AGENDA
Town of Atherton
City Council
OCTOBER 15, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
ENCINAL SCHOOL 5 GRADE WALK AUDIT PRESENTATION
ATHERTON YOUTH ADVISORY GROUP UPDATE
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on th
Meeting Agenda
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ENCINAL SCHOOL 5 GRADE WALK AUDIT PRESENTATION
ATHERTON YOUTH ADVISORY GROUP UPDATE
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER 2025 IN THE AMOUNT OF $1,705,837
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approved Bills and Claims for September in the amount of $1,705,837
Description: This is a routine item to approve the monthly bills and claims for September 2025
2. APPROVAL OF MINUTES FOR JULY 16, SEPTEMBER 17, AND OCTOBER 1, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for July 16, September 17, and October 1, 2025.
Description: This is a routine item to approve City Council meeting minutes.
3. WAIVE THE SECOND READING AND ADOPTION OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON MUNICIPAL CODE RELATING TO SPEED LIMITS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council waive the second reading and adopt the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits.
Description: The Council will review and adopt the attached Ordinance adding Chapter th
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Recommendation: It is recommended that the Council approve minutes for July 16, September 17, and October 1, 2025.
Description: This is a routine item to approve City Council meeting minutes.
3. WAIVE THE SECOND READING AND ADOPTION OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON MUNICIPAL CODE RELATING TO SPEED LIMITS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council waive the second reading and adopt the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits.
Description: The Council will review and adopt the attached Ordinance adding Chapter
10.06 to the Atherton Municipal Code relating to Speed Limits.
4. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 202425 BUDGET YEAR END CLEANUP
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Recommendation: It is recommended that Council adopt the Resolution authorizing a Budget Amendment for the FY 202425 Budget Year End Cleanup.
Description: This item concerns the adoption of a Resolution by Council that will authorize the City Manager to make budget transfers within departments as part of the Fiscal Year 202425 Budget Year End Cleanup.
5. AWARD OF CONTRACT FOR EV CHARGER INSTALLATION PROJECT AT HOLBROOKPALMER PARK AND THE POLICE DEPARTMENT LOT
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council award a construction contract to Verdek LLC for the design, supply, installation, and service of Level 2 electric vehicle (EV) charging infrastructure at HolbrookPalmer Park and the Police Department parking lot in the amount of $142,827, leveraging the State of California Department of General Services (DGS) contract. Staff further recommends authorizing change orders up to $45,000 to address potential unforeseen costs or adjustments, directing the City Attorney to prepare the contract, and authorizing the City Manager to execute the contract on behalf of the Town.
Description: The Town of Atherton was awarded $181,946 through Peninsula Clean Energy’s (PCE) Member Agency Grant Program to support local sustainability and electrification projects. Using these funds, the Town will install six new Level 2 electric vehicle (EV) chargers—four at HolbrookPalmer Park and two at the Police Department parking lot. These chargers will serve both the community and Town fleet needs while supporting future expansion as EV demand grows. Staff recommend awarding a construction contract to Verdek LLC for the design, installation, and service of the new charging stations. Verdek has extensive experience delivering municipal and statewide EV infrastructure projects and is a qualified vendor under the State of California’s Department of General Services (DGS) contract.
6. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2025
Report: Robert Barron III, Finance Director
Recommendation: It is recommended that Council accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2025.
Description: This item concers the presentation to Council and acceptance of the Treasurer’s Report for the Fourth Quarter ended June 30, 2025
7. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON Meeting Agenda
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infrastructure projects and is a qualified vendor under the State of California’s Department of General Services (DGS) contract.
6. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2025
Report: Robert Barron III, Finance Director
Recommendation: It is recommended that Council accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2025.
Description: This item concers the presentation to Council and acceptance of the Treasurer’s Report for the Fourth Quarter ended June 30, 2025
7. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON CONSENTING TO THE DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT AND APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE DISSOLUTION PROCESS
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR MONA EBRAHIMI, CITY ATTORNEY
Recommendation: Staff recommends that the Council approve the proposed Resolution Consenting to the Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process.
