Arborist is required to be on hand during excavation for the demo of the existing driveway and excavation of new driveway.

3. Excavations are required to be performed carefully and by hand 8x away or less to avoid tearing or pulling roots.

4. The Project Arborist or their designated person should cut all roots larger than 1 inch in diameter with a sharp saw on the side of the excavation closest to the tree (s).

5. No roots over 2” to be cut.

6. All work in this area is required to be documented in the quarterly arborist reports.

7. Install Easypave grid to as shown in submitted detail.

The General Plan goal that can be found to be consistent with the recommendation to approve the Tree Protection Zone Exception Permit is below:

Town of Atherton General Plan, Land Use Policy LU-1.8:

Maximize preservation of heritage trees and existing trees within a development site to the greatest degree feasible, consistent with the Heritage Tree Ordinance and Tree Preservation standards and specifications. Require new development to comply with the Town’s requirements for tree protection, removal, and replacement.

PUBLIC NOTIFICATION
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Legal advertisement of this hearing was published in The Almanac newspaper. Additionally, a mailed notice to owners and occupants within 500 feet of the subject lot was mailed 12 days prior to the hearing date. To date, the Town has not received any public comment on the proposal.

CONCLUSION
As indicated above, Planning Staff finds that the proposed project meets all four findings required pursuant to AMC Chapter 17.16 and recommends the Planning Commission approve the variance request. Additionally, Planning Staff supports the recommendations of the Town Arborist to conditionally approve the Tree Protection Zone Exception request as proposed.

A draft Certificate for approval is provided as Page 1 in Attachment 6.

ALTERNATIVES:

The Planning Commission could deny or modify any item related to these requests. Should the Planning Commission decide to deny the request the Commission would need to make the required findings in the negative and make the application subject to the draft Certificate for denial provided as page 2 in Attachment 6.

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RECOMMENDED FORMAL MOTION (APPROVAL):

I move that the Planning Commission approve the requests for Front and Rear Setback Variances (VAR24-003) and Tree Protection Zone Exceptions (PTPZ25-00002) to construct a new singlefamily dwelling with detached garage and attached ADU at 94 Palmer Lane (APN 060-163-290) and categorically exempt the project from the provisions of the California Environmental Quality Act (CEQA) under AMC Section 15.32.100 and CEQA Section 15304 (Minor Alterations to Land).

RECOMMENDED FORMAL MOTION (DENY):

I move that the Planning Commission deny the requests for Front and Rear Setback Variances (VAR24-003) and Tree Protection Zone Exceptions (PTPZ25-00002) to construct a new singlefamily dwelling with detached garage and attached ADU at 94 Palmer Lane (APN 060-163-290). /s/ Brittany Bendix
Brittany Bendix, Consulting Town Planner
Attachments:

1. Signed Applications

2. Variance Project Description Letter

3. Tree Protection Zone Exception Request Letter

4. Plan Set

5. Town Arborist Memo/Letter

6. Draft Variance Certificates
ATTACHMENT 1

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Docusign Envelope ID: D983E377-34A0-4B7A-9025-2D3DA9F4C07F 9/4/2024
Attachment 1
ATTACHMENT 1

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Updated 6/13/2024

TOWN OF ATHERTON

PLANNING COMMISSION APPLICATION
TYPE OF APPLICATION FEE*
Appeal $6,015
Special Structures Permit $8,265
Heritage Tree Removal Permit (HTR) $6,945
Tree Protection Zone Exception (PTPZ) $2,775
Variance $10,680
Conditional Use Permit $8,560
General Plan Amendment $32,400
Initial Review/Negative Declaration $9,600
Lot Line Redesignation $6,005
School Master Plan $6,765
Tentative Parcel Map $11,445
Final Parcel Map $5,375
Zoning Ordinance Amendment $13,695
Environmental Impact Report Actual cost
Fees reflect the Town of Atherton Master Fee Schedule, effective July 1, 2024 SITE ADDRESS: ____________________________ APN: __________________________ Provide a brief description of the proposed project: _________________________________________ _________________________________________________________________________________ PROPERTY OWNER:

Name:

Mailing Address:

Phone:

Email:

Signature:

APPLICANT:

Name:

Mailing Address:

Phone:

Email:

Signature:

FOR COMPLETION BY TOWN OF ATHERTON:

Amount Paid: _______________ Received by: ___________________________Date Submitted: ______________________ Project #: __________________
*All Fees are also subject to a 3.7% Technology Surcharge 94 Palmer Lane, Atherton CA 94027 060-163-290
Applying for Tree Protection Zone Exception for
various trees located on the site related to driveway location and Fire Department access requirements 94 Palmer Lane, LLC
1929 Bryant St., Palo Alto, CA 94301
650-422-9142
[email protected]
Kelly Johnson, Zak Johnson Architects
1635 Columbia Dr., Mountain View CA 94040
650-329-9767 office 650-793-0129 mobile
[email protected]
✔

ATTACHMENT 1

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Project Description
94 Palmer Lane, Atherton, CA 94027
September 25, 2024 - revised
Town of Atherton Planning Commissioners:

We are submitting this application to obtain a variance to decrease the front and rear setback for the property located at 94 Palmer Lane, which was created as part of an urban lot split (SB 9) subdivision in May 2023.

Attached to this application you will find the following architectural drawings that are referenced in this narrative:

Sheet A-1 – Project Data, Site Context Photos, Vicinity Map & Surrounding Area Plan - Neighborhood Context.

Sheet A-2 – Proposed Site Plan & Proposed Section through Site.

17.16.010 – Purpose and Applicability:
94 Palmer Lane is a flag lot and is part of the R-1A zoning district. See Sheet A-1 for a Vicinity Map, Site Context Photos, and Surrounding Area Plan to see location and neighborhood context.

