Item No. 5
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 15, 2026
SUBJECT: AWARD OF CONTRACT FOR THE 2026 SPRING PATCHING AND STREET OVERLAY PROJECT - PROJECT NUMBER: 56170
CEQA: EXEMPT FROM CEQA PURSUANT TO 15301 (EXISTING
FACILITIES) AND 15304 (MINOR ALTERATIONS TO LAND)
RECOMMENDATION
It is recommended that the Council award a construction contract for the 2026 Spring Patching and Street Overlay Project, project number 56170 to the lowest responsive bidder, Bear Construction, Inc. of Hayward for $705,050.00 and authorize change orders up to $71,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
BACKGROUND
Pavement maintenance is budgeted annually in the Town’s Capital Improvement budget. The 2026 Spring Patching and Overlay Project was included in the FY 2025-26 Capital Improvement Program and consists of three components:
• Street Overlay – Milling 2” of asphalt, grinding and replacing pavement failures, performing crack sealing and repaving asphalt per Town standard specifications and special provisions.
• Patching – Grinding and replacing approximately 32,000 square feet of asphalt to a sixinch depth to remediate localized pavement failures. This work includes grinding, sweeping, tack coating, replacing asphalt and finish rolling per Town standard specifications and special provisions.
• Selby Lane Traffic Calming – Construction of two raised crosswalks on Selby Lane in front of Adelante-Selby School and installation of white thermoplastic fog lines along the length of Selby Lane from Oakwood Avenue to West Selby Lane. • Speed Humps – Replacement of the temporary speed humps on Barry Lane with permanent speed cushions in advance of planned slurry seal of the roadway. 2026 Patching and Overlay Project
JULY 15, 2026
The project includes resurfacing of the following streets:
Atherton Avenue (Linda Vista Avenue – Stern Lane) – SB1 funded street Clay Drive (Atherton Avenue to end)
Laburnum Road (Hawthorne Drive – Magnolia Drive)
Laburnum Road (Magnolia Drive – Catalpa Drive)
The project includes pavement repairs on the following streets:
Alameda De Las Pulgas (Polhemus Avenue – Fletcher Drive) Austin Avenue (Selby Lane – Stockbridge Avenue)
Barry Lane (Atherton Avenue – Faxon Road)
Barry Lane (E/O 34 Barry Lane to South end)
Barry Lane (E/O 66 Barry Lane to South end)
Broadacres Road cul-de-sac (Walsh Road to end)
Camino al Lago (Monte Vista Avenue – Park Lane)
Camino por los Arboles (Camino A Los Cerros – Camino Al Lago) Catalpa Drive (Linden – Acacia Drive)
Catalpa Drive (Acacia Drive – Acorn Way)
Catalpa Drive (Acorn Way – James Avenue)
Catalpa Drive (E/O 250 Catalpa Drive to North end)
Catalpa Drive (E/O 285 Catalpa Drive to South end)
Catalpa Drive (E/O 286 Catalpa Drive to North end)
Cowell Lane (Camino por los Arboles to end)
De Bell Drive (Middlefield Road – Oak Grove)
Elena Avenue (Park Lane – Valparaiso Avenue)
Emilie Avenue (MacBain Avenue – Valparaiso Avenue)
Fairview Avenue (Atherton Avenue – Camino Al Lago)
Fletcher Drive (Fletcher Drive to end)
Lane Place (Middlefield Road to end)
Lane Place cul-de-sac (Lane Place to end)
Logan Lane cul-de-sac (Selby Lane to end)
Magnolia Drive cul-de-sac (Magnolia Drive to end)
Magnolia Drive (cul-de-sac – James)
Magnolia Drive (James Avenue – N/O Flood Circle)
Maple Leaf Way cul-de-sac (DeBell Drive to end)
Marymont Avenue (Stockbridge Avenue – Polhemus Avenue)
Melanie Lane (at Stockbridge Avenue)
Monte Vista Avenue (Atherton Avenue – Camino al Lago)
Mosswood Avenue cul-de-sac (Greenoaks Drive to end)
Mt. Vernon (Fair Oaks Lane to end)
Nora Way (Stockbridge Avenue – Almendral Avenue)
Oak Drive (Encinal Avenue – San Benito Avenue)
Prado Secoya (Elena Avenue to end)
2026 Patching and Overlay Project
JULY 15, 2026
Quail Court (Ringwood Avenue to end)
Tallwood Court (Walsh Road to end)
Speed Humps
Permanent speed cushions will be installed in lieu of the temporary speed humps on Barry Lane (2 sets). This work will be completed concurrently with the patching on the street and in advance of the planned street slurry seal. Additionally, there has been a request to remove the temporary speed humps on Glenwood Avenue and install permanent speed cushions as a change order to the project if consensus on location is reached by fronting property owners. If a consensus location is not reached, the temporary humps will be removed. The bid price for the installation of permanent speed cushions is $10,000 each.
