Headquarters North Bay Office East Bay Office South Bay Office 150 Executive Park Blvd, Ste 4200 505 San Marin Dr, Ste A220 1101 Marina Village Pkwy, Ste 104 20863 Stevens Creek Blvd, Ste 400 San Francisco, CA 94134 Novato, CA 94945 Alameda, CA 94501 Cupertino, CA 95014 (415) 534-7070 (415) 534-7070 (510) 937-2310 (408) 516-1090 September 4, 2025
Robert Ovadia
Town of Atherton
Office of the City Clerk
80 Fair Oaks Lane
Atherton, CA 94027
RE: Proposal to Provide Civil Engineering Design Services Construction Document Level Design Drawings for a Dewatering System on El Camino Real to the Atherton Channel
Town of Atherton
Dear Mr Ovadia,
Freyer & Laureta, Inc. (F&L), is pleased submit this proposal to the Town of Atherton to provide civil engineering services for dewatering system design on El Camino Real from Almendral Ave to Atherton Channel. It is F&L’s understanding the Town of Atherton faces a unique challenges to storm drainage solutions along the El Camino Real corridor:
• El Camino Real presents a perpendicular barrier to the natural flow pattern, conveying stormwater flows from the hills to the Bay
• Caltrans drainage favors longitudinal piping, transversing only at a few selected points • The exceedingly flat topography amplifies the effects and extent of localized flooding • El Camino Real is a critical arterial through the Town and to neighboring communities, with localized flooding having an outsized effect on the safety of Atherton residents during rain events. • Traffic control and public safety for any construction activities along the corridor are complex. • El Camino Real is a major corridor for power and telecommunication utilities, making transverse crossings of the roadway with any storm-related infrastructure difficult. • Water Board requirements for stormwater discharge to storm drain systems and natural channels have significantly increased restrictions on impervious surfaces. • Multi-jurisdictional permitting coordination and mitigation efforts are required for storm drain improvements.
A previous basis of design memorandum was submitted and approved, with Alternative 3 (a dewatering system consisting of two new storm drain alignments and two new lift stations) being selected. This proposal outlines our services to advance the basis of design to a construction document level. The proposed system will collect ponded stormwater via catch basins and pipe it to a lift station on Isabela Avenue. From there, the water will be pumped to an intermediate structure, which will then drain by gravity into the Atherton Channel.
Proposed Scope and Deliverables
Our proposed scope is organized into the following tasks:
ATTACHMENT 2
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 2 TASK 1: PROJECT MANAGEMENT
F&L will provide overall project management services, including:
• Prepare for and facilitate a kickoff meeting, including preparing agenda and minutes to discuss project goals, scope, schedule, and any issues that would need clarification prior to the start of work. • Represent the Town, with the Town’s input and approval, in communications with other external agencies as needed to deliver theProject.
• Prepare and submit monthly progress reports, including a summary of completed activities, proposed activities for next month, issues affecting project delivery, scope, schedule, or budget, consultants actions to mitigate issues, summary of project decisions, updated project schedule, budget status, percent of work complete and cost to complete remaining work, and other important projectinformation.
• Prepare and submit a baseline schedule and monthly progress schedules. • Prepare for and facilitate bi-weekly progress review meetings in addition to periodic design meetings to keep the Town staff and stakeholders apprised of progress toward critical submittals identified in subsequenttasks.
Task 1 Deliverables
• Kickoff meeting agenda andminutes
• Baseline schedule
• Monthly project progress report and schedule submittedwith invoice • Biweekly Progress Meeting agendas andminutes
• Periodic Design Meetings with Town Staff and stakeholders TASK 2: Existing Conditions Validation
Validate the extentofexisting conditions tosupportthe anticipated design and alleviate conflicts with existing infrastructures from the available data compiled. Validation of existing conditions will consist of the following tasking:
• Supplemental survey necessary to develop topographic and base maps as part of the PS&E effort and to validate any conflicting information that may exist regarding boundaries, drainage patterns, easements, and rights-of-way.
• Potholing areas to validate the depths of existing utility lines that may conflict with the proposed design. • Boring allowance for soil sampling near Atherton Channel The F&L team will prepare a brief memorandum presenting results confirming existing conditions and the next steps. The memorandum is not intended to be a technical deliverable for Town review, but will be integrated into the overall description of existing conditions, outline the data gaps, and serve to inform the PS&E process that will be addressed as part of subsequenttasks.
Task 2 Deliverables
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 3 • Memorandum describing the extents of the supplemental survey efforts • Memorandum describing the extents of potholing efforts • Memorandum describing the extents of boring efforts
TASK 3: ENVIRONMENTAL DOCUMENTATION
F&L will use it’s expertise with the CEQA process to prepare and submit the environmental documentation necessary to obtain environmental clearances for the project. Specialized studies for biological evaluations, habitat assessment, 401 and 404 permitting, any endangered or threatened species surveys, and nesting bird or bat surveys will be part of an allowance for direction from Town staff on an as-needed basis of the PS&E and construction efforts.