According to the municipal code section 17.32.040.D.1, the front and rear setbacks shall be a minimum of 60’. The property dimension at 94 Palmer Lane (excluding the driveway flag), is 124.78’ from front to rear. Therefore, when we apply the minimum front and rear setbacks, we are left with only 4.78’ between setbacks in which to build a single-family residence. This has been illustrated on Sheet A-2 on the Proposed Site Plan.

Under this strict application of the zoning setbacks for R-1A, the owner is not afforded the same privileges enjoyed by other property owners in the vicinity within the same zoning district. The owner cannot develop a 2 story, single-family residence on this property without a variance for the front and rear setbacks. As you will see on Sheet A-1 Surrounding Area Plan, all of the surrounding properties have single family homes and many of them are indeed 2-story and include various accessory structures on their property.

17.53.050 – Objective Standards and Requirements for Dwelling Units Developed Pursuant to Chapter 17.53
As mentioned above, 94 Palmer Lane was created as part of an SB9 lot subdivision.

The following development is permitted on each SB9 parcel:

1. An Existing Primary Dwelling Unit and an SB9 unit

2. Two SB9 units

3. A Primary Dwelling Unit and an ADU or JADU (Additional ADU’s may be allowed per Atherton’s ADU ordinance.)
ATTACHMENT 1

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To match the relative size and three-dimensional volume of the neighboring homes and the market value of the surrounding properties, the Owner has hired Zak Johnson Architects and is underway with the development of a design for option #3, a primary dwelling unit and an ADU.

As part of this design work, it became clear that the Owner would need to request a variance for the front and rear setbacks to enjoy the same privileges as their neighbors and to develop their SB9 lot in a permitted use of the newly created parcel.

When reviewing the zoning ordinance regarding R-1A setbacks, a second provision of

17.32.040.D.1 states, “however, on lots of record prior to adoption of Ordinance No. 146 (April 16, 1946) with a depth of less than two hundred feet, the front and rear yards shall each be thirty percent of the lot depth with a minimum of thirty feet;” Although 94 Palmer Lane was created in 2023, there is precedence in the municipal code to allow us to calculate our front and rear setbacks to be 30% of the lot depth because it is less than two hundred feet deep.

When we calculate using this provision, 124.78’ x 30% = 37.4' or the equivalent of 37'-4 3/4".

Although our property was created after 1946, we are asking for a variance to use a front and rear setback equal to 37.4' or the equivalent of 37'-4 3/4" to design and build a 2 story, singlefamily home and an attached ADU at 94 Palmer Lane. If you refer to the Proposed Site plan on Sheet A-2 you will see the graphic depiction of the front and rear setback variance that we are asking to be granted.

Because this site is a flag lot, the new front setback would be approximately 180’ from the edge of the road.

If we are granted this front and rear variance, we will be able to develop a 2-story house with an attached ADU that would meet all other R-1A zoning requirements and would not need any other exceptions for allowable floor area, side setbacks, or maximum heights.

17.16.030 – Variance Findings:
(A.) We believe that the strict application of the R-1A setbacks do not allow the property owner the same privileges enjoyed by surrounding properties. By applying the 60’ front and rear setbacks, and leaving only a 4.78’ buildable center strip, this would not allow the owner the ability to develop a 2-story house with an attached ADU that shares the same relative size, threedimensional volume, and market value that the surrounding neighbors are afforded. If you refer to the Surrounding Area Plan – Neighborhood Context Drawing on Sheet A-1, you will see that there are several properties just North of 94 Palmer Lane that have been developed in a very similar fashion. There are multiple properties that have a single-family 2 story house facing Palmer Lane in conjunction with a flag lot behind them. Each of these flag lots has a singlefamily home that is approximately the same scale, three-dimensional volume, and market value that granting this variance would allow the owner to design for their property. It is true that there is a border between two municipalities along one of the 94 Palmer Lane property lines, but the overall fabric and the context of this neighborhood supports this variance request. (B.) If we are granted this variance, we do not believe that it constitutes a special privilege inconsistent with the limitation upon other properties in the vicinity. In fact, we believe that this variance would allow 94 Palmer Lane to be developed in a manner similar to the surrounding ATTACHMENT 1

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neighbors’ houses and would fit in well with the relative size of current homes, the threedimensional volume of the buildings, and the market value of the surrounding properties & the overall neighborhood fabric.
(C.) By granting this variance, we do not believe there would be any adverse effects to the public or the residents and property owners in the vicinity. The size of the setbacks we are requesting would position a new single-family house clearly in the middle of the property giving generous distances from the surrounding neighbors. And the new front setback would be approximately 180’ from the edge of the road. In addition, you will see that there are many large, heritage trees along the perimeter of the site that provide a natural barrier between neighboring properties. These tree locations can be seen in the Site Context Photos on Sheet A-1 and on the Proposed Site Plan on Sheet A-2.
(D.) The granting of our variance application is consistent with the objectives of the general plan and would allow the development of an additional single-family home and an ADU in the Town of Atherton on a property that currently contains only a dilapidated pool house. The two new housing units would be beneficial in adding housing to the area.

In addition, we are reaching out to (4) neighbors, listed below, whose properties share a lot line with 94 Palmer Lane to share our plans and to answer any questions they might have for us:
98 Palmer Lane, Atherton
506 Palmer Lane, Menlo Park
80 Palmer Lane, Atherton
37 Holbrook Lane, Atherton
Thank you for your consideration of this application.

