Atwater City Council
November 12, 2024

In-person participation by the public will be permitted. In addition, remote public participation is available in the following ways:

1. Livestream online at www.atwater.org (Please be advised that there is a broadcasting delay. If you would like to participate in public comment, please use the option below).

2. Submit a written public comment prior to the meeting: Public comments submitted to [email protected] by 4:00 p.m. on the day of the meeting will be distributed to the City Council, and made part of the official minutes but will not be read out loud during the meeting.

Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Persons requesting accommodation should contact the City in advance of the meeting, and as soon as possible, at (209) 357-6241.

CITY OF ATWATER
City Council
AGENDA
Council Chambers
750 Bellevue Road
Atwater, California
November 12, 2024
REGULAR SESSION: (Council Chambers)
CALL TO ORDER:

INVOCATION:

PLEDGE OF ALLEGIANCE TO THE FLAG:

ROLL CALL: (City Council)
Ambriz ____, Button ____, Cale ____, Raymond ____, Nelson _____

City Council Agenda for Meeting of November 12, 2024 Page 2 SUBSEQUENT NEED ITEMS: (The City Clerk shall announce any requests for items requiring immediate action subsequent to the posting of the agenda. Subsequent need items require a two-thirds vote of the members of the City Council present at the meeting.)
APPROVAL OF AGENDA AS POSTED OR AS AMENDED: (This is the time for the City Council to remove items from the agenda or to change the order of the agenda.) CONSENT CALENDAR:

NOTICE TO THE PUBLIC
Background information has been provided on all matters listed under the Consent Calendar, and these items are considered to be routine. All items under the Consent Calendar are normally approved by one motion. If a Councilmember requests separate discussion on any item, that item will be removed from the Consent Calendar for separate action.

TREASURER’S REPORT:

1. September 30, 2024
Staff's Recommendation: Acceptance of reports as listed.

WARRANTS

2. November 12, 2024
Staff's Recommendation: Acceptance of reports as listed.

MINUTES: (City Council)

3. October 28, 2024 - Regular meeting
Staff's Recommendation: Approval of minutes as listed.

RESOLUTIONS:

4. Award a Cooperative State and Local Government Value Rental Lease Agreement for Multi-Functional Copiers to UBEO (City Manager Hoem) Staff's Recommendation: Adoption of Resolution No. 3504-24 awarding a Cooperative State and Government Value Rental Lease Agreement, in a form approved by the City Attorney, for the term of five (5) years with UBEO of Stockton California for the delivery, installation, and maintenance of sixteen (16) multi-functional copiers for use at the Administration Building, Finance Department, Police Department, Community Development, Community Center, and Fire Station 41 in an amount not to exceed $33,166.92 per year; and to authorize and direct the City Manager to execute the Agreement on behalf of the City.

5. Authorizing A Financial Assistance Application with the State Water Resources Control Board for the Evergreen Mobile Home
Project (Deputy City Manager/Community Development Director Thompson)

City Council Agenda for Meeting of November 12, 2024 Page 3 Staff's Recommendation: Adoption of Resolution No. 3505-24 authorizing the City Manager or his designee to execute all agreements/documents related to the Evergreen Mobile Home Financial Assistance Application.

6. Adoption of the Local Roadway Safety Plan as prepared by the Merced County Association of Governments (Deputy City Manager/ Community Development Director Thompson)
Staff's Recommendation: Adoption of Resolution No. 3506-24 adopting the Local Roadway Safety Plan for the City of Atwater prepared by the Merced County Association of Governments.

7. Approve a Design Services Agreement between the City of Atwater and Mark Thomas for the Preparation of the Project Study Report for the Buhach Road Widening Project (Deputy City Manager/Community Development Director Thompson)
Staff's Recommendation: Adoption of Resolution No. 3507-24 approving a Design Services Agreement, in a form approved by the City Attorney, to Mark Thomas Company of Fresno, CA in an amount not to exceed $173,352 for the preparation of the Project Study Report for the Buhach Road Widening Project; and to authorize and direct the City Manager to execute the Agreement on behalf of the City.

ORDINANCES (WAIVING SECOND READING AND ADOPTION):

8. Adoption of an Ordinance Approving Zoning Ordinance Text Amendment No. 24-23-0100 amending Chapter 17.16 “Low Density Residential Districts” of the Atwater Municipal Code to add “R-1-5” (5,000 square foot lots) as a single-family residential district under the Low Density Residential Zone (Deputy City Manager/Community Development Director Thompson)
Staff's Recommendation: Adoption of Ordinance No. CS 1069 Approving Zoning Ordinance Text Amendment No. 24-23-0100 amending Chapter 17.16 “Low Density Residential Districts” of the Atwater Municipal Code to add “R-1-5” (5,000 square foot lots) as a single-family residential district under the Low Density Residential Zone.

9. Adoption of an Ordinance Approving Zoning Ordinance Text Amendment No. 24-28-0100 Amending Chapter 17.28 “Accessory Dwelling Units” of the Atwater Municipal Code to Comply with recent changes in State law; and Finding the Action to be Statutorily Exempt from CEQA under section 21080.17 of the Public Resources Code (Deputy City Manager/Community Development Director Thompson) Staff's Recommendation: Adoption of Ordinance No. CS 1070 amending Chapter 17.28 “Accessory Dwelling Units” of the Atwater Municipal Code to comply with recent changes in State law. ***END OF CONSENT CALENDAR***

City Council Agenda for Meeting of November 12, 2024 Page 4 REPORTS AND PRESENTATIONS FROM STAFF:

10. Award a Design Services Agreement to Mark Thomas for Engineering Design Services on the Bellevue Road Realignment/Reconstruction Project (Deputy City Manager/Community Development Director Thompson) Staff's Recommendation: Motion to Adopt Resolution No. 3508-24 awarding a Design Services Agreement, in a form approved by the City Attorney, to Mark Thomas Company of Fresno, CA in an amount not to exceed $1,880,818.00 for Engineering Design Services on the Bellevue Road Realignment/Reconstruction Project; or
Motion to adopt staff's recommendation as presented.

11. Resolution Approving Budget Amendment and Approving Revisions to the City of Atwater American Rescue Plan Act (ARPA) Spending Plan (City Manager Hoem and Finance Director Nicholas)
Staff's Recommendation: Motion to Adopt Resolution No. 3509-24 approving Budget Amendment No. 7 amending the Fiscal Year 2024- 25 budget and approving revisions to the American Rescue Plan Act (ARPA) spending plan; or
Motion to adopt staff's recommendation as presented.

COMMENTS FROM THE PUBLIC:

NOTICE TO THE PUBLIC
At this time any person may comment on any item which is not on the agenda. You may state your name and address for the record; however, it is not required. Action will not be taken on an item that is not on the agenda. If it requires action, it will be referred to staff and/or placed on a future agenda. Please limit comments to a maximum of three (3) minutes.

CITY COUNCIL REPORTS/UPDATES:
• City Council Member Cale, District 1
• City Council Member Button, District 2
• City Council Member Ambriz, District 3
• Mayor Pro Tem Raymond, District 4
• Mayor Nelson
CITY MANAGER REPORTS/UPDATES:

12. Update from the Office of the City Manager
ADJOURNMENT:

City Council Agenda for Meeting of November 12, 2024 Page 5 CERTIFICATION:

I, Kory J. Billings, City Clerk of the City of Atwater, do hereby certify that a copy of the foregoing agenda was posted at City Hall a minimum of 72 hours prior to the meeting. _______________________________
KORY J. BILLINGS

CITY CLERK
SB 343 NOTICE
In accordance with California Government Code Section 54957.5, any writing or document that is a public record, relates to an open session agenda item and is distributed less than 72 hours prior to a regular meeting will be made available for public inspection in the office of the City Clerk during normal business hours at 1160 Fifth Street, Atwater, California.

If, however, the document or writing is not distributed until the regular meeting to which it relates, then the document or writing will be made available to the public at the location of the meeting, as listed on this agenda at 750 Bellevue Road, Atwater, California.

In compliance with the federal Americans with Disabilities Act of 1990, upon request, the agenda can be provided in an alternative format to accommodate special needs. If you require special accommodations to participate in a City Council, Commission or Committee meeting due to a disability, please contact the City Clerk’s Office a minimum of three (3) business days in advance of the meeting at (209) 357-6241. You may also send the request by email to [email protected] .

Unless otherwise noted, City Council actions include a determination that they are not a “Project” within the meaning of the California Environmental Quality Act (CEQA), and therefore, that CEQA does not apply to such actions.

LEVINE ACT PUBLIC PARTY/APPLICANT DISCLOSURE OBLIGATIONS:

Applicants, parties, and their agents who have made campaign contributions totaling more than $250 (aggregated) to a Councilmember over the past 12 months, must publicly disclose that fact for the official record of that agenda item. Disclosures must include the amount of the campaign contribution aggregated, and the name(s) of the campaign contributor(s) and Councilmember(s). The disclosure may be made either in writing to the City Clerk prior to the agenda item consideration, or by verbal disclosure at the time of the agenda item consideration.

The foregoing statements do not constitute legal advice, nor a recitation of all legal requirements and obligations of parties/applicants and their agents. Parties and agents are urged to consult with their own legal counsel regarding the requirements of the law.

NOVEMBER 2024
4 18
11 25
3 10
24 17

S U N M O N T U E W E D T H U F R I S A T
5 19
26 12
27 6
20 13
1 8
22 15
2 9
23 16
7 21
14 28 29 30
City Holiday City Holiday
Trash pick up
delayed - 1 day
Planning
Commission
Meeting - 6:00
PM
Daylight Saving
Time Ends
Office of Asm.

Esmeralda Soria -
Mobile Office Hours
2-4 PM
City Council
Chambers
City Council
City Holiday Meeting - 6:00 PM
Trash pick up
delayed - 1 day
Merced County
District 3 Supervisor
McDaniel Office
Hours - 1:30 PM -
3:30 PM

DECEMBER 2024
25 21

S U N M O N T U E W E D T H U F R I S A T
2 16
9 23
8 22
15 1
29 30
3 17
24 10
4 18
11 6
20 13
7 14
5 19
12 26 27 28
31 City Holiday
Trash pick up
delayed - 1 day
City Council
Meeting - 6:00 PM
Planning
Commission
Meeting - 6:00
PM
Citizens’
Oversight Committee
Meeting - 5:30 PM
City Holiday
(New Year’s
Eve)
Christmas Parade
@ 7:00PM
Merced County
District 3 Supervisor
McDaniel Office
Hours - 1:30 PM -
3:30 PM
Office of Asm.

