AGENDA PACKET
Town of Atherton
Joint City Council & Audit and Finance Committee
MAY 06, 2026
SPECIAL MEETING – STUDY SESSION
3:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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SPECIAL MEETING STUDY SESSION
ROLL CALL
City Council: Lane, Widmer, Lewis, Vice Mayor DeGolia, Mayor Holland Audit & Finance: Brickley, Sleeth, Jain, Scolnick, Chair Hill PUBLIC COMMENT – Public Comments can be emailed directly to [email protected]
As a Special Meeting, this portion of the meeting is reserved for persons wishing to address the Council on any matter on the Agenda. Speakers’ time is limited to three minutes. Speakers may also speak when the item appears on the Agenda during the meeting. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor may, at the Mayor’s discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
ACTION ITEMS
STUDY SESSION
1. ATHERTON TRAIN STATION MUSEUM RIBBON CUTTING
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and provide direction regarding the Atherton Train Station Museum Ribbon Cutting.
Description: This item involves discussion and feedback from the City Council on the Atherton Train Station Museum Ribbon Cutting.
Meeting Agenda Packet – May 06, 2026
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considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum. Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
ACTION ITEMS
STUDY SESSION
1. ATHERTON TRAIN STATION MUSEUM RIBBON CUTTING
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review and provide direction regarding the Atherton Train Station Museum Ribbon Cutting.
Description: This item involves discussion and feedback from the City Council on the Atherton Train Station Museum Ribbon Cutting.
2. REVIEW OF FY 2026/27 CAPITAL IMPROVEMENT PROGRAM
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review, discuss, and provide feedback regarding proposed projects, programs and funding priorities for the FY 2026/27 Capital Improvement Program (CIP), with lookahead through FY 2030/31.
Description: This will be a Council discussion to provide feedback regarding proposed projects, programs and funding priorities for the FY 2026/27 Capital Improvement Program (CIP).
COUNCIL REPORTS/COMMENTS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
PUBLIC COMMENTS:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakersfoundinviolationofthisruleofproceduremayberemovedfromthemeeting Meeting Agenda Packet – May 06, 2026
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
PUBLIC COMMENTS:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
RULES OF DECORUM:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda Packet – May 06, 2026
Item No. 1
Town of Atherton
CITY COUNCIL STAFF REPORT – STUDY SESSION
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: GEORGE RODERICKS, CITY MANAGER
DATE: MAY 6, 2026
SUBJECT: ATHERTON TRAIN STATION MUSEUM RIBBON CUTTING
RECOMMENDATION
It is recommended that the Council review and provide direction regarding the Atherton Train Station Museum Ribbon Cutting.
BACKGROUND
The Atherton Train Station Museum is nearing completion, with the majority of project components now finished. The following museum elements have been completed:
• Building Restoration and Renovation
• Construction of Train Station Dioramas
• Purchase and installation of Train Models
• Installation of Train and Town History Video Platform • Installation of "Atherton" Wood Signage
• Installation of External Display Case Images (these will be updated to foamcore) • Renovation of the Exterior Caltrain Station Sign
• Installation of Recognition and Dedication Plaques
• Installation of Train Display Era Timeline Dates
Two remaining components are currently in progress. The vertical display panels have completed design and have moved into production. Production and installation are anticipated to be completed by late May. The horizontal display panels remain in the design phase. Upon design completion, the panels will move to production, with an estimated three-week production and installation timeline following design approval.
Partial museum completion is expected in late May. Full completion is expected in mid- to lateJune, depending on the pace of the horizontal display panel design.
Staff and the Train Station Subcommittee (Vice Mayor Rick DeGolia and former Councilmember Diana Hawkins-Manuelian) seek Council feedback on three issues: expected level of completeness before ribbon cutting; date of ribbon cutting; and scale of ribbon cutting event.
Atherton Train Station Museum
MAY 6, 2026
ANALYSIS
Expected Level of Completeness
There are primarily two major components that remain incomplete – the vertical and horizontal interpretative panels. The design of the vertical panels is complete and are moving to production.
The panels should be installed by late May. The vertical panels will be displayed at the north end of the Train Station as shown in the below rendering (minor changes were made since the production of the rendering):
The three panels provide the viewer with an interpretative journey from the Early Peoples on the Peninsula, through the Gold Rush Days, to the establishment of the San Francisco and San Jose Railroad.
Horizontal Panels
The diorama display runs along the center
of the museum and depicts six (6) time
periods of station development.
Horizontally in front of each time-period
will be an interpretative panel highlighting
key points of development in the timeperiod.
Examples are shown here. These panels
are still being developed by the
Subcommittee and designer. The images
shown here are early mockups of the
panels.