ANALYSIS
Public Works staff administered a publicly advertised bid for the 2026 Spring Patching and Street Overlay Project. Bids were opened on June 25, 2026. Nine (9) bids were received as follows:
CONTRACTOR LOCATION BASE BID ADD (SELBY) TOTAL BID
Bear Construction,
Inc.
Hayward $621,520.00 $83,530.00 $705,050.00
G. Bortolotto &
Company, Inc.
San Carlos $617,370.00 $132,175.00 $749,545.00
Mission
Constructors, Inc.
San Francisco $645,952.40 $144,257.90 $790,210.30
O'Grady Paving,
Inc.
Mountain
View
$704,435.00 $109,939.00 $ 814,374.00
Interstate Grading
& Paving, Inc.
South San
Francisco
$679,905.00 $169,021.50 $ 848,926.50
APENA
Engineering, Inc.
San Leandro $677,075.00 $181,747.00 $858,822.00
QA Contsructors,
Inc.
San Francisco $702,480.00 $169,008.40 $871,488.40
Amer’s
Construction, Inc.
San Ramon $894,125.00 $72,322.50 $966,447.50
Radius Earthwork,
Inc.
Campbell $815,896.00 $181,198.50 $997,094.50
The Engineer’s Estimate for this project is $735,000 ($640,000 Base / $95,000 Add)
COMMUNITY NOTIFICATION
A map of the area affected by the project is currently on the Town’s website. A construction schedule will be added to the Town’s website and distributed via the Town’s electronic news 2026 Patching and Overlay Project
JULY 15, 2026
network.
Neighborhood Notifications and Performance
Staff will widely publicize this project through a multi-media approach using the Town’s website and the Town’s electronic news flash notification system. The contractor’s responsibilities include door-hanger notifications, signage, and the placement of barricades at 100-foot maximum intervals on each street at least forty-eight hours prior to work being performed. These barricades will include no parking signs and road closure schedules along with contact information. A list and map of the areas affected, and timing of the project will be added to the Town’s website and distributed via the Town’s electronic news network.
FISCAL IMPACT
The Engineer’s Estimate for the 2026 Spring Patching and Street Overlay Project was $735,000.
Sufficient funds are available in the FY 2025 – 26 Capital Improvement program budget for the street maintenance projects to cover the contract total bid price of $705,050 and the requested contingency for this portion of the work, totaling $776,050.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
The project will provide pavement repairs and resurfacing that will extend the life cycle of the roadway. This project will include milling of asphalt, patching of failed pavement sections, crack sealing, and repaving asphalt. The selected streets were identified via the Town’s Pavement Management Program and field verification of conditions. Additional policy issues relate to the installation of traffic calming measures on Selby Lane and the conversion of temporary speed humps to permanent speed cushions.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
2026 Patching and Overlay Project
JULY 15, 2026
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. 2026 Spring Patching and Street Overlay Project Location Maps
2. 2026 Selby Lane Traffic Calming Plans
3. Speed Cushion Detail