Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: NOVEMBER 19, 2025
SUBJECT: ACCEPTANCE OF WORK AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2025 SPRING PATCHING
AND STREET OVERLAY IMPROVEMENT PROJECT, PROJECT
NUMBER 56090
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Spring Patching and Street Overlay Project, Project Number 56090.
BACKGROUND
The Council awarded a construction contract on June 18, 2025, to Always Paving, Inc. for $542,058.75 and authorized change orders up to $50,000.00 for a total amount of $592,058.75. This project consists of two components:
• Street Overlay - milling 2” of asphalt, grinding and replacing pavement failures, performing crack sealing and repaving asphalt per Town specifications. • Patching - Grinding and replacing approximately 25,000 square feet of asphalt to a six- inch depth to remediate localized pavement failures. This work includes grinding, sweeping, tack coating, replacing asphalt and finish rolling per Town standard specifications and special provisions.
The project included resurfacing of the following streets:
• Sargent Lane – Reservoir Road to End
• Fletcher Drive – Ridgeview Drive to Alta Vista Drive
• Austin Avenue – Atherton Avenue to Almendral Avenue
The project included pavement repairs on the following streets:
• Atherton Avenue – cul-de-sac 224 Atherton Avenue to End • Belbrook Way – Walsh Road to End
• Camino a los Cerros – Camino por los Arboles to City Limit Acceptance of 2025 Patching and Overlay Project
NOVEMBER 19, 2025
• Catalpa Drive – Irving Avenue to James Avenue
• Elena Avenue – Faxon Road to Park Lane
• Encinal Avenue – Middlefield Road to Felton Drive
• Fair Oaks Lane – El Camino Real to Dinkelspiel Station Lane • Fair Oaks Lane – cul-de-sac n/o 1 Fair Oaks Lane to End • Fair Oaks Lane – cul-de-sac n/o 35 Fair Oaks Lane to End • Faxon Road - Barry Lane to Faxon Forrest Lane
• Greenoaks Drive – Deodora Drive to Oak Grove Avenue
• Greenoaks Drive - Oak Grove Avenue to Rosewood Drive
• Heather Drive – cul-de-sac Heather Drive to End
• Irving Avenue – cul-de-sac End to Heather Drive
• Irving Avenue – Heather Drive to Magnolia Drive
• Irving Avenue – cul-de-sac Irving Avenue to End
• Meadow Lane – Walsh Road to End
• Park Drive - South Gate Avenue to North Gate Avenue
• Rosewood Avenue – Greenoaks Drive to Greenoaks Drive
• Selby Lane – cul-de-sac E/O 241 Selby Ln to End
• South Gate Avenue – Park Drive to Almendral Avenue
• Marsh Road – various locations
• Atherton Avenue – various locations
• Alameda de las Pulgas – various locations
Work under the contract has been completed.
ANALYSIS
The original contract price was $542,058.75 with a change order allowance of $50,000.00 for a total expenditure authorization of $592,058.75. There were quantity adjustments related to the patching of pavement failures, overlay quantities and striping work on the various streets.
Additional work was authorized on Maple Avenue to conduct pavement repairs in advance of planned slurry sealing and for remobilization for additional pavement repairs on Alameda de las Pulgas.
1. Original Contract $542,058.75
2. Additional of Pavement Patching quantities– Various Streets $22,483.46
3. Adjustment of Overlay Quantities ($10,533.53)
4. Adjustment of Striping Quantities ($15,416.50)
5. Change Order for Maple Avenue and ADLP $17,071.28
Total $555,643.46
FISCAL IMPACT
Acceptance of 2025 Patching and Overlay Project
NOVEMBER 19, 2025
Gas Tax, SB1 Roadway Maintenance and Rehabilitation Account, Special Parcel Tax, and Measure A Funds in the amount of $1,455,000 was budgeted for Roadway Maintenance projects in FY 2024-2025. The final cost of this segment of work is $555,643.46.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted Capital Improvement Program.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Notice of Completion
2. Location Map