Agenda packet — Atherton City Council, January 21, 2026 (part 1 of 2)

AGENDA PACKET
Town of Atherton
City Council
JANUARY 21, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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Email: [email protected]
This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action.

REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Lewis, Widmer, Vice Mayor DeGolia, Mayor Holland

PRESENTATIONS
SERGEANT MACDONALD SWEARING IN
HIP HOUSING REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.

State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should discloseanycommunicationstheyhavehadontheagendaitemsatthistime.

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This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.

DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.

DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.

Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.

Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)

1. APPROVAL OF BILLS AND CLAIMS FOR THE MONTH OF DECEMBER 2025 IN THE AMOUNT OF $1,710,431
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Recommendation: It is recommended that Council accept and file the Bills and Claims report for December 2025
Description: This is a routine item for Council to approve the bills and claims for December 2025

2. APPROVAL OF MINUTES FOR DECEMBER 17, 2025 AND JANUARY 14, 2026 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for December 17, 2025 and January 14, 2026 meetings.

Description: This is a routine item to approve City Council meeting minutes

3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2025 CRACK SEAL & SLURRY SEAL PROJECT, PROJECT NUMBER 56092
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.

Description: This item relates to the routine process of Council accepting a Notice of Completion and authorizing staff to record said Notice with the County.

4. WAIVE THE SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE,
RETAINING EXISTING MODIFICATIONS; AND RATIFY THE FIRE
REGULATIONS, AS ADOPTED BY THE MENLO PARK FIRE PROTECTION

DISTRICT
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Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.

Description: This item relates to the routine process of Council accepting a Notice of Completion and authorizing staff to record said Notice with the County.

DISTRICT
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
Recommendation: Staff recommends that the City Council adopt the attached ordinance and amend Title 15 of the Atherton Municipal Code adopting by Reference the 2025 California Building Standards Code, retaining existing modifications; and ratify the fire regulations, as adopted by the Menlo Park Fire Protection District.

Description: This item concerns the second reading and adoption of a new ordinance to the Atherton Municipal Code to formally adopt the 2025 California Building Standards Code and to ratify the fire regulations adopted by the Menlo Park Fire Protection District.

5. 2026 COUNCIL COMMITTEE ASSIGNMENTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

Description: This is a routine receive and file item for Council assignments for 2026.

6. BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH INTERWEST CONSULTING GROUP
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years, with compensation based on a fixed (65%) percentage of building fees collected; Direct the City Attorney to prepare the amendment; and Authorize the City Manager to execute the amendment.

Description: This item will be a Council discussion to approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years.

7. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TJKM
TRANSPORTATION CONSULTANTS FOR THE TOWN CENTER AREA PARKING AND TRAFFIC OPERATIONS EVALUATION AND MIDDLEFIELD ROAD
TRAFFIC ANALYSIS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends the City Council approve a professional services agreement with TJKM Transportation Consultants (TJKM) for the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis, in the total amount not to exceed $137,000; authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement; and authorize a contingency amount of $20,000 for the studies.

Description: This item relates to Council approval of a service contract with TJKM Transportation Consultants for work on the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis.

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AND TRAFFIC OPERATIONS EVALUATION AND MIDDLEFIELD ROAD
TRAFFIC ANALYSIS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends the City Council approve a professional services agreement with TJKM Transportation Consultants (TJKM) for the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis, in the total amount not to exceed $137,000; authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement; and authorize a contingency amount of $20,000 for the studies.

8. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF SAN MATEO FOR IMPLEMENTATION OF SENATE BILL 1383 COMPLIANT COMPOST PROCUREMENT REQUIREMENTS AND FIND THE MOU EXEMPT FROM CEQA
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council approve a Memorandum of Understanding (MOU) between the Town of Atherton and the County of San Mateo for the administration of a Senate Bill (SB) 1383 compliant recovered organic waste product procurement program.

Description: Approval of a Memorandum of Understanding with the County of San Mateo to continue participation in the countywide compost procurement program to meet SB 1383 organic waste procurement requirements, including procurement credit for the Town’s annual contribution of 320 tons.

PUBLIC HEARING (Items 9 – 9)

9. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO ADD CHAPTER

17.57, RELATING TO INCLUSIONARY HOUSING, TO THE ATHERTON MUNICIPAL CODE AND FIND THE IHO EXEMPT FROM CEQA
Report: BRITTANY BENDIX, CONSULTING TOWN PLANNER
Recommendation: Staff recommends that the City Council add Chapter 17.57 “Inclusionary Housing” to the Atherton Municipal Code with the purpose of implementing the goals and programs in the certified Atherton 20232031 Housing Element Description: This item relates to the Town’s ongoing effort to comply with and implement the housing requirements of the state’s Department of Housing and Community Development.This specific Ordinance relates to affordable housing and density requirements.

REGULAR AGENDA (Items 10 – 11)

10. REVIEW AND CONSIDERATION OF PROPOSED RESOLUTION TO ESTABLISH A PILOT PROGRAM AT HOLBROOKPALMER PARK TO EVALUATE THE USE OF BATTERYOPERATED GARDENING AND LANDSCAPING EQUIPMENT AND FIND THE RESOLUTION EXEMPT FROM CEQA
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council review and consider the Environmental Programs Committee (EPC) proposed resolution requesting the establishment of a pilot program at HolbrookPalmer Park to evaluate the use of batteryoperated gardening and landscaping equipment and provide direction to staff regarding next steps.

Description: This item is a resolution proposing a pilot program at HolbrookPalmer Park to evaluate the environmental, health, operational, and economic impacts of battery operated Meeting Agenda Packet – January 21, 2026

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11. JENNINGS PAVILION AUDIO/VIDEO AND ACOUSTIC UPGRADES — REVIEW PROPOSED IMPROVEMENTS, PROVIDE DIRECTION, AND CONSIDER
APPROVAL FOR SERVICES CONTRACT AND FIND THE CONTRACT EXEMPT FROM CEQA
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Staff recommend that the City Council review the proposed options; provide direction regarding the preferred approach for the HolbrookPalmer Park Jennings Pavilion Technology Upgrade Project; and provide approval for staff to enter into a services agreement with CalCoast for design, supply, and installation of select equipment.

Description: This item will be a discussion to obtain Council direction on proposed technology upgrades withing HolbrookPalmer Park Jennings Pavilion.

COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS

ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:

If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.

Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled meeting.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF

35.104 ADA Title II)
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35.104 ADA Title II)
Public Comments:

The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.

Speakers found in violation of this rule of procedure may be removed from the meeting.

Rules of Decorum:

No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.

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JANUARY | 2026
1 MONTHLY REPORTS

DEPARTMENT AND DIVISION

CONSTRUCTION
PERMITS @ MID-YEAR
9 PD DRONE USAGE
Statistics on the number of
building and planning
permits issued @ mid-year
Statistics on the use of the
PD Drone

DEPARTMENTAL REPORTS

GENERAL ADMIN REPORT
Reports from General Administration, City Clerk's Office, Human Resources, Information Technology, and
Sustainability
Reports from the Finance Department, Key Budget Updates, and Financial Advisories
Reports from the Public Works Department, service requests, capital project updates, and Town field service reports A Division of Public Works, reports on Park maintenance and event activities as well as Park Committee updates

FINANCE REPORT

PUBLIC WORKS REPORT

PARKS DIVISION REPORT
80 FAIR OAKS LANE
ATHERTON, CA 94027
650-752-0504
[email protected]
WWW.CI.ATHERTON.CA.US Reports from the Building and Planning Departments on permit and construction activity throughout Town.

COMMUNITY SERVICES REPORT
Reports from the Police Department on crime activity, code enforcement, and traffic

POLICE DEPARTMENT REPORT
02 9
10 17
26 34
27 42

TOWN FINANCIAL

REPORTS
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The City Clerk’s Division is a part of the City Manager’s Office and consists of the City Clerk, a Reception/Postal Clerk, and a Management Analyst I/II. These core personnel support the Town’s City Clerk, Human Resources, Sustainability, Risk Management, Information Technology, Event Management, and Town Reception/Postal services. The Town utilizes the services and assistance of various consultants in the performance of the Department’s responsibilities.

HR Systems & Activities
Status of Vacancies:

There are 44 full-time authorized positions within the 2025/26 Budget. Of that total, there are 14 employees within the City Manager’s Office, Finance Department, Building Department, and Public Works Department. Within the Police Department, there are 21 sworn public safety personnel and 9 non-sworn public safety personnel. The Police Department are recruiting for a full-time dispatcher and Police Officer for a Motor specialty assignment. Officer McDonald was promoted to Sergeant and will be sworn in at the January Council Meeting. The Public Works Department will host panel interviews for the open Management Analyst position at the end of January 2026. The Town is currently at 97% staffing.

Employee Benefits & Wellness Activities:

The Town of Atherton’s wellness program will continue to be a priority for the City Manager’s Office in 2026. The first installment will be held on March 19 from 12:00 PM – 1:00 PM. The topic will be, “Breaking Through Burnout.”. The instructor will discuss how to understand the root causes of burnout and how to develop strategies.

These workshops will be in-person only and include lunch and refreshments. They are open to Town staff, consultants, appointed committee members, and council.

Community Outreach and Engagement
Senior Task Force (STF)
The STF presented outcomes from their September 2025 workshop to Council in December and received Council approval for their financial request to promote a March 21, 2026, workshop. This workshop will be focused on Memory and will be co-hosted with the Town of Woodside. Staff have been in contact with the STF related to support in developing outreach materials.

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City Clerk Monthly Report
January 21, 2026
Student and Youth Engagement
No new updates this month.

Outreach Events & Activities:

The Town will continue to build on its
community events momentum from
2025. Staff has begun preparation for
Earth Day in April, the Annual Waste
Wise recycling event in April, and will
partner with community groups such
as the Senior Task Force and Atherton
Youth Advisory Group to bring
forward relevant and engaging
activities that support all Atherton
residents.

Over the past year, the Town of
Atherton has continued to strengthen
its connection with residents through a
wide range of community events,
educational programs, and
collaborative initiatives. These efforts
reflect the Town’s commitment to
sustainability, public safety, youth
engagement, and small‑town
community spirit.

Atherton’s annual Earth Day Celebration brought together families, local organizations, and regional partners for hands‑on learning about climate action, waste reduction, and environmental stewardship. Complementing this effort, the Town also hosted our annual Waste Wise events, giving residents convenient opportunities to responsibly dispose of documents, electronics, and household materials while learning more about sustainable practices.

Public safety outreach remained a core focus. National Night Out once again drew a strong turnout as neighbors gathered with the Atherton Police Department for an evening of conversation, demonstrations, and community building. The department also partnered with local schools’ for Shop with a Cop, a heartwarming holiday tradition that supports children and families in need.

And continued community focused events such as Coffee with a Cop to continue the face-to-face engagement our department values.

Seasonal celebrations continued to bring the community together. The Town’s Halloween festivities filled Town Center with costumes, treats, and family‑friendly activities, while the Holiday Celebration welcomed residents for music, refreshments, and winter cheer. The Atherton Youth Advisory Group brought back Easter activities to Holbrook-Palmer Park in 2025.

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City Clerk Monthly Report
January 21, 2026
These events were made possible through strong partnerships with community groups, nearby jurisdictions, and local agencies, including the Atherton Library, Friends of the Library, Atherton Youth Advisory Group, and Senior Task Force. Together, these partnerships help expand programming, share resources, and create meaningful experiences for residents of all ages.

Collectively, these outreach efforts highlight Atherton’s dedication to fostering a connected, informed, and engaged community—one event at a time.

In 2026 staff are kicking off workshops to educate residents on topics that will have direct and meaningful impacts to Atherton.

Community Workshop on Understanding Senate Bill 79
• When: January 20, 2025 (at 6:00 PM)
• Where: Atherton Council Chambers – 80 Fair Oaks Lane, Atherton, CA 94027 New State Housing Law and Its Potential Impact on Our Community The Town of Atherton is closely monitoring Senate Bill (SB) 79, a new state housing law that prioritizes residential development near transit stops. This legislation mandates that housing projects located within specific distances of transit-oriented development (TOD) stops be considered a "permitted use" on sites currently zoned for residential, mixed-use, or commercial development.

How SB 79 Affects Atherton
The law was adopted in the Fall of 2025 and is set to take effect on July 1, 2026. For Atherton, the primary impact centers on properties near the Menlo Park Caltrain stop. Under the new standards, the Town cannot impose density maximums of less than 120 dwelling units per acre (du/ac) for eligible projects, and height limits cannot be lower than 75 feet.

If you want to learn more, we encourage you to attend January 20, 2026, at 6 PM workshop.

Chater City Community Workshop
• Thursday, January 29, 2026 – Kick-Off
• Thursday, February 26, 2026 – Community Workshop
• Thursday, April 30, 2026 – Wrap-Up Workshop
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City Clerk Monthly Report
January 21, 2026
All workshops will be held at 6:00 PM at Atherton
Council Chambers | 80 Fair Oaks Lane, Atherton,
CA 94027
Atherton is exploring whether becoming a Charter
City would provide greater local control over
municipal affairs such as governance, elections,
contracting, land use, and public finance, within
the limits of the California Constitution.

To learn more visit www.atherton.news/chartercity
IT Systems & Activities
The Town’s IT systems are operating within acceptable limits. Current IT priorities include:
• IT Special Projects:
o Assisted with restoring HPP cameras for surveillance
o Participated in HPP Jennings Pavillion technology review for upgrades and enhancements
o Spearheaded Historical Train building, coordinating with multiple vendors. (WIP) o Updated Infrastructure device firmware and repaired switches in troubled state, restoring web access to GUI.
o Updated VPN client for lawnet/rims in all police cars from version 11 to version 13. o Began implementation of Duo for a Police Department application, Sherlock o Continued conversion of .Gov and transitioning staff email domains.

Emergency Management Activities

1. SMC Emergency Managers Association Meetings
The most recent meeting was held on December 18, 2025, and there was a speaker from Santa Clara County Emergency Management Team on how they ran multi-day functional exercise.

The group postponed discussions on alert and warning systems, hazard evacuation plans, and crisis communication planning platforms and training until early 2026.

Sustainability

1. Waste Reduction
a. Roll-Off Bins / GreenWaste Franchise Amendment
A franchise amendment was approved by Council in late 2025. b. Environmental Program Committee
The Environmental Programs Committee (EPC) will meet in early January to review 2026 plans including themes for Earth Day.

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City Clerk Monthly Report
January 21, 2026
c. Refuse & Recycling Committee
There are no new reports. The Refuse & Recycling Committee made recommendations for franchise agreements that were approved by Council in 2025.

2. Electrification
a. E-Leaf Blower Program
Approximately 39 rebates remain available through the Town’s Electric Leaf Blower Rebate Program. The rebate program is anticipated to conclude at the end of FY 2025–26.
b. Town Solar
Staff have access to a dashboard that will track the 100% renewable energy generated by solar panels. This data will be made available for public review.

3. Climate Action Plan Dashboard
KLA will continue to support Atherton with the Climate Action Dashboard, that will include development of storylines and graphics.

ADU Match Program Update + ADU Mixer (November 13, 2025) HIP Housing will make a report to Council at the January 21, 2026, Council meeting.

City Clerk Activities CURRENT and ON THE HORIZON
There are currently 7 open Public Records Request that staff are working to complete.

Public Information Stats & Analytics

1. Athertonian
Staff are preparing the End-of-Year edition of The Athertonian, highlighting each department’s key initiatives, milestones, and accomplishments from 2025. This will be released at the end of January 2026.

2. Social Media and Public Information Platforms
Staff continue to post on social media and Nextdoor—at least once weekly—to drive online engagement and broaden outreach across the community. Content highlights include safety reminders, transportation updates, climate initiatives, and community events.

To further enhance outreach, staff are developing a photo repository to support diverse topics and create engaging, visually consistent graphics. The goal is to build a robust library of Atherton-specific and stock images to strengthen future posts and digital communications. The reporting period covers December 1 – December 30, 2025
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City Clerk Monthly Report
January 21, 2026

Platform Number of followers Impressions or Accounts
Reached
Twitter/X 0.3% increase, a total of 642 followers 182 impressions (12.5% decrease)
Instagram 2 % increase, a total of 2k followers 7.9 impressions (-11.1% decrease)
Facebook 3% increase, a total of 684 followers 1.1k impressions (14.3 % decrease)
NextDoor 10 new members, a total of 5,698
members, and 2,445 households
claimed
200 impressions (50 %
increase)
The Cross Channel Report is a cumulative report of social media performance across X, Instagram, and Facebook for the Town. One key metric staff is working to increase is our general social media activity.

During this period, the total number of posts across all channels decreased by 8%, yet overall engagement grew by 14%, indicating stronger audience interaction despite fewer updates.

Follower growth remained steady at 2%, with Instagram leading in engagement increase (+17%).

Impressions declined by 11.5%, suggesting an opportunity to boost content reach. Consistency in follower growth and engagement improvements are positive signs to build upon. • Instagram engagement increased by 17% with stable posting frequency • Facebook followers grew by 3% despite a 10% drop in posts • X (Twitter) engagement and awareness doubled (+100%) even with fewer posts Town website subscriber group:

Distribution List Subscribers
Atherton Online 1,662
News Flash (CM & PD) 1,594 & 1,576
Alert Center (CM & PD) 1,368 & 1,574
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City Clerk Monthly Report
January 21, 2026
Distribution List Subscribers
Calendar (Meetings) 1,591
• Website Analytics:
o December 1 – December 30: 8.1K Active Users
o Last 7 Days Total Page Views: 1.6K
§ BID Postings = 168
§ Agenda = 157
§ Search = 143
• YouTube Analytics
o 382 Subscribers
o 1,101 Videos
o 137,615 Views

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The Finance Department consists of a Finance Director, Accountant and Junior Accountant. These core personnel provide the bulk of the Town’s accounting and payroll support. The Department utilizes the services of outside auditors, property tax analysts, and investment advisors in support of their efforts.

Fiscal Year 2025/2026 Revenues and Expenditures
Year to Date
Months Complete – 6
% of Year Complete –50%
Budget Revenue % Received
Park Program $ 79,700 $ 47,690 60%
Planning Permits $ 520,300 $ 258,870 50%
Business Licenses $ 298,000 $ 237,232 80%
Police $ 540,450 $ 248,246 46%
Sales Taxes $ 529,000 $ 118,041 22%
Miscellaneous $ 1,282,216 $ 675,618 53%
Public Works $ 685,700 $ 399,105 58%
Franchise Fees $ 943,000 $ 101,903 11%
Building Permits $ 2,449,400 $ 1,307,476 53%
Property Taxes $ 17,384,500 $ 10,075,467 58%
Total $ 24,712,266 $ 13,469,648 54.5%
Budget Expenditures % Expended
City Council $ 59,200 $ 41,794 70.5%
Administration $ 1,494,288 $ 789,452 52.8%
City Attorney $ 310,000 $ 80,744 26.0%
Finance $ 944,442 $ 517,455 54.7%
Planning $ 1,257,350 $ 445,633 35.4%
Building $ 1,811,370 $ 872,298 48.1%
Interdepartmental $ 1,215,162 $ 607,517 50.1%
Police $ 11,139,509 $ 5,896,190 52.9%
Public Works $ 3,902,933 $ 1,278,332 32.7%
Total $ 22,134,255 $ 10,529,415 47.5%
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The Public Works Department consists of a Public Works Director, Maintenance Manager, Associate Engineer, Town Arborist, Office Specialist and Management Analyst (vacant). These core personnel are supplemented by various contract service personnel and service vendors that operate on a Task Order basis. These include but are not limited to MCE, West Coast Arborists, Contract Sweeping Services, CalWest Lighting, Tony’s Clean Team, Interwest Group, and BrightView Landscaping.

Field Public Works Services are provided under contract via MCE. MCE provides four (4) personnel to perform general Town maintenance support including, but not limited to, vegetation trimming for sight distance and sign clearance, Park restroom oversight, meeting setup/takedown support, sign replacement, minor asphalt/DG repairs, street sign and marker replacements, basic maintenance for Town-maintained trees/plantings along roadways, Town event support, minor drainage projects and maintenance, basic building support services and minor roadway maintenance (pothole repairs). MCE personnel generally work from 7 am to 4 pm, Monday through Friday; but, these same personnel provide emergency call-out services for after hours and on weekends.

Landscape maintenance services at Holbrook-Palmer Park and at the Town Center/Library complex are provided by BrightView Landscaping (BrightView). BrightView is also responsible for emptying Town-owned garbage cans at the park and Town Center.

Street Sweeping
Street Sweeping is a contract service via Contract Sweeping Services.

Month Curb Miles Weight (tons) Cubic Yards
January 25 38 12 6
February 25 39 6 12
March 2025 41 6 12
April 2025 38 6 12
May2025 36 6 12
June 2025 39 10 5
FY 24-25 Total 527 111 124
July 2025 38 6 12
August 2025 39 10 5
September 2025 66 4 2
October 2025 66 4 2
November 2025 60 18 12
December 2025 61 18 24
Total 330 60 57
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Services Requests December 2025
• Banner installation on Middlefield Road and Marsh Road • Installation of Christmas tree and décor at City Hall • Christmas Event Staging
• Dispatch Monitor installation
• Speed limit sign repair on Elena Avenue
• Holbrook-Palmer Park playground bathroom pump repair
• Holbrook-Palmer Park Fountain repair
• Holbrook-Palmer Park Playschool fence repair
• Holbrook-Palmer Park Playschool floor repair
• Holbrook-Palmer Park tennis court repairs
• Installation of delineators and relocation of Stop sign at Town Center • Installation of new roadway marker at Oak Grove Avenue and De Bell Drive • Installation of new roadway marker on Polhemus Avenue • Speed hump and sign removals on Selby Lane (east-west) • Speed hump and sign removals at Stockbridge Avene
• Speed hump and sign removals on Selby Lane (north-south) • Installation of “Flooded” signage throughout the Town (critical locations) • Storm Patrol and drain clearing (Townwide)
• Town Center flagpole light repair
• Installation of parking barriers at Town Center
• Responded to downed trees on Catalpa Drive, Austin Avenue, Polhemus Ave and Selby Lane • Road Patching on Stevenson Lane
General Maintenance and Special Services
• Weekly litter removal Along ECR, schools (Fridays 2 staff, 2 hours). • Remove Litter on Marsh Road, Middlefield Road & Alameda de las Pulgas. • Park General Duties: Garbage Cans, Town wide & ECR litter, ECR landscape & Corp yard clean-up, vehicle/tool maintenance.
• Fire extinguishers (checked/re-charged)
• Park General daily duties – mowing, empty garbage/recycling, restroom oversight, fire extinguishers (checked/re-charged), playground inspections, elevator inspections, open/close buildings, meeting room set-ups/tear downs.

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Photographs of Work Performed December 2025
Banner Installation Middlefield Road at Marsh Road
Christmas Tree and Décor Insatllation
Disptach Office Monitor Installation
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Elena Avenue Speed Limit Sign Repair
Holbrook-Palmer Park Playground Restroom Pump Repair
New Roadway Markers Oak Grove/De Bell and on Polhemus Ave Page No. 13

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Speed Hump Removal ( Various Locations)
Road Patching Stevenson Lane
Trees Down (Various Locations)
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See Click Fix December 2025
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Public Works Maintenance
Budget versus Expenditures December 2025

Short
Code
Accounting Code Description Budget Actual %
A01 101-53-52031-053 Streets $432,600 $227,273.29 52.5% A02 101-57-52031-057 Parks (Grounds & Fac) $365,000 $165,661.26 45.4% A03 101-59-52031-059 Other Facilities $190,000 $38,589.39 20.3% A04 213-30-52031-000 Library $39,000 $12,206.95 31.3%
A05 101-58-52031-000 Tennis $13,000 $5,169.90 39.8%
E06 101-58-52030-058 Event Services $10,000 $1,241.92 12.4% Total $1,049,600 $450,142.71 42.9%
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
Streets Parks Other Fac Library Tennis Events
Public Works Budget to Expenditures
Budget Actual
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Parks Division Monthly Report –January 2025 Page 1 of 9 The Public Works Director oversees general Park maintenance and activities. The Park has several contract service personnel and vendors that manage various activities at the park.

Park Event Services are typically provided via contract. With the departure of Catered Too, temporary personnel have been contracted to manage all park events and rental services, to include rental of fields, buildings, and picnic areas until a permanent vendor is contracted. MCE provides facility support on a Task Order basis.

BrightView Landscaping provides landscape maintenance services for the park. Player Capital provides management and general maintenance of the six Tennis Courts.

There are three (3) structures available for event rental at the park – the Carriage House, the Main House, and the Pavilion. Outdoor venues may also be rented, and these include the Event Garden, Water Tower Green and North Meadow. Picnic areas in the park may be reserved for small group day rental. Menlo Atherton Little League manages and maintains the Willie Mays Ball Field.

Facility Rentals for January 2025
Month North
Meadow
Children’s
Picnic
Area
Jennings
Pavilion
Main Carriage
House w/
NM
Field D Other House
23-Dec 0 2 1 1 0 0 0
24-Jan 0 1 0 1 0 0 0
24-Feb 0 0 0 0 0 0 0
24-Mar 3 4 1 1 0 0 2
24-Apr 4 2 0 0 0 0 0
24-May 3 7 2 4 1 0 0
24-Jun 6 9 0 2 2 0 0
FY 23-24 28 37 7 12 9 0 6
24-Jul 4 2 0 0 0 0 0
24-Aug 6 2 3 3 4 0 0
24-Sep 3 1 0 0 0 0 0
24-Oct 5 0 1 1 0 0 0
24-Nov 3 1 1 0 0 0 0
24-Dec 1 0 2 1 0 0 0
25-Jan 1 1 0 0 1 0 0
25-Feb 0 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0 0
25-May 0 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0 0
FY 24-25 23 7 7 5 5 0 0
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Parks Division Monthly Report –January 2025 Page 2 of 9 Types of Rental Activity for January 2025
Month Social Gathering Wedding Corporate
Gathering Other
23-Dec 4 0 0 0
24-Jan 2 0 0 0
24-Feb 0 0 0 0
24-Mar 10 0 0 4
24-Apr 3 0 0 3
24-May 14 0 1 2
24-Jun 15 0 4 0
FY 23-24 81 0 6 15

24-Jul 6 0 0 0
24-Aug 16 1 1 0
24-Sep 4 0 0 0
24-Oct 7 0 0 0
24-Nov 5 0 0 0
24-Dec 4 0 0 0
25-Jan 3 0 0 0
25-Feb 0 0 0 0
25-Mar 0 0 0 0
25-Apr 0 0 0 0
25-May 0 0 0 0
25-Jun 0 0 0 0
Total 45 1 1 0
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Parks Division Monthly Report –January 2025 Page 3 of 9 Revenue from Rental Activity for January 2025

Month Revenue Fees 10% Catering Fee Revenue to Town
23-Dec $2,500.00 $1,413.84 $3,913.84
24-Jan $850.00 $0.00 $850.00
24-Feb $0.00 $0.00 $0.00
24-Mar $9,100.00 $0.00 $9,100.00
24-Apr $1,375.00 $0.00 $1,375.00
24-May $12,275.00 $0.00 $12,275.00
24-Jun $8,650.00 $0.00 $8,650.00
FY 23-24 Total $59,695.18

24-Jul $1,000.00 $0.00 $1,000.00
24-Aug $18,160.00 $0.00 $18,160.00
24-Sep $2662.00 $0.00 $2662.00
24-Oct $4652.00 $0.00 $4652.00
24-Nov $3617.00 $0.00 $3617.00
24-Dec $9417.00 $0.00 $9417.00
25-Jan $987.00 $0.00 $987.00
25-Feb
25-Mar
25-Apr
25-May
25-Jun
TOTAL $40,405.00
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Parks Division Monthly Report –January 2025 Page 4 of 9 General and Special Services for January 2025
• Pick up litter/trash.
• Remove trash bags.
• Blow/Pick Up Tree Leaves & Debris
• Inspect and Maintain Restrooms
• Inspect and Maintain Playgrounds
• Inspect and Maintain Main House Elevator
• Control undesirable weeds throughout property.
• Cut back and remove tree brush and dead vegetation.
• Apply seasonal fertilizers to turf and plants.
• Inspect and maintain landscape irrigation.
• Inspect and maintain landscape irrigation well and filter system. • Monitor potable water usage daily.
• Water non-established trees throughout the park (scheduled) • Blow tennis courts 2x per week, as required.

For January:
• Power Washing Baseball Field Stands
• Repaired gate at the Gilmore house
• Repaired lighting fixture at the Playschool
• Replaced Swings at the Playground
• Installed tree placards
• Event location trash removal
• Playschool heater repair

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Parks Division Monthly Report –January 2025 Page 5 of 9 Tennis Court Usage/Reservations
Player Capital Tennis (PCT) manages court operations.