Atherton Train Station Museum
MAY 6, 2026
The Subcommittee is seeking feedback from the Council on whether the completion of both the verticals and horizontal interpretative panels should be a gating issue to the ribbon cutting.
Below is recent design image update of these panels:
Atherton Train Station Museum
MAY 6, 2026
Date of Ribbon Cutting
Once the Council determines the gating issue for completeness, staff can narrow down a date for the ribbon cutting. If the horizontal panels do not need to be completed before the ribbon cutting, the ribbon cutting can safely be held sometime in early June. A June ribbon cutting event will give sufficient time to notice the community about the event.
However, if the Council desires the horizontal panels to be complete before the ribbon cutting, the ribbon cutting should be held in early July. While we anticipate that the horizontal panels will be installed by the end of June; there may unanticipated delay.
Alternatively, the Town can soft launch the station over the summer and host a ribbon cutting in September ensuring completion of all features. This timing would also allow the Town to engage with train enthusiasts and other interested parties to help spread the word about the opening of the museum.
Scale of Ribbon Cutting
Staff and the Subcommittee are also seeking feedback from the Council on the scale of the ribbon cutting event. A simple ribbon cutting ceremony for the museum would entail invites to Council and other elected officials, interested parties, and the community. There would be light snacks provided as well as background music. There would be some welcome speeches from dignitaries and opportunity for others to speak as well.
The ribbon cutting event could be scaled to include special invites to school or college theatre groups to dress in period attire, a DJ, a food truck, tabled groups of similar interests (train groups, library, etc.), docents, and period decorations.
The timing of the ribbon cutting will also dictate some of the opportunity for scale. If the Council is interested in a ribbon cutting at the quickest possible time, a smaller scale ribbon cutting would be expected. A ribbon cutting in July could coincide with the Town’s 250th Proclamation at the July Study Session and associated decorations could be patriotic in style. A ribbon cutting in September could coincide with schools being opened for the new year and could involve more school group and family attendance.
FISCAL IMPACT
None at this time.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life
POLICY FOCUS
Atherton Train Station Museum
MAY 6, 2026
Policy focus for the Council is on the three questions posed by the Train Station Subcommittee.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
None
Item No. 2
Town of Atherton
CITY COUNCIL STAFF REPORT – STUDY SESSION
TO: HONORABLE MAYOR AND CITY COUNCIL
HONORABLE CHAIR AND COMMITTEE MEMBERS
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: MAY 6, 2026
SUBJECT: REVIEW OF FY 2026/27 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
It is recommended that the Council review, discuss, and provide feedback regarding proposed projects, programs and funding priorities for the FY 2026/27 Capital Improvement Program (CIP), with lookahead through FY 2030/31.
BACKGROUND
The Town’s Capital Improvement Program (CIP) is a five-year program that proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The Town is focusing on capital project needs in the community. Staff is seeking feedback regarding proposed projects, programs and funding priorities for the FY 2026/27 Capital Improvement Program (CIP), with a lookahead through FY 2030/31.
The General Fund continues to provide new funding capacity in the next several years for project priorities within the CIP Master Plans. Priority projects are derived from the Bicycle Pedestrian Master Plan, Drainage Master Plan, Green Infrastructure Plan, and Road Improvement Plan, and in consideration of on needs identified by the City Council, residents, staff.
The five-year CIP proposes projects to analyze, repair or improve Town infrastructure, and the funding for those projects. The major projects are categorized into three areas:
• Streets & Transportation
o Roadway Maintenance
o Bicycle and Pedestrian Improvements (Active Transportation) o Traffic and Safety
• Drainage
o Flood Control
FY 2026/27 Capital Improvement Program Budget
MAY 6, 2026
o Regulatory and Green Infrastructure
• Town Buildings, Park and Facilities
o Town Center
o Holbrook-Palmer Park
The CIP program is primarily funded by seven (7) capital improvement fund sources that the Town uses for capital improvement/infrastructure needs. These capital improvement fund sources include:
• Atherton General Fund
• Measure M – County Congestion Management Fee on vehicle registration • Measure A – County ½-cent Transportation Sales Tax
• Measure W- County ½-cent tax Congestion Relief Plan
• Gas Tax
• Atherton Channel Fund
• Library Fund
The 1st year (FY 2026/27) of the CIP is incorporated into the Town’s Budget and is the only year for which the City Council applies available funding. The remaining four (4) years of the CIP reflect proposed projects and projected funding. These “out years” are revised annually to reflect changes in City Council priorities, direction, needs and funding availability. Before adoption by the Council, the CIP must be reviewed by the Planning Commission for consistency with the Town’s General Plan. The Planning Commission does not review or comment on individual projects or priorities. This year’s CIP will be reviewed by the Planning Commission at their May 27, 2026, meeting. The Commission will send their comments in writing to the City Council prior to the Council’s June 17 meeting at which the Council is scheduled to adopt the budget, inclusive of the CIP.