Task 3 Deliverables
• CEQA documentation and supporting hydraulic calculations. • Allowance for specialized studies as needed and approved by Town staff.
TASK 4: PROJECT DESIGN AND PERMITTING
Once Tasks 2 and 3 have been completed, F&L will develop conceptual, 65%, 90%, and Final PS&E documents in conformance with the Town Ordinances, Building Code, and in compliance with the Maintenance and Use Agreement. Comments from Town staff shall be incorporated into subsequent deliverables and documented through a comment review matrix. Town staff turnaround to be a maximum of 30 days from document submittals. The 90% plans will be used to apply for any required building permits and for final approval by Caltrans, if required. Comments from the 90% review will be incorporated into a Final PS&E set ready for bid and construction. The final PS&E documents will be provided in editable electronic format as well as PDF and hard copies. PDF and hard copies will be stamped for bidding and construction purposes.
Task 4 Deliverables
• 65% Design plans and specifications
• 65% Design review comments
• 90% Design plans, specifications, and opinion of probable cost • 90% Design review comments
• FinalDesign PS&E bid and construction set
TASK 5: COORDINATION WITH OTHER JURISDICTIONS
Concurrently with the Task 4 design effort, F&L will coordinate with other jurisdictions to discuss the dewatering design. Other jurisdictions along the El Camino Real corridor are likely to include Caltrans, County of San Mateo, City of Redwood City, SamTrans, PG&E, and regulatory agencies. Interaction with these various agencies may be perfunctory notification of design documents, technical memoranda, and/or encroachment or will serve applications. F&L will conduct coordination with other jurisdictions in proportion to the effort required to complete a set of construction documents.
Task 5 Deliverables
FREYER & LAURETA, INC. Civil Engineers · Surveyors · Construction Managers 4 • Contact memoranda to Other Jurisdictions
• Will Serve requests or encroachment agreements
• CEQA coordination requests
TASK 6: BIDDING SUPPORT
The F&L team will prepare responses to questions from Contractors regarding advertised plans and specifications and prepare addendums as needed. Bid support shall include preparation and review of the bid schedule and technical support requested by Town staff in determining the most responsive bid.
Task 6 Deliverables
• Response to questions from Contractors
• Bid schedule preparation and review
TASK 7: ATTEND PUBLIC MEETINGS
The F&L team will be available to attend public meetings regarding the project, including the Town Council and project stakeholder gatherings to review the conceptual and final designs. For the purpose of this proposal, up to three (3) such meeting will be budgeted.
Task 7 Deliverables
F&L to attend up to three (3) public meetings to the Town council or project stakeholder gatherings.
Schedule
The proposed Scope of Work will be completed on a mutually agreeable schedule.
Compenstation
F&L proposes to provide the Scope of Work services described above on a time and materials basis in accordance with the attached Fee Schedule in the amount not to exceed $376,800.00. Any additional work agreement outside this Scope of Work will be charged at our Charge Rate Schedule dated January 1, 2025.
Very truly yours,
Richard Laureta, P.E. Eric Biland, P.E. QSD/P, QISP, LEED AP President, Freyer & Laureta, Inc. Senior Project Manager [email protected] [email protected]
FEE SCHEDULE
BUDGET ESTIMATE FOR PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE El Camino Real Stormwater and Drainage Improvements - Atherton Channel Town of Atherton, California
ESTIMATED OTHER DIRECT COSTS ESTIMATED COST (2)
LABOR (Hours) (1) TOTAL
TASKS F&L TOTAL UNIT QNTY UNIT 10% COST SUB Clerical Staff Engineer II Staff Engineer IV Senior Project Manager Principal Principal Two Man Survey Crew Technician Clerical Principal Clerical LABOR
COST
($)
COST
($)
MARKUP
($)
PER
ITEM
($)
TOTALS
($)
105 158 194 236 263 240 540 116 105 250 100
Task 1: Project Management and Coordination
Task 1.1 Prepare monthly invoices and progress reports 3 3 $1,023 $1,023 Task 1.2 Kick off Meeting 2 3 3 3 1 $2,119 $2,119
Task 1.3 General Project Management, Meetings 8 8 8 3 $5,199 $5,199 Task 1.4 Periodic Design Meetings with Town Staff and stakeholders 3 3 6 $2,472 $2,472 Subtotal Labor Hours - Task 1 5 14 14 20 4 $10,813 Estimated Cost - Task 1 $10,800 Task 2: Existing Conditions Validation
