AGENDA PACKET
Town of Atherton
City Council
OCTOBER 15, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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public comments will be documented for the
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
ENCINAL SCHOOL 5 GRADE WALK AUDIT PRESENTATION
ATHERTON YOUTH ADVISORY GROUP UPDATE
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSUREOFEXPARTECOMMUNICATIONSCitCilMbhld
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Meeting Agenda Packet – October 15, 2025
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR SEPTEMBER 2025 IN THE AMOUNT OF $1,705,837
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approved Bills and Claims for September in the amount of $1,705,837
Description: This is a routine item to approve the monthly bills and claims for September 2025
2. APPROVAL OF MINUTES FOR JULY 16, SEPTEMBER 17, AND OCTOBER 1, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for July 16, September 17, and October 1, 2025.
Description: This is a routine item to approve City Council meeting minutes.
3. WAIVE THE SECOND READING AND ADOPTION OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON MUNICIPAL CODE RELATING TO SPEED LIMITS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council waive the second reading and adopt the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits.
Description: The Council will review and adopt the attached Ordinance adding Chapter
10.06 to the Atherton Municipal Code relating to Speed Limits.
4. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 202425 BUDGET YEAR END CLEANUP
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Recommendation: It is recommended that Council adopt the Resolution authorizing a Budget Meeting Agenda Packet – October 15, 2025
LIMITS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council waive the second reading and adopt the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits.
Description: The Council will review and adopt the attached Ordinance adding Chapter
10.06 to the Atherton Municipal Code relating to Speed Limits.
4. ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 202425 BUDGET YEAR END CLEANUP
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Recommendation: It is recommended that Council adopt the Resolution authorizing a Budget Amendment for the FY 202425 Budget Year End Cleanup.
Description: This item concerns the adoption of a Resolution by Council that will authorize the City Manager to make budget transfers within departments as part of the Fiscal Year 202425 Budget Year End Cleanup.
5. AWARD OF CONTRACT FOR EV CHARGER INSTALLATION PROJECT AT HOLBROOKPALMER PARK AND THE POLICE DEPARTMENT LOT
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council award a construction contract to Verdek LLC for the design, supply, installation, and service of Level 2 electric vehicle (EV) charging infrastructure at HolbrookPalmer Park and the Police Department parking lot in the amount of $142,827, leveraging the State of California Department of General Services (DGS) contract. Staff further recommends authorizing change orders up to $45,000 to address potential unforeseen costs or adjustments, directing the City Attorney to prepare the contract, and authorizing the City Manager to execute the contract on behalf of the Town.
Description: The Town of Atherton was awarded $181,946 through Peninsula Clean Energy’s (PCE) Member Agency Grant Program to support local sustainability and electrification projects. Using these funds, the Town will install six new Level 2 electric vehicle (EV) chargers—four at HolbrookPalmer Park and two at the Police Department parking lot. These chargers will serve both the community and Town fleet needs while supporting future expansion as EV demand grows. Staff recommend awarding a construction contract to Verdek LLC for the design, installation, and service of the new charging stations. Verdek has extensive experience delivering municipal and statewide EV infrastructure projects and is a qualified vendor under the State of California’s Department of General Services (DGS) contract.
6. ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2025
Report: Robert Barron III, Finance Director
Recommendation: It is recommended that Council accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2025.
Description: This item concers the presentation to Council and acceptance of the Treasurer’s Report for the Fourth Quarter ended June 30, 2025
7. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON CONSENTING TO THE DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT AND APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE DISSOLUTION PROCESS
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Meeting Agenda Packet – October 15, 2025
Recommendation: It is recommended that Council accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2025.
Description: This item concers the presentation to Council and acceptance of the Treasurer’s Report for the Fourth Quarter ended June 30, 2025
7. A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON CONSENTING TO THE DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT AND APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE DISSOLUTION PROCESS
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR MONA EBRAHIMI, CITY ATTORNEY
Recommendation: Staff recommends that the Council approve the proposed Resolution Consenting to the Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process.
Description: This item concerns a review by Council of a Resolution and Consent Agreement to dissolve the San Mateo County Cities Group Joint Powers Authority, pursuant to Setnion 5 of the Cities Group JPA
8. DECLARE AS SURPLUS FOUR MARKED POLICE VEHICLES, ONE UNMARKED CODE ENFORCEMENT VEHICLE, FOUR MARKED POLICE MOTORCYCLES, AND ONE SIGNBOARD TRAILER. APPROVE THE DONATION OF TWO
SURPLUS MARKED PATROL VEHICLES TO THE SOUTH BAY REGIONAL PUBLIC SAFETY TRAINING POLICE ACADEMY.
Report: STEVE McCULLEY, CHIEF OF POLICE
Recommendation:
1. Declare one (1) 2017 Ford Taurus marked police vehicle as surplus and authorize its sale via auction.
2. Declare one (1) 2017 Ford Explorer marked police vehicle as surplus and authorize its sale via auction.
3. Declare two (2) 2018 Ford Explorer marked police vehicles as surplus and authorize their donation to the South Bay Regional Public Safety Training Police Academy for police recruit training purposes.
4. Declare one (1) 2013 BMW marked police motorcycle as surplus and authorize its sale via auction.
5. Declare two (2) 2019 BMW marked police motorcycles as surplus and authorize their sale via auction.
6. Declare one (1) 2015 Wanco signboard trailer as surplus and authorize its sale via auction.
7. Declare one (1) 2009 Toyota Camry unmarked Code Enforcement vehicle as surplus and authorize its sale via auction.
Description: This is a routine item to approve of the declaration of and disposition of surplus vehicles.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 9 – 11)
9CONSIDERATIONOFANAPPOINTMENTTOTHEENVIRONMENTAL
Meeting Agenda Packet – October 15, 2025
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authorize its sale via auction.
Description: This is a routine item to approve of the declaration of and disposition of surplus vehicles.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 9 – 11)
9. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council review one applicant for a vacancy on the Environmental Programs Committee (EPC) and appoint to either a term expiring on June 30, 2027 or June 30, 2029.
Description: This will be a Council discussion to consider appointing a candidate to the Environmental Programs Committee.
10. REVIEW AND APPROVE AMENDMENTS TO FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY REGARDING ROLLOFF BIN REQUIREMENTS FOR CONSTRUCTION & DEMOLITION (C&D) PROJECTS; AND PROVIDE
DIRECTION REGARDING THE TOWN FRANCHISE FEE
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the Council review the proposed amendments to the franchise agreement regarding rolloff bin requirements for C&D projects and consider approval based on the Refuse and Recycling Committee’s recommendation. Additionally, the Committee recommends that the Council discuss possible amendments to the Town’s Franchise Fee currently set at 5%.
Description: The Town of Atherton holds a Franchise Agreement with GreenWaste Recovery for collection and processing of waste, recyclables, compostables, and bulky goods, with exclusive rights to collect Construction and Demolition (C&D) debris beginning January 1, 2026. As the start date approaches, staff reviewed operational, compliance, and outreach considerations, including clarifying lawful exceptions where materials are selfhauled, transported in companyowned trucks, or handled within tradespecific operations using owned containers. The Refuse and Recycling Committee reviewed the proposed amendments on August 19, 2025, requested clarification on exceptions, and recommended ongoing education to prevent bin contamination, with staff and GreenWaste committing to notify haulers and residents via an educational handout. The Committee supported moving the amendment forward to the City Council for review.
11. DISCUSSION AND DIRECTION REGARDING FORMATION OF A CITY
CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and discuss the draft charter submitted by the Charter City Standing Subcommittee; and, if appropriate, provide direction regarding next steps.
Description: The Council will review and discuss the draft charter submitted by the Charter City Standing Subcommittee and may provide direction regarding next steps.
COUNCIL REPORTS/COMMENTS
Meeting Agenda Packet – October 15, 2025
11. DISCUSSION AND DIRECTION REGARDING FORMATION OF A CITY
CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and discuss the draft charter submitted by the Charter City Standing Subcommittee; and, if appropriate, provide direction regarding next steps.
Description: The Council will review and discuss the draft charter submitted by the Charter City Standing Subcommittee and may provide direction regarding next steps.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor,orPresidingOfficer,mayorderthatpersontoleavethemeeting.
Meeting Agenda Packet – October 15, 2025
we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda Packet – October 15, 2025
Promoting safe walking,
biking, and rolling around
the Encinal community
Encinal Elementary 5th Grade Students -
Community Science Leadership Academy
Today’s agenda
1. Background
2. Theme 1: Bike lanes
a. 3 solutions from 3 groups
3. Theme 2: Walking path on Middlefield
a. 2 solutions from 2 groups
4. Q&A
Background
What is Community Science?
Community science can be broadly defined as members
of the public working with professional scientists to
advance a research project.
The Our Voice Method
Give community members a method and tools to
capture their lived experiences
Support community members in using this
information to help inform local changes and build
healthier communities Page 12 of 232
A simple mobile app that community members can use to document parts of their neighborhood or community that promote or hinder healthy living.
Buman, Winter, et al., Translational Behav Med, 2012; AJPM, 2013 ™ The Stanford Discovery Tool
17 pairs of 5th grade students (n= 34 total) completed data collection on August 29th, 2025, along with school staff and project facilitators
Guiding question: What makes it easy or hard to walk, bike, or roll around Encinal Elementary?
The pairs collected:
● 123 photos
● 74 audio comments
● 50 text comments
™ Data Collection Walk
Theme #1:
Bike lanes
Quinn
Our findings - bike lanes
Aria
Our findings - bike lanes
Kate
Our solutions - Group 1
Solution: Widen bike lanes
Campbell & Yui
Our solutions - Group 2
Solution: Paint bike lanes to be more obvious
Arin, Dylan & Olivia
Our solutions - Group 3
Solution: Put in recycled vertical delineators to protect bikers
Noel, Elliot, Oliver & George
Theme #2:
Walking path on
Middlefield
Sakura
Our findings - walking path on Middlefield
Shiori
Our findings - walking path on Middlefield
Tonya
Our solutions - Group 4
Solution: Even out walking path on Middlefield
● Put in more compact natural material to even out path and decrease fall risk
● Pick up litter and do this as an event with class and peers ● Get rid of debris
● Keep the nature vibe
Examples: Tonya & Shiori
Our solutions - Group 5
Solution: Create more of a barrier between road and path ● Plant more bushes or trees along the side of the path to protect pedestrians
Example: Waverly & Olive
Q&A
OCTOBER | 2025
10 MONTHLY REPORTS
DEPARTMENT AND DIVISION
ADU MIXER IN
NOVEMBER
3 CONSTRUCTION
TIME LIMIT PENALTY
Details regarding the ADU
Mixer set for November 13
at 6 pm
Statistics on the current
projects that are incurring
CTL penalties
DEPARTMENTAL REPORTS
GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates
FINANCE REPORT
PUBLIC WORKS REPORT
PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US Reports from the Building and Planning Departments on permit and construction activity throughout Town.
COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic
POLICE DEPARTMENT REPORT
02 11
12 19
27 35
7 34
The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.
HR Systems & Activities
Status of Vacancies:
There are 44 full-time authorized positions within the 2024/25 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. The Police Department have begun the background check to fill the vacant Officer role, and Public Works will begin recruitment to fill the recent vacant Management Analyst role. Associate Engineer Gabriela Ruiz will be introduced to Council at the October Regular Meeting. The Town is currently at 98% staffing.
Employee Benefits & Wellness Activities:
The next and final workshop will be on November 4th - Managing Financial Stress Open Enrollment for Town employees will end on Friday, October 10. Staff introduced monthly office hours for all human resource matters.
Community Outreach and Engagement
Senior Task Force (STF)
Senior Task Force held an event on Saturday, September 27, 2025, at Holbrook-Palmer Park focusing on educating seniors on planning activities needed in deciding to either age in their current home or make arrangements to transition to a senior living or senior community. The event was well attended by more than 75 guests. The task force are developing a survey to go out to guests and are considering additional workshops.
Student and Youth Engagement
In the coming months, staff will begin Earth Day 2026 planning and recruit student volunteers to support day-of initiatives and activities. The Environmental Programs Committee (EPC) also suggested leveraging partnerships with local Boy and Girl Scout chapters and school groups to assist with the Compost Hub Program—specifically helping pre-bag compost for residents to make
City Clerk Monthly Report
October 15, 2025
it easier to transport from Holbrook-Palmer Park to their homes, particularly for those who face physical barriers. More updates coming soon.
Staff also received outreach from a local high school student and Atherton resident interested in collaborating with the Town on transportation safety and Vision Zero initiatives. The student has researched Vision Zero strategies and noted Atherton’s commitment in the San Mateo Countywide Local Roadway Safety Plan to reduce fatal and severe injury crashes to zero by 2050. They inquired about the Town’s current actions and potential opportunities to strengthen these efforts.
Staff is scheduling a conversation to discuss next steps and determine whether this topic should be shared with the Environmental Programs Committee (EPC).
Outreach Events & Activities:
• Police Athletic League Halloween Event
o When: Thursday, October 30, 3 PM – 5 PM
o Where: 80 Fair Oaks Lane, Atherton, CA 94027 – Town Center In partnership with the San Mateo County Library and Friends of the Library the PAL invite residents and neighbors to come out for this community gathering for arts & crafts, bounce houses, and candy giveaways.
Registration is not required, but if you want to register please visit:
https://atherton.news/Halloween-2025
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Continue to monitor and document equipment replacement needs to properly asset track items to perform routine replacements.
o In the process of evaluating and launching systems security measures Townwide. o Support the Police Department alarm monitoring system upgrades o Support the installation of infrastructure to establish internet connections at the Historic Atherton Train Station
o Prepare to launch athertonca.gov in coordination with Town website vendor, thirdparty vendors and Town staff.
Emergency Management Activities
1. SMC Emergency Managers Association Meetings
The most recent meeting was held on October 9, 2025, and hosted by the Red Cross. During the meeting, members participated in a successful text test, with all four participants responding. Updates included Ravenswood Health Clinic’s recent fire drills and ongoing staff training, and the Red Cross’s “Sound the Alarm” event in East Palo Alto, where 125 smoke alarms were installed in 33 homes, improving safety for 106 residents.
City Clerk Monthly Report
October 15, 2025
The group also discussed strategies to increase member participation in future meetings. The next SMC EMA meeting is scheduled for Thursday, November 13, 2025 at 12 PM.
Sustainability
1. Waste Reduction
a. Roll-Off Bins / GreenWaste Franchise Amendment
Staff have worked to prepare for the transition of Construction and Demolition (C&D) debris services to GreenWaste Recovery, which will hold the exclusive franchise to collect, transport, recycle, process, and dispose of all C&D debris in the Town beginning January 1, 2026. This transition follows a 2020 City Council decision and ensures compliance with State law. Current service providers may operate until December 31, 2025, after which only GreenWaste Recovery will provide these services.
Staff, together with R3 Consulting, drafted additional clarifying exceptions to address scenarios such as self-hauling in compliance with local code, transport using companyowned trucks, or trade-specific operations using owned containers.
Staff coordinated a Refuse & Recycling Committee meeting with GreenWaste and R3 representatives to review the proposed exceptions and discuss their practical application.
In parallel, staff reviewed ordinance language, internal procedures, and C&D outreach materials with R3, and worked with GreenWaste to develop customer-facing flyers and educational materials for residents and permittees.
The Franchise Amendment, which includes these clarifications regarding roll-off bins, will be presented to the City Council for consideration at the October 2025 meeting. b. Environmental Program Committee
The Environmental Programs Committee (EPC) was scheduled to hold its regular meeting on September 18, 2025. However, the meeting was cancelled due to a lack of quorum.
Staff attempted to schedule a special meeting in October 2025, but were unable to do so due to participant availability.
The EPC is now scheduled to meet on Thursday, November 20, 2025, at 1:00 p.m. to continue discussions on the 2026 Spring and Fall focal events and outreach initiatives.
Earth Day 2026 initial conversations will also take place. c. Refuse & Recycling Committee
The Refuse & Recycling Committee met on Tuesday, August 19, 2025 at 1pm to review the latest quarterly report, discuss a proposed franchise amendment with GreenWaste, and coordinate upcoming efforts with R3 Consulting Group. The next Refuse & Recycling Committee meeting is likely to be in November or December, if needed.
City Clerk Monthly Report
October 15, 2025
d. Compost Pile + Potential Compost Hub Coming in 2026
The compost pile at Holbrook-Palmer Park continues to be a popular and well-used free resource for the community. It is restocked regularly every 2–3 months, or as needed when levels are visibly low.
Staff are working to use partial grant funds ($20,000) to establish a compost hub and board area at the site where compost is placed by Fall 2026. Fall 2025 and Winter 2026 will be spent on conceptual design and preparation. This program is funded by the SB 1383 Organic Waste Recovery Grant.
e. Regionally Integrated Climate Action Planning Suite (RICAPS) Meetings Staff attended the September 23, 2025, RICAPS in-person convening in South San Francisco, focused on “Making Gains in Mode Shift: A Problem Orientation Workshop.” The session brought together transportation and planning staff from multiple jurisdictions to discuss barriers and opportunities in reducing single-occupancy vehicle trips and increasing active and public transportation use.
Participants reviewed key transportation planning documents and explored recurring themes across jurisdictions, identifying areas with the greatest potential for coordinated action. New colleagues from various departments enriched the discussion with fresh perspectives and practical insights.
The next RICAPS meeting will be held virtually on Tuesday, October 28, 2025, and will include updates on 2023 greenhouse gas inventories, fair housing policy from the 21Elements Collaborative, municipal facilities cataloguing, and a presentation by Peninsula Clean Energy on their portable battery program for renters, with opportunities for participant feedback. The workshop series will continue in December 2025 to build on the mode shift discussion and collaborative action planning. f. Countywide Recycling Committee Meetings
Compost Program Collaboration with Resource Conservation District (RCD)Jurisdictions are being asked to decide whether to sign a Memorandum of Understanding (MOU) with the County to continue participating in the Compost Program with the RCD, and to commit funding for 2026 and 2027. Staff recommended that cities base their funding decisions on current SB 1383 procurement targets. To support this process, weekly office hours were held from September 26 through November 14 to answer questions, and individual calls with Doug Millar and the RCD team were available via Calendly. The RCD team continues to provide guidance and share their first-hand experience on program implementation and its impact across the County.
a. Countywide Disposable Foodware Ordinance (to be updated) Staff met with Christopher Slafter, Senior Sustainability Specialist with the County of San Mateo, to discuss the County’s approach to implementing the Disposable Foodware Ordinance on behalf of County cities and towns. Staff provided input and have authorized Mr. Slafter to propose the best approach and alternative solutions at upcoming Committee meetings.
City Clerk Monthly Report
October 15, 2025
Upcoming Meeting
The next Countywide Recycling Committee meeting will be a joint session with the Santa Clara TAC on Thursday, October 30, 2025.
2. Electrification
E-Leaf Blower Program
Approximately 44 rebates remain available through the Town’s Electric Leaf Blower Rebate Program. Code Enforcement staff continue to conduct outreach using the bilingual postcard, encouraging violators to take advantage of the rebate opportunity to support a smoother transition to compliant equipment.
Staff are also developing an Enforcement FAQ to guide the Town’s shift from the initial twoyear education phase to active enforcement.
The rebate program is anticipated to conclude at the end of FY 2025–26, with staff preparing focused outreach and communications from January through June 2026 to promote final participation and ensure a successful program closeout.
PCE Member Agency Grant + EV Chargers Project
The Town was awarded $181,946 through Peninsula Clean Energy’s (PCE) Member Agency Grant to advance municipal electrification and reduce greenhouse gas emissions. Grant funds will support two key projects: the purchase of an electric lift (expected delivery March 2026) and the installation of six Level 2 electric vehicle (EV) chargers—four at Holbrook-Palmer Park and two at the Police Department.
The project includes EV Ready infrastructure to allow for future expansion (up to four additional ports at the park and two at the Police Department). A construction and installation contract with Verdek LLC, leveraging State service contracts, is scheduled for Council consideration on October 15, 2025.
3. Climate Action Plan Dashboard
No Update.
City Clerk Monthly Report
October 15, 2025
ADU Match Program Update + ADU Mixer
(November 13, 2025)
The ADU Match Program continues to support two
existing matches in Town and has received several new
inquiries from housing seekers, including many local
educators and staff.
To help recruit additional home providers, staff prepared an Athertonian article highlighting a successful ADU
Match story to encourage homeowners with existing or
potential ADUs to participate in the program. The
testimonial featured in the Summer 2025 Athertonian
can be read here: Athertonian: Summer 2025 Edition.
The next ADU Mixer is scheduled for Thursday,
November 13, 2025 at 6 PM in the Council
Chambers. This year’s event will focus on creating a
more interactive and community-centered environment
to connect potential home providers and home seekers,
increase awareness of Atherton’s ADU Match Program,
and gather feedback on ADU opportunities and challenges.
The evening will feature success stories, guided table
discussions, and “speed-mingle” connection rounds
designed to encourage conversation and relationshipbuilding. Interactive poster boards and discussion prompts will allow participants to share their thoughts on ADUs, while HIP Housing staff and Town
representatives will facilitate group discussions and
provide resources.
Event planning and coordination are underway in
partnership with HIP Housing. Final logistics, including room setup, materials, and outreach, are being finalized.
City Clerk Monthly Report
October 15, 2025
City Clerk Activities CURRENT and ON THE HORIZON
There are currently 5 open Public Records Request that staff are working to complete.
Public Information Stats & Analytics
1. Athertonian
The Summer 2025 Athertonian is available online. To read the full version click here.
The Fall 2025 edition of The Athertonian is currently in the design development stage and is scheduled for delivery by the end of October. This edition highlights several important Town updates and community events, including Peninsula Clean Energy’s new 24/7 emergency water heater replacement program, seasonal tips from the Town Arborist on protecting Oak trees, and upcoming changes to construction and demolition debris box rules.
It also features storm preparedness reminders ahead of the rainy season, updates on the Town’s Active Transportation Plan, and spotlights on local partners such as the Friends of the Atherton Library, the Heritage Association, and the Atherton Arts Foundation. Readers can also find details on upcoming community events, including the Halloween
2. Social Media and Public Information Platforms
Staff continue to post informational and advisory content, with a recent focus on promoting community events and engagement opportunities. Residents, community members, and other public agencies have viewed and interacted with the town from September 1 to September 30.
Impressions refer to the number of reactions, views, comments, shares, and reposts of Towngenerated content.
Content highlights include safety reminders, transportation updates, climate initiatives, and community events.
To further enhance outreach, staff are developing a photo repository to support diverse topics and create engaging, visually consistent graphics. The goal is to build a robust library of Atherton-specific and stock images to strengthen future posts and digital communications.
Platform Number of followers Impressions or Accounts
Reached
Twitter/X 0.2% increase, a total of 631 followers 304 impressions (97% increase)
Instagram 2 % increase, a total of 1.9k followers 9.4k impressions (112% increase)
Facebook 2% increase, total of 648 followers 1.3k impressions (22 % increase)
City Clerk Monthly Report
October 15, 2025
NextDoor 10 new members, a total of 5,698
members, and 2,445 households
claimed
200 impressions (50 %
increase)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity.
While engagement has plateaued in the past few months, there has been a steady increase in followers across these platforms, helping to expand the Town's online presence and reach. In this reporting period we had 27 posts, which represents a 42 % increase month over month. There has been a rise in engagement which is up 194%.
Town website subscriber group:
Distribution List Subscribers
Atherton Online 1,660
News Flash (CM & PD) 1,589 & 1,577
Alert Center (CM & PD) 1,370 & 1,588
Calendar (Meetings) 1,589
• Website Analytics:
o September 1 – September 30: 11K Active Users
o Last 7 Days Total Page Views: 5.9K
§ News Flash PD = 629
§ Agenda = 683
§ Building Dpt – ePlan Submittal = 499
• YouTube Analytics
o 372 Subscribers
o 1087 Videos
City Clerk Monthly Report
October 15, 2025
The top posts for September were:
1,113 Impressions 605 Impressions
The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.
Fiscal Year 2025/2026 Revenues and Expenditures
Year to Date
Months Complete – 3
% of Year Complete – 25%
Budget Revenue % Received
Park Program $ 79,700 $ 27,260 34%
Planning Permits $ 520,300 $ 140,852 27%
Business Licenses $ 298,000 $ 192,873 65%
Police $ 540,450 $ 21,933 4%
Sales Taxes $ 529,000 $ 20,733 4%
Miscellaneous $ 1,282,216 $ 93,260 7%
Public Works $ 685,700 $ 203,945 30%
Franchise Fees $ 943,000 $ 101,903 11%
Building Permits $ 2,449,400 $ 680,947 28%
Property Taxes $ 17,384,500 $ 2,042,542 12%
Total $ 24,712,266 $ 3,526,248 14.2%
Budget Expenditures % Received
City Council $ 59,200 $ 21,045 35.6%
Administration $ 1,494,288 $ 399,541 26.7%
City Attorney $ 310,000 $ 40,710 13.13%
Finance $ 944,442 $ 280,100 29.6%
Planning $ 1,257,350 $ 40,645 3.2%
Building $ 1,811,370 $ 418,363 23.1%
Interdepartmental $ 1,215,162 $ 296,269 24.3%
Police $ 11,139,509 $ 3,009,260 27.0%
Public Works $ 3,902,933 $ 626,120 16.1%
Total $ 22,134,255 $ 5,132,053 23.2%
The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst (vacant). These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.
Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.
Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.
Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.
Month Curb Miles Weight (tons) Cubic Yards
January 25 38 12 6
February 25 39 6 12
March 2025 41 6 12
April 2025 38 6 12
May2025 36 6 12
June 2025 39 10 5
FY 24-25 Total 527 111 124
July 2025 38 6 12
August 2025 39 10 5
September 2025 66 4 2
October 2025
November 2025
December 2025
Total 143 20 19
Services Requests September 2025
• Debris clearing from Atherton Channel near Barry Lane • Power washing of the communications building at the Town Center • Repair of gate at Holbrook-Palmer Park corporation yard • Power washing of the Jennings Pavillion
• Jennings Pavillion Event setups and clean ups
• Main House event set up and clean up
• Holbrook – Palmer Park playschool door repair
• Holbrook -Palmer Park playschool sink repair
• Median island clean up (Various Locations)
• Catch Basin clearing on Melaine Lane
• Clean up of PD Parking
• Installation of “Permit parking only “signs on Ashfield Road and Maple Ave • Relocation of 25mph sign on Camino Al Lago and Fairview Ave in preparation of 15 mph School Zone sign installation
• Monthly inspection of speed humps throughout Town
• Station Lane clean up
• Repair of sidewalk at Holbrook-Palmer Park playschool General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.
Photographs of Work Performed September 2025
Debris Removal from Atherton Channel
Communication Bulding Power Washing
Jennings Pavillion Power Washing
Holbrook- Palmer Park Playschool Sidewalk Repairs
Median Island Clean Up ( Various Locations )
Melaine Lane Catch Basin Clearing
“Permit Parking” Signs on Maple Ave and Ashfield Ave
Speed Limit Sign Relocation on Camino Al Lago
See Click Fix September 2025
Public Works Maintenance
Budget versus Expenditures September 2025
Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $432,600 $124,128.06 28.7% A02 101-57-52031-057 Parks (Grounds & Fac) $365,000 $83,870.30 23.0% A03 101-59-52031-059 Other Facilities $190,000 $19,267.68 10.1% A04 213-30-52031-000 Library $39,000 $9,123.30 23.4%
A05 101-58-52031-000 Tennis $13,000 $2,721.45 20.9%
E06 101-58-52030-058 Event Services $10,000 $0.00 0.0%
Total $1,049,600 $239,110.79 2.3%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
Parks Division Monthly Report –September 2025 Page 1 of 9 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.
Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.
BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.
There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.