ANALYSIS
This year, the 5-year CIP is being presented to City Council in the Study Session in a more detailed workshop format to allow for questions and discussion of individual projects, general discussion about broader objectives to be considered for future proposed projects and priorities for allocating funds. Though the Capital Improvement Program is funded with a variety of revenue sources, most of the revenue sources have restrictions on how the funds can be used. The General Fund is primary funding source for the Capital Improvement Program and thus affords the greatest opportunity for discretionary expenditures for capital projects. As such, the majority of the discussion will be focused on the use of General Funds in the CIP.
Following the workshop, staff will implement changes directed by Council and present the CIP to City Council for consideration at the June Council meeting. Specific project direction from the Council will be incorporated into the CIP presented to the Commission at their May 27 meeting.
At the conclusion of the May 6 Study Session, staff needs the following input and direction from the Council:
FY 2026/27 Capital Improvement Program Budget
MAY 6, 2026
1. Confirmation of existing projects and priorities.
2. Specific direction regarding capital improvement projects to include, the specific fiscal year for inclusion, and the extent of inclusion (FYs 2026/27 through FY 2030/31).
3. If selected projects include Class II bicycle route improvements, staff will seek direction regarding how to process right-of-way improvements for private property development projects that are along identified Class II bicycle routes.
As staff moves through the CIP with the Council at the Study Session, the Council will have the opportunity to modify the 5-Year Financial Outlook to address programmatic and project priorities, project timing, and funding availability. Larger projects often require that project planning and design occur in the fiscal years prior to actual project construction.
FY 2026/27 and beyond include established priority projects that include the Annual Road Maintenance Program, necessary Traffic and Safety Improvements, and the completion of ongoing projects. As noted above, funding for the CIP consists of a variety of sources, some of which are restricted, such as Measures A, Measure M and Measure W funds, as well as funds from Gas Taxes, and the General Fund. These funds are already allocated to the maximum extent to the projects that they support. Additionally, the Town was awarded two grants during the current fiscal year from the San Mateo County Transportation Authority Highway Program as follows:
• Alameda de las Pulgas Traffic and Safety Improvements - $1,000,000 (construction) • ECR/Selby Intersection Improvements - $3,000,000 (design and construction) The established priority projects and programs noted for FY 2026/27 and continuing years are the following:
Project Programs Allocation Note
Roadway Maintenance $840,000 Allocated Annually
Alameda de las Pulgas Traffic/Safety
Improvements $1,000,000 Grant fund allocation [SMCTA].
ECR/Selby Lane Intersection $250,000
Additional funds for design.
Partial grant fund allocation
(FY 26/27) [SMCTA].
Station Lane Connection $600,000 Including $300,000 in Library funds
Drainage Master Plan Update $350,000 Forecasted from FY 25/26 budget
Green Infrastructure $150,000
Allocated Annually. FY
2025/26 funds allocated to
ADLP
Town Center Improvements $100,000 Allocated Annually (reduced from $150,000)
FY 2026/27 Capital Improvement Program Budget
MAY 6, 2026
HPP – General Assessments/Repairs $100,000 Allocated Annually Facilities Replacement and
Accessibility $275,000 Allocated Annually (reduced from $325,000) Total $3,665,000
These projects are listed in the attached spreadsheet and include approximately $3.7 M in general fund allocations for FY 2026/27, including grant and other funds.
There remains an unallocated General Fund balance available for Capital Improvement Project for FY 2026/27. Additionally, there are a few projects funded in previous years that were funded and have either been placed on hold or not started/completed that may be reallocated to current priorities. Staff will identify these projects.
The attached spreadsheet includes various projects and estimated costs and is intended to guide Council discussion for consideration and prioritization proposed through the five-year CIP lookahead. Though the spreadsheet is categorized by program, the Council should consider each project independently. Some of the Town’s Master Plans are dated and should be refreshed to assist in identification and prioritization of community needs. These are included in the out years as identified by Council. Specific projects for which staff anticipates Council policy feedback are:
• Bicycle Pedestrian Master Plan Implementation Program o Selby Lane Bicycle Lanes Project – placed on hold pending the BPMP Update o Watkins Avenue Walkway (Caltrain – Middlefield) – conceptual design completed
o Middlefield Road Pedestrian Improvements (new)
o Other Active Transportation Plan Priorities, TBD
• Traffic Safety Improvement Program
o Middlefield Road Signalization, TBD.
