Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: STEVE McCULLEY, CHIEF OF POLICE
DATE: MARCH 18, 2026
SUBJECT: DECLARE AS SURPLUS TWO MARKED POLICE VEHICLES.
RECOMMENDATION
1) Declare one (1) 2018 Ford Explorer marked police vehicle as surplus and authorize the sale via auction.
2) Declare one (1) 2019 BMW-marked police motorcycle as surplus and authorize the sale via auction.
BACKGROUND
The fleet of vehicles used by the Atherton Police Department (APD) is regularly reviewed to identify vehicles that need replacement due to mileage and wear. The Department has a vehicle replacement fund to which annual amounts are contributed, so that when vehicles reach the end of their useful life, funds are available for their replacement.
After reviewing the PD fleet, it was determined that one of our current 2018 Ford Explorers, marked as a patrol car (mileage 106,822), and one 2019 BMW marked police motorcycle (mileage 55,914) are both in poor overall condition. Due to their age, mileage, and mechanical condition, these vehicles have reached the end of their service expectancy as marked police patrol vehicles.
Staff recommends these vehicles be sent to auction after the emergency equipment is removed.
This recommendation is based on the vehicle's overall condition, its current value, and the rising cost of maintenance and repairs.
ANALYSIS
Surplus Vehicles
All emergency equipment has already been removed. Staff recommends this vehicle be sent to auction to avoid further maintenance expenses.
Fleet Vehicle Surplus Staff Report
March 18, 2026
Marked 2018 Ford Explorer Police Vehicle (VIN# 1FM5K8AR1JGC74808- 106,822 miles) This vehicle is in poor overall condition. Given its age, mileage, and mechanical condition, this vehicle has reached the end of its service expectancy as a marked police patrol vehicle. All emergency equipment has already been removed. Staff recommends this vehicle be sent to auction. This recommendation is based on the vehicle's overall condition, its current value, and the rising cost of maintenance and repairs.
Marked 2019 BMW R-1250-RT Police Motorcycle (VIN# WB10J6305KZG34205, CA License Plate 3005093, 55,914 miles).
This vehicle is in poor overall condition. Given its age, mileage, and mechanical condition, this vehicle has reached the end of its service expectancy as a marked police patrol vehicle. All emergency equipment has already been removed. Staff recommends this vehicle be sent to auction. This recommendation is based on the vehicle's overall condition, its current value, and the rising cost of maintenance and repairs.
POLICY FOCUS
Staff will use First Capitol Auction to sell the one (1) marked 2018 Ford Explorer and the one (1) 2019 BMW motorcycle.
FISCAL IMPACT
The funds received from the vehicle auction will be included in the equipment replacement fund.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, including this agenda item, at least 72 hours before the meeting in print and electronically. Information about this item is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents and stakeholders, including, but not limited to, media outlets, school districts, the Menlo Park Fire District, service providers (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item ____ has or __X__ has not been before a Town Committee or Commission. ____ Audit/Finance Committee (meets every other month)
____ Bicycle/Pedestrian Committee (meets as needed)
____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month)
____ Planning Commission (meets each month)
Fleet Vehicle Surplus Staff Report
March 18, 2026
____ Rail Committee (meets every other month)
____ Transportation Committee (meets every other month)
ATTACHMENTS
None