TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] Customer information:
ATHERTON TOWN CENTER
80 Fair Oaks Lane
Atherton, Ca. 94027
650-752-0555
[email protected]
MAINTENANCE CONTRACT — TWO-YEAR RENEWAL
Revised: August 31, 2026 | PROPOSED — FOR REVIEW AND APPROVAL Dear Will and Robert,
Tony’s Clean Team (TCT) proposes to renew janitorial services for the Town of Atherton, furnishing labor, supplies and equipment for the facilities and services listed below.
Project Name: ATHERTON TOWN CENTER & HOLBROOK-PALMER PARK Project Address: 80 Fair Oaks Lane Atherton, CA 94027
AREAS TO BE MAINTAINED:
• New City Hall – Level 1 & Level 2 (Approx. 28, 575sf) • New Ancillary Building (1,933sf)
• New Library (10,235sf)
• Heritage Building (Restrooms only)
• Old Council Chambers (1,815+45=1,860sf)
• Main House (Restroom Only)
• Carriage House (Restrooms)
• Playground Restrooms
• Little League Restrooms
• Pavillion Restrooms
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected]
AREAS/ROOMS WEEKLY MONTHLY YEARLY
RESTROOMS (At all buildings):
Empty trash & replace liners, as necessary.
Dust/Wet mop floors with germicidal cleaner
Clean and sanitize sinks & counters.
Clean and disinfect all toilets & urinals.
Clean light switches.
Clean all handles & knobs.
Clean partitions and walls by urinals
Clean all showers.
Dispose waste and clean receptacles.
Check for paper products and refill.
Check for soap products and refill as needed.
Clean and shine chrome fixtures
Clean glass and mirrors
Report burnt out lights and other issues.
Vacuum air vents as needed.
Flush floor drains with fresh water enzymatic/solution
High dust surface to six feet
Remove Cobwebs as needed
Clean fingerprints and smudges
Clean windows throughout (Inside)
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
1 CITY HALL (Level 1 & Level 2):
Empty trash & replace liners.
Dispose waste and clean receptacles.
Check for paper products and refill.
Vacuum carpet & remove spots.
Spot clean partition glass
Cleanlight switches.
Clean all handles & knobs.
Clean, mop and sanitize tile and office floors.
Clean/polish/sinks and kitchen areas.
Clean/polish/tables/countertops.
Straighten/align furniture.
Wipe off desks, bookshelves, and monitors.
Detail Vacuum under desks, wires, etc.
Spot clean walls
Dust surfaces/windowsills/countertops
Wipe/Clean microwave and faces of appliances.
Clean fingerprints and smudges .
Dust/wipe all moldings and remove cobwebs.
Clean and polish door kick plate
Vacuum air vents as needed.
Report burnt out lights and other issues.
Dust/clean equipment
Clean all plexiglass
Clean windows at entrance/rear door/any inside windows/glass Cleanlower-level windows (In/Out)
Clean windows throughout (In/Out)
Note: Locked offices will not be serviced
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 As needed.
7 7
1 1
1 1
LIBRARY & TOWN HALL
Empty trash & replace liners.
Dispose waste and clean receptacles.
Check for paper products and refill.
Vacuum carpet & remove spots.
Spot clean partition glass
7 7
7 7
7 7
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected]
AREAS/ROOMS WEEKLY MONTHLY YEARLY
Clean light switches.
Clean all handles & knobs.
Clean, mop and sanitize tile and office floors.
Clean/polish sinks and kitchen areas.
Clean/polish/ tables/countertops.
Straighten/align furniture.
Wipe off desks, bookshelves, and monitors.
Detail vacuum under desks, wires, etc.
Spot clean walls
Dust surfaces/windowsills/countertops
Wipe/Clean microwave and faces of appliances.
Clean fingerprints and smudges
Dust/clean windows/blinds/door frames.
Dust/wipe all moldings and remove cobwebs.
Clean windows at entrance/rear door/patio/café
Clean and polish door kick plate
Vacuum air vents as needed.
Report burnt out lights and other issues.
Dust/clean equipment
Clean all plexiglass
Clean windows at entrance/rear door/any inside windows/glass Clean lower-level windows (In/Out)
Clean windows throughout (In/Out)
Note: Locked offices will not be serviced
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 7
7 As needed.
As needed.
7 1
1 BREAK ROOMS:
Dust/wet mop floor with germicidal cleaner
Empty trash and replace liners.
Clean and sanitize sinks and counter tops.
Spot clean cabinet doors
Rinse clean coffee pots
Wipe clean microwaves inside and out
Wipe clean refrigerator outside
Wipe clean & properly arrange furniture.
Clean and refill towel dispenser as needed.
High dust surfaces to six feet
Remove cobwebs as needed.
Vacuum air vents
7 7
7 7
7 7
7 7
7 As needed.
As needed.
As needed
1 JANITORIAL CLOSETS:
Organize and store our janitorial supplies.
Clean, sanitize mop heads & hand dry.
Empty and clean mop bucket
Sweep and mop floor
Remove trash.
Deodorize
As needed.
As needed.
As needed.
As needed.
As needed.
As needed.
As needed
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] RENEWAL TERM: SEPTEMBER 18, 2026–SEPTEMBER 17, 2028
This proposed 24-month renewal follows the current agreement expiring September 17, 2026. The revised rate begins September 18, 2026 only upon execution by authorized representatives; no retroactive increase is proposed. The current rate remains $17,905.00 per month through September 17, 2026.