Kelly Johnson, Zak Johnson Architects
Andre Mogozo, Owner
ATTACHMENT 1

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Project Narrative
94 Palmer Lane, Atherton CA
April 25, 2025
Town of Atherton Planning Commissioners:

In addition to the Variance Application regarding the front and rear setbacks for 94 Palmer Lane, we are submitting an application to decrease the Tree Protection Zone (TPZ) for various trees on the property that are impacted by the proposed development.

With this application, we have submitted an arborist report prepared by Daniel Soto from Dsoto Tree & Arborist Services dated 9/15/22. In this narrative we will also refer to the Proposed Site Plan w/TPZ information & Fire Department Requirements on Sheet A-3. This sheet has also been included as part of the Variance Application for setbacks.

As part of our due diligence, we reached out to the Menlo Park Fire Department to engage in a discussion about fire protection requirements for the site. Due to the flag lot geometry and the long access corridor associated with the property, there are limited solutions to gain vehicular access for both fire trucks and passenger cars.

Menlo Park Fire Department will require a 16’ wide driveway from the street to the rear lot line of the neighboring property that sits in front of 94 Palmer Lane. There is currently an asphalt driveway in this location that averages 13’-4” wide. Trees T9, T10, T12 & T13 are impacted by this driveway location. In general, 3 of these trees are exempt from the required TPZ because of the existing driveway on the property. We were advised by Sally Bentz that if we put in a new driveway in the exact location as the existing driveway, we would be exempt from the TPZ’s in this location only. The Fire Department requires us to widen the existing driveway. However, they have agreed to let us narrow the driveway for a limited portion around trees T9, T10 & T12.

See Sheet A-3 for this agreed upon configuration and for the minimal impact to Tree T13.

As part of our design process, we located a small, 1-car detached garage at the rear of the property. Although it would logically make more sense for this to be located at the front of the property where the long driveway enters the main portion of the site, the rear location was chosen to adhere to the zoning ordinance called out in 17.40 for accessory buildings and structures that dictates a detached garage shall be more than 30’ behind the front face of the main house. If the planning commission would allow us to have the detached garage in the front yard, because it sits more than 130’ behind the street front, we would choose this preferred location instead of having a long driveway all the way to the back of the property which impacts several heritage trees.

To access the detached garage with a vehicle, we propose building a 12’ driveway along the Southwest border of the property. This impacts the required TPZ of trees T14, T15, T16, T17, T18, T19, & T20. In general, you will see that these trees are located right on the property line.

See Sheet A-3, for a graphic depiction and a numerical chart that shows the individual impact to

ATTACHMENT
Attachment 3
1

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each tree and the reduced TPZ’s. To help mitigate this overall impact, we are proposing to use a pervious & porous, gravel driveway system such as the BODPAVE 85 Porous Pavers made by Terram in this location (or an approved equal product with similar attributes). We have attached a product brochure to the end of this narrative to show typical characteristics of a porous paver system. In addition to allowing water to pass through the driveway, using this type of system allows us to excavate much less and use much less base rock than a typical concrete driveway. It should be noted that in a portion of this proposed driveway location, there currently exists a concrete swimming pool and concrete patio. These items will be demolished and the gravel driveway would replace a portion of theses concrete structure. Only in this pool deck location, we would be considered exempt from the TPZ’s because we are replacing the ground cover in the same location. However, we are replacing it with a better, porous material that will allow for better water percolation down into the soil.

On Sheet A-3 you will see 4 additional heritage trees at the Northeastern property line. The TPZ’s of Tree T21 & T22 are affected by the location of the new ADU. However, we are exempt from the required TPZ’s for these two trees because the building is an ADU in this location. We will note that if you look on Sheet A-3, you will see that in this location there is currently a Pool House & Shed that will be demolished. Our proposed design for the ADU will be further away from the tree trunks than what is currently existing on site at the Pool House.

Along this same property line, near the ADU, the front porch of the main house will also slightly impact the TPZ’s of Tree T23 & T24. See Sheet A-3. The patio would be a raised wood deck.

When detailed, the structural support and any foundation posts will be located completely outside of the TPZ’s of the trees. Any part of the decking that is shown inside the TPZ would be cantilevered and would not touch the ground. Even when cantilevered, at no time would the deck extend closer than 8X diameter of these two trees.

In Summary:

T9, T10, T12 exempt from TPZ requirements at Existing Driveway Location only.

T13 = 24" diameter which is 18'-10" from driveway = 9.4 X the diameter of tree.

T14 = 16" diameter which is 7'-8" from driveway = 5.7X the diameter of tree.

T15 = 18" diameter which is 8'-10" from driveway = 5.9X the diameter of tree.

T16 = 32" diameter which is 9'-10" from driveway = 3.7X the diameter of tree.

T17 = 24" diameter which is 10'-7" from driveway = 5.3X the diameter of tree.

T18 = 16" diameter which is 9'-5" from driveway = 7.0X the diameter of tree.

T19 = 19" diameter which is 9'-11" from driveway = 6.3X the diameter of tree.

T21 & T22 exempt from TPZ requirements at ADU location only.

T23 = 22" diameter which is 14'-8" from wood deck = 8.0X the diameter of tree.

T24 = 22" diameter which is 16'-3" from wood deck = 8.8X the diameter of tree.

Thank you for your consideration of this application for TPZ exemptions.

Kelly Johnson, Zak Johnson Architects
Andre Mogozo, Owner
ATTACHMENT 1

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www.terram.com
BODPAVE 85 Porous Pavers
ATTACHMENT 1

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Permanent grassed or gravel car and coach parking bays, fire access routes, helipads,taxiways, cycle paths, driveways, access roads and other trafficked areas where a structurally-sound, well drained base is present or will be installed.

