Item No. 4
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: JULY 15, 2026
SUBJECT: AWARD OF CONTRACT FOR THE 2026 CRACK SEAL AND
SLURRY SEAL PROJECT - PROJECT NUMBER: 56171
CEQA: EXEMPT FROM CEQA PURSUANT TO 15301 (EXISTING
FACILITIES) AND 15304 (MINOR ALTERATIONS TO LAND)
RECOMMENDATION
It is recommended that the Council award the construction contract for the 2026 Crack Seal and Slurry Seal Project, project number 56171 to the lowest responsive bidder, Graham Contractors, Inc. of San Jose for $225,464 and authorize change orders up to $23,000; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
BACKGROUND
Pavement maintenance is budgeted annually in the Town’s Capital Improvement budget. The 2026 Crack Seal and Slurry Seal Project was included in the FY 2025-26 Capital Improvement Program. This project consists of crack sealing and placing type II micro-surfacing per Town specifications on the listed streets which includes notifications, traffic control, preparation work, slurry, rolling, sweeping, and re-striping/pavement markings (as needed) per Town standard specifications and special provisions.
Slurry Seal Locations are:
Austin Avenue (Selby Lane – Stockbridge Avenue)
Barry Lane (Atherton Avenue – Faxon Road)
Barry Lane cul-de-sac (E/O 34 Barry Lane to South end)
Barry Lane cul-de-sac (E/O 66 Barry Lane to South end)
Camino al Lago (Monte Vista Avenue – Park Lane)
Camino por los Arboles (Camino a los Cerros – Camino al Lago) 2026 Slurry Seal Project
JULY 15, 2026
Catalpa Drive (Linden Avenue – Acacia Drive)
Catalpa Drive (Acacia Drive – Acorn Way)
Catalpa Drive (Acorn Way - James Avenue)
Catalpa Drive (E/O 250 Catalpa Drive to North end)
Catalpa Drive (E/O 285 Catalpa Drive to South end)
Catalpa Drive (E/O 286 Catalpa Drive to North end)
Cowell Lane (Camino por los Arboles to end)
De Bell Drive (Middlefield Road – Oak Grove Avenue)
Elena Avenue (Park Lane – Valparaiso Avenue)
Faxon Forrest (Faxon Road to West end)
Lane Place (portions - Middlefield Road to end)
Lane Place cul-de-sac (end)
Logan Lane cul-de-sac (Selby Lane to end)
Magnolia Drive cul-de-sac (Magnolia Drive to end)
Magnolia Drive (cul-de-sac – James Avenue)
Magnolia Drive (James Avenue – N/O Flood Circle)
Maple Leaf Way cul-de-sac (DeBell Drive to end)
Mosswood Avenue cul-de-sac (Greenoaks Drive to end)
Mt. Vernon (Fair Oaks Lane to end)
ANALYSIS
Public Works staff administered a publicly advertised bid for the 2026 Crack Seal and Slurry Seal Project. Bids were opened on June 25, 2026. Four (4) bids were received as follows:
CONTRACTOR LOCATION TOTAL BID
Graham Contractors
Inc.
San Jose $ 225,464.00
VSS International Inc. West Sacramento $ 294,211.00
Pavement Coatings Co. Sacramento $ 299,020.00
American Asphalt Hayward $ 367,973.75
The Engineer’s Estimate for the 2026 Crack Seal and Slurry Seal Project was $365,000.00.
COMMUNITY NOTIFICATION
A map of the areas affected by the project is currently on the Town’s website. A construction schedule will be added to the Town’s website and distributed via the Town’s electronic news network.
Neighborhood Notifications and Performance
Staff will widely publicize this project through a multi-media approach using the Town’s website 2026 Slurry Seal Project
JULY 15, 2026
and the Town’s electronic news flash notification system. The contractor’s responsibilities include door-hanger notifications, signage, and the placement of barricades at 100-foot maximum intervals on each street at least forty-eight hours prior to work being performed. These barricades will include no parking signs and road closure schedules along with contact information. A list and map of the areas affected, and timing of the project will be added to the Town’s website and distributed via the Town’s electronic news network.
FISCAL IMPACT
The Engineer’s Estimate for the 2026 Crack Seal and Slurry Seal Project was $365,000. Sufficient funds are available in the FY 2025 – 26 Capital Improvement program budget for the street maintenance projects to cover the contract total bid price of $225,464, and the requested contingency for this portion of the work, totaling $248,464.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal D - Be Forward Thinking
• Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
The project will provide pavement repairs and resurfacing that will extend the life cycle of the roadway. This project will include crack sealing and type II micro-surfacing per Town specifications. The selected streets were identified via the Town’s Pavement Management Program and field verification of conditions.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately 1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
1. 2026 Crack Seal and Slurry Seal Project Location Map