• Drainage Improvements Program
o Drainage Master Plan Update – Programmed FY 2026/27
o Atherton Channel Culvert and Detention System – grant allocation is still pending • Park Master Plan Implementation Program
o HPP Master Plan Update – Programmed FY 2027/28
o Jennings Pavilion Solar and Energy Resiliency project (not started) o o HPP Pathway asphalt resurfacing (new)
o Handball Court area conversion to Pickleball (potential donation) o Carriage House rehabilitation and enhancement (potential donation) • Town Center Parking Lot Solar Carports (not started)
FISCAL IMPACT
There is no fiscal impact of the review and discussion of the CIP. Upon Council approval of the projects and funding for FY 2026/27, those approved projects will be incorporated into the Town’s Budget and their approved amounts will be reflected in the Budget and in remaining fund balances.
FY 2026/27 Capital Improvement Program Budget
MAY 6, 2026
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
This item discusses anticipated revenue and expenditure projections, projects and program priorities associated with the Town’s Capital Improvement Program for FY 2026/27, with a 5- year look ahead. These are policy areas for Council discussion and direction as we prepare the FY 2026/27 budget.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
ATTACHMENTS
1. FY 2026/27 Capital Improvement Program Projects Spreadsheet
2. FY 2026/27 Capital Improvement Outyear Planning Tool
3. FY 2026/27 Capital Improvement Available Estimated Balance Spreadsheet
FY 2027 Request
Proj. Line # Base Line Amount Notes
BL1 Street Maintenance $ 840,000 Annual
BL2 Accessibility $ 25,000 Annual, $100,000 allocated in FY 26 BL3 Green Infrastructure $ 150,000 Annual to support on-going projects - FY2026 allocated to ADLP BL4 Town Center Improvements $ 100,000 Annual, adjusted from $150,000 in FY 26 BL5
HPP General Assessment and
repairs
$ 100,000 Annual
BL6
Facility Replacement Fund $ 250,000 Annual; adjusted the Facility Transfer Amount from $300K to $250K in FY 26 Total Baseline Projects $ 1,465,000
Proj. Line # Continuing Projects Amount Notes
CP1 ADLP Traffic and Safety $ 1,000,000 SMCTA Grant
CP6
Atherton Channel - Culvert and
Detention System
Pending Grant Waiting
CP8 ECR Selby Intersection $ 250,000 Formerly BP4 - partially offset by SMCTA Grant ($125,000) CP9 Station Lane Connection $ 600,000 Formerly BP7 - Split with Library ($300,000) Total Continuing Projects $ 1,850,000
Project Line # Programmed FY 2027 Amount Notes
DR1 Drainage Master Plan Update $ 350,000
Total Programmed Projects $ 350,000
Total General Fund Allocation $ 3,665,000
From Other Funds $ 1,425,000
Total CIP $ 2,240,000
Current Projects
Project Category
Att 1
Proj. Line # New Projects for Prioritization -
FY 2026/27 and Beyond
Project Name General Description Support/Studies Design (Shovel Ready) Construction (Implementation)
Grant
Opportunity
Partners Notes
Bike/Ped (Active Transportation)
BP1
ECR Complete Streets (PID/PAED) Development of Project Iniiation Documents (PID), Project Approval and Environmental Documents (PAED)
Yes SMCTA/SamTrans On-going and planned efforts by SMCTA & SamTrans to advance complete streets on ECR
BP2
ECR Complete Streets Support Support for PID & PAED (Required for Line BP1) $ 100,000 Consultant support for coordination, public outreach, etc - funded in FY 2026
BP3
El Camino Complete Streets Implementation of Complete Streets Improvements $ 7,500,000 $ 50,000,000 Yes SMCTA/SamTrans/Cal trans, Others
Future project for implementation of complete streets
improvemenst
BP4
ECR/Selby Lane Intersection
Improvements
Design and implementation for intersection improvements $ 500,000 $ 2,500,000 Yes SMCTA $250,000 initial funding in FY 2026, $250,000 forecasted for design in FY 2027. $3M SMCTA Grant awarded for this project and related drainage improvements.