TERRAM BODPAVE 85 is an interlocking cellular porous plastic paving grid system for ground reinforcement which can be installed with either a grass or gravel filled surface. BODPAVE 85 units are manufactured in the UK from UV stabilised 100% recycled waste plastic and are strong, chemically inert & non-toxic. The unique design of the BODPAVE 85 units resist lateral movement, improves traction and allows expansion & contraction whilst promoting optimum grass growth, root protection and surface stabilisation. BODPAVE 85 porous paving provides a durable, safe and environmentally friendly surface for trafficked areas with a very low carbon footprint compared to traditional paving solutions.
• Car Parking / Coach Parking bays
• Overspill / overflow grass car parks
• Emergency Service (Fire access routes)
• Grass aircraft taxiways & helipads
• Walkways and disabled access routes
• Golf buggy paths
• Driveways and residential lawn parking
• SUDS source control
Applications (Grass or Gravel)
Grid Structure
BODPAVE 85 is
suitable for grassed
surfaces, gravel
retention and SUDS source
control applications.

BODPAVE 85 installation
for a gravel car park.

Bodpave™85
TERRAM Data Sheets, Installation & Design Guidances
and Case Studies can be downloaded from www.terram.com
Occasional consecutive vehicular use
Regular vehicular use

FREQUENCY
OF USE
GRASS
GRAVEL

SUGGESTED

APPLICATIONS

UK MANUFACTURED
ATTACHMENT 1

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Features and Benefits:
• Load bearing capacity up to 400t/m² - will cope with static axle loads up to 60kN
• Supplied as 4 pre-connected pavers (1m x 1m)
- allows rapid installation
• 24 interlocking connections per paver – excellent lateral transfer of traffic loads
• 18 ground spikes per paver – excellent shear connection with the ground allows slopes up to 1:8 / 12% / 7° and generally no pinning required
• Expansion/contraction tolerant – suitable for hot and cold climates • Manufactured from 100% recycled and recyclable polymers – highly sustainable, non-toxic and chemically inert to chemically naturally found in soils
• British manufactured - lower transport carbon footprint for UK deliveries • 92% open surface structure- SUDS source control compliant • Grass or gravel finish - free draining and naturally pleasing appearance • Paving grids can be offset by 1 cell increments – east to fit around obstacles
Sustainable Drainage System (SUDS) - Source Control
The open cell structure of TERRAM BODPAVE 85 provides high surface water infiltration and is ideally suited to provide source control within a Sustainable Urban Drainage System (SUDS). BODPAVE 85 permeable paving grids should be installed onto a well prepared, free draining, firm and relatively level existing or newly constructed sub-base. By careful specification of suitable materials the sub-base can be designed to hold rain water (source control SUDS) allowing it to slowly drain away into either the underlying ground or surface water drainage system depending upon site conditions. Construction profiles for each application will be determined by specific site conditions & loading criteria. Detailed specification, design and installation guidance literature and technical information are available to download from www.terram.com. Please note that for all BODPAVE 85 grass paver/ gravel paver installations, we strongly recommend that all areas should have sufficient drainage prior to the installation. Failure to ensure this may result in the product not performing as intended.

Please note that regular tight turning of vehicles and “dry” steering may cause damage to the units and/or displace gravel infill; vehicle manoeuvring should be carefully considered at specification/design stage. Gravel filled units may require some maintenance when subjected to regular channelised and turning traffic loadings. For confirmation of the correct construction profile required and guidance on suitable loadings please contact our office on 01621 874200 to speak with a member of our technical team.

Bodpave™85
TERRAM Data Sheets, Installation & Design Guidances
and Case Studies can be downloaded from www.terram.com
ATTACHMENT 1

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Subgrade soil
TERRAM T1000
Geotextile
TERRAM
TX160 geogrid
option
60:40, Sand:Soil
Rootzone or
Gravel Bedding
DoT reduced fines
‘Type 3’ Sub-base
TERRAM T1000 Geotextile
with Grass or Gravel
Typical profile
Not all layers will apply to every application and drainage may be required. Please refer to design guidance documents.

BODPAVE 85
Car Park Bay Markers
TERRAM also manufacture car park bay markers that have
been designed to snap-fit into the square-shaped cells of the BODPAVE 85 units. Each marker is 215mm x 70mm and can
used to create dashed or solid lines and L or T shapes. They can be fixed permanently in place by used a suitable exterior grade high-strength adhesive.

Bodpave™85
TERRAM Data Sheets, Installation & Design Guidances
and Case Studies can be downloaded from www.terram.com
Bodpave 85 product details
QUANTITY (per m2 NOMINAL CELL SIZE (mm) ) COLOUR WEIGHT (Nominal) MATERIAL Ground Spikes: Each paver includes a 35mm integral ground spike Assembled Size on Pallet: 1000mm x 1000mm (2 x 2 units) Weight: 6.24kg per m² / 1.56kg per tile
Pallet Dimensions: 1000mm x 1000mm x 2340mm / Contains 18 units / 45 layers (45m²) / Total pallet weight 300kg 4 Grids
67 Plaque & 46 Round 4 Grids
67 Plaque & 46 Round
Black 6.24kg/m2
Green 6.24kg/m2
Recycled Polyethylene
Recycled Polyethylene
400tonnes/m2
400tonnes/m2
PAVER SIZE (mm) LOAD BEARING CAPACITY
500 x 500 x 50
500 x 500 x 50
Line marker details

MATERIAL
215 x 70 HDPE

COLOUR SIZE
White/Yellow

UK MANUFACTURED
ATTACHMENT 1

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Application specific literature, product data sheets, case studies and installation guides are available on request or can be freely downloaded from www.terram.com • Railways
• Road and Highways
• Landfill
• Coastal & Waterways
• Pipelines / Utilities
• Forestry & Landscaping
• Fruit & Viticulture
www.tubex.com
Further market specific literature available:

Information contained herein is, to the best of our knowledge, accurate in all material respects. However, since the circumstances and conditions in which such information and the products mentioned herein can be used may vary and are beyond our control, no representation or warranty, express or implied, of any nature whatsoever is or will be made and no responsibility or liability is or will be accepted by us, any of our affiliates or our or their respective directors, officers, employees or agents in relation to the accuracy or completeness or use of the information contained herein or of any such products and any such liability is hereby expressly excluded to the maximum extent permitted by law.