Facility Rentals for September 25
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
24-Dec 1 0 2 1 0 0 0
25-Jan 1 1 0 0 1 0 0
25-Feb 0 2 0 1 0 0 0
25-Mar 0 2 1 1 0 0 0
25-Apr 3 2 2 0 0 0 1
25-May 7 5 2 1 1 0 0
25-Jun 4 4 2 2 0 0 0
FY 24-25 37 22 14 8 6 0 1
25-Jul 4 4 0 0 1 0 0
25-Aug 7 4 1 1 2 0 0
25-Sep 4 2 2 2 0 0 1
25-Oct
25-Nov
25-Dec
26-Jan
26-Feb
26-Mar
26-Apr
26-May
26-Jun
FY 25-26 15 10 3 3 3 0 1
Parks Division Monthly Report –September 2025 Page 2 of 9 Types of Rental Activity for September 25
Month Social Gathering Wedding Corporate
Gathering Other
24-Dec 4 0 0 0
25-Jan 3 0 0 0
25-Feb 3 0 0 0
25-Mar 5 0 0 0
25-Apr 7 0 0 0
25-May 16 0 0 1
25-Jun 12 0 0 0
FY 24-25 87 1 2 1
25-Jul 8 1 0 0
25-Aug 13 0 2 0
25-Sep 11 0 0 0
25-Oct
25-Nov
25-Dec
26-Jan
26-Feb
26-Mar
26-Apr
26-May
26-Jun
Total 32 1 2 0
7
Parks Division Monthly Report –September 2025 Page 3 of 9 Revenue from Rental Activity for September 25
Month Revenue Fees 10% Catering Fee Revenue to Town
24-Dec $9417.00 $0.00 9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb $2,560.00 $0.00 $2,560.00
25-Mar $2,285.00 $0.00 $2,285.00
25-Apr $8,210.00 $0.00 $8,210.00
25-May $10,140.00 $0.00 $10,140.00
25-Jun $5,285.00 $0.00 $5,285.00
FY 24-25 Total $68,885.00
25-Jul $2,445.00 $0.00 $2,445.00
25-Aug $9,450.00 $0.00 $9,450.00
25-Sep $13,720.00 $0.00 $13,720.00
25-Oct
25-Nov
25-Dec
26-Jan
26-Feb
26-Mar
26-Apr
26-May
26-Jun
TOTAL FY 25-26 $25,615.00
Parks Division Monthly Report –September 2025 Page 4 of 9 General and Special Services for September 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.
For September 25:
• Jennings Pavillion power washing
• Tennis pickleball net repair
• Playground bathroom sink repair
• Playschool walkway repair
• Playschool door repair
• Baseball building bathroom lighting repair
• Event setup and break down – JP & MH
New and Future Planned Projects:
Jennings Pavillion lighting
Parks Division Monthly Report –September 2025 Page 5 of 9 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.
Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Public
Court
Hours
Clay
Court
Hours
Pickleball
Court
Hours
24-Dec 642 295 367 322 0 15 125
25-Jan 597 299 351 321 0 9 167
25-Feb 660 301 433 395 0 12 188
25-Mar 676 294 408 323 0 19.5 187.5
25-Apr 693 335 452 365 0 18 195.5
25-May 698 375 455 353 0 15 255
25-Jun 787 435 475 320 0 20 206
FY-24-
25 8,536 4,159 5,306 4,326 0 254.5 1,754
25-Jul 766 302 492 282 0 14.5 244.5
25-Aug 675.5 312 441 325.5 0 11 216.5
25-Sep 707 322 403 341.5 0 20 203
25-Oct
25-Nov
25-Dec
26-Jan
226-Feb
26-Mar
26-Apr
26-May
26-Jun
Total
FY-25-
26 2,148.5 936 1,336 949 0 45.5 670
Parks Division Monthly Report –September 2025 Page 6 of 9 Photographs of Work Performed in September 2025
Jennings Pavillion Power Washing
Playschool Sidewalk Repair
Parks Division Monthly Report –September 2025 Page 7 of 9 Jennings Pavillion Door stop install
Jennings Pavillion Event clean up
Parks Division Monthly Report –September 2025 Page 8 of 9 Playschool Door Repair
Main House office clean up
Submitted by:
Interwest Consulting Group
Community Services
Monthly Report
September 2025
Town of Atherton
Building Department
80 Fair Oaks Ln.
Atherton, California 94027
Phone: (650) 752-0560
Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
FY 2025-26 FY 2024-25
YTD YTD
Total Construction Valuation1: $24,310,277 $86,402,571 $87,628,245 Plan Check Fees Collected: $73,729 $177,120 $151,666
Permit Fees Collected: $149,903 $296,826 $424,777
Other Fees Collected: $10,350 $26,425 $43,516
TOTAL: $233,982 $500,371 $619,959
Applications Received: 105 261 216
Residential:
New Single Family Residential Permits
Issued: 1 6 7
New Accessory Structures Issued: 18 49 73
Addition / Alteration Permits Issued: 12 20 31
Reroof / Water Well / Grading Permits
Issued: 11 34 46
Plumbing/Mechanical/Electrical
Permits Issued: 17 34 66
Demolition Permits Issued: 6 8 9
Non-Residential:
New Permits Issued: 0 0 3
TOTAL Permits Issued (2) 65 151 235
Inspections Performed: 641 1,794 2,025
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month
PLAN CHECK
INSPECTIONS
REVENUE
PERMITS
Sep-25
Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 88
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission Updates:
Please find the summary below for the September 24, 2025 Planning Commission meeting below:
1. All five Commissioners participated in-person (Chair Lane, V. Chair Polito, Leugers, Levison and Tonelli.
2. There was no general public comment.
3. The Commission approved meeting minutes.
4. Public Hearing Items:
a) Receive the Annual Master Plan Report (MPL25002) for Menlo School, located at 50 Valparaiso (APN 070360080) and in the Public Facilities and Schools (PFS) zoning district. Staff recommended the Commission receive the report. In advance of the meeting the Commission received comment letters raising concerns from neighbors regarding the use of Wunderlich Field and on-street parking by affiliates. The Commission received the reports and comments from the school on efforts taken to address field use and parking. The Commission praised the school for the progress they have made with neighbors over the past approx. 10 years and encouraged them to continue to work in good faith to resolve concerns.
b) Requests for a Front Setback Variance (VAR25005) and Heritage Tree Removals (HTR250008) to construct a new singlefamily dwelling with an accessory building (gym) at 84 Elena Avenue (APN 070212080) within the R1A Zoning District. Staff recommended denial of the variances and tree removals. The subject property is a flag lot, adjoining another flag lot that is under common ownership. Collectively the two lots surround another property which would be closest to the two structures requiring variances and the removed trees. The Commission recieved a letter from this neighbor who raised concerns that the applicant has used the two properties in conjunction with Elena Ave as a circular driveway surrounding the neighbor. During the hearing the Commission heard from both parties and voted unanimously to continue the project, giving the neighbors an opportunity to address concerns directly with the applicant. Additionally, the Commission requested the applicant update the plans to clearly reflect the existing and proposed driveway configuration.
c) Consideration of a resolution recommending amendments to Atherton Municipal Code (AMC) Chapter 17.52 related to development standards and definitions for Accessory Dwelling Units (ADUs) and Junior ADUs with the purpose of aligning with current state legislation and providing clarity for implementation. Planning staff recommended approval of a resolution recommending the Council adopt updates to the Town's ADU requirements.
The item did not receive any public comment. After discussion of the proposed amendments the Commission adopted the resolution unanimously.
5. Staff Reports:
a) The Town Planner informed the Commission that the State legislative cycle has ended and that bills that had passed were awaiting signature by the Governor. In particular, the Town Planner provided a brief summary of SB 79.
6. Commission Reports:
a) There were no Commission Reports.
14 2
60 7
20 18 3
Planning Projects
September 1, 2025 to September 30, 2025
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
September 1, 2025 to September 30, 2025
Site Visits
Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
1 5 1 1 0 1
0 3 0 1 2 1
1 2 0 2 5 0
2 1 4 2 3 0
2 2 0 4 1 3
2 0 3 3 4 2
Jan. to June Totals 8 13 8 13 15 7
4 2 1 3 2 4
2 5 3 2 2 5
1 2 4 2 3 2
5 0 3 1 1
1 0 1 3 3
0 2 2 1 3
July to Dec Totals 7 15 10 13 12 18
15 28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
87 10 10
123 6 5
11 2 3
0 Total Number of Plan Checks 221 0
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.
Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
JuneMinor Plan Check
Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.
December
Total New SFD
Permits:
Plan Check Performance
September 1, 2025 to September 30, 2025 Major Plan Check
Summary Graphs
65 88 64 42
88 88 77 71 71 90 88 68 105
68 87 35 50 68 66 49 83 83 74 83 68 65
767
950
668
607
795
694
763
736 736
1025
625
528
641
0 200
400
600
800
1000
1200 Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$29,398,259
$33,871,412
$10,141,645
$3,254,891
$14,933,367
$8,208,767
$10,390,844
$26,029,377
$14,069,605
$32,658,959
$26,027,877
$14,351,152
$24,310,277
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
Valuation
Summary Graphs
$210,803
$321,439
$385,239 $210,803
$321,439
$96,730
$97,730
$132,953
$257,207 $244,301
$220,576
$195,765
$233,982
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
Fees
$26,425 $177,120
$296,826 $500,371
$169,000
$562,000
$1,706,400
$2,437,400
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Other Plan Check
Fees
Permit Fees Total
YTD vs. Budgeted
FYTD 25-26
Budgeted 25-26
Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled
Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 3 2 1 16 3 0 20
Pemitted ADU 3 1 3 4 7 5 23 8 3 4 38
Finaled ADU 3 6 3 2 0 0 14 0 1 2 17
Entitled JADU 2 3 0 0 5 0 0 5
Pemitted JADU 0 1 2 0 5 2 0 7
Finaled JADU 1 0 0 0 1 0 0 1
Entitled SFR 1 0 2 1 3 0 7 2 2 0 11
Permitted SFR 0 1 2 2 8 4 2 15
Finaled SFR 5 1 3 3 14 0 1 19
2022 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 20 134
Pemitted ADU 25 44 46 38 153
Finaled ADU 17 24 14 17 72
Entitled JADU 10 9 4 5 28
Pemitted JADU 5 8 0 7 20
Finaled JADU 0 2 7 1 10
Entitled SFR 20 17 26 11 74
Permitted SFR 26 18 28 15 87
Finaled SFR 17 29 11 19 76
1 Jan
3 0
1 1
0 Sept
1 0
May
5 0
1 0
1 4
0 0
2 1
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 202 Atherton Ave 3/29/2021 3/29/2024 8/15/2024 $250,000 Under TCO 57 Linda Vista 11/22/2021 4/10/2025 8/10/2025 $30,000 Under TCO 234 Park Ln 3/7/2022 3/7/2025 12/3/2025 $30,000
Total Penalties Deposited: $310,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.
Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025
Total to Date $3,648,000.00
Forfieted Construction Time Limit Penalties
Town of Atherton
Building Safety & Inspection
August 1, 2025 to August 31, 2025
Active Construction Time Limit Penalties
The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.
Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.
These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.
Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.
Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.
Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of September 2025
During this reporting period, there were 56 investigations. Of that total, 35 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.
Offenses included driving with a suspended license, misdemeanor warrant, possession of paraphernalia, possession of a controlled substance, DUI, receiving stolen property, false identification to a police officer, obstruct/resist/delay a police officer, petty theft, conspiracy to commit a crime, carry a concealed dirk or dagger, public intoxication, criminal threats, burglary, vandalism, violation of parole, domestic violence, damage/destroy wireless communication device, and arson.
Of the 2,245 total police incidents for the month, 1,493 were officer-initiated incidents. These incidents resulted in 866 citations being issued for vehicle code and other violations. Officers initiated 1,140 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.
Traffic Incidents
Overall, there were 494 traffic incident locations, some with multiple stops, for the reporting period. The map below indicates the locations of the incidents for this reporting period.
Traffic Collisions
There were 14 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.
Traffic Complaints
The Atherton Police Department received one (1) traffic complaint for the month of September.
A community member reported vehicles passing other vehicles by entering the bicycle lane on Valparaiso Avenue. Officers worked traffic enforcement on Valparaiso Avenue during school hours for various vehicle code violations. The Atherton Police Department also worked with the Menlo Park Police Department to conduct enforcement on Valparaiso Avenue. Several warnings and citations were issued for various violations that occurred on Valparaiso Avenue in the month of September.
Bicycle Traffic Stops
There were 12 bicycle related calls initiated during this reporting period. These calls were for improper lighting (3), stop sign violations (5), speeding (1), no helmet (1), a red light violation (1), and a bicycle lane violation (1). These stops resulted in 5 verbal warnings, 1 written citation, and 5 written warnings.
Criminal Activity and Suspicious Circumstances
The Department responded to 165 locations (some locations multiple times) for property crimes (22), person crimes (14), and incidents of suspicious circumstances (129).
Municipal Code Violations
The Department responded to approximately 54 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.
Holbrook Palmer Park
Holbrook Palmer Park had 83 incidents during this reporting period, 79 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for a 911 hangup, a traffic stop, a citizen assist, and a suspicious person.
Premise Watch
Officers completed 723 House/Vacation checks during the reporting period.
School Incidents
Officers responded to 211 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adopt a school visits.
Incidents of note from this reporting period:
• On 09/02, the SRO investigated a bicycle theft and later recovered the bicycle. • On 09/10, the SRO investigated a social media post containing a possible threat to a school campus. The subject making the possible threat was located and placed on a psychiatric hold.
• On 09/20, the SRO deescalated a student in the office that was refusing to speak with school staff.
The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.
Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:
High, Medium, and Low.
High Priority calls are in-progress events where persons or high-value property are in immediate danger and require a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.
Medium Priority calls are in-progress events without immediate danger to persons or property.
Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.
Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.
During the Reporting Period there were:
Priority Level Number of Calls Average Response Time Goal High 6 2:20 <4 minutes
Medium 347 6:38 <6 minutes
Low 233 4:08 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.
MONTH YEAR RESPONSE
TIME
August 2024 6:56
July 2025 5:21
June 2025 5:50
May 2025 5:25
April 2025 4:50
March 2025 6:31
Total Training Hours for the Reporting Period: 549 HOURS
NAME TRAINING/HOURS DATES
Daley WLLE Conf./32 hours Sept. 2 – 5
Dalby WLLE Conf./32 hours Sept. 2 – 5
Madrigal WLLE Conf./32 hours Sept. 2 – 5
Abarca WLLE Conf./32 hours Sept. 2 – 5
Taylor Critical Incident Resp./16 hours Sept. 8 – 9
Dutta Policing the Teen Brain/16 hours Sept. 8 – 9
Taylor Seaside Speaker Series/3.5 hours Sept. 12
Dutta Seaside Speaker Series/3.5 hours Sept. 12
Metzger SLI 559/24 hours Sept. 19 – 22
Cisco SLI 551/24 hours Sept. 24 – 26
Andruha CAHN Conf./40 hours Sept. 22 - 26
All PD Staff CPR First Aid & Less Lethal/10.5 hours Sept. 23 or 25 The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:
MONTH OFFICER INITIATED ACTIVITY CITATIONS
September 1,493 866
August 1,309 734
July 1,428 823
June 1,263 758
May 1,195 671
April 1,370 743
Noise Ordinance Violations
Month Total
Reports Construction SingleFamily School Other In Violation Unable to
Locate
Jan 5 0 2 0 3 1 1
Feb 5 0 4 0 1 0 2
Mar 7 1 3 0 3 1 1
Apr 8 0 7 0 1 1 0
May 4 0 4 0 0 1 0
Jun 5 0 3 0 2 0 0
Jul 4 0 3 0 1 1 0
Aug 5 0 5 0 0 0 0
Sep 14 8 8 0 1 7 3
Oct
Nov
Dec
Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 0 3 7 1
Feb 23 3 1 3 15 1
Mar 21 4 0 6 9 2
Apr 20 2 1 5 8 4
May 29 3 2 15 3 6
Jun 25 0 0 9 10 6
Jul 29 3 0 12 8 6
Aug 24 0 1 6 8 9
Sep 37 0 0 5 23 9
Oct
Nov
Dec
Code Enforcement Activity Report
Summary:
2023 2024 2025
January 2,554,000 $ 1,283,765 $ 2,326,138 $
February 1,487,835 $ 1,581,542 $ 1,429,576 $
March 1,391,045 $ 1,715,865 $ 1,553,133 $
April 1,563,462 $ 1,935,667 $ 2,160,294 $
May 1,470,060 $ 1,978,239 $ 2,364,599 $
June 1,814,801 $ 1,208,355 $ 4,535,720 $
July 3,169,593 $ 3,965,335 $ 3,796,764 $
August 1,800,461 $ 3,403,932 $ 1,667,699 $
September 1,887,973 $ 1,681,357 $ 1,705,837 $
October 2,030,807 $ 2,499,762 $
November 2,505,689 $ 2,332,189 $
December 2,157,727 $ 1,695,376 $
23,833,453 $ 25,281,384 $ 21,539,760 $
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 2025 $2,326,138 $1,429,576 $1,553,133 $2,160,294 $2,364,599 $4,535,720 $3,796,764 $1,667,699 $1,705,837 $-
$500,000
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART
ITEM NO. 1
TOWN OF ATHERTON
CLAIMS LIST SEPTEMBER 2025
Previous Yr.
Sept 2025 Sept 2024
A/P Checks (#36363-36454)
Payroll Checks (#653-653)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 914,446
494
389,021
401,876
Amount
$980,547
880
341,760
358,170
SEPTEMBER 2025 Total $ 1,705,837 $1,681,357
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 653-653 (payroll), and 36363-36454 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,705,837 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 653-653 (payroll), and 36363-36454 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,705,837 are true and correct and are authorized for payment. _______________________________
E. Lewis
Mayor, Town of Atherton
SOURCE OF FUNDS
Sept 2025 Sept 2024
101 General Fund $ 1,344,589 $1,193,405
105 Tennis Fund 856
201 Special Tax 8,055
202 Measure A 2,850 21,196
213 Library Fund 29,294 12,513
401 GF Projects 90,063 288,765
403 Ath Channel Drainage Dt. 509
610 Equipment Replacement 135,480 50,509
614 Worker’s Comp Insurance 96,883 96,883
615 General Liability Fund 2,118
616 Employee Benefits Fund 6,678 6,548
TOTAL $ 1,705,837 $1,681,357
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Accident (Pre-Tax) 221.10 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Cancer Ins(Pre-Tax) 82.02 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Dental Plan (Pre-Tax) 28.02 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Life Emp (After -Tax) 38.40 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Speci Health (After-Tax) 6.63 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Speci Health (Pre-Tax) 53.34 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac STD (After-Tax) 562.32 36363 AFLAC 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Aflac Vision Plan(Pre-Tax) 29.45 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Accident (Pre-Tax) 221.10 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Cancer Ins(Pre-Tax) 82.02 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Dental Plan (Pre-Tax) 28.02 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Hosp. Conf. Id (Pre-Tax) 77.82 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Hosp.Conf.Id (After-Tax) 19.26 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Life Emp (After -Tax) 38.40 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Speci Health (After-Tax) 6.63 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Speci Health (Pre-Tax) 53.34 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac STD (After-Tax) 562.32 36363 AFLAC 9/11/2025 502-08-2025 General Fund PR Batch 00502.08.2025 Aflac Vision Plan (Pre-Tax) 29.45 36363 Total 2,236.72
36364 CALIFORNIA STATE DISBURSEMENT UNIT 9/11/2025 501-09-2025 General Fund PR Batch 00501.09.2025 Garnishment 177.69 36364 Total 177.69
36365 DELTA DENTAL OF CALIFORNIA 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Dental Ins-Delta 3,734.47 36365 DELTA DENTAL OF CALIFORNIA 9/11/2025 BE006696559 General Fund Dental Cobra J. Wade Sept 2025 182.56 36365 Total 3,917.03
36366 VISION SERVICE PLAN 9/11/2025 Sep-25 General Fund Vision Cobra J. Wade Sept 2025 30.90 36366 VISION SERVICE PLAN 9/11/2025 501-08-2025 General Fund PR Batch 00501.08.2025 Vision Insurance 717.89 36366 Total 748.79
36367 LIEBERT CASSIDY WHITMORE 9/11/2025 297751 General Fund Police Professional Law Svc Re: General PD May 2025 2,478.00 36367 LIEBERT CASSIDY WHITMORE 9/11/2025 300619 General Fund Police Professional Law Svc Re: General PD Jun 2025 2,214.00 36367 Total 4,692.00