Esmeralda Soria -
Mobile Office Hours
2-4 PM
City Council
Chambers

STATEMENT OF CHANGES IN CASH BALANCE, UNAUDITED

BY FUND
AS OF 9/30/2024
FUND BEG.BALANCE CASH DEBITS CASH CREDITS ENDING BAL.
0001 General Fund 16,786,963.57 1,734,264.32 2,054,287.47 16,466,940.42 0003 General Fund Capital (37,025.95) 0.00 3,806.79 (40,832.74) 0004 Public Safety Trans & Use Tax 2,359,522.60 400,749.74 130,565.28 2,629,707.06 0005 Ferrari Ranch Project Fund 2,360.27 0.00 0.00 2,360.27 0007 Measure V Fund 5,236,403.64 74,857.18 6,272.50 5,304,988.32 0008 Measure V 20% Alternative Modes 887,617.83 18,714.30 493.21 905,838.92 0009 Abandoned Veh Abatement Fund (5,926.39) 0.00 3,032.67 (8,959.06) 0010 Measure V Regional Fund (123,808.69) 117,195.54 0.00 (6,613.15) 1005 Police Grants Fund 97,374.48 0.00 0.00 97,374.48
1010 ARPA-American Rescue Plan Act 2,759,926.37 70.25 52,117.75 2,707,878.87 1011 Gas Tax/Street Improvement (406,261.90) 83,873.36 151,207.22 (473,595.76) 1013 Local Transportation Fund 585,960.50 0.00 0.00 585,960.50 1015 Traffic Circulation Fund 1,552,858.45 0.00 0.00 1,552,858.45 1016 Applegate Interchange 796,512.17 0.00 0.00 796,512.17 1017 RSTP-Regional Surface Transp Prag 2,696,584.85 0.00 0.00 2,696,584.85 1018 SB1-Road Maint & Rehab RMRA 1,744,447.97 77,993.01 859,838.44 962,602.54 1019 LPP-Local Partnership Prg Fund 0.00 0.00 0.00 0.00 1020 Parks and Recreation Fund 2,035,454.78 0.00 0.00 2,035,454.78 1021 Parks Grants Fund 0.00 0.00 0.00 0.00
1040 General Plan Update-Housing Element (10,800.00) 0.00 0.00 (10,800.00) 1041 General Plan Update Fund 1,895,745.53 0.00 0.00 1,895,745.53 1055 Neighborhood Stabilization 228,103.85 0.00 0.00 228,103.85 1059-80 Housing Grant Funds 1,044,838.86 1,000.00 16,202.29 1,029,636.57 1091 Police Facility Impact Fee 198,086.14 0.00 0.00 198,086.14 1093 Fire Facility Impact Fee 272,629.00 0.00 0.00 272,629.00 1095 Government Building Facility 290,850.19 0.00 0.00 290,850.19 3064-67 Redevelopment/Successor Agency Funds 1,794,299.12 868.04 14,711.00 1,780,456.16 4020 Performance Bond Trust 226,761.79 0.00 0.00 226,761.79 4030 Narcotics Program Trust 2,141.71 0.00 0.00 2,141.71 4060 Section 125 Medical 2,214.49 70.00 0.00 2,284.49

STATEMENT OF CHANGES IN CASH BALANCE, UNAUDITED
BYFUND
AS OF 9/30/2024
FUND
4070 Section 125 Dependent Care
4080 Pension Rate Stblztn 115 Trust
4090 CFO No. 1 Trust
5001-55 All Maintenance Districts
5050 CFO Districts
6000 Water Enterprise Fund
6001 Water Fund Capital Replacement
6002 DBCP Settlement
6004 Water Well- Buhach Colony
6005 Water Capital Impact Fees
6006 Water Operating Reserve Fund
6007 1,2,3-TCP Fund
6010 Sewer Enterprise Fund
6011 Sewer Fund Capital Replacement
6020 Sanitation Enterprise
7000 Internal Service Fund
7001 ISF Equipment/Bldg Replacement
7010 Employee Benefits Fund
7020 Risk Management
7030 Information Technology
9090 Accrued Interest Fund
TOTAL
BEG.BALANCE

0.00 535,321.82
135,211.57
1,311,567.27
(104,555.72)
15,185,654.76
(1,981,143.08)
21,241.78
190,474.89
2,812,127.24
186,143.27
14,497,222.91
14,987,806.92
3,905,386.63
2,740,437.98
535,850.68
206,143.88
657,690.32
(291,831.80)
477,344.28
747,049.67
99,668,980.50
Prepared by: /: ~t: ~ '= v ,

CASH DEBITS

0.00 7,360.82

0.00 0.00

0.00 812,410.53

0.00 0.00

0.00 0.00

0.00 189,844.26
1,005,230.85

0.00 320,379.22
495,939.96

0.00 217,779.83
629,238.25
195,579.50
2,253.15
6,385,672.11

CASH CREDITS

0.00 0.00

0.00 55,973.97
64,459.75
839,422.57
243.72

0.00 0.00

0.00 0.00
116,973.08
1,225,138.81

0.00 490,554.07
162,494.84

0.00 73,991.26
1,337.20
51,377.18

0.00 6,374,501.07
ENDING BAL.

0.00 542,682.64
135,211.57
1,255,593.30
(169,015.47)
15,158,642.72
(1,981,386.80)
21,241.78
190,474.89
2,812,127.24
186,143.27
14,570,094.09
14,767,898.96
3,905,386.63
2,570,263.13
869,295.80
206,143.88
801,478.89
336,069.25
621,546.60
749,302.82
99,680,151.54

Statement of Changes in Cash Balan~e
by Bank
As of 9/30/2024
Beg. Period
Balance
Cash
Debits
Cash
Credits
End Period
Balance
City- LAIF
City - RMA Long-Term Investment Fund
City Checking & Investment Accounts
Wastewater Checking
RA Obligation Retirement Fund
US Bank/Chandler Asset Mgt.

PARS Post-Employment Benefits Trust
Totals
66,150,153.13
1,198,398.54
2,944,425.73
5,409,943.47
25,594.05
23,405,143.76
535,321.82
2,253.15
6,186,213.67 6,003,817.21
370,683.86

0.21 189,844.26
7,360.82
66,150,153.13
1,200,651.69
3,126,822.19
5,039,259.61
25,594.26
23,594,988.02
542,682.64
99,668,980.50
Prepared by: --
6,385,672.11 6,374,501.07 99,680,151.54
Approved by:__.,'------,-----------
(The following statements are required by California Govt. Code Section 53646 (b) (2,3)) Investments are made pursuant to the City Council approved Investment Policy and Guidelines.

The City of Atwater has the ability to meet its pooled expenditure requirements for the next six months.

Bank Account Detail
City LAIF
Chandler Asset Mgt.

US Bank/Chandler Asset Mgt.

PARS Post-EmplEy_ment Benefits Trust
66,150,153.13
1,200,651.69
23,594,988.02
542,682.64
Chase General Checking
Chase Wastewater Checking
Chase Redevelopment Checking
Chase Savings Account
2,737,830.06
5,039,259.61
25,594.26

0.00

Warrant Summary November 12, 2024
Prepared By: Joseph Murillo, Accounting Technician
Accounts Payable Warrant
Amount
11/12/2024 Warrant $ 1,039,448.40
Prewrittens (Checks Processed Between Warrants) $ 373.77 Total Accounts Payable Warrants: $ 1,039,822.17
Additional Warrants
Date Description
10/30/2024 Retiree Medical Reimbursement - November 2024 Amount
$ 44,558.19
11/4/2024 PERS Health - November 2024
11/5/2024 PERS Retirement 10/10/24-10/23/24
$ 123,141.01
$ 58,622.41
11/5/2024 State Disbursement - Child Support $ 115.38
11/5/2024 UNUM Disability Insurance November 2024 Premiums $ 6,907.76 Total Additional Warrants: $ 233,344.75
Payroll
Date Description Amount
10/31/2024 Net Payroll $ 218,613.94
11/5/2024 Federal Taxes $ 70,599.08
11/5/2024 State Taxes $ 9,331.54
Total Payroll: $ 298,544.56
Grand Total: $ 1,571,711.48
Alumna Nicholas, Finance Director Mark Borba, City Treasurer

Accounts Payable
Checks for Approval
User: jmtuillo
Printed: 11/7/2024 - 2:39 PM
Check Number Check Date Fund Name Account Name Vendor Name ate r.
nfrnunil, 1't-rd Cif: U"t
7&O BEIk?vto F .cgxl, fl aIe CA 962131
Void Amount
26599 11/05/2024 General Fund Garnishments CRANE FINANCE Check Total:

Report Total:
373.77
373.77
373.77
AP-Checks for Approval (11/7/2024 - 2:39 PM) Page 1

Accounts Payable
Checks for Approval
User:

Printed:
jmurillo
11/7/2024 - 2:45 PM
A
Ci of
twater
('a~rr,mirity Prr`elF City Widr
TO Bellevue Rood, P111d1#1 r CF 96301
Check Number Check Date Fund Name Account Name Vendor Name Void Amount 0 11/05/2024 General Fund Federal Income Tax Withheld PAYROLL TAXES-FEDERAL 24,402.54 0 11/05/2024 General Fund Flea/Medicare - Employee PAYROLL TAXES-FEDERAL 18,628.92 0 11/05/2024 General Fund Fica/Medicare - Employee PAYROLL TAXES-FEDERAL 4,356.78 0 11/05/2024 General Fund F ica/Med icare-Employer PAYROLL TAXES-FEDERAL 4,356.78 0 11/05/2024 General Fund F ica/Medicare-Employer PAYROLL TAXES-FEDERAL 18,628.92 0 11/05/2024 General Fund F ica/Medicare-Employer PAYROLL TAXES-FEDERAL 42.68 0 11/05/2024 General Fund F ica/Medicare-Employer PAYROLL TAXES-FEDERAL 182.46 0 11/05/2024 General Fund Pers Deduction PERS-RETIREMENT 8,140.29 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 10,131.66 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 2,795.62 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 1,140.54 0 11/05/2024 General Fund State Income Tax Withheld PAYROLL TAXES-STATE 9,331.54 0 11/05/2024 General Fund Pers Deduction PERS-RETIREMENT 894.87 0 11/05/2024 General Fund Pers Deduction PERS-RETIREMENT 2,651.64 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT -300.25 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 9,975.30 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT -306.79 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 16,291.35 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 6,421.60 0 11/05/2024 General Fund Pers Benefits PERS-RETIREMENT 786.58 0 11/05/2024 General Fund Garnishments STATE DISBURSEMENT UNIT 115.38 0 11/05/2024 Employee Benefits Fund Life Insurance UNUM LIFE INSURANCE 1,934.10 0 11/05/2024 Employee Benefits Fund Disability Insurance UNUM LIFE INSURANCE 1,486.21 0 11/05/2024 Employee Benefits Fund Disability Insurance UNUM LIFE INSURANCE 3,487.45 Check Total: 145,576.17
0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ROBERT VASQUEZ 208.94 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees EDWARD VELASQUEZ 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees DAVID WALKER 609.06 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees GREG WELLMAN 609.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees LORI WATERMAN 666.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees EARL WEATHERS 587.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees CHARLIE WOODS 587.67 AP-Checks for Approval (11/7/2024 - 2:45 PM) Page 1

