AGENDA
Town of Atherton
City Council
MAY 20, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Widmer, Lewis, Vice Mayor DeGolia, Mayor Holland
PRESENTATIONS
PEACE OFFICERS’ MEMORIAL DAY PROCLAMATION
SAN MATEO COUNTY MENTAL HEALTH MONTH PROCLAMATION
SAMTRANS 101 CORRIDOR CONNECT PROJECT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three Meeting Agenda
– May 20, 2026 –
PEACE OFFICERS’ MEMORIAL DAY PROCLAMATION
SAN MATEO COUNTY MENTAL HEALTH MONTH PROCLAMATION
SAMTRANS 101 CORRIDOR CONNECT PROJECT
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Comments for items on the agenda is limited to three (3) minutes and comments for items not on the agenda is limited to one (1) minute. The Mayor may, at the Mayor's discretion, restrict or grant additional speaker time based on such considerations as agenda length, number of speakers, complexity of the item, or looming threat of loss of quorum.
Please refer to the footnote at the end of the posted agenda for additional notice regarding public comments.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION City Attorney Ebrahimi
CONSENT AGENDA (Items 1 – 7)
1. APPROVAL OF BILLS AND CLAIMS FOR APRIL 2026 IN THE AMOUNT OF $2,606,424
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY MANAGER Recommendation: It is recommended that Council approved the Bills and Claims for April 2026 in the amount of $2,606,424
Description: This is a routine item concerning the approval of the Bills and Claims report for April 2026 in the amount of $2,606,424
2. APPROVAL OF MINUTES FOR APRIL15, AND MAY 6, 2026
Report: ANTHONY SUBER, CITY CLERK/DEPUTY CITY MANAGER
Recommendation: Approve minutes for Council Meetings held April 15, and May 6, 2026 Description: This is a routine item concerning the approval of official minutes for Council Meetings held on April 15, and May 6, 2026.
3. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2026
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY MANAGER Recommendation: Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2026 Description: This is a routine item concerning the Treasurer’s Report for the Third Quarter ended March 31, 2026.
4. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Meeting Agenda
– May 20, 2026 –
Description: This is a routine item concerning the approval of official minutes for Council Meetings held on April 15, and May 6, 2026.
3. ACCEPTANCE OF TREASURER’S REPORT FOR THE THIRD QUARTER ENDED MARCH 31, 2026
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY MANAGER Recommendation: Accept the Treasurer’s Report for the Third Quarter Ended March 31, 2026 Description: This is a routine item concerning the Treasurer’s Report for the Third Quarter ended March 31, 2026.
4. ADOPT A RESOLUTION APPROVING A PROJECT LIST FOR THE ROAD MAINTENANCE AND REHABILITATION ACT OF 2017 (SB1)
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council adopt a Resolution approving a project list for the Road Maintenance and Rehabilitation Act of 2017 (SB1) for fiscal year 202627.
Description: This item concerns adoption of a Resolution that would establish a project list of road maintenance projects as required by SB1 to receive funding for those projects from the State.
5. AMENDMENT TO THE TASK ORDER FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to the taskorder with Interwest Consulting Group (Interwest) for construction management and inspection services associated with the Library Children’s Garden Project.
Description: This item concerns the approval of an amendment to the taskorder for Interwest Consulting Group for their services managing and inspecting the Library Children’s Garden Project.
6. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE TO AMEND TITLE 15 OF THE ATHERTON MUNICIPAL CODE TO UPDATE HOLIDAYS DURING WHICH CERTAIN CONSTRUCTION AND CONSTRUCTIONRELATED ACTIVITY IS PROHIBITED
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
Recommendation: Waive the second reading and adopt an ordinance to amend Title 15 of the Atherton Municipal Code to update holidays during which certain construction and constructionrelated activity is prohibited.
Description: This item concerns the second reading and adoption of an Ordinance brought for a first reading at the Council Meeting on March 18, 2026. This Ordinance is designed to formalize the dates the Town marks as nonconstruction holidays to match current practice of Town staff.
7. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH BRIGHTLY SOFTWARE, A SIEMENS COMPANY, FOR AN ASSET MANAGEMENT SYSTEM AND IMPLEMENTATION SERVICES
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional services agreement with Brightly Software, A Siemens Company, for an asset management system and implementation that will include equipment inventory gathering, equipment inventory, preventive maintenance (PM) schedule creation, and work order management system, in the amount not to exceed eightytwo thousand, five hundred dollars ($82,500 over a multiyear agreement); Authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement.
Description:ThisitemconcernsapprovalbyCouncilofaServiceAgreementwithBrightly Meeting Agenda
– May 20, 2026 –
7. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH BRIGHTLY SOFTWARE, A SIEMENS COMPANY, FOR AN ASSET MANAGEMENT SYSTEM AND IMPLEMENTATION SERVICES
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional services agreement with Brightly Software, A Siemens Company, for an asset management system and implementation that will include equipment inventory gathering, equipment inventory, preventive maintenance (PM) schedule creation, and work order management system, in the amount not to exceed eightytwo thousand, five hundred dollars ($82,500 over a multiyear agreement); Authorize the City Attorney to prepare the agreement; authorize the City Manager to sign the agreement.
Description: This item concerns approval by Council of a Service Agreement with Brightly Software for asset management software services.
PUBLIC HEARING (Items – )
REGULAR AGENDA (Items 8 – 10)
8. PROVIDE FEEDBACK AND DIRECTION REGARDING THE SAMTRANS REIMAGINE DUMBARTON STUDY
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council review and provide feedback to staff regarding the Reimagine Dumbarton Study being conducted by SamTrans and advise if a position letter should be prepared and sent by the Mayor.
Description: This item concerns feedback from Council on the proposed Dumbarton Corridor project from SamTrans and what the position of Atherton should be on the project and if a letter should be formally sent to SamTrans regarding that position.
9. GILMORE HOUSING DEVELOPMENT SITE DISCUSSION
Report: BRITTANY BENDIX, CONSULTING TOWN PLANNER
Recommendation: It is recommended that the Council review and discuss Housing Element Program 3.846(A) relating to the development of housing at the Gilmore House site and provide direction to staff on next steps.
Description: This item concerns discussion and direction by Council on potentially creating affordable housing on the Gilmore House site in Holbrook Palmer Park.
10. CONSIDERATION AND DIRECTION REGARDING FORMATION OF A CITY
CHARTER
Report: GEORGE RODERICKS, CITY MANAGER
Recommendation: It is recommended that the Council review, discuss and provide direction regarding the formation of a City Charter for the Town.
Description: This item involves discussion and direction from the City Council on next steps for a city charter.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
Meeting Agenda
– May 20, 2026 –
Description: This item involves discussion and direction from the City Council on next steps for a city charter.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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