36368 ALPINE MECHANICAL SERVICE COMPANY INC. 9/11/2025 i11686 General Fund DPW-Building Maint.
Svc Call Replaced Condensate Pump Due to Water Leak PW Aug 2025 2,083.25
36368 Total 2,083.25
36369 ASSOCIATION OF BAY AREA GOVERNMENTS 9/11/2025 AR039934 General Fund DPW-Park Maint. ABAG Gas PW Park Maint 7/24/25 -8/21/25 950.64 36369 ASSOCIATION OF BAY AREA GOVERNMENTS 9/11/2025 AR039934 General Fund DPW-Street Maint. ABAG Gas PW Street Maint 7/24/25 -8/21/25 31.90 36369 Total 982.54
36370 CAL MOTO 9/11/2025 3035401/1 General Fund Police
12K Maint Svc & Renewed Front Break Pads 2021 BMW PD Aug 2025 1,737.43
36370 Total 1,737.43
36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Park Program 150 Watkins (Fire Protection) 8/1/25 -8/31/25 46.83 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) Aug 2025 166.73 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Park Program 150 Watkins 7/23/25 -8/21/25 1,373.10 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Administration 80 Fair Oaks (2 Meter) Admin 7/1/25 -7/31/25 33.55 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Building 80 Fair Oaks (2 Meter) Bldg 7/1/25 -7/31/25 33.55 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Police 80 Fair Oaks (2 Meter) PD 7/1/25 -7/31/25 402.60 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Planning 80 Fair Oaks (2 Meter) Plng 7/1/25 -7/31/25 33.55 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 7/1/25 -7/31/25 33.55 Checks by Date - Detail by Check Number
For the Month of September 2025
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Administration 80 Fair Oaks Admin 7/1/25 -7/31/25 49.93 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Building 80 Fair Oaks Bldg 7/1/25 -7/31/25 49.93 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Police 80 Fair Oaks PD 7/1/25 -7/31/25 599.20 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund Planning 80 Fair Oaks Plng 7/1/25 -7/31/25 49.93 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Engineering 80 Fair Oaks PW 7/1/25 -7/31/25 49.93 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Street Maint. Alameda/Atherton 7/1/25 -7/31/25 374.55 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Street Maint. El Camino Real M#62327517 7/1/25 -7/31/25 649.14 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 General Fund DPW-Street Maint. El Camino Real M#62514200 7/1/25 -7/31/25 1,273.25 36371 CAL WATER SERVICE 9/11/2025 4726166666/Aug2025 Library Fund Library (Irrigation) 7/1/25 -7/31/25 8,267.56 36371 Total 13,486.88
36372 DOUGLAS CHUNG KIM 9/11/2025 2941 Measure A SMC Transportation Authority Grant App ECR/Selby Aug 2025 2,850.00 36372 DOUGLAS CHUNG KIM 9/11/2025 2942 GF Projects PM Services ECR Drainage Improvements Aug 2025 600.00 36372 Total 3,450.00
36373 INTERWEST CONSULTING GROUP INC 9/11/2025 2448898 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Jul 2025 117,342.38 36373 INTERWEST CONSULTING GROUP INC 9/11/2025 2448898 General Fund Building Reimb Lease Dell Computer Bldg Jul 2025 (148.92) 36373 Total 117,193.46
36374 LIEBERT CASSIDY WHITMORE 9/11/2025 302983 General Fund Police Professional Law Svc Re: General PD Jul 2025 177.50 36374 LIEBERT CASSIDY WHITMORE 9/11/2025 305291 General Fund Police Professional Law Svc Re: General PD Aug 2025 4,437.50 36374 Total 4,615.00
36375 MCE CORPORATION 9/11/2025 2508020 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Aug 2025 6,952.22 36375 MCE CORPORATION 9/11/2025 2508020 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Aug 2025 18,307.16 36375 MCE CORPORATION 9/11/2025 2508020 Library Fund Contract Maint Svcs Library Aug 2025 1,837.65 36375 MCE CORPORATION 9/11/2025 2508020 General Fund DPW-Street Maint. Contract Maint Svcs Streets PW Aug 2025 29,858.82 36375 Total 56,955.85
36376 MERCY & THE MENZ ENTERTAINMENT LLC 9/11/2025 1 General Fund Administration Live Music Performance by "Mercy and the Heartbeats" 8/21/25 3,000.00 36376 Total 3,000.00
36377 METROPOLITAN PLANNING GROUP 9/11/2025 2005278 GF Projects PM Services Bike & Ped Master Plan Update Aug 2025 6,256.25 36377 Total 6,256.25
36378 PG&E 9/11/2025 11940786962/Aug2025 General Fund Administration Civic Center 80 Fair Oaks Admin & Council Chamber Aug 2025 663.90 36378 PG&E 9/11/2025 11940786962/Aug2025 General Fund Building Civic Center 80 Fair Oaks Bldg Aug 2025 663.90 36378 PG&E 9/11/2025 11940786962/Aug2025 Library Fund Civic Center 80 Fair Oaks Library Aug 2025 10,622.32 36378 PG&E 9/11/2025 11940786962/Aug2025 General Fund Police Civic Center 80 Fair Oaks PD Aug 2025 13,277.91 36378 PG&E 9/11/2025 11940786962/Aug2025 General Fund Planning Civic Center 80 Fair Oaks Plng Aug 2025 663.90 36378 PG&E 9/11/2025 11940786962/Aug2025 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Aug 2025 663.90 36378 PG&E 9/11/2025 PGE-MTPL/Aug2025 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) Aug 2025 294.57 36378 PG&E 9/11/2025 PGE-MTPL/Aug2025 General Fund DPW-Street Maint. El Camino/Atherton Signal Aug 2025 145.89 36378 PG&E 9/11/2025 PGE-MTPL/Aug2025 General Fund DPW-Street Maint. 5 NE Cor Marsh/Middlefield Rd Aug 2025 43.69 36378 PG&E 9/11/2025 PGE-MTPL/Aug2025 General Fund DPW-Street Maint. El Camino (Beacon Lights) Aug 2025 58.87 36378 PG&E 9/11/2025 PGE-MTPL/Aug2025 General Fund DPW-Street Maint. Dinkelspiel (Corp Ofc/Storage) Aug 2025 120.33 36378 Total 27,219.18
36379 SAN MATEO CNTY FORENSIC LAB 9/11/2025 PS-INV104875 General Fund Police Forensic Lab Svc (4) Phelebotomy, (9) DNA Analysis & (1) Narcotic PD Jul 2025 4,928.00
36379 Total 4,928.00
36380 THE CITIES GROUP 9/11/2025 7/1/25-12/31/25 Worker's Comp Insurance Safety/Compliance Program Assessment 7/1/25 -12/31/25 2,528.49 36380 THE CITIES GROUP 9/11/2025 7/1/25-12/31/25 Worker's Comp Insurance Workers' Comp Assessment 7/1/25 -12/31/25 94,354.77 36380 Total 96,883.26
36381 US BANK VOYAGER FLEET SYSTEMS 9/11/2025 8690164772530 General Fund Police Fuel Charges Motorcycle PD Jul 2025 1,036.58 36381 Total 1,036.58
36382 WEX BANK 9/11/2025 107249697 General Fund Police Fuel Charges PD 8/7/25 -9/6/25 8,310.54 36382 Total 8,310.54
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration (1) bx Cheez-It Crackers Admin Aug 2025 20.99
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration (1) bx Frito-Lay, (2) bx Cookies, (2) pk Izze Sparkling Beverage, (2) pk Sunchip Admin Aug 2025 129.61
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Finance (19) Printing Budget Books FY 2026 Fin Aug 2025 2,726.13 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration (2) pk Sprite, (3) pk Diet Coke, (3) pk Coke Admin Aug 2025 56.94 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration (3) bx Trail Mix Admin Aug 2025 82.35 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration (4) Coffee Traveler, (2) dz Bagels for Regional Trng Consortium Admin Aug 2025 245.43
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration CMCA Membership M. Gallagher Admin Aug 2025 300.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration Farewell Team Lunch for Aidan Admin Aug 2025 328.90 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration Farewell Team Lunch for Summer Interns Aug 2025 293.87 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration Foods for the Band Performer Summer Series Concert Jul 2025 152.78 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0022/8-22-25MG General Fund Administration Luncheon for Staff Training Workshop Aug 2025 78.26 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) 24" Custom Yard Letters NNO 8/5/25 141.30 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) bx Envelopes, (3) pk Wipes PD Aug 2025 58.24 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) Front Programming Cable, (1) USB Portable Cable PD Aug 2025 214.50
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) Laptop Case, (1) Heavy Duty Tape PD Aug 2025 44.68 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) Parking Permits -Waterproof Paper PD Aug 2025 72.46 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (1) pk Fork, (1) pk Plates, (1) pk Batteries PD Jul 2025 92.41 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (3) pk Post-It Notes PD Aug 2025 44.87 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (4) Ice Response Shooting Glasses PD Jul 2025 109.38 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police (5) Digital Razor Pro Electronic Ear Muffs Multicam PD Aug 2025 355.41 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Airfare 2025 WILLE Conf E. Madrigal PD Aug 2025 481.61 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Airfare 2025 WILLE Conf G. Abarca PD Aug 2025 481.61 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Fastrak -Bridge Toll Plate# DG46E11 PD 7/24/25 8.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Fastrak -Bridge Toll Plate#1627629 PD 7/24/25 8.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Lodging SLI Session #3/8 Trng D. Metzger PD 6/22/25 -6/24/25 641.88 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Lodging Training J. Taylor PD 8/10/25 -8/11/25 771.40 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Reg Fee Mustang Car Show DARE D. Metzger PD 8/22/25 -
8/24/25 68.91
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Reg Fee Seaside Speaker Series G. Dutta & J. Taylor PD 7/31/25 35.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Savage Training Group -Order STG-11876 PD Aug 2025 459.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 0071/8-22-25AGD General Fund Police Town Luncheon PD Host 7/29/2025 804.71 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Adobe Subscriptions 7/25/25 -8/24/25 599.75 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Amazon Prime Subscription Jul 2025 152.03 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Business Dropbox Subscription 7/26/25 -8/26/25 126.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Administration Ergonomic Upgrades for Staff Keyboards, Mouse, Floor Mat Admin Aug25 501.65
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Administration Prime Movie "The Wizard of Oz" Summer Event 7/25/25 3.79 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Vista Social Subscription A. Suber 8/11/25-9/11/25 30.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Zoom Subscription for Meeting Aug 2025 378.90 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 1649/8-22-25AS General Fund Interdepartmental Zoom Subscription for Meeting Jul 2025 378.90 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration (1) Laptop Backpack CM G. Rodericks Aug 2025 109.25 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Airfare 2025 ICMA Conf CM G. Rodericks 10/25/25 -10/29/25 166.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Airfare 2025 ICMA Conf CM G. Rodericks 10/25/25 -10/29/25 166.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Airfare 2025 ICMA Conf CM G. Rodericks 10/25/25 -10/29/25 58.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Airfare 2025 ICMA Conf CM G. Rodericks 10/25/25 -10/29/25 58.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Airfare 2025 ICMA Conf CM G. Rodericks 10/25/25 -10/29/25 597.96 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Auto Remote Connect CM G. Rodericks Aug 2025 80.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Car Wash CM Veh G. Rodericks Aug 2025 49.99
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration ChatGPT Plus Subscription CM G. Rodericks 8/25/25 -9/25/25 20.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Constant Contact Subscription CM G. Rodericks Aug 2025 5.81 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration Constant Contact Subscription CM G. Rodericks Aug 2025 35.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 2431/8-22-25GR General Fund Administration The Wall Street Journal Subscription CM G. Rodericks Aug 2025 38.99 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police (1) Accent Table for Bathroom Storage PD Aug 2025 50.19 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police (2) Sample Coins for PD Challenge Jul 2025 36.05 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Mailchip Monthly Fee ADAPT PD Jul 2025 51.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Airfare 2025 WLLE Conf E. Dalby PD Aug 2025 481.61 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Airfare 2025 WLLE Conf L. Daley PD Aug 2025 481.61 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Grooming Svc Therapy Dog Emmy J. Fong PD Aug 2025 102.60 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Luncheon Chiefs Meeting PD Jul 2025 192.77 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Uniforms -Stars Chief S. McCulley PD Aug 2025 14.21 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Uniforms -Stars Chief S. McCulley PD Aug 2025 45.40 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 3850/8-22-25PD General Fund Police Uniforms -Stars Credit Chief S. McCulley PD Aug 2025 (14.21) 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund DPW-Building Maint. (1) MagSafe Cup Holder Wireless Car Charger Mount Magnetic Phone Charger W. Burse PW Aug 2025 44.07
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Building (1) Puffs Plus Lotion Facial Tissues Bldg Aug 2025 18.23 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Planning (1) Puffs Plus Lotion Facial Tissues Plng Aug 2025 18.23 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund DPW-Engineering (1) Puffs Plus Lotion Facial Tissues PW Eng Aug 2025 18.23 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Building (1/3) bx Facial Tissues Bldg Aug 2025 3.67 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Planning (1/3) bx Facial Tissues Plng Aug 2025 3.65 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund DPW-Engineering (1/3) bx Facial Tissues PW Eng Aug 2025 3.65 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Building (2/3) bx K-Cup Donut Shop Coffee Bldg Jul 2025 30.46 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund Planning (2/3) bx K-Cup Donut Shop Coffee Plng Jul 2025 30.47 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4525/8-22-25HL General Fund DPW-Engineering (2/3) bx K-Cup Donut Shop Coffee PW Eng Jul 2025 30.46 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (1) Blue Letter Wax Seal Sticker for Comm Outreach Program PD Jul 2025 15.30
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (1) Colored Paper for Parking Permit Program PD Jul 2025 72.46 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund DPW-Park Maint. (1) pk Smoke Detector w/Battery Gilmore House HP Park Aug 2025 71.07
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (10) pk Flushable Wet Wipes PD Jul 2025 56.40 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (2) pk Air Freshener Spray PD Aug 2025 26.08 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (2) Pop Up Canopy for Comm Outreach Program PD Jul 2025 436.38 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police (4) Canopy Weight Set for Comm Outreach Program PD Jul 2025 143.68 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 4635/8-22-25DL General Fund Police TLO -Trans Union Search Monthly Fee PD Jul 2025 75.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Street Maint. (1) Blk Spray Paint, (1) Wire, (1) 2" Knife, (1)Tape, (1) Masking Paper PW Street Aug 2025 28.49
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Park Program (1) Tile, (1) Extension Adaptor, (1) 15Ft Cable for Main House HP Park Jul 2025 80.14
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Park Maint. (10) Bags of Lawn Topper HP Park Aug 2025 82.08 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Street Maint. (4) Brush, (2) Screw, (1) Wht SemiGloss, (1) Security Kit for Main House HP Park Aug 2025 70.36
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Street Maint. (4) Ratchet Straps, (5) Husky Insulated, (1) Security Mount Kit PW Aug 2025 80.12
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Park Maint. 1-yr BaseManger Plus Svc Irrigation Controller App Town/Library 219.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund DPW-Street Maint. MSA Trng/Meeting W. Burse PW Aug 2025 25.00 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 6235/8-22-25WB General Fund Administration Luncheon Team Building Admin Aug 2025 94.65 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (1) pk 3V Lithium, (1) pk 2032 Lithium, (1) pk SureFire SF12 Batteries PD Jul 2025 45.72
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (1) 16GB Flash Drive, (1) 32GB Flash Drive PD Jul 2025 58.29
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (1) Chevy Running Boards PD Jul 2025 415.57 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (1) dz Pens, (1) Soap Dispenser PD Aug 25 31.22 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (1) Fleet Wiring Kit, (1) Camera Mount PD Aug 25 382.81 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (3) USB Flash Drive, (1) Drawer Organizer PD Jul 2025 74.58 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (4) Windshield Washer Fluid PD Jul 2025 83.76 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police (6) pk CR2450 Lithium Batteries PD Jul 2025 99.48 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7603/8-22-25EM General Fund Police Apple Monthly Storage Fee E. Madrigal PD Aug 25 0.99 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration (1) Mini Wireless Microphone, (1) Phone Tripod for Committee Engagement Jul 2025 77.64
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration (5) Cakes for June-July Birthdays Admin Jul 2025 86.55 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration Lodging League of Cities Council Member B. Widmer 10/7/25 - 10/10/25 1,132.95
36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration Luncheon Team Building Admin Jul 2025 156.78 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration Luncheon Team Building Admin Jul 2025 72.27 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration Luncheon Team Building Admin Jul 2025 80.68 36383 IMPAC. GOVERNMENT SERVICES 9/18/2025 7629/8-22-25CSM General Fund Administration Luncheon Team Building Admin Jul 2025 29.94 36383 Total 18,912.44
36384 ASSOCIATION OF BAY AREA GOVERNMENTS 9/25/2025 AR038279 General Fund DPW-Park Maint. ABAG Gas PW Park Maint 2/22/25 -3/24/25 353.81 36384 ASSOCIATION OF BAY AREA GOVERNMENTS 9/25/2025 AR038279 General Fund DPW-Street Maint. ABAG Gas PW Street Maint 2/22/25 -3/24/25 13.02 36384 ASSOCIATION OF BAY AREA GOVERNMENTS 9/25/2025 AR039099 General Fund DPW-Park Maint. ABAG Gas PW Park Maint 5/22/25 -6/23/25 970.01 36384 ASSOCIATION OF BAY AREA GOVERNMENTS 9/25/2025 AR039099 General Fund DPW-Street Maint. ABAG Gas PW Street Maint 5/22/25 -6/23/25 12.53 36384 Total 1,349.37
36385 CINTAS CORPORATION 9/25/2025 4233223381 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Jun 2025 100.60 36385 CINTAS CORPORATION 9/25/2025 4234674743 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Jun 2025 100.60 36385 Total 201.20
36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 GF Projects ADLP Corridor Traffic & Safety Impovement Project Apr 2025 185.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 GF Projects HPP Playground -Design/Sub Apr 2025 375.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 GF Projects HPP Playground -Outreach Apr 2025 500.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 GF Projects Pavement Project -Bidding Support Apr 2025 5,530.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 GF Projects Pavement Projects -Design Apr 2025 4,037.50 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1686811 General Fund Building Surveying & Development Reviews Bldg Apr 2025 536.25 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1857528 GF Projects ADLP Corridor Traffic & Safety Improvement Project May 2025 2,035.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1857528 General Fund DPW-Engineering Engineering Asst -Development Plan Check & Inspection PW May 2025 8,928.75
36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1857528 GF Projects HPP Playground -Outreach May 2025 1,050.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1857528 GF Projects Pavement Project -Bidding Support May 2025 662.50 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 1857528 General Fund Building Surveying & Development Reviews Bldg May 2025 48.75 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 GF Projects ADLP Corridor Traffic & Safety Improvement Project Jun 2025 9,750.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 Library Fund Children's Garden Project Library Jun 2025 1,968.75 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 General Fund DPW-Engineering Engineering Asst -Development Plan Check & Inspection PW Jun 2025 21,318.75
36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 GF Projects HPP Playground -Outreach Jun 2025 1,150.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 GF Projects Pavement Proj -Bidding Support Jun 2025 1,190.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 GF Projects Pavement Project -CM&I Jun 2025 350.00 36386 INTERWEST CONSULTING GROUP INC 9/25/2025 2025055 General Fund Building Surveying & Development Reviews Bldg Jun 2025 633.75 36386 Total 60,250.00
36387 WINNER CHEVROLET INC. 9/25/2025 0011881 Equipment Replacement Police (1) 2025 Chevy Tahoes SR329029 PD Jul 2025 61,484.06 36387 WINNER CHEVROLET INC. 9/25/2025 0011883 Equipment Replacement Police (1) 2025 Chevy Tahoes SR329147 PD Jul 2025 61,484.06 36387 Total 122,968.12
36388 95 SAN BENITO LLC c/o HUI MI 9/25/2025 IRB25-143 General Fund Refund Permit Fee -App Withdrawn IRB25-143, 95 San Benito 2,100.00 36388 95 SAN BENITO LLC c/o HUI MI 9/25/2025 IRB25-143 General Fund Refund Tech Surcharge -App Withdrawn IRB25-143, 95 San
Benito 77.70
36388 Total 2,177.70
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Lyft 2025 WLLE Conf G. Abarca 9/1/25 -9/5/25 89.38 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/1/25 64.50 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/2/25 30.78 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/2/25 28.84 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/3/25 5.95 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/3/25 31.92 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/3/25 9.00 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/4/25 50.10 36389 ABARCA GABRIELA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf G. Abarca 9/5/25 11.53 36389 Total 322.00
36390 ALPINE MECHANICAL SERVICE COMPANY INC. 9/25/2025 i11697 General Fund DPW-Building Maint.
Svc Call Replaced AC Pump/Fuse PD & Troubleshoot The Unit Library 8/25/25 2,076.00
36390 Total 2,076.00
36391 AT&T CALNET 3 9/25/2025 000024005785 General Fund Police PD Radio Circuits BAN Acct# 9391080028 Aug 2025 1,630.21 36391 Total 1,630.21
36392 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/25/2025 9475068 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Sep 2025 2,600.00 36392 BRIGHTVIEW LANDSCAPE SERVICES INC. 9/25/2025 9493914 General Fund DPW-Park Maint.
Replace Dogwood & Eddie White Wonder Tree in Front of Main House HP Park Sep 2025 701.98
36392 Total 3,301.98
36393 BRINK'S INCORPORATED 9/25/2025 12900535 General Fund Finance Armored Transportation Svc Fin May 2025 363.27 36393 Total 363.27
36394 BUDGET HOLDINGS INC. 9/25/2025 1078178 GF Projects (1) Installed Window Film to Reduce Glare & Heat Train Station Museum Sep 2025 3,744.00
36394 Total 3,744.00
36395 CALIFORNIA STATE DISBURSEMENT UNIT 9/25/2025 502-09-2025 General Fund PR Batch 00502.09.2025 Garnishment 177.69 36395 Total 177.69
36396 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/25/2025 250721 General Fund DPW-Street Maint. Traffic Signal Maint Svc Jul 2025 165.00 36396 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 9/25/2025 250722 General Fund DPW-Street Maint. Street Light Svc Call 63 Cebalo, Middlefield/Marsh PW Jul 2025 737.08 36396 Total 902.08
36397 CAPITAL PROGRAM MANAGEMENT INC 9/25/2025 23-13-19 GF Projects PM Svc Upper Atherton Channel Assessment & Relining Project Aug 2025 1,998.00
36397 Total 1,998.00
36398 CHAPLIN AND HILL INVESTIGATIVE SERVICES LLC 9/25/2025 25-39_08 General Fund Police Investigation Svc Transcript/Interview Review PD Sep 2025 1,068.75 36398 Total 1,068.75
36399 CINTAS CORPORATION 9/25/2025 4236121912 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Jul 2025 100.60 36399 CINTAS CORPORATION 9/25/2025 4237590740 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Jul 2025 100.60 36399 CINTAS CORPORATION 9/25/2025 4239042684 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Aug 2025 100.60 36399 CINTAS CORPORATION 9/25/2025 4240500389 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Aug 2025 100.60 36399 CINTAS CORPORATION 9/25/2025 4242050700 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Sep 2025 120.71 36399 CINTAS CORPORATION 9/25/2025 4243472666 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Sep 2025 120.71 36399 Total 643.82
36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Airfare SLI Session #7/8 Trng K. Cisco 8/20/25 -8/23/25 286.97 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Lodging SLI Session #7/8 Trng K. Cisco 8/20/25 -8/23/25 492.81 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Lyft SLI Session #7/8 Trng K. Cisco 8/20/25 -8/23/25 24.79 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/20/25 33.86 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/21/25 62.88 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/21/25 17.39 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/21/25 5.04 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/22/25 18.51 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/23/25 10.97 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/23/25 20.12 36400 CISCO KRISTY 9/25/2025 8/20/25-8/23/25 General Fund Police Meal SLI Session #7/8 Trng K. Cisco 8/23/25 30.63
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36400 Total 1,003.97
36401 CITY OF REDWOOD CITY 9/25/2025 782048 General Fund DPW-Street Maint. Fuel Charges PW Aug 2025 179.56 36401 Total 179.56
36402 COMCAST BUSINESS 9/25/2025 9/10/25-10/9/25 General Fund Interdepartmental Internet Svc Town 9/10/25 -10/9/25 236.14 36402 Total 236.14
36403 COMMERCIAL CONTROLS CORPORATION 9/25/2025 12404 General Fund Police Bldg Systems Support & Maintenance PD Sep 2025 3,202.00 36403 Total 3,202.00
36404 CORODATA SHREDDING INC. 9/25/2025 DN 1542303 General Fund Administration Shredding Svcs Admin Aug 2025 53.56 36404 Total 53.56
36405 CPCA 9/25/2025 13382 General Fund Police Course Registration A.Garcia-Dawson PD 1/12/26 750.00 36405 Total 750.00
36406 CROWN CASTLE USA INC. 9/25/2025 WTF25-006 General Fund Refund Plng Dep -App Withdrawn Plans Outside of Jurisdiction WTF25-006, 372 Greenoak 5,000.00
36406 CROWN CASTLE USA INC. 9/25/2025 WTF25-007 General Fund Refund Plng Dep -App Withdrawn Plans Outside of Jurisdiction WTF25-007, 97 Fredrick 5,000.00
36406 Total 10,000.00
36407 CUMMINS INC. 9/25/2025 Z1-250978428 General Fund DPW-Building Maint.
Removed & Replaced (2) 8D Batteries Generator in Civic Center PW Sep 2025 3,844.04
36407 Total 3,844.04
36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 591022716 General Fund Police Lease Sharp MX-4071 Copier PD Jul 2025 246.87 36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 592025179 General Fund Police Lease Sharp BP-70M36 Copier PD Sep 2025 238.67 36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 592039585 General Fund Police Lease Sharp MX-4071 Copier PD Sep 2025 246.87 36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 592040333 General Fund Police Lease Sharp MX-4071 Copier Late Fee PD Jul 2025 12.34 36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 592105398 General Fund Police Lease Sharp MX-4071 Copier Property Tax Fee PD 36.79 36408 DE LAGE LANDEN FINANCIAL SERVICES INC. 9/25/2025 592109231 General Fund Police Lease Sharp BP-70M36 Copier Property Tax Fee PD 53.79 36408 Total 835.33
36409 DUCKY'S CAR WASH LLC 9/25/2025 13597293924 General Fund DPW-Street Maint. Car Wash Svcs PW Aug 2025 25.99 36409 DUCKY'S CAR WASH LLC 9/25/2025 93359398244 General Fund Police Car Wash Svcs PD Aug 2025 287.25 36409 Total 313.24
36410 DYNASTY CLEANERS 9/25/2025 Aug-25 General Fund Police Dry Cleaning Svcs PD Aug 2025 657.65 36410 Total 657.65
36411 FASTSIGNS OF REDWOOD CITY 9/25/2025 395-61513 General Fund Police (2) Alarm Sign PD Sep 2025 98.89 36411 Total 98.89
36412 FOLGER GRAPHICS INC 9/25/2025 144904 General Fund City Council (1) Vinyl Banner City Council Sep 2025 180.47 36412 Total 180.47
36413 FONG JON 9/25/2025 Sep-25 General Fund Police Pet Partners Evaluation Therapy Dog Emmy J. Fong PD Sep 2025 20.00 36413 Total 20.00
36414 HUMBLE HUSTLER MASTERS INC 9/25/2025 000615 General Fund Police (45) Healthy Meal Program PD w/o 8/25/25 540.00 36414 HUMBLE HUSTLER MASTERS INC 9/25/2025 000621 General Fund Police (45) Healthy Meal Program PD w/o 9/1/25 540.00 36414 HUMBLE HUSTLER MASTERS INC 9/25/2025 000626 General Fund Police (45) Healthy Meal Program PD w/o 9/8/25 540.00 36414 HUMBLE HUSTLER MASTERS INC 9/25/2025 000631 General Fund Police (45) Healthy Meal Program PD w/o 9/15/25 540.00 36414 Total 2,160.00
36415 ICELEBRATE EVENT RENTALS 9/25/2025 34678 General Fund (3) Jumpers for National Night Out PD 8/5/25 2,055.60 36415 Total 2,055.60
36416 INFINITY TECHNOLOGIES 9/25/2025 4268 General Fund Interdepartmental Contract IT Support Svcs Aug 2025 14,620.00 36416 INFINITY TECHNOLOGIES 9/25/2025 4268 General Fund Interdepartmental Datto/Spanning Office 365 Aug 2025 249.75 36416 INFINITY TECHNOLOGIES 9/25/2025 4268 General Fund Interdepartmental Duo Software Subscription Aug 2025 210.00 36416 INFINITY TECHNOLOGIES 9/25/2025 4268 General Fund Interdepartmental IT Svc -HPP Camera System Maint Aug 2025 260.00 36416 Total 15,339.75
36417 INTERSTATE TRAFFIC CONTROL PRODUCTS 9/25/2025 271691 General Fund DPW-Street Maint. (10) Round Sign Post PW Aug 2025 525.00 36417 Total 525.00
36418 INTERWEST CONSULTING GROUP INC 9/25/2025 2330519 General Fund Building Contract Bldg & Safety Svcs -58% Rev Bldg Aug 2025 108,602.29
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36418 INTERWEST CONSULTING GROUP INC 9/25/2025 2330519 General Fund Building Reimb Lease Dell Computer Bldg Aug 2025 (148.92) 36418 Total 108,453.37
36419 IRON MOUNTAIN INC 9/25/2025 KRRW321 General Fund Police Onsite Shredding Svcs PD 7/23/25 -8/26-25 489.48 36419 Total 489.48
36420 KIM LUNDGREN ASSOCIATES INC. 9/25/2025 9032 General Fund Administration Full Service Dashboard License Renewal Admin 8/1/25 -7/31/26 9,500.00 36420 Total 9,500.00
36421 KIMLEY-HORN & ASSOC INC 9/25/2025 32967923 GF Projects ADLP Corridor Traffic & Safety Improvement Project Jul 2025 44,366.03 36421 Total 44,366.03
36422 KREFELD'S AWARDS INC 9/25/2025 36446 General Fund Administration (1) Name Plate Engraved S. Michel Admin Sep 2025 71.09 36422 KREFELD'S AWARDS INC 9/25/2025 36477 General Fund Administration (1) Name Plate Engraved D. Patil Admin Sep 2025 100.63 36422 Total 171.72
36423 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 9/25/2025 30914777 General Fund City Attorney City Attorney -Retainer Aug 2025 17,004.40 36423 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 9/25/2025 30914785 General Fund City Attorney City Attorney -Civic Center Aug 2025 3,424.00 36423 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 9/25/2025 30914786 General Fund City Attorney City Attorney -Green Waste Aug 2025 256.00 36423 KRONICK MOSKOVITZ TIEDEMANN & GIRARD 9/25/2025 30914787 General Fund City Attorney City Attorney -Monsanto Aug 2025 448.00 36423 Total 21,132.40
36424 LANDS END INC 9/25/2025 SIN13294557 General Fund Police (1) Vest, (1) WR CS Perf w/Logo PD Aug 2025 85.59 36424 Total 85.59
36425 LANDSCAPE FORMS INC. 9/25/2025 0000233296 GF Projects Replaced Lost Check#36319 -(2) Plainwell Benches for Atherton Rail Station Museum 6,283.73
36425 Total 6,283.73
36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/1/25 64.50 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/2/25 19.16 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/2/25 47.32 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/3/25 5.00 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/3/25 57.01 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/3/25 6.47 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Meal 2025 WLLE Conf E. Madrigal 9/4/25 68.66 36426 MADRIGAL ESTRELLA 9/25/2025 9/1/25-9/5/25 General Fund Police Uber 2025 WLLE Conf E. Madrigal 9/1/25 -9/5/25 163.48 36426 Total 431.60
36427 MARRONE BROS INC. 9/25/2025 APW24-00105 General Fund Refund Road Dep APW24-00105, 24 Hawthorne 2,500.00 36427 Total 2,500.00
36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Lodging SLI Session #3/8 Trng D. Metzger PD 8/25/25 -8/27/25 641.88 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/24/25 29.34 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/24/25 18.67 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/25/25 29.34 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/25/25 25.00 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/25/25 16.49 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/26/25 18.67 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/26/25 29.34 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/26/25 20.00 36428 METZGER DAVID 9/25/2025 8/25/25-8/27/25 General Fund Police Meal SLI Session #3/8 Trng D. Metzger PD 8/27/25 20.00 36428 Total 848.73
36429 MILE HIGH SHOOTING ACCESSORIES LLC 9/25/2025 INV66444 Equipment Replacement (9) Rifle Replacement PD Aug 2025 12,511.90 36429 Total 12,511.90
36430 MIP V WASTE (ECI) AIV LP 9/25/2025 820252067 General Fund Administration (30) yd Z-Best Compost Blend Admin Aug 2025 930.11 36430 Total 930.11
36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 433341770001 General Fund Building (1) ct Wet Refill Cloths Bldg Aug 2025 24.82 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 433482661001 General Fund Building (1) Carson Optical Bldg Aug 2025 58.07 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 434014907001 General Fund DPW-Engineering (1) Lightning to USB Cable, (1) 4Port USB PW Sep 2025 72.17 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 437450938001 General Fund Building (1/3) pk Notebook, (1/3) ct Paper Bldg Sep 2025 20.77 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 437450938001 General Fund Planning (1/3) pk Notebook, (1/3) ct Paper Plng Sep 2025 20.78
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 437450938001 General Fund DPW-Engineering (1/3) pk Notebook, (1/3) ct Paper PW Eng Sep 2025 20.77 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 438000377001 General Fund DPW-Engineering (1) USB BT 5.0 Adapter S. Bentz PW Sep 2025 27.44 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 438000566001 General Fund Building (1/3) pk Filter, (1/3) Mrcl ME Var 6ct Bldg Sep 2025 14.79 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 438000566001 General Fund Planning (1/3) pk Filter, (1/3) Mrcl ME Var 6ct Plng Sep 2025 14.80 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 438000566001 General Fund DPW-Engineering (1/3) pk Filter, (1/3) Mrcl ME Var 6ct PW Eng Sep 2025 14.79 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 438458064001 General Fund Building (1) Rest Foot 2pk Bldg Sep 2025 76.33 36431 ODP BUSINESS SOLUTIONS LLC 9/25/2025 439889564001 General Fund Administration (1) ct Paper Admin Sep 2025 54.68 36431 Total 420.21
36432 PATRICK HAWKINS PRINTING INC. 9/25/2025 210549 General Fund Building (500) Business Card F. Lustenberger Bldg Aug 2025 97.03 36432 Total 97.03
36433 PENINSULA UNIFORMS & EQUIPMENT 9/25/2025 217647 General Fund Police Uniforms -(2) Pants, (3) Altered Shirt, (1) Remove/Sew Patch S.
