Item No. 3
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JANUARY 21, 2026
SUBJECT: ACCEPTANCE OF WORK, AUTHORIZATION TO RECORD
NOTICE OF COMPLETION FOR THE 2025 CRACK SEAL &
SLURRY SEAL PROJECT, PROJECT NUMBER 56092
RECOMMENDATION
It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2025 Crack Seal & Slurry Seal Project, Project Number 56092.
BACKGROUND
The Council awarded a construction contract on July 16, 2025, to Graham Contractors, Inc. for $248,425 and authorized change orders up to $25,000 for a total amount of $273,425. This project consisted of performing crack sealing and placing Type II micro-surfacing on the listed streets, and included notifications, traffic control, prep work, micro-surface seal installation, compaction, sweeping, re-striping and installation of pavement markings per Town standard Slurry seal locations are listed below and shown on the attached map:
Slurry Seal Locations are:
Camino a Los Cerros (Camino Por Los Arboles – City Limit) Catalpa Drive (Irving Avenue - James Avenue)
Fair Oaks Lane (Dinkelspiel Station Lane – El Camino Real) Fair Oaks Lane – cul-de-sac (N/O 1 Fair Oaks Lane to end) Fair Oaks Lane – cul-de-sac (N/O 35 Fair Oaks Lane to end) Faxon Road (Faxon Forrest Lane - Barry Lane)
Greenoaks Drive (Deodora Drive - Frederick Avenue)
Greenoaks Drive - (Frederick Avenue - Oak Grove Avenue) Greenoaks Drive - (Oak Grove Avenue - Rosewood Drive)
Heather Drive – cul-de-sac (Heather Drive to end)
2025 Crack Seal and Slurry Seal
JANUARY 21, 2026
1 2
5 9
Irving Avenue – cul-de-sac (Heather Drive to end)
Irving Avenue (Heather Drive - Magnolia Drive)
Irving Avenue – cul-de-sac (Irving Avenue to end)
Meadow Lane (Walsh Road to end)
Park Drive (South Gate Drive to North Gate Drive)
Rosewood Drive (Greenoaks Drive to Greenoaks Drive)
Selby Lane – cul-de-sac (E/O 241 Selby Lane to end)
South Gate Drive (Almendral Avenue to Park Drive)
Maple Avenue (portion between Dinkelspiel Station Lane and El Camino Real) Marsh Road (Fair Oaks Avenue to Middlefield Road) *crack seal only Work under the contract has been completed.
ANALYSIS
The original contract price was for $248,425.00 with a change order allowance of $25,000.00 for a total expenditure authorization of $273,425.00. There was a decrease in striping quantities resulting is a savings of $4,920, and additional striping and pavement markings added on Tuscaloosa Avenue and Selby Lane in the amount of $11,958. The final contract amount was $255,463.
Original Contract $248,425
Striping quantity adjustments -$4,920
Additional striping – Striping and Markings on Tuscaloosa and Selby Lane $11,958 Total $255,463
FISCAL IMPACT
Measure A and Measure M funds in the amount of $273,425 were approved for this project. The final cost of work was $255,463.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
There are no significant policy issues related to this item. The item is consistent with the Town’s adopted 5-Year Capital Improvement Program.
PUBLIC NOTICE
2025 Crack Seal and Slurry Seal
JANUARY 21, 2026
1 2
5 9
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. Location Map
2. Notice of Completion