TERRAM excels in the innovative application of technology to create versatile, high-performance materials which are unique, cost-efficient and deliver significant added value.

GRS_BP85 06/17-Iss 1
Contact details:

United Kingdom
Tel: +44 (0)1621 874200
Fax: +44 (0)1621 874299
Email: [email protected]
www.terram.com
A Berry Plastics Company
Fiberweb Geosynthetics Ltd
Blackwater Trading Estate
The Causeway, Maldon, CM9 4GG
United Kingdom
ATTACHMENT 1

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Existing 1-story
House
Palmer Lane
60' wide
506 Palmer Lane
Menlo Park
Approx. 15,300 sf
510 Palmer Lane
Menlo Park
Approx. 11,500 sf
Unincorporated
San Mateo County
Border
94 Palmer Lane
Atherton
Approx. 13,990 sf
Zoned R-1A
98 Palmer Lane
Atherton
Approx. 10,150 sf
Zoned R-1A
Town of Atherton
Border
Surrounding Area Plan - Neighborhood Context
Vicinity Map
No Scale
94 Palmer Lane
Existing 2-story
House
Existing 2-story
House
Existing 1-story
House
80 Palmer Lane
Atherton
Approx. 21,800 sf
Zoned R-1A
37 Holbrook Lane
Atherton
Approx. 20.300 sf
Zoned R-1A
45 Holbrook Lane
Atherton
Approx. 22,150 sf
Zoned R-1A
29 Holbrook Lane
Atherton
Approx. 20,400 sf
Zoned R-1A
Existing 2-story
House
Existing 2-story
House
Existing 2-story
House
Acc.

Struct.

Acc.

Struct.

Acc.

Struct.
514 Palmer Lane
Menlo Park
Approx. 12,200 sf
Town of Atherton
Border
1" = 30'-0"
Holbrook Lane
0 15' 30' 60'
514 Palmer Lane
Menlo Park
Approx. 15,500 sf
Existing 2-story
House Existing 2-story
House
A-1
62 Palmer Lane
Atherton
Approx. 19,000 sf
Zoned R-1A
Existing 1-story
House
Acc.

Structs.
124.78'

90.65'
255.92'

20.96'
137.35'

70.65'
Site Context Photos
No Scale
Photo 1 Photo 2 Photo 3 Photo 4 Photo 5 Photo 6 Photo 7 Photo 1
Photo 2
Photo 3
Photo 4
Photo 5
Photo 6
Photo 7
Photo 8
Photo 8 Photo 9 Photo 10
Photo 11 Photo 12 Photo 13
Photo 9
Photo 10 Photo 12
Photo 13
Photo 11
Zoning Designation:

APN:

Lot Area:

Allowable Total Floor Area:
(13,993 x 0.163) + 726
Allowable Floor Area above 1st Floor:
(.075 x 13,993)
Max. Accessory Bldg.
(1,200sf/acre x .321 acre)
Add. Covered Roof square footage-Open on two sides
(.05 x 3007) + 500sf
State mandated ADU
(if within Accessory Building setbacks)
(if outside of Accessory Bldg. setbacks)
Max. height of Main Building
Max. height of Vertical Sidewalls
Max. height of Accessory Structure
R-1A
060-163-290
13,993 sf (approx.= 0.321 acre)
3,007 sf
1,049 sf
385.2 sf
650 sf
1,200 sf
800 sf
30'
22'
15'
Front & Rear Setback
Variance Application
94 Plamer Lane
Atherton, CA 94027
Date
Sheet Title
Scale
Job No.Zak Johnson Architects
900 College AvenueMenlo Park, CA 94025650.329.9767
Front & Rear Setback Variance Application
94 Palmer Lane
Atherton, CA 94027
As Noted
March 5, 2025
C-28919
Ren.: 8/31/25
Kelly W. Johnson
Licensed
Architect
State of
California
Kelly W. Johnson
Attachment 4
ATTACHMENT 1

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Proposed Site Plan
1/16" = 1'-0"
124.78'
Front & Rear Setback calculation using 17.32.040.D.1
(124.78' x 30% = 37.4' = 37'-4 3/4")
37'-4 3/4" 37'-4 3/4"
2 6'-0" 2
6'-0"
124'-9 3/8"
9 0.6
5'
255.92'
137.35'
7 0.6
5'
2 0.9
6'
Existing 1-Story
House
60'-0"
Property Line Dimension
Rear Setback per Zoning Code
Proposed Front Setback
Variance Request
Proposed Rear Setback
Variance Request
Proposed Main Building Area
Sid
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Maximum Side Wall Height
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3 0'-0"
60'-0" 60'-0"
Proposed Section A-A through 94 Palmer Lane
1/16" = 1'-0"
37'-4 3/4"
Front Setback per Zoning Code
124'-9 3/8" Front Setback per Zoning Code Rear Setback per Zoning Code Property Line Dimension
A-2
Section A Section A
Ground Plane
60'-0"
Residential District R-1A

17.32.040.D.1 Development Standards
D. Front and Rear Yards. Minimum front and rear yard requirements are:

1. Main building, interior, and corner lots: sixty feet minimum; provided, however, on lots of record prior to adoption of Ordinance No. 146 (April 16, 1946) with a depth of less than two hundred feet, the front and rear yards shall each be thirty percent of the lot depth with a minimum of thirty feet; provided further, where main building heights are between thirty feet and thirty-four feet, the front and rear yards shall be increased by a ratio of five feet for each one-foot increase in height.

