AGENDA
Town of Atherton
City Council
SEPTEMBER 16, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Lewis, Widmer, Vice Mayor DeGolia, Mayor Holland
PRESENTATIONS
SUICIDE PREVENTION MONTH PROCLAMATION
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
Meeting Agenda
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SUICIDE PREVENTION MONTH PROCLAMATION
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Departmental Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 9)
1. APPROVAL OF BILLS AND CLAIMS FOR JULY 2026 IN THE AMOUNT OF $4,661,030 AND AUGUST 2026 IN THE AMOUNT OF $1,594,749
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY
MANAGER
Recommendation: It is recommended that Council approve and accept the Bills and Claims Report for July and August 2026.
Description: This is a routine item for the approval of the monthly Bills and Claims report.
2. APPROVAL OF MINUTES FOR CITY COUNCIL MEETINGS ON JULY 15, 2026, AUGUST 18, 2026, AND SEPTEMBER 9, 2026
Report: ANTHONY SUBER, CITY CLERK/DEPUTY CITY MANAGER
Recommendation: It is recommended that Council approve minutes for the City Council Meetings held on July 15, August 18, and September 9, 2026.
Description: This is a routine item for Council to approve draft minutes for all City Council Meetings held since minutes were approved at the last Regular Meeting.
3. APPROVAL FOR ACCEPTANCE OF A $200,000 ANONYMOUS DONATION FOR THE CONTINUATION OF A FULLTIME CONTRACT POLICE WELLNESS PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM
Report: STEVE MCCULLEY, POLICE CHIEF
Recommendation: Approve and accept the $200,000 anonymous donation for the continuation of a fulltime contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.
Description: This item concerns accepting an anonymous donation for the purpose of extending the service contract for the fulltime wellness coordinator Atherton PD shares with Menlo Park.PD.
4ITEMREMOVED
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PROGRAM COORDINATOR AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A COLLABORATIVE AGREEMENT FOR THE PROGRAM
Report: STEVE MCCULLEY, POLICE CHIEF
Recommendation: Approve and accept the $200,000 anonymous donation for the continuation of a fulltime contract police wellness program coordinator to be shared by the Atherton, East Palo Alto, and Menlo Park Police Departments, and authorize the City Manager to execute a collaborative agreement for the program.
Description: This item concerns accepting an anonymous donation for the purpose of extending the service contract for the fulltime wellness coordinator Atherton PD shares with Menlo Park.PD.
4. ITEM REMOVED
Report: Recommendation: Description:
5. FOURTH AMENDMENT TO THE AGREEMENT FOR TENNIS FACILITY MANAGEMENT SERVICES BETWEEN THE TOWN AND PLAYER CAPITAL TENNIS
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve the fourth amendment to the Tennis Facility Management Services Agreement with Player Capital Tennis clarifying court reservations and cancellation policies related to Tennis and Pickleball use at HolbrookPalmer Park, and approving their initial oneyear Extension Term.
Description: This item concerns the renewal and extension of the Town of Atherton’s contract with Player Capital Tennis for services managing the tennis courts in Holbrook Palmer Park.
6. CREATE A CAPITAL IMPROVEMENT PROJECT FOR THE CONVERSION OF THE CLAY COURT TO A HARD COURT AND ADOPT A BUDGET RESOLUTION APPROPRIATING FUNDS FOR THE PROJECT
EXEMPT FROM CEQA PURSUANT TO GUIDELINES SECTION 15301.
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council create a Capital Improvement Program project for the conversion of the clay tennis court (Court 3) to a hard court to allow for the permanent conversion of Court 1 to pickleball use; and adopt a budget resolution and appropriate funds for the design of the improvements.
Description: This item concerns the creation of a Capital Improvement Program project for the conversion of the clay tennis court at Holbrook Palmer Park to a hard court, and adoption of an associated Budget Resolution for partial funding of the project.
7. MCE CORPORATION PUBLIC WORKS MAINTENANCE AND MAINTENANCE MANAGEMENT SERVICES CONTRACT EXTENSION
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 3year contract extension with MCE Corporation for the continuation of Public Works Maintenance and Maintenance Management Services; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town.
Description: This item concerns an extension of the Town of Atherton’s service contract with MCE for maintenance services under the Public Works Department.
8. APPROVE A 2YEAR EXTENSION TO THE JANITORIAL SERVICES CONTRACT WITH TONY’S CLEAN TEAM
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 2year contract extension to Meeting Agenda
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Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 3year contract extension with MCE Corporation for the continuation of Public Works Maintenance and Maintenance Management Services; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the extension on behalf of the Town.
Description: This item concerns an extension of the Town of Atherton’s service contract with MCE for maintenance services under the Public Works Department.
8. APPROVE A 2YEAR EXTENSION TO THE JANITORIAL SERVICES CONTRACT WITH TONY’S CLEAN TEAM
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council authorize a 2year contract extension to the contract with Tony’s Clean Team, LLC for the continuation of Janitorial Services for the Town; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the agreement.