Mcculley PD 492.53
36433 PENINSULA UNIFORMS & EQUIPMENT 9/25/2025 217668 General Fund Police Uniforms -(1) Lapel Pin D. Romero PD Aug 2025 16.43 36433 Total 508.96
36434 PET FOOD EXPRESS 9/25/2025 38-2507BEL General Fund Police House Charge K9 Jessie D. Romero PD Jul 2025 119.41 36434 Total 119.41
36435 PITNEY BOWES BANK INC. 9/25/2025 SN-6106506 General Fund Interdepartmental Postage Meter Refill & Tran Fee Ref#38852315 Town Sep 2025 502.25 36435 Total 502.25
36436 ROMERO DIEGO 9/25/2025 Sep-25 General Fund Police (2) Dog Food K9 Jessie D. Romero PD Sep 2025 83.21 36436 Total 83.21
36437 RUIZ GABRIELA 9/25/2025 Sep-25 General Fund Administration Copy Fee Public Record for HR G. Ruiz Admin Sep 2025 36.50 36437 Total 36.50
36438 SAN MATEO CNTY CONTROLLERS OFFICE 9/25/2025 Aug-25 General Fund Allocation of Parking PD Aug 2025 100.00 36438 Total 100.00
36439 SAN MATEO CNTY FORENSIC LAB 9/25/2025 PS-INV104897 General Fund Police Forenic Lab Svc (4) Phelebotomy, (3) Narcotic ID PD Aug 2025 1,370.00 36439 Total 1,370.00
36440 SAN MATEO CNTY INFO SERV DEPT 9/25/2025 A002585A7202508 General Fund Police (2) Microwave Mux DS0 PD Aug 2025 164.51 36440 Total 164.51
36441 SCOTT SAVAGE 9/25/2025 3294 General Fund Police
Reg Fee De-Escalation & Tactical Trng I. Davidovich PD 10/7/25 - 10/8/25 474.00
36441 Total 474.00
36442 SHELTERED WINGS INC 9/25/2025 1731050 General Fund Police (1) Diamondback HD Laser Rangefinder PD Jul 2025 295.30 36442 Total 295.30
36443 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 9/25/2025 842182 General Fund Police (3) Fingerprint App PD Aug 2025 96.00 36443 Total 96.00
36444 SUMMIT UNIFORMS LLC 9/25/2025 30008 General Fund Police Uniforms -(2) Blauer Wool Blend Shirt, (2) Pants, (2) Belts, (1) Tailor Pants J. Massagli PD Jul 2025 579.69
36444 Total 579.69
36445 SYSERCO INC. 9/25/2025 18112 Library Fund Svc Support Program Energy Maint System Library Sep 2025 826.63 36445 SYSERCO INC. 9/25/2025 18112 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Sep 2025 1,928.79 36445 Total 2,755.42
36446 TELECOMMUNICATIONS ENGINEERING 9/25/2025 49436 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Jul 2025 2,603.50 36446 TELECOMMUNICATIONS ENGINEERING 9/25/2025 49522 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Sep 2025 2,603.50 36446 Total 5,207.00
36447 TONY'S CLEAN TEAM LLC 9/25/2025 15-5366 General Fund DPW-Park Maint. Park Attendant PW 8/30, 8/31, 9/6,& 9/7/25 1,280.00 36447 TONY'S CLEAN TEAM LLC 9/25/2025 15-5367 General Fund DPW-Park Maint. Janitorial Maint Svcs HP Park Sep 2025 4,780.00 36447 TONY'S CLEAN TEAM LLC 9/25/2025 15-5367 Library Fund Janitorial Maint Svcs Library Sep 2025 5,771.00 36447 TONY'S CLEAN TEAM LLC 9/25/2025 15-5367 General Fund DPW-Building Maint. Janitorial Maint Svcs Town Sep 2025 8,914.00 36447 Total 20,745.00
36448 TOSHIBA FINANCIAL SERVICES 9/25/2025 40049434 General Fund Building (1/3) Lease Toshiba AC Copier & Usage Bldg Jul & Aug 2025 731.06 36448 TOSHIBA FINANCIAL SERVICES 9/25/2025 40049434 General Fund Planning (1/3) Lease Toshiba AC Copier & Usage Plng Jul & Aug 2025 731.06
Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36448 TOSHIBA FINANCIAL SERVICES 9/25/2025 40049434 General Fund DPW-Engineering (1/3) Lease Toshiba AC Copier & Usage PW Eng Jul & Aug 2025 731.06 36448 TOSHIBA FINANCIAL SERVICES 9/25/2025 40118871 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin Sep 2025 1,655.24 36448 Total 3,848.42
36449 TRENCHFREE INC. 9/25/2025 APW25-00256 General Fund Refund Road Bond Dep APW25-00256, 46 Fair Oaks 2,500.00 36449 Total 2,500.00
36450 TRIDENT K9 CONSULTING 9/25/2025 1721 General Fund Police K9 Trng Jessie D. Romero PD 8/6, 8/13, 8/20, 8/27/25 600.00 36450 TRIDENT K9 CONSULTING 9/25/2025 1721 General Fund Police K9 Trng Maverick I. Davidovich PD 8/6, 8/13, 8/20, 8/27/25 600.00 36450 Total 1,200.00
36451 TRIPEPI SMITH & ASSOCIATES INC. 9/25/2025 15486 General Fund DPW-Engineering Website Development & Maint Support PW Aug 2025 546.25 36451 TRIPEPI SMITH & ASSOCIATES INC. 9/25/2025 15559 General Fund Administration Newsletters Production Retainer Admin Sept 2025 2,485.00 36451 Total 3,031.25
36452 TURBO DATA SYSTEMS INC 9/25/2025 46588 General Fund Police Electronic Citation Processing PD Aug 2025 63.65 36452 TURBO DATA SYSTEMS INC 9/25/2025 46589 General Fund Police (10) Lease E-Cite PD Aug 2025 2,760.94 36452 Total 2,824.59
36453 WEST COAST ARBORISTS INC. 9/25/2025 232802 General Fund DPW-Street Maint. Tree Maint Svc -Caltrain ParkingLot & Middlefield Aug 2025 1,611.90 36453 WEST COAST ARBORISTS INC. 9/25/2025 232885 General Fund DPW-Park Maint. Tree Maintenance Svc Gilmore House HP Park 8/1/25 -8/15/25 6,511.60 36453 WEST COAST ARBORISTS INC. 9/25/2025 232885 General Fund DPW-Park Maint. Tree Maintenance Svc HP Park 8/1/25 -8/15/25 11,216.60 36453 WEST COAST ARBORISTS INC. 9/25/2025 233656 General Fund DPW-Park Maint. Tree Maintenance Svc HP Park 8/16/25 -8/31/25 16,527.00 36453 Total 35,867.10
36454 WRIGHT GARDNER LLC 9/25/2025 68992 General Fund DPW-Building Maint. Monthly Indoor Plant Svc PW Sep 2025 463.23 36454 Total 463.23
Grand Total 914,446.02
Town of Atherton City Council Regular Meeting – July 16, 2025
REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL – Hawkins-Manuelian (Excused Absence), Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PRESENTATIONS - NONE
PUBLIC COMMENTS - NONE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members Council Members Widmer, DeGolia, Vice Mayor Holland, and Mayor Lewis disclosed communications.
DEPARTMENTAL WRITTEN REPORT
There were no comments.
REPORT OUT OF CLOSED SESSION – NONE
CONSENT AGENDA (Items 1 – 7)
1. APPROVAL OF BILLS AND CLAIMS FOR JUNE 2025 IN THE AMOUNT OF $4,535,720
2. APPROVAL OF MINUTES FOR JUNE 18, JUNE 23, AND JULY 2, 2205
3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF
COMPLETION FOR THE ATHERTON RAIL STATION REHABILITATION PROJECT, PROJECT NUMBER 56085
MINUTES
Town of Atherton
City Council
JULY 16, 2025
REGULAR MEETING
Town of Atherton City Council Regular Meeting – July 16, 2025
4. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING SECTIONS 3.16.240 AND 3.16.280 OF THE ATHERTON MUNICIPAL CODE
RELATING TO PURCHASING
ADOPTED ORDINANCE 673
5. AWARD OF CONTRACT FOR THE 2025 CRACK SEAL AND SLURRY SEAL PROJECT- PROJECT NUMBER: 56092
6. AUTHORIZING THE EXECUTION OF A PUBLIC ART DONATION AGREEMENT
7. APPROVAL OF THE AGREEMENT BETWEEN JJ KANE ASSOCIATES, INC. AND THE TOWN OF ATHERTON FOR AUCTION SERVICES.
MOTION BY: DeGolia, Second by Widmer to approve the Consent Agenda Items 1 – 7.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
PUBLIC HEARING – (Item 8)
8. APPEAL OF A PLANNING COMMISSION DECISION TO APPROVE A REQUEST FOR FRONT AND REAR SETBACK VARIANCES (VAR24-003) AND TREE PROTECTION ZONE EXCEPTIONS (PTPZ25-00002) TO CONSTRUCT A NEW
SINGLE-FAMILY DWELLING WITH AN ACCESSORY DWELLING UNIT (ADU) AT 94 PALMER LANE (APN 060-163-290)
Town Planner Bendix made a presentation related to the appeal for a front and rear yard setback variance and tree protection zone exception to construct a new single-family dwelling. Bendix provided a background on the item with a project description, the requested variance and issues related to the appellant.
Staff recommended that the Council deny the appeal and uphold the Planning Commission approval of the requests for setback variances and tree protection zone exceptions.
Council provided an opportunity for the property owner plus their representatives and the appellant to speak to the matter.
Council had a discussion about the appeal and accepted the staff recommendation.
MOTION by Lewis, Second by Holland to deny the appeal and uphold the Planning Commission’s approval of the requests for Front and Rear Setback Variances (VAR24- 003) and Tree Protection Zone Exceptions (PTPZ25-00002) to construct a new singlefamily dwelling with detached garage and attached ADU at 94 Palmer Lane (APN 060-
Town of Atherton City Council Regular Meeting – July 16, 2025
163-290) and categorically exempt the project from the provisions of the California Environmental Quality Act (CEQA) under AMC Section 15.32.100 and CEQA Section 15304 (Minor Alterations to Land).
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
REGULAR AGENDA (Items 9 - 12)
9. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL
PROGRAMS COMMITTEE
City Clerk Suber presented the item.
Council had a brief deliberation before calling a motion to appoint Sophia Tang.
MOTION BY: Lewis, Second by Holland to appoint Sophia Tang to the Environmental Programs Committee to a term that expires June 30, 2028.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
10. ADOPTION OF A RESOLUTION TO IMPLEMENT A RESIDENTIAL PERMIT
PARKING PROGRAM ON MAPLE AVENUE (BETWEEN STATION LANE AND EL
CAMINO REAL) AND ON ASHFIELD ROAD (BETWEEN THE TOWN CENTER
AND EL CAMINO REAL)
Police Chief McCulley presented the item establishing residential permit parking program on Maple Avenue and on Ashfield Road, restricting parking to permit holders during specified hours.
Staff noted exemptions for delivery and service vehicles from the permit requirements, that will include construction related vehicles provided they are parked pursuant to an approved Construction Operations Plan.
MOTION BY: Widmer, Second by DeGolia to adopt Resolution No. 25-12 (as modified) establishing a Residential Permit Parking Program on Maple Avenue (between Station Lane and El Camino Real) and on Ashfield Road (between the Town Center and El Camino Real), restricting on-street parking to permit holders during specified hours.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
Town of Atherton City Council Regular Meeting – July 16, 2025
11. REVIEW THE RECOMMENDATION FROM THE PARK AND RECREATION COMMITTEE REGARDING THE PICKLEBALL PROGRAM AT HOLBROOKPALMER PARK AND PROVIDE DIRECTION TO STAFF Public Works Director Ovadia presented the item and addressed court conversion, pickleball hours and use, and how staff might consider managing pickleball instruction.
Public Comment:
• Walter Robinson
Council discussed the item considering which courts should be open for play, instruction and usage.
MOTION BY: DeGolia, Second by Lewis to accept the recommendations from the Park and Recreation Committee regarding the pickleball program at Holbrook-Palmer Park that includes restriping Court 1 and pursing donations to convert handball courts for permanent pickleball instruction.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
12. SENIOR TASK FORCE REQUEST FOR FINANCIAL SUPPORT FOR MARKETING
MATERIALS
City Manager Rodericks introduced the item and representatives from the Senior Task Force including Joan Sanders, Jo-Anne Sockolov, and Ken Frederick presented their request to the Council.
MOTION BY: Lewis, Second by Widmer to approve funding support for the mailing of a postcard marketing the Senior Task Force event on September 27, 2025 in an amount not to exceed $2,000.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT: Hawkins
COUNCIL REPORTS/COMMENTS - NONE
FUTURE AGENDA ITEMS – NONE
ADJOURN
Mayor Lewis adjourned the meeting at 8:01 pm.
Town of Atherton City Council Regular Meeting – July 16, 2025
________________________
Anthony Suber, City Clerk
Town of Atherton City Council Regular Meeting – September 17, 2025
REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL – Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PRESENTATIONS
• PROCLAMATION RECOGNITION OF FORMER COUNCIL MEMBER DIANA
HAWKINS-MANUELIAN
Mayor Lewis read the proclamation and presented it to former Council Member Hawkins • PROCLAMATION DOMESTIC VIOLENCE AWARENESS MONTH
Council Member DeGolia requested revisions to the proclamation. This will be presented at a future meeting. Representatives from CORA were present to receive the proclamation. • PROCLAMATION SUICIDE PREVENTION MONTH
PUBLIC COMMENTS
• Zach Whitman
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members – NONE
DEPARTMENTAL WRITTEN REPORT
There were no comments.
REPORT OUT OF CLOSED SESSION – NONE
MINUTES
Town of Atherton
City Council
SEPTEMBER 17, 2025
REGULAR MEETING
Town of Atherton City Council Regular Meeting – September 17, 2025
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR JULY 2025 IN THE AMOUNT OF $3,796,764
2. APPROVAL OF BILLS AND CLAIMS FOR AUGUST 2025 IN THE AMOUNT OF $1,667,699
3. APPROVAL OF MINUTES FOR JULY 24 AND SEPTEMBER 3, 2025 CITY
COUNCIL MEETINGS
4. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH ALTA PLANNING FOR THE ACTIVE TRANSPORTATION
PLAN (BICYCLE AND PEDESTRIAN MASTER PLAN UPDATE)
5. APPROVE A PROFESSIONAL SERVICES AGREEMENTS WITH FREYER & LAURETA, INC. FOR DESIGN AND PERMIT SUPPORT OF THE EL CAMINO REAL STORMWATER AND DRAINAGE IMPROVEMENTS PROJECT – PHASE I
6. REJECT ALL BIDS FOR THE ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT, PROJECT NUMBER 56109
7. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO
TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE, OCTOBER 8 – 10, 2025
Adopted Resolution No. 25 - 13
8. APPROVAL FOR ACCEPTANCE OF A $225,000 ANONYMOUS DONATION FOR
THE CONTINUATION OF A FULL-TIME CONTRACT POLICE WELLNESS
PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM.
MOTION BY: Widmer, Second by Holland to approve the Consent Agenda Items 1 – 8.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT:
PUBLIC HEARING – (Item 9)
9. INTRODUCE BY TITLE ONLY AND WAIVE THE FIRST READING OF AN ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON MUNICIPAL CODE
RELATING TO SPEED LIMITS
Town of Atherton City Council Regular Meeting – September 17, 2025
Public Works Director Ovadia presented the item noting that the proposed ordinance codifies existing speed limits in the Atherton Municipal Code and changes speed limits on two road segments by 5 miles per hour.
Council discussed solutions that the Town can consider as part of larger improvements in other areas in Town where traffic mitigation measures are desired.
MOTION BY: DeGolia, Second by Widmer to introduce by title only and waive the first reading of the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT:
REGULAR AGENDA (Items 10 - 12)
10. CONSIDERATION OF AN APPOINTMENT TO THE PARK AND RECREATION
COMMITTEE
City Clerk Suber introduced the item and the applicant Don Keller addressed the Council on his interest in serving on the Park and Recreation Committee.
MOTION BY: DeGolia, Second by Holland to appoint Don Keller to the Park and Recreation Committee to a term expiring on June 30, 2026.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT:
11. ADOPT RESOLUTIONS AUTHORIZING THE FILING OF GRANT
APPLICATIONS TO THE SAN MATEO COUNTY TRANSPORTATION
AUTHORITY FOR THE EL CAMINO REAL/SELBY LANE TRAFFIC SAFETY
AND MOBILITY IMPROVEMENTS PROJECT AND FOR THE ALAMEDA DE LAS
PULGAS TRAFFIC AND SAFETY IMPROVEMENTS PROJECT
Public Works Director Ovadia presented the item and addressed Council questions.
MOTION BY: Holland, Second by DeGolia to adopt Resolution No. 25-14 and Resolution No. 25-15 authorizing the filing of 2025 Measure A and Measure W Highway Program Grant Applications for funding of the El Camino Real/Selby Lane Traffic Safety and Mobility Improvements Project and the Alameda de las Pulgas Traffic and Safety Improvement Project to the San Mateo County Transportation Authority (SMCTA).
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
Town of Atherton City Council Regular Meeting – September 17, 2025
ABSTAIN:
ABSENT:
12. HOLBROOK-PALMER PARK RESTROOM REPLACEMENT PROJECT
Public Works Director Ovadia presented the item noting that the Council approved the replacement of the Holbrook-Palmer Park Playground restroom.
Council discussed the Park and Recreation recommendations, issues related to the size of the restroom project, upgrades needed, budgeted amounts and a comparison between refurbishment of the existing restroom versus a rebuild.
MOTION BY: Lewis, Second by Holland authorize the City Manager sign a professional services contract for design and supply for replacement of the playground restroom building.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT:
COUNCIL REPORTS/COMMENTS
Vice Mayor Holland referenced the Encinal School walk audit that she participated in.
FUTURE AGENDA ITEMS – NONE
ADJOURN
Mayor Lewis adjourned the meeting at 7:20 pm.
________________________
Anthony Suber, City Clerk
Town of Atherton City Council Special Meeting October 1, 2025
SPECIAL MEETING
Mayor Lewis called the meeting to order at 3:00 p.m.
ROLL CALL – Widmer, DeGolia, Vice Mayor Holland, Mayor Lewis – Present
PUBLIC COMMENT
• Woody Shackleson
• Zack Whitman
• Carol Speaker
STUDY SESSION ITEMS
1. PRESENTATION OF GRAND BOULEVARD INITIATIVE PROGRESS UPDATE –
ORAL REPORT ONLY
Public Works Director Ovadia introduced the item and presenters from the Grand Boulevard Initiative team. The Council received a presentation related to the action plan framework that included a discussion of other jurisdictions, examples of corridor needs and the vision for the working group.
Public Comments:
• Jerry Leugers
• Woody Shackleson
• Steve Seabolt
• Zack Whitman
• Roshanak (Online)
• Robert
Council discussed the corridor wide plan, timeline for implementation across multiple jurisdictions, approval and input process, and the goals of individual jurisdictions.
This was a presentation only and will return to Council for future action.
MINUTES
Town of Atherton
City Council
OCTOBER 1, 2025
SPECIAL MEETING - STUDY SESSION
Town of Atherton City Council Special Meeting October 1, 2025
ACTION ITEMS
2. INTERVIEW CITY COUNCIL VACANCY APPLICANTS; AND, IF APPROPRIATE
APPOINT A CANDIDATE TO FILL THE VACANT SEAT FOR A TERM EXPIRING NOVEMBER 2026
City Clerk Suber introduced the item noting the criteria for selection for the Council’s consideration and the candidates still in contention for appointment.
Council Member DeGolia articulated a brief history of council vacancies and appointments.
Council invited the candidates with an opportunity to present to speak to their interest and qualifications to serve on Council.
Christine David and Eric Lane made a presentation to the City Council.
Council held a brief deliberation based on the candidates available and voted to appoint Eric Lane to serve on the City Council until
Mayor Lewis administered an Oath of Office, which will be completed by the City Clerk at the time financial disclosure documents are completed
MOTION BY: Widmer, Second by DeGolia to adopt Resolution No. 25 – 16 appointing Eric Lane to serve on the City Council until a special election is held on November 3, 2026, and a candidate is appointed to serve the remainder of the term that expires November 2028.
AYES: DeGolia, Widmer, Holland, Lewis
NOES:
ABSTAIN:
ABSENT:
COUNCIL REPORTS/COMMENTS – NONE
ADJOURN
Mayor Lewis adjourned the meeting at 4:42 pm.
________________________
Anthony Suber, City Clerk
Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: OCTOBER 15, 2025
SUBJECT: WAIVE THE SECOND READING AND ADOPTION OF AN
ORDINANCE ADDING CHAPTER 10.06 TO THE ATHERTON
MUNICIPAL CODE RELATING TO SPEED LIMITS
RECOMMENDATION
It is recommended that the Council waive the second reading and adopt the attached Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to Speed Limits.
BACKGROUND
This is the final reading for adoption of an Ordinance adding Chapter 10.06 to the Atherton Municipal Code relating to speed limits.
Cities and counties in California are required to follow the California Vehicle Code ("CVC") Section 22358(a) to establish speed limits within their jurisdictions. CVC section 22358(a) permits a local agency to determine and declare via ordinance, upon the basis of an engineering and traffic study ("E&TS"), a prima facie speed limit lower than 65 miles per hour if certain conditions are met. Speed limits cannot be set arbitrarily and must be justified by an E&TS in accordance with guidelines set by the CVC and the California Manual on Uniform Traffic Control Devices.
Atherton Municipal Code Section 10.04.010 provides the authority to the City Council to adopt, by resolution, such rules and regulations as it finds necessary for the governing of traffic and parking on various streets and highways within and under the jurisdiction of the Town and subject to the authority granted to local legislative bodies as set forth in the CVC. However, CVC Section 22358(a) requires certain speed limits be adopted by ordinance, not resolution. Speed limits are effective when appropriate signs giving notice thereof are erected upon the street.
ANALYSIS
Ordinance Adding Chapter 10.06
Relating To Speed Limits
OCTOBER 15, 2025
This ordinance codifies existing speed limits in the Atherton Municipal Code. Changes to two existing speed limits are proposed by lowering those road segments by 5 mph. The other road segments' speed limits will remain the same.
Previously, the Town has set speed limits via resolution in 2017, 2018, and 2020 for the following road segments:
Street or Roadway Segment Declared Speed
Limit
Alameda De Las Pulgas – (between Camino Al Lago and Stockbridge Ave) 30 mph Alejandra Avenue – (between El Camino Real and Emilie Ave) 25 mph Atherton Avenue – (between Stevenson Ln and El Camino Real) 25 mph Atherton Avenue – (between Alameda de las Pulgas and Stevenson Ln) 30 mph Camino Al Lago – (between Alameda De Las Pulgas and End of Street) 25 mph Elena Avenue – (between Atherton Ave and Valparaiso Ave) 25 mph Encinal Avenue – (between Middlefield Rd and Laurel St) 25 mph Fair Oaks Lane – (between Middlefield Rd and El Camino Real) 25 mph Frederick Avenue – (between Greenoaks Ave and Ringwood Ave) 25 mph Glenwood Avenue – (between Laurel St and Middlefield Rd) 25 mph Greenoaks Avenue - (James Ave and Frederick Ave) 25 mph Isabella Avenue – (between El Camino Real and Elena Ave) 25 mph James Avenue – (between Middlefield Rd and Irving Ave) 25 mph Marsh Road – (between Fair Oaks Ave and Middlefield) 30 mph Middlefield Road – Full Length (Encina Ave to Ringwood Ave) 30 mph Oak Grove Avenue – (between Marcussen Dr and Middlefield Rd) 25 mph Oak Grove Avenue – (between Middlefield Rd and Greenoaks Ave) 25 mph Park Lane – (between Elena Ave and Valparaiso Ave) 25 mph Polhemus Avenue – (between Alameda de las Pulgas and Selby Ln) 25 mph Selby Lane – (between El Camino Real and W. Selby Ln) 25 mph Selby Lane – (between W Selby Ln and Atherton Ave) 25 mph Stockbridge Avenue – (between Alameda las Pulgas and El Camino Real) 25 mph Valparaiso Avenue – (El Camino Real to Cotton Street) 30 mph Walsh Road- (between Alameda de las Pulgas and Valley Rd) 30 mph Watkins Avenue – (between El Camino Real and Middlefield Rd) 25 mph
Ordinance Adding Chapter 10.06
Relating To Speed Limits
OCTOBER 15, 2025
Under Assembly Bill 43, effective January 1, 2022, E&TS's are valid for an initial period of 7 years and can be valid for up to 14 years if a registered engineer determines that no significant changes in roadway or traffic conditions have occurred, including, but not limited to, changes in adjoining property or land use, roadway width, or traffic volume. The Town of Atherton conducted E&TS's for streets where the initial 7-year period for the E&TS’s have or are expiring. The E&TS’s do not recommend any changes to the speed limits for those streets.
Also under Assembly Bill 43, the Legislature gave local authorities more discretion to lower speed limits. If a local authority finds that a speed limit is still more than reasonable or safe following an E&TS, an additional lowering of 5 mph is permitted if the portion of roadway has been designated as a safety corridor. In 2024, the Town designated various segments of road as a safety corridor. The two relevant segments to this proposed ordinance are Middlefield Road and Valparaiso Avenue.
As seen and highlighted above, the current speed limit for both Middlefield Road and Valparaiso Avenue is set at 30 mph. However, 25 mph is more than reasonable or safe for these road segments. For Middlefield Road, the additional 5 mile per hour reduction is warranted based its accident history, the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. For Valparaiso Avenue, the additional 5 mile per hour reduction is warranted based on the significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. For the reasons explained, and because both Middlefield Road and Valparaiso Avenue have been designated by the Town as safety corridors, staff recommends lowering the speed limit of Middlefield Road and Valparaiso Avenue by 5 mph as permitted by CVC section 22358.7, thus making the speed limit on those segments of road 25 mph. This reduction in speed limits by 5 mph is lawful pursuant to CVC section 22358.7 because Middlefield Road and Valparaiso Avenue are safety corridors and currently have speed limits that are more than reasonable and safe.
Additionally, it is recommended that the speed limit on Walsh Road be reduced from 30 mph to 25 mph. The previously supplied ET&S with the staff report for the 1st reading of the ordinance included an error indicating that the posted speed limit was 25 mph rather than 30 mph, with a recommendation to maintain the 25 mph speed limit. It is recommended that the speed limit be reduced to 25 mph, as permitted by the CVC.
If the ordinance is adopted, the speed limits listed in the table below will be codified in the Atherton Municipal Code. The only changes in speed limits are to Walsh Road, Middlefield Road and Valparaiso Avenue, which are highlighted and bolded:
Ordinance Adding Chapter 10.06
Relating To Speed Limits
OCTOBER 15, 2025
Street or Roadway Segment Declared
Speed
Limit
85th
Percentile
Speed
Recommended
Speed Limit
Alameda De Las Pulgas – (between Camino Al
Lago and Stockbridge Ave)
30 mph 34 mph
(2020)
30 mph
Alejandra Avenue – (between El Camino Real
and Emilie Ave)
25 mph 32 mph
(2025)
25 mph
Atherton Avenue – (between Stevenson Ln and El
Camino Real)
25 mph 32 mph
(2025)
30 mph
Atherton Avenue – (between Alameda de las
Pulgas and Stevenson Ln)
30 mph 32 mph
(2025)
25 mph
Camino Al Lago – (between Alameda De Las
Pulgas and End of Street)
25 mph 28 mph
(2020)
25 mph
Elena Avenue – (between Atherton Ave and
Valparaiso Ave)
25 mph 33 mph
(2025)
25 mph
Encinal Avenue – (between Middlefield Rd and
Laurel St)
25 mph 29 mph
(2020)
25 mph
Fair Oaks Lane – (between Middlefield Rd and El
Camino Real)
25 mph 30 mph
(2025)
25 mph
Frederick Avenue – (between Greenoaks Ave and
Ringwood Ave)
25 mph 27 mph
(2025)
25 mph
Glenwood Avenue – (between Laurel St and
Middlefield Rd)
25 mph 32 mph
(2025)
25 mph
Greenoaks Avenue - (James Ave and Frederick
Ave)
25 mph 26 mph
(2025)
25 mph
Isabella Avenue – (between El Camino Real and
Elena Ave)
25 mph 28 mph
(2020)
25 mph
James Avenue – (between Middlefield Rd and
Irving Ave)
25 mph 32 mph
(2025)
25 mph
Marsh Road – (between Fair Oaks Ave and
Middlefield Rd)
30 mph 34 mph
(2020)
30 mph
Middlefield Road – Full Length (Encina Ave to
Ringwood Ave)
30 mph 33 mph
(2020)
25 mph
Oak Grove Avenue – (between Marcussen Dr and
Middlefield Rd)
25 mph 33 mph
(2025)
25 mph
Oak Grove Avenue – (between Middlefield Rd
and Greenoaks Ave)
25 mph 30 mph
(2025)
25 mph
Ordinance Adding Chapter 10.06
Relating To Speed Limits
OCTOBER 15, 2025
Park Lane – (between Elena Ave and Valparaiso
Ave)
25 mph 28 mph
(2020)
25 mph
Polhemus Avenue – (between Alameda de las
Pulgas and Selby Ln)
25 mph 32 mph
(2025)
25 mph
Selby Lane – (between El Camino Real and W.