Although the Urban Lot Split (SB 9) Subdivision of 98 & 94 Palmer Lanes was completed in May 2023, there is precedence in the Town of Atherton Municpal Code to use the following development standard to determine the Front and Rear Setback on the property.

Zoning Designation:

APN:

Lot Area:

Allowable Total Floor Area:
(13,993 x 0.163) + 726
Allowable Floor Area above 1st Floor:
(.075 x 13,993)
Max. Accessory Bldg.
(1,200sf/acre x .321 acre)
Add. Covered Roof square footage-Open on two sides
(.05 x 3007) + 500sf
State mandated ADU
(if within Accessory Building setbacks)
(if outside of Accessory Bldg. setbacks)
Max. height of Main Building
Max. height of Vertical Sidewalls
Max. height of Accessory Structure
R-1A
060-163-290
13,993 sf (approx.= 0.321 acre)
3,007 sf
1,049 sf
385.2 sf
650 sf
1,200 sf
800 sf
30'
22'
15'
Front & Rear Setback
Variance Application
94 Plamer Lane
Atherton, CA 94027
Approx. 180' from street edge
Date
Sheet Title
Scale
Job No.

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7 As Noted
April 28, 2025
C-28919
Ren.: 8/31/25
Kelly W. Johnson
Licensed
Architect
State of
California
Kelly W. Johnson
ATTACHMENT 1

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ATTACHMENT 1 Page 128 of 190
All weather surface driveway
(rated for 75,000 lbs. per Menlo Park Fire)
13'-4"
16'-0"
37'-4 3/4" 37'-4 3/4"
2 6'-0" 2
6'-0"
30'-0"
If detached, Garage has to be behind this line
Proposed Site Plan w/ TPZ information & Fire Dept. Requirements 1/8" = 1'-0"
North
0 5' 10' 20' 40'
Proposed 2,961.4 sf Two-Story House
& Detached Garage
Proposed 800sf
Attached ADU
All tree diameters taken from Survey dated 4/10/2024 by Lee & Braze Engineering, Inc. and documented in Desoto Aroborist Report dated 9/15/2022. All Tree Numbers correspond to notation in Arborist Report. 24" Oak
24 " Oak
6'-0"
Front patio to be elevated wood deck
Rear Patio
1-car Garage
New gravel driveway
Existing 1 Story House
98 Palmer Ave.

N
e
w ro
w
of Land
s
c
a
p
e
s
cre
ening
tre
e
s
Side Setback
Side Setback
Proposed Front Setback Proposed Rear Setback
Front Entry Porch
18" Magnolia 16" Oak
18" Oak 20" Oak 16" Oak
(32") 24" Oak
14", 10", 8"
multi-trunk
Oak
14" Redwood
22" Oak 22" Oak
9 0.6
5'
255.92'
137.35'
7 0.6
5'
A-3
19'-0 1/2"
18'-5"
T12
T13
T14
T15 T16 T17 T18 T19
T20
(10")
6", 4"
multi-trunk
Oak
T24
T23
T9 T10
15" Ash
T11
Previously removed Black
Walnut with Town Approval.

See Arborist Report
documenting structural
issues.
10X the Diameter of Tree DBH
22" Oak
17" Oak
124.78'
T22
T21
Tree not listed as
Heritage Tree
in Arborist Report
7'-8"
8'-10"
9'-10"
10'-7"
9-'5"
9'-11"
T14 = 16" diameter which is 7'-8" from driveway = 5.7X the diameter of tree.

T15 = 18" diameter which is 8'-10" from driveway = 5.9X the diameter of tree.

T16 = 32" diameter which is 9'-10" from driveway = 3.7X the diameter of tree.

T17 = 24" diameter which is 10'-7" from driveway = 5.3X the diameter of tree.

T18 = 16" diameter which is 9'-5" from driveway = 7.0X the diameter of tree.

T19 = 19" diameter which is 9'-11" from driveway = 6.3X the diameter of tree. 5'-0"
T21 & T22 exempt from TPZ requirements
at ADU location only.

T9, T10, T12 exempt from
TPZ requirements at
Existing Driveway
Location only.

Proposed TPZ requested by Applicant
Key to TPZ Circles
Existing pool house to be demolished
(E) concrete patio around Swimming Pool,
Pool & Patio to be demolished.

Existing Asphalt driveway
with Concrete curb.
2 0'-0"
16'-0"
8' x 30' Fire Truck
18'-10"
Menlo Park Fire District REQUIRES a 16' wide all
wheather driveway for Fire Truck Access. Plan
Examiner has reviewed site plan and will allow for a
pinched in driveway at the two Heritage Trees shown.

T13 = 24" diameter which is 18'-10" from driveway = 9.4 X the diameter of tree.

Existing Asphalt driveway
with Concrete curb.

Existing shed to be demolished
16'-3"
14'-8"
T23 = 22" diameter which is 14'-8" from wood deck = 8.0X the diameter of tree.