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ELIZABETH WILDE 867.97 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees DICK WISDOM 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees NANCY WILLIAMS 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees KIM BENGSTON-JENNINGS 523.12 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees LOIS BELT 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JAMES ATKINSON 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees LEN GUILLETTE 1,054.58 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees HARRY E. DUNN 587.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees RANDALL CARROTHERS 1,429.18 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees DARIN JANTZ 1,456.33 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees MANUEL DURAN 85.37 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees MICHAEL KEELER 1,165.57 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees GLEN C. CARRINGTON 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ANTHONY CARDOZA 812.16 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees TYNA LAMISON 695.15 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JESUS F. DURAN 1,579.79 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees GEORGE LOGAN 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees STEPHEN LUNDGREN 208.25 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ADOLFO LOMELI 1,447.97 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ALLAN BUYER 649.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees ROBERT CALLAWAY 577.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees PATRICK FARETTA 936.40 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees GARY FRAGO 410.10 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees NELSON CRABB 601.67 0 10/302024 Employee Benefits Fund Health Insurance, Retirees RICHARD HAWTHORNE 577.67 0 10/302024 Employee Benefits Fund Health Insurance, Retirees SCOTT DUNCAN 1,386.49 0 10/302024 Employee Benefits Fund Health Insurance, Retirees JOSEPH HOFFAR 458.10 0 10/302024 Employee Benefits Fund Health Insurance, Retirees KEN JENSEN 355.41 0 10/302024 Employee Benefits Fund Health Insurance, Retirees STANLEY FEATHERS 587.67 0 10/302024 Employee Benefits Fund Health Insurance, Retirees SAMUEL JOSEPH 1,553.12 0 10/302024 Employee Benefits Fund Health Insurance, Retirees LORIN MANN 643.16 0 10/302024 Employee Benefits Fund Health Insurance, Retirees DAVID CHURCH 573.49 0 10/302024 Employee Benefits Fund Health Insurance, Retirees BOBBY GREGORY 2,507.94 0 10/302024 Employee Benefits Fund Health Insurance, Retirees DEBRA COURT 196.41 0 10/302024 Employee Benefits Fund Health Insurance, Retirees STEVE KJOS 587.67 0 10/302024 Employee Benefits Fund Health Insurance, Retirees LINDA FERRERO 246.34 0 10/302024 Employee Benefits Fund Health Insurance, Retirees CHRISTIAN HAMBRECHT 666.34 0 10/302024 Employee Benefits Fund Health Insurance, Retirees ARMANDO ECHEVARRIA 867.97 0 10/302024 Employee Benefits Fund Health Insurance, Retirees FRANK ORMOND 150.55 0 10/302024 Employee Benefits Fund Health Insurance, Retirees JUAN SUFUENTES 1,650.12 0 10/302024 Employee Benefits Fund Health Insurance, Retirees MIKE STANFORD 855.06 0 10/302024 Employee Benefits Fund Health Insurance, Retirees FRANK PIETRO 510.45 0 10/302024 Employee Benefits Fund Health Insurance, Retirees DOUGLAS P. TILLEY 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees MARGARET MERRITT 150.55 AP-Checks for Approval (1 1/7/2024 - 2:45 PM) Page 2

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees RENE MENDOZA 577.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees WILLIAM RICHARDS 196.41 0 10/30!2024 Employee Benefits Fund Health Insurance, Retirees ROBERTO ROMERO 472.62 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees TONY RAMIREZ 867.97 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees BENJAMIN THOMAS 1,357.10 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees BILL SWALLEY 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees WILLIAM MARTIN 867.97 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JEFF MONDLOCH 184.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JOHN RASMUSSEN 587.67 o 10/30/2024 Employee Benefits Fund Health Insurance, Retirees THOMAS PROTHRO 150.55 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees CYNTHIA THOMPSON 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JOHN SMOTHERS 740.16 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees JERRY MOORE 577.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees CHRISTOPHER A. MCDANIEL 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees DENNIS O. SPARKS 246.34 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees KELLY SORENSEN 1,278.51 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees BARBARA RIIS CHRISTENSEN 577.67 0 10/30/2024 Employee Benefits Fund Health Insurance, Retirees SANDY RAHN 762.27 Check Total: 44,558.19
0 11/04/2024 General Fund Miscellaneous Bills PERS-HEALTH 3.97 0 11/04/2024 General Fund Pers Health Payable PERS-HEALTH 110,059.04 0 11/04/2024 Employee Benefits Fund Health Insurance, Retirees PERS-HEALTH 167.87 0 11/04/2024 Employee Benefits Fund Health Insurance, Retirees PERS-HEALTH 10,990.00 0 11/04/2024 Employee Benefits Fund General Administration-Ins PERS-HEALTH 264.14 0 11/04/2024 Employee Benefits Fund Health Insurance, Retirees PERS-HEALTH 1,655.99 Check Total: 123,141.01
Report Total: 313,275.37
AP-Checks for Approval (11/7/2024 - 2:45 PM) Page

Accounts Payable
Checks for Approval
User:

Printed:
jmurillo
11/7/2024- 2:41 PM
r At Water
C arf!Uaurirk I'rrtd ( S 1 atic
7f v Belk.vue. Pooh, f'4iatot CA 93Q1
Check Number Check Date Fund Name Account Name Vendor Name Void Amount 0 11/12/2024 Water Enterprise Fund Electronic Pmt Processing Exp VANCO PAYMENT SOLUTIONS 41.68 0 11/12/2024 Sewer Enterprise Fund Electronic Pmt Processing Exp VANCO PAYMENT SOLUTIONS 41.68 0 11/12/2024 Sanitation Enterprise Fund Electronic Pmt Processing Exp VANCO PAYMENT SOLUTIONS 41.68 0 11/12/2024 General Fund Office Supplies QUADIENT FINANCE USA INC 1,500.00 0 11/12/2024 General Fund Electronic Pmt Processing Exp CHASE MERCHANT SERVICES 1,542.73 0 11/12/2024 General Fund Electronic Pmt Processing Exp CHASE MERCHANT SERVICES 52.68 0 11/12/2024 General Fund Electronic Pmt Processing Exp CHASE MERCHANT SERVICES 28.73 0 11/12/2024 Successor Agency Debt Service Cash with Fiscal Agent THE BANK OF NEW YORK MELLON 25,593.60 0 11/12/2024 Sewer Enterprise Fund Cash with Fiscal Agent THE BANK OF NEW YORK MELLON 35,530.73 0 11/12/2024 Sewer Enterprise Fund Cash with Fiscal Agent THE BANK OF NEW YORK MELLON 182,653.13 0 11/12/2024 Sewer Enterprise Fund Cash with Fiscal Agent THE BANK OF NEW YORK MELLON 92,916.67 0 11/12/2024 Sewer Enterprise Fund Cash with Fiscal Agent THE BANK OF NEW YORK MELLON 59,583.33 0 11/12/2024 Water Enterprise Fund Electronic Pmt Processing Exp SPRINGBROOK-GROUP 594.54 0 11/12/2024 Sewer Enterprise Fund Electronic Pmt Processing Exp SPRINGBROOK-GROUP 594.54 0 11/12/2024 Sanitation Enterprise Fund Electronic Pmt Processing Exp SPRINGBROOK-GROUP 594.54 0 11/12/2024 Employee Benefits Fund Unemployment Insurance EMPLOYMENT DEVELOPMENT DEPT. 8,196.00 Check Total: 409,506.26
26600 11/12/2024 Water Enterprise Fund Professional Services ABS DIRECT INC 721.89 26600 11/12/2024 Sewer Enterprise Fund Professional Services ABS DIRECT INC 721.89 26600 11/12/2024 Sanitation Enterprise Fund Professional Services ABS DIRECT INC 721.88 26600 11/12/2024 Water Enterprise Fund Office Supplies ABS DIRECT INC 1,873.33 26600 11/12/2024 Sewer Enterprise Fund Office Supplies ABS DIRECT INC 1,873.33 26600 11/12/2024 Sanitation Enterprise Fund Office Supplies ABS DIRECT INC 1,873.34 Check Total: 7,785.66
26601 11/12/2024 General Fund Special Departmental Expense AIRGAS USA, LLC 121.21 Check Total: 121.21
26602 11/12/2024 General Fund Office Supplies ALLIED WEST PRINTING 270.57 Check Total: 270.57
26603 11/12/2024 General Fund Professional Services ALLWAYS TOWING LLC 3,050.00 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 1

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26603 11/12/2024 Internal Service Fund Professional Services ALLWAYS TOWING LLC 200.00 Check Total: 3,250.00
26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 43.46 26604 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 AMAZON CAPITAL SERVICES 289.26 26604 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 AMAZON CAPITAL SERVICES 289.26 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 190.05 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 190.05 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 20.65 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 32.16 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 32.55 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 36.15 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 116.83 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 10.84 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 70.32 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 97.80 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 6.08 26604 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 AMAZON CAPITAL SERVICES 305.20 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 33.93 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 22.37 26604 11/12/2024 Internal Service Fund Special Departmental Expense AMAZON CAPITAL SERVICES 157.20 26604 11/12/2024 Water Enterprise Fund Special Departmental Expense AMAZON CAPITAL SERVICES 179.40 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 16.27 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 7.06 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 11.96 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 32.77 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 7.31 26604 11/12/2024 Sewer Enterprise Fund Special Departmental Expense AMAZON CAPITAL SERVICES 37.71 26604 11/12/2024 Sewer Enterprise Fund Special Departmental Expense AMAZON CAPITAL SERVICES 26.09 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 110.90 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 50.66 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 126.52 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 97.86 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 16.30 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 30.44 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 51.08 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 271.85 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 16.30 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 46.21 26604 11/12/2024 Water Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 97.83 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 334.60 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 87.17 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 10.15 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 2

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 37.82 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 22.49 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 10.85 26604 11/12/2024 General Fund Office Supplies AMAZON CAPITAL SERVICES 14.57 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 271.90 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 82.97 26604 11/12/2024 General Fund Special Departmental Expense AMAZON CAPITAL SERVICES 93.49 26604 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 AMAZON CAPITAL SERVICES 216.41 26604 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 AMAZON CAPITAL SERVICES 2,723.66 26604 11/12/2024 Water Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 38.05 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 354.52 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 206.60 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 206.60 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 255.55 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 51.08 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 271.85 26604 11/12/2024 Sewer Enterprise Fund Small Tools AMAZON CAPITAL SERVICES 225.85 26604 11/12/2024 Internal Service Fund Special Departmental Expense AMAZON CAPITAL SERVICES 13.21 26604 11/12/2024 Internal Service Fund Special Departmental Expense AMAZON CAPITAL SERVICES 30.48 26604 11/12/2024 Internal Service Fund Special Departmental Expense AMAZON CAPITAL SERVICES 16.28 26604 11/12/2024 Internal Service Fund Special Departmental Expense AMAZON CAPITAL SERVICES 26.51 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 129.51 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 442.35 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 327.29 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 135.49 26604 11/12/2024 Information Technology Fund Special Departmental Expense AMAZON CAPITAL SERVICES 32.61 Check Total: 9,848.59
26605 11/12/2024 Water Fund Capital Replacement Installation-New Water Meters AQUA METRIC 30,446.25 26605 11/12/2024 Water Fund Capital Replacement Installation-New Water Meters AQUA METRIC 1,100.93 Check Total: 31,547.18
26606 11/12/2024 Internal Service Fund Professional Services ASBURY ENVIRONMENTAL SERVICES 7.00 26606 11/12/2024 Internal Service Fund Professional Services ASBURY ENVIRONMENTAL SERVICES 172.00 26606 11/12/2024 Internal Service Fund Professional Services ASBURY ENVIRONMENTAL SERVICES 102.00 Check Total: 281.00
26607 11/12/2024 Internal Service Fund Special Departmental Expense ASSOCIATES LOCK & SAFE SERVICE 95.00 Check Total: 95.00
26608 11/12/2024 General Fund Professional Services ATWATER CHIROPRACTIC, INC. 260.00 26608 11/12/2024 Gas Tax/Street Improvement Professional Services ATWATER CHIROPRACTIC, INC. 130.00 26608 11/12/2024 Water Enterprise Fund Professional Services ATWATER CHIROPRACTIC, INC. 360.00 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 3
'

