AGENDA
Town of Atherton
City Council
NOVEMBER 19, 2025
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
REMOTE PARTICIPATION:
TELECONFERENCE NOTICE Pursuant to Government Code Section 54953, Subdivision (b), the following City Council meeting includes teleconference participation by Council Member
Council Member Stacy Holland
2387 Hoohu Road, Koloa, HI
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
Atherton Library Annual Report – Ginny Mies, Library Manager PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
Meeting Agenda
– November 19, 2025 –
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis
PRESENTATIONS
Atherton Library Annual Report – Ginny Mies, Library Manager PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Monthly Report
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 4)
1. APPROVAL OF BILLS AND CLAIMS FOR OCTOBER 2025 IN THE AMOUNT OF $3,537,584
Report: ROBERT BARRON III, FINANCE DIRECTOR
Recommendation: It is recommended that the City Council approved Bills and Claims for October in the amount of $3,537,584
Description: This is a routine item to approve the monthly bills and claims for October 2025
2. APPROVAL OF MINUTES FOR OCTOBER 15 AND NOVEMBER 5, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for October 15 and November 5, 2025.
Description: This is a routine item to approve City Council meeting minutes.
3. AWARD OF CONTRACT FOR THE ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT, PROJECT NUMBER 56109
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation:ItisrecommendedthattheCouncilawardaconstructioncontractforthe Meeting Agenda
– November 19, 2025 –
Description: This is a routine item to approve the monthly bills and claims for October 2025
2. APPROVAL OF MINUTES FOR OCTOBER 15 AND NOVEMBER 5, 2025 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for October 15 and November 5, 2025.
Description: This is a routine item to approve City Council meeting minutes.
3. AWARD OF CONTRACT FOR THE ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT, PROJECT NUMBER 56109
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council award a construction contract for the Atherton Library Children’s Garden Project, Project Number 56109, to the lowest responsive bidder, Selway Construction, Inc., of San Jose in the amount of $617,000; and authorize change orders up to $65,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item concerns the awarding of the Public Works contract for the proposed Atherton Library Children’s Garden Project to the lowest responsive bidder, Selway Construction, Inc.
4. ACCEPTANCE OF WORK AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2025 SPRING PATCHING AND STREET OVERLAY IMPROVEMENT PROJECT, PROJECT NUMBER 56090
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Spring Patching and Street Overlay Project, Project Number 56090.
Description: This item relates to City Council accepting and acknowledging the completion of work on the 2025 Spring Patching and Street Overlay Improvement Project and authorizing the filing of a Notice of Completion with San Mateo County.
PUBLIC HEARING (Items 5 – 5)
5. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO AMEND ATHERTON MUNICIPAL CODE CHAPTER 17.52 "ACCESSORY DWELLING UNITS"
CEQA: The project is Categorically Exemption per Section 15305 of the CEQA Guidelines. Section 15305 relates to Minor Alterations in Land Use Limitations, as the ordinance amendments would not result in any changes to land use or density. CEQA Guidelines 15268 (Ministerial Projects) and Public Resources Code Section 21080(b)(1).
Report: BRITTANY BENDIX, TOWN PLANNER
Recommendation: Staff recommends that the City Council amend Chapter 17.52 “Accessory Dwelling Units” with the purpose of aligning the current standards with state legislation and providing greater clarity during development review.
Description: This item concerns the discussion by City Council of recent changes to state law regarding Accessory Dwelling Units (ADUs) and the introduction and first reading of an Ordinance to align Atherton’s Town Code with current standards created by the state and provide greater clarity during development review.
REGULAR AGENDA (Items 6 – 10)
6. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL Meeting Agenda
– November 19, 2025 –
Recommendation: Staff recommends that the City Council amend Chapter 17.52 “Accessory Dwelling Units” with the purpose of aligning the current standards with state legislation and providing greater clarity during development review.
Description: This item concerns the discussion by City Council of recent changes to state law regarding Accessory Dwelling Units (ADUs) and the introduction and first reading of an Ordinance to align Atherton’s Town Code with current standards created by the state and provide greater clarity during development review.
REGULAR AGENDA (Items 6 – 10)
6. CONSIDERATION OF AN APPOINTMENT TO THE ENVIRONMENTAL PROGRAMS COMMITTEE AND PLANNING COMMISSION
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council review and consider appointing one applicant for a vacancy on the Environmental Programs Committee (EPC) to a term expiring on June 30, 2029, and one applicant to the Planning Commission to a term expiring on June 30, 2026.
Description: This will be a discussion for Council to review and consider appointments to the Environmentatl Programs Committee and Planning Commission.
7. APPROVE A SERVICE CONTRACT FOR THE SUPPLY AND CONSTRUCTION OF THE HOLBROOKPALMER PARK PLAYGROUND REPLACEMENT PROJECT CEQA: This action is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15303 (new construction or conversion of small structures), section 15304 (minor alterations to land), and section 15183 (projects consistent with zoning).
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the City Council approve the an agreement to supply and construct the playground replacement at HolbrookPalmer Park with GameTime, in the amount of $1,191,257.25 and authorize change orders up to $125,000; direct the City Attorney to prepare the agreement; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item concerns the approval of a service contract by Council for the supply and construction of a new playground in HolbrookPalmer Park.
8. ADOPT A RESOLUTION AUTHORING AN HOURLY WAGE RATE INCREASE FOR PER DIEM DISPATCHERS
Report: STEVE McCULLEY, CHIEF OF POLICE
Recommendation: It is recommended that the City Council adopt the attached Resolution approving an increase in the hourly wage for Per Diem Police Dispatchers from $59.39 to $65.00 per hour, effective December 1, 2025, to assist with recruitment and retention efforts and to remain competitive with surrounding law enforcement agencies.
Description: This item concerns a Resolution from the Atherton Police Department to increase pay for Per Diem Dispatchers to assist with recruitment and retention efforts and to remain competitive with surrounding law enforcement agencies.
9. ATHERTON TRAIN STATION MUSEUM – CALTRAIN SIGN OPTIONS Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review several options for a refresh of the Caltrain sign identifying the new Atherton Train Station Museum.
Description: This item is a discussion by City Council of several options for replacing and refreshing the Caltrain sign for the new Atherton Train Station Museum. 10ADOPTIONOFRESOLUTIONAPPROVING4THAMENDMENTTOTHE
Meeting Agenda
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Description: This item concerns a Resolution from the Atherton Police Department to increase pay for Per Diem Dispatchers to assist with recruitment and retention efforts and to remain competitive with surrounding law enforcement agencies.
9. ATHERTON TRAIN STATION MUSEUM – CALTRAIN SIGN OPTIONS Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review several options for a refresh of the Caltrain sign identifying the new Atherton Train Station Museum.
Description: This item is a discussion by City Council of several options for replacing and refreshing the Caltrain sign for the new Atherton Train Station Museum.
10. ADOPTION OF RESOLUTION APPROVING 4TH AMENDMENT TO THE FRANCHISE AGREEMENT WITH GREENWASTE RECOVERY, INC.
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council
Description: This item is the discussion and adoption of a Resolution approving a 4 Amendment to the ongoing franchise agreement with Greenwaste Recovery, Inc.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting. th
Meeting Agenda
– November 19, 2025 –
contact the City Clerks Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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