Month
PC
Court
Hours
# of
Students
Private
Lessons
Key
Holder
Hours
Clay
Court
Hours
Pickleball
Court
Hours
23-Dec 672 309 397 349 6 N/A
24-Jan 631 325 377 335 4 8
24-Feb 542 297 323 299 6 15.5
24-Mar 653 337 441 393 5 24
24-Apr 677 344 462 422 11 52.5
24-May 724 365 472 433 8 84.5
24-Jun 741 371 496 425 42 124
FY-23-
24 8,052 3,889 5,306 4,465 126 308.5

24-Jul 812 415 443 465 64 75
24-Aug 705 408 433 380 39 117.5
24-Sep 805 315 407 395 15 116
24-Oct 797 342 397 325 22 132.5
24-Nov 667 345 415 362 6 169
24-Dec 642 295 367 322 15 125
25-Jan 597 299 351 321 9 167
25-Feb 0 0 0 0 0 0
25-Mar 0 0 0 0 0 0
25-Apr 0 0 0 0 0 0
25-May 0 0 0 0 0 0
25-Jun 0 0 0 0 0 0
Total 5,025 2,419 2,813 2,570 170 902
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Parks Division Monthly Report –January 2025 Page 6 of 9 Photographs of Work Performed in January 2025
Power Washing of baseball stands
Playschool Light Fixture Repair
Page No. 22

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Parks Division Monthly Report –January 2025 Page 7 of 9 Playschool Heater Repair
Playground Swing replacement
Playground Toddler swing replacement
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Parks Division Monthly Report –January 2025 Page 8 of 9 Event Location Trash Removal
Page No. 24

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Parks Division Monthly Report –January 2025 Page 9 of 9 Park Tree Placards installed
Page No. 25

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Submitted by:

Interwest Consulting Group
Community Services
Monthly Report
December 2025
Town of Atherton
Building Department
80 Fair Oaks Ln.

Atherton, California 94027
Phone: (650) 752-0560
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Town of Atherton
Building Safety Inspections
Construction and Permit Summary
Based on Fiscal Year - Year to Date
Fiscal Year for Budgetary Comparisons
FY 2025-26 FY 2024-25

YTD YTD
Total Construction Valuation1: $62,681,122 $184,501,153 $158,625,960 Plan Check Fees Collected: $87,761 $348,203 $210,437
Permit Fees Collected: $165,466 $718,255 $716,759
Other Fees Collected: $4,060 $56,010 $82,453
TOTAL: $257,286 $1,122,467 $1,009,649
Applications Received: 102 508 410
Residential:

New Single Family Residential Permits
Issued: 3 12 13
New Accessory Structures Issued: 21 102 127
Addition / Alteration Permits Issued: 4 40 49
Reroof / Water Well / Grading Permits
Issued: 9 67 91
Plumbing/Mechanical/Electrical
Permits Issued: 21 95 116
Demolition Permits Issued: 1 18 12
Non-Residential:

New Permits Issued: 0 2 3
TOTAL Permits Issued (2) 59 336 411
Inspections Performed: 537 3,176 4,240
Footnotes:
1Valuation: For permitted projects during this period.
2 The total permits issued for each Fiscal Year reflect totals through the corresponding month

PLAN CHECK

INSPECTIONS

REVENUE

PERMITS
Dec-25
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Staff Level Reviews
Planning Commission Items
Plan Review
TOTAL 67
Town of Atherton
Building Safety & Inspection
Tree Removal Info. / Consu / C.E
Planning Commission Update:

1.Consideration of a request for Appeal (APL25-002) of Notice of Violation/Penalty (CE-25-576) for the removal of a heritage Redwood tree at 97 Placitas Avenue (APN 060-191-140). Withdrawn by applicant prior to meeting.

2.Consideration of a request for Appeal (APL25-003) of Notice of Violation/Penalty (CE-25-350) for damage to a heritage tree at 79 Mesa Court (APN 073-201-170). Penalty was upheld by the Planning Commission, unanimously.

3.Requests for three Heritage Tree Removals (HTR25-0008) to construct a new single-family dwelling with an accessory building (gym) at 84 Elena Avenue (APN 070-212-080) within the R-1A Zoning District. This project was previously noticed for the September 24, 2025, Planning Commission hearing, where it was continued. Since that time the project was modified to eliminate the need for a variance and increase the number of heritage tree removals from two trees to three. The Planning Commission unanimously approved the removal requests after discussion and public comment from both the applicant and adjacent neighbors.

4.Consideration of a resolution recommending amendments to the Atherton Municipal Code (AMC) to adopt an Inclusionary Housing Ordinance. The Planning Commission voted to adopt a resolution that the Council adopt an Inclusionary Housing Ordinance, as recommended by staff, but to remove the applicability of the ordinance to properties within the RM-10 zoning overlay. Ayes: Polito, Levison, Leugers, and Tonelli. Abstain: Seabolt The 2026 PC calendar is available here. Please let me know if you have any questions or concerns. 22 4
147
13 9 13 2
Planning Projects
December 1, 2025 to December 31, 2025
Inspections
This Month
Activity Activity
Fiscal Year to Date
Arborist Activity Summary
December 1, 2025 to December 31, 2025
Site Visits
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Summary of New Single Family Residential Permits Issued by Month 2025 2024 2023 2022 2021 2020
1 5 1 1 0 1
0 3 0 1 2 1
1 2 0 2 5 0
2 1 4 2 3 0
2 2 0 4 1 3
2 0 3 3 4 2
Jan. to June Totals 8 13 8 13 15 7
4 2 1 3 2 4
2 5 3 2 2 5
1 2 4 2 3 2
3 5 0 3 1 1
0 1 0 1 3 3
3 0 2 2 1 3
July to Dec Totals 13 15 10 13 12 18
21 28 18 26 27 25
Project
Type
No of
Plan
Checks
Average
Review
Days
Target
**
Overdue
Plan
Checks
65 11 10
120 5 5
12 2 3
197 0
** Target: in working days
Major Plan Check: New Houses, New Accessory Structures, New non-Residential Minor Plan Check: Small Additions, Reroof, Alterations, Misc.

Town of Atherton
Building Inspection & Plan Check
Month
January
November
July
August
September
October
February
March
April
May
June
Total Number of Plan Checks
December
Total New SFD
Permits:

Plan Check Performance
December 1, 2025 to December 31, 2025 Major Plan Check Minor Plan Check Cycles
1st Review
Subsequent Rev.
1st Review
Subsequent Rev.

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Summary Graphs
42 88 88 77 71 71 90 88
68 105 73 72 102
50 68 66 49 83 83 74 83 68 65 80
46 59
607
795
694
763 736 736
1025
625
528
641
499
346
537
0 200
400
600
800
1000
1200 Counts
Plan Checks, Permits, Inspections
PC
Permits
Inspections
$3,254,891
$14,933,367
$8,208,767
$10,390,844
$26,029,377
$14,069,605
$32,658,959
$47,741,142
$14,351,152
$24,310,277
$26,027,877
$2,964,337
$62,681,122
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
Permit Valuation
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Summary Graphs
$81,773.00
$132,953.00
$150,074.00
$97,730.00
$182,287.00
$257,207.00
$244,301.00
$220,576.00
$195,765.00
$233,982.00
$155,508.00
$209,302.00
$257,286.00
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 May-25 Jun-25 Jul-25 Aug-25 Sep-25 Oct-25 Nov-25 Dec-25 Fees (Plan Check & Permit Fees)
$56,010
$348,203
$718,255
$1,122,468
$169,000
$562,000
$1,706,400
$2,437,400

33.14% 61.96% 42.09%
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Other Plan Check Fees Permit Fees Total
YTD vs. Budgeted
FYTD 25-26
Budgeted 25-26
Percentage of
Budget
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Town of Atherton
Summary of ADU's - JADU's - SFR,
Entitled, Permitted, Finaled

Feb March April June Total July Aug Oct Nov Dec Total Totals Entitled ADU 2 3 2 1 16 3 0 2 3 7 16 32
Pemitted ADU 3 1 3 4 7 5 23 8 3 4 3 2 5 25 48
Finaled ADU 3 6 3 2 0 0 14 0 1 2 1 0 5 9 23
Entitled JADU 2 3 0 0 5 0 0 0 0 2 2 7
Pemitted JADU 0 1 2 0 5 2 0 0 0 1 3 8
Finaled JADU 1 0 0 0 1 0 0 0 0 1 1 2
Entitled SFR 1 0 2 1 3 0 7 2 2 0 1 0 2 7 14
Permitted SFR 0 1 2 2 8 4 2 3 0 3 13 21
Finaled SFR 5 1 3 3 14 0 1 3 0 5 13 27
2022 2023 2024 2025 2026 2027 Totals
Entitled ADU 53 35 26 32 146
Pemitted ADU 25 44 46 48 163
Finaled ADU 17 24 14 23 78
Entitled JADU 10 9 4 7 30
Pemitted JADU 5 8 0 8 21
Finaled JADU 0 2 7 1 10
Entitled SFR 20 17 26 14 77
Permitted SFR 26 18 28 21 93
Finaled SFR 17 29 11 27 84
1 Jan
3 0
1 1
0 Sept
1 0
May
5 0
1 0
1 4
0 0
2 1
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December 1, 2025 to December 31, 2025
Project Address Issue Date CTL Deadline Adjusted CTL ** Penalties Pd. Est. Completion 234 Park Ln 3/7/2022 3/7/2025 7/24/2025 $220,000 7/1/2026 89 Douglas 6/30/2022 6/30/2025 11/16/2025 $30,000 3/16/2026 Total Penalties Deposited: $250,000
NOTE: Penalties do not become revenue to the Town until all appeals have been exhausted. * Under new modified ordinance. Additional Penalty fees due ** Covid-19 CTL adjustments due to shutdown.

Year Amount Forfieted
2015 thru 2018 $511,200.00
2019 $307,200.00
2020 $329,600.00
2021 $333,000.00
2022 $828,000.00
2023 $559,000.00
2024 $780,000.00
2025 $427,000.00
Total to Date $4,075,000.00
Forfieted Construction Time Limit Penalties
Town of Atherton
Building Safety & Inspection
Active Construction Time Limit Penalties
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The Atherton Police Department consists of 31 personnel, sworn and non-sworn. Of the sworn personnel, there is a Police Chief, a Commander, five (5) Sergeants, and fourteen (14) Officers.

Non-sworn personnel consist of an Executive Assistant/Training Manager, a Communications Supervisor, two (2) Code Enforcement Officers, a Community Services Officer, and five (5) Dispatchers.

These personnel provide 24-hour police patrol, dispatch, traffic enforcement, school resource, crime investigation, crime prevention and other law enforcement services to the community.

Personnel typically work a 12-hour shift schedule (4-on/3-off) with a priority staffing level of three (3) sworn personnel at all times.

Graphics and data provided in this report can be found via CitizenRIMS. CitizenRIMS is an active, online database of calls for service to the Atherton Police Department available via the Town’s website. The database provides information on active and historic calls for service, criminal activity and statistics, missing persons, stolen vehicles, arrests, and crime bulletins. Through CitizenRIMS residents can also sign up for Security Camera Registration and Vacation Home Checks.

Visit CitizenRIMS using the preceding link or this QR Code >>>>>>>>>
Overall Activity for the Month of December 2025
During this reporting period, there were 40 investigations. Of that total, 19 offenders were cited, arrested, referred to the San Mateo County District Attorney’s Office for prosecution, or referred to the San Mateo County Juvenile District Attorney’s Office for prosecution.

Offenses included driving with a suspended license, misdemeanor warrant, felony warrant, DUI, restricted driver operating a vehicle without an interlock device, possession of a controlled substance, possession of paraphernalia, loitering on private property, possession of over 1oz/28.5 grams of marijuana, and child abuse.

Of the 2,211 total police incidents for the month, 1,424 were officer-initiated incidents. These incidents resulted in 478 citations being issued for vehicle code and other violations. Officers initiated 1,135 other types of incidents that included investigating suspicious vehicles, traffic collisions, citizen flag downs, home checks, code enforcement and construction checks, follow-up investigations, pedestrian stops, traffic enforcement details, medical calls, and welfare checks.

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Traffic Incidents
Overall, there were 378 traffic incident locations, some with multiple stops, for the reporting period. A map of yhe incident locations for the period can be found via CitizenRIMs at the following link: https://atherton.citizenrims.com/map. Enter the Start and End Date for the search and select “Traffic” as an Activity Type.

Traffic Collisions
There were 12 collision locations during this reporting period. The map below indicates the locations of the incidents for the reporting period.

Traffic Complaints
The Atherton Police Department did not receive any traffic complaints for the month of December. The Atherton Police Department conducted extra patrols on Middlefield Road and on Valparaiso Avenue for the changed 30 mph speed limit to the 25 mph speed limit.

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Bicycle Traffic Stops
There were 6 bicycle related calls initiated during this reporting period. These calls were for improper lighting (4), a red light violation (1), and an illegal E-scooter/speeding. These stops resulted in 5 verbal warnings and 1 warning citation.

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Criminal Activity and Suspicious Circumstances
The Department responded to 123 locations (some locations multiple times) for property crimes (15), person crimes (2), and incidents of suspicious circumstances (105).

Property Crimes – 15 Person Crimes – 2
Suspicious Circumstances - 105
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Municipal Code Violations
The Department responded to approximately 32 incidents/calls for service regarding municipal code violations. Those incidents included but were not limited to construction work hour violations, construction parking violations, right-of-way encroachments and obstructions, nonpermitted work on private/public property, overgrown/non-maintained vegetation, mobile food vendors, free speech/real estate/construction signs, animal nuisances, zoning questions/violations, unmaintained properties, fire damaged structures, neighbor disputes, and heritage tree concerns.

Holbrook Palmer Park
Holbrook Palmer Park had 77 incidents during this reporting period, 73 of which were security checks, foot patrols by officers, and closing/opening the park. The other incidents were for suspicious vehicles and ordinance violations.

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Premise Watch
Officers completed 702 House/Vacation checks during the reporting period.

School Incidents
Officers responded to 138 school incidents during the reporting period. These incidents were mostly officer-initiated security checks and adopt a school visits.

Incidents of note from this reporting period:
• On 12/09, the SRO investigated a bicycle stolen from a school campus and authored a report.
• On 12/19, the SRO received a report from Child Protective Services alleging possible child abuse. The SRO investigated and the alleged crime did not occur.

The current reporting period is highlighted in the table below. All other columns represent the months preceding and prior year.

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Response Times
In general, there are 3 types of Calls for Service from the Police Department. In order of priority:

High, Medium, and Low.

High Priority calls are in-progress events where persons or high-value property are in immediate danger and require a multiple officer response. This is a lights and siren response to a crime in progress, injury collision, or medical emergency.

Medium Priority calls are in-progress events without immediate danger to persons or property.

Multiple officers may be necessary for these calls. These calls take precedence over all other calls for service and require an immediate police response (non-lights and siren), but the incident may not be in progress. The most common medium priority calls are burglary, robbery, sexual assault, and residential burglary alarm activations. The latter is the most frequent call in Atherton.

Low Priority calls are other calls for service. Events that may no longer be in-progress, so immediate response is not as urgent. Normally requires a single officer. Officers may or may not be immediately dispatched to these calls. Low priority calls are dogs off leash the Park, parking violations, construction noise or activity, and follow-up police reports.

During the Reporting Period there were:

Priority Level Number of Calls Average Response Time Goal High 4 2:25 <4 minutes
Medium 391 4:57 <6 minutes
Low 239 4:03 <8 minutes
Response times are calculated from the time the call is dispatched until the time the officer arrives on the scene. The table below depicts the Department’s Medium Priority response times for the past 6 months.

MONTH YEAR RESPONSE
TIME
November 2025 5:16
October 2025 5:54
September 2025 6:38
August 2025 6:56
July 2025 5:21
June 2025 5:50
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Total Training Hours for the Reporting Period: 144 HOURS

NAME TRAINING/HOURS DATES
McCulley SMCPSCA Seminar/24 hours Dec. 3 – 5
Metzger SLI-559/24 hours Dec. 14 – 17
Shum Search, Seizure, & Search Wrt./16 hours Dec. 15 – 16 Rivera UAS Operators Course/40 hours Dec. 15 – 19
Larsen UAS Operators Course/40 hours Dec. 15 - 19
The table below depicts the amount of officer-initiated activity and the number of traffic citations issued for the past six months:

MONTH OFFICER INITIATED ACTIVITY CITATIONS
December 1,424 478
November 879 500
October 1,410 761
September 1,493 866
August 1,309 734
July 1,428 823
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Noise Ordinance Violations
Month Total
Reports Construction SingleFamily School Other In Violation Unable to
Locate
Jan 5 0 2 0 3 1 1
Feb 5 0 4 0 1 0 2
Mar 7 1 3 0 3 1 1
Apr 8 0 7 0 1 1 0
May 4 0 4 0 0 1 0
Jun 5 0 3 0 2 0 0
Jul 4 0 3 0 1 1 0
Aug 5 0 5 0 0 0 0
Sep 14 8 8 0 1 7 3
Oct 7 4 3 0 0 0 0
Nov 4 0 3 0 1 0 0
Dec 2 0 1 0 1 0 0
Drone Use
Month Total Deployments Suspicious
Person/Veh Traffic Collision Alarm Training/Test Other
Jan 12 1 0 3 7 1
Feb 23 3 1 3 15 1
Mar 21 4 0 6 9 2
Apr 20 2 1 5 8 4
May 29 3 2 15 3 6
Jun 25 0 0 9 10 6
Jul 29 3 0 12 8 6
Aug 24 0 1 6 8 9
Sep 37 0 0 5 23 9
Oct 41 1 1 15 10 14
Nov 16 2 0 5 6 3
Dec 19 1 0 5 8 5
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Code Enforcement Activity Report
Summary:

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2023 2024 2025
January $ 2,554,000 $ 1,283,765 $ 2,326,138
February $ 1,487,835 $ 1,581,542 $ 1,429,576
March $ 1,391,045 $ 1,715,865 $ 1,553,133
April $ 1,563,462 $ 1,935,667 $ 2,160,294
May $ 1,470,060 $ 1,978,239 $ 2,364,599
June $ 1,814,801 $ 1,208,355 $ 4,535,720
July $ 3,169,593 $ 3,965,335 $ 3,796,764
August $ 1,800,461 $ 3,403,932 $ 1,667,699
September $ 1,887,973 $ 1,681,357 $ 1,705,837
October $ 2,030,807 $ 2,499,762 $ 3,567,584
November $ 2,505,689 $ 2,332,189 $ 1,730,227
December $ 2,157,727 $ 1,695,376 $ 1,710,431
$ 23,833,453 $ 25,281,384 $ 28,548,001
Town of Atherton
3-Year Monthly Claims Table
January February March April May June July August September October November December 2023 $2,554,000 $1,487,835 $1,391,045 $1,563,462 $1,470,060 $1,814,801 $3,169,593 $1,800,461 $1,887,973 $2,030,807 $2,505,689 $2,157,727 2024 $1,283,765 $1,581,542 $1,715,865 $1,935,667 $1,978,239 $1,208,355 $3,965,335 $3,403,932 $1,681,357 $2,499,762 $2,332,189 $1,695,376 2025 $2,326,138 $1,429,576 $1,553,133 $2,160,294 $2,364,599 $4,535,720 $3,796,764 $1,667,699 $1,705,837 $3,567,584 $1,730,227 $1,710,431 $-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000

TOWN OF ATHERTON
3-YEAR MONTHLY CLAIMS CHART

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ITEM NO. 1

TOWN OF ATHERTON
CLAIMS LIST DECEMBER 2025
Previous Yr.

Dec 2025 Dec 2024
A/P Checks (#36796-36887)
Payroll Checks (#658-659)
Direct Deposit - Payroll
Electronic Transfer - A/P & Payroll
Amount
$ 924,733
1,927
386,259
397,512
Amount
$961,938
2,200
366,216
365,022
DECEMBER 2025 Total $ 1,710,431 $1,695,376
I, George Rodericks, City Manager of the Town of Atherton, do hereby certify that the demand listed above, check numbers 658-659 (payroll), and 36796-36887 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,710,431 are true and correct based on the information provided to me and that there are sufficient funds for payment.
_______________________________
George Rodericks
City Manager
The above claims, check numbers 658-659 (payroll), and 36796-36887 (accounts payable), and electronic transfers for employees direct deposits, federal payroll taxes and fees, inclusive, amount to $ 1,710,431 are true and correct and are authorized for payment. _______________________________
E. Lewis
Mayor, Town of Atherton

SOURCE OF FUNDS
Dec 2025 Dec 2024
101 General Fund $ 1,287,094 $1,462,833
105 Tennis Fund 1,068 968
202 Measure A 4,460
203 Gas Tax 800
204 Measure M 218,381
205 Measure W 1,035
213 Library Fund 17,114 23,579
401 GF Projects 173,801 144,567
403 Ath Channel Drainage Dt 19,058
610 Equipment Replacement 36,950
615 General Liability Fund 709
616 Employee Benefits Fund 6,678 6,712
TOTAL $ 1,710,431 $1,695,376

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36796 A-A LOCK & ALARM INC 12/11/2025 32962 General Fund DPW-Street Maint. (6) Master Lock Padlocks Keyed Town PW Nov 2025 269.06 36796 A-A LOCK & ALARM INC 12/11/2025 33342 General Fund DPW-Building Maint. (1) Medeco Cylinder PW Nov 2025 141.09 36796 Total 410.15
36797 ACTION TOWING 12/11/2025 184004 General Fund Police Tire Svc & Fuel Surcharge Chevy Silverado PD 11/10/25 148.50 36797 Total 148.50
36798 ALPINE MECHANICAL SERVICE COMPANY INC. 12/11/2025 i11835 General Fund DPW-Building Maint. HVAC Routine Maint Svc -Remove & Replace Belts & Filters PW 11/10/25 3,776.65 36798 ALPINE MECHANICAL SERVICE COMPANY INC. 12/11/2025 i11842 General Fund DPW-Building Maint. Annual HVAC Routine Maint Svc -Coil Cleaning PW 11/10/25 1,475.00 36798 Total 5,251.65
36799 AMERICAN CONSTRUCTION & EXCAVATION INC 12/11/2025 APW24-00376 General Fund Refund Road Bond Dep APW24-00376, 178 Atherton 2,500.00 36799 Total 2,500.00
36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Program 150 Watkins 10/23/25 -11/21/25 161.29 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Program 150 Watkins HP Activity Bldg 10/23/25 -11/21/25 8.58 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Program 150 Watkins HPActivity Bldg TrueUp Allocation 10/23/25 -11/21/25 1.71 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Program 150 Watkins True-Up Allocation 10/23/25 -11/21/25 32.00 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Maint. 160 Watkins (GH) True-Up Allocation 10/23/25 -11/21/25 151.78 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Park Maint. 160 Watkins (Gilmore House) 10/23/25 -11/21/25 764.89 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard 10/22/25 -11/20/25 20.15 36800 ASSOCIATION OF BAY AREA GOVERNMENTS 12/11/2025 AR040609 General Fund DPW-Street Maint. 99 Dinkenspiel Corp Yard True-Up 10/23/25 -11/21/25 4.00 36800 Total 1,144.40
36801 BETTERHELP INC 12/11/2025 3435421 General Fund Police (1) BetterHelp Session PD Nov 2025 85.00 36801 Total 85.00
36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9580813 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities -Price Increased Jun-Dec 2025 186.10 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9580813 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park -Price Increased Jun-Dec 2025 186.11 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9580813 Library Fund Landscape Maint Svcs Library -Price Increased Jun-Dec 2025 186.11 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9580813 Tennis Fund Landscape Maint Svcs Tennis Court -Price Increased Jun-Dec 2025 186.10 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9584499 General Fund DPW-Building Maint. Landscape Maint Svcs Facilities Dec 2025 1,959.08 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9584499 Library Fund Landscape Maint Svcs Library Dec 2025 2,326.09 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9584535 General Fund DPW-Park Maint. Landscape Maint Svcs HP Park Dec 2025 19,387.82 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9584535 Tennis Fund Landscape Maint Svcs Tennis Court Dec 2025 881.59 36802 BRIGHTVIEW LANDSCAPE SERVICES INC. 12/11/2025 9585456 General Fund DPW-Street Maint. Landscape Maint Svcs El Camino Real Dec 2025 3,040.00 36802 Total 28,339.00
36803 BRINK'S INCORPORATED 12/11/2025 13070034 General Fund Finance Armored Transportation Svc Fin Nov 2025 366.07 36803 Total 366.07
36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Park Program 150 Watkins (Fire Protection) 11/1/25 -11/30/25 41.48 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Park Program 150 Watkins (Little League/Drinking Fountain) 11/1/25 -11/30/25 153.87 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Park Program 150 Watkins 10/22/25 -11/20/25 913.24 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Administration 80 Fair Oaks (2 Meter) Admin 10/1/25 -10/29/25 32.61 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Building 80 Fair Oaks (2 Meter) Bldg 10/1/25 -10/29/25 32.61 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Police 80 Fair Oaks (2 Meter) PD 10/1/25 -10/29/25 391.30 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Planning 80 Fair Oaks (2 Meter) Plng 10/1/25 -10/29/25 32.61 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Engineering 80 Fair Oaks (2 Meter) PW 10/1/25 -10/29/25 32.61 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Administration 80 Fair Oaks Admin 10/1/25 -10/29/25 43.31 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Building 80 Fair Oaks Bldg 10/1/25 -10/29/25 43.31 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Police 80 Fair Oaks PD 10/1/25 -10/29/25 519.78 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund Planning 80 Fair Oaks Plng 10/1/25 -10/29/25 43.31 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Engineering 80 Fair Oaks PW 10/1/25 -10/29/25 43.31 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Street Maint. Alameda/Atherton 10/1/25 -10/29/25 374.93 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Street Maint. El Camino Real M#62514200 10/1/25 -10/29/25 693.02 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 General Fund DPW-Street Maint. El Camino Real M#62563672 10/22/25 -11/20/25 374.93 Checks by Date - Detail by Check Number
For the Month of December 2025