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26608 11/12/2024 Sewer Enterprise Fund Professional Services ATWATER CHIROPRACTIC, INC. 65.00 26608 11/12/2024 Internal Service Fund Professional Services ATWATER CHIROPRACTIC, INC. 260.00 Check Total: 1,075.00
26609 11/12/2024 ARPA-American Rescue Plan Act Police Dept Remodel/Rehab ATWATER ELECTRIC 19,872.00 Check Total: 19,872.00
26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 431.20 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 3,810.68 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 446.01 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 449.68 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 978.44 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 372.60 26610 11/12/2024 Employee Benefits Fund Dental Insurance BENEFIT COORDINATORS CORPORATION (BC 3,112.44 Check Total: 9,601.05
26611 11/12/2024 General Fund Professional Services BEST BEST & KRIEGER 38,010.60 26611 11/12/2024 Sanitation Enterprise Fund Professional Services BEST BEST & KRIEGER 332.00 26611 11/12/2024 Risk Management Fund Professional Services BEST BEST & KRIEGER 779.74 Check Total: 39,122.34
26612 11/12/2024 Internal Service Fund Professional Services BEST ELECTRIC 175.00 Check Total: 175.00
26613 11/12/2024 Internal Service Fund Special Departmental Expense BRADY INDUSTRIES 935.13 Check Total: 935.13
26614 11/12/2024 SB 1-Road Maint & Rehab RMRA Fruitland Ave Rd Improvements BSK ASSOCIATES 1,609.00 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 213.04 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 133.15 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 213.04 26614 11/12/2024 1,2,3-TCP Fund Professional Services BSK ASSOCIATES 999.40 26614 11/12/2024 1,2,3-TCP Fund Professional Services BSK ASSOCIATES 999.40 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 101.44 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 61.12 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 79.89 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 79.89 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 213.04 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 26.63 26614 11/12/2024 1,2,3-TCP Fund Professional Services BSK ASSOCIATES 2,598.44 26614 11/12/2024 Water Enterprise Fund Professional Services BSK ASSOCIATES 213.04 26614 11/12/2024 1,2,3-TCP Fund Professional Services BSK ASSOCIATES 999.40 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 4

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26614 11/12/2024 1,2,3-TCP Fund Professional Services BSK ASSOCIATES 999.40 Check Total: 9,539.32
26615 11/12/2024 Internal Service Fund Special Departmental Expense CAL FARM SERVICES 65.82 Check Total: 65.82
26616 11/12/2024 Internal Service Fund Operations & Maintenance CARQUEST 56.14 Check Total: 56.14
26617 11/12/2024 Sewer Enterprise Fund Machinery & Equipment CASCADE INTEGRATION AND DEVELOPMEN 6,607.63 Check Total: 6,607.63
26618 11/12/2024 Gas Tax/Street Improvement Professional Services CENTRAL VALLEY TREES AND LANDSCAPE 5 3,105.00 26618 11/12/2024 Gas Tax/Street Improvement Professional Services CENTRAL VALLEY TREES AND LANDSCAPE 5 3,250.00 26618 11/12/2024 Gas Tax/Street Improvement Professional Services CENTRAL VALLEY TREES AND LANDSCAPE 5 2,850.00 Check Total: 9,205.00
26619 11/12/2024 ARPA-American Rescue Plan Act Tennis Court Resurface CHAMPION COURTS INC 29,300.00 Check Total: 29,300.00
26620 11/12/2024 Internal Service Fund Special Departmental Expense CINTAS CORP 29.35 26620 11/12/2024 Internal Service Fund Uniform & Clothing Expense CINTAS CORP 14.04 26620 11/1212024 General Fund Uniform & Clothing Expense CINTAS CORP 38.38 26620 11/12/2024 Internal Service Fund Uniform & Clothing Expense CINTAS CORP 18.93 26620 11/12/2024 Gas Tax/Street Improvement Uniform & Clothing Expense CINTAS CORP 33.59 26620 11/12/2024 Sewer Enterprise Fund Uniform & Clothing Expense CINTAS CORP 65.81 26620 11/12/2024 Water Enterprise Fund Uniform & Clothing Expense CINTAS CORP 88.54 26620 11/12/2024 Internal Service Fund Special Departmental Expense CINTAS CORP 29.35 26620 11/12/2024 Internal Service Fund Uniform & Clothing Expense CINTAS CORP 14.04 26620 11/12/2024 Internal Service Fund Uniform & Clothing Expense CINTAS CORP 18.93 26620 11/12/2024 Gas Tax/Street Improvement Uniform & Clothing Expense CINTAS CORP 33.59 26620 11/12/2024 General Fund Uniform & Clothing Expense CINTAS CORP 38.38 26620 11/12/2024 Sewer Enterprise Fund Uniform & Clothing Expense CINTAS CORP 65.81 26620 11/12/2024 Water Enterprise Fund Uniform & Clothing Expense CINTAS CORP 88.54 Check Total: 577.28
26621. 11/12/2024 General Fund Training CITY OF FRESNO 144.00 Check Total: 144.00
26622 11/12/2024 Internal Service Fund Communications COMCAST 1,680.49 -
AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 5

Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,680.49
26623 11/12/2024 Internal Service Fund Communications COMCAST 11.50 26623 11/12/2024 Internal Service Fund Communications COMCAST 262.61 Check Total: 274.11
26624 11/12/2024 Gas Tax/Street Improvement Small Tools CONSOLIDATED ELECTRICAL DISTRIBUTORS 668.05 26624 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense CONSOLIDATED ELECTRICAL DISTRIBUTORS 530.41 26624 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense CONSOLIDATED ELECTRICAL DISTRIBUTORS 1,033.91 Check Total: 2,232.37
26625 11/12/2024 Public Safety Trans & Use Tax Machinery & Equipment COOK'S COMMUNICATIONS 1,330.43 26625 11/12/2024 General Fund Communications COOK'S COMMUNICATIONS 331.83 26625 11/12/2024 General Fund Communications COOK'S COMMUNICATIONS 331.83 26625 11/12/2024 General Fund Fire Marshal Supplies COOK'S COMMUNICATIONS 46.24 Check Total: 2,040.33
26626 11/12/2024 General Fund Special Departmental Expense CREATIVE COPY 248.00 Check Total: 248.00
26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 52.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 40.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 34.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 34.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 34.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 52.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 34.00 26627 11/12/2024 Internal Service Fund Professional Services D & D PEST CONTROL 40.00 Check Total: 320.00
26628 11/12/2024 Information Technology Fund Memberships & Subscriptions DATA PATH 3,431.00 26628 11/12/2024 Information Technology Fund Memberships & Subscriptions DATA PATH 1,089.00 26628 11/12/2024 Information Technology Fund Memberships & Subscriptions DATA PATH 730.00 26628 11/12/2024 Information Technology Fund Professional Services DATA PATH 8,321.00 26628 11/12/2024 Information Technology Fund Memberships & Subscriptions DATA PATH 2,831.00 26628 11/12/2024 Information Technology Fund Memberships & Subscriptions DATA PATH 2,617.50 Check Total: 19,019.50
26629 11/12/2024 General Fund Various Recreation Classes MARY ANN DAVIS 500.50 Check Total: 500.50
26630 11/12/2024 Internal Service Fund Operations & Maintenance DELRAY TIRE 1,258.71 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 6
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i

Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,258.71
26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 121.21 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 48.70 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 48.70 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 48.70 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 155.85 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 57.34 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 75.76 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 415.64 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 318.22 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 288.98 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 106.07 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 162.36 26631 11/12/2024 General Fund Uniform & Clothing Expense ELITE UNIFORMS 134.23 Check Total: 1,981.76
26632 11/12/2024 General Fund Uniform & Clothing Expense ENTENMANN-ROVIN CO. 147.71 Check Total: 147.71
26633 11/12/2024 Public Safety Trans & Use Tax Rents & Leases ENTERPRISE FM TRUST 2,801.49 Check Total: 2,801.49
26634 11/12/2024 General Fund Special Departmental Expense ETCH THIS AND THAT 85.03 Check Total: 85.03
26635 11/12/2024 Sewer Enterprise Fund Special Departmental Expense EWING IRRIGATION PRODUCTS INC. 172.58 Check Total: 172.58
26636 11/12/2024 ARPA-American Rescue Plan Act City Bldg - Civic Center #2 FACILITY DESIGNS INC 1,303.05 Check Total: 1,303.05
26637 11/12/2024 Sewer Enterprise Fund Uniform & Clothing Expense FASTENAL COMPANY 26.09 Check Total: 26.09
26638 11/12/2024 Water Enterprise Fund Special Departmental Expense FERGUSON WATERWORKS 174.46 Check Total: 174.46
26639 11/12/2024 Internal Service Fund Operations & Maintenance FORD PRO 922.23 Check Total: 922.23
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AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 7

Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26640 11/12/2024 General Fund Professional Services FORENSIC NURSE SPECIALISTS 2,250.00 Check Total: 2,250.00
26641 11/12/2024 General Fund Training FRESNO CITY COLLEGE 356.00 Check Total: 356.00
26642 11/12/2024 Sewer Enterprise Fund Uniform & Clothing Expense GCP WW HOLDCO LLC 167.78 26642 11/12/2024 Sewer Enterprise Fund Uniform & Clothing Expense GCP WW HOLDCO LLC 167.78 26642 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense GCP WW HOLDCO LLC 194.84 Check Total: 530.40
26643 11/12/2024 SB 1-Road Mamt & Rehab RMRA Project Retention GEORGE REED INC -10,767.50 26643 11/12/2024 SB1-Road Maint & Rehab RMRA Fruitland Ave Rd Improvements GEORGE REED INC 215,350.00 Check Total: 204,582.50
26644 11/12/2024 Water Enterprise Fund Special Departmental Expense GRAINGER 1,662.74 Check Total: 1,662.74
26645 11/12/2024 Internal Service Fund Utilities HOFFMAN SECURITY 55.00 26645 11/12/2024 Internal Service Fund Utilities HOFFMAN SECURITY 1,038.90 Check Total: 1,093.90
26646 11/12/2024 Water Enterprise Fund Accounts Payable GRACIELA HUMPHRIES 139.11 Check Total: 139.11
26647 11/12/2024 General Fund Memberships & Subscriptions IIMC 125.00 Check Total: 125.00
26648 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense JAM SERVICES INC 326.25 Check Total: 326.25
26649 11/12/2024 Internal Service Fund Professional Services JANI TEK CLEANING SOLUTIONS 11,693.00 Check Total: 11,693.00
26650 11/12/2024 Water Enterprise Fund Accounts Payable WILLIAM & KRISTEN JENSEN 45.16 Check Total: 45.16
26651 11/12/2024 Gas Tax/Street Improvement Professional Services JLB TRAFFIC ENGINEERING, INC 237.41 26651 11/12/2024 Gas Tax/Street Improvement Professional Services JLB TRAFFIC ENGINEERING, INC 446.22 Check Total: 683.63
AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 8
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Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26652 11/12/2024 General Fund Fire Marshal Supplies JORGENSEN COMPANY 109.85 26652 11/12/2024 Internal Service Fund Professional Services JORGENSEN COMPANY 235.69 Check Total: 345.54
26653 11/12/2024 Water Enterprise Fund Accounts Payable MARK KAEBNICK JR. 166.23 Check Total: 166.23
26654 11/12/2024 Sewer Enterprise Fund Special Departmental Expense KELLOGG SUPPLY 44.37 26654 11/12/2024 Sewer Enterprise Fund Special Departmental Expense KELLOGG SUPPLY 55.58 Check Total: 99.95
26655 11/12/2024 Water Enterprise Fund Accounts Payable JORDAN LAVINE 150.94 Check Total: 150.94
26656 11/12/2024 General Fund Special Departmental Expense LEAVE YOUR MARK! 1,107.00 Check Total: 1,107.00
26657 11/12/2024 General Fund Miscellaneous LOOMIS 886.65 26657 11/12/2024 General Fund Miscellaneous LOOMIS 741.35 Check Total: 1,628.00
26658 11/12/2024 Internal Service Fund Operations & Maintenance MC REGIONAL WASTE MGMT. AUTH. 120.60 26658 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense MC REGIONAL WASTE MGMT. AUTH. 19.00 26658 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense MC REGIONAL WASTE MGMT. AUTH. 24.00 26658 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense MC REGIONAL WASTE MGMT. AUTH. 160.45 26658 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense MC REGIONAL WASTE MGMT. AUTH. 403.68 Check Total: 727.73
26659 11/12/2024 General Fund Printing & Advertising MCCLATCHY COMPANY LLC 137.82 26659 11/12/2024 General Fund Printing & Advertising MCCLATCHY COMPANY LLC 133.92 26659 11/12/2024 General Fund Printing & Advertising MCCLATCHY COMPANY LLC 180.79 Check Total: 452.53
26660 11/12/2024 General Fund Youth Flag Football MERCED AREA SPORTS OFFICIALS, INC 230.00 26660 11/12/2024 General Fund Coed Fall Softball MERCED AREA SPORTS OFFICIALS, INC 175.00 26660 11/12/2024 General Fund Men's Fall Softball MERCED AREA SPORTS OFFICIALS, INC 280.00 26660 11/12/2024 General Fund Coed Volleyball MERCED AREA SPORTS OFFICIALS, INC 420.00 26660 11/12/2024 General Fund Youth Flag Football MERCED AREA SPORTS OFFICIALS, INC 368.00 26660 11/12/2024 General Fund Coed Fall Softball MERCED AREA SPORTS OFFICIALS, INC 175.00 26660 11/12/2024 General Fund Men's Fall Softball MERCED AREA SPORTS OFFICIALS, INC 280.00 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 9
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Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 1,928.00
26661 11/12/2024 Internal Service Fund Professional Services MERCED CHEVROLET 252.00 26661 11/12/2024 Internal Service Fund Operations & Maintenance MERCED CHEVROLET 162.38 Check Total: 414.38
26662 11/12/2024 Sewer Enterprise Fund Professional Services MERCED IRRIGATION DISTRICT 187.93 Check Total: 187.93
26663 11/12/2024 Internal Service Fund Operations & Maintenance MERCED TRUCK & TRAILER INC. 18.03 Check Total: 18.03
26664 11/12/2024 General Fund Uniform & Clothing Expense METRO UNIFORM MERCED 73.07 Check Total: 73.07
26665 11/12/2024 General Fund Community Center Deposits CLAUDIA MILLAN 210.00 26665 11/12/2024 General Fund Community Center Deposits CLAUDIA MILLAN 210.00 26665 11/12/2024 General Fund Community Center Deposits CLAUDIA MILLAN 350.00 Check Total: 770.00
26666 11/12/2024 Internal Service Fund Professional Services MISTER CAR WASH 1,104.00 Check Total: 1,104.00
26667 11/12/2024 Internal Service Fund Operations & Maintenance MUNICIPAL MAINTENANCE EQUIP. 225.76 Check Total: 225.76
26668 11/12/2024 Sewer Enterprise Fund Special Departmental Expense NAPA AUTO PARTS 2.90 26668 11/12/2024 Sewer Enterprise Fund Special Departmental Expense NAPA AUTO PARTS 139.80 Check Total: 142.70
26669 11/12/2024 General Fund Special Departmental Expense O'REILLY AUTO PARTS 43.49 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 104.36 26669 11/12/2024 Water Enterprise Fund Special Departmental Expense O'REILLY AUTO PARTS 55.42 26669 11/12/2024 Sewer Enterprise Fund Special Departmental Expense O'REILLY AUTO PARTS 41.30 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 326.21 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 133.04 26669 11/12/2024 Sewer Enterprise Fund Special Departmental Expense O'REILLY AUTO PARTS 174.31 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 133.04 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 293.86 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 167.92 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 278.16 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 10
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Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 184.86 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 315.15 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 7.91 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 18.50 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 181.21 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 61.69 26669 11/12/2024 Sewer Enterprise Fund Small Tools O'REILLY AUTO PARTS 68.49 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 206.54 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 9.78 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 35.75 26669 11/12/2024 Internal Service Fund Small Tools O'REILLY AUTO PARTS 163.10 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 5.75 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 185.18 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 181.21 26669 11/12/2024 Sewer Enterprise Fund Special Departmental Expense O'REILLY AUTO PARTS 20.65 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 32.78 26669 11/12/2024 Internal Service Fund Operations & Maintenance O'REILLY AUTO PARTS 26.46 Check Total: 3,456.12
26670 11/12/2024 Sewer Enterprise Fund Special Departmental Expense PACIFIC WATER RESOURCES 2,291.66 Check Total: 2,291.66
26671 11/12/2024 General Fund Training PRI MANAGEMENT GROUP 149.25 26671 11/12/2024 General Fund Training PM MANAGEMENT GROUP 199.00 Check Total: 348.25
26672 11/12/2024 Sewer Enterprise Fund Castle Sewer Interceptor QUAD KNOPF 263.80 Check Total: 263.80
26673 11/12/2024 Internal Service Fund Professional Services RAZZARI DODGE CHRYSLER JEEP RAM 2,008.50 26673 11/12/2024 Internal Service Fund Operations & Maintenance RAZZARI DODGE CHRYSLER JEEP RAM 655.26 Check Total: 2,663.76
26674 11/12/2024 ARPA-American Rescue Plan Act Project Retention REDSTONE CONSTRUCTION INC 5,580.00 Check Total: 5,580.00
26675 11/12/2024 Water Enterprise Fund Special Departmental Expense SABRE BACKFLOW, INC. 200.06 Check Total: 200.06
26676 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense SAFE-T-LITE 770.93 26676 11/12/2024 General Fund Special Departmental Expense SAFE-T-LITE 201.29 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 11
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Check Number Check Date Fund Name Account Name Vendor Name Void Amount Check Total: 972.22
26677 11/12/2024 General Fund Professional Services SANTA FE PET HOSPITAL 250.00 26677 11/12/2024 General Fund Professional Services SANTA FE PET HOSPITAL 123.69 26677 11/12/2024 General Fund Professional Services SANTA FE PET HOSPITAL 166.00 26677 11/12/2024 General Fund Professional Services SANTA FE PET HOSPITAL 166.00 26677 11/12/2024 General Fund Professional Services SANTA FE PET HOSPITAL 82.00 Check Total: 787.69
26678 11/12/2024 Water Enterprise Fund Accounts Payable SEYLIN SAVY 111.65 Check Total: 111.65
26679 11/12/2024 Gas Tax/Street Improvement Special Departmental Expense SIERRA MATERIALS & TRUCKING COMPANY 639.40 Check Total: 639.40
26680 11/12/2024 General Fund Special Departmental Expense STAGE STOP GUN SHOP 228.38 Check Total: 228.38
26681 11/12/2024 General Fund Professional Services STERICYCLE INC 39.44 Check Total: 39.44
26682 11/12/2024 Sewer Enterprise Fund Machinery & Equipment STILES TRUCK BODY & EQUIPMENT INC 24,945.60 Check Total: 24,945.60
26683 11/12/2024 Water Enterprise Fund Special Departmental Expense SUPERIOR POOL PRODUCTS LLC 835.17 26683 11/12/2024 Water Enterprise Fund Special Departmental Expense SUPERIOR POOL PRODUCTS LLC 1,076.83 26683 11/12/2024 Water Enterprise Fund Special Departmental Expense SUPERIOR POOL PRODUCTS LLC 1,113.93 26683 11/12/2024 Water Enterprise Fund Special Departmental Expense SUPERIOR POOL PRODUCTS LLC 1,168.89 Check Total: 4,194.82
26684 11/12/2024 Water Enterprise Fund Professional Services SUPERIOR TANK SOLUTIONS INC 4,700.00 26684 11/12/2024 Water Enterprise Fund Professional Services SUPERIOR TANK SOLUTIONS INC 4,700.00 Check Total: 9,400.00
26685 11/12/2024 Sewer Enterprise Fund Professional Services TERRACON CONSULTANTS INC 5,690.00 26685 11/12/2024 Sewer Enterprise Fund Professional Services TERRACON CONSULTANTS INC 2,765.00 Check Total: 8,455.00
26686 11/12/2024 Water Enterprise Fund Professional Services TESCO CONTROLS, INC. 2,250.00 Check Total: 2,250.00
AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 12
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Check Number Check Date Fund Name Account Name Vendor Name Void Amount 26687 11/12/2024 General Fund Special Departmental Expense THE SIGN GUYS 3,229.79 Check Total: 3,229.79
26688 11/12/2024 General Fund Professional Services TNB TOWING & RECOVERY 300.00 Check Total: 300.00
26689 11/12/2024 General Fund Castle Park Deposits EULA TOCA 200.00 Check Total: 200.00
26690 11/12/2024 Information Technology Fund Communications TPX COMMUNICATIONS 11,607.21 Check Total: 11,607.21
26691 11/12/2024 Internal Service Fund Utilities TRIPP SECURITY SYSTEMS 33.00 Check Total: 33.00
26692 11/12/2024 General Fund Youth Flag Football TROPHY CASE 880.88 Check Total: 880.88
26693 11/12/2024 General Fund Rents & Leases UBEO WEST LLC 190.08 Check Total: 190.08
26694 11/12/2024 General Fund Community Center Deposits JOSEFFINA VALENCIA 210.00 26694 11/12/2024 General Fund Community Center Deposits JOSEFFINA VALENCIA 350.00 26694 11/12/2024 General Fund Community Center Rental JOSEFFINA VALENCIA 70.00 26694 11/12/2024 General Fund Community Center Rental JOSEFFINA VALENCIA -80.00 Check Total: 550.00
26695 11/12/2024 Internal Service Fund Operations & Maintenance VAN DE POL 12,975.17 26695 11/12/2024 Internal Service Fund Operations & Maintenance VAN DE POL 12,127.33 Check Total: 25,102.50
26696 11/12/2024 Employee Benefits Fund Vision Insurance VISION SERVICE PLAN (CA) 1,195.44 26696 11/12/2024 Employee Benefits Fund Vision Insurance VISION SERVICE PLAN (CA) 17.58 26696 11/12/2024 Employee Benefits Fund Vision Insurance VISION SERVICE PLAN (CA) 1,036.17 Check Total: 2,249.19
26697 11/12/2024 SB1-Road Maint & Rehab RMRA Fruitland Ave Rd Improvements VVH CONSULTING SERVICES 11,352.50 26697 11/12/2024 Measure V Fund Fruitland Ave Rd Improvements VVH CONSULTING SERVICES 1,300.00 26697 11/12/2024 General Fund Professional Services VVH CONSULTING SERVICES 2,855.50 26697 11/12/2024 Water Enterprise Fund Professional Services VVH CONSULTING SERVICES 11,422.00 26697 11/12/2024 Sewer Enterprise Fund Lower Shaffer Storm Drain Imp VVH CONSULTING SERVICES 7,200.00 AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 13
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Check Number Check Date Fund Name Account Name Vendor Name Void :-'mount 26697 11/12/2024 General Fund Professional Services VVH CONSULTING SERVICES 337.50 26697 11/12/2024 General Fund Professional Services VVH CONSULTING SERVICES 11,745.00 26697 11/12/2024 Sewer Enterprise Fund Atwater Blvd Drainage Imprvmts VVH CONSULTING SERVICES 24,000.00 Check Total: 70,212.50
26698 11/12/2024 Sewer Enterprise Fund Special Departmental Expense WARD ENTERPRISES 14.21 Check Total: 14.21
26699 11/12/2024 Water Enterprise Fund Accounts Payable JANA WASHBURN 145.39 Check Total: 145.39
26700 11/12/2024 General Fund Special Departmental Expense WATERFORD IRRIGATION SUPPLY, INC 42.80 26700 11/12/2024 Water Fund Capital Replacement Installation-New Water Meters WATERFORD IRRIGATION SUPPLY, INC 23.65 26700 11/12/2024 Water Fund Capital Replacement Installation-New Water Meters WATERFORD IRRIGATION SUPPLY, INC 3.89 Check Total: 70.34
26701 11/12/2024 Water Enterprise Fund Accounts Payable ADAM WATSON 102.42 Check Total: 102.42
26702 11/12/2024 Internal Service Fund Utilities WEST COAST GAS CO. INC. 29.97 Check Total: 29.97
26703 11/12/2024 Sewer Enterprise Fund Small Tools WINTON HARDWARE 177.69 26703 11/12/2024 Sewer Enterprise Fund Special Departmental Expense WINTON HARDWARE 108.77 26703 11/12/2024 Sewer Enterprise Fund Special Departmental Expense WINTON HARDWARE 143.26 26703 11/12/2024 Water Enterprise Fund Special Departmental Expense WINTON HARDWARE a

