2-Romtec Design & Supply Proposal — Atherton City Council, September 17, 2025

Contents

1. Process – Start to Finish

2. Key Notes

3. Romtec Scope of Materials Supply

4. Delivery, Storage, and Handling

5. Warranty and Limitations

6. Scope of Supply and Services by Others

7. Budgetary Pricing
Preliminary
Scope of
Supply and
Services
Building Supply Only
Project: Holbrook Palmer Park
Customer: Interwest
Location: Atherton, CA
Date: June 16, 2025
Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

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Section 1 below is an outline of the scope of products and services that will be included as part of the Romtec building package. Section 2 below is an outline of the scope of work for the installer to complete installation.

Section 1 – Romtec Scope

1.Process – Start to Finish
Below is an outline of Romtec’s process for designing, producing, and delivering the building kit(s). This process may require the customer to release Romtec to begin production prior to receipt of final building permit(s).

A. Romtec Provides a Quote/Proposal

1. Customer will have 30 days to place a purchase order after receipt of the Romtec quote.

2. If the customer has not placed a purchase order within the time above, Romtec reserves the right to update pricing.

3. Romtec’s Quote/Proposal will include Credit Application and Project Information forms.

4. Depending on the nature and complexity of the project, Romtec’s Quote/Proposal may also include a proposed payment schedule. Otherwise, a proposed schedule will be provided in the next step.

B. Customer Provides Signed Purchase Order, Completed Credit Application, and Completed Project Information form

1. Romtec and the customer will finalize the agreed payment schedule.

C. Romtec provides the full Scope of Supply and Design Submittal package (SSDS)

1. Romtec provides the SSDS in Romtec’s standard electronic submittal format.

2. The SSDS will include the building plan view and elevation drawings, product data sheets, and further details of the Romtec building. The SSDS supersedes this preliminary scope letter.

D. Customer reviews and comments on the SSDS

1. At this time, the SSDS should also be provided for review and comment by any other relevant entities, such as an end owner, installer, electrician, utility company, etc.

2. The SSDS typically does not contain final sealed plans and is NOT intended for review by the local building department (or other permitting authority) at this time.

3. Customer will have 45 days from purchase order date to approve the SSDS.

E. Customer Approves the SSDS and releases Romtec to begin production

1. The customer approves the SSDS and releases Romtec to begin production by signing the submittal approval and Notice to Proceed on Production (NTP) forms included in the SSDS. Romtec cannot begin production without a signed NTP form.

2. The customer’s approval of the SSDS is approval of the general building layout and relevant products/ materials. Romtec will provide sealed plans only AFTER the SSDS is approved.

3. Customer will have a maximum of ninety (90) days from the purchase order date to provide NTP.

If the 90-day approval deadline is missed, Romtec reserves the right to update pricing at any time.

F. Romtec provides the Full Sealed Plan Set

1. After the customer has approved the SSDS, Romtec will provide the customer with the Full Sealed Plan Set in Romtec’s standard electronic format (and no other, see Section 6.E.5 below). The full plans are for review by the local building department (or relevant permitting authority).

2. The Full Sealed Plan Set will include all relevant calculations, and all architectural, mechanical, structural, electrical, and plumbing plan sheets stamped by an architect or engineer licensed in the state where the project is located.

3. Romtec’s standard plan size is 11”x17”.

G. The local building department reviews and comments on the Romtec plans

1. Romtec will revise and resubmit the Full Sealed Plan Set per comments from the local building department (or relevant permitting authority).

2. Romtec includes one revision of the Full Sealed Plan Set in response to building department comments. Any comments that result in revisions of the sealed plans may result in a price increase, especially if they affect items that are already in production.

H. The local building department approves the revised Romtec plans

1. Romtec will provide up to two (2) sets of the final, approved, for-construction plans.

2. Romtec will complete production/manufacturing of the building package per the final approved plans.

I. Romtec delivers the completed building package

1. Romtec will package and palletize the completed building package, and then coordinate with the customer to deliver the package to the jobsite for construction by the installer.

2. Romtec’s warranty period begins.

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2.Key Notes
A. Romtec is proposing to design and supply the structure defined herein. Any changes or additions, including color selections, may result in a price change.