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36804 CAL WATER SERVICE 12/11/2025 4726166666/Nov2025 Library Fund Temp Library CCAP (Irrigation) 10/1/25 -10/29/25 4,607.22 36804 Total 8,373.45
36805 CALIFORNIA STATE DISBURSEMENT UNIT 12/11/2025 501-12-2025 General Fund PR Batch 00501.12.2025 Garnishment 177.69 36805 Total 177.69
36806 CAL-WEST LIGHTING & SIGNAL MAINTENANCE INC. 12/11/2025 251033 General Fund DPW-Street Maint. Traffic Signal Maint Svc PW Oct 2025 165.00 36806 Total 165.00
36807 CARROLL CUSTOM HOMES INC 12/11/2025 APW24-00233 General Fund Refund Road Bond Dep APW24-00233, 158 Stockbridge 2,500.00 36807 Total 2,500.00
36808 CATERED TOO INC. 12/11/2025 16820 General Fund Administration Catering Svc Holiday Party 12/17/25 13,206.49 36808 Total 13,206.49
36809 CITY OF REDWOOD CITY 12/11/2025 810025 General Fund DPW-Street Maint. Fuel Charges PW Oct 2025 175.10 36809 Total 175.10
36810 CIVICPLUS LLC 12/11/2025 357687 General Fund Interdepartmental SSL Management CivicPlus -Athertonca.Gov 12/5/25 -1/31/26 14.00 36810 Total 14.00
36811 COMMERCIAL CONTROLS CORPORATION 12/11/2025 12518 General Fund Police Bldg Systems Support & Maintenance PD Dec 2025 3,202.00 36811 Total 3,202.00
36812 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/11/2025 592674045 General Fund Police Lease Sharp BP-70M36 Copier -Late Fee PD Oct 2025 15.34 36812 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/11/2025 592990285 General Fund Police Lease Sharp BP-70M36 Copier -Late Fee PD Nov 2025 12.09 36812 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/11/2025 592990285 General Fund Police Lease Sharp BP-70M36 Copier PD Nov 2025 241.72 36812 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/11/2025 593517791 General Fund Police Lease Sharp BP-70M36 Copier PD Dec 2025 253.81 36812 DE LAGE LANDEN FINANCIAL SERVICES INC. 12/11/2025 593524045 General Fund Police Lease Sharp MX-4071 Copier PD Dec 2025 246.87 36812 Total 769.83
36813 DOUGLAS CHUNG KIM 12/11/2025 2958 GF Projects ECR Drainage Improvements Project Nov 2025 700.00 36813 DOUGLAS CHUNG KIM 12/11/2025 2959 GF Projects ECR Drainage Improvements Project Nov 2025 500.00 36813 Total 1,200.00
36814 DUCKY'S CAR WASH LLC 12/11/2025 Oct-25 General Fund Police Car Wash Svcs PD Oct 2025 264.27 36814 Total 264.27
36815 DYNASTY CLEANERS 12/11/2025 Nov-25 General Fund Police Uniforms Dry Cleaning Svcs PD Nov 2025 881.55 36815 Total 881.55
36816 EMBARCADERO MEDIA 12/11/2025 84735 General Fund Planning Legal Ad Planning Commission Regular Meeting 12/10/25 840.00 36816 EMBARCADERO MEDIA 12/11/2025 84735 General Fund Planning Legal Ad Recruitment Planning Commission Commitee 195.00 36816 Total 1,035.00
36817 FREYER & LAURETA INC. 12/11/2025 25-767 GF Projects ECR Drainage Improvements Phase 1(Norht End) Nov 2025 11,720.00 36817 Total 11,720.00
36818 GRAHAM CONTRACTORS INC. 12/11/2025 033517 Measure M 2025 Crack Seal & Slurry Seal Project - 5% Retention Oct 2025 (11,493.75) 36818 GRAHAM CONTRACTORS INC. 12/11/2025 033517 Measure M 2025 Crack Seal & Slurry Seal Project Oct 2025 229,875.00 36818 Total 218,381.25
36819 GRAINGER INC 12/11/2025 9171447668 General Fund DPW-Street Maint. (1) 56V Battery PW Jul 2025 271.12 36819 Total 271.12
36820 HDL COREN & CONE 12/11/2025 SINO56342 General Fund Finance Property Tax Analysis Review Presentation FY2025/26 Fin Nov 2025 2,844.01 36820 Total 2,844.01
36821 HIP HOUSING INC. 12/11/2025 202500000012 General Fund Planning HIP Housing -Home Sharing Grant FY2025/26 Plng Nov 2025 15,000.00 36821 Total 15,000.00
36822 HUMBLE HUSTLER MASTERS INC 12/11/2025 000686 General Fund Police (45) Healthy Meal Program PD w/o 11/17/25 540.00 36822 HUMBLE HUSTLER MASTERS INC 12/11/2025 000689 General Fund Police (45) Healthy Meal Program PD w/o 11/24/25 540.00 36822 HUMBLE HUSTLER MASTERS INC 12/11/2025 000694 General Fund Police (45) Healthy Meal Program PD w/o 12/01/25 540.00 36822 Total 1,620.00
36823 INFINITY TECHNOLOGIES 12/11/2025 4535 General Fund Interdepartmental Replaced Check#36701 -(112) Datto/Spanning Office 365 Backup Oct 2025 252.00
36823 INFINITY TECHNOLOGIES 12/11/2025 4535 General Fund Interdepartmental Replaced Check#36701 -(2) 25ft Patch Cable Oct 2025 43.88 36823 INFINITY TECHNOLOGIES 12/11/2025 4535 General Fund Interdepartmental Replaced Check#36701 -(43) Duo Software Subscription Oct 2025 215.00 36823 INFINITY TECHNOLOGIES 12/11/2025 4535 General Fund Interdepartmental Replaced Check#36701 -Contract IT Support Svcs Oct 2025 14,620.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36823 INFINITY TECHNOLOGIES 12/11/2025 4535 General Fund Interdepartmental Replaced Check#36701 -IT Svc HPP Camera System Maintaintenance Oct 2025 260.00
36823 Total 15,390.88
36824 IRON MOUNTAIN INC 12/11/2025 KXBJ798 General Fund Police Onsite Shredding Svcs PD 10/29/25 -11/24/25 343.68 36824 Total 343.68
36825 JT GRAPHICS 12/11/2025 8132 General Fund Building (250) Door Hangers Digital Printed Double Sided Bldg Nov 2025 281.71 36825 Total 281.71
36826 KAVANAGH CONSTRUCTION INC 12/11/2025 APW25-00002 General Fund Refund Road Bond Dep APW25-00002, 180 Atherton 2,500.00 36826 Total 2,500.00
36827 MAZE & ASSOCIATES 12/11/2025 54524 General Fund Finance Audit FY2025 -Basic F/S & Memo on Internal Control Fin Nov 2025 26,645.00 36827 MAZE & ASSOCIATES 12/11/2025 54524 Measure A Audit FY2025 -Measure A Report Fin Nov 2025 942.00 36827 MAZE & ASSOCIATES 12/11/2025 54524 Measure W Audit FY2025 -Measure W Report Fin Nov 2025 1,035.00 36827 Total 28,622.00
36828 MCCULLEY STEVE 12/11/2025 REDec2025 General Fund DPW-Park Maint. HVAC Inspection Gilmore House HP Park Dec 2025 860.00 36828 MCCULLEY STEVE 12/11/2025 UnDec2025 General Fund Police Uniform Alteration Chief S. McCulley PD Dec 2025 178.40 36828 Total 1,038.40
36829 MCE CORPORATION 12/11/2025 2511029 GF Projects CIP Fountain Nov 2025 150.00 36829 MCE CORPORATION 12/11/2025 2511029 General Fund DPW-Building Maint. Contract Maint Svcs Facilities Nov 2025 599.37 36829 MCE CORPORATION 12/11/2025 2511029 General Fund DPW-Park Maint. Contract Maint Svcs HP Park Nov 2025 3,416.82 36829 MCE CORPORATION 12/11/2025 2511029 Library Fund Contract Maint Svcs Library Nov 2025 1,245.60 36829 MCE CORPORATION 12/11/2025 2511029 General Fund DPW-Street Maint. Contract Maint Svcs Streets PW Nov 2025 38,624.19 36829 Total 44,035.98
36830 MUNISERVICES LLC 12/11/2025 INV06-022151 General Fund Finance Business License Processing Fee Fin Nov 2025 1,050.00 36830 Total 1,050.00
36831 NANONATION INC. 12/11/2025 30702 GF Projects Installed Digital Display Board Train Station Museum 8,401.50 36831 Total 8,401.50
36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 444020058001 General Fund Building (1/3) bx Envelope, (2/3) pk Facial Tissue Bldg Nov 2025 11.53 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 444020058001 General Fund Planning (1/3) bx Envelope, (2/3) pk Facial Tissue Plng Nov 2025 11.53 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 444020058001 General Fund DPW-Engineering (1/3) bx Envelope, (2/3) pk Facial Tissue PW Eng Nov 2025 11.52 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 446136461001 General Fund Building (1/3) pk Scrunge Bldg Nov 2025 1.46 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 446136461001 General Fund Planning (1/3) pk Scrunge Plng Nov 2025 1.45 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 446136461001 General Fund DPW-Engineering (1/3) pk Scrunge PW Eng Nov 2025 1.45 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 447365508001 General Fund Building (1/3) ca Paper Bldg Nov 2025 25.59 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 447365508001 General Fund Planning (1/3) ca Paper Plng Nov 2025 25.59 36832 ODP BUSINESS SOLUTIONS LLC 12/11/2025 447365508001 General Fund DPW-Engineering (1/3) ca Paper PW Eng Nov 2025 25.59 36832 Total 115.71
36833 ODP BUSINESS SOLUTIONS LLC 12/11/2025 444018884001 General Fund DPW-Engineering (1) Cyberpower PW Nov 2025 22.19 36833 ODP BUSINESS SOLUTIONS LLC 12/11/2025 446447787001 General Fund DPW-Engineering (1) USB 3.2 PW Nov 2025 122.27 36833 ODP BUSINESS SOLUTIONS LLC 12/11/2025 447787621001 General Fund Administration (2) bx Staples, (1) ca Sanitizer, (1) pk White Out Tape Admin Nov 2025 71.65 36833 ODP BUSINESS SOLUTIONS LLC 12/11/2025 449118988001 General Fund Administration (1) 2026 Calendar Refill, (1) ct Paper Admin Nov 2025 64.12 36833 Total 280.23
36834 PACIFIC PENINSULA GROUP 12/11/2025 APW24-00125 General Fund Refund Road Bond Dep APW24-00125, 92 Inglewood 2,500.00 36834 PACIFIC PENINSULA GROUP 12/11/2025 APW24-00135 General Fund Refund Road Bond Dep APW24-00135, 92 Inglewood 5,000.00 36834 PACIFIC PENINSULA GROUP 12/11/2025 APW24-00136 General Fund Refund Road Bond Dep APW24-00136, 92 Inglewood 2,500.00 36834 PACIFIC PENINSULA GROUP 12/11/2025 APW25-00201 General Fund Refund Road Bond Dep APW25-00201, 53 Santiago 2,500.00 36834 Total 12,500.00
36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 General Fund Administration Clean Energy's Solar Admin & Council Chambers 6/30/25 -9/30/25 253.14 36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 General Fund Building Clean Energy's Solar Building 6/30/25 -9/30/25 253.14 36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 Library Fund Clean Energy's Solar Library 6/30/25 -9/30/25 4,050.22 36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 General Fund Police Clean Energy's Solar PD 6/30/25 -9/30/25 5,062.78 36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 General Fund Planning Clean Energy's Solar Planning 6/30/25 -9/30/25 253.14

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36835 PENINSULA CLEAN ENERGY 12/11/2025 CA-2025-Q3 General Fund DPW-Engineering Clean Energy's Solar PW 6/30/25 -9/30/25 253.14 36835 Total 10,125.56
36836 PG&E 12/11/2025 11940786962/Nov 2025 General Fund Administration Civic Center 80 Fair Oaks Admin & Chamber Nov 2025 1,452.11 36836 PG&E 12/11/2025 11940786962/Nov 2025 General Fund Building Civic Center 80 Fair Oaks Bldg Nov 2025 1,452.11 36836 PG&E 12/11/2025 11940786962/Nov 2025 Library Fund Civic Center 80 Fair Oaks Library Nov 2025 3,872.30 36836 PG&E 12/11/2025 11940786962/Nov 2025 General Fund Police Civic Center 80 Fair Oaks PD Nov 2025 9,680.75 36836 PG&E 12/11/2025 11940786962/Nov 2025 General Fund Planning Civic Center 80 Fair Oaks Plng Nov 2025 1,452.11 36836 PG&E 12/11/2025 11940786962/Nov 2025 General Fund DPW-Engineering Civic Center 80 Fair Oaks PW Nov 2025 1,452.11 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Park Program Activity Bldg 150 Watkins 9/26/25 -10/27/25 385.06 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Park Program Modular Bldg 150 Watkins 9/26/25 -10/27/25 836.20 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Park Maint. Pump150 Watkins 9/26/25 -10/27/25 948.51 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Street Maint. Signal Marsh-Middlefield 9/23/25 -10/22/25 80.88 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Street Maint. Signal Middlefield-Oak Grove 9/23/25 -10/22/25 99.73 36836 PG&E 12/11/2025 56788311910/Oct 2025 General Fund DPW-Street Maint. Street Lights 9/27/25 -10/28/25 5,378.71 36836 PG&E 12/11/2025 PGE-MTPL/Nov 2025 General Fund DPW-Park Maint. Acct0896302362-0 160 Watkins (Gilmore House) Nov 2025 305.79 36836 PG&E 12/11/2025 PGE-MTPL/Nov 2025 General Fund DPW-Street Maint. Acct3457969588-2 El Camino/Atherton Signal Nov 2025 164.76 36836 PG&E 12/11/2025 PGE-MTPL/Nov 2025 General Fund DPW-Street Maint. Acct7086226696-5 NE Cor Marsh/Middlefield Rd Nov 2025 8.75 36836 PG&E 12/11/2025 PGE-MTPL/Nov 2025 General Fund DPW-Street Maint. Acct8029699924-8 330 El Camino (Beacon Lights) Nov 2025 129.14 36836 PG&E 12/11/2025 PGE-MTPL/Nov 2025 General Fund DPW-Street Maint. Acct9291302548-9 Dinkelspiel (Corp Ofc/Storage) Nov 2025 131.02 36836 Total 27,830.04
36837 PITNEY BOWES BANK INC. 12/11/2025 PBP#38852315 General Fund Interdepartmental Postage Meter Refill & Tran Fee Town Nov 2025 806.75 36837 Total 806.75
36838 RADONICH CORP 12/11/2025 S2506121 General Fund Administration (2) hrs AV Tech Basic Equip Adj & Event Support Admin 9/25/25 412.00 36838 Total 412.00
36839 RUBBERFORM RECYCLED PRODUCTS LLC 12/11/2025 RF93206 General Fund DPW-Street Maint. (80) Plastic Lag Shield PW Dec 2025 134.55 36839 Total 134.55
36840 SAFEGUARD BUSINESS SYSTEMS 12/11/2025 452542 General Fund Finance 2025 Forms -(3) 1099-NEC Copy B, (6) Laser W-2, (4) Double Window Envelope Fin Nov 2025 173.75
36840 Total 173.75
36841 SAN JOSE BMW/VESPA 12/11/2025 282857 General Fund Police Replaced Tires, Brake Rotors & Brake Pads 2021 BMW PD Nov 2025 1,624.18 36841 Total 1,624.18
36842 SAN MATEO CNTY CONTROLLERS OFFICE 12/11/2025 Nov-25 General Fund Allocation of Parking PD Nov 2025 355.50 36842 Total 355.50
36843 SHELTON ROOFING COMPANY INC 12/11/2025 BP25-00419 General Fund Refund Recycling Dep BP25-00419, 69 Stern 500.00 36843 Total 500.00
36844 SKLARIN RICHARD 12/11/2025 9 General Fund Administration Leaf Blower Rebate R. Sklarin Admin Dec 2025 250.00 36844 Total 250.00
36845 SOCIETY OF MUNICIPAL ARBORISTS 12/11/2025 3FRTTUO6-0001 General Fund DPW-Engineering 2026 Municipal Forestry Institute Conf S. Bentz 2/22/26 -2/27/26 2,550.00 36845 Total 2,550.00
36846 SUTTER EAP 12/11/2025 20251231 General Fund Interdepartmental (42) Employee Assistance Program Dec 2025 168.00 36846 Total 168.00
36847 SYSERCO INC. 12/11/2025 18965 Library Fund Svc Support Program Energy Maint System Library Dec 2025 826.63 36847 SYSERCO INC. 12/11/2025 18965 General Fund DPW-Building Maint. Svc Support Program Energy Maint System Town Dec 2025 1,928.79 36847 Total 2,755.42
36848 THE CITIES GROUP 12/11/2025 7/1/25-12/31/25 General Fund Group Life/ ADD 7/1/25 -12/31/25 3,217.25 36848 THE CITIES GROUP 12/11/2025 7/1/25-12/31/25 General Fund LTD Program Assessment 7/1/25 -12/31/25 4,619.07 36848 Total 7,836.32
36849 TOSHIBA FINANCIAL SERVICES 12/11/2025 40685191 General Fund Building (1/3) Lease Toshiba AC Copier & Usage Bldg Nov 2025 285.64 36849 TOSHIBA FINANCIAL SERVICES 12/11/2025 40685191 General Fund Planning (1/3) Lease Toshiba AC Copier & Usage Plng Nov 2025 285.64 36849 TOSHIBA FINANCIAL SERVICES 12/11/2025 40685191 General Fund DPW-Engineering (1/3) Lease Toshiba AC Copier & Usage PW Eng Nov 2025 285.64 36849 TOSHIBA FINANCIAL SERVICES 12/11/2025 40685191 General Fund Administration Lease Toshiba e-Studio5525ACT Copier Admin Nov 2025 1,789.10 36849 Total 2,646.02

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36850 TRIDENT K9 CONSULTING 12/11/2025 1746 General Fund Police K9 Maint Trng Jessie D. Romero PD 11/5, 11/12, 11/19, 11/26/25 600.00 36850 TRIDENT K9 CONSULTING 12/11/2025 1746 General Fund Police K9 Maint Trng Maverick I. Davidovich PD 11/5, 11/12, 11/19, 11/26/25 600.00 36850 Total 1,200.00
36851 TRIPEPI SMITH & ASSOCIATES INC. 12/11/2025 16100 General Fund Police Graphic Arts Svc & Website Development & Maint PD Nov 2025 482.50 36851 Total 482.50
36852 TURBO DATA SYSTEMS INC 12/11/2025 47335 General Fund Police E-Traffic Citation Processing PD Nov 2025 40.26 36852 TURBO DATA SYSTEMS INC 12/11/2025 47336 General Fund Police (10) Lease E-Cite PD Nov 2025 2,760.94 36852 TURBO DATA SYSTEMS INC 12/11/2025 47337 General Fund Police Traffic Citation Processing PD Nov 2025 1,215.50 36852 Total 4,016.70
36853 WEST COAST ARBORISTS INC. 12/11/2025 235651 General Fund DPW-Street Maint. Tree Maint Svc El Camino Real PW 10/1/25 -10/15/25 14,713.20 36853 Total 14,713.20
36854 WEX BANK 12/11/2025 109205955 General Fund Police Fuel Charges PD 11/7/25 -12/6/25 6,573.32 36854 Total 6,573.32
36855 WORKCARE INC 12/11/2025 WCI-00453178 General Fund Police Wellness Program (2) Incentive Prize, (1) EKG Usage PD Nov 2025 284.30 36855 WORKCARE INC 12/11/2025 WCI-00453178 General Fund Police Wellness Program Management Fee PD Nov 2025 13,333.33 36855 Total 13,617.63
36856 WRIGHT GARDNER LLC 12/11/2025 70360 General Fund DPW-Building Maint. Monthly Indoor Plant Svc PW Dec 2025 463.23 36856 Total 463.23
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration (2) bx Trail Mix, (2) bx Nabisco, (2) bx Cookie, (2) bx Fruit Bar, (2) pk Coke Zero, (1) pk Diet Coke Admin Nov 2025 297.60
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration (2) Fireproof File Organizer Box w/Lock Admin Nov 2025 144.36 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund City Council (2) Polo Shirt, (1) Fleece w/Town Logo Council Member Lane Council Oct 2025 150.71
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration (3) Coffee, (1) bx Hot Chocolate, (1) bx Tea Holiday Event 12/11/25 992.60 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration (1) Birthday Cake Team Luncheon Oct 2025 21.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund City Council Dinner for Council Meeting 11/19/25 308.62 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration International Munucipal Clerks Membership Admin Oct 2025 135.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration Luncheon EAP Workshop Admin Nov 2025 269.75 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration Staff Dinner Admin Nov 2025 53.08 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0022/11-24-25MG General Fund Administration Team Luncheon Admin Oct 2025 848.72 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police (2) Armorer Certification -Credit I. Davidovich PD Nov 2025 (690.00) 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police (2) Armorer Certification I. Davidovich PD Nov 2025 690.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police (3) Replacement Battery Cap PD Oct 2025 119.90 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Bridge Toll Motorcycle PD Nov 2025 8.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Lodging Peer Support Conf D. Richardson PD 10/27/25 -10/30/25 1,262.52 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Lodging Peer Support Conf G. Dutta PD 10/27/25 -10/30/25 1,053.88 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Lodging SLI Session# 6/8 Trng D. Metzger PD Nov 2025 571.65 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Lodging Trifle Marksmanship/sniper Trng D. Romero PD Nov 2025 735.30 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 0071/10-22-25AG General Fund Police Luncheon for OTS Grant Meeting Hosts PD Nov 2025 460.95 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental Adobe Subscription 11/25/25 -12/24/25 599.75 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental Business Dropbox Subscription 10/26/25 -11/26/25 126.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund City Council Cupcakes for Mayor Lewis's Birthday Nov 2025 92.62 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental Google Youtube Membership Subscription Nov 2025 13.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental TinyURL Subscription Renewal for Town's Website 19.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental Vista Social Subscription Nov 2025 30.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 1649/11-24-25AS General Fund Interdepartmental Zoom Subscription for Meeting 11/12/25 -12/11/25 476.90 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration Auto Maint Svc -Oil & Oil Filter Change, Rotate Tires CM G. Rodericks Nov 2025 259.08
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration ChatGPT Plus Subscription CM G. Rodericks 10/25/25 -11/25/25 20.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration Constant Contact Subscription CM G. Rodericks Oct 2025 35.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund City Council Floor Decal Train Station Museum Nov 2025 154.23 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration Lodging 2025 ICMA Conf -Credit CM G. Rodericks Oct 2025 (48.38)

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration Lodging 2025 ICMA Conf CM G. Rodericks Oct 2025 1,337.92 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration The Wall Street Journal CM G. Rodericks Nov 2025 38.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 2431/11-24-25GR General Fund Administration Uber 2025 ICMA Conf CM G. Roderick Oct 2025 42.10 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (1) Acrylic Lettering "Hall of History" Hallway PD Nov 2025 186.82 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (1) OTC Grant Bike PD Nov 2025 111.55 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (1) pk Printer Toner PD Nov 2025 142.18 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (1) pk Printer Toner PD Nov 2025 289.83 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (1) Rechargeable Rail Mounted Weapon Light PD Oct 2025 196.86 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (2) Birthday Cake Luncheon Team Building PD Nov 2025 44.28 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (2) OTC Grant Bike PD Nov 2025 295.07 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (2) Printer Toner for Sgt Office PD Nov 2025 172.79 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (3) ca Copy Paper PD Oct 2025 212.79 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund DPW-Park Maint. (3) HVAC Floor Vent Gilmore House HP Park Oct 2025 99.49 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (4) Wondershop for CopTable Supplies PD Nov 2025 23.07 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police (5) pk Disposable Cups PD Oct 2025 172.10 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police Grooming Svc Therapy Dog Emmy J. Fong PD Nov 2025 103.55 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police Luncheon Team Building PD Nov 2025 348.27 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police Mailchip Monthly Fee ADAPT PD Oct 2025 51.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police Refresher for ADAPT Meeting PD Nov 2025 43.73 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 3850/11-24-25PD General Fund Police Reg Fee Pet Partners Therapy Dog Emmy J. Fong PD Oct 2025 95.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Engineering (1) Brita Water Filter Pitcher PW Oct 2025 53.36 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund Building (1) Installation Standard Book Bldg Nov 2025 70.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund Building (1/3) bx Trail Mix, (1/3) Beef Jerky, (1/3) Bagels, (1/3) bx Green Tea, (1/3) Eng Muffin Bldg Nov 2025 93.20
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Engineering (1/3) bx Trail Mix, (1/3) Beef Jerky, (1/3) Bagels, (1/3) bx Green Tea, (1/3) Eng Muffin PW Eng Nov 2025 93.20
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund Planning (1/3) bx Trail Mix, (1/3) Beef Jerky, (1/3) Bagels, (1/3) bx Green Tea, (1/3) Eng Muffin Plng Nov 2025 93.20
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Building Maint. (2) Paper Towel Dispenser Holder PW Nov 2025 45.70 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Street Maint. (2) Safety Jackets W. Burse PW Nov 2025 87.48 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Street Maint. 2026 ISA Professional Membership Renewal S. Bentz PW Nov 2025 220.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Street Maint. 2026 Urban & Community Forestry Society Membership S. Bentz PW 95.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Engineering Farewell Lunch for MCE's Retired Staffs PW Nov 2025 252.56 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4525/11-24-25HL General Fund DPW-Park Maint. IQ Data Plans Annual Renewal for Park Nov 2025 175.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police (1) Color Printer Toner PD Oct 2025 59.05 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police (1) Dish Brush Scrubber, (1) Kitchen Sponges PD Nov 2025 42.19 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police (1) pk Black Printer Toner PD Oct 2025 49.84 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police (2) Color Printer Toner PD Oct 2025 65.58 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police 2026 LCW Annual Employment Law Conf D. Larsen Nov 2025 670.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police Coffee Vertuo Capsules (1 )Coffee Discovery, (1)Barista Creations PD Nov 2025 223.94
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police Office Supply PD Nov 2025 115.56 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 4635/10-22-25DL General Fund Police TLO -Trans Union Search Monthly Fee PD Nov 2025 100.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Park Maint. (1) Chisel Marker, (2) dz Towel for Holiday Decor PW Nov 2025 91.44 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Park Maint. (1) Dust Mop, (1) Broom, (1) Dust Pan PW Nov 2025 78.46 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Park Maint. (1) Leaf Guard, (6) pk Energizer Battery PW Nov 2025 25.11 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Street Maint. (1) Storm Drain Makers PW Nov 2025 743.13 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Street Maint. (2) Hanging Strips, (2) Heavy Duty Tape, (1) Screws PW Nov 2025 77.82 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Park Maint. (3) Toilet Repair Kit HP Park Nov 2025 123.25 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 6235/11-24-25WB General Fund DPW-Street Maint. (3) Tough Tote, (2) Patch Kit PW Nov 2025 53.70 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Armorer Certification -Credit I. Davidovich PD Nov 2025 (345.00) 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Armorer Certification I. Davidovich PD Nov 2025 345.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Axon Fleet Wiring Kit, (1) Axon Camera Mount PD Oct 2025 382.81

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Bore Cleaning Rod, (1) Needle Oiler, (1) Gun Cleaning Rod PD Nov 2025 86.68 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Gun Scrubbing Cleaning PD Nov 2025 5.64 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Jump Starter Battery Pack PD Oct 2025 79.35 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) pk AAA Battery, (2) Garage Door Remote PD Nov 2025 49.14 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (1) Sticky Notes, (2) DYMO Label, (1) dz Pens PD Oct 2025 68.19 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (6) pk iPhone Charger, (2) USB Charger, (3) 9V Battery PD Nov 2025 88.84 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police (8) bx Breakfast for Supervisors Meeting PD Nov 2025 167.40 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police Apple Storage Subcription E. Madrigal PD Nov 2025 0.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police Lodging Peer Support Conf K. Shum PD Oct 2025 1,053.88 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police Reg Fee Nor Cal Training Day & Pooty Lunch CAPE Member E. Madrigal PD 12/4/25 25.00
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7603/10-22-25EM General Fund Police Reg fee Nor Cal Training Day & Pooty Lunch J. Taylor PD 12/4/25 35.00 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7629/11-24-25CS General Fund Planning (1) dz Pens, (1) pk Marker, (1) ca Bottle Water for ADU Mixer Event Nov 2025 25.73
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7629/11-24-25CS General Fund Planning (1) pk Cookies for ADU Mixer Event Nov 2025 9.99 36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7629/11-24-25CS General Fund Planning (1) pk Sprite, (1) pk Coke, (1) Veggie Tray, (3) Deli for ADU Mixer Event Nov 2025 130.92
36857 IMPAC. GOVERNMENT SERVICES 12/11/2025 7629/11-24-25CS General Fund Planning (2) Badge Name, (1) Label, (1) Notebook for ADU Mixer Event Nov 2025 74.75 36857 Total 19,303.28
36858 AGUILAR CESAR 12/18/2025 1208 General Fund Administration (2.5) hrs Full Svc (2) Trackless Train for Halloween Event 10/30/25 3,330.00 36858 Total 3,330.00
36859 AXON ENTERPRISES INC. 12/18/2025 INUS357869 General Fund Police (25) Axon Fleet Camera Kit, Installation & Veh Lic PD Nov 2025 19,933.68 36859 AXON ENTERPRISES INC. 12/18/2025 INUS393212 General Fund Police (25) Axon Evidence/Investigate Ecom/Redaction Lic, Video Support, Channel Svc, & Body Camera PD Nov 2025 80,875.88
36859 Total 100,809.56
36860 BLUETRITON BRANDS INC 12/18/2025 05K8720145752 General Fund Administration Drinking Water Rentals Admin 10/21/25 -11/28/25 27.44 36860 BLUETRITON BRANDS INC 12/18/2025 05L8720145752 General Fund Administration Drinking Water Admin 11/15/25 -12/14/25 114.39 36860 Total 141.83
36861 BROWN VANCE 12/18/2025 BP25-00445 General Fund Refund Recycling Dep BP25-00445, 170 Atherton 35,021.18 36861 Total 35,021.18
36862 CAPITAL PROGRAM MANAGEMENT INC 12/18/2025 23-13-22 GF Projects Upper Atherton Channel Assessment & Relining Project Nov 2025 1,443.00 36862 Total 1,443.00
36863 CINTAS CORPORATION 12/18/2025 4252385025 General Fund Police (5) Traffic Mat, (1) Active Scraper PD Dec 2025 120.71 36863 Total 120.71
36864 CINTAS CORPORATION NO. 2 12/18/2025 5307238709 General Fund Police First Aid Cabinet Refilled PD Dec 2025 356.44 36864 Total 356.44
36865 CORODATA SHREDDING INC. 12/18/2025 1556121 General Fund Administration Shredding Svcs Admin Nov 2025 53.56 36865 Total 53.56
36866 FAST RESPONSE ON-SITE TESTING INC. 12/18/2025 160621 General Fund Police Onsite Testing (16) Respirator, (16) Pulmonary, (16) Audiometry, (32) Fit PD Sept 2025 4,148.60
36866 Total 4,148.60
36867 FOLGER GRAPHICS INC 12/18/2025 145918 General Fund Administration (2480) Utility Rates Postcards Admin Dec 2025 1,466.88 36867 Total 1,466.88
36868 HUMBLE HUSTLER MASTERS INC 12/18/2025 000694 General Fund Police (45) Healthy Meal Program PD 12/1/25 540.00 36868 Total 540.00
36869 INFINITY TECHNOLOGIES 12/18/2025 4619 General Fund DPW-Engineering General GIS Support PW Nov 2025 192.50 36869 INFINITY TECHNOLOGIES 12/18/2025 4664 General Fund Interdepartmental Contract IT Support Svcs Nov 2025 14,620.00 36869 INFINITY TECHNOLOGIES 12/18/2025 4664 General Fund Interdepartmental Datto/Spanning Office 365 Subscription Nov 2025 256.50 36869 INFINITY TECHNOLOGIES 12/18/2025 4664 General Fund Interdepartmental Duo Software Subscription Nov 2025 215.00 36869 INFINITY TECHNOLOGIES 12/18/2025 4664 General Fund Interdepartmental IT Svc -HPP Camera System Maint Nov 2025 260.00