Description: This item concerns a review by Council of a Resolution and Consent Agreement to dissolve the San Mateo County Cities Group Joint Powers Authority, pursuant to Setnion 5 of the Cities Group JPA
8. DECLARE AS SURPLUS FOUR MARKED POLICE VEHICLES, ONE UNMARKED CODE ENFORCEMENT VEHICLE, FOUR MARKED POLICE MOTORCYCLES, AND ONE SIGNBOARD TRAILER. APPROVE THE DONATION OF TWO
SURPLUS MARKED PATROL VEHICLES TO THE SOUTH BAY REGIONAL PUBLIC SAFETY TRAINING POLICE ACADEMY.
Report: STEVE McCULLEY, CHIEF OF POLICE
Recommendation:
1. Declare one (1) 2017 Ford Taurus marked police vehicle as surplus and authorize its sale via auction.
2. Declare one (1) 2017 Ford Explorer marked police vehicle as surplus and authorize its sale via auction.
3. Declare two (2) 2018 Ford Explorer marked police vehicles as surplus and authorize their donation to the South Bay Regional Public Safety Training Police Academy for police recruit training purposes.
4. Declare one (1) 2013 BMW marked police motorcycle as surplus and authorize its sale via auction.
5. Declare two (2) 2019 BMW marked police motorcycles as surplus and authorize their sale via auction.
6. Declare one (1) 2015 Wanco signboard trailer as surplus and authorize its sale via auction.
7. Declare one (1) 2009 Toyota Camry unmarked Code Enforcement vehicle as surplus and authorize its sale via auction.
Description: This is a routine item to approve of the declaration of and disposition of surplus vehicles.
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recruit training purposes.
4. Declare one (1) 2013 BMW marked police motorcycle as surplus and authorize its sale via auction.
5. Declare two (2) 2019 BMW marked police motorcycles as surplus and authorize their sale via auction.
6. Declare one (1) 2015 Wanco signboard trailer as surplus and authorize its sale via auction.
7. Declare one (1) 2009 Toyota Camry unmarked Code Enforcement vehicle as surplus and authorize its sale via auction.
Description: This is a routine item to approve of the declaration of and disposition of surplus vehicles.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 9 – 11)
9. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council review one applicant for a vacancy on the Environmental Programs Committee (EPC) and appoint to either a term expiring on June 30, 2027 or June 30, 2029.
Description: This will be a Council discussion to consider appointing a candidate to the Environmental Programs Committee.
10. REVIEW AND APPROVE AMENDMENTS TO FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY REGARDING ROLLOFF BIN REQUIREMENTS FOR CONSTRUCTION & DEMOLITION (C&D) PROJECTS; AND PROVIDE
DIRECTION REGARDING THE TOWN FRANCHISE FEE
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the Council review the proposed amendments to the franchise agreement regarding rolloff bin requirements for C&D projects and consider approval based on the Refuse and Recycling Committee’s recommendation. Additionally, the Committee recommends that the Council discuss possible amendments to the Town’s Franchise Fee currently set at 5%.
Description: The Town of Atherton holds a Franchise Agreement with GreenWaste Recovery for collection and processing of waste, recyclables, compostables, and bulky goods, with exclusive rights to collect Construction and Demolition (C&D) debris beginning January 1, 2026. As the start date approaches, staff reviewed operational, compliance, and outreach considerations, including clarifying lawful exceptions where materials are selfhauled, transported in companyowned trucks, or handled within tradespecific operations using owned containers. The Refuse and Recycling Committee reviewed the proposed amendments on August 19, 2025, requested clarification on exceptions, and recommended ongoing education to prevent bin contamination, with staff and GreenWaste committing to notify haulers and residents via an educational handout. The Committee supported moving the amendment forward to the City Council for review.
11. DISCUSSION AND DIRECTION REGARDING FORMATION OF A CITY
CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and discuss the draft charter submittedbytheCharterCityStandingSubcommittee;andifappropriateprovidedirection Meeting Agenda
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transported in companyowned trucks, or handled within tradespecific operations using owned containers. The Refuse and Recycling Committee reviewed the proposed amendments on August 19, 2025, requested clarification on exceptions, and recommended ongoing education to prevent bin contamination, with staff and GreenWaste committing to notify haulers and residents via an educational handout. The Committee supported moving the amendment forward to the City Council for review.
11. DISCUSSION AND DIRECTION REGARDING FORMATION OF A CITY
CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and discuss the draft charter submitted by the Charter City Standing Subcommittee; and, if appropriate, provide direction regarding next steps.
Description: The Council will review and discuss the draft charter submitted by the Charter City Standing Subcommittee and may provide direction regarding next steps.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
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35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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