BP5
Selby Lane Bicycle Lanes Design and Implementation of Class II bike Lanes along Selby lane - Oakwood Drive to Selby Lane
$ 250,000 $ 1,750,000 Yes TBD Was on hold pending BPMP Update. Could be eligible for grant funds - SR2S, TDA, other
BP6
Atherton Avenue Bicycle Lanes Design and Implementation of Class II Bike Lanes along Atherton Avenue - ECR to ADLP
$ 450,000 $ 3,000,000 Not Likely Wait for BPMP Update
BP7
Station Lane Connection Design and Implementation of pathway improvements along Station Lane from Malple Avenue to Watkins Avenue
$ 200,000 $ 600,000 Yes Library Wait for BPMP Update
BP8
Watkins Connection (Rail to ECR) Design and Implementation of pathway improvements along Watkins Avenue from Station Lane to ECR
$ 150,000 $ 750,000 Not Likely Wait for BPMP Update
BP9
Marsh Road Bike/Ped Design and Implementation of bike and pedestrian improvements along Marsh Road from Fair Oaks Avenue to Middlfield Road, including signal at Fair Oaks Avenue
$ 525,000 $ 3,500,000 Yes SM County, C/CAG,
SMCTA, Other
Could be eligible for grant funds through various sources - listed in 101 Corridor Connect project list
BP10
Middlefield Road Ped Improvements Design and Implementation pedestrian improvements along Middllefield Road from Oak Grove Avenue to Marsh Road, or Encina Avenue $ 300,000 $ 1,000,000 Yes SMCTA, C/CAG, other Identified in draft ATP. Potentially eligible for OBAG and SMCTA Bike and Ped grant funds
Traffic Safety
TS1 Streetlight Painting Repaint streetlights - new program $ 100,000 Not Likely Funded in FY 2026 TS2
Middlefiled / Fair Oaks Signal Design and Implementation of a traffic signal at Middlfield Road/ Fair Oaks Lane
$ 180,000 $ 1,200,000 Not Likely Prliminary analysis funded in FY 26 TS3
Middlefield / Watkins Signal Design and Implementation of a traffic signal at Middlfield Road/ Watkins Avenie
$ 150,000 $ 1,000,000 Not Likely Prliminary analysis funded in FY 26 TS4
ECR/Atherton Avenue Intersection Study
(Study Only)
Evaluation of intersection Improvement alternatives at the ECR/Atherton Avenue/Fair Oaks Intersection
$ 350,000 Yes TBD Potential to incorporate into the ECR studies TS5 Traffic Modeling Development of Townwide Traffic Model $ 60,000 $ - No longer a priority Drainage Improvements
DR1 Drainage Master Plan Update Update of the Town's Drainage Master Plan (last updated in 2014) $ 350,000 Not Likely DR2
ECR Drainage Solutions (Northend) Design and Implementation of pump station and drainage improvements at Selby/ECR Intersection (pump station) with extension to Stockbridge Avenue $ 225,000 $ 1,500,000 Yes SMCTA Design funded in FY26. Construction to be coordinated with CP8 (ECR/Selby Intersection Improvements).
Partially offset by SMCTA grant for ECR/Selby
improvements
DR3
ECR Drainage Solutions (Southend) Design and Implementation of pump station and drainage improvements at Isabella/ECR Intersection (pump station) with extension towards Almendral Avenue
$ 600,000 $ 4,000,000 Not Likely Only potential grant funds would be defferal for inclusion with other ECR work funded by others
DR4
Parker - Euclid - Polhemus Drainage
Improvements
Repair and relining of the drainage swale located behiond the homes on Parker Ave/Euclid Ave and drainage connections on Polhemus Ave $ 375,000 $ 2,500,000 Not Likely
Holbrook-Palmer Park
HPP1
Clay Court Conversion Replacement of the clay court at the HPP Tennis Center with a hard court and permanent conversion of Court 1 for Pickleball Use
$ 50,000 $ 300,000 Yes Donation Request pending
HPP2 Park Master Plan Update Update of the Towns Park Master Plan $ 350,000 Not Likely HPP3
Carriage House Restoration Project Restoration and Improvements to the Carriage House *HPP1(Park Master Plan Required)
$ 200,000 $ 1,000,000 Not Likely May be fundable by donations HPP4
Playschool Property Conversion Demolition and repurposing of the Playschool Area *HPP1(Park Master Plan Required)
$ 80,000 $ 400,000 Not Likely TBD Based on Park Master Plan update HPP5
Jennings Solar and Resiliency
Improvements
Add solar and battery to Pavilion $ 30,000 $ 150,000 Not Likely Funded in FY26 HPP6 Asphalt Pathway Repair/Improvement Resurface/repair existing asphalt pathways throught the park $ 25,000 $ 300,000 Not Likely Town Center and Facilities
TC1 Solar Carports/EV Charging Add solar carports with battery and ev charging Town Center (track side) $ 60,000 $ 300,000 Yes Library Design funded in FY 26.
