Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: BEN TALAVERA, MANAGEMENT ANALYST
VIA: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 16, 2025
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE ATHERTON RAIL
STATION REHABILITATION PROJECT, PROJECT NUMBER
56085
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the Atherton Station Rehabilitation Project, Number 56085.
BACKGROUND
The Council awarded a construction contract on April 19, 2023, to Castillo Plumbing, Inc., of Burlingame for $302,000 and authorized change orders up to $30,000, for a total amount of $332,000.
This project consisted of rehabilitation the existing wood framed structure for use as a train museum and rail history interpretive center as well as integrating the building with the new Town Center. The main elements of the scope included: site improvements, wood repair/replacement, roof repair, weatherization of the structure, electrical improvements, interior and exterior improvements, and installation of fixtures and furnishings. The building is now enclosed with new doors added. Site work included restriping accessible parking, providing an accessible path from town center and from parking into building with limited landscape improvements.
On September 6, 2023, the City Council approved additional change order authority in the amount of $30,000. This increased the total contract authorization to $362,000.
Work under the contract has been completed.
ANALYSIS
ATHERTON RAIL STATION REHABILITIATION PROJECT
JULY 16, 2025
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The original contract price was $302,000. There were seven (7) change orders associated with the project totaling $49,712, brining the project construction total to $351,712. The contract change orders are summarized as follows:
• Relocation of the clock in front of station building
• Modification of interior roof access panel and associated framing • Additional concrete demolition and replacement
• Column, rafter, and substrate repairs
• Rehabilitation of the clay tile roof, including installation of decking and weatherproofing underlayment
• Additional roof sheathing and sheathing repairs
• Installation of battery backup for door operator
1. Original Contract $302,000
2. Relocation of clock $4,618
3. Roof access panel modifications $2,296
4. Additional concrete replacement $6,420
5. Column and rafter repairs $6,065
6. Clay tile roof rehabilitation $23,810
7. Additional roof sheathing repairs $2,443
8. Battery backup for door operator $4,060
Total $351,712
FISCAL IMPACT
A total of $362,000 was approved for project construction. The final construction contract amount with all approved change orders described above was $351,712.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal D - Be Forward Thinking
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
PUBLIC NOTICE
ATHERTON RAIL STATION REHABILITIATION PROJECT
JULY 16, 2025
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Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Notice of Completion