AGENDA
Town of Atherton
City Council
SEPTEMBER 17, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
PROCLAMATION RECOGNITION OF FORMER COUNCIL MEMBER DIANA HAWKINSMANUELIAN
PROCLAMATION DOMESTIC VIOLENCE AWARENESS MONTH
PROCLAMATION SUICIDE PREVENTION MONTH
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City CouncilStatelawprohibitstheCouncilfromactingonitemsnotlistedontheAgenda Meeting Agenda
– September 17, 2025 –
PROCLAMATION RECOGNITION OF FORMER COUNCIL MEMBER DIANA HAWKINSMANUELIAN
PROCLAMATION DOMESTIC VIOLENCE AWARENESS MONTH
PROCLAMATION SUICIDE PREVENTION MONTH
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Monthly Reports
Link to FY 2025/26 Workplan
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR JULY 2025 IN THE AMOUNT OF $3,796,764
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for July 2025 in the amount of $3,796,764
Description: This is a routine item to approve the monthly bills and claims for July 2025
2. APPROVAL OF BILLS AND CLAIMS FOR AUGUST 2025 IN THE AMOUNT OF $1,667,699
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for August 2025 in the amount of $1,667,699
Description: This is a routine item to approve the monthly bills and claims for August 2025
3. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for July 24 and September 3, 2025 Description: This is a routie item to approve the meeting minutes for City Council Meeting Agenda
– September 17, 2025 –
2. APPROVAL OF BILLS AND CLAIMS FOR AUGUST 2025 IN THE AMOUNT OF $1,667,699
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approve Bill and Claims for August 2025 in the amount of $1,667,699
Description: This is a routine item to approve the monthly bills and claims for August 2025
3. APPROVAL OF MINUTES
Report: ANTHONY SUBER, CITY CLERK
Recommendation: Approve minutes for July 24 and September 3, 2025 Description: This is a routie item to approve the meeting minutes for City Council
4. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ALTA PLANNING FOR THE ACTIVE TRANSPORTATION PLAN (BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE)
Report: ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
Recommendation: Staff recommends that the Council approve an amendment to the professional services agreement with Alta Planning in the amount of $50,000 for additional planning and outreach services for the Atherton Active Transportation Plan (Bicycle and Pedestrian Master Plan Update).
Description: This item is about whether Atherton City Council will amend and extend a Professional Service Agreement with Alta Planning to continue development of Atherton’s updated Bike and Ped Master Plan.
5. APPROVE A PROFESSIONAL SERVICES AGREEMENTS WITH FREYER & LAURETA, INC. FOR DESIGN AND PERMIT SUPPORT OF THE EL CAMINO REAL STORMWATER AND DRAINAGE IMPROVEMENTS PROJECT – PHASE I Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: The City Council approve a professional services agreement with Freyer & Laureta, Inc. for the design and permit support for El Camino Real Stormwater and Drainage Improvements Project – Phase I, in the amount not to exceed $150,000; Authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement.
Description: This item concerns City Council’s option to approve and direct staff to create and execute a Professional Service Agreement with Freyer & Laureta Inc. as part of the El Camino Real Stormwater and Drainage Improvements Project – Phase I.
6. REJECT ALL BIDS FOR THE ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT, PROJECT NUMBER 56109
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommend that the City Council rejects all bids received for the Atherton Library Children’s Garden Project, project number 56109, and authorize staff to rebid the project.
Description: This item concerns City Council’s review of, and decision regarding, the bids received by the Public Works Department for the Atherton Library Children’s Garden Project.
7. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE, OCTOBER 8 – 10, 2025
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council Adopt Resolution 25XX designating a voting delegate and up to two alternatives to the League of California Cities Annual Conference, Meeting Agenda
– September 17, 2025 –
Atherton Library Childrens Garden Project, project number 56109, and authorize staff to rebid the project.
Description: This item concerns City Council’s review of, and decision regarding, the bids received by the Public Works Department for the Atherton Library Children’s Garden Project.
7. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE, OCTOBER 8 – 10, 2025
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council Adopt Resolution 25XX designating a voting delegate and up to two alternatives to the League of California Cities Annual Conference, October 8 – 10, 2025.
Description: This item concerns City Council adopting a resolution formally designating a voting delegate and alternates for the League of California Cities Annual Conference.
8. APPROVAL FOR ACCEPTANCE OF A $225,000 ANONYMOUS DONATION FOR THE CONTINUATION OF A FULLTIME CONTRACT POLICE WELLNESS PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM.
Report: STEVEN D MCCULLEY, CHIEF OF POLICE
Recommendation: Approve and accept the $225,000 anonymous donation for the continuation of a fulltime contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.
Description: This item concerns City Council’s decision to accept an anonymous donation to the Atherton Police Department to allow the continuation of a fulltime Wellness Coordinator position shared between Atherton Police and other neighboring Police Departments.
PUBLIC HEARING (Items 9 – 9)
9. INTRODUCE BY TITLE ONLY AND WAIVE THE FIRST READING OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON MUNICIPAL CODE RELATING TO SPEED LIMITS
Report: ROBERT OVADIA, DIRECTOR OF PUBLIC WORKS
Recommendation: Introduce by title only and waive the first reading of the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits Description: This item concerns the introduction and first reading of a new Ordinance for the Atherton Municipal Code regarding setting new speed limits.
REGULAR AGENDA (Items 10 – 12)
10. CONSIDERATION OF AN APPOINTMENT TO THE PARK AND RECREATION
COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review one application for a vacancy on the Park and Recreation Committee.
There is one vacant seat with a term expiration of June 30, 2026.
Description: This item concerns City Council’s review of a potential appointment to a vacancy on the Parks and Recreation Committee.
11. ADOPT RESOLUTIONS AUTHORIZING THE FILING OF GRANT APPLICATIONS
TOTHESANMATEOCOUNTYTRANSPORTATIONAUTHORITYFORTHEEL
Meeting Agenda
– September 17, 2025 –
REGULAR AGENDA (Items 10 – 12)
10. CONSIDERATION OF AN APPOINTMENT TO THE PARK AND RECREATION
COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Review one application for a vacancy on the Park and Recreation Committee.
There is one vacant seat with a term expiration of June 30, 2026.
Description: This item concerns City Council’s review of a potential appointment to a vacancy on the Parks and Recreation Committee.
11. ADOPT RESOLUTIONS AUTHORIZING THE FILING OF GRANT APPLICATIONS TO THE SAN MATEO COUNTY TRANSPORTATION AUTHORITY FOR THE EL CAMINO REAL/SELBY LANE TRAFFIC SAFETY AND MOBILITY
IMPROVEMENTS PROJECT AND FOR THE ALAMEDA DE LAS PULGAS
TRAFFIC AND SAFETY IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Adopt Resolutions No. 25XX and No. 25YY authorizing the filing of 2025 Measure A and Measure W Highway Program Grant Applications for funding of the El Camino Real/Selby Lane Traffic Safety and Mobility Improvements Project and the Alameda de las Pulgas Traffic and Safety Improvement Project to the San Mateo County Transportation Authority (SMCTA).
Description: This item concerns City Council adopting two resolutions that will authorize the filing ot two grant applications with San Mateo County Transportation Authority for improvements to El Camino Real, Alameda de las Pulgas, and Selby Lane.
12. HOLBROOKPALMER PARK RESTROOM REPLACEMENT PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommend that the City Council review the proposed options; provide direction regarding the preferred approach for the HolbrookPalmer Park Restroom Replacement Project; and approve a services contract for either 1) design and supply for replacement of the playground restroom building, or 2) design services for refurbishment of the existing playground restroom building.
Description: This item concerns City Council’s review and direction to staff for options regarding the replacement or refurbishment of the public restrooms in Holbrook Palmer Park via Professional Service Agreement.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Meeting Agenda
– September 17, 2025 –
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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