AGENDA
Town of Atherton
City Council
OCTOBER 21, 2026
REGULAR MEETING
6:00 PM
Council Chambers
80 Fair Oaks Lane
Atherton, CA 94027
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This Agenda may not reflect the actual order of items. The order of items is subject to change based on Council action. The public may participate and provide public comments in person or via Zoom Meeting. Please be advised that when all Council Members are attending the meeting in person, the teleconferencing option is provided as a courtesy to the public. If, for any reason, there are technical difficulties, the City Council meeting will continue in person, provided there is a quorum at the meeting.
REGULAR MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL – Lane, Lewis, Widmer, Vice Mayor DeGolia, Mayor Holland
PRESENTATIONS
ATHERTON YOUTH ADVISORY GROUP ANNUAL MISSION AND PLANS
PRESENTATION
DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION
SAN MATEO COUNTY TRANPORTATION AUTHORITY REIMAGINE
DUMBARTON STUDY
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law Meeting Agenda
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ATHERTON YOUTH ADVISORY GROUP ANNUAL MISSION AND PLANS
PRESENTATION
DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION
SAN MATEO COUNTY TRANPORTATION AUTHORITY REIMAGINE
DUMBARTON STUDY
PUBLIC COMMENTS – Public Comments can be emailed directly to [email protected]
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. Speakers’ time is limited to three minutes. Additionally, the public may address the Council on any subject listed on the Consent and Regular Agenda.
COLLECTED PUBLIC COMMENT FROM MAPLE DRIVE RESIDENTS ON
PROPOSED CHANGES TO DINKELSPIEL STATION LANE
DISCLOSURE OF EX PARTE COMMUNICATIONS – City Council Members should disclose any communications they have had on the agenda items at this time.
DEPARTMENTAL WRITTEN REPORTS
Discussion: The Departmental Reports include written reports from the Town’s various Departments.
Staff is present to answer any questions the Council may have on the multiple topics noted in the written reports. The Council may ask questions and discuss any of the various items.
Link to Archive of Departmental Monthly Reports
REPORT OUT OF CLOSED SESSION
CONSENT AGENDA (Items 1 – 9)
1. APPROVAL OF BILLS AND CLAIMS FOR THE MONTH OF SEPTEMBER 2026 IN THE AMOUNT OF $2,969,128
Report: ROBERT BARRON III, FINANCE DIRECTOR/ASSISTANT CITY MANAGER Recommendation: It is recommended that Council approve the Bills and Claims report for the month of September 2026 in the amount of $2,696,128.
Description: This is a routine item for approval of the monthly Bills and Claims report.
2. APPROVAL OF MINUTES FOR SEPTEMBER 16, 2026 AND OCTOBER 7, 2026 CITY COUNCIL MEETINGS
Report: ANTHONY SUBER, CITY CLERK/DEPUTY CITY CLERK
Recommendation: It is recommended that Council approve the draft minutes for the September 16, 2026 and October 7, 2026 Council Meetings.
Description: This is a routine item for approval of official Minutes for past Council Meetings.
3. APPROVE SCOPE AND BUDGET AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT WITH TJKM TRANSPORTATION CONSULTANTS FOR THE
MIDDLEFIELD ROAD TRAFFIC ANALYSIS AND WATKINS AVENUE
PEDESTRIAN IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a scope and budget amendment ffiliihTJKMTiCl(TJKM)fTffi
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Recommendation: It is recommended that Council approve the draft minutes for the September 16, 2026 and October 7, 2026 Council Meetings.
Description: This is a routine item for approval of official Minutes for past Council Meetings.
3. APPROVE SCOPE AND BUDGET AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT WITH TJKM TRANSPORTATION CONSULTANTS FOR THE
MIDDLEFIELD ROAD TRAFFIC ANALYSIS AND WATKINS AVENUE
PEDESTRIAN IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a scope and budget amendment of professional services agreement with TJKM Transportation Consultants (TJKM) for Traffic Operations Analyses and Timing Plans for the proposed traffic signals on Middlefield Road at Watkins Avenue and at Fair Oaks Lane / Palmer Avenue and to provide design services for improvements to the Watkins Avenue walkway, in the total amount not to exceed $84,600.
Description: This item concerns approval of an amendment to a Professional Services Agreement currently in place with TJKM for the Middlefield Road Traffic Analysis and Watkins Ave Pedestrian Improvement projects.
4. ACCEPTANCE OF WORK AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION FOR THE 2026 STREETLIGHT POLE PAINTING PROJECT, PROJECT NUMBER 56087
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council accept work and authorize recording of a Notice of Completion for the 2026 Streetlight Pole Paining project, Project Number 56087.
Description: This item concerns the final acceptance of work for the 2026 Streetlight Painting project, and authorizing of staff to record the Notice of Completion with the County of San Mateo.
5. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH MARK THOMAS & COMPANY, INC. FOR THE EL CAMINO REAL/SELBY LANE INTERSECTION IMPROVEMENTS PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve a professional services agreement with Mark Thomas & Company, Inc., for design services for the El Camino Real/Selby Lane Intersection Improvements Project in the amount not to exceed $665,000, with a 10% contingency; Authorize the City Attorney to prepare the agreement; and authorize the City Manager to sign the agreement.
Description: This item concerns approval of a Professional Services Agreement for the planned improvements to the intersection of El Camino Real and Selby Lane.
6. AWARD OF CONTRACT FOR THE INTERSECTION IMPROVEMENTS AT ALAMEDA DE LAS PULGAS / STOCKBRIDGE AVENUE PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve the design documents, affirm the CEQA finding of Categorical Exemption, award a construction contract for the Intersection Improvements at Alameda de las Pulgas/Stockbridge Avenue to Chrisp Company, of Fremont in the amount of $54,593 and authorize change orders up to 15%; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item concerns the award of the contract for the planned improvements to the intersection at Alameda de las Pulgas and Stockbridge Ave.
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6. AWARD OF CONTRACT FOR THE INTERSECTION IMPROVEMENTS AT ALAMEDA DE LAS PULGAS / STOCKBRIDGE AVENUE PROJECT
Report: ROBERT OVADIA, PUBLIC WORKS DIRECTOR
Recommendation: It is recommended that the Council approve the design documents, affirm the CEQA finding of Categorical Exemption, award a construction contract for the Intersection Improvements at Alameda de las Pulgas/Stockbridge Avenue to Chrisp Company, of Fremont in the amount of $54,593 and authorize change orders up to 15%; direct the City Attorney to prepare the contract; and authorize the City Manager to execute the contract on behalf of the Town.
Description: This item concerns the award of the contract for the planned improvements to the intersection at Alameda de las Pulgas and Stockbridge Ave.
7. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE SECTION 15.40.152, “CONSTRUCTION MANAGEMENT AND OPERATIONS PLAN (CMOP)”
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
LISAMARIE DALEY, CODE ENFORCEMENT OFFICER
Recommendation: Staff recommend that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Section 15.40.152, Construction Management and Operations Plan (CMOP), and approve the standard template CMOP Agreement.
Description: This item concerns the second reading and adoption of a new Ordinance to the Atherton Municipal Code that will update section 15.40.152 which governs Atherton’s Construction Management and Operations Plan (CMOP).
8. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE AMENDING ATHERTON MUNICIPAL CODE CHAPTER 15.40, “CONSTRUCTION
REGULATIONS,” AND RECODIFYING EXISTING CONSTRUCTION TIME LIMIT REGULATIONS AS NEW CHAPTER 15.41
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15309 AND 15332
Report: FRED LUSTENBERGER, BUILDING OFFICIAL
ISAMARIE DALEY, CODE ENFORCEMENT OFFICER
Recommendation: Staff recommends that the City Council waive the second reading and adopt the ordinance amending Atherton Municipal Code (AMC) Chapter 15.40, “Construction Regulations,” and recodifying the existing Construction Time Limit (CTL) provisions as new Chapter 15.41, “Construction Time Limits.”
Description: This item concerns the second reading and adoption of two Ordinance amending the Atherton Municipal Code Section 15.40 “Construction Regulations” and creating Section 15.41 to address the Town’s existing Construction Time Limit regulations.
9. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE ATHERTON MUNICIPAL CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT” LIST Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council waive the second reading and adopt an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.
Description: This item involves Approval, 2 Reading, and Adoption of an Ordinance that amendstheTown’sSolicitationOrdinanceRequirementstocreatea“DoNotSolicit”list nd
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regulations.
9. WAIVE THE SECOND READING AND ADOPT AN ORDINANCE OF THE TOWN OF ATHERTON AMENDING CHAPTER 5.20 OF THE ATHERTON MUNICIPAL CODE RELATING TO SOLICITING AND CANVASSING AUTHORIZING THE CHIEF OF POLICE TO CREATE AND MAINTAIN A “DO NOT SOLICIT” LIST Report: ANTHONY SUBER, DEPUTY CITY MANAGER/ CITY CLERK
Recommendation: It is recommended that the Council waive the second reading and adopt an ordinance to amend Chapter 5.20 of the Atherton Municipal Code, relating to soliciting and canvassing, authorizing the Chief of Police to create and maintain a “Do Not Solicit” list.
Description: This item involves Approval, 2 Reading, and Adoption of an Ordinance that amends the Town’s Solicitation Ordinance Requirements to create a “Do Not Solicit” list.