B. The following are important assumptions and/or clarifications regarding the proposal.

1. Romtec will design and supply the building to meet ComCheck requirements.

3.Romtec Scope of Materials Supply
A. Structure

1. Exterior walls: Concrete Masonry Units (aka CMU or “concrete blocks”), smooth-face, mortar joint. a. Block color: gray.
b. Exterior finish: Cedar lap siding over insulation.

2. Interior Wall Options
a. Cove base: Sanitary tile in white.

3. Exposed Steel Brackets Powder coated black.

4. Doors, frames, and hardware: Steel, powder coated in color selected by owner from standard RAL color chart.
a. Hinges: Stainless steel, ball bearing.
b. Door Closer(s): Grade 1 heavy duty.
c. Door Opener(s): Pull handles, stainless steel.
d. Door Locks: Deadbolt
i. Restroom doors only: Magnetic locking system.
e. Door Vents: Louvered.

5. Roof System
a. Wood truss roof package
i. Batt insulation.
ii. 1”x4” Cedar Trim
iii. Simpson anchors/ties
iv. Roof Sheathing
v. Lumber for truss blocking, top-of-wall blocking, eave/vent blocking vi. Vents
vii. Ice and water shield.
viii. Interior trim boards
b. Roofing Finish: Metal Panels
i. Fabral, 26-gauge, Horizon 16, standing seam.
ii. Color selected by owner from the manufacturer’s standard color chart. c. Roof Extension: Timber truss and post.

B. Plumbing Fixtures and Accessories

1. Toilet(s): China porcelain, wall mount with exposed sensor valve(s).

2. Urinal: China porcelain, top supply with exposed sensor valve.

3. Sink(s): China porcelain, wall mount with motion sensor faucet, hardwired with transformer.

4. Grab Bars: Stainless steel, wall mount.

5. Toilet Paper Dispenser(s): Stainless steel, wall mount, 3-roll capacity.

6. Drinking Fountain: Stainless steel, wall mount, non-refrigerated, bi-level, bottle filler.

7. Mop Sink: Fiberglass, floor mount, includes faucet, mop/broom holder and guard.

8. Restroom Partitions: HDPE, color to be selected by owner from manufacturer’s standard color chart.

9. Diaper Deck: Gray plastic, wall mount.

C. Electrical Fixtures

1. Exterior light fixtures
a. LED wall mount, vandal resistant.
b. Controlled by photocell.

2. Interior light fixtures
a. LED, 48”, ceiling mount, vapor tight.
b. Controlled by motion sensor.
c. Mechanical room light controlled by switch (switch supplied by installer)

3. Water Heater
a. Electric, 20-gallon tank, expansion tank.

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4. Heater: Wall mount, 1000-2750 Watt in mechanical room only.

5. Mechanical Exhaust: Inline fan(s), ducting, register(s).

6. Hand Dryer(s):
a. Wall mount, ThinAir.

7. Breaker Panel: 100 amp, single-phase, rain tight.
a. Sized for Romtec supplied equipment only.

4.Delivery, Storage, and Handling
A. Delivery Vehicle Size

1. Romtec’s delivery vehicles are vans or trucks with 53’ trailers, or the largest trailer up to 53’ that is legally allowed to access the job site. Overall dimensions of the delivery vehicles are:
a. 70’ overall length
b. 102” wide
c. 168” high
B. Number of Deliveries

1. Romtec bases its freight quote on the optimal minimum number of deliveries. If the customer elects to increase the number of deliveries, it may result in additional freight charges.

2. Regardless of the number of deliveries, the customer is responsible for all offloading and related costs.

C. Delivery inspection

1. Romtec allows for five (5) business days for the customer to inspect and accept the delivered building package.

2. Any items not specifically rejected after five days are considered accepted.

5.Warranty and Limitations
A. Warranty

1. Please review the Romtec warranty by clicking the link below:
https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28-22.pdf B. Disclaimers

1. Stone and mineral products such as tile, stone veneer, and concrete will all show surface cracks over time. Romtec cannot guarantee that stone products in the building will not eventually show surface cracks. Repair of cracks in stone products is a maintenance issue, not a warranty issue.