TC2 Parking Lot Modifications Add parking stall in mulch along tracks, near Corporation Yard $ 15,000 $ 60,000 Yes Library Evaluation funded in FY26 Att 1
D E F G H I J K
FY 2024/25 Actual FY 2025/26 Proj. FY 2026/27 Proj. FY 2027/28 Proj. FY 2028/29 Proj. FY 2029/30 Proj. FY 2030/31 Proj. Average General Fund Revenue Projections
1 5% Basic Property Tax $ 14,215,784 $ 15,648,000 $ 16,514,500 $ 17,257,653 $ 18,034,247 $ 18,845,788 $ 19,693,848 $ 15,376,449 2 2% Sales Taxes $ 383,728 $ 445,000 $ 450,000 $ 459,000 $ 468,180 $ 477,544 $ 487,094 $ 413,634 3 2% Franchise Fees $ 1,039,187 $ 945,000 $ 984,000 $ 1,003,680 $ 1,023,754 $ 1,044,229 $ 1,065,113 $ 1,005,025 4 2% Business License $ 271,108 $ 298,000 $ 303,960 $ 310,039 $ 316,240 $ 322,565 $ 329,016 $ 291,624 5 3% Planning $ 489,938 $ 520,100 $ 560,100 $ 576,903 $ 594,210 $ 612,036 $ 630,397 $ 478,866 6 3% Building $ 2,264,822 $ 2,747,000 $ 2,792,000 $ 2,875,760 $ 2,962,033 $ 3,050,894 $ 3,142,421 $ 2,392,860 7 2% Police $ 695,785 $ 492,625 $ 523,840 $ 534,317 $ 545,003 $ 555,903 $ 567,021 $ 456,387 8 3% Public Works $ 491,820 $ 720,700 $ 741,700 $ 763,951 $ 786,870 $ 810,476 $ 834,790 $ 651,998 9 2% Park $ 75,240 $ 66,500 $ 104,700 $ 106,794 $ 108,930 $ 111,108 $ 113,331 $ 108,383 10 2% Other/Misc $ 2,908,635 $ 1,827,146 $ 1,939,763 $ 1,978,558 $ 2,018,129 $ 2,058,492 $ 2,099,662 $ 1,942,318 11 Hypothetical GF Revenue Stream $ - $ - $ - $ - $ - $ - $ - $ - 12 4% Excess ERAF $ 2,771,578 $ 3,058,034 $ 2,750,000 $ 2,860,000 $ 2,974,400 $ 3,093,376 $ 3,217,111 $ 2,777,641 13 4% VLF In Lieu $ 1,448,354 $ 1,312,000 $ 1,312,000 $ 1,364,480 $ 1,419,059 $ 1,475,822 $ 1,534,854 $ 1,379,635 14 Bayfront Canal $ - $ - $ - $ - $ - $ - $ 150,000
15 America Rescue Plan $ - $ - $ - $ - $ - $ - $ 213,415 16 $ 27,055,979 $ 28,080,105 $ 28,976,563 $ 30,091,135 $ 31,251,055 $ 32,458,232 $ 33,714,659 $ 27,614,522 General Fund Expenditure Projections
17 5% Operational Expenditures $ (20,871,758) $ (20,696,624) $ (21,627,739) $ (22,709,126) $ (23,844,582) $ (25,036,811) $ (26,288,652) $ (20,228,389) 18 CIP - GF Allocations $ (4,450,000) $ (5,555,000) $ (2,240,000) $ (3,840,000) $ (1,465,000) $ (5,465,000) $ (1,465,000) $ (4,269,399) 19 COP Debt Service $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) $ (861,871) 20 ARC - OPEB $ - $ - $ - $ - $ - $ - $ (22,802)
21 UAL - CalPERS Pension $ (1,519,569) $ (1,553,376) $ (1,737,092) $ (2,115,000) $ (2,378,000) $ (2,428,000) $ (2,428,000) $ (2,291,456) 22 $ (27,703,198) $ (28,666,871) $ (26,466,702) $ (29,525,997) $ (28,549,453) $ (33,791,682) $ (31,043,523) $ (27,671,384) 23 $ (647,219) $ (586,766) $ 2,509,861 $ 565,138 $ 2,701,601 $ (1,333,450) $ 2,671,136 $ (56,861) 24 $ 12,597,362 $ 11,950,143 $ 11,363,377 $ 13,873,238 $ 14,438,376 $ 17,139,977 $ 15,806,527 $ 13,895,303 25 $ 11,950,143 $ 11,363,377 $ 13,873,238 $ 14,438,376 $ 17,139,977 $ 15,806,527 $ 18,477,663 $ 13,838,441 26 $ (3,358,699) $ (3,337,500) $ (3,504,725) $ (3,723,619) $ (3,933,387) $ (4,119,722) $ (4,307,498) $ (3,381,017) 27 $ (3,358,699) $ (3,337,500) $ (3,504,725) $ (3,723,619) $ (3,933,387) $ (4,119,722) $ (4,307,498) $ (3,381,017) 28 $ 5,232,745 $ 4,688,377 $ 6,863,788 $ 6,991,138 $ 9,273,202 $ 7,567,083 $ 9,862,667 $ 7,076,407 Proj. # Proj. # FY 2025/26 Proj. # FY 2026/27 Proj. # FY 2027/28 Proj. # FY 2028/29 