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36869 Total 15,544.00
36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 GF Projects ADLP Corridor Traffic & Safety Improvement Project Nov 2025 1,391.25 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 GF Projects Children's Garden Project Library Nov 2025 1,662.50 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 GF Projects HPP Playground -Design/Sub Nov 2025 3,650.00 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 GF Projects HPP Playground -Outreach Nov 2025 2,000.00 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 GF Projects Pavement Project -CM&I Nov 2025 5,127.50 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 Gas Tax Pavement Project -Design Nov 2025 800.00 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866580 General Fund Building Surveying & Development Review Bldg Nov 2025 390.00 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866629 GF Projects Contract Bldg & Safety Svcs -55% Bldg Rev Nov 2025 122,579.36 36870 INTERWEST CONSULTING GROUP INC 12/18/2025 2866629 GF Projects Reimb Lease Dell Computer Bldg Nov 2025 (148.92) 36870 Total 137,451.69
36871 JOHNNY SHOKOUH S 12/18/2025 BP25-00193 General Fund Refund Recycling Dep BP25-00193, 48 Oak 3,341.25 36871 Total 3,341.25
36872 KREFELD'S AWARDS INC 12/18/2025 36949 General Fund Administration (1) Plaque Engraved Mayor E. Lewis Admin Dec 2025 485.90 36872 Total 485.90
36873 MCCi LLC 12/18/2025 PS26472 General Fund Administration Laserfiche Project -MCCi Svc Package 75% Upon Project Initiation Admin Dec 2025 27,000.00
36873 Total 27,000.00
36874 MCCULLEY STEVE 12/18/2025 12/2/25-12/5/25 General Fund Police Lodging SMCPCSA Retreat Chief S. McCulley 12/2/25 -12/5/25 769.08 36874 MCCULLEY STEVE 12/18/2025 12/2/25-12/5/25 General Fund Police Meal SMCPCSA Retreat Chief S. McCulley 12/2/25 34.96 36874 MCCULLEY STEVE 12/18/2025 12/2/25-12/5/25 General Fund Police Meal SMCPCSA Retreat Chief S. McCulley 12/4/25 49.70 36874 Total 853.74
36875 MISTER SOFTEE NORCAL 12/18/2025 6631 General Fund Administration Ice Cream Truck for Halloween Event 10/30/25 1,962.00 36875 Total 1,962.00
36876 MULTI-AGENCY SUPPORT SERVICES 12/18/2025 68a39e2957eb5 General Fund Police Reg Fee UAS Advanced & Night Operators Trng Commander D. Larsen PD 12/15/25 -12/19/25 1,860.00
36876 MULTI-AGENCY SUPPORT SERVICES 12/18/2025 68a39e2957eb5 General Fund Police Reg Fee UAS Advanced & Night Operators Trng E. Rivera PD 12/15/25 - 12/19/25 1,860.00
36876 Total 3,720.00
36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 448129777001 General Fund Building (1) dz Pens Bldg Nov 2025 28.69 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 448143101001 General Fund Building (1) pk Sharpie, (1) dz Marker, (1) Staple, (1) ct Creamer, (1) Clipboard, (1) pk Pad, (1) Wall Cadender Bldg Nov 2025 122.72
36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 448143108001 General Fund Building (1) Stapler Bldg Nov 2025 25.90 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 448143110001 General Fund Building (3) Dorcy Flashlight/Powerbank Bldg Nov 2025 190.28 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 449997687001 General Fund Building (1/3) ca Copy Paper, (2/3) Binders Bldg Nov 2025 31.08 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 449997687001 General Fund Planning (1/3) ca Copy Paper, (2/3) Binders Plng Nov 2025 31.08 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 449997687001 General Fund DPW-Engineering (1/3) ca Copy Paper, (2/3) Binders PW Nov 2025 31.08 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450499938001 General Fund Building (1/3) Erasable Board, (2/3) Deskpad Bldg Dec 2025 28.77 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450499938001 General Fund Planning (1/3) Erasable Board, (2/3) Deskpad Plng Dec 2025 28.78 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450499938001 General Fund DPW-Engineering (1/3) Erasable Board, (2/3) Deskpad PW Eng Dec 2025 28.78 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450502324001 General Fund Building (2/3) Wall Calendar Bldg Dec 2025 19.70 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450502324001 General Fund Planning (2/3) Wall Calendar Plng Dec 2025 19.70 36877 ODP BUSINESS SOLUTIONS LLC 12/18/2025 450502324001 General Fund DPW-Engineering (2/3) Wall Calendar PW Eng Dec 2025 19.70 36877 Total 606.26
36878 PACIFIC PENINSULA CUSTOM GROUP 12/18/2025 BP23-00612 General Fund Refund Recycling Dep BP23-0061, 63 Santiago 1,000.00 36878 PACIFIC PENINSULA CUSTOM GROUP 12/18/2025 BP23-00613 General Fund Refund Recycling Dep BP23-00613, 63 Santiago 1,000.00 36878 PACIFIC PENINSULA CUSTOM GROUP 12/18/2025 BP23-00614 General Fund Refund Recycling Dep BP23-00614, 63 Santiago 1,000.00 36878 Total 3,000.00
36879 PACIFIC PENINSULA GROUP 12/18/2025 APW24-00103 General Fund Refund Road Bond Dep APW24-00103, 63 Santiago 2,500.00 36879 Total 2,500.00
36880 RIDENHOUR JOHNSON JEREB 12/18/2025 TPZ25-00023 General Fund Refund Permit Fee -Permit Not Require TPZ25-00023, 72 Winchester 1,045.00 36880 RIDENHOUR JOHNSON JEREB 12/18/2025 TPZ25-00023 General Fund Refund Plng Surcharge -Permit Not Require TPZ25-00023, 72 Winchester 27.69

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Check# Vendor Name Check Date Invoice# Fund Dept Description Amount 36880 RIDENHOUR JOHNSON JEREB 12/18/2025 TPZ25-00023 General Fund Refund Tech Surcharge -Permit Not Require TPZ25-00023, 72 Winchester 36.58 36880 Total 1,109.27
36881 RUBBERFORM RECYCLED PRODUCTS LLC 12/18/2025 RF92865 Measure A Speed Bumps for Glenwood Oct 2025 3,517.79 36881 Total 3,517.79
36882 SOUNDTHINKING INC. 12/18/2025 INV#14246 General Fund Police Crime Tracer Annual Subscription PD 7/1/25 -6/30/26 2,890.00 36882 Total 2,890.00
36883 TELECOMMUNICATIONS ENGINEERING 12/18/2025 49655 General Fund Police Facilities Mgmt & Maint Public Safety Comm Center PD Oct 2025 2,603.50 36883 Total 2,603.50
36884 TETRA TECH INC. 12/18/2025 52522372 GF Projects Upper Atherton Channel Relining Project Oct 2025 12,724.00 36884 Total 12,724.00
36885 THOMAS SWAN SIGN COMPANY INC. 12/18/2025 48774-08-D GF Projects Recognition Plaques Station Building - 50% Dep Dec 2025 1,900.39 36885 Total 1,900.39
36886 TRIPEPI SMITH & ASSOCIATES INC. 12/18/2025 16180 General Fund Administration Newsletter Production Admin Nov 2025 2,485.00 36886 Total 2,485.00
36887 WRIGHT GARDNER LLC 12/18/2025 65821 General Fund DPW-Building Maint. Monthly Indoor Plant Svc Feb 2025 463.23 36887 Total 463.23
Grand Total 924,733.35

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Town of Atherton City Council Regular Meeting & Closed Session – December 17, 2025

Page 1 of 4 ends

REGULAR MEETING
CALL TO ORDER: Mayor Lewis called the meeting to order at 6:00 p.m.

PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, DeGolia, Widmer, Vice Mayor Holland, Mayor Lewis – Present

CITY COUNCIL REORGANIZATION
PUBLIC COMMENTS:

Helen Wolter from Assemblymember Marc Berman’s office thanked Mayor Lewis and the full Council on their service to the community.

San Mateo County Supervisor Ray Muller, 3 Supervisorial District thanked Mayor Lewis and the full Council on their service to the community.

CITY COUNCIL REORGANIZATION
Message from Outgoing Mayor – Mayor Elizabeth Lewis
Mayor Lewis addressed the Town and reinforced the significance of the work that Council and Town Staff have done in 2025 to improve Atherton in real and meaningful ways.

Selection of Mayor and Vice Mayor – Administered by the City Clerk City Clerk Suber formally vacated the offices of Mayor and Vice Mayor and opened the floor to nominations for the vacated offices.

Council Member DeGolia nominated Council Member Holland to the seat of Mayor, council voted unanimously to appoint her for 2026.

Council Member Lewis nominated Council Member DeGolia to the seat of Vice Mayor, and the council voted unanimously to appoint him for 2026.

Message from Incoming Mayor – Mayor Holland
Newly appointed Mayor Holland made her remarks outlining goals for 2026.

MINUTES
Town of Atherton
City Council
DECEMBER 17, 2025

REGULAR MEETING

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Town of Atherton City Council Regular Meeting & Closed Session – December 17, 2025

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Oath of Office for Mayor and Vice Mayor – Administered by the City Clerk Oaths of Office for the new Mayor and Vice Mayor were administered by City Clerk Suber.

PUBLIC COMMENTS – NONE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members – NONE

DEPARTMENTAL WRITTEN REPORT
There were no comments.

REPORT OUT OF CLOSED SESSION – No Closed Session was held prior to this Council Meeting.

CONSENT AGENDA (Items 1 – 4)

1. APPROVAL OF BILLS AND CLAIMS FOR NOVEMBER 2025 IN THE AMOUNT OF $1,730,227

2. APPROVAL OF MINUTES FOR NOVEMBER 19 AND DECEMBER 3, 2025

3. SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND ATHERTON MUNICIPAL CODE CHAPTER 17.52 “ACCESSORY DWELLING UNITS”
Adopted Ordinance 675

4. ACCEPTANCE OF TREASURER’S REPORT FOR THE FIRST QUARTER ENDED SEPTEMBER 30, 2025
MOTION BY: Widmer, Second by DeGolia to approve all Items in the Consent Agenda, including adopting Ordinance 675 to the Atherton Municipal Code.

AYES: Lane, Widmer, Lewis, DeGolia, Holland
NOES:

ABSENT:

ABSTAIN:

PUBLIC HEARING – (Item 5)

5. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY TITLE ONLY, AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025 CALIFORNIA

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Town of Atherton City Council Regular Meeting & Closed Session – December 17, 2025

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BUILDING STANDARDS CODE, RETAINING EXISTING MODIFICATIONS;

AND RATIFY THE FIRE REGULATIONS, AS ADOPTED BY THE MENLO

PARK FIRE PROTECTION DISTRICT
Atherton Building Official Fred Lustenberger presented the details of the potential Ordinance to Council. Menlo Fire Marshall Gage Schlice also attended the meeting and answered several questions the Council had about fire suppression systems and electric vehicles.

MOTION BY Holland, Second By Lane to introduce for first reading, by title only, an Ordinance amending Title 15 of the Atherton Municipal Code adopting by Reference the 2025 California Building Standards Code, retaining existing modifications; and ratify the fire regulations, as adopted by the Menlo Park Fire Protection District AYES: Lane, Widmer, Lewis, DeGolia, Holland
NOES:

ABSENT:

ABSTAIN:

REGULAR AGENDA (Items 6)

6. SENIOR TASK FORCE EVENT REPORT AND REQUEST FOR FINANCIAL

SUPPORT FOR MARKETING MATERIALS AND SUPPLIES
Jo-Ann Sokolov presented on behalf of the Senior Task Force to Council about the successes of the Task Force event in 2025 and why they’d like to hold additional events in 2026 with support from the Town. Ken Frederick provided some additional information in response to Council questions via Zoom.

Council had several questions about the future of the Senior Task Force and plans for becoming more independent from the Town of Atherton, as well as cooperating with the Towns of Woodside and Portola Valley.

Council supported the need for marketing of future events and directed staff to manage the delivery of the mailers requested by the Senior Task Force.

MOTION BY: Widmer, Second by DeGolia, to provide $2,800 to the Senior Task Force for marketing and event refreshments.

AYES: Lane, Widmer, Lewis, DeGolia, Holland
NOES:

ABSENT:

ABSTAIN:

Council articulated that if the STF has a need for additional funds related to future events, they can make an additional request to Council. They noted that all funds will be managed by Town staff.

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Town of Atherton City Council Regular Meeting & Closed Session – December 17, 2025

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FUTURE AGENDA ITEMS – NONE

ADJOURN
Mayor Holland adjourned the meeting at 7:00 pm.
________________________
Anthony Suber, City Clerk

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Town of Atherton City Council Special Meeting January 14, 2026

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SPECIAL MEETING
Mayor Holland called the meeting to order at 4:00 p.m.

ROLL CALL – Widmer, Lewis, Lane, Vice Mayor DeGolia, Mayor Holland – Present

PUBLIC COMMENT
• None

REPORT OUT FROM CLOSED SESSION
City Attorney Ebrahimi made a report to Council in a Closed Session and no direction was given.

STUDY SESSION ITEMS

1. UPDATE ON MENLO COLLEGE CAMPUS HOUSING DEVELOPMENT
Town Planning Brittany Bendix presented the current progress of the Campus Housing Project at Menlo College. The project architect described the current plans for the proposed building and answered several questions from Council regarding the layout of the proposed building and the location of a potential parking structure.

This was a presentation only and will return to Council for future action.

COUNCIL REPORTS/COMMENTS – NONE

ADJOURN
Mayor Holland adjourned the meeting at 6:05 pm.
________________________
Michael Gallagher, Clerk / Reception

MINUTES
Town of Atherton
City Council
JANUARY 14, 2026

SPECIAL MEETING - STUDY SESSION

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Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 21, 2026
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2025 CRACK SEAL &
SLURRY SEAL PROJECT, PROJECT NUMBER 56092

RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.

BACKGROUND
The Council awarded a construction contract on July 16, 2025, to Graham Contractors, Inc. for $248,425 and authorized change orders up to $25,000 for a total amount of $273,425. This project consisted of performing crack sealing and placing Type II micro-surfacing on the listed streets, and included notifications, traffic control, prep work, micro-surface seal installation, compaction, sweeping, re-striping and installation of pavement markings per Town standard Slurry seal locations are listed below and shown on the attached map:

Slurry Seal Locations are:

Camino a Los Cerros (Camino Por Los Arboles – City Limit) Catalpa Drive (Irving Avenue - James Avenue)
Fair Oaks Lane (Dinkelspiel Station Lane – El Camino Real) Fair Oaks Lane – cul-de-sac (N/O 1 Fair Oaks Lane to end) Fair Oaks Lane – cul-de-sac (N/O 35 Fair Oaks Lane to end) Faxon Road (Faxon Forrest Lane - Barry Lane)
Greenoaks Drive (Deodora Drive - Frederick Avenue)
Greenoaks Drive - (Frederick Avenue - Oak Grove Avenue) Greenoaks Drive - (Oak Grove Avenue - Rosewood Drive)
Heather Drive – cul-de-sac (Heather Drive to end)

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2025 Crack Seal and Slurry Seal
JANUARY 21, 2026

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1 2
5 9
Irving Avenue – cul-de-sac (Heather Drive to end)
Irving Avenue (Heather Drive - Magnolia Drive)
Irving Avenue – cul-de-sac (Irving Avenue to end)
Meadow Lane (Walsh Road to end)
Park Drive (South Gate Drive to North Gate Drive)
Rosewood Drive (Greenoaks Drive to Greenoaks Drive)
Selby Lane – cul-de-sac (E/O 241 Selby Lane to end)
South Gate Drive (Almendral Avenue to Park Drive)
Maple Avenue (portion between Dinkelspiel Station Lane and El Camino Real) Marsh Road (Fair Oaks Avenue to Middlefield Road) *crack seal only Work under the contract has been completed.

ANALYSIS
The original contract price was for $248,425.00 with a change order allowance of $25,000.00 for a total expenditure authorization of $273,425.00. There was a decrease in striping quantities resulting is a savings of $4,920, and additional striping and pavement markings added on Tuscaloosa Avenue and Selby Lane in the amount of $11,958. The final contract amount was $255,463.

Original Contract $248,425
Striping quantity adjustments -$4,920
Additional striping – Striping and Markings on Tuscaloosa and Selby Lane $11,958 Total $255,463

FISCAL IMPACT
Measure A and Measure M funds in the amount of $273,425 were approved for this project. The final cost of work was $255,463.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.

PUBLIC NOTICE

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2025 Crack Seal and Slurry Seal
JANUARY 21, 2026

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1 2
5 9
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Location Map

2. Notice of Completion

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RECORD REQUESTED BY:

TOWN OF ATHERTON_____________
AND WHEN RECORDED MAIL TO:

CITY CLERK, TOWN OF ATHERTON
80 FAIR OAKS LANE _____________

ATHERTON, CALIFORNIA 94027____
___________________________________________________________________________ No fee pursuant to Government Code Section 6103 SPACE ABOVE THIS LINE FOR RECORDER’S USE

TOWN OF ATHERTON

NOTICE OF COMPLETION
2025 CRACK SEAL & SLURRY SEAL PROJECT
PROJECT NO. 56092

ATHERTON, CALIFORNIA
NOTICE IS HEREBY GIVEN THAT Robert Ovadia, Engineer of Work for the Town of Atherton, County of San Mateo, California, on the 21st day of January, 2026 did file with the City Clerk of said Town a Certificate of Completion for the work described in the construction contract awarded to Graham Contractors, Inc. on the 16th day of July, 2025, said contract being executed on the 24th day of July, 2025.

That said work and improvements were accepted as completed on the 21st day of January 2026 and that acceptance for completion of said work was ordered by Motion of the City Council of said Town and that the name of the surety on the Contractor’s bond for performance, labor and materials on said project is Western Surety Company, 151 N. Franklin Street, 17th Floor, Chicago, IL 60606.

That said work and improvements consists of performing crack sealing, type II microsurfacing, and stripping on various streets per Town standard specifications and special provisions. Work under the contract has been completed.

That I, Robert Ovadia, City Engineer of the Town of Atherton, am authorized by said Motion to execute and file this notice with the County Recorder of the County of San Mateo.

BY: ______________________ ATTEST: ________________________ Robert Ovadia, City Engineer Anthony Suber, City Clerk
______________________ _______________________
Date Date
‘I declare under penalty of perjury that the foregoing is true and correct.’ ______________Atherton, CA___________________
(Date and Place) (Signature) Robert Ovadia, City Engineer TOWN OF ATHERTON Page 70 of 273

CERTIFICATE OF COMPLETION
PROJECT NAME: 2025 CRACK SEAL & SLURRY SEAL PROJECT
PROJECT NUMBER: 56092
LOCATION: VARIOUS STREETS THROUGHOUT ATHERTON
NOTICE IS HEREBY GIVEN:

1. That on January 21st, 2026, the Public Works project known as 2025 CRACK SEAL & SLURRY SEAL PROJECT, Project Number 56092 was completed in accordance with the plans and specifications as required by the Town of Atherton.

2. That the name and address of the party filling this notice is:

Town of Atherton
80 Fair Oaks Lane
Atherton, California 94027.

3. That the name and address of the Contractor responsible for the construction of the project is:

Graham Contractors, Inc.
860 Lonus Street
San Jose, California, 95126

4. That the name and address of the Contractor’s surety is:

Western Surety company
151 N. Franklin Street, 17th Floor
Chicago, Illinois 60606

5. That the project is described as:

This project consists of performing crack sealing, type II micro-surfacing, and stripping on various streets per Town standard specifications and special provisions.

BY: _________________________ _______________________
Robert Ovadia, P.E. Date
City Engineer
ATTEST: ____________________________ _______________________ Anthony Suber Date
City Clerk

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Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARING
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: FRED LUSTENBERGER, BUILDING OFFICIAL
DATE: JANUARY 21, 2026
SUBJECT: WAIVE THE SECOND READING AND ADOPTION OF AN
ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON
MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025

CALIFORNIA BUILDING STANDARDS CODE, RETAINING
EXISTING MODIFICATIONS; AND RATIFY THE FIRE

REGULATIONS, AS ADOPTED BY THE MENLO PARK FIRE
PROTECTION DISTRICT.

RECOMMENDATION
Staff recommends that the City Council waive the second reading and adopt the attached ordinance and amend Title 15 of the Atherton Municipal Code adopting by Reference the 2025 California Building Standards Code, retaining existing modifications; and ratify the fire regulations, as adopted by the Menlo Park Fire Protection District.

BACKGROUND/ANALYSIS
The City Council introduced and commented on the proposed ordinance at the December 17, 2025 Council Meeting. They requested clarification on the requirements for fire suppression system as it relates to electric vehicle charging but did not suggest any changes to the ordinance.

Utilizing nine-point criteria as provided for in state statute, the California Building Standards Commission (CBSC), through a public hearing process, considers amendments and revisions to the Model Codes from State Regulatory Agencies every three years. Upon CBSC approval, the amended Model Codes are published, and become a part of Title 24 of the California Code of Regulations which are in effect 180 days after publication.

The 2025 California Building Standards Codes that will take effect throughout California on January 1, 2026 (Health and Safety Code (HSC) Section 18938). The Codes specified in the California Code of Regulations, are mandated by the State of California and the Building Official is required to administer and enforce those codes.

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The amending of certain portions of Title 15 of the Town of Atherton Municipal Code is necessary to maintain consistency among the new building codes, procedures and terminology and the Town’s existing regulations.

Provisions within California statute (HSC Sections 17958.7 and 18941.5 (b)) allow local agencies the authority to establish more restrictive building standards when reasonably necessary because of local climatic, geologic, or topographical conditions but not the authority to reduce the minimum standards established by the California Code of Regulations.

The more restrictive modifications and findings carry forward the current more restrictive fire sprinkler requirements were adopted by the Menlo Park Fire District, which provides fire protection to Atherton and neighboring communities. The specific factors that require and bring forward the more extensive requirements for the installation of fire sprinklers were identified with findings by the Board of the Menlo Park Fire Protection District. Similar findings are set forth in Section 1 of the attached Ordinance.

Adoption
Government Code Section 50022.2 and Health and Safety Code section 17922 requires that local agencies adopt the Building Codes. Because Staff is also recommending re-adopting an administrative appendix by reference and a more restrictive modification to the code by ratifying the Menlo Park Fire Regulations the adopting procedure outlined in Government Code Section 50022.3 should be followed.

Copies of the codes are available at the Town’s Permit Center offices during regular hours.

FISCAL IMPACT
None

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials. The Town maintains an active and up to date Project Website at http://caatherton.civicplus.com/index.aspx?NID=290.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has or X has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ PMC & Civic Center Advisory Committee (meets as needed) ____ Environmental Programs Committee (meets every other month) Page 73 of 273 ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)

ATTACHMENTS

1. Ordinance Amending Title 15 of the Atherton Municipal Code

2. Menlo Park Fire Protection District Ordinance

3. MPFPD Standards and Guidelines Manual

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Ordinance No. _____

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ORDINANCE ______

AN ORDINANCE OF THE CITY COUNCIL OF THE TOWN OF
ATHERTON AMENDING CHAPTERS 15.02 15.04. 15.08, 15.12, 15.16, 15.18,

15.19, 15.20, 15.22 AND 15.44 IN ORDER TO ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE, INCLUDING THE

BUILDING, RESIDENTIAL, ELECTRICAL, PLUMBING, MECHANICAL,

ENERGY, HISTORICAL BUILDING, FIRE (BY RATIFICATION), GREEN AND EXISTING BUILDING CODES AND CHAPTER 1 DIVISION II OF THE 2025 EDITION OF THE CALIFORNIA BUILDING CODE AS THE

ATHERTON ADMINISTRATIVE CODE
WHEREAS, the California Building Standards Code (CBSC), also known as Title 24 of the California Code of Regulations (CCR), is updated by the California Building Standards Commission from time to time based upon published model codes specified in the California Health and Safety Code; and
WHEREAS, the 2025 CBSC and modifications will take effect on January 1, 2026; and
WHEREAS, local jurisdictions responsible for enforcement of the California Buildings Standards Code must enact local administrative regulations and amendments in order to implement the California Building Standards Code; and
WHEREAS, the City Council wishes to ratify the adoption by Menlo Park Fire Protection District of the new Fire Code with local modification regarding the installation of automatic fire suppression systems and other fire safety enhancements as allowed by the Sections 13869 and 17958 of the California Health and Safety Code;

NOW, THEREFORE, THE CITY COUNCIL OF THE TOWN OF ATHERTON DOES ORDAIN AS FOLLOWS:

Section 1. Findings
The City Council finds and determines that:

A. A duly noticed hearing before the City Council was held on December 17, 2025. Copies of the codes to be adopted are on file and available for inspection.

B. The adoption of these codes is exempt from the California Environmental Quality Act under Section 15061(b)(3) of Title 14 of the California Code of Regulations because it will not have a significant effect on the environment.

C. This ordinance is adopted pursuant to Health and Safety Code Section 17958.5 and 17922.1 and Government Code Sections 50022.2 and 50022.3 D. Greater than normal vulnerability to seismic events and to fire requires the modification of the State Building Standards Code for the protection of the public health, safety and welfare due to local climatic, geologic or topographical conditions as follows:

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Ordinance No. _____

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1. Climate
The Town, on average, experiences an annual rainfall of 19.7 inches.

This rainfall can be expected between October and April of each year. However, during the summer months there is little, if any measurable precipitation. During this dry period the temperatures are usually between 70 – 95 F degrees with light to gusty westerly winds. These dry winds, combined with the natural and imported vegetation, which is dominant throughout the area, create hazardous fuel conditions that can cause extensive encroaching into these wooded and grass covered areas where wind-driven fires can have severe consequences. Because of variable weather patterns, normal rainfall cannot always be relied upon. This can result in water rationing and water allocation programs, as demonstrated in past drought patterns.

Water shortages may also be expected in the future due to limited water storage capabilities and increased consumption.

2. Geology
The Town is situated on alluvial soils between San Francisco Bay and the San Andreas Fault zones. The location makes older structures particularly vulnerable to damage and caused by seismic events. The relatively young geological processes that have created the San Francisco Bay Area are still active today.

Seismically, the District sits between two active earthquake faults (San Andreas and the Hayward/Calaveras), and numerous potentially active faults. A majority of the Town’s land surface is in the high-to-moderate seismic hazard zones. Bedrock lies beneath the area at depths generally 300 feet or more. The predominant soils patterns increase adverse effects on structures from major seismic events. A significant portion of the Town’s residential and commercial structures are located in seismic risk zones. Fires following an earthquake have the potential of causing greater loss of life and damage than the earthquake itself.

3. Topography.

The Town’s topography does not lend itself to a systematic street and road layout which would promote easy traffic flow, especially during emergencies.

The Town is divided by a major state highway (El Camino Real) and a railroad track. It includes hilly areas and heavily wooded areas with winding roads and numerous cul de sac streets. These conditions are likely to adversely affect response times of emergency personnel during periods of heavy traffic or conditions of major emergencies. The Town’s location on the San Francisco Peninsula, where there is a strong north-south commute pattern between several cities and towns on limited transportation corridors, results in very congested roads during peak commute hours.

This creates barriers that increase the response time of fire equipment and other emergency services.

