Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: MAY 20, 2026
SUBJECT: AMENDMENT TO THE TASK ORDER FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES FOR THE
ATHERTON LIBRARY CHILDREN’S GARDEN PROJECT
RECOMMENDATION
It is recommended that the Council approve an amendment to the task-order with Interwest Consulting Group (Interwest) for construction management and inspection services associated with the Library Children’s Garden Project.
BACKGROUND
The San Mateo County Library JPA (SMCL) contracted with Miller Company Landscape Architects to prepare the plans, specifications and cost estimate for the Atherton Library children’s Garden Project. The project primarily consists of site clearing, installation of various custom garden elements such as log benches, low tree house, willow hut, and stump walk, as well as ramps, railings, stairs, unit paving and other surfacing materials, fences and other site furnishings.
In February 2025, the City Council authorized support for the project, including the contracting of Construction Management and Inspection services, to be reimbursed by the SMCL Library JPA.
A task-order in the amount of $58,240 was issued to Interwest to provide bidding support as well as construction management and inspection services for the project. The submitted proposal was based on an estimated construction period of 40 working days.
On November 19, 2025, the City Council approved a construction contract with Selway Construction, Inc., with 90 working days allotted for construction. Construction is approximately 50% complete and there have been minor extensions approved to the construction timeline associated with rain delays and construction contract change orders.
Interwest has requested an augmentation to their task order to cover the duration of the construction period and project closeout.
Atherton Library Children’s Garden
MAY 20, 2026
ANALYSIS
As noted above, Interwest provided a proposal for construction management and inspection services based on the preliminary construction plans and initial estimated 40 working day duration.
As the plans were finalized, the estimated construction time to complete the project was extended to 90 working days. Approximately 10 additional days have been granted due to change orders and rain delays. As project construction initiated and progressed, Interwest advised that an amendment to the task-order would be needed to cover the duration of the project.
Interwest provided a proposal (attached) in the amount of $50,760 to cover the additional construction management and inspection services required to complete the project. Staff is recommending approval of the amendment.
FISCAL IMPACT
The cost of the task-order amendment is $50,760, providing for a total cost for construction management and inspection services in the amount of $109,000. These costs are expected to be funded through SMCL library restricted funds.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
The policy focus for this item is regarding the provision of construction management and inspection services for the Library Children’s Garden project.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
Atherton Library Children’s Garden
MAY 20, 2026
1. Interwest Task-Order for Library Children’s Garden Construction Management and Inspection Services
2. Amendment 1 to the Library Children’s Garden Task-Order for Construction Management and Inspection Services