AGENDA
Town of Atherton
City Council
JANUARY 21, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Lewis, Widmer, Vice Mayor DeGolia, Mayor Holland
PRESENTATIONS
SERGEANT MACDONALD SWEARING IN
HIP HOUSING REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limitedtoone(1)minuteTheMayormayattheMayor'sdiscretionrestrictorgrant Meeting Agenda
– January 21, 2026 –
SERGEANT MACDONALD SWEARING IN
HIP HOUSING REPORT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 8)
1. APPROVAL OF BILLS AND CLAIMS FOR THE MONTH OF DECEMBER 2025 IN THE AMOUNT OF $1,710,431
Report: ROBERT BARRON III, ASSISTANT CITY MANAGER/FINANCE DIRECTOR Recommendation: It is recommended that Council accept and file the Bills and Claims report for December 2025
Description: This is a routine item for Council to approve the bills and claims for December 2025
2. APPROVAL OF MINUTES FOR DECEMBER 17, 2025 AND JANUARY 14, 2026 Report: ANTHONY SUBER, CITY CLERK
Recommendation: It is recommended that the Council approve minutes for December 17, 2025 and January 14, 2026 meetings.
Description: This is a routine item to approve City Council meeting minutes
3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2025 CRACK SEAL & SLURRY SEAL PROJECT, PROJECT NUMBER 56092
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.
Description: This item relates to the routine process of Council accepting a Notice of Completion and authorizing staff to record said Notice with the County. 4WAIVETHESECONDREADINGANDADOPTIONOFANORDINANCETO
Meeting Agenda
– January 21, 2026 –
Description: This is a routine item to approve City Council meeting minutes
3. ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2025 CRACK SEAL & SLURRY SEAL PROJECT, PROJECT NUMBER 56092
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.
Description: This item relates to the routine process of Council accepting a Notice of Completion and authorizing staff to record said Notice with the County.
4. WAIVE THE SECOND READING AND ADOPTION OF AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE ADOPTING BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE,
RETAINING EXISTING MODIFICATIONS; AND RATIFY THE FIRE
REGULATIONS, AS ADOPTED BY THE MENLO PARK FIRE PROTECTION
DISTRICT
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
Recommendation: Staff recommends that the City Council adopt the attached ordinance and amend Title 15 of the Atherton Municipal Code adopting by Reference the 2025 California Building Standards Code, retaining existing modifications; and ratify the fire regulations, as adopted by the Menlo Park Fire Protection District.
Description: This item concerns the second reading and adoption of a new ordinance to the Atherton Municipal Code to formally adopt the 2025 California Building Standards Code and to ratify the fire regulations adopted by the Menlo Park Fire Protection District.
5. 2026 COUNCIL COMMITTEE ASSIGNMENTS
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council receive and file the Mayor’s City Council Committee Assignments and concur with the assignment to the Refuse Services Standing Committee.
Description: This is a routine receive and file item for Council assignments for 2026.
6. BUILDING AND LIFE SAFETY SERVICES CONTRACT AMENDMENT WITH INTERWEST CONSULTING GROUP
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years, with compensation based on a fixed (65%) percentage of building fees collected; Direct the City Attorney to prepare the amendment; and Authorize the City Manager to execute the amendment.
Description: This item will be a Council discussion to approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years.
7. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TJKM
TRANSPORTATION CONSULTANTS FOR THE TOWN CENTER AREA PARKING AND TRAFFIC OPERATIONS EVALUATION AND MIDDLEFIELD ROAD
TRAFFIC ANALYSIS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends the City Council approve a professional services agreement with TJKM Transportation Consultants (TJKM) for the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis, in the total amount not to exceed Meeting Agenda
– January 21, 2026 –
Description: This item will be a Council discussion to approve an amendment to extend the Building and Life Safety Services Contract with Interwest Consulting Group for a period of three (3) years with allowance for extension for up to three (3) additional years.
7. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH TJKM
TRANSPORTATION CONSULTANTS FOR THE TOWN CENTER AREA PARKING AND TRAFFIC OPERATIONS EVALUATION AND MIDDLEFIELD ROAD
TRAFFIC ANALYSIS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: Staff recommends the City Council approve a professional services agreement with TJKM Transportation Consultants (TJKM) for the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis, in the total amount not to exceed $137,000; authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement; and authorize a contingency amount of $20,000 for the studies.