4. Built-in Automatic Fire Suppression Systems
The increased risk to people and property from fire makes it necessary to require the installation of built-in automatic fire protection systems that provide early detection and initial control until the arrival of emergency resources.

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Ordinance No. _____

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During large scale disasters, such as seismic events, these fire protection systems reduce the hazard of the spread of multiple fires to adjacent properties.

Section 2. Section 15.02.010 of the Atherton Municipal Code is hereby amended to read as follows:

Section 15.02.010 Adoption of the California Administrative Code, 2025 Edition That certain document, one printed copy of which is on file with the building official of the town, being marked and designated as Chapter 1 of Division II of the 2025 Edition of the California Building Code as published by the International Code Council is adopted and incorporated by reference and made a part of this chapter as if fully set out in this chapter, subject to amendments, deletions and additions to it as provided in this chapter. A copy of the 2025 California Building Code printed in code book form shall be kept on file in the office of the City Clerk.

Section 3. Section 15.04.10 of the Atherton Municipal Code is hereby amended to read as follows:

15.04.010 Adoption of the California Building and Residential Codes, 2025 Editions That a certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the 2025 California Building Code, Volumes 1 and 2 (Title 24, Part 2), and the 2025 California Residential Code (Title 24, Part 2.5) with Appendix Chapters BF (Patio Covers) & BO (Existing Buildings) as published by the International Code Council and adopted by the California Building Standards Commission as Title 24 California Code of Regulations, is adopted as the Building Code of the Town for regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area and maintenance of all buildings and/or structures in the Town; control of excavation and grading; providing for the issuance of permits and collection of fees; providing penalties for violation of such code; and each and all of the regulations, provisions, penalties of such 2025 California Building Code, and the 2025 California Residential Code and are referred to, adopted and made a part of this chapter as if fully set out in this chapter, subject to the amendments, deletions and additions thereto, as provided in this chapter.

Section 4. Section 15.08.010 of the Atherton Municipal Code is hereby amended to read as follows:

15.08.010 Adoption of the California Electrical Code, 2025 Edition That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the"2025 California Electrical Code," California Code of Regulations, Title 24, Part 3, is adopted as the Electrical Code of the Town for the purpose of providing for the issuance of permits for the installation or alteration of electrical systems, and the collection of fees for the same, defining certain terms, establishing minimum regulations for the installation or alterations or additions or repairs of electrical systems and the inspection thereof, providing penalties for its violation; and each and all of the regulations , provisions, penalties, conditions and terms of such 2025 California Electrical Code, are referred to, adopted and made

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Ordinance No. _____

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part of this chapter as if fully set out in this chapter, subject to the amendments, deletions and additions thereto, as provided in this chapter.

Section 5. Section 15.12.010 of the Atherton Municipal Code is hereby amended to read as follows:

15.12.010 Adoption of the California Plumbing Code, 2025 Edition That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the"2025 California Plumbing Code," including Appendix Chapters as published by the International Association of Plumbing and Mechanical officials, and adopted by the California Building Standards Commission as Title 24, California Code of Regulations, Part 5, is adopted as the Plumbing Code of the Town, requiring a permit for the installation or alteration of plumbing and drainage systems; defining certain terms; establishing minimum regulations for the installation or alteration or addition or repairs of plumbing and drainage systems and the inspection thereof, providing penalties for its violation; and each and all of the regulations, provisions, penalties, conditions and terms of the 2025 California Plumbing Code are referred to, adopted and made a part of this chapter, as if fully set out in this chapter, subject to the amendments, deletions, and additions thereto, as provided in this chapter.

Section 6. Chapter 15.16.010 of the Atherton Municipal Code is hereby amended to read as follows

15.16.010 Adoption of the California Mechanical Code, 2025 Edition That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the "2025 California Mechanical Code," including Appendix Chapters, as published by the International Association of Plumbing and Mechanical officials, and adopted by the California Building Standards Commission as Title 24, Part 4, California Code of Regulations, is adopted as the Mechanical Code of the Town in order to provide complete requirements for the installation and maintenance of heating, ventilating, cooling and refrigeration systems; and each and all of the regulations, provisions, and penalties of such 2025 California Mechanical Code, are referred to, adopted and made a part of this chapter as if fully set out in this chapter, subject to the amendments, deletions and additions thereto, as provided in this chapter.

Section 7. Chapter 15.18.010 of the Atherton Municipal Code is hereby amended to read as follows:15.18.010
Adoption of the California Energy Code, 2025 Edition
That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the “2025 California Energy Code”, including Appendix Chapter 1-A, as published by the California Building Standards Commission and identified as California Code of Regulations Title 24, Part 6, is adopted as the Energy Code for the Town regulating energy efficiency and conservation for all buildings and structures and each and all of the regulations, provisions, and penalties of such 2025 California Energy Code, are referred to, adopted and made a part of this chapter as if fully set out in this chapter, subject to the amendments, deletions and additions thereto, as provided in this chapter.

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Ordinance No. _____

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Section 8. Chapter 15.19.010 of the Atherton Municipal Code is hereby amended to read as follows:

15.19.010 Adoption of the California Green Building Code, 2025 Edition That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the “2025 California Green Building Standards Code or CalGreen”, as published by the California Building Standards Commission and identified as California Code of Regulations, Title 24, Part 11, is adopted as the Green Building Code for the Town regulating improving public health, safety and general welfare by enhancing the design and construction of buildings through the use of building concepts having a reduced negative impact or positive environmental impact for all buildings and structures and each and all of the regulations, provisions, and penalties of such 2025 California Green Building Standards Code, are referred to, adopted and made a part of this chapter as if fully set out in this chapter, subject to the amendments, deletions and additions thereto, as provided in this chapter.

Section 9. Chapter 15.20.010 of the Atherton Municipal Code is hereby amended to read as follows:

15.20.010 Adoption of the California Historical Building Code, 2025 Edition That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the 2025 California Historical Buildings Code, as published by the International Code Council, and adopted by the California Building Standards Commission as California Code of Regulations Title 24, Part 8, regulating construction in an effort to preserve the character and nature of Historical Buildings within the Town.

Section 10. Chapter 15.22.010 of the Atherton Municipal is hereby added to read as follows:

15.22.010 California Fire Code, 2025 Edition, Ratified and adoption of the California Wildland-Urban Interface Code, 2025 Edition
The Menlo Park Fire Protection District Ordinance Number 55-2025 entitled District Fire Prevention Code, which adopts the 2025 California Fire Code (based on the 2024 International Fire Code) codified as Title 24 of the California Code of Regulations Part 9), with local amendments in response local conditions, is hereby ratified.

That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the 2025 California Wildland-Urban Interface Code, as published by the International Code Council and adopted by the Building Standards Commission as Title 24, California Code of Regulations, Part 7, is adopted as the Wildland-Urban Interface Code of the Town regulating building materials, systems and/or assemblies used in the exterior design and construction of new buildings located in any designated Fire Hazard Severity Zones or Wildland-Urban Fire Areas.

Section 11. Chapter 15.44.010 of the Atherton Municipal Code is hereby amended to read as follows:

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Ordinance No. _____

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15.44.010. Adoption of the California Existing Buildings Code, 2025 edition.

That certain document, one copy of which is on file in the office of the Building Official of the Town, being marked and designated as the “2025 California Existing Buildings Code” Appendix Chapter A1, as published by the International Code Council and adopted by the California Building Standards Commission, as California Code of Regulations Title 24, Part 10, is adopted as the code for the maintenance of existing buildings and structures throughout the Town that are constructed of Unreinforced Masonry and establishing a program for the same.

Section 12. Except as hereby amended, said Atherton Municipal Code as amended shall be and remain in full force and effect.

Section 13. If any section, subsection, sentence, clause, phrase, or portion of this ordinance or the application thereof to any person or circumstances is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions hereof nor other applications of the ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are declared to be severable.

Section 14. This Ordinance shall be posted as required by law within the Town of Atherton and shall be effective on January 1, 2026.
* * * * * * * * * * * * *
I hereby certify that a public hearing of the foregoing ordinance was held at a regular meeting of the City Council of the Town of Atherton held on December 17, 2025 and was adopted by said City Council at a regular meeting held on DATE, by the following roll call vote:

AYES: Council Members:

NOES: Council Members:

ABSENT: Council Members:

ABSTAIN: Council Members:
______________________________
Elizabeth Lewis, MAYOR
Town of Atherton

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Ordinance No. _____

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ATTEST:
_____________________________
Anthony Suber, City Clerk
APPROVED AS TO FORM:
_____________________________
Mona Ebrahimi, City Attorney

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Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: JANUARY 21, 2026
SUBJECT: 2026 COUNCIL COMMITTEE ASSIGNMENTS

RECOMMENDATION
It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.

BACKGROUND
The newly selected Mayor reorganizes the City Council committees and regional assignments each January. A complete list of the 2026 Council assignments selected by Mayor Holland is attached for reference.

ANALYSIS
None.

FISCAL IMPACT
None.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal D - Be Forward Thinking

POLICY FOCUS
There are no significant policy issues associated with this item.

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2026 Council Committee Assignments
JANUARY 21, 2026

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PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. 2026 Committee Assignments

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Wednesday, January 14, 2026
Atherton City Council
Committee and Regional Agency Assignments
Mayoral Assignments 2026
APPOINTMENT 2026
Board/Voting Position
Association of Bay Area Governments (ABAG) (Link) Lane/Lewis Cal/Mod Local Agency Policy Maker Group (Link) Lewis/Holland City/Council Association of Governments (C/CAG) (Link) Lewis/Holland League of California Cities (Link) Widmer/Lane
Library JPA Governing Board (Link) DeGolia/Lewis
Peninsula Clean Energy (Link) DeGolia/Holland
Commute.org (Link) Lane/Lewis
San Francisco Airport Roundtable (Link) Lane/Holland
SMC Emergency Services Council (Link) Widmer/DeGolia
Liaison-Only Agencies or Groups
Holbrook-Palmer Park Foundation Widmer/DeGolia
Menlo Park Fire Protection District (Link) Lewis/Lane
Town Committee Liaisons
Audit & Finance Committee Holland/Widmer
Transportation, Bike & Ped
Advisory Committee
Lewis/Holland
Environmental Programs Committee Lane/Holland
Park & Recreation Committee DeGolia/Widmer
City Council Ad Hoc or Standing Subcommittees
Refuse Services Subcommittee (Standing) Widmer/DeGolia
Historic Train Station Ad Hoc Subcommittee DeGolia

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Item No. 6
Town of Atherton
CITY COUNCIL STAFF REPORT – REGULAR AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 21, 2026
SUBJECT: BUILDING AND LIFE SAFETY SERVICES

CONTRACTAMENDMENT WITH INTERWEST CONSULTING
GROUP

RECOMMENDATION
It is recommended that the Council approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years, with compensation based on a fixed (65%) percentage of building fees collected; Direct the City Attorney to prepare the amendment; and Authorize the City Manager to execute the amendment.

BACKGROUND
Interwest Consulting Group (Interwest) has been providing Building and Life Safety Services for the Town since 2011. Atherton’s current services agreement with provides that Interwest is paid 58% of the first $1,000,000 in building fee revenue and 55% of building fee revenue in excess of $1,000,000. Additionally, the Town pays Interwest a flat fee per plan review and inspection service for various permits that are subsidized by the Town, such as solar installations, green energy upgrades (electric heat pump and water heaters), and accessory dwelling units. Interwest has held the above rates since the original contract was entered into.

Prior to expiration of the contract in 2023, Interwest advised the Town that the CPI and their cost of service had increased in excess of 33% over the course of the contract and requested an adjustment in their service fees to cover their additional costs of service. As the Town was in the process of completing its fee and cost of service analysis, and it was unknown how the building permit fees would change, Interwest agreed to maintain their current fees until the Town’s fee study was completed and a new fee schedule established. Though the new fee schedule was adopted and became effective on May 1, 2024, Interwest agreed to extend the contract on a monthto-month basis as they assessed the impacts of the fee adjustments against their operating costs.

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Building and Life Safety Services
JANUARY 21, 2026

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ANALYSIS
Service Delivery
Over the last year, Interwest has had several staff transitions and now has a core group of four (4) on-site personnel, including a Building Official, Permit Technician, and two inspectors.

Additionally, Interwest provides off-site plan review services related to building and life-safety.

Interwest continues to provide high quality services to Atherton residents, and as evidenced in the monthly reports, is able to consistently meet and/or exceed the standards set for permit plan reviews for initial and subsequent reviews for both major and minor permit applications. Interwest works closely with Town staff to provide integrated plan review and inspection services.

Staff does not recommend changes to services or service levels.

Compensation
As stated above, Interwest is paid 58% of the first $1,000,000 in building fee revenue and 55% of building fee revenue in excess of $1,000,000. Additionally, the Town pays Interwest a flat fee per plan review and inspection service for various permits that are subsidized by the Town, such as solar installations, green energy upgrades (electric heat pump and water heaters), and accessory dwelling units. Though Interwest has held the above rates since the original contract was entered into, they advised the Town in 2023 that the fees collected were insufficient to cover their costs.

As the Town was in the process of completing its fee and cost of service analysis, and it was unknown how the building permit fees would change, Interwest agreed to month-to-month extensions as the Town’s completed its fee study, updated the new fee schedule, and Interwest assessed the impacts of the fee adjustments against their operating costs.

Though the fee increases have assisted in reducing the financial gap, Interwest has requested an adjustment in the compensation rate associated with the extension and has offered two options as follows:

Option 1 – Building Fee Percentage + additional per application fees This option provides for a base compensation rate of revenue collected for Building Permit Services (plan review, permit issuance and inspection) plus per-unit charge for various subsidized permits:
• Base Compensation Rate = 60% of Building Fees collected by the Town • Additional plan review/inspection charges:
o ADU - $3,000 per unit
o JADU - $2,000 per unit
o Solar - $250 per application
o Green Mechanical, Electrical, Plumbing (MEP) - $250 per application Option 2 - Flat Building Fee Percentage

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Building and Life Safety Services
JANUARY 21, 2026

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This option provides for compensation solely based on a percentage of revenue collected for Building Permit services (plan review, permit issuance and inspection). This option would include coverage for the various subsidized permits:
• Compensation Rate = 65% of Building Fees collected by the Town Staff recommends the selection of Option 2 as it limits the Town’s liability and risk related to the compensation for services where the Town either does not collect fees or has subsidized the permit fee. Further, Option 2 provides a simpler calculation and auditing trail.

It is recommended that the City Council extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with the ability to extend the contract for up to three (3) additional one-year terms with compensation based on a fixed percentage (65%) of building fees collected by the Town.

FISCAL IMPACT
The cost associated with this agreement are directly correlated to Building and Life Safety Services permit activities (plan reviews, inspections and permit processing) and are covered by the revenue collected for development services.

The proposed contract amendment would increase the compensation rate to Interwest Group for Building and Life Safety Services to either:

Option 1.
60% of Building Permit Fee Revenue plus per unit/application charges. If this option is selected, though the compensation is predominantly tied to revenues collected, there is some risk related to the per unit/application charges as these numbers will fluctuate and potentially increase as more accessory dwelling units are constructed.

Option 2.
(Recommended) 65% of Building Permit Revenue with no additional per unit/application charges.

If this option is selected, compensation will be directly linked to revenue collected.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency

POLICY FOCUS

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Building and Life Safety Services
JANUARY 21, 2026

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The Building and Life Safety Services contract with Interwest Consulting Group has been in place since 2011 (14 years). Extension of the current contract with Interwest Consulting Group will ensure that the Town and its residents continue to receive high-quality services at competitive cost.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

ATTACHMENTS

1. Interwest Proposal Dated December 3, 2025

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December 3, 2025
Robert Ovadia
Public Works Director
80 Fair Oaks Lane
Atheron, CA 94027
Re: Building and Life Safety Services – Updated Fee Schedule Dear Robert,
Interwest is proud of our long-standing partnership with the Town of Atherton, and we look forward to continuing our collaboration for many years to come. We are pleased to propose a multi-year contract that will provide added stability and support for both the Town and Interwest.

Included below is the updated fee schedule for Building and Life Safety Services to be incorporated into the new contract. This proposal is based on our experience over the past several years, as well as the updated rates implemented by the Town in July 2025.

Fee Schedule – Option #1
• 60% of Building Fees collected by the Town (Valuation-Based Fees calculated from the Valuation Table) • Accessory Dwelling Units (ADUs): $3,000 per unit
• Junior Accessory Dwelling Units (JADUs): $2,000 per unit • Green Identified –Mechanical, Electrical, Plumbing (MEP) Permits: $250 per application • Solar Panel Permits: $250 per application
or
Fee Schedule – Option #2
• 65% of Building Fees collected by the Town (Valuation-Based Fees calculated from the Valuation Table) If you have any questions, concerns, or would like further clarification regarding this proposal, please do not hesitate to contact me.

Thank you once again for your continued trust in Interwest to provide comprehensive building department services. We look forward to supporting the needs of the Atherton community for many years to come.

Sincerely,
Eric Pendley
Vice President of Operations
|9300 W Stockton Blvd, Suite 105| Elk Grove CA 95758

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Item No. 7
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 21, 2026
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH

TJKM TRANSPORTATION CONSULTANTS FOR THE TOWN

CENTER AREA PARKING AND TRAFFIC OPERATIONS

EVALUATION AND MIDDLEFIELD ROAD TRAFFIC ANALYSIS

RECOMMENDATION
Staff recommends the City Council approve a professional services agreement with TJKM Transportation Consultants (TJKM) for the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis, in the total amount not to exceed $137,000; authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement; and authorize a contingency amount of $20,000 for the studies.

BACKGROUND
The Town Center and Library Complex (Complex) experiences recurring parking challenges due to the success of the Town Center and Library. The parking demand far exceeds the capacity of the existing parking lot and has impacted the residential streets around the Complex. To address these concerns, the Town has implemented a permit parking program for Ashfield Road and Maple Avenue and encourages visitors to park at Holbrook Palmer Park, where there is ample parking.

Additionally, certain programs have been moved from the Complex to Holbrook-Palmer Park.

Currently, Dinkelspiel Station Lane does not have a dedicated walkway or sidewalk between Maple Avenue and Watkins Avenue to facilitate pedestrian mobility between the Town Center Complex and Holbrook-Palmer Park. Due to the limited right-of-way along Dinkelspiel Station Lane, one-way traffic control may need to facilitate such improvement.

Middlefield Road at Watkins Avenue and Fair Oaks Lane intersections are currently one-way stop controlled with stop signs on the approaches to Middlefield Road. High traffic demand at both intersections lead to pedestrian mobility concerns and long queues on the approaches to Middlefield Road, as left-turning vehicles and through movements at Fair Oaks Lane/Palmer Ln struggle to find adequate gaps particularly during peak hours.

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Parking and Traffic Studies
JANUARY 21, 2026

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To address these issues, an evaluation of parking needs, improvements at the Town Center and pedestrian facilities along Dinkelspiel Station Lane is needed, as well as a review of the Middlefield Road intersections with Watkins Avenue and Fair Oaks Lane to enhance safety and mobility for pedestrian, bicycle and vehicular traffic.

ANALYSIS
Staff solicited a proposal from TJKM to conduct the desired analyses. TJKM provided a proposal to conduct the following studies:

1. Parking Study for Town Center Complex and Vicinity; and Holbrook Palmer Park Lot

2. Assessment of pedestrian mobility needs along Dinkelspiel Station Lane for One-way operations of Dinkelspiel Station Lane between Maple Avenue and Watkins Avenue

3. Traffic Study for Middlefield Road intersections at Watkins Avenue and Fair Oaks Lane Parking Study
The Parking Study would evaluate the parking supply/demand imbalance at the Town Center, onstreet parking conditions in the vicinity of the Town Center, parking needs of Town and library staff, Town fleet, and deliveries, parking needs for Mademoiselle Colette coffee shop employees, customers, and deliveries, and need for parking enforcement. The Study would also develop recommendations for improvements including signage/striping enhancements and other opportunities to add parking at the Town Center. This scope of work would include field observations, data collection and analysis, report, attendance at up to two community meetings and one City Council meeting. The cost for this portion of the study is $47,200.

Dinkelspiel Station Lane Pedestrian Pathway
The Assessment would evaluate the feasibility and options for providing a pedestrian facility along Dinkelspiel Station Lane between the Town Center and Holbrook-Plamer Park, including crossing enhancements at Watkins Avenue. Due to the limited right-of-way along Dinkelspiel Station Lane between Maple Avenue and Watkins Avenue, the analysis will include a review of the impacts associated with providing a safe and convenient walkway between the Park and the Town Center, including potential one-way traffic operation options. This study would be conducted after the completion of the parking study and only if a determination is made that a path can only be added if the Town considers one-way control of the street. This scope of work would include data collection and analysis, conceptual drawings, rough order of magnitude (ROM) cost estimates.

The cost for this portion of the study is $62,560. Based on previous requests by Council, staff also requested an estimate of costs to provide a visual simulation of traffic operations associated with the one-way traffic adjustments. TJKM advised that a different analysis program would be required with an added cost of $60,000 for a total fee of $122,560. Based on the additional cost, the visual simulation is not recommended.

Middlefield Road Intersection Evaluations
The Traffic Study would evaluate the intersections of Middlefield Road at Watkins Avenue and at Fair Oaks Lane including review and warrants for traffic signals, pedestrian hybrid beacons (HAWK) and a rectangular rapid flashing beacons (RRFB) at each location to enhance pedestrian safety and improve mobility of all modes (vehicle, bicycle and pedestrian). If an intersection meets

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Parking and Traffic Studies
JANUARY 21, 2026

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the traffic signal warrants, signal timing plans and signal coordination would be developed using Synchro. This scope of work would include field observations, data collection and analysis, and report. The cost for this portion of the study is $26,675.

Staff is recommending approval for all three studies at this time, for a total approval of $136,435 for Parking Study, Pedestrian Pathway Assessment and Traffic Study without the visual simulation.

A separate fee proposal will be provided for the preparation of construction documents including design and construction drawings, cost estimates, and specifications based on the outcome of each study and desired improvements at each location.

FISCAL IMPACT
Sufficient funds are available in the FY 2025-26 Capital Improvements Program Budget. Funds for Town Center & Library Circulation Project – Holbrook-Palmer Park Connection is included in the Civic Center Master Plan Implementation Program budget in the amount of $200,000 and for Evaluation of traffic control devices and other improvements at both Middlefield Road/Fair Oaks Lane and Middlefield/Watkins Avenue is included in the Traffic Safety Improvement Program budget in the amount of $100,000.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal B - Improve Public Safety & Emergency Preparedness • Goal E - Maintain and Improve Public Infrastructure

POLICY FOCUS
Enter Policy Focus Here

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.

COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission

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Parking and Traffic Studies
JANUARY 21, 2026

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ATTACHMENTS

1. TJKM Transportation Consultants Proposal for Parking and Traffic Operations Evaluations dated December 9, 2025

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CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 www.TJKM.com
December 9, 2025
Robert Ovadia, P.E.

Director of Public Works
Town of Atherton
80 Fair Oaks Lane,
Atherton, CA 94027
[email protected]
Subject: Proposal for Parking and Traffic Operations Evaluations Dear Robert,
TJKM Transportation Consultants (TJKM) is pleased to submit this revised proposal to conduct the following studies for the Town of Atherton:

A. Parking Study for Town Center Complex and Vicinity; and Holbrook Palmer Park Lot B. Traffic Study for Middlefield Road intersections at Watkins Avenue and Fair Oaks Lane C. Traffic Assessment for One-way operations of Dinkelspiel Station Lane between Watkins and Maple
Further details on each evaluation are provided below.

A. Parking Study
The Town Center and Library Complex experiences recurring parking challenges due to much increased parking demand by the Town staff and visitors. Due to the parking demand that far exceeds the Main Parking Lot capacity, the additional demand spills over to the residential streets around the Complex. To fully assess the parking conditions and to develop effective solutions, we propose the following tasks:

Town Center & Library Lot
1) Collect parking occupancy data for three consecutive weekdays from 9am to 5pm.

Develop detailed charts documenting the data by day and by hour. 2) Review the Library’s programming calendar and attendance at each event for one complete month. Incorporate parking needs of the Library programs and events in the assessment.
3) Assess current parking demand for the City and Library staff, City fleet, and deliveries. 4) Assess current parking demand for Mademoiselle Colette coffee shop employees, customers, and deliveries.
5) Complete a parking analysis to determine when and how often the lot gets full. 6) Review all signs and curb/pavement markings.

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Robert Ovadia
Dec. 9, 2025

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7) Identify wide-ranging solutions to address the parking supply/demand imbalance at the Lot, including modified striping layout to add more spaces, restricted parking, designated parking for specific use, signage, adding parking spaces on Caltrain property, etc.

On-Street Parking
1) Review all signs, curb/pavement markings, and parking restrictions for each block within the study area (map attached). The proposed study area includes Fair Oaks Lane, Ashfield Road, Maple Avenue, Walnut Avenue and Watkins Avenue; all between El Camino Real and Dinkelspiel Station Lane. Develop detailed arial maps reflecting all existing conditions related to on-street parking.
2) Conduct a community meeting (Meeting # 1) to receive initial feedback from the residents and businesses within the study area. This feedback will be incorporated into the data collection and field observations.
3) Collect parking occupancy data for three consecutive weekdays, from 9am to 5pm.

Develop detailed charts documenting the data, by day and by hour for each block within the study area.
4) Analyze data; develop strategies and solutions to address on-street parking related concerns. Prepare maps and charts showing recommended solutions. 5) Present study findings to the community (Meeting # 2) and receive feedback. Revise recommendations as appropriate. Finalize and submit recommendations for improving on-street parking conditions.

Holbrook Palmer Park Parking Lot
1) Identify necessary improvements to provide safe and convenient walking path from the Lot to the Complex, including any improvements to the Watkins/Dinkelspiel crosswalk. The evaluation will include presence and condition of sidewalks, crosswalks, ADA-compliant wheelchair ramps, street-lighting level, etc.
2) Present the recommendations to the Town staff; finalize and submit the list of improvements.

Overall, the Parking Study will address numerous parking related matters including:
▪ Parking supply/demand imbalance at the Town Center Lot ▪ On-street parking conditions in the Town Center vicinity ▪ Signage/Striping Enhancements
▪ Parking Needs of Town and Library Staff, Town fleet, and deliveries ▪ Parking needs for Mademoiselle Colette coffee shop employees, customers, and deliveries ▪ Need for Parking Enforcement
TJKM’s effort will involve field observations, data collection and analysis, staff and community engagement, summaries on maps/charts/graphics, development of technical memo, a final report, etc. Our effort also includes necessary presentation slides and handouts for and attendance at

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Robert Ovadia
Dec. 9, 2025

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two community meetings (virtual) and one City Council meeting. We expect to utilize TJKM’s inhouse expertise of engineers, planners, and graphic designers as well as NDS for data collection.

Our fee proposal to accomplish the tasks outlined above is $42,800 plus $,4,400 for data collection.

The data collection and analysis effort for three consecutive weekdays is included. Each additional day will add $1,400 to NDS fees for data collection and $1,050 to TJKM fees for analysis and graphics. TJKM will process and pay NDS invoices and submit for reimbursement by the Town.

B. Traffic Study for Middlefield Road
This study will evaluate two intersections along Middlefield Road as outlined below and shown on the attached map.
1) Perform a traffic signal warrant analysis, and evaluation of a pedestrian hybrid beacon (HAWK), and a rectangular rapid flashing beacon (RRFB), to enhance the pedestrian safety at the following two intersections:
a. Middlefield Road and Watkins Avenue
b. Middlefield Road and Fair Oaks Lane/Palmer Lane
Proposed fee is $6,675 ($4,175 plus $2,500 for data collection). 2) If an intersection meets the traffic signal warrants, develop signal timing plans, reevaluate, and develop signal coordination for Middlefield corridor using Synchro for five intersections to be selected by the City.

Proposed fee is $20,000 ($4,000 per intersection).

Overall, this evaluation involves field observations, data collection, warrant analysis, signal timing plans, signal coordination and preparing draft and final reports. TJKM will prepare and submit a Technical Memorandum summarizing results of the analysis.

If these intersections qualify for a traffic signal, HAWK or RRFB, TJKM will prepare engineering designs, cost estimates, and construction coordination plans. A fee proposal will be provided based on the study outcome and recommended improvements.