2. Romtec passes along the manufacturer’s warranty for metal roofing. Most metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory; otherwise, most have special storage requirements to validate their warranty. All project circumstances are different, and because Romtec cannot guarantee that metal roofing is installed within the timeframe allowed from the manufacturer or that the metal roofing will be stored at the jobsite according to the manufacturer’s requirements, Romtec does not include metal roofing in the overall Romtec building warranty.

3. Smooth face CMU block can have a significant variation in color and texture and should never be used as an architectural finish. Smooth face CMU block should always be either painted or have siding covering it. Romtec does not guarantee uniform color or texture of block, nor claim that any aspect of block color or texture will remain stable over time.

4. Most HVAC equipment manufacturers (heat pumps, air conditioners, heaters, etc.) require installation by a factory certified technician to engage their warranty. The installer must demonstrate installation was completed per manufacturer requirements to make a valid warranty claim for HVAC equipment.

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6.Scope of Supply and Services by Others
A. Overview
The following section includes an overview of items to be provided by others that are required to complete the installation of the Romtec building package.

1. Items in this section are typically provided by the installer, or, for projects where the installer is separate subcontractor of the general contractor and/or owner, some items are typically provided by the contractor.

2. The items below are separated into installer items and contractor items. If the installer and contractor are the same entity, then that entity is responsible for all items in this section.

B. Installer Scope
The installer’s scope will generally consist of foundation/pad construction and building package assembly/construction.

1. Structural
The following structural components will be provided by the installer:
a. All materials, equipment and labor for footings and interior slabs. b. Latex epoxy paint wall finish.
c. Caulking.
d. Concrete sealant for flooring and CMU block exterior. e. Masonry (concrete) grout and rebar
f. If applicable, notch CMU block for bond beams, cut full blocks to create half blocks and grind blocks for fixture mounting purposes.
g. If applicable, cut stone veneer to achieve the required shapes necessary for installation. h. Sealant for all exposed wood.
i. Typical fasteners such as nails, staples, screws, and any other fasteners not included in product packaging.
j. Gypsum board ceiling finish.
k. Rain gutters and downspouts are supplied and installed by building installer. l. Exterior siding to be stained in light brown color.

2. Plumbing
The following plumbing components will be provided by the installer. a. Plumbing rough-in, installation and trim within 10’ of the building footprint. b. All water and sewer piping and floor drains within the building footprint. c. If required for wall mounted toilet(s), wall carriers.

3. Electrical
The following electrical components will be provided by the installer. a. Electrical rough-in, installation and trim within 10’ of the building footprint. b. All switches and outlets that are not included with electrical products. c. Note that all Romtec building designs include a spare conduit from the main power source to the main breaker panel. All conduits are supplied by the installer.

4. Other materials, equipment, and services
The following materials, equipment, and services are provided by the installer. a. Building package installation
b. All other items within the building footprint indicated on final plans or required by building codes to complete installation of the building package which are not specifically stated as supplied by Romtec or by another entity.

C. Contractor Scope
The contractor’s scope will generally consist of site preparation and grading, excavation for structures, backfill and/or structural backfill, and any site work or utility work outside the building package footprint.

1. Structural
The following items relative to the structural components will be supplied by the contractor:
a. All materials, equipment and labor for exterior slabs and sidewalks. b. If required, the design and supply of gutters and downspouts is by the contractor, installer, or others. Romtec can show basic gutters and downspouts on the plans upon request.

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2. Plumbing
The following plumbing components will be provided by the contractor. a. Incoming plumbing utilities to within 10’ of the building exterior. b. All water and sewer piping, drains, and valves external of the building footprint.

3. Electrical
The following electrical components will be provided by the contractor. a. Incoming electrical utilities to with 10’ of the building exterior. b. Electrical meter base and meter (or other incoming supply power source).

4. Other materials, equipment, and services
The following materials, equipment, and services are provided by the contractor. a. Site grading and/or asphalt
paving
b. Masonry pavers
c. Branch circuit breakers
d. Fire alarm & fire
suppression equipment.
e. Lighting equipment not
attached to the building.
f. Backflow check valves &
drain valves.
g. Freeze protection.
h. Landscaping
i. Special inspection services
j. Permits and fees.
k. Site plans
l. Geotechnical reports
D. Delivery, Storage, and Handling

1. The installer and/or contractor will be responsible for all equipment and labor required for offloading of the delivered building package onsite. This includes providing appropriate equipment, including but not limited to a forklift with minimum 8,000 lb. capacity and 6 ft. fork extension.