Selby Ln)
25 mph 30 mph
(2025)
25 mph
Selby Lane – (between W Selby Ln and Atherton
Ave)
25 mph 30 mph
(2025)
25 mph
Stockbridge Avenue – (between Alameda las
Pulgas and El Camino Real)
25 mph 32 mph
(2025)
25 mph
Valparaiso Avenue – (El Camino Real to
Cotton Street)
30 mph 32 mph
(2019 – MP)
25 mph
Valparaiso Avenue – (Cotton Street to City
Limit)
30 mph 37 mph
(2019 – MP)
30 mph
Walsh Road- (between Alameda de las Pulgas
and Valley Rd)
30 mph 31 mph
(2025)
25 mph
Watkins Avenue – (between El Camino Real and
Middlefield Rd)
25 mph 29 mph
(2020)
25 mph
If the above speed limits are adopted, the CVC 22358.7(d) mandates a thirty (30) day grace period for traffic citations on Middlefield Road and Valparaiso Avenue due to the lowering of the speed limit pursuant to CVC 22358.7. For 30 days after the new speed limit signs are posted on Middlefield Road and Valparaiso Avenue, if a driver is going 0-10 mph over the new speed limit, the driver shall only be issued a warning citation. If a driver is going 11 mph or greater over the new speed limit, the driver may be issued a traffic citation. Similarly, CVC 22358.8(c) provides a thirty (30) day warning period for the speed reduction on Walsh Road.
FISCAL IMPACT
Limited impacts. The recommended speed limits are the same as the existing posted speed limits with the exception of Walsh Road, Middlefield Road and Valparaiso Avenue. New speed limit signs will be required for Walsh Road, Middlefield Road and Valparaiso Avenue. There are sufficient funds in the existing Public Works operating budget to cover the cost of the new signs. For the existing posted speed limits that will remain the same, other than adoption of the proposed ordinance, no action from the Town is needed.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal B - Improve Public Safety & Emergency Preparedness
Ordinance Adding Chapter 10.06
Relating To Speed Limits
OCTOBER 15, 2025
POLICY FOCUS
There are no significant policy issues related to this Report.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
Attachment 1. Draft Ordinance adding AMC Section 10.06 - Speed Limits Attachment 2. 2025 Engineering and Traffic Surveys (E&TS’s)
4914-8244-7440.3 014537.002
ORDINANCE NO. __
AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF ATHERTON ADDING CHAPTER 10.06, RELATING TO SPEED LIMITS, TO TITLE 10, RELATING
TO VEHICLES AND TRAFFIC, OF THE ATHERTON MUNICIPAL CODE WHEREAS, cities and counties in the State of California are required to follow the California Vehicle Code ("CVC") to establish speed limits within their jurisdictions; and WHEREAS, CVC section 22358(a) requires that cities that declare prima facie speed limits to do so via ordinance; and
WHEREAS, the Town wishes to declare prima facie speed limits that are appropriate and facilitate the orderly movement of traffic and are reasonable and safe to comply with the CVC; and
WHEREAS, Assembly Bill 43 grants local authorities with flexibility to lower speed limits to road segments designated as safety corridors following the results of an engineering and traffic study ("E&TS") and permits E&TS's to be valid for up to 14 years if certain conditions are met; and
WHEREAS, the Town Engineer provided the requisite findings described in CVC section 40802 and the California Manual on Uniform Traffic Control Devices to extend the life of previous E&TS's to 14 years, which the City Council affirmatively adopts herein; and WHEREAS, in 2024, the Town declared Middlefield Road and Valparaiso Avenue as safety corridors; and
WHEREAS, the speed limit identified in the E&TS for Middlefield Road is more than reasonable or safe warranted based on its accident history, and the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School.
Middlefield Road has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listed in the San Mateo County Safe Routes to School Youth-Based High Injury Network; and WHEREAS, the speed limit identified in the E&TS for Valparaiso Avenue is more than reasonable or safe based on based on the significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools, its High Injury Network designation in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and its listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. Valparaiso Avenue is shared jurisdictionally with the City of Menlo Park, which has previously designated the street as a Safety Corridor with a reduced the speed limit of 25 miles per hour; and WHEREAS, the findings that the current speed limit for Middlefield Road and Valparaiso Avenue is more than reasonable or safe justifies a speed limit reduction of 5 mph as permitted by CVC 22358.7 to make the speed limit on those road segments reasonable and safe.
4914-8244-7440.3 014537.002
The City Council of the Town of Atherton does hereby ordain as follows:
SECTION 1: The following Chapter and Sections are added to Title 10 of the Atherton Municipal Code and read as follows:
Chapter 10.06 Speed Limits.
10.06.010 Purpose.
(a) The State of California has asserted broad authority over, and a statewide interest in, the entire field of regulating vehicles and traffic, as set forth in the California Vehicle Code, Section 21. (b) The state has established a set of prima facie speed limits applicable to various classes of roadway types, districts and locations (see California Vehicle Code Sections 22348 through 22366). Through California Vehicle Code Sections 22357 and 22358, the State has expressly authorized the Town to establish, by ordinance, declared speed limits that differ from the prima facie speed limits set under state law if, based on traffic and engineering surveys, the declared speed limit would facilitate the orderly movement of vehicles and traffic, and would be reasonable and safe.
(c) The intent of this chapter is to implement the Town's authority to establish declared speed limits when supported by engineering and traffic surveys and to respond to safety and use of the road by people driving, walking, and bicycling.
10.06.020 Definitions
(a) "Declared speed limit" means the speed limit for individual streets and roadway segments determined and declared by the city council in accordance with this chapter, as authorized by the California Vehicle Code. The term "declared speed limit" (as used in this chapter) shall include the "declared prima facie speed limit" or "maximum speed limit" (as used in California Vehicle Code Section 22357), or the "prima facie speed limit" (as used in California Vehicle Code Sections 22358, 22358.3 and 22358.4).
(b) "Prima facie speed limits" means the default speed limits for streets and highways established under California state law, as generally set forth in the California Vehicle Code, particularly Section 22348 et seq., unless amended under this chapter. (c) "Safety corridors" means streets as defined in California Vehicle Code Section 22358.7.
10.06.030 Setting Prima Facie Speed Limits
(a) The city council may determine and declare speed limits lower than the prima facie speed limits for any particular street or roadway segment if the city council determines, upon the basis of an engineering and traffic survey, that the prima facie speed limit is more than is reasonable or
4914-8244-7440.3 014537.002
safe, and that the declared speed limit is most appropriate to facilitate the orderly movement of traffic, and is reasonable and safe.
(b) The city council may determine and declare speed limits lower than the speed limit identified by an engineering and traffic survey by reducing speeds by an additional five (5) miles per hour in areas defined as a "safety corridor" or near land uses that generate a high concentration of pedestrians and bicyclists (California Vehicle Code Section 22358.7). For speed limits reduced pursuant to California Vehicle Code section 22358.7, the Town shall issue only warning citations for violations exceeding the speed limit by 10 miles per hour or less for the first thirty (30) days that a lower speed limit is in effect.
10.06.040 Findings for Speed Limit Reduction Pursuant to California Vehicle Code 22358.7. (a) The following road segments are eligible for a 5 mph reduction pursuant to California Vehicle Code section 22358.7 because the road segment is either a safety corridor or generates high concentrations of bicyclists or pedestrians (as specified in California Vehicle Code section 22358.7), and the speed limit following the engineering and traffic study is still more than reasonable or safe. For each road segment speed limit lowered pursuant to California Vehicle Code section 22358.7, the findings that support the reduction are listed below:
(1) Middlefield Road – Middlefield Road is a designated safety corridor in the Town of Atherton due to its accident history, and the significant bicycle and pedestrian traffic associated with Encinal Elementary School and Menlo-Atherton High School. Middlefield Road fronts multiple schools and has limited street lighting at night. Middlefield Road has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listed in the San Mateo County Safe Routes to School Youth-Based High Injury Network;
(2) Valparaiso Avenue – Valparaiso Avenue is a designated safety corridor in both the Town of Atherton and the City of Menlo Park. Valparaiso Avenue fronts carries significant bicycle and pedestrian traffic associated with Menlo School and Sacred Heart Schools. Valparaiso Avenue has been designated in the High Injury Network listings in the San Mateo County C/CAG Countywide and Town of Atherton Local Roadway Safety Plans, and is listing in the San Mateo County Safe Routes to School Youth-Based High Injury Network. Valparaiso Avenue is shared jurisdictionally with the City of Menlo Park, which has previously designated the street as a Safety Corridor and reduced the speed limit to 25 miles per hour;
10.06.050 Declared Prima Facie Speed Limits.
No person shall drive a vehicle at a speed greater than the declared speed limit for the street segment:
Street or Roadway Segment Declared
Speed Limit
Alameda De Las Pulgas – (between Camino Al Lago and Stockbridge Ave) 30 mph Alejandra Avenue – (between El Camino Real and Emilie Ave) 25 mph
4914-8244-7440.3 014537.002
Atherton Avenue – (between Alameda de las Pulgas and Stevenson Ln) 30 mph Atherton Avenue – (between Stevenson Ln and El Camino Real) 25 mph Camino Al Lago – (between Alameda De Las Pulgas and End of Street) 25 mph Elena Avenue – (between Atherton Ave and Valparaiso Ave) 25 mph Encinal Avenue – (between Middlefield Rd and Laurel St) 25 mph Fair Oaks Lane – (between Middlefield Rd and El Camino Real) 25 mph Frederick Avenue – (between Greenoaks Ave and Ringwood Ave) 25 mph Glenwood Avenue – (between Laurel St and Middlefield Rd) 25 mph Greenoaks Avenue – (Between James Ave and Frederick Ave) 25 mph Isabella Avenue – (between El Camino Real and Elena Ave) 25 mph James Avenue – (between Middlefield Rd and Irving Ave) 25 mph Marsh Road – (between Fair Oaks Ave and Middlefield Rd) 30 mph Middlefield Road – Full Length (Encina Ave to Ringwood Ave) 25 mph Oak Grove Avenue – (between Marcussen Dr and Middlefield Rd) 25 mph Oak Grove Avenue – (between Middlefield Rd and Greenoaks Ave) 25 mph Park Lane – (between Elena Ave and Valparaiso Ave) 25 mph Polhemus Avenue – (between Alameda de las Pulgas and Selby Ln) 25 mph Selby Lane – (between El Camino Real and W. Selby Ln) 25 mph Selby Lane – (between W Selby Ln and Atherton Ave) 25 mph Stockbridge Avenue – (between Alameda las Pulgas and El Camino Real) 25 mph Valparaiso Avenue – (El Camino Real to Cotton Street) 25 mph Walsh Road – (between Alameda de las Pulgas and Valley Rd) 25 mph Watkins Avenue – (between El Camino Real and Middlefield Rd) 25 mph SECTION 2: Severability. The City Council hereby declares it would have passed this Ordinance sentence by sentence, paragraph by paragraph, and section by section, and does hereby declare that any provision in the Ordinance severable and, if for any reason any sentence, paragraph, or section of this Ordinance shall be held invalid, such decision shall not affect the validity of the remaining parts of this Ordinance.
SECTION 3: Effective Date. This Ordinance shall be posted in at least three public places according to law and shall take effect and be in force from and after 30 days after its passage and adoption.
Introduced on the __ day of __, 2025.
Passed and adopted as ordinance of the City Council of the Town of Atherton at a regular meeting thereof held on the __ day of __, 2025 by the following vote:
AYES COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT COUNCILMEMBERS:
ABSTAIN COUNCILMEMBERS:
4914-8244-7440.3 014537.002
ATTEST: CITY CLERK
MAYOR
Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE
DIRECTOR
DATE: OCTOBER 15, 2025
SUBJECT: ADOPT THE ATTACHED BUDGET AMENDMENT RESOLUTION FOR THE FY 2024/25 BUDGET YEAR END CLEANUP
RECOMMENDATION
Adopt the attached Resolution authorizing a Budget Amendment for the FY 2024/25 Budget Year End Cleanup.
BACKGROUND
Staff are presenting an update to FY 2024/25- budgeted expenditures for the Town Operating Budget. As part of our budget adoption every year the City Council adopts a budget resolution for the operating and capital improvement budget. The resolution establishes the expenditure control budget for the fiscal year. The budget encompasses the General Funds and other funds as well as department level. The budget resolution authorizes the City Manager to make budget transfers within the same department. Transfers between departments or funds shall require the approval of the City Council. Expenditures are budgeted at and may not legally exceed, the department level for General Fund and fund level for Special Revenue and Capital Projects Funds.
On June 19, 2024, the City Council adopted the FY 2024/25 Operations and Capital budget expenditures of $31,651,152. The budgeted amounts were as follows:
FY 2024/25 Budgeted Expenditures
General Fund $20,774,676
Special Revenue Funds $879,402
CIP $7,755,000
Internal Service Funds $2,242,074
Total Budget Expenditures $31,651,152
After the initial adopted General Fund budget of $20.77m, the Council added an additional $5,000 for Earth Day and accepted donations of $240k for Police Department health wellness program
Year End Budget Cleanup Staff Report
October 15, 2025
and perishable skills training to an increase in adopted budget of $21.01m. Staff also provided a Mid-Year budget to the Council that discussed revenue and expenditure summaries across all departments and the status of the Town’s fiscal condition at the halfway point in the fiscal year.
During the mid-year budget report, projected General Fund expenditures increased $183,900 to $21.20m for FY 2024/25.
This year end budget report provides an update on the appropriations to the budget for FY ending 2024/25. There are minor incurred expenditures in excess of their budgets on the department level.
Staff are requesting an adjustment to the budgets to comply with the expenditure control budget for FY 2024/25.
FINDINGS | ANALYSIS
Some expenditures in excess of the budget amounts occurred for year ending June 30, 2025. Any revisions that alter the total expenditure of any department must be approved by the City Council.
These are one-time operational expenditures that exceeded the budget at the department level.
The adjustments needed require an increase in appropriations of $51,891. As a result, these identified one-time expenditures are related to specific staffing for the General Fund, and government dues/audit expenses for special revenue funds. The expenditures below incurred are more than their budgets on the department level for year ending June 30, 2025
FUND NAME AMOUNT
GENERAL FUND
FINANCE ($26,075)
NONMAJOR SPECIAL REVENUE FUNDS
COUNTY MEASURE A
PUBLIC WORKS ($16,642)
GAS TAX
PUBLIC WORKS ($7,139)
COUNTY MEASURE W
PUBLIC WORKS ($2,035)
TOTAL ADDITIONAL AMOUNT REQUESTED ($51,891)
These are adjustments that staff advise necessitate an increase in department expenses budget for the FY 2024/25. The Finance Department incurred one-time operational expenditures on additional contract services for temporary employee hire to help to assist with personnel on family leave and department special projects. The $26K increases the total Finance department budget to $908,838 for FY 2024/25. The non-major special revenue excess of budgets at the department level is due to yearly C/CAG dues and audit expenses for these funds. Staff will ensure that these yearly amounts are budgeted within the Town operations and capital improvement yearly budget adoption. The above increase of $51,891 appropriations request will increase the total FY 2024/25 operating budget expenditure to $32.13million.
Year End Budget Cleanup Staff Report
October 15, 2025
In addition to the appropriations above, staff are including the $3 million Additional Discretionary Payment (ADP) amount that council approved during annual budget discussions. The Town contributed this ADP towards CalPERS Classic Public Safety plan on June 23, 2025 to reduce the operational Unfunded Actuarial Liability (UAL) payments beginning with FY 2025/26 contributions and the long-term amortization of the Public Safety pension liability. This also included an allocation transfer of $800k from the Employee Benefits Fund to the General Fund to reduce the General Fund funded portion to $2.2 million. This coincides with a budget adjustment of ($3million) to Police department Unfunded PERS liability expense and ($800k) one time allocation transfer expense from Employee Benefit Fund.
POLICY FOCUS
The Year End Budget Cleanup Report is an opportunity to make adjustments to the expenditure control budget and operations corrections based on unanticipated changes and the goals and priorities of the City Council. The Report encompasses all changes to the budget for the 2024/25 Fiscal Year. Staff is presenting a Budget Amendment Resolution for adoption to reflect the noted adjustments.
FISCAL IMPACT
The overall fiscal impact on the General Fund due to these adjustments is a General Fund Net budget expenditure increase of $26,075 and Special Revenue funds Net Budget expenditure increase of $25,816. There was a $3million ADP approved allocation expense and $800K transfer into the General Fund from Employee benefit fund. The ADP allocation produces 5-year savings of $1.24m in UAL payment reductions, and over full amortization estimated savings of $5.35m.
GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
ATTACHMENT
Resolution of the City Council of the Town of Atherton Approving Year End FY 2024/25 Budget Clean Up Adjustment
RESOLUTION NO. 25-xx
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF
ATHERTON APPROVING YEAR END BUDGET CLEANUP AMENDMENT
FOR FY 2024/25
_________________________________________
WHEREAS, the City Council supports the proposed amendment of the Year End Budget Cleanup; and
WHEREAS, to account for increase in Finance department expenses, a $26,075 corresponding adjustment in expenditures is necessary to meet department level budget expense; and
WHEREAS, to account for an increase in County Measure A Fund expense, a $16,642 corresponding adjustment is necessary to meet the yearly department level budget expenditures for government dues audit expense; and
WHEREAS, to account for increase in Gas Tax Fund expense, a $7,139 corresponding adjustment is necessary to increase the yearly department level budget expenditures for government dues expenses; and
WHEREAS, to account for the increase in County Measure W expense, a $2,035 corresponding adjustment is necessary to increase the yearly department level budget expenditures for government dues; and
WHEREAS, to account for the allocation of an Additional Discretionary Payment (ADP) of $3million in Public Safety Unfunded Actuarial Liability (UAL) General Fund expense adjustment is necessary to increase the yearly department level budget expenditures for pension liability; and
WHEREAS, to account for the transfer out of $800k adjustment from the Employee Benefit Fund to the General Fund to reduce the portion of Public Safety (UAL) expense adjustment is necessary to increase the yearly department level budget expenditures for pension liability; and
WHEREAS, in review of the Year End Budget Cleanup for Fiscal Year 2024-2025, these adjustments are to be made to the Operating Budget as set forth in Exhibit A, attached hereto and incorporated herein.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the Town of Atherton does hereby approve an amendment to the FY 2024-25 Town Budget to enact the changes identified on Exhibit A attached hereto.
PASSED AND ADOPTED at a meeting of the City Council of the Town of Atherton held on the 15th day of October 2025 by the following vote:
AYES: Council members:
NOES: Council members:
ABSENT: Council members:
________________________
Elizabeth Lewis, MAYOR
Town of Atherton
ATTEST:
____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
____________________________
Mona Ebrahimi, City Attorney
EXHIBIT A
Town of Atherton
Budget Amendment Request
Transfer $51,891 From:
2024/2025
Un-appropriated General Fund Balance
To:
2024/2025
101-18-54010-018 Finance Dept Other Contract Services $26,075 202-County Measure A Fund Government Dues Audit $16,642 203 Gas Tax Fund Government Dues Audit $7,139
205 County Measure W Fund Government Dues $2,035
$51,891
Total Adjustment $51,891
$3 million ADP Police Department General Fund UAL Expense $800k allocation from Employee Benefit Fund (616) to General Fund
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR, CITY COUNCIL, AND GEORGE
RODERICKS, CITY MANAGER
FROM: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
DATE: OCTOBER 15, 2025
SUBJECT: AWARD OF CONTRACT FOR EV CHARGER INSTALLATION
PROJECT AT HOLBROOK-PALMER PARK AND THE POLICE
DEPARTMENT LOT
RECOMMENDATION
Staff recommends that the City Council award a construction contract to Verdek LLC for the design, supply, installation, and service of Level 2 electric vehicle (EV) charging infrastructure at Holbrook-Palmer Park and the Police Department parking lot in the amount of $142,827, leveraging the State of California Department of General Services (DGS) contract. Staff further recommends authorizing change orders up to $45,000 to address potential unforeseen costs or adjustments, directing the City Attorney to prepare the contract, and authorizing the City Manager to execute the contract on behalf of the Town.
BACKGROUND
Peninsula Clean Energy (PCE) authorized a one-time allocation of $11.5 million in surplus funds for member agencies to implement local energy projects. This grant program is available to jurisdictions within the Peninsula Clean Energy Authority Joint Powers Authority and may be used for one or more projects as approved by PCE. Funding allocations are based on each jurisdiction’s year-end 2023 load share and customer count and are subject to a spending verification process.
The program’s primary goal is to support decarbonization and the transition to clean electricity across the service territory.
Staff applied for the PCE Member Agency Grant and were awarded $181,946 to advance the Town’s sustainability initiatives. The Town is using these funds to install Level 2 electric vehicle (EV) charging infrastructure at two key locations—Holbrook-Palmer Park and the Police Department. The project includes six Level 2 EV ports: four at Holbrook-Palmer Park and two at the Police Department, where the Town plans to gradually transition portions of its fleet to electric vehicles.
The project will also include EV Ready infrastructure to accommodate future expansion—up to four additional ports at Holbrook-Palmer Park and two additional ports at the Police Department.
Designing the system to be EV Ready ensures scalability, reduces future retrofit costs, and positions the Town to meet growing demand for EV charging.
Separately, the Town has used a portion of the grant funds to order an electric lift to replace frequently rented diesel-powered equipment. The lift, currently in production and expected to be delivered by March 2026, will enhance municipal operations while reducing emissions, noise, and maintenance costs.
The PCE Member Agency Grant supports projects that decarbonize municipal operations and promote the adoption of clean electricity, aligning with the Town’s sustainability and climate action priorities. By leveraging this funding, the Town is advancing critical clean energy infrastructure while demonstrating local leadership in electrification and environmental stewardship.
ANALYSIS
The PCE Member Agency Grant supports projects that decarbonize municipal operations and promote the adoption of clean electricity, aligning with the Town’s sustainability and climate action priorities. By leveraging this funding, the Town continues to advance essential clean energy infrastructure while demonstrating local leadership in electrification and environmental stewardship.
PCE is providing per-charger incentives, and the Town qualified for additional funding in the amount of $38,000 to further support project implementation. The total project cost includes $142,826.90 for EV charging infrastructure and installation, and $98,370.41 for the electric lift, with total PCE incentives of $38,000 applied toward the overall cost. With the PCE Member Agency Grant allocation of $181,946, the Town can fully leverage available grant funding to cover the majority of project expenses, minimizing local contributions. The remaining balance to be covered by the Town is $21,251.31.
Table 1 below provides a summary of the overall project budget.
Table 1: PCE Member Agency Grant Project Budget
Item/s Total Project Cost PCE Incentives Out-of-Pocket Cost Electric Lift $98,370.41 $- $98,370.41
Police Lot Service Work $59,640.00 $18,000.00 $41,640.00 Holbrook-Palmer Park Service
Work 49,800.00 $20,000.00 $29,800.00
Verdek Add Ons (Charging
stations, Building Permits, Cloud
Software Plans, installation
services) $33,386.90 - $33,386.90
Total $241,197.31 $38,000.00 $203,197.31
PCE Grant Allocation $181,946.00
Remaining Balance to be
Covered by the Town ($21,251.31)
Staff recommends awarding the contract to Verdek LLC, a leading provider of electric vehicle (EV) charging solutions with more than a decade of experience delivering reliable, scalable, and user-friendly EV infrastructure. Verdek has an established track record working with municipalities and large-scale clients nationwide, including the design and installation of highcapacity public charging networks in urban environments. Verdek was selected based on their extensive experience in municipal and large-scale EV charging projects, including a statewide contract with the State of California.
Verdek recently secured a statewide contract with the State of California to deploy a comprehensive EV charging network, underscoring its technical expertise and proven capacity to manage complex infrastructure projects. The installation of EV charging infrastructure will:
Support the Town’s transition to electric vehicles and reduce municipal greenhouse gas emissions.
Provide public EV charging access at Holbrook-Palmer Park, encouraging broader community adoption of electric vehicles.
Include EV Ready infrastructure to accommodate future expansion without requiring major retrofits.
Leverage Verdek’s technical expertise to ensure professional installation and long-term system reliability.
Awarding the contract to Verdek allows the Town to fully leverage available grant funding, ensure high-quality implementation, and demonstrate continued leadership in sustainability and clean transportation initiatives.
FISCAL IMPACT
This project was not budgeted as a standalone item within the Sustainability budget; however, sufficient funds are available within previously approved Sustainability and Facilities budgets to support the remaining costs. The total project cost is estimated at $241,197.31, including $142,826.90 for the EV charging project and $98,370.41 for the electric lift.
The Town received a $181,946 grant from Peninsula Clean Energy (PCE) under the Member Agency Grant Program, along with $38,000 in additional per-charger incentives. After applying all grant funding, the remaining Town contribution of approximately $21,251.31 will be covered using available Capital Budget balances—$12,000 from the Holbrook-Palmer Park CIP Budget and $10,000 from the Town Center CIP Budget. Staff are confident that this allocation can be accommodated within existing Capital Budget balances, and no additional appropriations are required at this time.
Award of this contract leverages nearly all external funding to deliver high-impact sustainability infrastructure with minimal fiscal impact to the Town.
GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
Goal 4 – Be Forward-Thinking
Goal 5 – Maintain & Improve Public Infrastructure
Goal 6 – Build Community & Promote Civic Participation
POLICY FOCUS
The proposed EV charging project supports the Town’s long-term sustainability, mobility, and energy goals by equipping key municipal and public facilities with future-ready infrastructure that can expand as electric vehicle (EV) demand increases. This proactive approach minimizes the need for costly retrofits, advances the Town’s clean transportation and decarbonization objectives, and aligns with regional and state initiatives promoting electrification and reduced greenhouse gas emissions.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically.
ATTACHMENTS
1. Quotes by Verdek
2. Project Timeline and Budget
Verdek LLC- 755 Main Street, Bldg 2, Suite B, Monroe, CT 06468 - Tel (203) 421-6477
VERDEK LLC
755 Main St Building 2 Suite B
Monroe, CT 06468-2830 USA
+12034216477
[email protected]
http://www.verdek.com
Estimate
ADDRESS
Ben Talavera
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
SHIP TO
Ben Talavera
Town of Atherton
Holbrook Park and PD Lot
Ship to TBD
ESTIMATE # 11310
DATE 09/04/2025
EXPIRATION DATE 10/04/2025
SHIP VIA PAYMENT TERMS
remote See Terms below
ACTIVITY PRODUCT DESCRIPTION QTY PRICE AMOUNT
State of California
MULTIPLE AWARD SCHEDULE
Verdek LLC
CMAS NUMBER: 3-22-10-1063. CMAS TERM
DATES: 10/31/2022 through 3/31/2029
LEVEL II
CHARGER
INSTALLATION
Scope of work:
Police Department Parking lot interior.
Make ready work for: 1 ChargePoint EV charger
level 2 dual dispensers at 100amps at the parking
stall and, 1 make ready including the pad and
conduits (no wiring pulled) for future EV charger
Level 2 at 100 amps.
Inclusion:
• 70+ feet trenching in asphalt and placing 2 PVC
conduits at 1 ½” to accommodate dual 100Amps
charger.
• Connection to the panel and installing two new
100A circuit breakers per charger.
• Backfill and repair the asphalt’s patch.
• Concrete base for each charger.
• Provide building permit.
1 59,640.00 59,640.00
LEVEL II
CHARGER
INSTALLATION
Scope of work:
Holbrook Palmer Park.
• Make ready work for: 2 new ChargePoint EV
chargers Level 2 at 100Amps and make ready for
2 more EV chargers Level 2 at 100Amps.
• Installing new bus and breakers in the existing
panel with eight 100Amps breakers to supply 2
dual chargers.
• 170 feet of trenching and conduits.
• Concrete base for each charger.
1 49,800.00 49,800.00
Verdek LLC- 755 Main Street, Bldg 2, Suite B, Monroe, CT 06468 - Tel (203) 421-6477
ACTIVITY PRODUCT DESCRIPTION QTY PRICE AMOUNT
• Provide building permit..
BOND PRICING 1 3,437.00 3,437.00
Exclusions *****EXCLUSIONS******
ANY ITEMS NOT LISTED IN THE
PROPOSAL, INCLUDING
FEASIBILITY STUDY, ELECTRICAL
ENGINEERING
STUDIES/DRAWINGS, COORDINATION
STUDY,
ARC FLASH ANALYSES, THERMAL IMAGING,
LOAD CALCULATIONS/STUDIES, ADA
ENGINEERING/STUDIES, PREMIUM TIME,
CEILING
TILES, ACCESS, TELE EXISTING CELL
SERVICE
IN THE INSTALLATION AREA NEEDS TO BE
CAPABLE OF
TRANSMITTING DATA FOR THE CHARGER.