C. Dinkelspiel Station Lane – One-way Operations
To encourage the visitors to the Town Center and Library to park at the Hollbrook Palmer Park parking lot, it is necessary to provide a safe and convenient walking path between the Park and the Town Center. This is increasingly important as some parents and children are expected to park at the Park’s parking lot and walk to/from the Town Center for a variety of events and activities at the Library. Currently, Dinkelspiel Station Lane between Watkins and Mapel does not have curb/gutter and sidewalks. It appears that the current right-of-way may not be adequate for the addition of a walking path. A one-way traffic control, similar to short and narrow bridges, may need to be explored.

As requested, the study will include the following:
1) Collect traffic volume data for Dinkelspiel Station Lane and nearby streets that may be impacted due to one-way traffic operations.

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Robert Ovadia
Dec. 9, 2025

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2) We will develop an existing-conditions traffic operations model to assess current traffic performance, including level of service (LOS) and roadway capacity—along Station Lane and nearby streets during the AM, School PM, and PM peak hours. 3) We will use the San Mateo County Travel Demand Model to develop traffic volumes on nearby streets for the proposed one-way operation. In addition, a level of service (LOS) analysis will be performed during the congested peak hour to evaluate the feasibility of the one-way configuration.
4) Assess feasibility of one-way operations; in eastbound and westbound directions; identify negative impacts on nearby streets; develop pros/cons, etc. 5) Identify infrastructure improvements necessary to create a safe walking path from Watkins to Maple (with one-way conversion).
6) Prepare conceptual drawings and ROM cost estimates.
7) (a) - Develop traffic simulation using VISSIM displaying likely movement of vehicles during different hours of a typical day (with one-way conversion). The simulation will include ten intersections to be selected by the City. Our fee for Task 7a is $100,000 ($10,000 each for 10 intersections).
(b) If Task 7a is not performed, a Synchro analysis will be necessary for tasks 1-6. The cost is $40,000 ($4,000 each for 10 intersections).

The proposed fee for one-way assessment, tasks 1-6 above is $22,560 ($17,060 plus $5,500 for data collection). Completion of tasks 1-6 requires inclusion of either Task 7a or Task 7b.

Study C will be conducted after the completion of the parking study (Study A) and only if a determination is made that a path can only be added if the Town considers one-way control of the street.

Throughout the duration of these studies, TJKM will prepare and submit regular project updates, study findings, draft/final reports, and any other work products as directed by the Town. Our team will also assist you with preparing work products for presentations at the City Council, Transportation, Bicycle and Pedestrian Committee, and any other formal bodies. For studies B and C, meeting attendance is not included in the proposed fee.

Table on page 5 summarizes various tasks and associated fees for the three studies.

Thank you for considering TJKM again for your transportation consulting needs. If you have any questions or concerns regarding our proposal, do not hesitate to contact me.

Sincerely,
TJKM Transportation Consultants
Amit Kothari, TE
Director
[email protected]
(925) 264-5024
Attachment: Vicinity Map

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Robert Ovadia
Dec. 9, 2025

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Table 1 – Tasks and Fee Schedule

STUDY TASK TJKM
FEE
NDS
FEE
TOTAL
FEE
A. Parking Study All tasks (including three meetings) $42,800 $4,400 $47,200 Total for Parking Study (A) $47,200
B. Traffic Study
for Middlefield
Road

1. Signal warrant analysis, evaluation of HAWK
and RRFB
$4,175 $2,500 $6,675

2. Signal timing plan and coordination if signal is
warranted (five signalized intersections @$4,000
each)
$20,000 $20,000
Total for Traffic Study (B) $26,675
C. Dinkelspiel
One-Way
Operations
1-6. Evaluation of one-way operations $17,060 $5,500 $22,560 7a. Traffic simulation (10 intersections @ $10,000
each)
7b. Synchro analysis (10 intersections @ $4,000
per intersection. NOT required if Task 7a is
performed.
$100,000
$40,000
$100,000
$40,000
Total for One-way Analysis (C) 1-6 + 7a
Total for One-way Analysis (C) 1-6 + 7b
$122,560
$62,560
TOTAL for all three studies - A+B+C with 7a $184,035 $12,400 $196,435 TOTAL for all three studies - A+B+C with 7b $124,035 $136,435

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Item No.

Town of Atherton

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CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
DATE: JANUARY 21, 2026
SUBJECT: APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE

COUNTY OF SAN MATEO FOR IMPLEMENTATION OF SENATE BILL
1383 COMPLIANT COMPOST PROCUREMENT REQUIREMENTS

RECOMMENDATION
Staff recommend that the City Council approve a Memorandum of Understanding (MOU) between the Town of Atherton and the County of San Mateo for the administration of a Senate Bill (SB) 1383 compliant recovered organic waste product procurement program.

BACKGROUND
In 2016, the State of California passed SB 1383, which requires a 75% reduction in organic waste disposal by 2025. Regulations adopted by the Department of Resources Recycling and Recovery require jurisdictions to procure recovered organic waste products, including compost, at levels sufficient enough to meet annual procurement targets established by the State.

In response to these requirements, the Town along with other San Mateo jurisdictions participated with the County of San Mateo and the San Mateo Resource Conservation District in a collaborative compost procurement program(Program) in 2021. Between 2021 and 2024, the Program procured and applied almost 21,000 tons of compost countywide to local farms and rangelands, contributing to compliance with SB 1383 procurement requirements.

The existing Program is scheduled to conclude in 2026 unless a new agreement is established. The proposed MOU would allow the County to continue administering the Program on behalf of participating jurisdictions, including the Town, and provide procurement credit proportional to the Town contribution of 320 tons per year.

ANALYSIS
SB 1383 places ongoing responsibility, and soon enforcement, on jurisdictions to meet annual recovered organic waste product procurement targets. Atherton's target is 320 tons per year.

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Jurisdictions may satisfy these requirements through direct procurement or by participating in regional programs that aggregate procurement and reporting activities.

Under the MOU, the County administers the compost procurement Program on behalf of the participating jurisdictions, including coordination with the Resource Conservation District (RCD), contract management, fiscal oversight, and reporting. The County would also allocate procurement credit to the Town in proportion to its financial contribution to the program. The Town would still be responsible for reporting procurement data to CalRecycle through its Electronic Annual Report.

Due to the large procurement target set for the Town, absent participation in the regional program, the Town cannot independently meet the requirements.

Participation in the County administered program allows the Town to leverage larger communal fund allocations, reduce duplicative administrative efforts, and avoid establishing independent jurisdiction procurement programs, adding more tasks to staff workload. The draft MOU (Attachment 1) outlines roles and responsibilities, invoicing procedures, recordkeeping requirements, and provisions for termination. The agreement has been structured to allow the Town to authorize participation on an annual or multiyear basis and to adjust or discontinue participation with written notice.

The MOU has been drafted to ensure consistency with SB 1383 regulatory requirements and prior countywide program structures.

CONCLUSION
The MOU requires Council approval. With Council approval, staff will execute the MOU and coordinate with the County regarding invoicing, reporting timelines, and authorization for participation in the 2026 calendar year procurement program. Staff will continue to monitor procurement requirements and report compliance through the Town Electronic Annual Report to CalRecycle.

ENVIRONMENTAL REVIEW
The proposed MOU was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA) and the State CEQA Guidelines (the Guidelines).

Under Section 15061(b)(3) of the State CEQA Guidelines, the proposed MOU is exempt from the requirements of CEQA because it can be seen with certainty that the provisions it contains would not have the potential for causing a significant effect on the environment. The proposed MOU is also exempt from the requirements of CEQA pursuant to CEQA Guidelines Sections 15307 and 15308 as an action by a regulatory agency (the County, in this case) taken to protect the environment and natural resources.

POLICY FOCUS
Council consideration of the proposed MOU relates to the Town’s obligation to comply with State requirements under SB 1383. The MOU allows the County to administer compost procurement activities on behalf of the Town while the Town retains responsibility for meeting its annual procurement targets.

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FISCAL IMPACT
Approval of the MOU authorizes the Town to participate in the SB 1383 compost procurement Program administered by the County of San Mateo and the Resource Conservation District. The contribution for calendar year 2026 is set at not to exceed $14,000 and will be invoiced by the County. Funds for participation in the Program are collected through the Town’s Franchise with Greenwaste Recovery; but the Town must budget the expenditure independently. The funding amount is within the City Manager’s signature authority.

Future participation and associated costs may be offset by the SB 1383 Local Assistance Grant Program, which provides funding to eligible jurisdictions for activities including capacity planning, collection, edible food recovery, education and outreach and procurement requirements.

If grant funding is not available or sufficient, participation and associated costs will require City Manager and/or Council approval through the annual budget process.

GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal 1 – Preserve Small Town Character and Quality of Life • Goal 3 – Maintain Conservative Fiscal Policies and Financial Transparency • Goal 4 – Be Forward Thinking
• Goal 5 – Maintain and Improve Public Infrastructure

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically.

ATTACHMENTS

1. Draft Memorandum of Understanding between the Town of Atherton and the County of San Mateo for Implementation of SB 1383 Compliant Procurement Program

2. Resolution for SB 1383’s Compost Procurement Program

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4931-8307-8277.1 014537.030 1

MEMORANDUM OF UNDERSTANDING

BETWEEN THE TOWN OF ATHERTON AND THE COUNTY OF SAN MATEO FOR THE IMPLEMENTATION OF A SENATE BILL (SB) 1383 COMPLIANT

PROCUREMENT PROGRAM
THIS MEMORANDUM OF UNDERSTANDING (MOU), entered into on this 31st day of January 2026, by and between the County of San Mateo, hereinafter called "the County" and the Town of Atherton, hereinafter called "the Jurisdiction"; W I T N E S S E T H:

WHEREAS, the State of California enacted Senate Bill (SB) 1383 (Chapter 395, Statutes of 2016), which required the California Department of Resources Recycling and Recovery (CalRecycle) to adopt regulations to reduce organic waste disposal by 75 percent by 2025; and WHEREAS, the SB 1383 regulations (Title 14, Division 7, Chapter 12, Article 12 of the California Code of Regulations) require jurisdictions to procure recovered organic waste products (ROWPs) to meet annual targets set by CalRecycle; and WHEREAS, in 2021, the Jurisdiction, the County, and the San Mateo Resource Conservation District (RCD) launched a program to comply with SB 1383 requirements (Program), which between 2021 and 2024 procured and applied 21,000 tons of cost-reduced compost for local farms and rangelands, contributing to countywide procurement targets; and WHEREAS, the Program will conclude in 2026 unless a new agreement is established; and
WHEREAS, all parties have recognized the value of continuing the Program to support SB 1383 compliance, leverage prior CalRecycle SB 1383 Local Assistance Grant investments and advance progress toward procurement targets; and
WHEREAS, the Jurisdiction shall determine its annual funding contribution to the Program and shall receive procurement credit in proportion to its contribution; and WHEREAS, the County has agreed to administer the Program on the Jurisdiction’s behalf to reduce collective staff time, duplicative administrative burdens and costs in exchange for an administrative fee; and
WHEREAS, the Jurisdiction will remain ultimately responsible for meeting its annual ROWP procurement targets.

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1. Services to be Performed by the County

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A. Program Administration
a. The County shall serve as Program administrator, overseeing the agreement with the RCD to ensure coordination and successful implementation of the Program, in accordance with SB 1383 requirements. In this role, the County shall provide contract management, fiscal oversight, and coordination with participating jurisdictions.
b. The County shall serve as the direct service provider and allocate procurement credits in proportion to the Jurisdiction’s contribution to the Program. c. The County shall execute an intergovernmental agreement with the RCD by February 28, 2026, to implement the Program and shall maintain the agreement for the duration of this MOU.

B. Program Funding
a. The County shall invoice the Jurisdiction for an initial contribution, set by the Jurisdiction, for an amount not to exceed $14,000, by February 28, 2026. The initial contribution will fund the Program for calendar year 2026. Invoices may be issued after this date or divided into multiple billings if necessary to align with the Jurisdiction’s fiscal schedule. Of the total invoiced amount, the County will retain between 2% and 4% of the total amount to offset staff time costs required to administer the Program. The County will track all administrative costs associated with the Program and will furnish data to the Jurisdiction justifying the final administrative rate that will be retained. The rate will not exceed 4% in the first year of implementation. The percentage of funding retained for County administrative costs will be adjusted in future years based on the total staff time required to administer this Program.
b. The County shall provide a Program Authorization Letter Template to the Jurisdiction, by September 1, 2026, and annually thereafter, for use in authorizing its continued participation in the Program for the next calendar year. In this letter, the Jurisdiction shall specify its total contribution, the anticipated tons of ROWP credit to be received, and the percent of its contribution that the County will retain to offset Program administration costs. The letter shall be signed by an employee of the Jurisdiction who is authorized to commit and disburse funding to the Program.
c. The County shall invoice the Jurisdiction for its contribution to the Program as defined in the Authorization Letter no later than January 30, 2027, and annually thereafter. If no authorization letter is provided for a given calendar year, the County shall not invoice the Jurisdiction.

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d. The County shall carry forward any unspent Program contribution for the Jurisdiction’s future use in the Program.
e. Upon termination of this MOU, the County shall return any unspent contributions to the Jurisdiction within sixty (60) days.

C. Recordkeeping & Reporting
a. The County shall provide the Jurisdiction with access to an online database containing all information related to Program activities, in compliance with SB 1383 recordkeeping and reporting requirements. The database shall clearly identify the ROWP procurement completed by the County on the Jurisdiction’s behalf under this MOU.
b. The County shall provide the Jurisdiction with the information necessary to report procurement activities in its Electronic Annual Report (EAR) to CalRecycle. This information shall be provided no later than June 1 of each year. c. The County shall provide the Jurisdiction with written status reports twice per year on all Program activities.

D. Additional Work
a. With written approval, the County may invoice the Jurisdiction for supplemental contributions to the Program, to increase the Jurisdiction’s procurement credit.

Such approval shall specify the total funding amount and the portion allocated to Program activities and County administrative costs. Jurisdictions are not obliged to support additional work. A Jurisdiction choosing not to support additional work shall not be grounds for terminating this MOU. The Jurisdiction is not guaranteed any benefit from additional work for which it does not contribute. b. With written approval, the County may invoice the Jurisdiction for contributions to additional projects or agreements undertaken on the Jurisdiction’s behalf to increase procurement credit or reduce the Jurisdiction’s procurement target set by CalRecycle. Such approval shall specify the total funding amount and the portion allocated to Program activities and County administrative costs.

2. Tasks to be Completed by the Jurisdiction
A. The Jurisdiction shall pay in full all invoices submitted by the County within forty-five (45) days of receipt. Invoices shall be addressed to the Jurisdiction in accordance with the notice procedure detailed in Section 9 of this agreement.

B. The Jurisdiction shall provide the Authorization Letter to the County by November 1, 2026, and annually thereafter, to authorize its continued participation in the Program for the upcoming calendar year. The letter shall specify the total contribution, the anticipated

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tons of ROWP credit to be received, and the percentage of its contribution that the County will retain to offset Program administration costs.

C. The Jurisdiction may authorize participation in the Program for one (1) year or for multiple consecutive calendar years, with mutual agreement from the County. A multiyear authorization shall specify the total annual contribution amount for each year covered and shall remain subject to annual adjustment of the County’s administrative cost percentage. The Jurisdiction may revise or rescind its authorization for any future year by providing written notice to the County no later than November 1 preceding the year for which the change is requested.

D. The Jurisdiction shall be responsible for completing and submitting its EAR to CalRecycle, reporting the information provided by the County.

E. The Jurisdiction shall pay any additional invoices it has approved in writing, within fortyfive (45) days of receipt, for supplemental contributions to the Program or for additional projects and agreements undertaken by the County on the Jurisdiction’s behalf.

3. Consideration
This MOU enables the continuation of the collaborative Program, jointly developed by the Jurisdiction, County, and RCD since 2021. By participating in this MOU, the Jurisdiction avoids the administrative and financial burden of creating and managing a separate contract or Program and allocating staff time, allowing the County on behalf of all the cities in San Mateo County to leverage economies of scale to reduce countywide SB 1383 procurement compliance costs.

In return, the Jurisdiction contributes funding to the Program and receives procurement credit in proportion to its contribution. This Program advances shared countywide goals by strengthening local food system resiliency, improving soil health, reducing climate impacts, and supporting long-term economic and environmental benefits across San Mateo County.

4. Relationship of Parties
It is expressly understood that this is an agreement between independent entities, the County and the Jurisdiction, and that no individual agency, employee, partnership, joint venture, or other relationship is established by this MOU. The intent of both the County and the Jurisdiction is to create an independent collaborative relationship.

5. Hold Harmless
A. It is agreed that the County shall defend, hold harmless, and indemnify Jurisdiction and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of the County and/or its officers, employees, agents, and servants.

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B. It is agreed that Jurisdiction shall defend, save, hold harmless, and indemnify the County and its officers, employees, agents, and servants from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of Jurisdiction and/or their respective officers, employees, agents and servants.

C. County shall defend, hold harmless, and indemnify Jurisdiction from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, County’s representatives for services provided under this MOU.

D. Jurisdiction shall defend, hold harmless, and indemnify County from and against any and all claims for wages, salaries, benefits, taxes, and all other withholdings and charges payable to, or in respect to, Jurisdiction’s representatives for services provided under this MOU.

E. The duty of each party to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.

F. In the event of concurrent negligence (or intentional/reckless acts) of Jurisdiction and/or their respective officers and employees, on the one hand, and the County and/or its officers, employees, agents, and servants, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of the terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.

6. Amendment of MOU and Merger Clause
This MOU constitutes the sole MOU of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date. In the event that any term, condition, provision, requirement or specification set forth in the body of this MOU conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any exhibit and/or attachment to this MOU, the provisions of this body of the MOU shall prevail. Any prior MOU, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. Either party may request a modification to this MOU at any time, and such requests will be considered in good faith. All subsequent modifications shall be in writing and will become effective when signed by all parties.

7. Records
The County shall maintain and preserve all records relating to this MOU in its possession and those of any third-party performing work related to this MOU for a period of five (5) years from the termination of this MOU.

8. Assignability
The County shall have the right to assign this MOU or any portion thereof to a third party or subcontract with a third party to perform any work required under this MOU. The County shall notify the Jurisdiction of any assignments made in advance.

9. Notices

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Any written notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when deposited with the United States Postal Service, postage prepaid, or when transmitted by email communication, addressed:

In the case of the County, to:

Jasneet W. Sharma, Director
County of San Mateo Sustainability Department
455 County Center, 4th Floor
Redwood City, CA 94063
Email: [email protected]
In the case of the Town of Atherton, to:

Christabel Soria Mendoza, Management Analyst I
80 Fair Oaks Ln
Atherton, CA, 94027
[email protected]
Any party may change the address to which notice is to be given by providing the other parties with written notice of such change at least fifteen (15) calendar days prior to the effective date of the change.

10. Controlling Law and Venue
The validity of this MOU, the interpretation of its terms and conditions, and the performance of the parties hereto shall be governed by the laws of the State of California. Any action brought to enforce this MOU must be brought in the Superior Court of California in and for the County of San Mateo.

11. Term and Termination
Subject to compliance with the terms and conditions of the MOU, the term of this MOU shall commence on January 31, 2026, and shall be renewed, with written approval by the Jurisdiction, annually under the same terms and conditions. This MOU may be terminated without cause by the Jurisdiction or the County at any time upon thirty (30) days prior written notice to the other party.

12. Electronic Signatures
Both County and the Jurisdiction wish to permit this MOU and future documents relating to this MOU to be digitally signed in accordance with California law and County’s Electronic Signature Administrative Memo. Any party to this MOU may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

13. Authority

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The parties warrant that the signatories to the MOU have the authority to bind their respective entities.

IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

COUNTY OF SAN MATEO
By:____________________________ Date: __________________________ Jasneet W. Sharma
Director, Sustainability Department

TOWN OF ATHERTON
By:____________________________ Date: __________________________ George Rodericks
City Manager

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4906-6558-3240.1 014537.030
RESOLUTION NO. 26-XX

CITY COUNCIL, TOWN OF ATHERTON, STATE OF CALIFORNIA
* * * * * *

A RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF ATHERTON TO

AUTHORIZE ENTERING INTO A MEMORANDUM OF UNDERSTANDING WITH THE

COUNTY OF SAN MATEO FOR PARTICIPATION IN THE SAN MATEO COUNTY

COMPOST FOR CLIMATE SOLUTIONS PROGRAM IN SUPPORT OF SENATE BILL 1383 PROCUREMENT COMPLIANCE
______________________________________________________________ WHEREAS, Senate Bill 1383 (SB 1383) requires local jurisdictions to reduce organic waste disposal and annually procure recovered organic waste products (ROWPs), such as compost, to support greenhouse gas reduction and organic waste diversion goals; and
WHEREAS, the California Department of Resources Recycling and Recovery (CalRecycle) has assigned the Town of Atherton an annual ROWP procurement target pursuant to SB 1383 regulations; and
WHEREAS, since 2021, the San Mateo County Compost for Climate Solutions Program (CCSP) has delivered over 30,000 tons of compost to farms and ranches in San Mateo County, supporting soil health, carbon sequestration, and climate-resilient agricultural practices while contributing to the Town of Atherton’s SB 1383 compliance; and
WHEREAS, beginning in 2026, the County of San Mateo will serve as CCSP administrator and will enter into a single intergovernmental agreement with the San Mateo Resource Conservation District to implement compost procurement, delivery, application, and required SB 1383 recordkeeping on behalf of participating jurisdictions;

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WHEREAS, under this structure, participating cities will provide the County of San Mateo financial contribution to the CCSP in exchange for receipt of SB 1383 procurement credit proportional to their contribution, while avoiding duplicative administrative effort; and
WHEREAS, by participating in a County-administered program, Town of Atherton avoids the cost and staff time associated with developing and managing separate contracts, conducting procurement processes, coordinating field activities, and establishing recordkeeping and reporting processes, resulting in a more cost-effective and administratively efficient approach to SB 1383 compliance; and WHEREAS, the City Council has reviewed the MOU as to form and substance and desires to enter into the agreement; and
NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that the City Council of the Town of Atherton hereby authorizes the City Manager, or their designee, to execute the Memorandum of Understanding with the County of San Mateo for participation in the San Mateo County Compost for Climate Solutions Program, for and on behalf of the Town.

BE IT FURTHER RESOLVED that the City Manager, or their designee, is authorized to approve annual program authorization letters and funding contributions pursuant to the MOU, subject to the availability of appropriated funds. * * * * * *

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Item No. 9
Town of Atherton
CITY COUNCIL STAFF REPORT – PUBLIC HEARINGS
TO: HONORABLE MAYOR AND CITY COUNCIL

GEORGE RODERICKS, CITY MANAGER
FROM: BRITTANY BENDIX, CONSULTING TOWN PLANNER
DATE: JANUARY 21, 2026
SUBJECT: INTRODUCTION AND FIRST READING OF AN ORDINANCE TO ADD CHAPTER 17.57, RELATING TO INCLUSIONARY HOUSING, TO THE ATHERTON MUNICIPAL CODE.

RECOMMENDATION:

Staff recommends that the City Council add Chapter 17.57 “Inclusionary Housing” to the Atherton Municipal Code with the purpose of implementing the goals and programs in the certified Atherton 2023-2031 Housing Element.

BACKGROUND
Since 2025 the City Council and Planning Commission have held two joint study sessions to discuss and consider recommendations for the Town’s inclusionary housing program and to provide feedback to staff. An Inclusionary Housing Ordinance (IHO) is a policy tool that the Town included in the 2023-2031 Housing Element update to ensure that new multifamily development will contribute to meeting state-mandated affordable housing requirements.

The first study session occurred on January 8, 2025, and introduced the inclusionary housing program, provided requirements by the State of California for program adoption, and addressed how the program aligned with Town’s efforts to achieve certification of its 2023-2031 Housing Element update by the state’s Department of Housing and Community Development (HCD).The information presented by staff for the January Study Session also introduced the following two reports prepared by Bay Area Economics (BAE), Inc. (Attachment 1):
• Inclusionary Housing Feasibility Analysis:

An evaluation of the financial feasibility of residential development in Atherton with the inclusionary housing requirements that the Town is currently considering.

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December 10, 2025, Planning Commission Staff Report
Inclusionary Housing Ordinance

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• Inclusionary Housing In-Lieu Fee Analysis:

An analysis of potential in-lieu fees that could be considered as part of an inclusionary housing program. In-lieu fees are fees that may be applied “in-lieu” of on-site construction of affordable units.

The complete materials for the January 8, 2025 study session are available on the Town’s Inclusionary Housing Website: https://www.ci.atherton.ca.us/677/Inclusionary-HousingOrdinance On June 23, 2025, the Town of Atherton held a second study session with the City Council and Planning Commission to further discuss and consider recommendations for the Town’s inclusionary housing program and to provide feedback to staff. The timing of this meeting coincided with the state-certification of the 2023-2031 Housing Element by HCD on May 5, 2025.

The study session and staff report covered an overview of the Town’s current RHNA performance, the Town’s strategy and approach for meeting the RHNA by each income category, and provided four strategies to consider for adoption of an inclusionary program. The City Council directed the Planning Commission and staff to move forward with an IHO that would apply to the RM-10 and RM-20/40 sites in the Town.

Since the June study session two state senate bills (SB) have influenced the crafting of the IHO:
• SB 79 was adopted in the fall of 2025 and will become effective July 1, 2026. This bill applies to seven properties within the Town that are located within ¼-mile of the Menlo Park Caltrain station. Under this legislation, the Town must allow densities up to 120 dwelling units per acre at those sites. The City Council held a study session on this legislation on December 3, 2025, and directed staff to bring forward development standards that would address the potential for this scale of development. As drafted, the IHO would extend to any multifamily development and therefore, apply to SB 79 projects.

• SB 1123 was adopted in 2024 and updated the Starter Home Revitalization Act to allow for the streamline approval of small-lot subdivisions up to 10 lots/units on properties zoned for single-family uses. This law is similar to SB 9, but allows for a greater number of lots and units. The law requires that any development using this provision is subject to any local inclusionary housing ordinance adopted by a local agency. Therefore, the IHO is drafted to capture these projects and ensure they contribute to the Town’s housing goals.

The Planning Commission considered the draft IHO prepared by staff at its meeting on December 10, 2025. A link to the staff report is provided at Attachment 2. The Commission voted unanimously to recommend the draft IHO with a modification to exempt properties within the RM-10 zoning overlay. Although the Planning Commission previously received direction from the Council to include the RM-10 properties, the Commission found that the information relating to SB 79 and SB 1123 could present alternative development options that achieve the goals of the RM-10 program. Additionally, some Commissioners maintain concerns that the inclusionary requirement will encourage developers to use the state’s density bonus program to circumvent the Town’s adopted RM-10 standards. Page 133 of 273
December 10, 2025, Planning Commission Staff Report
Inclusionary Housing Ordinance

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This report summarizes the framework of the draft IHO. Staff continues to recommend that the RM-10 program is included in the IHO and provides further analysis of that recommendation.

Since the Planning Commission review, staff recommends the additional clarifications:
- Added a definition for extremely low-income units.
- Added language to indicate the frequency by which the Town will review the in-lieu fee amounts
- Provided a minimum lot size for land dedication alternatives. - Provided greater procedural clarity in the ‘Enforcement and ‘Appeal’ sections based on additional feedback from the City Attorney’s office.

ANALYSIS
The proposed IHO (Attachment 3) is generally guided by the City Council’s direction at the June 23, 2025 study session. The study sessions noted above focused on the type of projects subject to the IHO and the percentage of units that would be subject to specific income categories. However, the construction of the ordinance for implementation purposes extends deeper into how affordable units are constructed, integrated into a development and preserved in perpetuity. The analysis section of this report is intended to explain the ordinance framework.

Purpose
This section helps clarify the overarching goals of the IHO and is useful when interpreting areas of the ordinance during its implementation that are not clear.

Definitions
The draft IHO includes over 20 definitions that are specific to its implementation. Because of this specificity, the definitions are included within the IHO and are not added to the Zoning Code’s general list of definitions in Chapter 17.60. Since the Planning Commission’s review at their December 10, 2025, meeting, staff has added a definition to include the “extremely low income”.

This addition ensures that all income levels are defined in the ordinance and provides greater alignment with state and federal law.

Staff recommends that when reading through the draft IHO for the first time, skipping this section and returning to it as terms appear in the ordinance. A list of the defined terms is provided here to assist with any cross-references:

A. Affordable Housing Agreement
B. Affordable Housing Cost
C. Affordable Housing Fund
D. Affordable Housing Plan
E. Affordable Rent
F. Affordable Unit
G. Applicant or Developer
H. Area Median Income or AMI
I. Building Permit
J. City Manager
K. Common Ownership or Control
L. Decision-making Body
M. Density Bonus Units
N. Extremely Low Income
O. First Approval
P. In-Lieu Fee
Q. Lower (or Low) Income Households
R. Market Rate Unit
S. Moderate Income Households
T. Planning Permit
U. Residential Project
V. Very Low Income Households

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Exemptions
This section identifies any types of projects that are not subject to the IHO. Council’s direction at the June study session was to apply the draft IHO to the multifamily development anticipated on the RM-10 and RM-20/40 properties. Therefore, typical single-family developments are exempt.