Task 2.1 Supplemental survey allowance 6 3 19 15 15 $17,656 ls 1 $30,000 $3,000 $50,656 Task 2.2 Potholing allowance 3 2 3 6 $3,796 ls 1 $33,750 $3,375 $40,921 Task 2.3 Boring allowance 2 1 2 3 $2,620 ls 1 $20,000 $2,000 $24,620 Task 2.4 Internal Review 18 3 3 2 3 $5,279 $5,279
Subtotal Labor Hours - Task 2 18 14 8 2 23 15 24 3 $29,350 Estimated Cost - Task 2 $121,500 Task 3: Environmental Documentation
Task 3.1 CEQA Documentation 6 6 2 3 $3,216 $3,216
Task 3.2 Supporting hydraulic calculations 9 9 8 15 3 $9,498 $9,498 Task 3.3 Specialized studies allowance (4) 9 14 8 2 6 $7,706 ls 1 $85,000 $8,500 $101,206 Subtotal Labor Hours - Task 3 24 29 17 2 24 3 $20,420 Estimated Cost - Task 3 $113,900 Task 4: Project Design and Permitting
Task 4.1 65% Design plans and specifications 98 60 23 2 18 $37,250 $37,250 Task 4.2 65% Design review comments 12 6 6 2 $4,851 $4,851 Task 4.3 90% Design plans, specifications, and opinion of probable cost 68 60 23 1 3 $28,562 $28,562 Task 4.4 90% review comments 6 3 2 $1,884 $1,884
Task 4.5 Final Design PS&E bid and construction set 2 30 30 12 2 $14,023 $14,023 Subtotal Labor Hours - Task 3 2 213 159 65 4 23 $86,570 Estimated Cost - Task 3 $86,600 Task 5: Coordination with Other Jurisdictions
Task 5.1 Contact memoranda to Other Jurisdictions 2 6 6 3 $2,978 $2,978 Task 5.2 Will Serve requests or encroachment agreements 9 9 3 $3,876 $3,876 Task 5.3 Technical memoranda for support of hydraulic impacts 30 15 12 18 $14,982 $14,982 Task 5.4 CEQA coordination requests 12 6 3 $3,768 $3,768 Subtotal Labor Hours - Task 4 2 57 36 21 18 $25,604 Estimated Cost - Task 4 $25,600 Task 6: Bidding Support
Task 6.1 Bid schedule preparation and reivew 27 9 3 $6,720 $6,720 Task 6.2 Response to questions from Contractors 12 6 3 $5,534 $5,534 Subtotal Labor Hours - Task 5 27 21 9 3 $5,534 Estimated Cost - Task 5 $12,300 Task 7: Attend Public Meetings
Task 7.1 Attend up to three (3) public meetings 18 6 9 $6,132 $6,132 Subtotal Labor Hours - Task 6 18 6 9 $6,132 Estimated Cost - Task 6 $6,100 Total Labor Hours 8 371 278 148 11 23 15 24 71 3 $191,141 Total Estimated Cost $376,800 Notes to Table:
(1) Billing rates for subconsultants includes 10% markup. (2) Estimated costs are rounded to the nearest $100.
(3) F&L has not included markup on second tier subconsultants to avoid double markup. (4) Specialized studies include: biological evaluations, habitat assessment, 401 and 404 permitting, endagered or threatened species surveys Pacific Crest Survey B2
Atherton El Camino Real Stormwater and Drainage Improvements - FEE - 2025.08.19.xlsx/Budget_Estimate_Atherton Page 1 of 1 Freyer & Laureta, Inc.
Last Printed: 9/4/2025
Effective January 1, 2025
CHARGE RATE SCHEDULE
Professional & Technical Services of Freyer & Laureta, Inc. staff are provided on a fixed fee or an hourly rate basis as follows:
Fixed Fee
Where a definitive scope of work can be established, many of our clients prefer that a specific fee be agreed upon in advance. Billings are submitted monthly based upon percent complete as of the last accounting day of the month.
Hourly Rate
Applicable to Plan Preparation, Design, and Report services where the scope of work must remain open, Freyer & Laureta, Inc. utilizes the following hourly charge rate basis for billing purposes.
Consulting Category 2025 Rate
Production Aide - Clerical $115
Drafter I - Technical Typist - Survey Tech II $120
Drafter II - Word Processor $130
Engineering Tech I - Drafter III $145
Staff Engineer I - Engineering Tech II - Survey Tech III $170 Staff Engineer II - Engineering Tech III - Survey Tech IV $175 Staff Engineer III - Senior Engineering Tech $180
Staff Engineer IV - Survey Tech V - Construction Inspector $200 Associate Engineer - Associate Surveyor (L.L.S.) $215
Senior Engineer - Construction Manager $230
Senior Construction Inspector $230
Project Manager - Principal Surveyor (L.L.S.) $245
Senior Project Manager - Principal Surveyor (L.L.S.) $265 Associate Principal $275
Principal $295
Forensic Engineering $400
Deposition & Court Appearance $500
Subconsultant, Reproduction, Printing, Travel, Mailing & Delivery - Cost plus 10% Interest Charge - Billings are due and payable
within 30 days. A monthly interest charge equal to the
Federal Discount Rate plus 5% will be applied on the
next billing beyond the 30-day payment period.
The foregoing Charge Rate Schedule is
incorporated into the Agreement for the Services of
Freyer & Laureta, Inc. and may be updated annually.
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