T24 = 22" diameter which is 16'-3" from wood deck = 8.8X the diameter of tree. 8100-M
EasyPave Gravel fill
Medium Loads (over 1,000Lbs)
Plastic
Application
Permeable Parking lots & Driveways, Paddocks,
Shed Bases, Outdoor warehousing
NOTES:

1. The base height shown in the cross-section depends on specific site and loading conditions.

2. Layers shown in cross-section need to be compacted.

3. Geo-textile is to be used for stability and to prevent mixing between layers.

4. Anchors are recommended for slope installations of more than 10%.

5. This drawing is for conceptual design and information use only.

EasyPave Gravel fill (Medium Loads)
2378"
16"
3 4"
3 4"
2"
2" 1"-2" min Compacted Subgrade
EasyPave (art.8100-M)
The top of the Easypave grid should be flush
or just below the surrounding surface EasyPave Grid Gravel Size 1" or smaller Gravel Size Fine crushed to 1" Max
Geotextile (Separation layer)
(optional)
Gravel Base
1"-2" Min
Gravel Driveway Detail
level surface &
lightlycompact sub-grade
No Scale
Vodaland EasyPAVE grass &
gravel driveway grid
(or Approved Equal)
Date
Sheet Title
Scale
Job No.

Z
a
k
J
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9 0
0 C
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9 4
0 2
5 6
5 0.3
2 9.9
7 6
7 N
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9 4
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a
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t
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t
o
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,
C
A
9 4
0 2
7 As Noted
April 30, 2025
C-28919
Ren.: 8/31/25
Kelly W. Johnson
Licensed
Architect
State of
California
Kelly W. Johnson
ATTACHMENT 1

Page 129 of 190 ends

Proposed First Floor Plan
1/4" = 1'-0"
Kitchen
ADU Gathering Space ADU Bedroom #1
A
D
U
B
a
thro
o
m
#
2 A
D
U
B
a
thro
o
m
#1
ADU Closet #3 ADU Closet #2 ADU Closet #1
Family Room
Laundry & Mud Room
1-car Garage
Entry Foyer
Entry Closet
Pantry
Powder
Room
Living Room
Dining Area
Kitchen
Entertainment Unit
washer dryer
R
efrid
g.

Entry Porch
Rear Patio
Front Patio
Up
19R, 18T
sink D
W
ADU
0 5' 10' 20'
21'-1 1/4"
For Contractor Layout:

All EXTERIOR dimensions are from (Foundation to Foundation) which is also Face of Plywood to Face of Plywood
All INTERIOR dimensions are from (Stud to Stud)
All Exterior Walls to be constructed with 2 x 6 wd. studs.

All Interior Walls to be constructed with 2 x 6 wd. studs. Unless Noted Otherwise. 8'-1 3/4" 11'-1 1/4"
face of plywd.
to face of plywd.
20'-0 3/8" 28'-3 1/2"
13'-1 1/2" 11'-11 1/4" 13'-1 1/2"
27'-9 3/8" 38'-11 1/4"
2 0'-7
3/4"
18'-4 7/8"
Face of plywd. to Face of plywd.,
Typ. unless noted otherwise
Built-in Cabinetry
3 8'-2 1/4"
A-11
A
A-11
A
A-11
B
A-11
B
A-4
Date
Sheet Title
Scale
Job No.

Z
a
k
J
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9 0
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0 2
5 6
5 0.3
2 9.9
7 6
7 N
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,
C
A
9 4
0 2
7 As Noted
March 5, 2025
C-28919
Ren.: 8/31/25
Kelly W. Johnson
Licensed
Architect
State of
California
Kelly W. Johnson
ATTACHMENT 1

Page 130 of 190 ends

down
Office Niche
Primary
Bedroom
Primary Closet #1
Primary Closet #2
Primary Bathroom
Bathroom #2
Bedroom #2
S
e
c
ond
Flo
or H
allw
a
y
Proposed Second Floor Plan & First Floor Roof Plan
1/4" = 1'-0" 0 5' 10' 20'
12'-8 7/8" 16'-1 1/8"
3 8'-2 1/4"
28'-10"
3 6'-2 1/4"
28'-10"
A-5
A-11
A
A-11
A
A-11
B
A-11
B
5:12 sloped roof 5:12 sloped roof
5:12 sloped roof 5:12 sloped roof
5:12
slo
p
e
d ro
of 5:12
slo
p
e
d ro
of
5:12
slo
p
e
d ro
of 5:12
slo
p
e
d ro
of
3 1/2:12 sloped roof 3 1/2:12 sloped roof
3 1/2:12
slo
p
e
d ro
of 3 1/2:12
slo
p
e
d ro
of
5:12
slo
p
e
d ro
of 5:12
slo
p
e
d ro
of
Date
Sheet Title
Scale
Job No.

Page 131 of 190 ends

Proposed Second Floor Roof Plan
1/4" = 1'-0"
Fixed Skylight (FS) deck mounted -
size C06, R.O. of 21" x 45 3/4"
Composition shingle roofing, Typ. on 2nd floor roof only. 5:12 sloped roof 5:12 sloped roof
5:12 sloped roof
0 5' 10' 20'
A-6
A-11
A
A-11
A
A-11
B
A-11
B
Date
Sheet Title
Scale
Job No.

Page 132 of 190 ends

Refridg.

Up
19R, 18T
sink DW
20'-2 1/8" 28'-3 1/2"
27'-9 3/8" 39'-1"
2 0'-9 1/2"
3 8'-4"
11'-3"
21'-3"
48'-5 1/2"
5'-6
3/4"
12'-1"
18'-4 7/8"
3 2'-9 1/4"
1'-0"
A-7
down
16'-2 7/8"
3 6'-4"
28'-11 3/4"
2'-0"
First Floor Plan
1/8" = 1'-0"
Area Dimensions Area
PROPOSED Main House First Floor TOTAL = 1,712.7 sf
B
C
D
(48'-5 1/2" x 32'-9 1/4")
(1'-0" x 12'-1")
(20'-2 1/8" x 5'-6 3/4")
1,588.2 sf

12.3 sf
112.2 sf
Attached ADU:

