Item No. 8
Town of Atherton
CITY COUNCIL STAFF REPORT – CONSENT AGENDA
TO: HONORABLE MAYOR AND CITY COUNCIL
GEORGE RODERICKS, CITY MANAGER
FROM: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
DATE: SEPTEMBER 16, 2026
SUBJECT: APPROVE A 2-YEAR EXTENSION TO THE JANITORIAL
SERVICES CONTRACT WITH TONY’S CLEAN TEAM
RECOMMENDATION
It is recommended that the Council authorize a 2-year contract extension to the contract with Tony’s Clean Team, LLC for the continuation of Janitorial Services for the Town; direct the City Attorney to prepare the extension; and authorize the City Manager to execute the agreement.
BACKGROUND
Tony’s Clean Team, LLC became the Towns Janitorial Maintenance Services provider on a month-to-month basis in March 2019 after the termination of a contract with the Town’s previous service provider. The Council approved a contract extension for their services in July 2019 allowing for an initial term of 2-years with an option to extend the contract for one additional 2- year term. The Council also authorized the exercise of the 2-year contract extension. The extended contract expires in September 2026, and Tony’s Clean Team will continue to provide janitorial services on a month-to-month basis until the extension is executed.
Over the course of the services contract, Tony’s Clean Team has been able to adjust to the Town’s needs, including adjusting service levels during the COVID-19 pandemic, transition to the New Town Center, making adjustments to services as our needs change, and providing responsive oncall and as-needed services.
ANALYSIS
This contract with Tony’s Clean Team is fully inclusive of labor, supplies and equipment necessary to maintain the various facilities in good working order. The following is a list of included facilities and service levels required for each:
• City Hall – Level 1 & Level 2
o PD department 7x/week = $6,501.00 / month
Extension of Janitorial Services Contract
SEPTEMBER 16, 2026
o Admin/Permit offices 5x/week = $2,773.10 / month
• PD Ancillary Building (1,933sf): 5x/week = $531.30 / month • Library (10,235sf): 7x/week = $5,219.50 / month
• Heritage Building (Restrooms only): 7x/week = $451.00 / month • Old Council Chambers (1,815+45=1,860sf) : 5x/week = $677.60 / month • Main House (Restroom Only) : 5x/week = $1,452.00 / month • Carriage House (Restrooms Only) : 4x/week = $495.00 / month • Playground Restrooms: 7x/week = $797.50 / month
• Little League Restrooms: 7x/week = $797.50 / month
• Jennings Pavilion Restrooms: 4x/week = $725.50 / month**(new) The Town requested that Tony’s Clean Team add the servicing of the Jennings Pavilion Restrooms to the services rendered at the park. The Jennings Pavilion Restrooms were historically serviced by the Town’s Event Management services provider, as use was predominantly related to building rentals. With the changes in event management over the last couple of years, the Town has been requesting these cleaning services from Tony’s Clean Team on an as-needed basis. With the new event manager on board, we expect use to increase and find it appropriate to add regular service of the restrooms to the contract. Tony’s Clean Team requested an adjustment to the base monthly service fee from $17,905 to $20,421 per month, inclusive of the increased services at the Jennings Pavilion.
FISCAL IMPACT
The Fiscal Year 26-27 operating budget includes sufficient funds to pay for these services out of the General Fund.
GOAL ALIGNMENT
This Report and its contents are in alignment with the following Council Policy Goals:
• Goal A - Preserve Small Town Character & Quality of Life • Goal C - Maintain Conservative Fiscal Policies and Financial Transparency • Goal E - Maintain and Improve Public Infrastructure
POLICY FOCUS
The City Council discussion should focus on the extension of the contract with our current provider versus a competitive rebid and felt that the current contract arrangement has been beneficial to the Town practically and economically. The Town has always contracted for Janitorial Services.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with this agenda item being listed, at least 72 hours prior to the meeting in print and electronically. Information about the project is also disseminated via the Town’s electronic News Flash and Atherton Online. There are approximately Extension of Janitorial Services Contract
SEPTEMBER 16, 2026
1,200 subscribers to the Town’s electronic News Flash publications. Subscribers include residents as well as stakeholders –to include, but be not limited to, media outlets, school districts, Menlo Park Fire Protection District, service provides (water, power, and sewer), and regional elected officials.
COMMISSION/COMMITTEE FEEDBACK/REFERRAL
This item has not been before a Town Committee or Commission
ATTACHMENTS
Attachment 1 – Tony’s Clean Team Proposal