PROJECT NAME
PROJECT TEAM
PROJECT DESCRIPTION
START DATE
END DATE
Task Category Task Status Assigned To Due Description / Notes Project Management Execute Grant Agreement with PCE Completed CSM Jul-25 Track overall project timeline and deliverables In Progress CSM Ongoing Use and update shared workbook for project tracking.
Coordinate internal team meetings In Progress CSM Ongoing Coordinate meetings with PCE, internal team and with consultants as needed.
E-Lift Procurement Request Updated e-lift quotes Completed BT Jun-25 Finalize vendor and purchase order Completed BT Aug-25 Confirm procurement path and issue PO. Order to be placed with Sourcewell. Estimated at $95k Schedule delivery of e-lift Not Started CSM/RO Winter 2026 Coordinate delivery logistics with vendor and Director/Facilities Manager.
Test and deploy e-lift Not Started CSM/RO Winter 2026 Conduct education/training, test equipment and initiate use.
EV Chargers – Design/Prep Technical assistance kickoff with PCE + TOA Completed CSM Jun-25 Schedule and conduct kickoff call with PCE to continue design asssitance at PD Lot. We already have EV Solutions for HPP entry lot.
Look into fesability of Level 3 Charger/s Completed BT Jul-25 Determine if Level 3 chargers are feasible to work into a revised project scope with our current power supply, PCE application and grant budet + funds.
Site Visits w/ PCE and potential contractors Completed BT/CSM Jul-25 Determine bid method (public vs. informal) Completed BT/ CSM Aug-25 Confirm if informal bid process is possible. Discuss process for bids.
Identify and finalize contractor/vendor(s) In Progress BT/CSM Sep-25 Explore state contract w/ Verdek Finalize Scope and Design sheets w/ Vendor Not Started CSM/RO Sep-25 Work with contractor to xecute permit plans to submit for a building permit.
EV Chargers – Construction Submit for building permits Not Started CSM/RO Oct-25 Submit BP applications for HPP and PD lot.
Begin site prep and trenching Not Started CSM/RO Nov 2025-Dec 2025 Contractor/s to begin project scope. Project team to coordinate as needed.
Electrical/infrastructure upgrades Not Started CSM/RO Nov 2025–Feb 2026 Based on contractor timeline and utility availability. Project team to coordinate as needed.
Research and select potential charging solutions In Progress BT/CSM Nov 2025–Feb 2026 Look into EV Chargers and reccomendations from PCE. Verdek works with ChargePoint and included them in our quote.
Install and activate EV chargers Not Started CSM/RO Feb–Apr 2026 Coordinate with PG&E and/or electrician for activation.
Project Close-Out Final inspection and operational readiness Not Started CSM/RO Apr–May 2026 Ensure equipment is functional and compliant.
Submit final report and documentation to PCE Not Started CSM Jun-26 Include photos, proof of expenditure, and outcomes.
Public communication and outreach (if needed) Not Started CSM May-26 Share project completion with community (e.g., newsflash, signage, social media, etc) PCE Member Agency Grant Project - EV Chargers + E-Lift
Christabel S., Ben T., Robert O.
The Town of Atherton is utilizing its member agency grant funds to support two sustainability-focused projects: (1) the purchase of an electric lift to replace frequent rentals for routine and emergency maintenance—improving operational efficiency and reducing emissions—and (2) the installation of Level 2 EV charging stations, including four ports at Holbrook-Palmer Park and two ports at the Police Department, to support municipal fleet electrification and provide public access to EV infrastructure.
April 4, 2025 (Contract signed)
Item/s Total Cost PCE Incentives Out-of-Pocket Cost
Electric Lift $ 98,370.41 $ - $ 98,370.41
Police Lot Service Work $ 59,640.00 $ 18,000.00 $ 41,640.00 Holbrook-Palmer Park Service
Work 49,800.00 $ 20,000.00 $ 29,800.00
Verdek Add Ons (Building
Permits, Cloud Software Plans,
Physical charging stations,
installation services) $ 33,386.90 - $ 33,386.90
Total $ 241,197.31 $ 38,000.00 $ 203,197.31
PCE Grant Allocation $ 181,946.00
Remaining Balance to be
Covered by the Town $ (21,251.31)