This approach extends to Urban Lot Splits, which are more commonly referred to as SB 9 lot splits and generate only two units per lot. The draft IHO refers to SB 9 lot splits under their legislative name “Urban Lot Splits” because there is a new bill titled SB 9 every year. For example, in 2025 the subject of SB 9 related to Accessory Dwelling Units. State law currently restricts urban lot splits to a maximum of 4 units.

As previously indicated, at the Planning Commission meeting on December 10, 2025, the Commission voted unanimously to recommend adoption of the IHO and to modify the applicability of the ordinance to exempt RM-10 properties. Staff is recommending that the Council include the RM-10 sites in the IHO because it aligns with the housing element goals certified by HCD. Additionally, staff cautions that the recent state laws that may or may not result in housing that would meet the Town's RHNA obligations further generate new implementation challenges and are not perfect “alternatives” to the RM-10 program for the following reasons:

SB 79:

The RM-10 zoning overlay was adopted by the Council to address the state’s requirement that the Town broaden its zoning and allow housing beyond just single-family housing.

This is expressed in the certified housing element: “the RM-10 overlay is used by the Town to provide a greater variety of housing types, in order to affirmatively further fair housing.” Although SB 79 enables alternatives to single-family housing, it is not a local zoning requirement. Additionally, the clustering of sites under SB 79 was specifically discouraged by the state when reviewing the Town’s proposed sites for multifamily zoning. Feedback from the state during the housing element certification process was that the Town needed to provide multifamily housing options dispersed throughout the jurisdiction. Therefore, it is unlikely that HCD will support the rescinding of RM-10 because of the Town's anticipated reliance on the production of housing through SB 79.

For the purpose of meeting the Town’s RHNA requirement, development of SB 79 properties could generate housing for lower income categories. However, there is no certainty that this development will occur or yield a meaningful contribution of units with just one or two projects. Additionally, SB 79 projects are only required to provide a minimum density of 30 dwelling units per acre.

SB 1123:

Development permitted under SB 1123 facilitates up to 10 single-family dwellings on independent lots with side and rear setbacks of four feet, and heights no less than what is already allowed by the existing zoning designation (30 feet in R-1A). Although this allows for the production of the same number of units as the RM-10 program, the typology is single-family and not multifamily. Additionally, the units are not subject to the RM-10 development standards, would effectively reduce the ability for multifamily development in Town, and could generate the need to zone additional RM-10 sites if the Town does not find the RM-10 goals are met during its mid-cycle check-in.

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January 21, 2026, City Council Staff Report
Inclusionary Housing Ordinance - Introduction

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Staff has met with potential developers of RM-10 properties who have indicated a preference to pursue the sites as SB 1123 projects. They have indicated that a major advantage to the SB 1123 program is the ability to provide four-foot side and rear setbacks, where the RM-10 standards would require up to 40-foot side yards and 50-foot rear yards.

If the Town applies the IHO to the RM-10 sites, then the applicant could use the state’s density bonus program to relax the setbacks and maintain a ministerial level of review. An added incentive for using the RM-10 program is that the Town does not currently allow for the development of ADUs on SB 1123 sites.

Staff’s recommendation is to include the RM-10 program in the IHO and if necessary, consider changes when the Town reviews its overall performance more comprehensively during the midcycle check-in. The Council should also consider that if they choose to remove the RM-10 program now and add it at a later date, the economic analysis will likely need to be updated to current values.

Basic Affordable Housing Requirements
This section identifies the types of projects that are subject to the IHO and the general requirements. The following are key components:
- Number of housing units. The project must include at least five dwelling units to be subject to the IHO. Five units is a common threshold for applicability, it also aligns with the eligibility requirements for the Town’s RM-10 multifamily housing zoning overlay. Five units is the lowest that staff recommends setting the applicability requirement because urban lot splits can generate up to four units. Ten units is another common threshold; however, staff does not recommend this number as it would then not likely capture projects in the RM-10 multifamily overlay district.
- Distinction by Overlay District. The draft IHO is structured to distinguish the terms of the affordability requirement by overlay district – within the RM-10, within the RM-20/40 (i.e. located on the school sites), or multifamily development outside of the RM districts. The current draft applies the same percentage requirements to all three scenarios, but distinguishes the different locations by the level of affordability. This affordability distinction is discussed further below.
- Conversions. This language is not readily applicable to Atherton’s current development stock as the majority of the Town is developed with single-family dwellings. However, as the Town experiences the development of multifamily housing, especially in the context of new state laws, this language captures a broader range of projects. - Percentage of Inclusionary Units. The draft IHO requires that 20 percent of dwelling units in a project are provided at specific affordability. Twenty percent is the requirement that was included in the 2023-2031 Housing Element and analyzed by BAE. It reflects the upper limit of staff’s recommendation for a percentage and is consistent with the amount that has been discussed at prior study sessions.
- Fractional Units. The actual percent of units required for a project is rarely a round number.

The draft IHO includes a methodology for addressing fractional units. For example, if the project is required to provide 1.4 units, the 0.4 fractional unit would be “provided” through the payment of a fee. This fee would then be placed in a fund that supports the Town’s

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other affordable housing programs. If the project is required to provide 1.9 units, the IHO is drafted to give the applicant an option to round up and provide a second unit, or pay an in-lieu fee based on the fractional value.
- Affordability Levels. Program 3.814 of the 2023-2031 Housing Element does not identify target affordability levels for the inclusionary housing program. However, Program

3.811(C) requires that sites within the RM-20 district require 20 percent of units to be affordable to low-income households to address any potential shortfall of affordable units within the Town. For this reason, staff has drafted the RM-20/40 requirements to result in the production of low- and very low-income units. For consistency, the RM-10 program includes the same requirement.

At prior study sessions there has been discussion as to how deeper (lower) affordability levels may incentivize developers to use the application of the state’s density bonus program and, therefore, construct buildings that are more incongruous with the Town’s adopted development standards. For this reason, staff has drafted the IHO to allow for moderate-income units beyond the RM-districts. However, there are risks related to setting the affordability requirements at a higher level, as it does not guarantee the Town will meet its lower income housing targets required by the Regional Housing Needs Allocation (RHNA).

The Town has a RHNA requirement to provide 47 “extremely” low-income units, however, the draft IHO does not address this income category, the lowest income level noted is “very” low-income. As discussed at the June 23, 2025 study session, the 2024 Annual Progress Report indicates that the Town has developed 19 extremely low-income units during the current housing cycle and is on pace to provide the required number of units for its RHNA. This information is based on self-reported rental surveys submitted by developers of Accessory Dwelling Units (ADU). The Town requires permits to be issued for an additional 28 extremely low-income units by 2031 to comply with this requirement.

Not requiring a specific number of “extremely” low-income units to be provided as part of the IHO is consistent with past discussions and the programs outlined in the housing element. However, staff strongly recommends that the Council reconsider this approach should the Town’s ADU program fall short in providing these units when reviewed during the mid-cycle check-in. While this should be considered for all income levels, “extremely” low-income units can be the most challenging units to develop. Additionally, even if the Town’s ADU program satisfies the extremely low-income requirement for this housing cycle, adding this income level to the IHO will likely be necessary in the next housing cycle.

In-lieu Fee
The draft IHO acknowledges the adoption of an in-lieu fee. The Inclusionary Housing In-Lieu Fee Analysis prepared by BAE, Inc. is provided at Attachment 1. The analysis was also introduced and discussed at the January 8, 2025 joint study session. The analysis evaluates three approaches to setting fees, as summarized below. The summary of the analysis and findings are provided in Table

1. Prototype 1 reflects rental multifamily housing within the RM-20/40 districts. Prototypes 2 and 3 reflect rental or ownership housing options within the RM-10 districts. Prototype 4 is not currently applicable as the Council’s direction at the June study session was to exempt singlePage 137 of 273 January 21, 2026, City Council Staff Report
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family housing from the inclusionary housing program. Each fee represents an amount that would be assessed based on the product type (rental vs. ownership) and applied per net residential square foot.
- Nexus Basis: The nexus analysis estimates the amount that the Town would need to charge in in-lieu fees to make the amount of the fee payment commensurate with the revenue needed to address the estimated affordable housing need associated with the construction of new market-rate development. This approach includes a financial feasibility analysis to determine how the fees would impact development feasibility. - Cost of Construction: This approach analyzes setting in-lieu fees to cover the full cost of constructing an affordable unit. This scenario supports off-site construction of affordable units.
- Point of Indifference: This approach approximates the cost of affordable units within a market-rate project. In this scenario the fee is set to incentivize development of on-site construction.

Table 1: BAE Summary of In-Lieu Fee Analysis
Given past emphasis at study sessions from the Council to pursue actual construction of affordable units on-site, staff recommends pursuing the “Point of Indifference” approach to setting in-lieu fees. The Point of Indifference approach is described beginning on page 40 of the BAE study (Attachment 1). The resulting fees are based on modeling provided in Table 18 of the BAE study (page 43 of Attachment 1). The following are some simplified example scenarios of how the fee would be applied to variations of a Prototype 3 project:
• An applicant proposes a 10-unit project on a one-acre lot. The units are for-sale residential units and result in a net residential floor area of 20,000 square-feet. The inclusionary requirement is to provide 2 units. The applicant opts to seek approval from the Council to pay an in-lieu of approximately $4.2 million. This is equal to $212 per net residential square foot.
• An applicant proposes a 12-unit project on a 1.2-acre lot. The units are for-sale residential units and result in a net residential floor area of 20,000 square-feet. The inclusionary Prototype
1 Prototype 2 Prototype 3 Prototype 4
Tenure Rental Rental For-Sale For-Sale
In-Lieu Fee Findings
Development
Typology
Multifamily
Apartments
Townhouses Townhouses Single Family +
ADU
Nexus Basis $29 $26 $31 $50
Cost of
Construction
$91 $159 $125 $29
Point of
Indifference
$154 $156 $212 $69

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requirement is to provide 2.4 units. The applicant prefers a ministerial process and provides two low-income units and pays an in-lieu fee for the 0.4 fractional unit. The fractional inlieu fee is approximately $706,670; equal to $212 per net residential square foot, times

0.167 (the proportion of the inclusionary requirement not met: .4/2.4). • An applicant proposes an 8-unit project on a 1.2-acre lot. The units are for-sale residential units and result in a net residential floor area of 20,000 square-feet. The inclusionary requirement is to provide 1.6 units. The applicant prefers a ministerial process and provides one low-income unit and pays an in-lieu fee for the 0.6 fractional unit. The fractional inlieu fee is approximately $1.6 million; equal to $212 per net residential square foot, times

0.375 (the proportion of the inclusionary requirement not met: .6/1.6). • An applicant proposes an 8-unit project on a 1.2-acre lot. The units are for-sale residential units and result in a net residential floor area of 20,000 square-feet. The inclusionary requirement is to provide 1.6 units. The applicant prefers a ministerial process and to construct two units. No fee applies.

Since the Planning Commission meeting on December 10, 2025, staff has added language to clarify the review cadence of the fees with the intent of using four- and eight-year timeframes to coincide with the eight-year housing element cycle. Every four years the Town will review fees to determine how much has been collected and identify projects for uses of the fees. Every eight years the Town will update the study supporting the in-lieu fee. This cadence will also help to ensure the fee and its methodology is addressing changes in the housing market.

Provision of Affordable Units
- Standards for Affordable Units. Current best practices for inclusionary housing programs require that the affordable housing units are indistinguishable from and integrated with the market rate units. This serves to integrate the units into the development and broader neighborhood.
- Timing of Construction. Affordable units will be constructed in proportion to the construction of market-rate units, meaning building permits will be issued for market-rate units in a proportional number to affordable units. This provision is especially important if a project loses financing during construction.
- Continued Affordability. The IHO will require ongoing management of the affordable units created from the program. Ensuring the continuity of the unit and its affordability requires an agreement with the Town to be recorded on the property and verification that any owners or tenants meet the income requirements. Typically affordable units are required to maintain their affordability for long-term periods that may vary whether the unit is leased or owned. Over the past 40 years, the length of time IHOs have required for continued affordability has shifted from a standard of 35-years to 55-years, with some jurisdictions considering 99-years. The draft IHO sets this period for 55 years and does not distinguish between rental or ownership units. This approach is recommended given the Town’s exposure to unique market pressures and preference of developers towards ownership models.

Alternative Means of Compliance

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As previously noted, the Council has indicated a preference to incentivize the construction of onsite affordable units at the properties zoned for multifamily housing. However, the Town is obligated to provide alternative means of compliance in the IHO. This section provides two alternatives: (1) payment of an in-lieu fee and (2) land dedication that would facilitate future affordable housing projects within the Town limits. A project that proposes an alternative means of compliance would require City Council approval. The Planning Commission could offer recommendations to the Council regarding specific criteria for their consideration of any alternative means.

Since the Planning Commission meeting, staff has added a minimum lot size of 2,400 square feet for projects to be eligible for the land dedication alternative. The minimum lot size acknowledges that the required affordability component being met may not equate to the actual value of a standard lot size in Atherton. For example, if the alternative is meant to satisfy the value of one housing unit, that would likely be less than the value of an existing and vacant one-acre lot.

Additionally, specifically setting the minimum lot size at 2,400 square feet retains the Town’s ability, if preferred, to enable future development of the site as an Urban Infill Lot (SB 9) project.

As stated above, the land dedication would require City Council approval.

Application and Review Procedures
- Affordable Housing Plan. All residential projects proposing to provide affordable units under the IHO will be required to submit an “affordable housing plan.” This serves to provide the Town with all necessary information regarding the project’s development approach at the outset of the project review.
- Affordable Housing Agreement: This is an agreement between the Town and the applicant governing how the applicant will comply with the IHO. The affordable housing agreement specifies the number, type, location, size, and phasing of all affordable units, provisions for income certification and screening of potential purchasers or renters of units, and resale control mechanisms, including the financing of ongoing administrative and monitoring costs. The Agreement must be completed prior to the project approval.

Affordable Housing Funds
Fees collected through the inclusionary housing program will be placed into a specific fund. The fund will then be reserved for financing affordable housing efforts by the Town, including the administration of the program.

Administrative Relief
This is a technical provision standard in IHOs that provides a course for a developer to seek relief from the program. Any relief is subject to consideration and approval by the City Council.

Enforcement
This section identifies the protocol for enforcing on the requirements of the IHO. This language has been revised since the Planning Commission to remove a provision that deputized the Town Planner. This change is in greater alignment with the Town’s current approach to code enforcement.

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Appeals
This section identifies the protocol for appealing the Town Planner’s implementation or interpretation of the IHO requirements. An appeal of the Town Planner’s interpretation would be considered by the Planning Commission, as is consistent with other items of the Town’s zoning code. Staff has revised this language since the Planning Commission review to add clarification that the City Council is the final decision maker in the appeal process.

FINDINGS:

Chapter 17.18 of the AMC sets the process for zoning code amendments whereby the Planning Commission adopts a resolution with recommendations to the City Council. The Council will then approve, conditionally approve, or deny the zoning amendments. To approve the amendments the Council must find that the changes are consistent with the Town’s General Plan goals, policies, and implementation programs, as identified below:

Housing Element Goal 3.730 Facilitate the development of faculty and student housing on school campuses to meet a portion of the moderate and very low-income housing need identified for Atherton.

Housing Element Goal 3.760 Encourage special consideration to the maintenance and expansion of housing opportunities for handicapped and
low- and moderate-income homeless persons.

Housing Element Objective 3.761 B. Support the conservation and development of affordable housing for citizens of modest means.

Housing Element Policy 3.795 B. The Town shall continue to encourage the production and availability of more affordable housing through the development of new accessory dwelling units, and
private and public-school faculty and student housing.

Housing Element Goal 3.770 Meet the needs of seniors, in light of the pending growth of this population in San Mateo County
Housing Element Policy 3.772 B. Support the conservation and development of affordable housing for seniors with lower incomes.

Program 3.814 Adoption of an
Inclusionary Zoning Ordinance
Adopt a new inclusionary ordinance for multifamily
development and a housing fee for all new single-family housing construction and addition. Generate funds to
support an affordable ADU rental program (Program

3.812(B) and other affordable housing opportunities.

CONCLUSION:

Staff recommends that the City Council adopt an inclusionary housing ordinance to align with the stated goals and programs of the Town’s 2023-2031 Housing Element.

FISCAL IMPACT:

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The cost associated with the preparation of the draft Ordinance amendments are included within the annual Planning Department budget. The cost to implement the Ordinance will be paid for by the applicants of related development projects.

ENVIRONMENTAL IMPACT:

The project is Categorically Exemption per Section 15305 of the CEQA Guidelines. Section 15305 relates to Minor Alterations in Land Use Limitations, as the ordinance amendments would not result in any changes to land use or density.

PUBLIC NOTICE:

Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Legal advertisement of this hearing was published in The Almanac newspaper. Notice of this hearing was also mailed to all property owners within the Town. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders – to include, but be not limited to, media outlets, school districts, Menlo Park Fire District, service provides (water, power, and sewer), and regional elected officials.

FORMAL MOTION:

I move that the City Council introduce and conduct the first reading of an ordinance to add Chapter

17.57 “Inclusionary Housing” to the Atherton Municipal Code based on reasons outlined in the Staff Report.
/s/Brittany Bendix
Brittany Bendix, Town Planner
Attachments:

1. Inclusionary Housing and In-Lieu Fee Analysis

2. Planning Commission Staff Report and Attachments

3. Draft City Council Ordinance

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bae urban economics
Inclusionary Housing and In-Lieu Fee Study
Prepared for the Town of Atherton
December 31, 2024

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Table of Contents
INTRODUCTION ...........................................................................................................1 Town of Atherton 2023-2031 Housing Element Update ...........................................................1 Components of the Analysis....................................................................................................2 Affordability of Market-Rate Housing......................................................................................3 Atherton Residential Development Standards and Relevant State Laws .................................5 AB 602 Requirements..............................................................................................................6 AB 1505 Requirements ............................................................................................................7 INCLUSIONARY HOUSING FINANICAL FEASIBILITY ANALYSIS ......................................9 Prototypes ..............................................................................................................................9 Methodology for Financial Feasibility Analysis.......................................................................11 Inclusionary Housing Financial Feasibility Findings ................................................................13 Summary of Findings.............................................................................................................15 IN-LIEU FEE ANALYSIS................................................................................................17 Nexus Analysis.......................................................................................................................17 In-Lieu Fee Financial Feasibility Analysis................................................................................35 Inclusionary Unit Construction Cost.......................................................................................39 Point of Indifference Approach..............................................................................................40 Summary of Findings from Inclusionary In-Lieu Fee Analysis .................................................43 POLICY OPTIONS AND RECOMMENDATIONS..............................................................46 APPENDIX A: AB 602 ANALYSIS ..................................................................................50 APPENDIX B: CALIFORNIA STATE DENSITY BONUS DENSITY ALLOWANCES ...............54 APPENDIX C: RESIDENTIAL PRO FORMAS ...................................................................57 APPENDIX D: OVERVIEW OF IMPLAN..........................................................................68

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List of Tables
Table 1: Affordability of Market-Rate Multifamily Rental Units, San Mateo County, 2023.............5 Table 2: Summary of Residential Prototype Development Programs, Inclusionary Housing Scenarios....................................................................................................................................10 Table 3: Vacant Land Sales in Atherton, 2018-2023.....................................................................13 Table 4: Summary of Residential Development Feasibility, Inclusionary Housing Scenarios.......16 Table 5: Household Income Required to Rent New Multifamily Rental Units in Atherton ............20 Table 6: Household Income Required to Purchase New Market-Rate Units in Atherton ..............20 Table 7: Worker Household Income Level by Industry of Employment, San Mateo County .........23 Table 8: Jobs and Worker Household Generation by Income Level from New Multifamily Rental Apartment Units.........................................................................................................................25 Table 9: Jobs and Worker Household Generation by Income Level from New Rental Townhouse Units ..........................................................................................................................................26 Table 10: Jobs and Worker Household Generation by Income Level from New For-Sale Townhouse Units........................................................................................................................27 Table 11: Jobs and Worker Household Generation by Income Level from New Single-Family Residential Units ........................................................................................................................28 Table 12: Summary of Induced Housing Need per 100 Units by Residential Development Type by Income Category........................................................................................................................29 Table 13: Affordable Housing Financing Gaps, San Mateo County, 2024.....................................32 Table 14: Nexus-Based Fee Rates for Market-Rate Residential Units ..........................................34 Table 15: Summary of Residential Prototype Development Programs, Inclusionary and In-Lieu Fee Scenarios .............................................................................................................................36 Table 16: Financial Feasibility Summary, No Inclusionary/No In-Lieu Fee Scenario .....................38 Table 17: Construction Cost In-Lieu Fee Amount by Prototype ...................................................40 Table 18: Point of Indifference In-Lieu Fee Amount by Prototype ..............................................43 Table 19: Summary of In-Lieu Fee Analysis Findings...................................................................44 Table 20: Potential Inclusionary Housing In-Lieu Fee rates .........................................................48

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 1

INTRODUCTION
This study provides analysis to assist the Town of Atherton in considering the adoption of an inclusionary housing ordinance and associated inclusionary housing in-lieu fees. The Town of Atherton is situated in one of the highest-cost regions in the country and has been identified as the most expensive zip code in the nation to buy a home.1 According to data from Redfin, the median home sale price in Atherton was $9.3 million as of December 2023. As a result, housing costs in Atherton are out of reach for lower-income and moderate-income households as well as for most households with above-moderate incomes.

The Town of Atherton is considering the adoption of an inclusionary housing program and associated inclusionary housing in-lieu fees, which would require that some new housing units in Atherton be made affordable to a wider range of households. Inclusionary housing ordinances generally require that a portion of units in new residential developments be made affordable to lower-income or moderate-income households, while revenue from in-lieu fees generally supports affordable housing initiatives. This study provides economic analysis to inform the Town in its consideration of an inclusionary housing program and related in-lieu fees.

Town of Atherton 2023-2031 Housing Element Update
The Town of Atherton’s adopted Housing Element Update includes a program stating that the Town will adopt an inclusionary housing ordinance for multifamily development, with a nexus study evaluating whether a 20 percent inclusionary requirement is feasible. The program language reads as follows:

Adopt a new inclusionary ordinance for multifamily development and a housing fee for all new single-family housing construction and addition. Generate funds to support an affordable ADU rental program (Program 3.812 (B)) and other affordable housing opportunities.

The Town is currently completing a nexus study that will inform the development of the zoning ordinance. The nexus study will ensure that a 20% affordable requirement is not a constraint, and propose a revised percentage if 20% is determined to be a constraint or if a higher percentage of inclusionary units is feasible.

The analysis presented in this report supports the Town’s implementation of this Housing Element program by analyzing the feasibility of a 20-percent inclusionary requirement for multifamily developments. Although not explicitly mentioned in the Housing Element program identified above, the analysis presented in this report also identifies potential in-lieu fees for 1 See https://www.sfgate.com/local/article/bay-area-expensive-zip-codes-18475302.php

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 2 multifamily developments because inclusionary ordinances often offer in-lieu fees as an alternative to providing affordable units, either in-lieu of meeting an entire inclusionary requirement or in-lieu of meeting a requirement for fractional units. This report also provides an analysis of housing fees for new single-family units as referenced in the Housing Element program cited above. According to information provided by Town staff, the Town is considering a requirement for single-family units that would call for either a deed-restricted ADU or the payment of a housing fee. Therefore, this analysis also includes an evaluation of the feasibility of constructing single-family homes with deed-restricted ADUs.

Components of the Analysis
The analysis provided in this report consists of two key components: a financial feasibility analysis to evaluate inclusionary housing requirements and an analysis of potential inclusionary housing in-lieu fees.

Inclusionary Housing Financial Feasibility Analysis
This component of the report evaluates the financial feasibility of residential development in Atherton with the inclusionary housing requirements that the Town is currently considering. This includes an analysis of residential developments that conform to existing development standards in Atherton as well as developments that would be consistent with new standards for residential development in Atherton that are currently under consideration. The purpose of this analysis is to evaluate whether future residential developments in Atherton can absorb the inclusionary requirements that are currently under consideration while remaining financially feasible.

Inclusionary Housing In-Lieu Fee Analysis
An inclusionary housing in-lieu fee is a fee that local jurisdictions may allow developers to pay instead of providing inclusionary units in a new development, with revenue from the fee used to support affordable housing initiatives elsewhere in the jurisdiction. This report includes analysis to inform the Town of Atherton’s consideration of inclusionary housing in-lieu fees as part of an inclusionary housing program.

Inclusionary housing in-lieu fees are typically not a requirement for new development but are instead offered as an alternative to providing affordable inclusionary units. Therefore, inclusionary housing in-lieu fees are typically not considered to be impact fees. Nonetheless, this study provides a nexus analysis that is consistent with the analysis that would be needed to support an impact fee to evaluate an inclusionary housing in-lieu fee for new residential development in Atherton. This analysis quantifies the estimated relationship between new market-rate residential development in Atherton, the need for workforce housing, and the public cost to construct housing that is affordable to lower-income workers. The concept of the residential nexus analysis is that residents in new market-rate units make expenditures in the local economy, thereby creating a demand for additional workers. A portion of these workers will have wages and household incomes that are not high enough to enable them to afford market-rate housing, and as a result new market-rate residential development is associated with

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 3 a need for additional affordable housing. The nexus analysis estimates the fees that the Town of Atherton would need to charge to generate the funds necessary to support the construction of affordable units for these workers.

While many jurisdictions adopt inclusionary housing in-lieu fees without conducting a nexus analysis, a nexus analysis can inform policy decisions by identifying the in-lieu fee rates that would be necessary to mitigate the affordable housing needs associated with the construction of new market-rate residential units. In addition, a nexus study may be required if the Town were to require that some developments pay the in-lieu fee, with no option to provide affordable units instead of paying the fee, rather than providing the in-lieu fee as an alternative to providing inclusionary units for those developments.

In addition to the inclusionary housing in-lieu fee nexus analysis, this study includes a financial feasibility analysis to evaluate the feasibility of paying an in-lieu fee, as well as other analysis to inform recommendations related to setting the Town’s inclusionary housing in-lieu fee rates.

Affordability of Market-Rate Housing
Table 1 below shows the average market-rate rent in San Mateo County as of the January 2024 as well as the maximum affordable monthly rent for households of various sizes and income levels.

The U.S. Department of Housing and Urban Development (HUD) and the California Department of Housing and Community Development (HCD) characterize households as “extremely lowincome,” “very low-income,” “low-income,” “moderate-income,” or “above-moderate income” based on percentages of the Area Median Income (AMI). These income categories are defined below.
• Extremely Low-Income: Up to 30 percent of AMI
• Very Low- Income: 31 percent to 50 percent of AMI
• Low-Income: 51 percent to 80 percent of AMI
• Moderate-Income: 81 percent to 120 percent of AMI
• Above-Moderate Income: More than 120 percent of AMI
In accordance with guidelines established by HUD, housing costs are generally considered to be affordable if a household’s housing costs are equal to no more than 30 percent of their household income. For lower-income households, having housing costs above this threshold often signifies that a household is at risk of losing their housing and may struggle to afford housing costs while also paying for food, transportation, health care, and other basic needs.

The analysis shown in Table 1 indicates that market-rate rents in San Mateo County exceed the affordability threshold for extremely low- and very low-income households, as well as for most low-income households. It should be noted that the incomes shown in the table are at the top of the income range for each group. Therefore, while Table 1 indicates that some one-person households with incomes equal to 80 percent of AMI can afford market-rate rents, most lowerPage 150 of 273 Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 4 income households have incomes that fall somewhere below 80 percent of AMI. As a result, market-rate rents exceed the affordability threshold for all but a small portion of lower-income households.

It is likely that market-rate rents for multifamily units in Atherton would be higher than the averages shown for San Mateo County due in part to Atherton’s location near the center of Silicon Valley. Data from Costar indicate that the effective monthly rent in Menlo Park, which is adjacent to Atherton, averages $2,736 for a studio, $3,312 for a one-bedroom unit, $4,447 for a two-bedroom unit, and $5,418 for a three-bedroom unit. These rents are approximately $450 to $950 per month higher than the countywide averages shown in Table 1. Data from Costar indicate that average effective rents in Redwood City, which borders Atherton on the opposite side, are lower than in Menlo Park but nonetheless higher than the countywide averages shown in Table 1. Multifamily rents in Atherton can be expected to be higher than the countywide averages shown in Table 1 due to the Town’s reputation as a desirable community in which to live and the lack of multifamily rental units in the Town, which creates a shortage in supply. Due to the lack of multifamily rental units in Atherton, data are not available on the rental rates within Atherton itself.