74.28 Check Total: 504.00
Report Total: 1,039,448.40
AP-Checks for Approval (11/7/2024 - 2:41 PM) Page 14
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CITY OF ATWATER
Minutes

CITY COUNCIL

ACTION MINUTES
October 28, 2024
REGULAR SESSION: (Council Chambers)
The City Council of the City of Atwater met in Regular Session this date at 6:00 PM in the City Council Chambers located at the Atwater Civic Center, 750 Bellevue Road, Atwater, California; Mayor Nelson presiding.

INVOCATION:

The Invocation was led by City Council Member Button.

PLEDGE OF ALLEGIANCE TO THE FLAG:

The Pledge of Allegiance was led by Mayor Pro Tem Raymond.

ROLL CALL: (City Council)

Present: City Council Members Ambriz, Button, Cale, Ambriz, Mayor Pro Tem Raymond, Mayor Nelson
Staff Present: City Manager Hoem, City Attorney Splendorio, Police Chief Salvador, CAL Fire Battalion Chief Ayuso, Finance Director Nicholas, Public Works Director Vinson, City Clerk Billings, Assistant City Clerk Martin
SUBSEQUENT NEED ITEMS: None

City Council Meeting Action Minutes for October 28, 2024 Page 2 APPROVAL OF AGENDA AS POSTED OR AS AMENDED:

MOTION: Mayor Pro Tem Raymond moved to approve the agenda as posted. The motion was seconded by City Council Member Button and the vote was: Ayes:

Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent: None. The motion passed.

PRESENTATIONS:

National Domestic Violence Awareness Month 2024
Mayor Nelson presented the proclamation, on behalf of the City Council, recognizing the month of October as National Domestic Violence Awareness Month.

Monthly report by Merced County District 3 Supervisor McDaniel regarding the following:
• The upcoming Lantern festival on November 16, 2024
• The City of Atwater Economic Development Summit
• The Patriot Rail Event on October 30, 2024 at 10 AM
Legislative report by California District 27 Assemblywoman Soria Assemblywoman Soria provided a Legislative update.

CONSENT CALENDAR:

Mayor Nelson opened public comment regarding items on the Consent Calendar.

Linda Dash spoke regarding the Treasurer’s Report.

No one else came forward.

Mayor Nelson closed the public comment.

MOTION: City Council Member Cale moved to approve the Consent Calendar as posted. The motion was seconded by City Council Member Ambriz and the vote was: Ayes: Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent: None.

The motion passed.

TREASURER’S REPORT:

1. August 31, 2024
ACTION: Acceptance of report as listed.

City Council Meeting Action Minutes for October 28, 2024 Page 3 WARRANTS:

2. October 28, 2024
ACTION: Approval of warrants as listed.

MINUTES: (Planning Commission)

3. August 21, 2024 - Regular meeting
ACTION: Acceptance of minutes as listed.

MINUTES: (City Council)

4. October 14, 2024 - Regular meeting
ACTION: Approval of minutes as listed.

AGREEMENTS:

5. Approving a General Services Agreement with All Environmental Services, LLC. for On-Call Clean Up Services (Police Chief Salvador)
ACTION: Adoption of Resolution No. 3497-24 awarding a General Service Agreement, in a form approved by the City Attorney, to All Environmental Services LLC, Livingston, CA for on-call clean up services, for an amount not to exceed $20,000; and to authorize and direct the City Manager to execute the Agreement on behalf of the City.

6. Approving a Purchase Agreement (Purchase Order) with Carbon Supply Inc. for Granulated Activated Carbon Exchange at Central Site (Public Works Director Vinson) ACTION: Approving a Purchase Agreement (Purchase Order) to Carbon Supply Inc. of Bell Gardens, California for Granulated Activated Carbon (GAC) Exchange at Central Site, in an amount not to exceed $110,050.00; and authorizes and directs the City Manager or his designee to execute the Agreement (Purchase Order) on behalf of the City.

OTHER ACTIONABLE ITEMS:

7. Approving CMAQ Grant Applications Pedestrian Phase 4 & New Street Sweeper (Deputy City Manager/Community Development Director Thompson and Public Works Director Vinson)
ACTION: Approving submittal of CMAQ Grant application for the Construction Phase of the Downtown Pedestrian Phase 4 Improvement Project and application for submittal of CMAQ Grant application for a New Street Sweeper; and Approving

City Council Meeting Action Minutes for October 28, 2024 Page 4 Resolution No. 3498-24 authorizing the City Manager or his designee to execute all agreements/documents related to the Downtown Pedestrian Phase 4 Project- grant application; and Approving Resolution No. 3499-24 authorizing the City Manager or his designee to execute all agreements/documents related to the New Street Sweeper Grant Application; and Authorizing the City Manager or his designee to execute the CMAQ Assurance of Timely Project Delivery form.

8. Approving Plans and Specifications and Authorizing Advertising and Calling for Bids for the Castle Sewer Lift Station Rehabilitation Project (Public Works Director Vinson)
ACTION: Approval of plans and specifications and authorizes advertising and calling for bids for the Castle Sewer Lift Station Rehabilitation Project, City Project No. 19-9, Bid Call No. 730- 24.

9. Approve Budget Amendment Appropriating Funds from the 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (Police Chief Salvador) ACTION: Adoption of Resolution No.3500-24 approving Budget Amendment No. 5 amending the Fiscal Year 2024- 25 Budget regarding appropriating funds in the amount of $14,078.00 to the Fiscal Year 2024-25 Police Grants Budget derived from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance’s 2024 Edward Byrne Memorial Justice Assistance Grant (JAG) Program.

10. Approve Budget Amendment Appropriating Funds from the 2024 Patrick Leahy Bulletproof Vest Partnership Grant Program (Police Chief Salvador) ACTION: Adoption of Resolution No.3501-24 approving Budget Amendment No. 6 amending the Fiscal Year 2024- 25 Budget regarding appropriating funds in the amount of $10,603.24 to the Fiscal Year 2024-25 Police Grants Budget derived from the United States Department of Justice, Office of Justice Programs, Bureau of Justice Assistance’s 2024 Patrick Leahy Bulletproof Vest Partnership Grant Program.

11. Accept the Tennis Court Resurfacing Project as Complete (Public Works Director Vinson)
ACTION: Accepts work done under the contract for the Tennis Court Resurfacing Project, City Project No. 24-11; authorizes a final payment in the amount of $29,300.00 for the project; and authorizes and directs the City Manager to sign a Notice of Completion and have it recorded on behalf of the City.

PUBLIC HEARINGS:

Adopt Resolution Amending the Fiscal Year 2024-2025 Miscellaneous Fee Schedule (Public Works Director Vinson)

City Council Meeting Action Minutes for October 28, 2024 Page 5 Public Works Director provided background information on this item.

Mayor Nelson opened the public hearing regarding this item.

No one else came forward to speak.

Mayor Nelson closed the public hearing.