Area Dimensions Area
PROPOSED Acc. Dwelling Unit TOTAL = 799.7 sf
G
H
(20'-8 1/8" x 20'-2")
(18'-4 7/8" x 20'-9 1/2")
417.0 sf
382.7 sf
Does NOT count towards
Allowable Floor Area
Second Floor Main House:

Area Dimensions Area
PROPOSED Main House Second Floor TOTAL = 1,009.6 sf
E
F
stair
(28'-11 3/4" x 36'-4")
(16'-2 7/8" x 2'-0")
(10'-10" x 7'-0")
1,052.9 sf

32.5 sf
-(75.8)sf
PROPOSED Area above 16' TOTAL = None
Second Floor Plan
1/8" = 1'-0"
A
B
C
D
E
F
G H
J
First Floor Main House:

Area Dimensions Area
PROPOSED Detached Garage Area TOTAL = 239.1 sf
A (11'-3" x 21'-3") 239.1 sf
Detached Garage:

PROPOSED Main House TOTAL = 2961.4 sf
20'-8 1/8"
2 0'-2"
Covered Roof:

Area Dimensions Area
PROPOSED Covered Roof TOTAL = 157.4 sf
J (28'-3 1/2" x 5'-6 3/4") 157.4 sf
Does NOT count towards
Allowable Floor Area
Date
Sheet Title
Scale
Job No.

Page 133 of 190 ends

Inspiration Photo of Proposed House
Looking @ West Corner of Proposed House
Looking @ North Corner of Proposed House
Looking @ East Corner of Proposed House
A-8
View from across the street looking down driveway
Looking @ South Corner of Proposed House
Date
Sheet Title
Scale
Job No.

Page 134 of 190 ends

Southwest Elevation
1/4" = 1'-0"
0 5' 10' 20'
Northwest Elevation
1/4" = 1'-0" A-9
Sid
e
Pro
p
ert
y Line
Sid
e
Pro
p
ert
y Line
6'-0"
26'-0" 26'-0"
Sid
e
S
e
t
b
a
ck
Sid
e
S
e
t
b
a
ck
Maximum Height @
2nd Floor Roof Sheathing
Elev. =524.00'
Top of Plate @ Second Floor
Elev. =517.20'
Top of Plywd. Sheathing
@ Attached ADU
Top of Plate @
Attached ADU
Elev. =509.95'
Elev. =506.25'
Top of Plywd. Subfloor
@ First Floor
Elev. =496.62'
Average Grade
Elev. =495.37'
(Calculated per City Requirements)
3 0'-0"
21'-10"
2 8'-7 1/2"
M
a
ximum
ALLO
W
A
BLE height
a
b
o
v
e
A
v
e. Gra
d
e
Pro
p
o
s
e
d
M
a
ximum height
of hous
e
a
b
o
v
e
A
v
e. Gra
d
e
Pro
p
o
s
e
d
M
a
ximum
sid
e
w
all height
of hous
e
a
b
o
v
e
A
v
e. Gra
d
e
R
e
ar Pro
p
ert
y Line
Front
Pro
p
ert
y Line
37'-4 3/4"
Pro
p
o
s
e
d
S
e
t
b
a
ck
37'-4 3/4"
8'-0" 18'-5"
12 5
Maximum Height @
2nd Floor Roof Sheathing
Elev. =524.00'
Top of Plate @ Second Floor
Elev. =517.20'
Top of Plywd. Subfloor
@ Second Floor
Top of Plate @ First Floor
Main House
Elev. =508.13'
Elev. =506.73'
Top of Plywd. Subfloor
@ First Floor
Elev. =496.62'
Average Grade
Elev. =495.37' (Calculated per City Requirements)
3 0'-0"
21'-10"
2 8'-7 1/2"
M
a
ximum
ALLO
W
A
BLE height
a
b
o
v
e
A
v
e. Gra
d
e
Pro
p
o
s
e
d
M
a
ximum height
of hous
e
a
b
o
v
e
A
v
e. Gra
d
e
Pro
p
o
s
e
d
M
a
ximum
sid
e
w
all height
of hous
e
a
b
o
v
e
A
v
e. Gra
d
e
Proposed Front Setback
Pro
p
o
s
e
d
S
e
t
b
a
ck
Proposed Front Setback
Distance btw. Main house
and detached Garage
Distance btw. Rear Property Line
and detached Garage
Standing Seam Metel Roof on 1st floor roofs
only. Ribs to be 12" o.c. typ. Color to be
approved by Architect.

Ptd., smooth troweled, stucco finish, typ.

Texture samples to be approved by Architect.
1 x 6 T&G vertical, stained cedar
wd. siding with "square" reveal
Alum. Clad Exterior, pnt. wd. interior, dual glazed
windows with simulated divided lights, Typ.

Weathershield Contemporary Collection or
Approved Equal.

Composition Shingle roofing on 2nd floor roof only.
12 5
Max. height @ Roof Sheathing
of Detached Garage
Top of Plate @
Detached Garage
Elev. =508.13'
Elev. =506.73'
9'-2"
12'-2"
Pro
p
o
s
e
d
M
a
ximum height
a
b
o
v
e
A
v
e. Gra
d
e
800 sf Attached ADU
Side Setback
15'-0"
M
a
x. ALLO
W
A
BLE height
of A
D
U
a
b
o
v
e
A
v
e. Gra
d
e
10'-10 1/2"
Side Setback
Top of Plywd. Subfloor
@ Second Floor
Top of Plate @ First Floor
Main House
Elev. =508.13'
Elev. =506.73'
12 5
12 5
Average Grade
Elev. =495.37' (Calculated per City Requirements)
Date
Sheet Title
Scale
Job No.

Page 135 of 190 ends

Atherton City CouncilJuly 16, 2025

Atherton City Council
July 16, 2025