AGENDA
Town of Atherton
City Council
JULY 16, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – HawkinsManuelian, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Pleaserefertothefootnoteattheendofthepostedagendaforadditionalnotice Meeting Agenda
– July 16, 2025 –
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Archive of Departmental Monthly Reports
Link to FY 20252026 Work Plan – Goals & Priority Projects Report REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 7)
1. APPROVAL OF BILLS AND CLAIMS FOR JUNE 2025 IN THE AMOUNT OF $4,535,720
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for June 2025 in the amount of $4,535,720
Description: This is a routine item to approve the montly bills and claims for June 2025
2. APPROVAL OF MINUTES FOR JUNE 18, JUNE 23, AND JULY 2, 2205 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for June 18, June 23, and July 2 2025 meetings.
Description: This is a routine item to approve City Council meeting minutes.
3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE ATHERTON RAIL STATION
REHABILITATION PROJECT, PROJECT NUMBER 56085
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.
Description: This is a routine item for Council to accept and authorize a Notice of Completion for the Atherton Station Rehabilitation Project.
4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE RELATING TO PURCHASING
Meeting Agenda
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3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE ATHERTON RAIL STATION
REHABILITATION PROJECT, PROJECT NUMBER 56085
Report: BEN TALAVERA, MANAGEMENT ANALYST II
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.
Description: This is a routine item for Council to accept and authorize a Notice of Completion for the Atherton Station Rehabilitation Project.
4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE RELATING TO PURCHASING
Report: MONA EBRAHIMI, CITY ATTORNEY
Recommendation: It is recommended that the Council adopt the attached Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to requirements for contracting public works projects, and Section 3.16.280 relating to public works project bids in excess of maximum authority.
Description: This will be a Council discussion to consider adopting an Ordinance amending two sections of Chapter 3.16 relating to Purchasing, including Section 3.16.240 relating to requirements for contracting public works projects, and public works project bids in excess of maximum authority.
5. AWARD OF CONTRACT FOR THE 2025 CRACK SEAL AND SLURRY SEAL PROJECT PROJECT NUMBER: 56092
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award the construction contract for 2025 Crack Seal and Slurry Seal Project, project number 56092 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $248,425 and authorize change orders up to $25,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This is a routine item to award a construction contract for 2025 Crack Seal and Slurry Seal Project, project number 56092 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $248,425.
6. AUTHORIZING THE EXECUTION OF A PUBLIC ART DONATION AGREEMENT Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council authorize the City Manager to accept a public art donation and execute a contract with Dan Friegang.
Description: This will be a Council discussion to consider authorizing the City Manager to accept a public art donation and execute a contract with Dan Friegang.
7. APPROVAL OF THE AGREEMENT BETWEEN JJ KANE ASSOCIATES, INC. AND THE TOWN OF ATHERTON FOR AUCTION SERVICES.
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approval of the agreement between JJ Kane Associates, Inc. and the Town of Atherton for auction services.
Description: The Council will consider approving an agreement with JJ Kane Associates, Inc. and the Town of Atherton for auction services.
PUBLIC HEARING (Items 8 – 8)
8. APPEAL OF A PLANNING COMMISSION DECISION TO APPROVE A REQUEST FORFRONTANDREARSETBACKVARIANCES(VAR24003)ANDTREE
Meeting Agenda
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7. APPROVAL OF THE AGREEMENT BETWEEN JJ KANE ASSOCIATES, INC. AND THE TOWN OF ATHERTON FOR AUCTION SERVICES.
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Approval of the agreement between JJ Kane Associates, Inc. and the Town of Atherton for auction services.
Description: The Council will consider approving an agreement with JJ Kane Associates, Inc. and the Town of Atherton for auction services.
PUBLIC HEARING (Items 8 – 8)
8. APPEAL OF A PLANNING COMMISSION DECISION TO APPROVE A REQUEST FOR FRONT AND REAR SETBACK VARIANCES (VAR24003) AND TREE PROTECTION ZONE EXCEPTIONS (PTPZ2500002) TO CONSTRUCT A NEW SINGLEFAMILY DWELLING WITH AN ACCESSORY DWELLING UNIT (ADU) AT 94 PALMER LANE (APN 060163290)
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: It is recommended that the City Council conduct the public hearing, deny the appeal, and uphold the decision of the Planning Commission to approve the Variance and Tree Protection Zone Exception requests at 94 Palmer Lane to allow construction of a singlefamily dwelling within portions of the required front and rear setbacks and construction of a gravel driveway within portions of the tree protection zone, based on the findings outlined below.
Description: This item will be a public hearing for the Council to review an appeal related to a variance request and Tree Protection Zone exception for a property within Atherton.
Council will review the appeal and make a decision to uphold the Planning Commission decision or grant the excemption.
REGULAR AGENDA (Items 9 – 12)
9. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review one applicant for a vacancy on the Environmental Programs Committee (EPC). There are presently 3 vacant seats eligible for appointment. The term expiration dates are June 30, 2027, June 30, 2028, and June 30, 2029.
Description: This is a routine item that will involve the Council’s consideration to appoint an applicant to the Environmental Programs Committee.
10. ADOPTION OF A RESOLUTION TO IMPLEMENT A RESIDENTIAL PERMIT PARKING PROGRAM ON MAPLE AVENUE (BETWEEN STATION LANE AND EL CAMINO REAL) AND ON ASHFIELD ROAD (BETWEEN THE TOWN CENTER AND EL CAMINO REAL)
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Staff recommends that the City Council adopt a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.
Description: This will be a Council discussion to consider adopting a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.
11. REVIEW THE RECOMMENDATION FROM THE PARK AND RECREATION Meeting Agenda
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AND EL CAMINO REAL)
Report: STEVEN D. MCCULLEY, POLICE CHIEF
Recommendation: Staff recommends that the City Council adopt a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.
Description: This will be a Council discussion to consider adopting a Resolution establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting onstreet parking to permit holders during specified hours.
11. REVIEW THE RECOMMENDATION FROM THE PARK AND RECREATION COMMITTEE REGARDING THE PICKLEBALL PROGRAM AT HOLBROOKPALMER PARK AND PROVIDE DIRECTION TO STAFF Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review the recommendations from the Park and Recreation Committee regarding the pickleball program at the Park; and provide direction regarding changes to the pickleball program including potential restriping of the courts, permanent facilities, changes in hours, use, and instructional use of the courts.
Description: This item will involve a Council review of the pickleball program to provide direction regarding changes to the pickleball program.
12. SENIOR TASK FORCE REQUEST FOR FINANCIAL SUPPORT FOR MARKETING
MATERIALS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended the Council provide direction regarding a request from the Senior Task Force for financial support to market and advertise a Senior Seminar that will take place at HolbrookPalmer Park on September 27, 2025.
Description: This will be a Council discussion to consider a request for financial support to a Town Designated Group for the cost of mailing and postage for an event being held at HolbrookPalmer Park in September 2025.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Meeting Agenda
– July 16, 2025 –
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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