Description: This item relates to Council approval of a service contract with TJKM Transportation Consultants for work on the Town Center Area Parking and Traffic Operations Evaluation and Middlefield Road traffic analysis.
8. APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF SAN MATEO FOR IMPLEMENTATION OF SENATE BILL 1383 COMPLIANT COMPOST PROCUREMENT REQUIREMENTS AND FIND THE MOU EXEMPT FROM CEQA
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council approve a Memorandum of Understanding (MOU) between the Town of Atherton and the County of San Mateo for the administration of a Senate Bill (SB) 1383 compliant recovered organic waste product procurement program.
Description: Approval of a Memorandum of Understanding with the County of San Mateo to continue participation in the countywide compost procurement program to meet SB 1383 organic waste procurement requirements, including procurement credit for the Town’s annual contribution of 320 tons.
PUBLIC HEARING (Items 9 – 9)
9. INTRODUCTION AND FIRST READING OF AN ORDINANCE TO ADD CHAPTER
17.57, RELATING TO INCLUSIONARY HOUSING, TO THE ATHERTON MUNICIPAL CODE AND FIND THE IHO EXEMPT FROM CEQA
Report: BRITTANY BENDIX, CONSULTING TOWN PLANNER
Recommendation: Staff recommends that the City Council add Chapter 17.57 “Inclusionary Housing” to the Atherton Municipal Code with the purpose of implementing the goals and programs in the certified Atherton 20232031 Housing Element Description: This item relates to the Town’s ongoing effort to comply with and implement the housing requirements of the state’s Department of Housing and Community Development.This specific Ordinance relates to affordable housing and density requirements.
REGULAR AGENDA (Items 10 – 11)
10. REVIEW AND CONSIDERATION OF PROPOSED RESOLUTION TO ESTABLISH A PILOT PROGRAM AT HOLBROOKPALMER PARK TO EVALUATE THE USE OF BATTERYOPERATED GARDENING AND LANDSCAPING EQUIPMENT AND FIND THE RESOLUTION EXEMPT FROM CEQA
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Meeting Agenda
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programs in the certified Atherton 20232031 Housing Element Description: This item relates to the Town’s ongoing effort to comply with and implement the housing requirements of the state’s Department of Housing and Community Development.This specific Ordinance relates to affordable housing and density requirements.
REGULAR AGENDA (Items 10 – 11)
10. REVIEW AND CONSIDERATION OF PROPOSED RESOLUTION TO ESTABLISH A PILOT PROGRAM AT HOLBROOKPALMER PARK TO EVALUATE THE USE OF BATTERYOPERATED GARDENING AND LANDSCAPING EQUIPMENT AND FIND THE RESOLUTION EXEMPT FROM CEQA
Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST I
Recommendation: Staff recommends that the City Council review and consider the Environmental Programs Committee (EPC) proposed resolution requesting the establishment of a pilot program at HolbrookPalmer Park to evaluate the use of batteryoperated gardening and landscaping equipment and provide direction to staff regarding next steps.
Description: This item is a resolution proposing a pilot program at HolbrookPalmer Park to evaluate the environmental, health, operational, and economic impacts of battery operated gardening and landscaping equipment as alternatives to gas powered equipment, consistent with the Town's Climate Action Plan goals.
11. JENNINGS PAVILION AUDIO/VIDEO AND ACOUSTIC UPGRADES — REVIEW PROPOSED IMPROVEMENTS, PROVIDE DIRECTION, AND CONSIDER
APPROVAL FOR SERVICES CONTRACT AND FIND THE CONTRACT EXEMPT FROM CEQA
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: Staff recommend that the City Council review the proposed options; provide direction regarding the preferred approach for the HolbrookPalmer Park Jennings Pavilion Technology Upgrade Project; and provide approval for staff to enter into a services agreement with CalCoast for design, supply, and installation of select equipment.
Description: This item will be a discussion to obtain Council direction on proposed technology upgrades withing HolbrookPalmer Park Jennings Pavilion.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Meeting Agenda
– January 21, 2026 –
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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