MOTION: City Council Member Ambriz moved to adopt Resolution No. 3502-24 amending the City of Atwater's Miscellaneous Fee Schedule for Fiscal Year 2024- 2025. The motion was seconded by City Council Member Cale and the vote was:

Ayes: Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent: None. The motion passed.

Waive the First Reading by Title only, and introduce an Ordinance Approving Zoning Ordinance Text Amendment No. 24-23-0100 amending Chapter 17.16 “Low Density Residential Districts” of the Atwater Municipal Code to add “R-1-5” (5,000 square foot lots) as a single-family residential district under the Low Density Residential Zone (Deputy City Manager/Community Development Director Thompson)
Deputy City Manager/Community Development Director Thompson provided background information on this item.

Mayor Nelson opened the public hearing regarding this item.

No one else came forward to speak.

Mayor Nelson closed the public hearing.

MOTION: Mayor Pro Tem Raymond moved to make a finding that the project is categorically exempt under California Environmental Quality Act (CEQA) guideline section 15061(b)(3), “Review for Exemption”, under the common sense exemption; and, to waive the first reading by title only, and introduce Ordinance No. CS 1069 Amending Chapter 17.16: “Low Density Residential Districts” of the Atwater Municipal Code, to add “R-1-5” (5,000 square foot lots) as a Single Family Residential district. The motion was seconded by City Council Member Button and the vote was: Ayes: Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent:

None. The motion passed.

Waive the First Reading by Title Only, and Introduce an Ordinance Approving Zoning Ordinance Text Amendment No. 24-28-0100 Amending Chapter 17.28 “Accessory Dwelling Units” of the Atwater Municipal Code to Comply with recent changes in State law; and Finding the Action to be Statutorily Exempt from CEQA under section 21080.17 of the Public Resources Code (Deputy City Manager/Community Development Director Thompson)

City Council Meeting Action Minutes for October 28, 2024 Page 6 Deputy City Manager/Community Development Director Thompson provided background information on this item.

Mayor Nelson opened the public hearing regarding this item.

No one else came forward to speak.

Mayor Nelson closed the public hearing.

MOTION: City Council Member Cale moved to make a finding that the project is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17; and to waive the first reading by title only and introduce Ordinance No. CS 1070 amending Chapter 17.28 “Accessory Dwelling Units” of the Atwater Municipal Code to comply with recent changes in State law. The motion was seconded by Mayor Pro Tem Raymond and the vote was: Ayes: Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent:

None. The motion passed.

REPORTS AND PRESENTATIONS FROM STAFF:

Approval and Adoption of an Amendment to the City of Atwater Improvement Standards and Specifications (Deputy City Manager/Community Development Director Thompson) Deputy City Manager/Community Development Director Thompson provided background information on this item.

Mayor Nelson opened public comment regarding this item.

No one came forward to speak.

Mayor Nelson closed public comment.

MOTION: City Council Member Button moved to Adopt Resolution No. 3503-24 approving an amendment to update the Improvement standards and Specifications of the city of Atwater by repealing the current city standards listed here: DR-1, SCG1, SCG-2, SCG-4, SCG-5, ST-3 and replacing them with the attached improvement standards. Adopt standard details ST-8, ST-9. Repeal standard details D-1, D-5. The motion was seconded by Mayor Pro Tem Raymond and the vote was: Ayes: Cale, Ambriz, Raymond, Button, Nelson; Noes: None; Absent: None. The motion passed.

COMMENTS FROM THE PUBLIC:

Notice to the public was read.

Mayor Nelson clarified that under the Brown Act, members of the public are entitled to directly address the City Council and are not entitled to address their comments to other members of the public or to staff.

City Council Meeting Action Minutes for October 28, 2024 Page 7 Mayor Nelson opened public comment.

Michael Gomez spoke regarding an upcoming Christmas festival, Linda Dash spoke regarding the warrants and police equipment.

Jim Price spoke regarding Police Equipment and the Economic Development Summit.

Keith Pelowski spoke regarding Police Equipment and Staffing.

Riche Miller spoke regarding Victory Baptist 36-year Anniversary.

Resident thanked Public Safety.

Mayor Nelson closed the public comment.

CITY COUNCIL REPORTS/UPDATES:

City Council comments
City Council Member Cale asked for an update on various items.

City Council Member Ambriz spoke regarding the Annual Conference he attended and reminded everyone to be careful during Halloween.

City Council Member Button reminded everyone to vote and spoke regarding a stop sign
Mayor Pro Tem Raymond reminded all to vote.

Mayor Nelson gave a brief update.

CITY MANAGER REPORTS/UPDATES:

Update from the Office of the City Manager
City Manager Hoem reported the following:
• Provided an update regarding the upcoming trunk or treat. • Provided an update regarding the no camping ordinance.

City Council Meeting Action Minutes for October 28, 2024 Page 8 ADJOURNMENT:

Mayor Nelson adjourned the meeting at 7:18 PM.

APPROVED:
________________________________

MIKE NELSON
MAYOR
ATTEST:
________________________________

JANELL MARTIN

ASSISTANT CITY CLERK

CITY COUNCIL

AGENDA REPORT

MEETING
DATE:

November 12, 2024
TO: Mayor and City Council
FROM: Christopher Hoem, City Manager

PREPARED
BY:

Janell Martin, Assistant City Clerk/Records Coordinator SUBJECT: Award a Cooperative State and Local Government Value Rental Lease Agreement for Multi-Functional Copiers to UBEO (City Manager Hoem)

RECOMMENDED COUNCIL ACTION
Adoption of Resolution No. 3504-24 awarding a Cooperative State and Government Value Rental Lease Agreement, in a form approved by the City Attorney, for the term of five (5) years with UBEO of Stockton California for the delivery, installation, and maintenance of sixteen (16) multi-functional copiers for use at the Administration Building, Finance Department, Police Department, Community Development, Community Center, and Fire Station 41 in an amount not to exceed $33,166.92 per year; and to authorize and direct the City Manager to execute the Agreement on behalf of the City.

I. BACKGROUND/ANALYSIS:

The City is currently paying for copies, maintenance, and service as part of the existing agreement. The existing equipment is nearing the end of the expectant life cycle. With the proposed State and Local Government Value Rental Lease Agreement (“Agreement”), the City’s payment amount will be reduced to $2,763.91 a month or $33,166.92 annually. This equates to $.014 and $.070 for black and color copies respectively.

If approved, the Agreement is a five (5) year rental lease that includes:
• All toner (regardless of fill);
• Onsite service and parts;
• Fixed term pricing;
• Performance Guarantee; and
• Return of equipment and early termination of existing lease so that saving can begin upon receipt of the new equipment.

The Agreement provides the City with savings while providing services to meet City staff needs in day to day functions and assuring that the City is properly equipped to provide

CITY COUNCIL
Mike Nelson, Mayor
Danny Ambriz Tyler Button
John Cale Brian Raymond

Agenda Report - Award a Cooperative State and Local Government Value Rental Lease Agreement for Multi-Functional Copiers to UBEO (City Manager Hoem) Page 2

these services in an efficient manner. Any copy usage overages will still be billed at lower rates ($0.0140 for black and $0.0700 for color).

In accordance with the City of Atwater Purchasing System Manual, Section 9 - Procurement Methods, “Cooperative Purchases,” “The City may participate in purchases and contracts established by similar jurisdictions, provided the cooperative agreement is established following a competitive bid process similar to the City’s Formal Contract Procedure.” Shasta Union High School District went through a competitive process for like equipment and services which satisfies the City’s purchasing requirements. Staff is recommending that the City Council award the Cooperative Agreement to UBEO Company.

II. FISCAL IMPACTS:

The cost of each copier lease is included in each department’s budget in the Rents and Leases account number ending 3034. Existing budgets also include a line item for copy overages in Operations and Maintenance account number ending 3035. This item has been reviewed by the Finance Department.

III. LEGAL REVIEW:

This item has been reviewed by the City Attorney.

IV. EXISTING POLICY:

N/A
V. ALTERNATIVES:

N/A
VI. INTERDEPARTMENTAL COORDINATION:

This item has been reviewed by all departments.

VII. PUBLIC PARTICIPATION:

The public will have an opportunity to speak prior to City Council action.

VIII. ENVIRONMENTAL REVIEW:

This item is considered an exempt activity under provision of the California Environmental Quality Act (CEQA) under Section 15301 “existing facilities” therefore not subject to further analysis. Further, any other necessary or required environmental review will occur prior to any specific project approval.

IX. STEPS FOLLOWING APPROVAL:

Upon City Council approval, staff will route the Agreement for signatures. UBEO Company will remove the old equipment and replace with the new equipment.

Submitted and Approved by:

Agenda Report - Award a Cooperative State and Local Government Value Rental Lease Agreement for Multi-Functional Copiers to UBEO (City Manager Hoem) Page 3

Chris Hoem, City Manager
Attachments:

1. Resolution UBEO Agreement

2. CITY OF ATWATER 60 MONTH LEASE NOV 4 2024

3. CITY OF ATWATER JUDICIAL ADDENDUM NOVEMBER 4 2024

4. CITY OF ATWATER SCHEDULE A NOV 4 2024

5. CITY OF ATWTAER SLG ADDENDUM NOV 4 2024

6. #8 R6 Signed Master agreement

7. #5.5 SUHSD RMC Response Final 022520

CITY COUNCIL
OF THE

CITY OF ATWATER
RESOLUTION NO. XXXX-24

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ATWATER AWARD A COOPERATIVE

STATE AND LOCAL GOVERNMENT VALUE
RENTAL LEASE AGREEMENT FOR MULTIFUNCTIONAL COPIERS TO UBEO WHEREAS, The City is currently paying for copies, maintenance, and service as part of the existing agreement. The existing equipment is nearing the end of the expectant life cycle. With the proposed State and Local Government Value Rental Lease Agreement (“Agreement”), the City’s payment amount will be reduced to $2,763.91 a month or $33,166.92 annually.; and
WHEREAS, the Agreement is a five (5) year rental lease that includes: All toner (regardless of fill); Onsite service and parts; Fixed term pricing; Performance Guarantee; and Return of equipment and early termination of existing lease so saving can begin upon receipt of the new equipment; and
WHEREAS, The Agreement provides the City with savings while providing services to meet City staff needs in day to day functions and assuring that the City is properly equipped to provide these services in an efficient manner. Any copy usage overages will still be billed at lower rates ($0.0140 for black and $0.0700 for color).

In accordance with the City of Atwater Purchasing System Manual, Section 9 - Procurement Methods, “Cooperative Purchases,” “The City may participate in purchases and contracts established by similar jurisdictions, provided the cooperative agreement is established following a competitive bid process similar to the City’s Formal Contract Procedure.” Shasta Union High School District went through a competitive process for like equipment and services which satisfies the City’s purchasing requirements; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Atwater does hereby award a Cooperative State and Government Value Rental Lease Agreement, in a form approved by the City Attorney, for the term of five (5) years with UBEO of Stockton California for the delivery, installation, and maintenance of sixteen (16) multi-functional copiers for use at the Administration Building, Finance Department, Police Department, Community Development, Community Center, and Fire Station 41 in an amount not to exceed $33,166.92 per year; and to authorize and direct the City Manager to execute the Agreement on behalf of the City.