UPGRADE OF CELL SERVICE BY BOOSTER
OR OTHER MEANS,
NETWORK, DATA, WIFI CAPABILITIES,
UPGRADES TO SERVICE ARE NOT, INCLUDE.
1 0.00 0.00
SUBTOTAL 112,877.00
TAX (9.5%) 0.00
TOTAL $112,877.00
Accepted By Accepted Date
Verdek LLC- 755 Main Street, Bldg 2, Suite B, Monroe, CT 06468 - Tel (203) 421-6477
VERDEK LLC
755 Main St Building 2 Suite B
Monroe, CT 06468-2830 USA
+12034216477
[email protected]
http://www.verdek.com
Estimate
ADDRESS
Ben Talavera
Town of Atherton
80 Fair Oaks Lane
Atherton, CA 94027
SHIP TO
Ben Talavera
Town of Atherton
Ship to TBD
ESTIMATE # 11307
DATE 09/03/2025
EXPIRATION DATE 10/03/2025
PAYMENT TERMS
See Terms below
ACTIVITY PRODUCT DESCRIPTION QTY PRICE AMOUNT
State of California
CA DGS 1-23-61-15B
CP6021B-50AL5.5 CA DGSCP6021, NA, AC Station, 2 x Type 1 Cable, 50A, 1-Phase, 18' Cable, 6' Cable Management Kit,
Pedestal Mount, 8" Touch Display, Contactless
Credit Card and RFID Reader, Cellular/Wi-Fi, UL,
Energy Star, Power Share Jumper, 1YR Parts
Warranty
3 6,680.10 20,040.30T
CP6000-
ASSURE-1
1yr Prepaid Assure Plan 3 434.60 1,303.80
CPCLDCOMMERCIAL11yr Prepaid Commercial Cloud Plan 6 364.08 2,184.48 CPSUPPORTACTIVEPriced per Station - Initial Station Activation & Configuration Service includes activation of cloud
services and configuration of radio groups, custom
groups, connections, access control, visibility
control, pricing, reports and alerts.
3 249.00 747.00
CP6000-Install
CA DGS
INSTALLATION SERVICES: per scope of work.
All Make ready and electrical infrastructure
improvements by others.
3 1,256.83 3,770.49
SUBTOTAL 28,046.07
TAX (9.5%) 1,903.83
TOTAL $29,949.90
Accepted By Accepted Date
PROJECT NAME
PROJECT TEAM
PROJECT DESCRIPTION
START DATE
END DATE
Task Category Task Status Assigned To Due Description / Notes Project Management Execute Grant Agreement with PCE Completed CSM Jul-25 Track overall project timeline and deliverables In Progress CSM Ongoing Use and update shared workbook for project tracking.
Coordinate internal team meetings In Progress CSM Ongoing Coordinate meetings with PCE, internal team and with consultants as needed.
E-Lift Procurement Request Updated e-lift quotes Completed BT Jun-25 Finalize vendor and purchase order Completed BT Aug-25 Confirm procurement path and issue PO. Order to be placed with Sourcewell. Estimated at $95k Schedule delivery of e-lift Not Started CSM/RO Winter 2026 Coordinate delivery logistics with vendor and Director/Facilities Manager.
Test and deploy e-lift Not Started CSM/RO Winter 2026 Conduct education/training, test equipment and initiate use.
EV Chargers – Design/Prep Technical assistance kickoff with PCE + TOA Completed CSM Jun-25 Schedule and conduct kickoff call with PCE to continue design asssitance at PD Lot. We already have EV Solutions for HPP entry lot.
Look into fesability of Level 3 Charger/s Completed BT Jul-25 Determine if Level 3 chargers are feasible to work into a revised project scope with our current power supply, PCE application and grant budet + funds.
Site Visits w/ PCE and potential contractors Completed BT/CSM Jul-25 Determine bid method (public vs. informal) Completed BT/ CSM Aug-25 Confirm if informal bid process is possible. Discuss process for bids.
Identify and finalize contractor/vendor(s) In Progress BT/CSM Sep-25 Explore state contract w/ Verdek Finalize Scope and Design sheets w/ Vendor Not Started CSM/RO Sep-25 Work with contractor to xecute permit plans to submit for a building permit.
EV Chargers – Construction Submit for building permits Not Started CSM/RO Oct-25 Submit BP applications for HPP and PD lot.
Begin site prep and trenching Not Started CSM/RO Nov 2025-Dec 2025 Contractor/s to begin project scope. Project team to coordinate as needed.
Electrical/infrastructure upgrades Not Started CSM/RO Nov 2025–Feb 2026 Based on contractor timeline and utility availability. Project team to coordinate as needed.
Research and select potential charging solutions In Progress BT/CSM Nov 2025–Feb 2026 Look into EV Chargers and reccomendations from PCE. Verdek works with ChargePoint and included them in our quote.
Install and activate EV chargers Not Started CSM/RO Feb–Apr 2026 Coordinate with PG&E and/or electrician for activation.
Project Close-Out Final inspection and operational readiness Not Started CSM/RO Apr–May 2026 Ensure equipment is functional and compliant.
Submit final report and documentation to PCE Not Started CSM Jun-26 Include photos, proof of expenditure, and outcomes.
Public communication and outreach (if needed) Not Started CSM May-26 Share project completion with community (e.g., newsflash, signage, social media, etc) PCE Member Agency Grant Project - EV Chargers + E-Lift
Christabel S., Ben T., Robert O.
The Town of Atherton is utilizing its member agency grant funds to support two sustainability-focused projects: (1) the purchase of an electric lift to replace frequent rentals for routine and emergency maintenance—improving operational efficiency and reducing emissions—and (2) the installation of Level 2 EV charging stations, including four ports at Holbrook-Palmer Park and two ports at the Police Department, to support municipal fleet electrification and provide public access to EV infrastructure.
April 4, 2025 (Contract signed)
Item/s Total Cost PCE Incentives Out-of-Pocket Cost
Electric Lift $ 98,370.41 $ - $ 98,370.41
Police Lot Service Work $ 59,640.00 $ 18,000.00 $ 41,640.00 Holbrook-Palmer Park Service
Work 49,800.00 $ 20,000.00 $ 29,800.00
Verdek Add Ons (Building
Permits, Cloud Software Plans,
Physical charging stations,
installation services) $ 33,386.90 - $ 33,386.90
Total $ 241,197.31 $ 38,000.00 $ 203,197.31
PCE Grant Allocation $ 181,946.00
Remaining Balance to be
Covered by the Town $ (21,251.31)
Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, FINANCE DIRECTOR
DATE: OCTOBER 15, 2025
SUBJECT: ACCEPTANCE OF TREASURER’S REPORT FOR THE FOURTH QUARTER ENDED JUNE 30, 2025
RECOMMENDATION
Accept the Treasurer’s Report for the Fourth Quarter Ended June 30, 2025.
BACKGROUND
The Treasurer’s Report provides an update on the cash and investment position of the Town of Atherton.
The Fourth Quarter Treasurer’s report for FY 2024/25 as of June 30, 2025, is attached. The total cash and investments for the Town is $39,229,450. Of the total amount, $22,062,435 is listed as “non-restricted” and although may be listed as such, this amount is not all available for spending. “Non-restricted” means not legally restricted but the Town does have obligations and unfunded liabilities that must or may be met with non-restricted funds. Also attached is the PARS Trust account available balance as of June 30, 2025. The total amount in the PARS account is $9,057,670. This is a “restricted” investment that is used for the Town’s OPEB liabilities.
Insight Asset Management provides non-discretionary investment advisory services to the Town for investments. Staff is working in conjunction with Insight to ensure cash and investments adhere to our goals of safety, liquidity, and yield. To facilitate the trading and safekeeping of securities. Principal serves as the safe-keeping agent for the Town.
Staff will continue to ensure cash liquidity of funds is readily available for operational needs and capital projects. LAIF offers the most liquidity and as of June 30, 2025 holds $19,450,730.
POLICY FOCUS
The Town’s Statement of Investment Policy requires the City Manager or designee to submit quarterly and annual Treasurer’s Report to the City Council. The California Government Code Section 53646, Subsection B (1) requires that the quarterly Treasurer’s Report be submitted to Page 139 of 232 Treasurer’s Report
October 15, 2025
the legislative body within 30 days of the close of a given quarter or within a reasonable time of scheduled council meetings. Staff strives to make this deadline. The current reporting quarter closed on June 30, 2025. There was no council meeting in the month of August, and staff was preparing for year end.
FISCAL IMPACT
None.
GOAL ALIGNMENT
This report and its contents are in alignment with the following Council Policy Goals:
• Goal A – Maintain Fiscal Transparency
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
In addition, the Town keeps its financial information up to date via a transparency webpage. https://ca-atherton.civicplus.com/index.aspx?NID=269
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item ____ has or __X___ has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Civic Center Advisory Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)
ATTACHMENTS
Treasurer’s Report for Fourth Quarter Ended June 30, 2025
% of
Par Value Market Value Book Value Portfolio
Cash In Bank (Schedule A) 3,553,426 3,553,426 3,553,426 9.1% LAIF Statement 19,450,730 19,474,038 19,450,730 49.6%
Investments (Schedule B) 17,030,000 16,900,082 16,225,293 41.4% Total Cash and Investments 40,034,157 39,927,547 39,229,450 100% 6/30/2025
Robert Barron, Finance Director Date
Town of Atherton
Quarterly Treasurer's Report
Portfolio Summary
June 30, 2025
The above investments are consistent with the Town's Statement of Investment Policy and are allowable under current legislation of the State of California. Investments are selected using safety, liquidity, and yield as the criteria. The Town has sufficient cash flow to cover anticipated expenditures through the next six months.
Schedule A
Reconciled
Name of Depository Investment Type Bank Balance
Wells Fargo General Account 3,047,299
Wells Fargo Wells Fargo Trust MMF-Cash 506,127
Total 3,553,426
Town of Atherton
Quarterly Treasurer's Report
Portfolio Details - Cash In Bank
June 30, 2025
Schedule B
Town of Atherton
Treasurer's Report Schedule B
Portfolio Details - Investments
June 30, 2025
See next pages Insight Report
Town of Atherton
Quarterly Treasurer's Report
Cash & Investments Balance By Fund
June 30, 2025
Fund No. Fund Name
June
Balance
101 General Fund 17,591,395
105 Tennis Fund 194,813
610 Equipment Replacement Fund 631,440
614 Worker's Compensation 1,838,278
615 General Liability 660,647
616 Employee Benefits 1,145,862
Total Non-Restricted 22,062,435
201 Special Tax Fund 457,807
202 County Measure A Fund 1,941,470
203 Gas Tax Fund 353,948
204 Measure M 265,251
205 Measure W 990,017
209 SLES/COPS Grant 188
213 Library Fund 260,160
221 Refuse Rate and Stabilization 520,593
401 GF Projects 10,169,590
402 Storm Drainage 33,290
403 Atherton Channel Drainage District 1,254,763
406 Facilities Construction 886,855
730 H-P Park Improvement 6,752
740 Tree Committee 26,332
Total Restricted 17,167,015
Total Cash & Investments 39,229,450
Date Begin $$$ Contribution Earnings Expenses Distribution Ending $$$ Date 6/30/2025 19,450,730 - 19,450,730 6/30/2025
Town of Atherton
Quarterly Treasurer's Report
Local Agency Investment Fund Summary (LAIF)
June 30, 2025
Date Begin $$$ Contribution Earnings Expenses Distribution Ending $$$ Date 6/1/2025 8,837,603 263,196 (4,027) (39,102) 9,057,670 6/30/2025 (*) Town of Atherton
Quarterly Treasurer's Report
PARS Trust Account Summary
June 30, 2025
* Recent available PARS report
FOR PROFESSIONAL CLIENTS ONLY
NOT TO BE REPRODUCED WITHOUT PRIOR WRITTEN APPROVALPLEASE REFER TO ALL RISK DISCLOSURES AT THE BACK OF THIS DOCUMENTTOWN OF ATHERTONJune 2025 Treasurer's Report Schedule B
Contents
Fixed income market review 3Activity and performance summary 4Recap of securities held 6Maturity distribution of securities held 7Securities held 8GASB 40 - Deposit and investment risk disclosure 11Securities sold and matured 14Detail of return and interest received 15Transaction report 17Additional information 18
FIXED INCOME MARKET REVIEW
As of June 30, 2025
TOWN OF ATHERTON
Chart 1: The FOMC keeps two cuts on the agenda for 2025Source: Bureau Federal Reserve, Macrobond, Insight June 30, 2025Chart 2: Continuing jobless claims reach another new cycle highSource: Department of Labor, Bloomberg, June 30, 2025 Economic Indicators and Monetary Policy
The Federal Reserve’s latest median “dot plot” continued to project two rate cuts in 2025,albeit voting was heavily bifurcated among those voting for no cuts and those voting for two.Beyond 2025, the committees rate projections were slightly more hawkish than they were in March (Chart 1). The committee also slightly raised its inflation projections. Chair Powell strucknotes of caution stating: “we expect a meaningful amount of inflation to arrive in the comingmonths, and we have to take that into account”.The latest estimate of Q1 GDP was -0.5% SAAR, down from the previous estimate of -0.2%. Itshowed a lower positive contribution from consumption relative to the previous estimates.Inflation remained relatively stable. CPI rose from 2.3% to 2.4% while PCE rose from 2.2% to 2.3%.Core CPI remained at 2.8% while core PCE rose from 2.6% to 2.7%. The “stubborn” core servicescategories were generally relatively well behaved. There were some initial signs of tariffinflation within some minor categories such as auto parts and canned fruits and vegetables,albeit the impact was not enough to materially impact overall figures.Labor market data indicated tighter hiring conditions, if not an inflection point in layoffs.Monthly payrolls showed 139,000 jobs added to the economy, while the unemployment rateremained at 4.2% and wage growth remained at 3.9%. Weekly initial jobless claims eased from248,000 to 236,000, but continuing claims reached a new cycle high at just under two million(Chart 2).On the trade front, the White House further increased tariffs on steel and aluminum from 25%to 50%, including an expanding range of “derivative products”. The administration exemptedthe UK, depending on the status of the US-UK trade deal framework.Politics-wise, the Senate revised the proposed “One Big Beautiful Bill Act” to make certainbusiness-related tax provisions permanent, slow the phase-out of various clean energy credits,include a lower SALT cap and deeper Medicaid cuts.Interest Rate Summary It was a “risk on” month for markets, with equity markets continuing to recover while Treasuryyields fell across the curve. At the end of June, the 3-month US Treasury bill yielded 4.29%, the6-month US Treasury bill yielded 4.25%, the 2-year US Treasury note yielded 3.72%, the 5-yearUS Treasury note yielded 3.8% and the 10-year US Treasury note yielded 4.23%. 3
ACTIVITY AND PERFORMANCE SUMMARY
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Amortized Cost Basis Activity Summary
Opening balance 17,236,233.87
Income received 45,017.82
Total receipts 45,017.82Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Realized gain (loss) 0.00Change in accruals from security movement 0.00 Total amortization expense (2,075.17)Total OID/MKT accretion income 25,432.29 Return of capital 0.00
Closing balance 17,304,608.81Ending fair value 17,406,209.29 Unrealized gain (loss) 101,600.48
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 4.65 2.12 0.35Overnight Repo 4.70 2.14 0.35Merrill Lynch 3m US Treas Bill 4.46 2.07 0.34Merrill Lynch 6m US Treas Bill 4.42 2.12 0.33ML 1 Year US Treasury Note 4.22 2.01 0.33ML 2 Year US Treasury Note 4.05 1.97 0.31ML 5 Year US Treasury Note 4.03 2.02 0.32 * rates reflected are cumulative
Summary of Amortized Cost Basis Return for the Period
Total portfolio
Interest earned 38,109.20Accretion (amortization) 23,357.12Realized gain (loss) on sales 0.00Total income on portfolio 61,466.32Average daily amortized cost 17,264,134.33Period return (%)Weighted average final maturity in days 559YTD return (%) Detail of Amortized Cost Basis Return
Interest
earned
Realized
gain (loss)
Accretion
(amortization)
Total
income
Cash and Cash Equivalents 299.07 0.00 299.07 0.00Corporate Bonds 13,900.92 5,474.97 19,375.89 0.00Government Agencies 11,831.02 8,156.51 19,987.53 0.00Government Bonds 12,078.19 9,725.64 21,803.83 0.00Total 38,109.20 23,357.12 0.00 61,466.32
0.352.19
4
ACTIVITY AND PERFORMANCE SUMMARY
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Fair Value Basis Activity Summary
Opening balance 17,304,532.66
Income received 45,017.82
Total receipts 45,017.82Total disbursements 0.00
Interportfolio transfers 0.00
Total Interportfolio transfers 0.00
Unrealized gain (loss) on security movements 0.00Change in accruals from security movement 0.00Return of capital 0.00Change in fair value for the period 56,658.81 Ending fair value 17,406,209.29
Comparative Rates of Return (%)
* Twelve
month trailing
* Six
month trailing
* One month
Fed Funds 4.65 2.12 0.35Overnight Repo 4.70 2.14 0.35ICE Bofa 3 Months US T-BILL 4.68 2.07 0.33ICE Bofa 6m US Treas Bill 4.82 2.03 0.35ICE Bofa 1 Yr US Treasury Note 4.76 1.96 0.41ICE BofA US Treasury 1-3 5.67 2.79 0.60ICE BofA US Treasury 1-5 6.07 3.39 0.74 * rates reflected are cumulative
Detail of Fair Value Basis Return
Interest
earned
Change in
fair value
Total
income
Cash and Cash Equivalents 299.07 0.00 299.07Corporate Bonds 13,900.92 18,042.54 31,943.46Government Agencies 11,831.02 17,184.64 29,015.66Government Bonds 12,078.19 21,431.63 33,509.82Total 38,109.20 56,658.81 94,768.01 Summary of Fair Value Basis Return for the Period
Total portfolio
Interest earned 38,109.20Total income on portfolio 94,768.01Average daily total value * 17,444,612.43Period return (%) 0.54Weighted average final maturity in days 559Change in fair value 56,658.81YTD return (%) 2.76* Total value equals market value and accrued interest 5
RECAP OF SECURITIES HELD
As of June 30, 2025
TOWN OF ATHERTON
Weighted
average
final
maturity (days)
Weighted
average
effective
duration (years)
Percent
of
portfolio
Amortized
cost
Historical
cost
Fair value Unrealized
gain (loss)
Cash and Cash Equivalents 506,127.34 506,127.34 506,127.34 0.00 3.03 0.00 1Corporate Bonds 4,843,907.50 4,983,083.83 5,031,494.83 48,411.00 644 28.95 1.52Government Agencies 5,649,206.25 5,851,691.57 5,871,598.23 19,906.66 569 33.76 1.45Government Bonds 5,732,179.65 5,963,706.07 5,996,988.89 33,282.82 527 34.26 1.37Total 16,731,420.74 17,304,608.81 17,406,209.29 101,600.48 559 100.00 1.40 Cash and Cash EquivalentsCorporate BondsGovernment AgenciesGovernment Bonds Portfolio diversification (%)
Cash and Cash Equivalents 3.03Corporate Bonds 28.95Government Agencies 33.76Government Bonds 34.26 Portfolio diversification (%)
6
MATURITY DISTRIBUTION OF SECURITIES HELD
As of June 30, 2025
TOWN OF ATHERTON
Maturity Historic cost PercentUnder 90 days 1,571,089.23 9.3990 to 179 days 1,771,708.50 10.59180 days to 1 year 3,928,972.90 23.481 to 2 years 3,764,592.97 22.502 to 3 years 3,321,453.59 19.853 to 4 years 1,713,262.05 10.244 to 5 years 660,341.50 3.95Over 5 years 0.00 0.00 16,731,420.74 100.00
Maturity distribution
0.001.002.003.004.00
Historical cost (mm)
Under 90 days
90 to 179 days
180 days to 1 year
1 to 2 years
2 to 3 years
3 to 4 years
4 to 5 years
Over 5 years
7
SECURITIES HELD
As of June 30, 2025
TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Cash and Cash Equivalents
Cash and Cash Equivalents 0.000 506,127.34 506,127.34 506,127.34 0.00 0.00 3.03 506,127.34 Total Cash and Cash Equivalents 506,127.34 506,127.34 506,127.34 506,127.34 0.00 3.03 0.00Corporate Bonds24422EVK2 JOHN DEERE CAPITAL CORP 0.7% 15JAN2026 0.700 01/15/2026 439,170.00 489,765.44 591.26 1,604.17 2. 500,000.00 490,356.70 62 037833EB2 0.700 02/08/2026 593,749.00 637,761.76 (1,552.86) 1,794.72 01/08/2026
APPLE INC 0.7% 08FEB2026 (CALLABLE 08JAN26) 650,000.00 636,208.90 3.55 06051GFX2 BANK OF AMERICA CORP 3.5% 19APR2026 3.500 04/19/2026 623,493.00 642,230.71 3,269.16 4,486.81 650,000.00 645,499.87 3.7394988J6D4 5.450 08/07/2026 397,028.00 398,855.59 6,243.65 8,659.44 07/07/2026
WELLS FARGO BANK NA 5.45% 07AUG2026 (CALLABLE 400,000.00 405,099.24 2.3707JUL26) 437076BN1 2.125 09/15/2026 366,260.00 386,270.44 4,488.80 2,479.17 06/15/2026
HOME DEPOT INC 2.125% 15SEP2026 (CALLABLE 400,000.00 390,759.24 2.1915JUN26) 02665WFK2 AMERICAN HONDA FINANCE 4.9% 09JUL2027 4.900 07/09/2027 599,556.00 599,700.30 7,667.11 13,965.0 600,000.00 607,367.41 0 3.5889236TKL8 TOYOTA MOTOR CREDIT CORP 5.45% 10NOV2027 5.450 11/10/2027 671,703.50 663,339.10 5,837.00 4,920.14 650,000.00 669,176.10 4.0146647PDA1 4.323 04/26/2028 588,900.00 592,633.83 6,788.79 4,611.20 04/26/2027
JPMORGAN CHASE & CO 4.323% 26APR2028 (CALLABLE 600,000.00 599,422.62 3.5226APR27) 717081ET6 3.450 03/15/2029 564,048.00 572,526.66 15,078.09 6,037.50 12/15/2028
PFIZER INC 3.45% 15MAR2029 (CALLABLE 15DEC28) 600,000.00 587,604.75 3.37 Total Corporate Bonds 5,050,000.00 4,843,907.50 4,983,083.83 5,031,494.83 48,411.00 28.95 48,558.15 8
SECURITIES HELD
As of June 30, 2025
TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Agencies3134GW3X2 0.625 10/27/2025 548,910.00 593,207.35 (405.23) 656.25 07/27/2025
FREDDIE MAC 0.625% 27OCT2025 (CALLABLE 27JUL25) 600,000.00 592,802.12 3.28 3134GXCS1 FREDDIE MAC 0.625% 25NOV2025 CALLABLE 0.625 11/25/2025 547,626.00 591,636.31 (365.97) 364.58 3. 600,000.00 591,270.34 273134A2HG6 FREDDIE MAC 0% 11DEC2025 0.000 12/11/2025 675,172.50 736,675.46 (1,233.09) 0.00 4. 750,000.00 735,442.37 043130AV6J6 FEDERAL HOME LOAN BANK 4.5% 13MAR2026 4.500 03/13/2026 758,133.75 751,916.05 (154.39) 10,031.2 750,000.00 751,761.66 5 4.533134GXCJ1 0.650 05/28/2026 451,345.00 485,372.28 (993.17) 288.89 11/28/2025
FREDDIE MAC 0.65% 28MAY2026 (CALLABLE 28NOV25) 500,000.00 484,379.11 2.70 3135G0Q22 FANNIE MAE 1.875% 24SEP2026 1.875 09/24/2026 606,047.00 630,792.19 2,692.46 3,250.00 650,000.00 633,484.65 3.623133EPK79 FEDERAL FARM CREDIT BANK 4.375% 07DEC2026 4.375 12/07/2026 747,652.50 748,880.39 5,471.17 2,096.35 750,000.00 754,351.56 4.473130B3W25 FEDERAL HOME LOAN BANK 4.3% 27NOV2028 4.300 11/27/2028 653,978.00 653,399.03 9,208.51 2,562.08 650,000.00 662,607.54 3.913130AV5P3 FEDERAL HOME LOAN BANK 4.375% 08MAR2030 4.375 03/08/2030 660,341.50 659,812.51 5,686.37 8,847.22 650,000.00 665,498.88 3.95 Total Government Agencies 5,900,000.00 5,649,206.25 5,851,691.57 5,871,598.23 19,906.66 33.76 28,096.62Government Bonds91282CAJ0 USA TREASURY 0.25% 31AUG2025 0.250 08/31/2025 326,062.89 347,629.23 (83.33) 290.08 1.9 350,000.00 347,545.90 5 91282CFK2 USA TREASURY 3.5% 15SEP2025 3.500 09/15/2025 738,899.00 749,155.36 24.33 7,632.47 4.4 750,000.00 749,179.69 2 9
SECURITIES HELD
As of June 30, 2025
TOWN OF ATHERTON
Amortized cost Fair value Unrealized
gain
(loss)
Coupon Maturity/
Call date
Cusip Historical cost Total
accrued
interest
%
Portcost
Par value or
shares
Description
Government Bonds91282CBC4 USA TREASURY 0.375% 31DEC2025 0.375 12/31/2025 1,063,082.15 1,178,300.70 (1,035.07) 0. 1,200,000.00 1,177,265.63 00 6.35 91282CDK4 USA TREASURY 1.25% 30NOV2026 1.250 11/30/2026 453,906.25 481,229.12 880.26 512.30 2.71 500,000.00 482,109.3891282CEC1 USA TREASURY 1.875% 28FEB2027 1.875 02/28/2027 540,646.09 558,540.65 3,628.88 3,605.30 580,000.00 562,169.53 3.2391282CEN7 USA TREASURY 2.75% 30APR2027 2.750 04/30/2027 653,053.13 675,482.08 12,103.85 3,190.9 700,000.00 687,585.93 0 3.9091282CEW7 USA TREASURY 3.25% 30JUN2027 3.250 06/30/2027 488,243.86 493,367.87 2,159.48 0.00 2.92 500,000.00 495,527.3591282CFH9 USA TREASURY 3.125% 31AUG2027 3.125 08/31/2027 482,071.99 489,102.85 4,744.81 5,180.03 500,000.00 493,847.66 2.8891282CGH8 USA TREASURY 3.5% 31JAN2028 3.500 01/31/2028 490,978.24 494,223.87 3,237.07 7,251.38 500,000.00 497,460.94 2.9391282CHK0 USA TREASURY 4% 30JUN2028 4.000 06/30/2028 495,236.05 496,674.34 7,622.54 0.00 2.96 500,000.00 504,296.88 Total Government Bonds 6,080,000.00 5,732,179.65 5,963,706.07 5,996,988.89 33,282.82 34.26 27,662.46Grand total 17,536,127.34 16,731,420.74 17,304,608.81 101,600.48 17,406,209.29 104,317.23 100.00 10
GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of June 30, 2025
TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
United States Treasury Note/Bond91282CAJ0 USA TREASURY 0.25% 0.250 08/31/2025 AA+ Aa1 350,000.00 326,062.89 1.95 347,545.90 2.00 0.1791282CFK2 USA TREASURY 3.5% 3.500 09/15/2025 AA+ Aa1 750,000.00 738,899.00 4.42 749,179.69 4.30 0.2191282CBC4 USA TREASURY 0.375% 0.375 12/31/2025 AA+ Aa1 1,200,000.00 1,063,082.15 6.35 1,177,265.63 6.76 0.4991282CDK4 USA TREASURY 1.25% 1.250 11/30/2026 AA+ Aa1 500,000.00 453,906.25 2.71 482,109.38 2.77 1.3891282CEC1 USA TREASURY 1.875% 1.875 02/28/2027 AA+ Aa1 580,000.00 540,646.09 3.23 562,169.53 3.23 1.6091282CEN7 USA TREASURY 2.75% 2.750 04/30/2027 AA+ Aa1 700,000.00 653,053.13 3.90 687,585.93 3.95 1.7591282CEW7 USA TREASURY 3.25% 3.250 06/30/2027 AA+ Aa1 500,000.00 488,243.86 2.92 495,527.35 2.85 1.9191282CFH9 USA TREASURY 3.125% 3.125 08/31/2027 AA+ Aa1 500,000.00 482,071.99 2.88 493,847.66 2.84 2.0591282CGH8 USA TREASURY 3.5% 3.500 01/31/2028 AA+ Aa1 500,000.00 490,978.24 2.93 497,460.94 2.86 2.4191282CHK0 USA TREASURY 4% 4.000 06/30/2028 AA+ Aa1 500,000.00 495,236.05 2.96 504,296.88 2.90 2.80Issuer total 6,080,000.00 5,732,179.65 34.26 5,996,988.89 34.45 1.37Federal Home Loan Mortgage Corp3134GW3X2 FREDDIE MAC 0.625% 0.625 10/27/2025 07/27/2025 AA+ Aa1 600,000.00 548,910.00 3.28 592,802.12 3.41 0.323134GXCS1 FREDDIE MAC 0.625% 0.625 11/25/2025 AA+ Aa1 600,000.00 547,626.00 3.27 591,270.34 3.40 0.403134A2HG6 FREDDIE MAC 0% 0.000 12/11/2025 AA+ Aa1 750,000.00 675,172.50 4.04 735,442.37 4.23 0.443134GXCJ1 FREDDIE MAC 0.65% 0.650 05/28/2026 11/28/2025 AA+ Aa1 500,000.00 451,345.00 2.70 484,379.11 2.78 0.89Issuer total 2,450,000.00 2,223,053.50 13.29 2,403,893.94 13.81 0.49Federal Home Loan Banks3130AV6J6 FEDERAL HOME LOAN 4.500 03/13/2026 AA+ Aa1 750,000.00 758,133.75 4.53 751,761.66 4.32 0.683130B3W25 FEDERAL HOME LOAN 4.300 11/27/2028 AA+ Aa1 650,000.00 653,978.00 3.91 662,607.54 3.81 3.143130AV5P3 FEDERAL HOME LOAN 4.375 03/08/2030 AA+ Aa1 650,000.00 660,341.50 3.95 665,498.88 3.82 4.16Issuer total 2,050,000.00 2,072,453.25 12.39 2,079,868.08 11.95 2.57 11
GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of June 30, 2025
TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Federal Farm Credit Banks Funding Corp3133EPK79 FEDERAL FARM CREDIT 4.375 12/07/2026 AA+ Aa1 750,000.00 747,652.50 4.47 754,351.56 4.33 1.38 Issuer total 750,000.00 747,652.50 4.47 754,351.56 4.33 1.38 Toyota Motor Credit Corp89236TKL8 TOYOTA MOTOR CREDIT 5.450 11/10/2027 A+ A1 650,000.00 671,703.50 4.01 669,176.10 3.84 2.18 Issuer total 650,000.00 671,703.50 4.01 669,176.10 3.84 2.18 Bank of America Corp06051GFX2 BANK OF AMERICA CORP 3.500 04/19/2026 A- A1 650,000.00 623,493.00 3.73 645,499.87 3.71 0.78 Issuer total 650,000.00 623,493.00 3.73 645,499.87 3.71 0.78 Apple Inc037833EB2 APPLE INC 0.7% 0.700 02/08/2026 01/08/2026 AA+ Aaa 650,000.00 593,749.00 3.55 636,208.90 3.66 0.60 Issuer total 650,000.00 593,749.00 3.55 636,208.90 3.66 0.60 Federal National Mortgage Association3135G0Q22 FANNIE MAE 1.875% 1.875 09/24/2026 AA+ Aa1 650,000.00 606,047.00 3.62 633,484.65 3.64 1.20 Issuer total 650,000.00 606,047.00 3.62 633,484.65 3.64 1.20 American Honda Finance Corp02665WFK2 AMERICAN HONDA 4.900 07/09/2027 A- A3 600,000.00 599,556.00 3.58 607,367.41 3.49 1.86 Issuer total 600,000.00 599,556.00 3.58 607,367.41 3.49 1.86 JPMorgan Chase & Co46647PDA1 JPMORGAN CHASE & CO 4.323 04/26/2028 04/26/2027 A A1 600,000.00 588,900.00 3.52 599,422.62 3.44 1.72 Issuer total 600,000.00 588,900.00 3.52 599,422.62 3.44 1.72 12
GASB 40 - DEPOSIT AND INVESTMENT RISK DISCLOSURE
As of June 30, 2025
TOWN OF ATHERTON
Cusip S&P
rating
Moody
rating
Historical
cost
% Portfolio
hist cost
Market
value
% Portfolio
mkt value
Effective
dur (yrs)
Description Coupon Maturity
date
Call date Par value or
shares
Pfizer Inc717081ET6 PFIZER INC 3.45% 3.450 03/15/2029 12/15/2028 A A2 600,000.00 564,048.00 3.37 587,604.75 3.38 3.32 Issuer total 600,000.00 564,048.00 3.37 587,604.75 3.38 3.32 Cash and Cash Equivalents
CASH 0.000 506,127.34 506,127.34 0.00 506,127.34 2.91 0.00 Issuer total 506,127.34 506,127.34 0.00 506,127.34 2.91 0.00 John Deere Capital Corp24422EVK2 JOHN DEERE CAPITAL 0.700 01/15/2026 A A1 500,000.00 439,170.00 2.62 490,356.70 2.82 0.53 Issuer total 500,000.00 439,170.00 2.62 490,356.70 2.82 0.53 Wells Fargo Bank NA94988J6D4 WELLS FARGO BANK NA 5.450 08/07/2026 07/07/2026 A+ Aa2 400,000.00 397,028.00 2.37 405,099.24 2.33 0.97 Issuer total 400,000.00 397,028.00 2.37 405,099.24 2.33 0.97 Home Depot Inc/The437076BN1 HOME DEPOT INC 2.125% 2.125 09/15/2026 06/15/2026 A A2 400,000.00 366,260.00 2.19 390,759.24 2.24 1.15 Issuer total 400,000.00 366,260.00 2.19 390,759.24 2.24 1.15 Grand total 17,536,127.34 16,731,420.74 100.00 17,406,209.29 100.00 1.40 13
SECURITIES SOLD AND MATURED
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Historical cost Amortized cost
at sale or
maturity
Fair value at
sale or
maturity
Realized
gain
(loss)
Trade date Coupon Price
Settle date
Maturity/
Call date
Par value or
shares
Cusip Accrued
interest
sold
Description / Broker
Government Bonds912828XZ8 06/30/2025 (350,000.00) 337,409.38 350,000.00 0.00 350,0 2.750 00.00 0.00 0.00 06/30/2025
USA TREASURY 2.75% 30JUN2025
Total (Government Bonds) (350,000.00) 337,409.38 350,000.00 350,000.00 0.00 0.00 Grand total (350,000.00) 337,409.38 350,000.00 350,000.00 0.00 0.00 14
DETAIL OF RETURN AND INTEREST RECEIVED
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Cash
Cash and Cash Equivalents 0.00 0.00 0.00 299.07 299.07
Total Cash 0.00 0.00 0.00 299.07 299.07Corporate Bonds
02665WFK2 AMERICAN HONDA FINANCE 4.9% 09JUL2027 12.33 0.00 3,447.93 2,368.33 0.00 037833EB2 APPLE INC 0.7% 08FEB2026 (CALLABLE 08JAN26) 1,684.16 0.00 2,036.26 366.53 0.00 06051GFX2 BANK OF AMERICA CORP 3.5% 19APR2026 806.50 0.00 1,581.79 1,832.64 0.00 437076BN1 HOME DEPOT INC 2.125% 15SEP2026 (CALLABLE 15JUN26) 946.87 0.00 743.17 684.73 0.00 24422EVK2 JOHN DEERE CAPITAL CORP 0.7% 15JAN2026 1,574.54 0.00 1,539.69 281.95 0.00 46647PDA1 JPMORGAN CHASE & CO 4.323% 26APR2028 (CALLABLE 26APR27) 217.50 0.00 2,070.94 2,089.45 0.00 717081ET6 PFIZER INC 3.45% 15MAR2029 (CALLABLE 15DEC28) 617.38 0.00 4,179.18 1,667.50 0.00 89236TKL8 TOYOTA MOTOR CREDIT CORP 5.45% 10NOV2027 (470.79) 0.00 1,773.38 2,853.68 0.00 94988J6D4 WELLS FARGO BANK NA 5.45% 07AUG2026 (CALLABLE 07JUL26) 86.48 0.00 670.20 1,756.11 0.00 Total Corporate Bonds 5,474.97 0.00 18,042.54 13,900.92 0.00Government Agencies 3135G0Q22 FANNIE MAE 1.875% 24SEP2026 1,297.82 0.00 1,455.24 981.77 0.00 3133EPK79 FEDERAL FARM CREDIT BANK 4.375% 07DEC2026 64.97 0.00 (140.57) 2,643.22 16,406.25 3130B3W25 FEDERAL HOME LOAN BANK 4.3% 27NOV2028 (83.11) 0.00 3,520.64 2,251.52 0.00 3130AV5P3 FEDERAL HOME LOAN BANK 4.375% 08MAR2030 (180.20) 0.00 4,921.03 2,369.79 0.00 3130AV6J6 FEDERAL HOME LOAN BANK 4.5% 13MAR2026 (227.20) 0.00 92.67 2,718.75 0.00 3134A2HG6 FREDDIE MAC 0% 11DEC2025 2,474.21 0.00 2,105.67 0.00 0.00 15
DETAIL OF RETURN AND INTEREST RECEIVED
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Description Accretion Interest earned
(amortization)
Realized gain
(loss)
Change in fair
value
Cusip Interest received
Government Agencies
3134GXCS1 FREDDIE MAC 0.625% 25NOV2025 CALLABLE 1,730.42 0.00 1,450.34 302.08 0.00 3134GW3X2 FREDDIE MAC 0.625% 27OCT2025 (CALLABLE 27JUL25) 1,741.70 0.00 1,961.64 302.08 0.00 3134GXCJ1 FREDDIE MAC 0.65% 28MAY2026 (CALLABLE 28NOV25) 1,337.90 0.00 1,817.98 261.81 0.00 Total Government Agencies 8,156.51 0.00 17,184.64 16,406.25 11,831.02Government Bonds 91282CAJ0 USA TREASURY 0.25% 31AUG2025 1,147.14 0.00 987.79 71.33 0.00 91282CBC4 USA TREASURY 0.375% 31DEC2025 3,537.93 0.00 3,808.60 372.93 2,250.00 91282CDK4 USA TREASURY 1.25% 30NOV2026 1,087.12 0.00 1,933.60 512.30 3,125.00 91282CEC1 USA TREASURY 1.875% 28FEB2027 1,058.85 0.00 2,356.25 886.55 0.00 91282CEN7 USA TREASURY 2.75% 30APR2027 1,099.46 0.00 2,597.65 1,569.30 0.00 912828XZ8 USA TREASURY 2.75% 30JUN2025 506.33 0.00 455.73 797.65 4,812.50 91282CFH9 USA TREASURY 3.125% 31AUG2027 412.77 0.00 1,972.66 1,273.78 0.00 91282CEW7 USA TREASURY 3.25% 30JUN2027 272.56 0.00 1,796.88 1,346.68 8,125.00 91282CFK2 USA TREASURY 3.5% 15SEP2025 329.08 0.00 1,069.34 2,139.94 0.00 91282CGH8 USA TREASURY 3.5% 31JAN2028 183.37 0.00 2,109.38 1,450.27 0.00 91282CHK0 USA TREASURY 4% 30JUN2028 91.03 0.00 2,343.75 1,657.46 10,000.00 Total Government Bonds 9,725.64 0.00 21,431.63 28,312.50 12,078.19Grand total 23,357.12 0.00 56,658.81 45,017.82 38,109.20 16
TRANSACTION REPORT
For the period June 1, 2025 - June 30, 2025
TOWN OF ATHERTON
Maturity Par value or
shares
Trade date Cusip Sec type Description Transaction Principal Interest Transaction totalSettle date Realized
gain(loss)
05/31/2025 3,125.0005/31/2025
91282CDK4 Government Bonds USA TREASURY 1.25% 11/30/20 Income 26 500,000.00 0.00 3,125.00 0.00 06/07/2025 16,406.2506/07/2025
3133EPK79 Government Agencies FEDERAL FARM CREDIT BAN Income K 12/07/2026 750,000.00 0.00 16,406.25 0.00 06/30/2025 4,812.5006/30/2025
912828XZ8 Government Bonds USA TREASURY 2.75% 06/30/20 Income 25 350,000.00 0.00 4,812.50 0.00 06/30/2025 0.0006/30/2025
912828XZ8 Government Bonds USA TREASURY 2.75% 06/30/20 Capital Change 25 (350,000.00) 350,000.00 350,000.00 0.00 06/30/2025 2,250.0006/30/2025
91282CBC4 Government Bonds USA TREASURY 0.375% 12/31/2 Income 025 1,200,000.00 0.00 2,250.00 0.00 06/30/2025 8,125.0006/30/2025
91282CEW7 Government Bonds USA TREASURY 3.25% 06/30/20 Income 27 500,000.00 0.00 8,125.00 0.00 06/30/2025 10,000.0006/30/2025
91282CHK0 Government Bonds USA TREASURY 4% 30JUN2028 0 Income 6/30/2028 500,000.00 0.00 10,000.00 0.00 06/30/2025 Income Cash and Cash Equivalents Cash 0.00 0.00 0.00 299.07 299.07 17
ADDITIONAL INFORMATION
As of June 30, 2025
TOWN OF ATHERTON
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The ICE BofA 3 Month US T-Bill index is an unmanaged market index of U.S. Treasury securities maturing in 90 days that assumes reinvestment of all income. The ICE BofA 6 Month US T-Bill index measures the performance of Treasury bills with time to maturity of less than 6 months. 18
ADDITIONAL INFORMATION
As of June 30, 2025
TOWN OF ATHERTON
The ICE BofA 1-Year US Treasury Index is a one-security index comprised of the most recently issued 1-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 1-year note must be auctioned on or before the third business day before the last business day of the month.The ICE BofA 3-Year US Treasury Index is a one-security index comprised of the most recently issued 3-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 3-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 5-Year US Treasury Index is a one-security index comprised of the most recently issued 5-year US Treasury note. The index is rebalanced monthly. In order to qualify for inclusion, a 5-year note must be auctionedon or before the third business day before the last business day of the month.The ICE BofA 1-3 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than three years.
The ICE BofA 1-5 US Year Treasury Index is an unmanaged index that tracks the performance of the direct sovereign debt of the U.S. Government having a maturity of at least one year and less than five years. © 2025 Insight Investment. All rights reserved.
19
Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE
DIRECTOR
MONA EBRAHIMI, CITY ATTORNEY
DATE: OCTOBER 15, 2025
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF
ATHERTON CONSENTING TO THE DISSOLUTION OF SAN MATEO
COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY
PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES
INSURANCE GROUP JOINT POWERS AGREEMENT AND
APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE
DISSOLUTION PROCESS
RECOMMENDATION
Staff recommends that the Council approve the proposed Resolution Consenting to the Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement and Approving a Dissolution Agreement to Govern the Dissolution Process.
BACKGROUND
The San Mateo County Cities Insurance Group Joint Powers Authority (the “Cities Group”) was formed on October 5, 1978 for the purpose of allowing its Member Agencies to pool resources to fund and administer their respective workers’ compensation programs. The Cities Group now also administers other benefits, such as life insurance, long-term disability, and dental programs, on behalf of some of the Member Agencies. However, the Cities Group’s primarily purpose remains the administration of workers’ compensation programs.
The founding members of the Cities Group were the Cities of Half Moon Bay, Foster City, and Brisbane, and the Towns of Atherton and Hillsborough. The City of San Carlos was added to the membership in 1989 and the City of Dublin was added to the membership in 2004. Although the City of Brisbane withdrew from membership in the early 2000s, the Cities Group has enjoyed stable membership during its 47-year history.
Cities Insurance Group Dissolution Staff Report
October 15, 2025
However, in November 2024, the City of Foster City submitted a withdrawal notice to the Cities Group, indicating that it planned to withdraw from membership as of July 1, 2025. Pursuant to Section 4 of the Joint Powers Agreement (the “JPA”), as amended in 1997, any Member Agency that has completed at least three years of membership may unilaterally withdraw from the Cites Group on July 1 of any calendar year, after providing notice of its intent to withdraw on or before January 1 of that same year. Ultimately, Foster City’s membership was terminated August 1, 2025, pursuant to an agreed termination under Section VIII(B) of the Cities Group Bylaws, as amended in 2000. Under the Termination Agreement with Foster City approved by the Cities Group Board of Directors, Foster City assumed all liability for the past, current, and future claims it generated. The Cities Group, therefore, is no longer responsible for any claims generated by the City of Foster City.
After receiving the withdrawal notice from the City of Foster City in November 2024, four of the five other Member Agencies also submitted withdrawal notices prior to the January 1, 2025 deadline. Unlike Foster City, however, those Member Agencies indicated that they issued their notices in order to reserve their right to withdraw from the Cities Group but had not yet determined whether they intended to withdraw as of July 1, 2025. Ultimately none of the other Member Agencies withdrew from the Cities Group, and the membership remains as follows: the City of San Carlos, the City of Half Moon Bay, the City of Dublin, the Town of Atherton, and the Town of Hillsborough.
Although the Cities Group has continued to operate successfully after the departure of the City of Foster City, the future viability of the Cities Group is in question. Because Foster City represented a disproportionately large share of the total claims handled by the Cities Group, the Group will become financially less stable and will be less attractive on the reinsurance market. With this in mind, and at the Board’s direction, Cities Group staff worked with the Board President to conduct initial research into the possibility of merging the Cities Group with another Joint Powers Agency or other public agency administering workers’ compensation programs. Unfortunately, each of the identified agencies indicated that Cities Group members wishing to move their workers’ compensation programs would have to do so individually, rather than moving all five Cities Group members as a unit.
The Cities Group Board President and staff presented this finding to the Board of Directors in February 2025 and recommended that each Member Agency conduct its own due diligence to determine where it might take its claims should the Cities Group dissolve. The Board held several discussions in the following months about the future of the Cities Group and the prospect of dissolving the Group.
On June 10, 2025, the Cities Group Board of Directors approved a resolution, which found that an orderly dissolution of the Cities Group was the preferable method of transitioning the Member Agencies out of the Cities Group, rather than having each Member Agency individually withdraw.
That resolution directed Cities Group staff to create and present to the Board a dissolution plan under which the Cities Group would cease providing claims administration and all other benefit services on behalf of the Member Agencies on or before December 31, 2025.
Cities Insurance Group Dissolution Staff Report
October 15, 2025
In accordance with the Board’s direction, the Cities Group staff drafted a Dissolution Agreement that would govern the dissolution process and establish the on-going rights and obligations of the Member Agencies. The draft of that Dissolution Agreement was provided to the attorneys representing each of the Member Agencies and Cities Group staff worked with representatives from each Member Agency to address questions, concerns, and objections to the terms of that Dissolution Agreement. After completing that review process with representatives of each of the five Member Agencies, the Dissolution Agreement was presented to the Board at its meeting on September 9, 2025.
FINDINGS | DISCUSSION
At its September 9, 2025 meeting, the Board of Directors approved the resolution attached here as Attachment 2, which formally recommends to the councils of the Member Agencies that they each consent to the dissolution of the Cities Group and approve the Dissolution Agreement. The Dissolution Agreement is attached to Attachment 1 as Exhibit A. Though Atherton's representative was unable to attend the September 9 Cities Group Board meeting due to a prior conflict communicated to the Cities Group Board, the Town's representative was informed throughout the process leading up to the September 9 meeting and is supportive of the dissolution plan. Pursuant to Section 5 of the JPA, the Cities Group cannot dissolve unless all Member Agencies consent to the dissolution. Therefore, each of the five councils must adopt resolutions providing that consent.
Attached here as Attachment 1 is a proposed resolution that would consent to the dissolution of the Cities Group and authorize the City Manager to execute the Dissolution Agreement recommended by the Cities Group Board of Directors. If approved by all five councils of the Member Agencies, the Dissolution Agreement will govern the dissolution process and set forth the rights and responsibilities of each Member Agency during that process. Most notably, the Dissolution Agreement would require the following:
• Each Member Agency must remain a member of the Cities Group for the duration of the dissolution process (Section 2);
• Cities Group will cease all claims operations and the provision of other benefits as of the “Transfer Date” on January 1, 2026 (Section 4);
• Each Member Agency must take responsibility for all of its past, current, and future claims as of the Transfer Date and assume all liability associated with those claims (Section 5);
• As of the Transfer Date, the costs of operating the Cities Group will be split equally among the five Member Agencies as “Shared Expenses”, rather than apportioned based on claim volume (Section 6);
• At the direction of the Board of Directors, the Cities Group will conduct audits and/or other studies to determine the correct ending fund balances for each of the Member Agencies as of the Transfer Date, and those with negative balances will be required to bring those balances to $0 on or before August 1, 2026 (Section 7);
Cities Insurance Group Dissolution Staff Report
October 15, 2025
• Member Agencies with positive fund balances of the Transfer Date that are not depleted through the assessment of Shared Expenses shall be refunded the balance of those funds prior to the final dissolution of the Cities Group (Section 7); • The Board shall select one or more Member Agencies to retain the records of the Cities Group for the periods required by statute (Section 12); • The Member Agencies agree to waive all potential claims related to the Cities Group that they may have against one another or against the Cities Group (Section 14); and • The dissolution will occur at the time that the Board finds by adoption of an “Ending Resolution” that all of the Cities Group’s outstanding obligations have been resolved.
Several Member Agencies requested that Cities Group staff provide an estimated schedule for the dissolution process. Attached here as Attachment 3 is a preliminary estimated schedule, which anticipates the completion of the dissolution process by the end of calendar year 2026. However, pursuant to Section 5 of the JPA, the Cities Group must resolve all of its outstanding obligations before it can complete the dissolution process. The actual timeline for the dissolution, therefore, will be dictated by the pace at which the outstanding obligations of the Cities Group can be resolved.
It is important to quickly obtain the consent of the Member Agencies to the recommended dissolution so that each Member Agency and the Cities Group staff have clarity about, and can plan for the date on which claims will no longer be handled by the Cities Group. It is also important to allow enough time for Cities Group staff to work with the Member Agencies to transfer claims to new claims administrators. For those reasons, each Member Agency must obtain council consent to the dissolution and approval of the Dissolution Agreement by October 31, 2025.
For reference, the Cities Group JPA and Bylaws, and the amendments to each, are attached here as Attachment 4.
During this dissolution process, Town staff has been working on alternative plans for Worker’s Compensation coverage and the handling of claims as of January 1, 2026. The Town identified Bay Cities and PLAN JPA as options for alternative programs for worker’s compensation coverage. Town submitted applications for participation in both Bay Cities JPA and PLAN JPA programs. PLAN JPA approved the formation and development of a workers compensation coverage program in June 2025. The Town also participates in the PLAN JPA Liability and Property insurance programs. The formation of the worker’s compensation program completes the insurance offerings of the PLAN JPA. The Town’s two applications have been accepted. Both the PLAN JPA and Bay Cities JPA include membership of various bay area cities. With PLAN JPA currently having 28 members and Bay Cities JPA currently 16 members. We are currently exploring the best program coverage for the Town and will be presenting at a future meeting a recommendation of workers compensation program provider to begin January 1, 2026.
Cities Group JPA will handle claims up to December 31, 2025 and then each City of the JPA would take all their existing claims with them to their new JPA. The Town currently has twelve open claims with a total liability of approximately $340,000.
Cities Insurance Group Dissolution Staff Report
October 15, 2025
CONCLUSION
Staff requests that the Council approve the proposed resolution attached here as Attachment 1, which will consent to the dissolution of the Cities Group and authorize the City Manager to execute the Dissolution Agreement on behalf of the Town.
FISCAL IMPACT
The overall fiscal impact on joining a new coverage program would include possible slight increase in yearly assessment premiums and access options to individual SIRs. Due to the Town’s diligence in building up its Workers’ Compensation Fund over the years, there is a healthy fund balance for transition from the Cities Group to a new JPA if there is a requirement for the establishment of an equity reserve.
GOAL ALIGNMENT
Goal A- Maintain Fiscal Responsibility
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.
ATTACHMENT
1.Proposed Resolution Consenting to the Dissolution of the Cities Group and Approving a Dissolution Agreement to Govern the Dissolution Process Exhibit A – Dissolution Agreement
2. Resolution of the Cities Group Board of Directors Recommending that the Member Agencies Approve the Dissolution of the Joint Powers Authority Pursuant to the Terms of a Dissolution Agreement (adopted September 9, 2025)
3. Estimated Schedule for Dissolution
4. Cities Group JPA and Bylaws
RESOLUTION NO. 2025-xx
A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON
CONSENTING TO THE DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF
THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS
AGREEMENT AND APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE
DISSOLUTION PROCESS
The City Council of the Town of Atherton hereby resolves as follows:
WHEREAS, the San Mateo County Cities Insurance Group Joint Powers Authority, known as the “Cities Group,” is a Joint Powers Authority formed on October 5, 1978 for the purpose of allowing its membership agencies to pool resources to fund and administer their respective workers’ compensation programs; and WHEREAS, the governance of the Cities Group and the rights and obligations of the member agencies of the Cities Group are as described in the San Mateo County Cities Insurance Group Joint Powers Agreement (“JPA”), originally adopted on October 5, 1978 and as amended, and the Bylaws of Cities Group (“Bylaws”), as amended from time to time; and
WHEREAS, prior to January 1, 2025, five of the six members of the Cities Group issued withdrawal notices pursuant to Section 4 of the JPA, as amended in 1997, indicating either intents or interests in withdrawing from the Cities Group; and WHEREAS, on August 1, 2025, the City of Foster City withdrew from membership in the Cities Group pursuant to an Agreed Termination under Section VIII(B) of the Cities Group Bylaws; and
WHEREAS, the five remaining members of the Cities Group are the City of San Carlos, the City of Half Moon Bay, the City of Dublin, the Town of Atherton, and the Town of Hillsborough (collectively, the “Member Agencies”); and WHEREAS, in anticipation of Foster City’s withdrawal and in light of the withdrawal notices issued by the majority of the Cities Group’s membership, on June 10, 2025, the Board of Directors adopted a resolution stating its intent to recommend the dissolution of the Cities Group to the Member Agencies; and WHEREAS, that June 10, 2025 resolution included the Board’s finding that an orderly dissolution of the Cities Group was the preferable method of transitioning the Member Agencies out of the Cities Group, rather than allowing each Member Agency to individually withdraw; and
WHEREAS, Cities Group staff worked with representatives of each of the Member Agencies to draft the Dissolution Agreement attached hereto as Exhibit A (“Dissolution Agreement”); and
WHEREAS, the Cities Group Board of Directors reviewed the Dissolution Agreement at its meeting of September 9, 2025 and, by a 4-0-1 (one member absent) vote, adopted a resolution that formally recommended that the Council for each Member Agency consent to the dissolution of the Cities Group and approve the Dissolution Agreement;
WHEREAS, Section 5 of the JPA requires that the Member Agencies remain members of the Cities Group and that the assets of the Group not be divided and returned to the Members Agencies until all outstanding obligations of the Cities Group have been resolved and/or each member agency executes a contract with the Cities Group to either pay off its outstanding liabilities or accept responsibility for its outstanding claims; and
WHEREAS, Cities Group shall continue to administer and adjust all pending claims until the time that they are transferred and accepted by the Member Agencies or their identified claims administrators on or before January 1, 2026; and WEHREAS, pursuant to Section 5 of the JPA, the Cities Group may not dissolve and the Dissolution Agreement shall not be operable unless and until each of the Member Agencies consents to the dissolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Town of Atherton that the Town of Atherton consents to the dissolution of the Cities Group pursuant to Section 5 of the JPA and approves the Dissolution Agreement attached hereto as Exhibit A. The City Manager or their designee is authorized to execute the Dissolution Agreement on behalf of the Town.