PRICE BREAKDOWN PER FACILITY:
• New City Hall – Level 1 & Level 2:
o PD department 7x/week = $6,501.00 / month
o Admin/Permit offices 5x/week = $2,773.10 / month
• New Ancillary Building (1,933sf): 5x/week = $531.30 / month • New Library (10,235sf): 7x/week = $5,219.50 / month
• Heritage Building (Restrooms only): 7x/week = $451.00 / month • Old Council Chambers (1,815+45=1,860sf) : 5x/week = $677.60 / month • Main House (Restroom Only) : 5x/week = $1,452.00 / month • Carriage House (Restrooms Only) : 4x/week = $495.00 / month • Playground Restrooms: 7x/week = $797.50 / month
• Little League Restrooms: 7x/week = $797.50 / month
• Pavillion Restrooms: 4x/week = $725.50 / month
PROPOSED JANITORIAL SERVICES TOTAL: $20,421 PER MONTH
PRICING BASIS AND COST ADJUSTMENTS
The proposed renewal price provides an allowance for the cost of staffing and delivering the existing service program over the two-year term, including wages, employer payroll taxes, workers’ compensation, employee benefits, supervision and relief coverage; cleaning chemicals, paper products, soap and liners; equipment upkeep; and transportation and supplier delivery costs.
Material pricing includes applicable taxes paid on TCT’s purchases and tariff-related costs to the extent reflected in supplier charges. No separate blanket tariff or tax surcharge is added to the monthly base price, and no specific tariff or tax increase is represented without supporting documentation.
The proposed monthly rate applies throughout the two-year term unless both parties approve a written amendment.
TCT may request an adjustment for documented changes in wages, employer payroll taxes, insurance, required benefits, supplies, supplier tariff charges or other costs directly affecting this account. Requests must include the cost basis and at least 60 days’ advance written notice. Notice alone does not authorize an increase; no additional charge applies before written Town approval. No cost may be recovered twice.
Additional facilities, service visits, staffing hours, special events or increased supply requirements outside the agreed program require a written scope and price amendment before the additional work. This renewal does not itself add labor hours or reduce the existing cleaning scope. Existing Town contract requirements remain applicable except as expressly amended and approved in writing.
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] OPTIONAL SERVICES — NOT INCLUDED IN THE BASE PRICE
#1). Supplemental high-touch disinfection program (7x/week): updated quotation required. #2). Add COVID 19 Electrostatic spraying at high traffic areas/rooms (3x/Week ) #3). Add carpet cleaning/shampoo at high traffic areas/rooms #4). Add solar panel maintenance/cleaning (1x/month RECOMMENDED) #5). Handyman services (labor only): updated quotation required. Add to contract: Yes____ No_____ TCT will provide crew members to help with more skill tasks like replacement of light bulbs, basic carpentry, furniture installation, paint touchups, door hardware adjustment/install, etc.
TCT members will work full 8hr/days only.
#6). Add Power Washing maintenance on hardscape areas or exterior walls. (4x/year RECOMMENDED) #7). Add landscape maintenance
HEALTH AND SAFETY:
Maintain current Safety Data Sheets (SDS) in the janitorial closet.
Report safe hazards immediately, repair, if possible, as needed SECURITY:
Janitors will set alarm upon their departure each workday.
No persons admitted into building by servicers.
No employee substitutions will be made without authorization.
Make sure all doors are locked during & following work.
Keep building secured when dumping trash.
OTHER MAINTENANCE SERVICES THAT WE CAN PROVIDE
Window/Door washing and cleaning — Upon Request.
TCT will provide window cleaning (inside and out) throughout the building.
Cleaning of open high ceiling area/ductwork (2x Year) — Upon Request TCT will clean the high ceiling areas, ductwork, and other hard to reach areas twotimes a year.
Floor Stripping — Upon Request
Floor Scrub — Upon Request
Carpet shampoo — Upon Request
Power Washing on Hardscape areas (2x Year) — Upon Request Power washing to be done at hardscape areas around the building.
Power Washing Exterior Walls (2x Year) — Upon Request
Cleaning of flat roof (2x Year) — Upon Request
TCT will sweep/clean the flat roof of the main building.
Solar Panel Cleaning (2x Year) — Upon Request
Landscape Maintenance — Upon Request
Hauling Services/Junk Removal — Upon Request
TONY’S Clean Team, LLC / P.O. Box 51715 Palo Alto, CA 94303 / 650-549-4828 / [email protected] • TCT takes the utmost care in the cleaning of glass, tile, and fine stone. Previous scratches on these surfaces are often not detectable until after they are cleaned, therefore we will not be held liable for previous damage to those types of surfaces. • This renewal applies to the existing janitorial program and the attached service schedule. Removal of excess paint, concrete, caulking, glue, stucco or water spots is excluded unless expressly included in that schedule. Any extra work requires a separate written scope and price approved by the Town. The proposed renewal pricing is valid for 30 days from the revision date. • Tony’s Clean Team will provide a field supervisor and team members to complete the listed services. Heavy furniture or equipment moving is not included. Access delays or additional work may be billed at $75 per worker-hour only when authorized in writing by the Town before the additional charge is incurred.
• Our field supervisor will communicate with the project manager and be your “go-to-guy” on site to make sure the job is completed on point and meet your expectations. All work to be performedper the above specifications. • BILLING AND PAYMENT: Invoice monthly in arrears. Payment is due within five working days after receipt of each monthly invoice, unless the Town’s governing agreement specifies otherwise. Partial calendar months will be prorated using the actual number of calendar days in the applicable month. Any different payment schedule requires written agreement.
Thank you for the opportunity to continue serving the Town of Atherton. Acceptance below confirms the renewal term, approved base pricing and service terms, subject to required Town approvals.
Respectfully,
TCT signature: ____________________ Town signature: ____________________ Name: Nick Amaya Town name/title: ____________________
Date: __________________ Date: __________________