2. Installer or contractor shall comply with all handling instructions/recommendations provided by Romtec.

3. The installer and/or contractor will assume responsibility for adequate protection of delivered materials from weather, damage, and pilferage or all warranties, expressed or implied may be voided.

4. Do not throw away the Operations & Maintenance manuals that are provided by some manufacturers in their product packaging. It is the responsibility of the installer and/or contractor to collect, maintain, and deliver to the owner.

E. Romtec General Exceptions/Exclusions
The following are items that Romtec does not provide as part of its standard products and services.

1. Site visits by Romtec staff.

Note: If site visits are required, Romtec will issue a change order.

2. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard (AIS, BABA, etc.) for materials.

3. Romtec’s proposed building design is based on the following standard design loads. These standard design loads are typical for many locations. Local design loads specific to this project may require changes to the building design, which may result in a price increase due to increased material costs.
a. Roof Snow Load: 25 psf
b. IBC Seismic Design Category: C
c. Design Wind Speed: 110 mph.
d. Allowable Soil Bearing: 1500 psf
e. Occupancy Type: U
f. Type: VB

4. Any site utility sizing shown on the Romtec plans is either based on design criteria provided by others or based on Romtec’s assumption of the appropriate sizing. Site utility sizing must be confirmed by the customer. Romtec is not responsible for determining or confirming site utility sizing.

5. Romtec’s building plans have been approved by permitting authorities in hundreds of jurisdictions.

Romtec’s plans will be provided in Romtec’s standard format only. No elective formatting changes, product color selections, interior elevation drawings, equipment not supplied by Romtec, informational tables, formatting coordination with the plans by others, or any other formatting requests or customer directed elective changes will be made to or shown on the Romtec building plans.

6. To ensure timely delivery of the building package amid ongoing and industry-wide disruptions to shipping, parts/materials availability, and lead times, Romtec reserves the right to make Romtec, Inc. | 18240 North Bank Road | Roseburg, OR 97470 | 541-496-3541 | Email: [email protected] | www.romtec.com

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equivalent or better substitutions at any time for any components that are not specifically required to match an exact brand/model.

7. Romtec does not provide LEED/Green submittals as a standard service. Romtec can assist in providing documentation for products that may meet LEED/Green standards, but Romtec does not provide or fill out LEED credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with the intent of meeting LEED standards. Any changes due to LEED or Green building requirements will result in a change order and increased lead times.

8. Any CMU block plan(s) provided by Romtec are only accurate if Romtec supplies the CMU block.

9. All steel fabrication work is performed by qualified fabricators in conformance with engineered drawings. Romtec does not offer third party certification or inspection of steel fabrication work.

Note: Romtec’s scope of work is based on customer acceptance of the terms and conditions of the Romtec quote proposal, which may be attached here or provided separately.

7.Budgetary Pricing
The complete Design and Supply of the pre-engineered building package as defined in the above drawings and Scope of Supply and Services Document:

DISCLAIMER: The Budgetary Estimate is for budgetary purposes only and does not include local taxes. Romtec will not accept any purchase orders based on the budgetary proposal.