This analysis indicates that many new workers in San Mateo County that have moderate or above moderate household incomes will generally be able to afford market-rate rental units within the County, while workers with lower household incomes will generally not be able to afford market-rate housing in San Mateo County. While some market-rate units in San Mateo County have rents that fall below the averages shown in Table 1, data from Costar indicate that the multifamily rental vacancy rate in San Mateo County is approximately five percent, which is the vacancy rate that housing analysts typically consider indicative of a relatively stabilized housing market. This suggests that new housing will need to be built to accommodate an increase in worker housing demand regardless of the level of affordability needed. The marketrate rents shown in Table 1 are based on all market-rate units in San Mateo County, regardless of property age, and therefore are lower than the rents that would be charged at a newer development. As a result, new market-rate units are unlikely to provide housing that is affordable for worker households with extremely low, very low, and low incomes, and these households will need rent-restricted affordable housing in order to be able to afford to live locally.

Based on the calculations shown in Table 1, the nexus analysis provided in this study evaluates the extent to which new development generates a need for housing for extremely low-income, very low-income, and low-income households. The nexus analysis does not focus on the housing need for moderate or above-moderate income households because households at these income levels are more likely to be able to afford market-rate housing.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 5 Table 1: Affordability of Market-Rate Multifamily Rental Units, San Mateo County, 2023
Notes:
(a) The average effective multifamily rent by number of bedrooms in San Mateo County as of January 2024, as reported by CoStar.
(b) Housing Authority of San Mateo County 2023 allowances for tenant-furnished utilities and other services for a multifamily unit that uses electricity for cooking, heating, and water heating, as well as electricity for lights and appliances. Figure assumes the tenant is charged for water and sewer services. The allowance is based on the number of bedrooms in the unit and a household is assumed to have one bedroom fewer than the number of people in the household. (c) California Department of Housing and Community Development 2023 income limits for San Mateo County. (d) Assumes 30 percent of income spent on rent and utilities.

Sources: CoStar, 2024; California Department of Housing and Community Development, 2023; BAE, 2024.

Atherton Residential Development Standards and Relevant State Laws Before October of 2024, Atherton’s zoning ordinance consisted of a total of four zoning designations: two Residential designations (R-1A and R-1B), Park and Open Space, and Public Facilities and Schools. The vast majority of the Town is designated R-1A, with some parcels near El Camino Real designated R-1B and a limited number of parcels with Park and Open Space or Public Facilities and Schools designations. Both the R-1A and R-1B zoning designations allow for single-family homes with a minimum lot size of one acre. In both the R-1A and R-1B Districts, the development of Accessory Dwelling Units (ADUs) and lot splits pursuant to Senate Bill (SB) 9 are allowed in accordance with State law. Residential uses are not generally allowed in the Park and Open Space of Public Facilities and Schools Districts, with the exception of emergency shelters, which are allowed in the Public Facilities and Schools District, and possible exceptions for Household (Unit) Size
1 Person 2 Person 3 Person 4 Person
(Studio) (1 Bedroom) (2 Bedrooms) (3 Bedrooms)
Average Market-Rate Rent (a) $2,287 $2,833 $3,500 $4,809 Utility Costs (b) $157 $175 $233 $293
Maximum Affordable Monthly Rent
Extremely Low Income (up to 30% AMI)
Household Income (c) $39,150 $44,750 $50,350 $55,900
Max. Affordable Monthly Rent (d) $822 $944 $1,026 $1,105 Amount Above (Below) Market Rate Rent ($1,465) ($1,889) ($2,474) ($3,705) Very Low Income (31-50% AMI)
Household Income (c) $65,250 $74,600 $83,900 $93,200
Max. Affordable Monthly Rent (d) $1,474 $1,690 $1,865 $2,037 Amount Above (Below) Market Rate Rent ($813) ($1,143) ($1,636) ($2,772) Low Income (51-80% AMI)
Household Income (c) $104,400 $119,300 $134,200 $149,100 Max. Affordable Monthly Rent (d) $2,453 $2,808 $3,122 $3,435 Amount Above (Below) Market Rate Rent $166 ($26) ($378) ($1,375) Median Income (81-100% AMI)
Household Income (c) $122,500 $140,000 $157,500 $175,000 Max. Affordable Monthly Rent (d) $2,906 $3,325 $3,705 $4,082 Amount Above (Below) Market Rate Rent $619 $492 $205 ($727) Moderate Income (101-120% AMI)
Household Income (c) $147,000 $168,000 $189,000 $210,000 Max. Affordable Monthly Rent (d) $3,518 $4,025 $4,492 $4,957 Amount Above (Below) Market Rate Rent $1,231 $1,192 $992 $148

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 6 caretaker housing or other residential uses associated with another use on the same site. No zoning districts in Atherton allowed for the development of multifamily housing.

In October 2024, as part of the Town’s 2023-2031 Housing Element Update process, Atherton adopted changes to the Town’s Zoning Ordinance to allow for the development of multifamily housing on some sites. The Town adopted three new zoning overlays to allow for multifamily development, allowing for densities of up to ten dwelling units per acre, 20 dwelling units per acre, or 40 dwelling units per acre, depending on the overlay, with multifamily housing allowed by right.

Senate Bill 9
California SB 9, which went into effect on January 1, 2022, allows property owners to split their lots and build up to four homes on a single-family parcel, regardless of local zoning regulations.

This means that SB 9 lot splits do not have to meet the lot size requirements of the underlying zone. SB 9 also allows for the development of two homes on each lot resulting from an SB 9 lot split. Many lots in Atherton are particularly well-suited for SB 9 lot splits because the Town’s large minimum lot sizes provide opportunities for split lots with sufficient land to develop homes on each lot. The Town has received multiple applications for SB 9 lot splits and has identified numerous additional lots with SB 9 lot split opportunities. According to the Town’s Adopted Housing Element Update, there are 24 parcels in Atherton that could support SB 9 subdivisions.

Several of these parcels are vacant and the remainder have existing homes but could accommodate additional homes pursuant to SB 9.

State Density Bonus
As in all local jurisdictions in California, developments in Atherton that provide qualifying affordable housing units are eligible for density bonuses and other concessions and incentives under the State Density Bonus law. The Density Bonus law provides density bonuses on a sliding scale to projects that provide affordable units, with larger bonuses for projects that provide more affordable units, up to a maximum density bonus of 100 percent. The proportion of affordable units that are required to be eligible for each tier of density bonus varies based on whether a project is a rental or ownership project and on the affordability level of the affordable units.

Appendix B shows the density bonuses that are allowable for projects with various affordability levels and proportions. The State Density Bonus law also provides for parking reductions and various development incentives and concessions for projects that meet designated affordability thresholds. Under State law, affordable units that are provided to satisfy an inclusionary requirement also make a project eligible for the benefits of the State Density Bonus – such as density bonuses, concessions, incentives, and waivers – provided that the affordable units align with the affordability levels and proportions identified in the State Density Bonus Law.

AB 602 Requirements
The provisions of Assembly Bill 602 (AB 602) came into effect in January 2022, enacting new requirements for impact fees and impact fee nexus studies. Inclusionary housing in-lieu fees are

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 7 not impact fees, and therefore are not subject to the AB 602 requirements. However, the Town of Atherton may wish to consider the provisions of AB 602 on a voluntary basis to inform policy decisions. Key provisions of AB 602 include that impact fee nexus studies include analysis related to level of service for public facilities. When a nexus study supports an increase to an existing fee, AB 602 requires an analysis of the prior nexus study and fees collected based on the prior nexus study. AB 602 also requires that jurisdictions adopt a capital improvement plan as part of a nexus study, charge fees on residential uses in a manner that is proportional to the square footage of a unit, adopt any new fees in a public meeting with at least 30 days for public notice, and update nexus studies at least every eight years. Although the inclusionary housing in-lieu fees that are analyzed in this report are not impact fees, for informational purposes Appendix A provides an analysis of the provisions of AB 602 in relation to the inclusionary housing in-lieu fees that are evaluated in this report.

AB 1505 Requirements
California State Assembly Bill 1505 (AB 1505), which was signed into law as part of the State’s 2017 housing legislation package, provides cities with the authority to adopt inclusionary ordinances for rental developments. Inclusionary ordinances for for-sale developments were already permissible under State law prior to the adoption of AB 1505. One of the key provisions of AB 1505 requires that local jurisdictions with inclusionary ordinances for rental developments provide developers with at least one alternative for complying with the ordinance, such as an inlieu fee payment, land dedication, or off-site construction of affordable units.

AB 1505 provides the State Department of Housing and Community Development (HCD) with the authority to review inclusionary ordinances in some circumstances by requesting that a local jurisdiction submit an economic feasibility study. A review by HCD would be limited to inclusionary requirements on rental developments and would not apply to inclusionary requirements on for-sale developments. A feasibility study would potentially be required only in cases where all of the following apply:
• The ordinance requires more than 15 percent of units to be affordable to households with incomes equal to 80 percent of the AMI or less.
• Either: 1) the jurisdiction did not meet at least 75 percent of its above-moderate income Regional Housing Needs Allocation (RHNA) over at least a five-year period, or 2) the jurisdiction failed to submit its annual Housing Element report for at least two consecutive years.
• Less than ten years have passed since the adoption or amendment of the ordinance.

However, meeting the criteria above does not necessarily trigger a review by HCD. Reviews are conducted only if HCD receives a complaint, and HCD has the authority to determine whether to conduct a review after receiving a complaint. To date, HCD has not required that any jurisdiction submit an economic feasibility study for an inclusionary ordinance based on AB 1505.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 8 Regardless of the specific provisions of AB 1505, HCD could consider the financial feasibility of the Town’s inclusionary ordinance as part of its review of the Town’s Housing Element Update, in order to assess whether the requirements constitute an undue constraint on housing production.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Introduction 8 Page 156 of 273 Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 9

INCLUSIONARY HOUSING FINANICAL

FEASIBILITY ANALYSIS
This chapter provides an analysis to evaluate the financial feasibility of the inclusionary housing requirements that the Town of Atherton is currently considering. This analysis evaluates the financial feasibility of four residential development prototypes. The findings from the financial feasibility analysis are intended to inform the Town of Atherton in considering the adoption of an inclusionary housing ordinance and in-lieu fee. The in-lieu fee is evaluated in the following chapter of this report.

Prototypes
The financial feasibility analysis evaluates four residential prototypes, consisting of two rental prototypes and two for-sale housing prototypes at varying densities. The analysis provided in this chapter evaluates prototypes that would provide inclusionary units in accordance with the proposed inclusionary policy for the Town of Atherton. For the purpose of this analysis, the inclusionary policy is assumed to require the following:
• For multifamily rental developments, 20 percent of units affordable to very low-income households (i.e., up to 50 percent of AMI)
• For multifamily for-sale developments, 20 percent of units affordable to lower-income households (i.e., up to 80 percent of AMI)
• For single-family homes, provide an ADU with a deed restriction that requires the ADU to be affordable to low-income households (i.e., up to 80 percent of AMI) or pay an in-lieu fee.

To the extent that meeting these inclusionary requirements would make a prototype eligible for a density bonus under the State Density Bonus law, the prototypes evaluated in this chapter incorporate these bonuses. The prototypes that were evaluated in this analysis are described in more detail below and summarized in Table 2.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 10 Table 2: Summary of Residential Prototype Development Programs, Inclusionary Housing Scenarios
Note:
(a) Base density shown reflects assumed density for site before applying any density bonuses.

Source: BAE, 2024.

Prototype 1: Multifamily Rental Apartments, 20 du/acre Base Zoning. Prototype 1 is a multifamily rental apartment development on a 1.5-acre site with a base zoning allowing for 20 dwelling units per acre. The prototype evaluated in this analysis includes six units affordable to very low-income households (i.e., 50 percent of AMI), which is equal to 20 percent of the 30 units that would be allowed under the base zoning. This makes the project consistent with the inclusionary requirements identified above and eligible for a 70-percent density bonus under State law. The resulting project with the density bonus consists of a total of 51 rental units. This project would be eligible for an additional density bonus under State Law if the project were to provide additional very low-income units or moderate-income units. Parking for Prototype 1 would be provided in a surface parking lot at a ratio of 1.25 spaces per unit.

Prototype 2: Rental Townhouses, 10 du/acre Base Zoning. Prototype 2 is a rental townhouse apartment development on a 1.0-acre site with a base zoning allowing for 10 dwelling units per acre. The prototype evaluated in this analysis includes two units affordable to very low-income households (i.e., 50 percent of AMI), which is equal to 20 percent of the 10 units that would be allowed under the base zoning, making the project eligible for a 70-percent density bonus under State law. The resulting project with the density bonus consists of a total of 17 rental units. Like Prototype 1, this project could be eligible for an additional density bonus under State Law if the project were to provide additional very low-income units or additional moderate-income units.

Parking for Prototype 2 would be provided in private garages within each unit at a ratio of two spaces per unit.

Prototype 3: For-Sale Townhouses, 10 du/acre Base Zoning. Prototype 3 is a for-sale townhouse apartment development on a 1.0-acre site with a base zoning allowing for 10 dwelling units per acre. The prototype evaluated in this analysis includes two units affordable to lowincome households (i.e., 70 percent of AMI), which is equal to 20 percent of the 10 units that Prototype 1 Prototype 2 Prototype 3 Prototype 4
Tenure Rental Rental For-Sale For-Sale
Base Density (a) 20 du/acre 10 du/acre 10 du/acre Single-Family Site Size (acres) 1.5 1.0 1.0 1.0
Development Program, Inclusionary Scenario
Development Typology Multifamily Apts. Tow nhouses Tow nhouses Single-Family Total Units 51 17 14 2
Affordable Units 6 2 2 1
Average Unit Size (net sq. ft.) 999 1,476 1,900 7,000 SF single-family home & 1,000 SF ADU
Parking Spaces 64 34 28 3+

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 11 would be allowed under the base zoning.3 This makes the project consistent with the inclusionary requirements identified above and eligible for a 35-percent density bonus under State law. The resulting project with the density bonus consists of a total of 14 units (rounded up to the nearest whole unit). Like the prototypes described above, this project would be eligible for an additional density bonus under State Law if the project were to provide additional qualifying affordable units. Parking for Prototype 3 would be provided in private garages within each unit at a ratio of two spaces per unit.

Prototype 4: Single-Family Home with an ADU. Prototype 4 is a for-sale single-family home with an ADU that is deed-restricted to be affordable to households with incomes equal to 80 percent of AMI. The primary home measures 7,000 square feet while the ADU would be detached from the primary home and measure 1,000 square feet. Parking would be provided in a two-car garage attached to the primary home, plus one space in a covered carport. Additional parking would likely be available in the driveway or on other paved areas.

Methodology for Financial Feasibility Analysis
The methodology used for this study involved preparation of static pro-forma financial feasibility models for each of the four prototypes described above. The static pro-forma models represent a form of financial feasibility analysis that developers often use at a conceptual level of planning for a development project, as an initial test of financial feasibility for a development concept to screen for viability. The detailed pro-formas that BAE prepared for this analysis are provided in Appendix C.

The pro-forma models are structured to calculate the residual land value associated with each prototype. The residual land value for a residential rental project is equal to the value of the completed project, net of total development costs and developer profit. The capitalized value of the project at stabilization is defined as the annual net operating income (NOI) from the project (i.e., annual income from the project net of operating expenses), divided by the capitalization rate (cap rate). The cap rate is a common metric used to estimate the value of a property based on its NOI, and varies based on property type, location, and other property-specific characteristics. The residual land value for a residential rental project can be summarized as follows:

Capitalized Value at Stabilization (i.e., NOI / cap rate) – Total Development Costs =
Residual Land Value
3 Under State Law, affordable ownership units must be affordable to households with incomes equal to 70 percent of AMI or less in order to be eligible for the density bonuses that are available for projects with low-income units. Rents for low-income ownership units in Prototype 3 are assumed to be affordable to households at 70 percent of AMI to make the project eligible for a density bonus based on the provision of low-income units.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 12 The residual land value for a for-sale project is equal to the net sale proceeds from the project (i.e., total revenue from sales after subtracting marketing costs) net of total development costs and developer profit:

Net Sale Proceeds (total revenues less marketing costs) – Total Development Costs =
Residual Land Value
The residual land value approximates the maximum amount that a developer should be willing to pay for a given site, based on the value of the project that the developer would build on that site.

In general, a development pro-forma that shows a residual land value that is approximately equivalent to the typical sale price for land indicates a financially feasible project. If a developer is able to acquire land for a price that is lower than the residual land value associated with his or her project, the difference between the residual land value and the actual sale price essentially represents additional project profit. A project that generates a residual land value that is lower than typical site acquisition costs is generally not considered financially feasible and would be unlikely to be built.

Residual Land Value Threshold
This analysis uses a residual land value threshold of $5.0 million to $6.5 million per acre to establish feasibility. In instances where the pro-formas show that a prototype generates a residual land value of $6.5 million per acre or more, this analysis identifies these prototypes as financially feasible. Where the pro-formas show that a prototype generates a residual land value of less than $5.0 million per acre, this analysis determines that the prototype would experience financial feasibility challenges. Prototypes that generate a residual land value ranging between $5.0 million and $6.5 million per acre would be considered marginally feasible.

This residual land value threshold is based on an analysis of recent sales of vacant land in Atherton, as reported by Redfin. These data show sales of eight vacant parcels in Atherton between 2019 and 2023, as summarized in Table 3. The sale prices for these parcels ranged from $5.2 million to $9.8 million per acre, with an average of $7.1 million per acre and a median of $6.7 million per acre. Land sales that occurred in 2022 and 2023 show the same pricing characteristics, indicating that land prices have been relatively consistent across the 2018 to 2023 time period.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 13 Table 3: Vacant Land Sales in Atherton, 2018-2023
Sources: Redfin, 2024; BAE, 2024.

The residual land value thresholds identified above could also apply to the purchase of nonvacant parcels in Atherton that are purchased for the purpose of pursuing new residential development. New residential development in Atherton could occur on parcels with existing homes rather than on vacant parcels, with the existing homes demolished to accommodate new development or with one or more new homes constructed alongside an existing home. Data from Redfin show sales of 14 homes in Atherton in 2023 with a sale price of less than $6.5 million per acre, all with older homes (i.e., built in 1974 or earlier) on the property. These data indicate that, in addition to potential opportunities to purchase vacant land, there are potential opportunities to purchase lots with existing homes in Atherton at a price that is consistent with the residual land value thresholds used in this analysis. These data also show sales of five properties with existing homes for less than $5.0 million per acre, indicating that some developers may be able to acquire land for a price that is lower than the minimum residual land value that this analysis uses to determine feasibility. Nonetheless, this analysis uses a residual land value of $5.0 million to $6.5 million per acre to avoid potentially overstating the feasibility of new residential development.

Inclusionary Housing Financial Feasibility Findings
The following section summarizes the findings from the financial feasibility analysis for the four housing prototypes described above. A summary of the financial feasibility findings is included below in Table 4.

Prototype 1: Multifamily Rental Apartments, 20 du/acre Base Zoning The financial feasibility analysis indicates that the 51-unit multifamily rental apartment prototype with a base zoning of 20 dwelling units per acre is financially feasible. The project has a total Sale Date Sale Price Size Size (Acres) Price/Acre
9/13/2019 $6,400,000 1.00 $6,398,678
3/18/2020 $8,000,000 1.05 $7,648,143
7/31/2020 $2,500,000 0.28 $9,075,000
1/21/2021 $7,000,000 1.26 $5,556,527
1/11/2022 $5,450,000 1.05 $5,170,805
2/9/2022 $9,300,000 1.43 $6,503,476
5/4/2023 $25,000,000 2.56 $9,765,678
10/30/2023 $4,500,000 0.66 $6,832,346
Minimum, 2018-2023 $5,170,805
Maximum, 2018-2023 $9,765,678
Average, 2018-2023 $7,118,832
Median, 2018-2023 $6,667,911
Average, 2022-2023 $7,068,076
Median, 2022-2023 $6,667,911

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 14 development cost of $29.0 million, not including land, and a capitalized value totaling $44.3 million. After accounting for developer profit, the residual land value associated with this prototype is $11.8 million, or $7.9 million per acre. This is higher than the $5.0 million to $6.5 million residual land value threshold that this analysis uses to determine whether a project is financially feasible, indicating that the project would be financially feasible under current market conditions.

It should be noted that this project would be eligible for an additional density bonus under the State Density Bonus law if the project were to provide either moderate-income units or additional very low-income units (see Appendix B). If the project were to pursue an additional density bonus, it could support a higher residual land value and generate additional profit for the developer, improving the financial feasibility of the project.

Prototype 2: Rental Townhouses, 10 du/acre Base Zoning
The financial feasibility analysis indicates that the 17-unit rental townhouse prototype with a base zoning of 10 dwelling units per acre faces financial feasibility challenges in the current market. The project has a total development cost of $15.9 million, not including land, and a capitalized value totaling $21.3 million. After accounting for developer profit, the residual land value associated with this prototype is $3.5 million per acre. This is lower than the $5.0 million to $6.5 million residual land value threshold that this analysis uses to determine whether a project is financially feasible, indicating that the project would face financial feasibility challenges under current market conditions. It should be noted that this prototype would not be feasible even with no inclusionary units, indicating that the potential inclusionary requirements are not the barrier to financial feasibility for this project.

Like Prototype 1, Prototype 2 would be eligible for an additional density bonus under the State Density Bonus law if the project were to provide additional qualifying affordable units. If the project were to pursue an additional density bonus, it could support a higher residual land value and generate additional profit to the developer, improving the financial feasibility of the project.

Prototype 3: For-Sale Townhouses, 10 du/acre Base Zoning The financial feasibility analysis indicates that the 14-unit for-sale townhouse prototype with a base zoning of 10 dwelling units per acre is financially feasible. The project has a total development cost of $17.0 million, not including land, and net sale proceeds totaling $29.6 million. After accounting for developer profit, the residual land value associated with this prototype is $10.9 million per acre. This is higher than the $5.0 million to $6.5 million residual land value threshold that this analysis uses to determine whether a project is financially feasible, indicating that the project would be financially feasible under current market conditions.

Like Prototypes 1 and 2, Prototype 3 would be eligible for an additional density bonus under the State Density Bonus law if the project were to provide additional qualifying affordable units. If the project were to pursue an additional density bonus, it could support a higher residual land

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 15 value and generate additional profit to the developer, improving the financial feasibility of the project.

Prototype 4: Single-Family Home with an ADU
The financial feasibility analysis indicates that a single-family prototype with a deed-restricted ADU is marginally feasible. The project has a total development cost of $6.7 million, not including land, and net sale proceeds totaling $13.9 million. After accounting for developer profit, the residual land value associated with this prototype is $6.5 million per acre. This is equal to the $6.5 million residual land value threshold that this analysis uses to determine whether a project is financially feasible.

While this study does not include an analysis of a development that involves an urban lot split or additional unit as permitted under SB 9, the analysis indicates that a development that involves an SB 9 lot split would likely be financially feasible. In an urban lot split scenario, a developer could construct multiple single-family homes on an area that was previously one lot, significantly reducing land costs on a per-unit basis. The significant decrease in per-unit land costs for split lot projects can be expected to improve the feasibility of developments involving SB 9 lot splits compared to single-family projects that do not involve an SB 9 lot split.

Summary of Findings
The analysis presented above demonstrates that the multifamily rental apartment prototype, the for-sale townhome prototype, and the single-family home prototype are feasible under current market conditions. These findings indicate that the inclusionary requirements that the Town of Atherton is currently considering are feasible for the development typologies that are likely to occur in Atherton in the coming years.

The analysis also demonstrates that the rental townhome prototype is unlikely to be financially feasible in the current market. This prototype is not financially feasible even with no inclusionary requirement, meaning that there are barriers to financial feasibility for the rental townhome prototype that are unrelated to inclusionary requirements, and that changes to the Town’s proposed inclusionary requirements would not make this project feasible. This finding is consistent with development trends in the Atherton area, which has experienced limited, if any, build-to-rent townhome development in recent years or other types of rental development at a density that is consistent with this prototype (i.e., 17 dwelling units per acre, or ten dwelling units per acre with no density bonus). This finding does not indicate that a new inclusionary policy would be a significant constraint on development, but rather that this type of project is not generally feasible in the local market.

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 15 Page 164 of 273 Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 16 Table 4: Summary of Residential Development Feasibility, Inclusionary Housing Scenarios Note:
(a) Base density shown reflects assumed density for site before applying any density bonuses.

Source: BAE, 2024.

Prototype 1 Prototype 2 Prototype 3 Prototype 4
Tenure Rental Rental For-Sale For-Sale
Base Density (a) 20 du/acre 10 du/acre 10 du/acre Single-Family Site Size (acres) 1.5 1.0 1.0 1.0
Development Program, Inclusionary Scenario
Total Units 51 17 14 2
Affordable Units 6 2 2 1
Average Unit Size (net sq. ft.) 999 1,476 1,900 7,000 SF single-family home & 1,000 SF ADU
Parking Spaces 64 34 28 3+
Total Development Costs, Excluding Land and Developer Profit, Inclusionary Scenario Total Development Cost (TDC) $28,988,178 $15,944,590 $17,033,792 $6,675,047 TDC per Unit $568,396 $937,917 $1,216,699 $6,675,047
TDC per Gross Building SF $467 $635 $640 $834
Residual Land Value Analysis, Inclusionary Scenario
Capitalized Project Value (Rental) $44,310,340 $21,345,253 N/A N/A Net Sales Revenue (for-sale) N/A N/A $29,640,045 $13,871,000 Residual Land Value (RLV) $11,843,581 $3,487,312 $10,902,874 $6,528,448 Residual Land Value per Acre $7,895,721 $3,487,312 $10,902,874 $6,528,448 RLV Feasibility Threshold (per Acre) $5.0 - $6.5 million $5.0 - $6.5 million $5.0 - $6.5 million $5.0 - $6.5 million Feasible under current conditions? Yes No Yes Yes

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Atherton Inclusionary Housing & In-Lieu Fee Study | Inclusionary Housing Financial Feasibility Analysis 16 Page 166 of 273 Atherton Inclusionary Housing & In-Lieu Fee Study | In-Lieu Fee Analysis 17

IN-LIEU FEE ANALYSIS
This chapter provides analysis to inform the Town’s consideration of inclusionary housing in-lieu fees. Many jurisdictions that have inclusionary housing ordinances provide developers with the option to pay in-lieu fees as an alternative to providing inclusionary units, though jurisdictions differ in terms of the extent to which the in-lieu fee option is available for all projects or only in specific circumstances. In addition, jurisdictions differ in terms of the extent to which in-lieu fees are set at levels that are likely to incentivize developers to pay the fee or to provide inclusionary units on site. In general, a relatively high in-lieu fee tends to create an incentive for developers to provide inclusionary units on site, particularly if the cost of the fee exceeds the cost to provide the inclusionary units. Conversely, a low in-lieu fee may create an incentive for developers to pay the fee rather than provide inclusionary units.

This chapter is divided into five sections:

1. A residential nexus analysis, which identifies the relationship between the construction of new market-rate residential units, the need for affordable housing, and the need for Town funds to construct affordable housing. The nexus analysis estimates the amount that the Town would need to charge in in-lieu fees to make the amount of the fee payment commensurate with the revenue needed to address the estimated affordable housing need associated with the construction of new market-rate development.

2. A financial feasibility analysis that evaluates how in-lieu fees would impact the feasibility of new development.

3. An analysis of the cost to construct an affordable inclusionary unit. Some jurisdictions set inclusionary housing in-lieu fees to be equal to the cost of constructing an affordable unit to ensure that the revenue from an in-lieu fee is sufficient to support the construction of an affordable unit off site.

4. A point of indifference analysis that estimates the fee rates that are approximately equivalent in cost to providing inclusionary units within a market-rate project. Fees set higher than the point of indifference will generally encourage developers to provide inclusionary units rather than pay an in-lieu fee, while fees set lower than the point of indifference will generally encourage developers to pay the fee rather than providing inclusionary units.

5. A summary of the findings from each of the prior sections of the chapter.

Nexus Analysis
This section presents a nexus analysis for market-rate residential units in Atherton. The residential nexus calculation is based on the premise that new households in Atherton will spend some of their money within the local economy, thereby supporting employment for new

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Atherton City CouncilJanuary 21, 2026

Atherton City Council
January 21, 2026