PASSED AND ADOPTED by the City Council of the Town of Atherton on this 15th day of October, 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Elizabeth Lewis, Mayor
Town of Atherton
ATTEST:
_________________________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_________________________________________
Mona Ebrahimi, City Attorney
Exhibit A – Dissolution Agreement
AGREEMENT DISSOLVING THE SAN MATEO COUNTY CITIES INSURANCE GROUP PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AGREEMENT (“JPA”)
This DISSOLUTION AGREEMENT (the “Dissolution Agreement”) is hereby made and entered into by and among the members of the San Mateo County Cities Insurance Group, a California Joint Powers Authority (“Cities Group” or “Group”). Those “members” are the City of San Carlos, City of Dublin, City of Half Moon Bay, Town of Atherton, and Town of Hillsborough (collectively, the “Member Agencies” or “Parties”).
RECITALS
A. The Cities Group is a Joint Powers Authority formed on October 5, 1978 for the purpose of allowing its Membership Agencies to pool resources to fund and administer their respective workers’ compensation programs.
B. The governance of the Cities Group and the rights and obligations of the Member Agencies are as described in the San Mateo County Cities Insurance Group Joint Powers Agreement (“JPA”), originally adopted on October 5, 1978 and as amended, and the Bylaws of Cities Group (“Bylaws”), as amended from time to time.
C. The Cities Group Board of Directors has recommended, by resolution adopted September 9, 2025, that the Cities Group be dissolved.
D. Section 5 of the JPA provides that the Cities Group may be dissolved upon the consent of all Member Agencies.
E. Section 5 of the JPA requires that, upon the consent to dissolve the Cities Group, the assets of the Cities Group not be divided and returned to the Member
Agencies until all outstanding obligations of the Group have been resolved and that the final disposition of assets will be made in proportion to the contributions of the then-participating Member Agencies.
F. In July 2025, the Cities Group Board of Directors approved a Termination Agreement with the City of Foster City to remove Foster City as a Member Agency (the “FC Termination Agreement”). The FC Termination Agreement requires the Cities Group to return the balance of funds contributed by Foster City to the Group, less expenses. Pursuant to the FC Termination Agreement, those funds paid by Foster City to the Cities Group are available to pay continuing costs of the Group, but the Group must reimburse an amount equal to the ending balance(s) of those funds, less expenses, to Foster City within ten years of the termination of its membership or prior to dissolution of the Cities Group.
NOW THEREFORE, in consideration of the Recitals above and the mutual covenants contained herein, the Parties agree as follows:
1. The foregoing recitals are true and correct and incorporated herein as terms of this Dissolution Agreement.
2. Dissolution. The Member Agencies hereby agree to dissolve the Cities Group pursuant to Section 5 of the JPA. The Cities Group shall not dissolve and shall continue to operate until such time that the Board of Directors finds by adopted resolution that all obligations of the Group have been resolved (the “Ending Resolution”). Such Ending Resolution shall include a final accounting of the assets of the Group and indicate how those assets shall be divided and returned to the Member Agencies, in accordance with the JPA and this Dissolution Agreement. The Member Agencies each agree not to withdraw from nor terminate their membership in the Cities Group, until such time that the Board approves the Ending Resolution.
3. Operations During Dissolution Process. The operations and governance of the Cities Group shall continue to be governed by the provisions of the JPA and the Bylaws, except that the Cities Group’s powers shall be limited to winding up the affairs of the Group as of the Transfer Date defined in Section 4, below. The terms of this Dissolution Agreement shall also govern the operations and governance of the Cities Group and, when in conflict with the JPA and/or Bylaws, the provisions of this Dissolution Agreement shall control.
4. Transfer of Claims Operations to New Administrators or Agencies. The Cities Group shall cease all claims operations and the provision of all other benefits or services on behalf of the Member Agencies on or before January 1, 2026
(“Transfer Date”). Beginning on the Transfer Date, the Cities Group is expressly prohibited from administering claims or providing other benefits or services to the Members Agencies or others. Each Member Agency shall be responsible for, before the Transfer Date, taking all actions necessary to replace those services so that there is no interruption in claims operations or the provision of other benefits and services. Those actions will likely include but may not be limited to:
retaining a new claims administrator; obtaining authorization from the Office of Self-Insurance Plans (OSIP) to accept responsibility for all existing, past, and future claims; and coordinating with Cities Group to transfer all closed and pending claims to the Member Agency or its identified claims administrator.
The Member Agencies understand and agree that the Cities Group will not retain claims administration staff beyond December 31, 2025. Any Member Agency that is unable for any reason to administer its own pending and future claims as of the Transfer Date shall be responsible for any liability or assessed penalties arising out of that inability, and that Member Agency shall indemnify and defend the Group, and the other Member Agencies, to the fullest extent allowed by law against any such liability or penalties.
5. Full Assumption of Claims Liability. On or before the Transfer Date, each Member Agency shall assume all liability for all claims generated by it, including without limitation all past, closed, pending, and future claims. Upon the transfer of claims data to the Member Agency or its designated administrator, but in no case later than the Transfer Date, each Member Agency agrees to indemnify, release from liability, defend, and hold harmless Cities Group, its Directors, officers, contractors and agents or their employees, and the other Member Agencies and their officers, contractors, agents, and employees, from and against any and all claims, suits, actions, liability, loss, damage, expense, cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, which may be brought against, or suffered or sustained by Cities Group, its Directors, officers, contractors, agents or their employees, or the other Member Agencies and their officers, contractors, agents, and employees, caused by, or alleged to have been caused by, any acts prior to the Transfer Date.
6. Shared Expenses. All claims costs and expenses shall continue to be paid out of each Member Agency’s existing reserve balances. In accordance with the JPA, the operational costs of the Cities Group shall, until the Transfer Date, continue to be apportioned to each Member Agency based on the proportional share of assessments for the provision of benefits. Upon the Transfer Date, all operational expenses incurred by the Cities Group shall be shared equally among the Member Agencies (“Shared Expenses”), except for those expenses attributable directly to a Member Agency or subset of the Member Agencies.
7. Final Accounting and Equity Balancing. After the Transfer Date, the Board of Directors shall commission studies necessary to substantiate an accurate final accounting of each Member Agency’s respective equity in or deficit to the Cities Group as of the Transfer Date. The costs associated with such studies shall be a Shared Expense of the Group. At the discretion of the Board of Directors, these studies will likely include an audit that examines: historical claims data; deposits and withdrawals; assessments paid by the Member Agencies; correspondence to the Member Agencies related to deposits and withdrawals; and compliance with standard budget and accounting practices, the JPA, the Bylaws, and actions of the Board of Directors.
Upon the conclusion of those studies, a final accounting shall be conducted to identify the fund balances of each respective Member Agency as of the Transfer Date Should it be determined that the sum of a Member Agency’s fund balance(s) is less than zero, that Member Agency shall, within 30 days of the final accounting, pay the Group the amount necessary to bring its equity in the Group to zero. The Member Agency may, however, elect to pay only $50,000 within 30 days if it is determined that the Member Agency must pay in excess of that amount to bring its equity in the Group to zero. If a Member Agency makes this election, it shall pay an additional $20,000 each subsequent month until its equity in the Group is zero. If the amount required to bring the Member Agency’s equity to zero has not been fully paid by August 1, 2026, the Member Agency shall pay the balance of that amount on that date. Any such Member Agency shall also be regularly assessed to cover its portion of the Shared Expenses through the dissolution of the Group.
If it is determined that a Member Agency’s fund balance(s) cause that Member Agency to have positive equity in the Group, the Member Agency shall be reimbursed an amount calculated to bring its equity to zero, less any Shared Expenses paid from the remaining fund balance(s), which shall be identified in the Ending Resolution and paid immediately thereafter. Should the Shared Expenses attributed to a Member Agency ever exceed the Member Agency’s equity in the Group, that Member Agency shall be regularly assessed to cover its portion of the Shared Expenses through the dissolution of the Group.
8. Executive Management. The Cities Group has no employees. Management of the Cities Group is currently provided on a contractual basis by Chrisman and Associates, with its principal, Paul Chrisman (“Chrisman”), serving as the Executive Director of the Cities Group. Chrisman shall continue to serve as the Executive Director beyond the Transfer Date unless and until the Board determines that such service is no longer necessary. As a means of reducing the cost of winding down the affairs of the Cities Group, the Board is authorized
and expected to negotiate an amendment to the agreement with Chrisman and Associates to allow Chrisman to continue performing limited administrative functions on an hourly basis.
At such time that the Board of Directors determines that the remaining obligations of the Cities Group are de minimis – meaning that the day-to-day operations of the Group have ceased – the Board may authorize the Board President or other Board member to act as the Executive Director of the Cities Group in lieu of retaining Chrisman or other contracted Executive Director. In such case, the Board of Directors shall also appoint the finance director, administrative services director, or similar employee of one of the Member Agencies to manage the finances of the Cities Group and support the Executive Director in performing administrative functions. The Board President or any Board member serving as Executive Director shall not be compensated or reimbursed for time dedicated to serving as Executive Director. However, any costs incurred by the Member Agency whose employee is appointed to manage the finances of and support the administrative functions of the Cities Group, including the cost of the employee’s time, shall be reimbursed to that Member Agency and paid as a Shared Expense.
Nothing in this section shall preclude the Board, in its discretion, from retaining outside contractors or consultants to perform the executive and administrative functions of the Group in the event that such need arises and none of the Member Agencies and/or Board members agree to perform those functions. Any cost associated with retaining those contractors or consultants shall be Shared Expenses.
9. Board and Board President. Each Member Agency shall appoint one Board member, who shall serve until that person is no longer a representative of the Member Agency and/or the Member Agency has appointed a new Board member. Each year in January, the Board will nominate and vote to select a Board President that shall serve in that role until a new President is selected the following January. If the President vacates their position, the Board shall meet within two weeks of the vacancy and appoint a new Board member as President for the remainder of the current term.
10. Regular Board Meetings. After the Transfer Date, the Board shall meet no less than four times a year to review the status of the outstanding obligations of the Cities Group and take other actions necessary to resolve those obligations.
11. Resolving Obligations and Liabilities. The Board of Directors shall take all actions necessary, in its discretion, to resolve all obligations and liabilities of the Group. Those acts may include, but are not necessarily limited to, executing
and/or canceling contracts; authorizing the submission of claims and/or the initiation of litigation; and accepting, denying, defending against, and/or settling claims brought against the Group, including litigated claims.
12. Records Retention. Upon the transfer of all claim files to the respective Member Agencies or their identified claims administrators, the Cities Group shall have no further obligation to retain those records. The Cities Group shall retain all of its other records for statutorily required periods. At such time that the executive and administrative functions of the Group are no longer performed by Chrisman and Associates, the Board shall select at least one Member Agency to receive and retain the business and public records of the Cities Group for the statutorily required periods, even if those periods extend beyond the dissolution of the Cities Group. The Board shall review and approve an itemization of the records that are to be purged by Chrisman and Associates rather than transferred to one or more of the Member Agencies.
13. Ending Resolution. Upon finding that all obligations of the Cities Group have been resolved, the Board of Directors shall approve the Ending Resolution by unanimous vote. Upon the approval of the Ending Resolution, the Cities Group shall be considered dissolved.
14. Mutual Waiver. As of the date that the Ending Resolution is adopted, each Member Agency waives all claims against the Cities Group and against one another with respect to the operation or governance of the Cities Group.
The Councils of each of the Member Agencies have authorized, by adopted resolutions, the dissolution of the Cities Group pursuant to the terms of this Dissolution Agreement.
The signatories below have each been authorized to bind their respective Member Agencies by executing this Dissolution Agreement on their behalf. _______________________________Dated:________________________________ Town of Atherton
_______________________________Dated:________________________________ City of Dublin
________________________________Dated:________________________________ Town of Hillsborough
________________________________Dated:________________________________ City of Half Moon Bay
________________________________Dated:________________________________ City of San Carlos
Action Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 Nov-26 Dec-26 Board Recommends Dissolution Agreement (9/9/2025 Board Meeting) Member Agencies Approve Dissolution Plan (Council meetings through October 2025) Transition of claims files to new administrators (Deadline 12/31/2025) Cities Group stops handling claims and benefits
Board of Directors Retains Consultant(s) to conduct costs studies Cost studies Conducted
Equity balancing (must be balanced by August 1, 2026)
Adopt repayment schedule for Foster City funds (must be complete by July 1, 2026) Identify Member Agency to retain records and transfer records Close out contract with Chrisman & Associates
Adopt ending resolution and make closeout filings with State Payout Remaining Equity to Member Agencies (and payment to Foster City) Resolution of Cost Disputes (Unknown timeline)
A JOINT POWERS AGREEMENT
AMONG
Those public agencies signatory to this agreement for the purpose of establishing, operating and maintaining a Self-Insurance Program for Workers' Compensation.
WHEREAS, this agreement is entered into pursuant to the pro~isions of Title 1, Division 7, Chapter 5, Article 1 (Section 6500, et seq.) of the California Government Code, relating to joint exercise of powers between the public agencies signatory hereto (and also those which may hereafter become signatory hereto) for the purpose of operating a program to be known and designated as THE SAN MATEO COUNTY CITIES INSURANCE GROUP hereinafter designated as the Group; and WHEREAS, it is to the mutual benefit of the parties herein subscribed and in the best public interest of said parties to join together to establish this Joint Powers Agreement to accomplish the purposes hereinafter set forth; and
WHEREAS, the development, organization and implementation of such a program is of such magnitude that it is desirable for aforesaid parties to join together in this Joint Powers Agreement in order to accomplish the purposes hereinafter set forth; and
WHEREAS, the signatories hereto have determined that there is a need by public agencies for a self-insurance system for Workers' Compensation; and WHEREAS, a feasibility study has been conducted which does recommend that the public agencies agree to self-insure under a Joint Powers Agreement that provides that the cost will be apportioned by losses and administrative expense as determined by the Governing Board; and
......... ·.·.··.·····.•-···-•···'·'--'····'-'·"'·""·"'"•'-'"'•""'·",.,.,,., •. •,•·•••·••,•·•••·•••••• ·············································-····· . ."s.··,•·,,..1.,,,,, •• , •••• ,,.,, WHEREAS, Title 1, Division 7, Chapter 5, of the Government Code of the State of California authorizes the joint exercise by two or more public agencies of any power conman to them; and
WHEREAS, it is the desire of the signatories hereto to jointly provide for a Self-Insurance System for Workers' Compensation for their mutual advantage and concern;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL ADVANTAGES TO BE DERIVED
THEREFROM, AND IN CONSIDERATION OF THE EXECUTION OF THIS AGREEMENT BY OTHER PUBLIC AGENCIES AS DEFINED, EACH OF THE PARTIES HERETO DOES HEREBY AGREE AS FOLLOWS:
1. CREATION OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP - Pursuant to Section 6500 of Title 1, Division 7, Chapter 5, of the Government Code, there is hereby created a public entity, separate and apart from the parties hereto, to be known as the San Mateo County Cities Insurance Group, hereinafter designated as the Group. The debts, liabilities, or obligations of the Group do not constitute debts, liabilities or obligations of any party to this agreement.
The Group shall have the powers conman to public agencies set forth in Section 1 of this agreement, and is hereby authorized to do all acts necessary for the exercise of said common powers, including, but not limited to, any or all of the following: to make and enter into contracts; to incur debts, liabilities or obligations which shall not constitute debts, liabilities or obligations to any party to this agreement; to acquire, hold or dispose of property; to receive gifts, contributions and donations of property, funds, services and other forms of assistance from persons, firms, corporations and any governmental entity; and to sue and be sued in its own name. Said powers shall be exercised in the manner provided in the law, and except as expressly set forth herein, subject only to such restrictions upon the manner of exercising such powers as are imposed upon public agencies in the exercise of similar powers.
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2. PURPOSE - The purpose of the Group shall be to provide to the members the capabilities of self-insurance, pooling, and joint purchases of insurance; establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers 1 Compensation claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all Workers' Compensation claims against members as required by State law, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and handling for any member shall be for all Workers' Compensation claims filed under the laws of the State of California arising out of facts occurring during the period of membership in the Group. The Group shall not pay or handle for a member any Workers' Compensation claims which arise out of facts occurring before membership commences or after membership terminates.
3. MEMBERSHIP - Each party to this agreement must be eligible for membership as defined in the Bylaws, and becomes a member on the effective date of this agreement, and is entitled to the rights and privileges, and is subject to the obligations of membership, all as are provided in this agreement. Public agencies desiring membership after initial operation has begun shall apply under the provisions of the Bylaws.
4. WITHDRAWAL - Any member, having completed three (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has provided prior written notice of its intention to withdraw to the Board of Directors of the Group no later than March 1 prior to the fiscal year of withdrawal. The fiscal year of the parties -3-
to this agreement commences on the first day of July and terminates on the 30th day of June. Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group shall remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
5. DISSOLUTION OF THE GROUP - At any time the activities of the Group may be suspended or discontinued upon the consent of all the parties hereto.
However, the Group shall continue to be responsible for all existing assets and liabilities. No assets may be divided or returned until all outstanding obligations of the Group have been resolved or a paid-up contract has been enacted which will remove any further obligation from the Group. Said contract may provide for the members to accept responsibility for any outstanding claims. Disposition of assets will be made in proportion to the contributions of the then participating public agencies.
6. BYLAWS - The Group shall be governed pursuant to those certain Bylaws, a copy of which is attached hereto as 11 Exhibit A11 , and by this reference made a part of this agreement as if fully set forth herein. Wherever in this agreement the Bylaws are referred to, said Bylaws shall be those set forth in Exhibit A.
Each party to this agreement agrees to comply with and be bound by the provisions of said Bylaws, and further agrees that the Group shall be operated pursuant to this agreement and said Bylaws.
A two-thirds vote of those entitled to vote shall be sufficient to amend the Bylaws, provided that a quorum is present.
7. GOVERNING BOARD - The Group shall be governed by a board composed of one person appointed by each member agency. Each such agency shall also appoint one alternate. The alternate appointed by an agency shall have the authority to attend, participate in, and vote at any meeting of the Board when the regular member for whom he is an alternate is absent from said meeting. Each member or -4-
alternate of the Board shall serve at the pleasure of the agency by which he has been appointed. The successor in office of any member of the Board or alternate shall be appointed by the agency which appointed the predecessor of such member of the Board or alternate.
Each member agency shall have one vote. A vote of the majority of those entitled to vote shall be sufficient to constitute action, provided that a quorum is present except as otherwise provided herein.
8. AFFIRMATIVE ACTION POLICY STATEMENT - It is the permanent and voluntary policy of this Board to practice fair and impartial employment, recognizing applicants and employees on the basis of personal and professional merit, thereby reaffirming the dignity o_f individuals without regard to race, color, creed, national origin, ancestry, age, sex, or physical handicap in every aspect of personnel policies, practices, and treatment of personnel.
9. POWERS OF THE BOARD OF DIRECTORS - The Board shall be responsible for the ongoing operations of the Group and is hereby empowered to implement and enforce these Bylaws and such other rules, regulations and procedures as the Board shall adopt. The Board shall study and determine the best method of processing Workers' Compensation claims, and whether claim administration should be contracted for or provided for by staff. The Board shall be empowered to determine contribution rates annually as provided in the Bylaws and the method by which contributions will be paid to the Self-Insurance Fund. The Board shall also be empowered to provide for additional assessments during the year, if necessary, to allow for increased cost due to changes in the law or excessive claim costs. The Board shall insure that a complete and accurate system of accounting of the fund shall be maintained at all times consistent with established accounting procedures.
The Board shall determine the manner in which Workers' Compensation claims shall be processed. Such processing shall conform to all provisions of law now in effect or later enacted.
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10. ADDITIONAL PARTIES - Additional parties to this agreement may be added as provided in the Bylaws.
UPON EXECUTION BY ALL OF THE OFFICIALS DESIGNATED IN THE FOLLOWING, THIS AGREEMENT SHALL BECOME EFFECTIVE ON OCTOBER 5, 1978 AND SHALL CONTINUE UNTIL TERM INA TED AS HEREIN PROVIDED. INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY l, 1979.
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~s•?~$
Mr. Melvin A?i1eo, Mayor City of Half Moon Bay
,,,.~- ,,,, I ~ ~·· b-~ .// .,. ..
:~·~r./ 1/?l .~c~<-"'--Y~
Mr. Robert Davidson, City Manager Town of Hillsborough
AGREEMENT AMENDING THE JOINT POWERS AGREEMENT CREATING A SELF-INSURANCE PROGRAM FOR WORKERS' COMPENSATION CALLED THE SAN MATEO COUNTY CITIES INSURANCE GROUP.
It is hereby agreed by the undersigned cities that the Joint Powers Agreement creating The San Mateo County Cities Insurance Group as executed on October 5, 1978, be amended as follows:
Page six, lines five and six of said Joint Powers Agreement which read: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY 1, 197911 shall be amended to read as follows: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHAbl. COMMENCE EFFECTIVE 12:01 A.M. DECEMBER 30, 197811 • Date November 13!1 1978 . . ert, Mayor City of Foster City City of Half Moon ~ay
u.??.~~,tS)~
Mr. Robert Davidson, City Manager
Date
Town of Hillsborough
AGREEMENT ADDING ADDITIONAL PARTY TO
SAN MATEO COUNTY CITIES JOINT POWERS AGREEMENT
THIS AGREEMENT is entered into pursuant to San Mateo County Cities Insurance Group By-Laws Section VI.
By execution of this Agreement the City of San Carlos shall, and hereby does, become a party to that certain Joint Powers Agreement and By-Laws dated October 5, 1978 and Amended on November 20, 1978, and agrees to, and shall on and after May 1, 1989, be bound by all of the terms and conditions thereof.
DATED: ~ - l '2.- g4
DATED: 'J - / 'j.. - ?1 CITY OF FOSTER CITY
By~~~
CITY OF HALFj~OQN BAY
By )/\,\.evls, .~
DATED: 1ol-s1/ar I , TOWN OF HILLSBOROUGH .
Br~@_//~
DATED: :ili1fs1 I I
AGREEMENT AMENDING THE JOINT POWERS AGREEMENT
CREATING THE SAN MATEO COUNTY CITIES INSURANCE GROUP
It is hereby agreed by the undersigned that the Joint Powers Agreement creating the San Mateo County cities Insurance Group as executed on October 5, 197 8, and as amended from time to time thereafter, shall be further amended and shall provide as follows:
1. The Joint Powers Authority shall henceforth be known as the "Cities Group". All references in the Joint Powers Agreement and amendments thereto to "San Mateo County Ci ties. Insurance Group" shall henceforth refer to and be construed to mean the "Cities Group".
2. Page one, lines eighteen and nineteen shall be amended and henceforth provide: "WHEREAS, the signatories hereto have determined that there is a need by public entities for selfinsurance procedures and the purchase of insurance for the benefit of the parties hereto pertaining to employee benefit and liability programs of every kind and nature; and"
3. Page two, lines four, five, and six shall be amended and henceforth provide: "WHEREAS, it is the desire of the signatories hereto to jointly provide for self-insurance and insurance for employee benefit and liability programs of every kind and nature for their mutual benefit and advantage;"
4. Page three, lines one through seventeen shall be amended and henceforth provide: "PURPOSE - The purpose of the cities Group shall be to provide to its members the capabilities of selfinsurance, pooling, and joint purchases of insurance including but not limited to employee benefit programs of every kind and nature, as for example Workers' Compensation, long term disability, life, health, dental, vision, accidental death and dismemberment and retirement benefits. The Cities Group shall also have authority to provide general liability, property, auto liability, fidelity, crime and other insurance programs on a joint purchase or pooled self insurance basis. The Cities Group shall arrange establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers' compensation and other benefit program claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all employee benefit program claims against members, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and -1-
handling for any· member shall 1:le for all employee l::lenefit or liability programs estahlished by the Cities Group's Board of Directors arising out of facts occurring during the period of membership in the cities Group. The cities Group shall not pay or·. handle for a member' s··employee benefit or liability program claim which arises cut of facts occurring before membership commences or after membership terminates.
DATED: a~ /1_,, /'/tf2,, TOWN OF ATHERTON
By:~f:-~
DATED: July 30, 1992
_;2/~lt;3 DATED: _ __.:.I_~/_'., __ _ CITY" OF' FOSTER CITY DATED: Juna 15. 1993 CITY OE' HALF MOON BAY
By: ~~kJ~ ----------------
T0iili OF BILLSEOROOGE
.....--;:::- __ _
DATED: __ JU_L_Y_1_3~,-·~19~9~2- CI~Y OF SAN CA.'tUtCS
By:=:5
MAYOR
~~·
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Acrreement Amending The Joint l?owe.rs Agreement
Creating the Cities G.rouo
:rt is hereby agreed by the undersigned that the Joint Powers Agreement creating the Cities Group as e:~ecuted on October 5, 1978, and as amended from time to tL~e thereafter, shall be further •amended and shall provide as follows:
1. Page 3, Section 4. WITHDR.~WAL - P...ny member, having completed thre·e (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has a total. fund bal.a.nce in the Group exceed±:ng .its .liabi.lities val.ued on the .last day of its membership .in the ·'"same ratio as the remaining members in total, bu.t in no case :Less than 1. 5 : 1. Such w.ithdrawing party must provide aa.s 1=1re~,~:.dee prior written notice of its intention to withdraw to the Board of Directors o! the Group no later than Harah :.. th~ Janua._'7 l prior to the fisca.l year of withdrawal. The fiscal year of the parties to this agreement commences on the first day of July and tei;-minates on the 30th day of June ..
Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group sh.all remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
DATED: ~,pj' «S: I tr1
DP..TED :-4---~~P:-1-+-rDATED: ::'" .. ~ Jr/ct 7 __ lS--~1/ _____ _ TOWN OF ATEZR1'0N
By )<,~,-'d QJ a: hJi~
CITY OF Et,,-/:wz ~'!
Bt: .di&klfi!~-(~
CITY~F ,..,.:a~rn::
Bv: .. (V ~
CITY OF EAU" MOON BAY
B Y L A W S
OF THE
SAN MATEO COUNTY CITIES INSURANCE GROUP
I OFFICERS OF THE BOARD OF DIRECTORS
The Board shall elect a president, vice-president and secretary/ treasurer at its first meeting; and thereafter at the first meeting held in each succeeding calendar year, the Board shall elect or re-elect its president, vice-president and secretary/treasurer.
In the event that the president, vice-president or secretary/ treasurer so elected ceases to be a member, the resulting vacancy shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the president to act, the vice-president shall act as president. The president, or in his absence the vice-president, shall preside at and conduct all meetings of the Board and of the Governing Board.
II MEETINGS OF THE BOARD
A. Regular Meetings
The Board shall provide for its regular, adjourned regular, and special meetings as needed provided, however, that it shall hold at least one regular meeting in each calendar quarter. The dates upon which and the hour and place at which any regular meeting shall be held shall be fixed by resolution of the Board and a copy of such resolution shall be filed with each member agency.
The place of the regular meetings shall be such public building or other place as may be designated by the Board.
B. Ralph M. Brown Act
The Board shall adopt rules for conducting its meetings and other business. All meetings of the Board including without limitation regular, adjourned regular, and special meetings shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act (comnencing with Section 54950 of the California Government Code).
C. Minutes
The secretary of the Board shall cause minutes of all meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board and to each member agency.
D. Quorum
A majority of the members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time.
III MEMBERSHIP
Any City or Special District located within the political jurisdiction of San Mateo County is eligible to apply for membership; said membership shall be subject to the limitations contained in the Bylaws, including Section VI.
IV ACCOUNTS AND RECORDS
The Group shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of law or -2- Page 196 of 232
any resolution of the Group. Books and records of the Group in the hands of the treasurer shall be open to inspection at all reasonable times by representatives of the parties. The Board, as soon as practical after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to each of the parties. The signature of two of the three officers shall be required to expend funds. The Group shall either make or contract with a Certified Public Accountant, or Public Accountant, to make an annual audit of the accounts and records of the Group. In each case, the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When such an audit of accounts and records if made by a Certified Public Accountant, or Public Accountant, a report thereof shall be filed as public record with each of the parties hereto, and also with the County Auditor of San Mateo. Such report shall be filed within twelve (12) months of the end of the fiscal year under examination.
Any costs of the audit including contracts with or employment of Certified Public Accountants, or Public Accountants, in making an audit pursuant to this section, shall be borne by the Group and shall be a charge against any unencumbered funds of the Group available for this purpose.
Additionally, the treasurer of the Group shall assume the duties described in California Govenment Code Section 6505.5 to wit:
1. Receive and receipt for all monies of the Group and
place them 1n the separate bank account as designated
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