Design & Supply Only: $280K - $295K
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. ATHERTON, CALIFORNIA HOLBROOK PALMER PARK 18240 NORTH BANK ROAD - ROSEBURG, OR 97470 (541) 496-3541 FAX (541) 496-0803 WC-1
A
B
C
D
1 FLOOR PLAN SCALE: 3/16" = 1'-0"
AA2.1
BA2.1 THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/16/2025 - LAST SAVED BY: jeschonauer ON 6/16/2025 - LAST PRINTED: 6/16/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250616.dwg FLOOR PLAN A1.1
CA2.2
DA2.2 ROOF LINE WALL TYPE SCHEDULE 8" REINFORCED CONCRETE MASONRY BLOCK WALL WITH MORTAR JOINTS, GROUTED SOLID ALL CELLS RUNNING BOND PATTERN. 6" WOOD FRAMED WALL RIDGE 33'-4" 21'-4" BUILDING SYMBOL LEGEND DESCRIPTION AREA/ QUANTITY INTERIOR CEILING LIGHTS 8 EXTERIOR WALL LIGHTS5
P UNDERGROUND ELECTRICAL SERVICE VERIFY REQUIREMENTS FOR TYING INTO SERVICE UTILITY EQUIPMENT BY OTHERS. FD-1 FD-2 FD-2 BP HB-2 3" VTR TP WC-1 GB42 GB18 GB36 WC-1 TP WC-1 TP LV-1 LV-1 UR-1TP WC-1 WC-1 GB42 GB18 GB36 TP MECH
TP FD-2 LV-1 GB42 GB18 GB36 DD LV-1 LV-1WH S-1 3" VTR 3" VTR HB-1 WOMEN MEN
DF-1 DF-1 HB-1 6'-0" POST
W
W
W
1 1/2" W
A
TER
PIPE W
A
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SER
VICE
I N T
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B U I L D I N G SS SS SS 4" SEWER TO SANITARY SEWER SYSTEM CONFIRMED BY OWNER 3" VTR FAMILY DDDD 3" VTR HT HDHD A ELEVATION VIEW SCALE: 3/16" = 1'-0"
B ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

HOLBROOK PALMER PARK - RESTROOM
ATHERTON, CALIFORNIA JRM SHEET NO. DRAWN BY: DATE: PROJECT #: PROJECT: SHEET TITLE: REVISIONS: REV. DATE: BY:
© 2024 ROMTEC, INC. ALL RIGHTS RESERVED. THESE PLANS AND DRAWINGS MAY NOT BE REPRODUCED, ADAPTED OR FURTHER DISTRIBUTED, AND NO BUILDINGS MAY BE CONSTRUCTED FROM THESE PLANS, WITHOUT THE WRITTEN PERMISSION OF ROMTEC, INC. www.romtec.com (541) 496-3541 FAX (541) 496-0803 JOB CREATED: 6/16/2025 - LAST SAVED BY: jeschonauer ON 6/16/2025 - LAST PRINTED: 6/16/2025 - LOCATION: O:\Engineering RI\Sales Drawings\Projects\2500 - 2999\2728- Holbrooke Palmer, CA\2728- Holbrooke Palmer-2081M, CA -250616.dwg EXTERIOR ELEVATION VIEWS A2.1 33'-4" FG FG LF-1 LF-1
8'-8" 17 1/2" O.H. LF-1 12
5 3" VTR W/ VENT BOOT, TYP (5) GUTTERS & DOWNSPOUTS, (BY OTHERS), TYP 2X FASCIA, TYP 21'-4" FG FG GUTTERS & DOWNSPOUTS, BY OTHERS, TYP 2X FASCIA, TYP 6'-0" 17 1/2" O.H. LF-1 WOMEN WOMEN MEN MEN ALL GENDER RESTROOM 12" DF-1 DF-1 BF-1 HB-1 LAP SIDING OVER 2" INSULATION OVER 8"x16" CMU SMOOTH FACE CONCRETE BLOCK WALL 3" VTR W/ VENT BOOT, TYP (5) METAL ROOFING LAP SIDING OVER 2" INSULATION OVER 8"X16" CMU SMOOTH FACE CONCRETE BLOCK WALL C ELEVATION VIEW SCALE: 3/16" = 1'-0" D ELEVATION VIEW SCALE: 3/16" = 1'-0" THESE PLAN VIEW AND ELEVATION DRAWINGS ARE A PRELIMINARY ARCHITECTURAL REPRESENTATION OF THE BUILDING. ALL DIMENSIONS, FEATURES AND COMPONENTS SHOWN ON THESE PRELIMINARY DRAWINGS MAY OR MAY NOT BE PART OF THE QUOTE. PLEASE REFER TO THE "SCOPE OF SUPPLY AND SERVICES" LETTER PROVIDED WITH YOUR QUOTE FOR ROMTEC'S PROPOSED SCOPE OF SUPPLY. PRELIMINARY 4/30/2025 2728

Atherton City CouncilSeptember 17, 2025

Atherton City Council
September 17, 2025