Proj. # FY 2029/30 Proj. # FY 2030/31 Totals 29 Bike/Ped Master Plan 1-A,B $ 250,000 CP2,BP2,BP4 $ 400,000 BP4 $ 250,000 BP4 $ 2,500,000 $ - $ 3,400,000 30 Drainage Master Plan 2-A,B,C $ 735,000 CP3, DR2&DR3 $ 2,325,000 DR1 $ 350,000 DR2 $ 1,500,000 $ - DR3 $ 4,000,000 $ - $ 8,910,000 31 Park Master Plan 3-A,B,C $ 1,950,000 CP4,HPP5 $ 530,000 $ - HPP2 $ 250,000 $ - $ - $ - $ 2,730,000 33 Road Improvement Plan 5 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 BL1 $ 840,000 $ 840,000 $ 5,040,000 37 Green Infrastructure Plan 2-D $ 175,000 BL3,CP5 $ 160,000 BL3 $ 150,000 BL3 $ 150,000 BL3 $ 150,000 BL3 $ 150,000 $ 150,000 $ 935,000 38 Traffic Safety Improvement 6 $ - CP1,TS1,TS3, $ 1,200,000 TS3 $ 1,000,000 39 Facility Replacement/Improvements/Accessibility 7-A,B,C $ 500,000 BL2,4,5,6,TC1 & TC2, BP7 $ 825,000 BL2,4,5,6, BP7 $ 1,075,000 BL2,4,5,6 $ 475,000 BL2,4,5,6 $ 475,000 BL2,4,5,6 $ 475,000 $ 475,000 $ 3,825,000 40 Long Term Liabilities (Pension UAL) $ 3,000,000
41 Long Term Liabilities (OPEB UAL)
42 COP/Debt Service
44 Potential Grant or Non-General Fund Offsets $ (1,525,000) $ (425,000) $ (2,875,000) $ - $ - $ - $ (4,825,000) 45 Totals $ 5,830,000 $ 7,755,000 $ 2,240,000 $ 3,840,000 $ 1,465,000 $ 5,465,000 $ 1,465,000 $ 20,765,000 46 $ 5,232,745 $ 4,688,377 $ 6,863,788 $ 6,991,138 $ 9,273,202 $ 7,567,083 $ 9,862,667 47 $ 1,119,566 $ 1,112,500 $ 1,168,242 $ 1,241,206 $ 1,311,129 $ 1,373,241 $ 1,435,833 48 PERS UAL $ 21,247,817 $ 21,247,817 $ 17,829,663 $ 17,186,866 $ 16,096,753 $ 14,651,628 $ 13,054,835 $ 11,349,460 49 OPEB UAL $ (1,070,389) $ - $ - $ - $ - $ - $ -
50 COP $ 7,756,842 $ 4,309,357 $ 3,447,486 $ 2,585,615 $ 1,723,744 $ 861,873 $ 2 Master Plans FY 25/26 Offsets FY 26/27 Offsets FY 27/28 Offsets FY 28/29 Offsets FY 29/30 Offsets FY 30/31 Offsets B/P Master Plan Other Sources Library $ 175,000 $ 300,000 $ - $ - $ - $ - Park Master Plan Grants SMCTA/CalTrans/C/CAG $ 200,000 $ 125,000 $ 2,875,000 $ - $ - $ - Drainage Master Plan Other Funds Emp. Benefit,CIP $ 1,150,000 $ - $ - $ - $ - $ - $ 1,525,000 $ 425,000 $ 2,875,000 $ - $ - $ -
Total General Fund Expenditures
Net
Beginning General Fund Balance
Net Beginning General Fund Balance
Out Year Financial Planning Tool
Major Revenues
At Risk/One-Time Revenue
Total General Fund Revenues
Major Expenditures
Long Term Liability
Annual Reserve Requirements
15% Emergency
Available Fund Balance
Set-Aside Buckets
Net Available Fund Balance (After Allocations)
Rec'd Minimum Unallocated Fund Balance (5%)
15% Operational
Att 2
Current Projects with
General Fund Allocations [CIP (401)]
Line No. Project Name Fund Budget Obligated POs Project Fund Balance
Total Project
Balace Notes
CIP (401) $840,000 $785,000
Other (Multiple) $615,000 $483,325
2 Accessibiloity CIP (401) $100,000 $0 $100,000 $100,000 Staff anticipates these funds to be fully expended.
Green Infrastructure CIP (401) $150,000 $0 $0 $0 FY 2025/26 Funds Allocated to ADLP Miscellaneous Town Center Infrastructure CIP (401) $100,000 $0 $100,000 $100,000 To be expended as needed for site enhancements. 4 CIP (401) $4,800,000 $3,964,130
5 CIP (401) $300,000 $0 $0
6 CIP (401) $3,900,000 $3,422,009
Atherton Channel
Fund $900,000 $500,000
8 CIP (401) $1,500,000 -$63,807 -$63,807 Includes construction contingency. Balance may be backfilled with HPP Improvement funds.