Description: This item concerns an extension of the Town of Atherton’s service contract with Tony’s Clean Team for janitorial services.
9. ADOPT A RESOLUTION DESIGNATING A VOTING DELEGATE AND UP TO TWO ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE, SEPTEMBER 23 – 26, 2026
Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council Adopt Resolution 26XX designating a voting delegate and up to two alternatives to the League of California Cities Annual Conference, September 23 – 36, 2026.
Description: This routine, annual item concerns adoption of a Resolution by City Council to formally recognize a voting delegate and alternatives for the League of California Cities Conference.
PUBLIC HEARING (Items 10 – 11)
10. WAIVE THE FIRST READING AND INTRODUCE BY TITLE ONLY AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE ATHERTON MUNICIPAL CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT” LIST
Report: STEVEN D. MCCULLEY, CHIEF OF POLICE
Recommendation: Waive the first reading and introduce by title only an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.
Description: This item concerns the introduction of an Ordinance relating to the establishment of a “Do Not Solicit” list to be maintained by the Chief of Police.
11. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, "CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP); REVIEW AND APPROVE THE STANDARD TEMPLATE FOR THE CMOP AGREEMENT; AND FEEDBACK REGARDING ADDITIONAL
AMENDMENTS TO CHAPTER 15.40, "CONSTRUCTION REGULATIONS", AND RECODIFICATION OF CONSTRUCTION TIME LIMIT (CTL) REGULATIONS AS NEW CHAPTER 15.41
EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332 RtFREDLUSTENBERGERBUILDINGOFFICIAL
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establishment of a “Do Not Solicit” list to be maintained by the Chief of Police.
11. CONDUCT THE PUBLIC HEARING AND INTRODUCE FOR FIRST READING, BY TITLE ONLY, AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, "CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP); REVIEW AND APPROVE THE STANDARD TEMPLATE FOR THE CMOP AGREEMENT; AND FEEDBACK REGARDING ADDITIONAL
AMENDMENTS TO CHAPTER 15.40, "CONSTRUCTION REGULATIONS", AND RECODIFICATION OF CONSTRUCTION TIME LIMIT (CTL) REGULATIONS AS NEW CHAPTER 15.41
EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332 Report: FRED LUSTENBERGER, BUILDING OFFICIAL
LISAMARIE DALEY, CODE ENFORCEMENT OFFICER
Recommendation: Staff recommends that the City Council: (1) conduct the Public Hearing and introduce for first reading an ordinance amending Atherton Municipal Code (AMC) Section
15.40.152, Construction Management and Operations Plan (CMOP); (2) review and approve a standard template for the CMOP Agreement for fullsite and other largescale construction projects, and (3) provide feedback regarding additional amendments to Chapter 15.40, "Construction Regulations", and the recodification of the Construction Time Limit (CTL) regulations as a separate Chapter 15.41.
If the City Council has substantive changes to Chapter 15.40.152 or needs additional time for review, staff recommends the City Council continue the public hearing to the October 7, 2026 meeting.
Description: This item concerns the first public hearing for potential Ordinances intended to modernize Atherton’s Construction and Management and Operations Plan as well as further codify Construction Time Limit regulations.
REGULAR AGENDA (Items 12 – 13)
12. CONSIDERATION OF APPLICANTS AND APPOINTMENTS TO VARIOUS TOWN COMMITTEES AND PLANNING COMMISSION
Report: ANTHONY SUBER, CITY CLERK/DEPUTY CITY MANGER
Recommendation: It is recommended that the Council review the applicants for the Town Committees and Planning Commission and make appointments to fill vacant positions.
Appoint one (1) applicant to the Audit and Finance Committee to fill one (1) term expiring on June 30, 2027;
Appoint one (1) applicant to the Environmental Programs Committee to fill a one (1) term expiring on June 30, 2030;
Appoint one (1) applicant to the Planning Commission to fill one (1) term expiring on June 30, 2027
Appoint one (1) applicant to the Transportation, Bicycle, and Pedestrian Safety Committee expiring on June 30, 2027
Description: This item concerns City Council appointing new applicants to vacant seats on Town Committees.
13. TOWN CENTER & LIBRARY CIRCULATION PROJECT – DINKELSPIEL STATION LANE PEDESTRIAN WALKWAY
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to the TJKM Agreement for Services to include additional alternatives and to prepare plans specifications and estimatesfortheDinkelspielStationLanePedestrianWalkway
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expiring on June 30, 2027
Description: This item concerns City Council appointing new applicants to vacant seats on Town Committees.
13. TOWN CENTER & LIBRARY CIRCULATION PROJECT – DINKELSPIEL STATION LANE PEDESTRIAN WALKWAY
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve an amendment to the TJKM Agreement for Services to include additional alternatives and to prepare plans specifications and estimates for the Dinkelspiel Station Lane Pedestrian Walkway.
Description: This item concerns approving an amendment with TJKM to prepare additional designs as well as plan specifications and estimates for the Dinkelspiel Station Lane Pedestrian Walkway.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
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35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
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