PUBLIC HEARING (Items 10 – 10)
10. ROLL OFF BIN IMPLEMENTATION AND AMENDING CHAPTERS 15.52 AND
18.02 OF THE ATHERTON MUNICIPAL CODE
CEQA: EXEMPT FROM CEQA PURSUANT TO GUIDELINE SECTION 15308 Report: CHRISTABEL SORIA MENDOZA, MANAGEMENT ANALYST II Recommendation: Staff recommends that the City Council receive the implementation update, conduct a public hearing, and introduce and waive the first reading of an ordinance amending Chapters 15.52 and 18.02 of the Atherton Municipal Code to update C&D recycling requirements, clarify roll off bin franchise requirements, and authorize administrative citations for violations.
Description: The Town is updating its construction and demolition (C&D) recycling requirements to improve compliance, clarify debris box and roll off bin services, and streamline the process for builders and contractors. The proposed amendments update the Town Code to reflect current State standards, maintain the Town’s recycling requirement, and establish clearer procedures for tracking recycling compliance and addressing violations.
REGULAR AGENDA (Items 11 – 11)
11. RESPONSE TO 2025–2026 SAN MATEO COUNTY CIVIL GRAND JURY REPORT, “IS OUR FLOCK OF ALPR CAMERAS PROPERLY TENDED?” (RELEASED AUGUST 3, 2026)
Report: STEVE MCCULLEY, CHIEF OF POLICE
Recommendation: Staff recommends the Town Council:
• Authorize the Town Manager to submit the Town’s formal response to the Presiding Judge of the San Mateo County Superior Court, as required by Penal Code section 933.05, no later than November 1, 2026 (90 days from the report’s August 3, 2026 release date). • Approve the responses to Findings F1, F3, F6, F7, F8, and F9 set forth in the Analysis section below, consisting of agreement with each finding.
• Approve the responses to Recommendations R1, R3, R6, R7, R8, and R9, directing staff to implement R1, R7, and R8 within the current fiscal year, and to bring R6, and R9 back to Council for further analysis within six months, consistent with Penal Code section 933.05(b)(3). • Direct staff to return to Council with an updated ALPR Policy and Flock Safety contract amendment reflecting these responses.
Description: This item concerns presentation to Council of a report published by a San Mateo County Civil Grand Jury relating to proper use and management of Flock camera systems within the County, and Council direction regarding implementing recommendations from said report.
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November 1, 2026 (90 days from the report’s August 3, 2026 release date). • Approve the responses to Findings F1, F3, F6, F7, F8, and F9 set forth in the Analysis section below, consisting of agreement with each finding.
• Approve the responses to Recommendations R1, R3, R6, R7, R8, and R9, directing staff to implement R1, R7, and R8 within the current fiscal year, and to bring R6, and R9 back to Council for further analysis within six months, consistent with Penal Code section 933.05(b)(3). • Direct staff to return to Council with an updated ALPR Policy and Flock Safety contract amendment reflecting these responses.
Description: This item concerns presentation to Council of a report published by a San Mateo County Civil Grand Jury relating to proper use and management of Flock camera systems within the County, and Council direction regarding implementing recommendations from said report.
COUNCIL REPORTS/COMMENTS
FUTURE AGENDA ITEMS
ADJOURN
PLEASE NOTE THE FOLLOWING INFORMATION:
If you challenge a Town zoning, planning, or any other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this agenda, or in written correspondence delivered to the Town at, or prior to, the public hearing. Judicial review of any Town administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter period.
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 5:00 p.m. the Friday before each regularly scheduled City Council meeting.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (650) 7520500. Notification of 48 hours before the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF
35.104 ADA Title II)
Public Comments:
The Town of Atherton Council and Committee or Commission meetings are a limited public forum, and all public comment must relate to something that is within the subject matter jurisdiction of the Council or Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Meeting Agenda
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Committees. If comments do not relate to the subject matter jurisdiction of the Council or Committee, we will stop the comment and a warning may be provided. If the comment continues to be outside of the subject matter jurisdiction the speaker will be stopped, and we will move on to the next speaker.
Speakers found in violation of this rule of procedure may be removed from the meeting.
Rules of Decorum:
No person participating in a public meeting shall engage in disorderly or boisterous conduct — including but not limited to applause, whistling, feet stamping, booing or making any loud, threatening, profane, abusive, personal, impertinent or slanderous uttering or comments. No person is allowed to disturb, disrupt, or otherwise impede the orderly conduct of the meeting. If any person continues to breach the Rules of Decorum in a manner that disturbs, disrupts or otherwise impedes the orderly conduct of the meeting following an order from the Mayor, or Presiding Officer, to cease the offending conduct, the Mayor, or Presiding Officer, may order that person to leave the meeting.
Meeting Agenda
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