9 Park Playground Restroom Replacement CIP (401) $850,000 $300,000 $550,000 $550,000 Building design and supply contract executed.
Construction contract to follow.
CIP (401) $1,930,000 $0 $1,930,000
Atherton Channel
Fund $400,000 $0 $400,000
11 Library Fund $740,240 $0 $0 Funded by Library.
12 ECR/Selby Intersection Improvements CIP (401) $250,000 $25,000 $225,000 $225,000 Draft RFP under review.
SMCTA Grant awarded to this project for designa nd construction) 13 CIP (401) $1,400,000 $1,144,895 $1,144,895 Project on hold pending BPMP Update.
Library Fund $100,000 $64,000
CIP (401) $100,000 $64,000
15 Watkins Ped (Caltrain-Middlefield) Measure A $100,000 $11,900 $88,100 $88,100 Concept design completed. 16 Streetlight Painting Program CIP (401) $100,000 $0 $100,000 $100,000 Seeking contractor bids. 17 Middlefield/Fair Oaks/Watkins (Signals) CIP (401) $100,000 $32,000 $68,000 $68,000 Initial analysis complete. 7 10
14 Town Center Holbrook-Palmer Park
Connection (Station Lane)
Library/Children's Garden
Bike and Pedestrian Master Plan
ADLP Traffic Safety & Improvement
Street Maintenance $186,675
$835,870
1 $1,268,325 Staff anticipates these funds to be fully expended. 3 Atherton Channel Repair and
ReliningUpstream of Alameda
$300,000
$740,240
Selby Bike Lane Improvements $255,105
$72,000
Park Playground Improvements
$128,000 Initial anslysis and concept design complete.
Atherton Channel Culvert & Detention (ADLP)
$877,991
$1,563,807
$3,964,130
Construction anticipated in FY 26/27, pending Caltrans approvals Includes $150K in Green Infrastructure In FY 25/26
$1M SMCTA Grant awarded in 25/26
Draft Recommendations completed.
Includes TFCA Grant allocation.
50% plans drafted and Regulatory consultations initiated.
Additional environmental analysis required for submittal to agencies.
Will be seeking Council approval of contract augmentations.
Includes $1.38M grant.
Not started pending FEMA Grant approval
$3,922,009
$2,330,000
Attachment 3
Current Projects with
General Fund Allocations [CIP (401)]
Line No. Project Name Fund Budget Obligated POs Project Fund Balance
Total Project
Balace Notes
18 ADPL/Stockbridge Intersection Improvements
Project CIP (401) $100,000 $11,920 $88,080 $88,080 Design complete - Need to seek kcontractor bids. 19 ECR Gap Closure/GBI CIP (401) $100,000 $40,000 $60,000 $60,000 Multi-year project, funds will be expended over the course of GBI studies. 20 Watkins Fence (Caltrain-Middlefield CIP (401) $200,000 $0 $200,000 $200,000 On hold, to be coordinated with Watkins walkway. 21 CIP (401) $250,000 $20,000 $20,000 Remaining Balance transferred to PM for ECR Drainage - North CIP (401) $475,000 $325,000 $325,000 Design 65% complete. To be incorporated into ECR Selby Intersection Improveemnts.
23 CIP (401) $400,000 $400,000 $400,000 To follow ECR Drainage North. 24 Holbrook Palmer Park General Assessment CIP (401) $100,000 $0 $100,000 $100,000 To be expended as needed for site enhancements. 25 Jennings Solar and Energy Resiliency
Improvements CIP (401) $180,000 $0 $180,000 $180,000 Not started. 26 Solar Carports/EV Charging Library Fund $60,000 $0 $60,000 $60,000 Not started. 27 Parking Lot Modifications Library Fund $15,000 $53,000 -$38,000 -$38,000 Initial review and analysis completed. Balance from Station Lane Connector.
Continuing projects anticipate expenditure of all funds Chart does not show required future allocations
22 Project funding available for reallocation
ECR Drainage (North - Selby)
ECR Drainage (South)
$230,000
$150,000
$0
ECR Drainage (Conceptual Study)
Attachment 3