Resolution No. XXXX-24 Page 2
The foregoing resolution is hereby adopted this 12th day of November 2024.

AYES:

NOES:

ABSENT:

APPROVED:

________________________________

MIKE NELSON, MAYOR
ATTEST:
_______________________________
KORY J. BILLINGS, CITY CLERK

3131 Esplanade • Chico, CA 95973 • Phone: 530.343.6065 • Fax: 530.343.9470 The words “User,” “Lessee,” “you” and “your” refer to Customer. The words “Owner,” “Lessor,” “we,” “us” and “our” refer to UBEO West, LLC.

CUSTOMER INFORMATION

FULL LEGAL NAME STREET ADDRESS
City of Atwater 750 Bellevue Rd

CITY STATE ZIP PHONE FAX
Atwater CA 95301-2867 (209) 357-6300

BILLING NAME (IF DIFFERENT FROM ABOVE) BILLING STREET ADDRESS

CITY STATE ZIP E-MAIL

EQUIPMENT LOCATION (IF DIFFERENT FROM ABOVE)

EQUIPMENT DESCRIPTION
MAKE/MODEL/ACCESSORIES SERIAL NO. STARTING METER

NOT FINANCED

UNDER THIS

AGREEMENT
SCHEDULE A ☐
☐
☐
☐
☐
☐
☐
☐
☒ See attached Schedule A ☐ See attached Billing Schedule

TERM AND PAYMENT INFORMATION
60 Payments* of $ $2,763.91 If you are exempt from sales tax, attach your certificate. *plus applicable taxes The payment (“Payment”) period is monthly unless otherwise indicated.

Payment includes 17,929 B&W images per month Overages billed at $ $0.0140 per B&W image* Payment includes 6,846 General Color images per month Overages billed at $ $0.0700 per General Color image* Payment includes Pro. Color images per month Overages billed at $ per Pro. Color image* Payment includes scans per month Overages billed at $ per scan* Please check one: Meter Readings verified: Monthly Quarterly Other: (If nothing is selected, then Quarterly will be your Meter Reading option.) Upon acceptance of the Equipment, THIS AGREEMENT IS NONCANCELABLE, IRREVOCABLE AND CANNOT BE TERMINATED.

OWNER ACCEPTANCE
UBEO West, LLC

OWNER SIGNATURE TITLE DATED

CUSTOMER ACCEPTANCE

BY SIGNING BELOW OR AUTHENTICATING AN ELECTRONIC RECORD HEREOF, YOU CERTIFY THAT YOU HAVE REVIEWED AND DO AGREE TO ALL TERMS AND CONDITIONS OF THIS AGREEMENT ON THIS PAGE AND ON PAGE 2 ATTACHED HERETO.

City of Atwater X
CUSTOMER (as referenced above) SIGNATURE TITLE DATED
94-6002854
FEDERAL TAX I.D. # PRINT NAME
TERMS AND CONDITIONS (Continued on Page 2)

1. AGREEMENT: You agree to rent from us the goods, together with all replacements, parts, repairs, additions, and accessions incorporated therein or attached thereto and any and all proceeds of the foregoing, including, without limitation, insurance recoveries ("Equipment") and, if applicable, finance certain software, software license(s), software components and/or professional services in connection with software (collectively, the “Financed Items,” which are included in the word “Equipment” unless separately stated) from software licensor(s) and/or supplier(s) (collectively, the “Supplier”), all as described in this Agreement and in any attached schedule, addendum or amendment hereto (“Agreement”). You represent and warrant that you will use the Equipment for business purposes only. You agree to all of the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document. This Agreement becomes valid upon execution by us. In order to facilitate an orderly transition, the start date of this Agreement will be the date the Equipment is delivered to you or a date designated by us, as shown on the first invoice. If a later start date is designated, in addition to all Payments and other amounts due hereunder, you agree to pay us a transitional payment equal to 1/30th of the Payment, multiplied by the number of days between the date the Equipment is delivered to you and the designated start date. The first Payment is due 30 days after the start of this Agreement and each Payment thereafter shall be due on the same day of each month. In addition, should this Agreement replace a previous UBEO West, LLC generated equipment rental, a CLOSING BILL on the agreement being replaced, up to the installation date of the new equipment, will be sent approximately (10) days after delivery of the new equipment. You agree to pay this CLOSING BILL charges as they represent valid charges for product and services provided under the prior agreement up to the installation date of the new equipment. If any provision of this Agreement is declared unenforceable, the other provisions herein shall remain in full force and effect to the fullest extent permitted by law.

2. OWNERSHIP; PAYMENTS; TAXES AND FEES: We own the Equipment, excluding any Financed Items. Ownership of any Financed Items shall remain with Supplier thereof. You will pay all Payments, as adjusted, when due, without notice or demand and without abatement, set-off, counterclaim or deduction of any amount whatsoever. If any part of a Payment is more than 5 days late, you agree to pay a late charge of 10% of the Payment which is late or, if less, the maximum charge allowed by law. The Payment may be adjusted proportionately upward or downward: (i) if the shipping charges or taxes differ from the estimate given to you; and/or (ii) to comply with the tax laws of the state in which the APPLICATION NO.
3141911
AGREEMENT NO.

VALUE RENTAL

AGREEMENT

Equipment is located. You shall pay all applicable taxes, assessments and penalties related to this Agreement, whether levied or assessed on this Agreement, on us (except on our income) or you, or on the Equipment, its rental, sale, ownership, possession, use or operation. If we pay any taxes or other expenses that are owed hereunder, you agree to reimburse us when we request. You agree to pay us a yearly processing fee of up to $50 for personal property taxes we pay related to the Equipment. You agree to pay us a fee of up to $50 for filing and/or searching costs required under the Uniform Commercial Code (“UCC”) or other laws. You agree to pay us an origination fee of $125 for all closing costs.

We may apply all sums received from you to any amounts due and owed to us under the terms of this Agreement. If for any reason your check is returned for insufficient funds, you will pay us a service charge of $30 or, if less, the maximum charge allowed by law. We may make a profit on any fees, estimated tax payments and other charges paid under this Agreement. 36241 (2017) (v2) Page 1 of 2 Rev. 11/03/2022

3. EQUIPMENT; SECURITY INTEREST: At your expense, you shall keep the Equipment: (i) in good repair, condition and working order, in compliance with applicable laws, ordinances and manufacturers’ and regulatory standards; (ii) free and clear of all liens and claims; and (iii) at your address shown on page 1, and you agree not to move it unless we agree in writing. You grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement or any other agreement with us (“Other Agreements”), except amounts under Other Agreements which are secured by land and/or buildings. You authorize and ratify our filing of any financing statement(s) to show our interest. You will not change your name, state of organization, headquarters or residence without providing prior written notice to us. You will notify us within 30 days if your state of organization revokes or terminates your existence.

4. INSURANCE; COLLATERAL PROTECTION; INDEMNITY; LOSS OR DAMAGE: You agree to keep the Equipment fully insured against all risk, with us named as lender’s loss payee, in an amount not less than the full replacement value of the Equipment until this Agreement is terminated. You also agree to maintain commercial general liability insurance with such coverage and from such insurance carrier as shall be satisfactory to us and to include us as an additional insured on the policy. You will provide written notice to us within 10 days of any modification or cancellation of your insurance policy(s). You agree to provide us certificates or other evidence of insurance acceptable to us. If you do not provide us with acceptable evidence of property insurance within 30 days after the start of this Agreement, we may, at our sole discretion, to do so as provided in either (A) or (B) below, as determined in our discretion: (A) We may obtain insurance covering our interest (and only our interest) in the Equipment for the Agreement term and renewals. Any insurance we obtain will not insure you against third party or liability claims and may be cancelled by us at any time. You may be required to pay us an additional amount each month for the insurance premium and an administrative fee. The cost may be more than the cost of obtaining your own insurance; or (B) We may charge you a monthly property damage surcharge of up to .0035 of the Equipment cost as a result of our credit risk and administrative and other costs, as would be further described on a letter from us to you. We may make a profit on this program. NOTHING IN THIS PARAGRAPH WILL RELIEVE YOU OF RESPONSIBILITY FOR LIABILITY INSURANCE ON THE EQUIPMENT. We are not responsible for, and you agree to hold us harmless and reimburse us for and to defend on our behalf against, any claim for any loss, expense, liability or injury caused by or in any way related to delivery, installation, possession, ownership, renting, manufacture, use, condition, inspection, removal, return or storage of the Equipment. All indemnities will survive the expiration or termination of this Agreement. You are responsible for any loss, theft, destruction or damage to the Equipment (“Loss”), regardless of cause, whether or not insured. You agree to promptly notify us in writing of any Loss. If a Loss occurs and we have not otherwise agreed in writing, you will promptly pay to us the unpaid balance of this Agreement, including any future Payments to the end of the term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. Any proceeds of insurance will be paid to us and credited against the Loss. You authorize us to sign on your behalf and appoint us as your attorney-in-fact to endorse in your name any insurance drafts or checks issued due to a Loss.

5. ASSIGNMENT: YOU SHALL NOT SELL, TRANSFER, ASSIGN, ENCUMBER, PLEDGE OR SUBRENT THE EQUIPMENT OR THIS AGREEMENT, without our prior written consent which will not be unreasonably withheld. You shall not consolidate or merge with or into any other entity, distribute, sell or dispose of all or any substantial portion of your assets other than in the ordinary course of business, without our prior written consent, and the surviving, or successor entity or the transferee of such assets, as the case may be, shall assume all of your obligations under this Agreement by a written instrument acceptable to us. No event shall occur which causes or results in a transfer of majority ownership of you while any obligations are outstanding hereunder. We may sell, assign, or transfer this Agreement without notice to or consent from you. You agree that if we sell, assign or transfer this Agreement, our assignee will have the same rights and benefits that we have now and will not have to perform any of our obligations. You agree that our assignee will not be subject to any claims, defenses, or offsets that you may have against us. This Agreement shall be binding on and inure to the benefit of the parties hereto and their respective successors and assigns.

6. DEFAULT AND REMEDIES: You will be in default if: (i) you do not pay any Payment or other sum due to us or you fail to perform in accordance with the covenants, terms and conditions of this Agreement or any other agreement with us or any of our affiliates or fail to perform or pay under any material agreement with any other entity; (ii) you make or have made any false statement or misrepresentation to us; (iii) you or any guarantor dies, dissolves, liquidates, terminates existence or is in bankruptcy; (iv) you or any guarantor suffers a material adverse change in its financial, business or operating condition; or (v) any guarantor defaults under any guaranty for this Agreement. If you are ever in default, at our option, we can cancel this Agreement and require that you pay the unpaid balance of this Agreement, including any future Payments to the end of term plus the anticipated residual value of the Equipment, both discounted to present value at 2%. We may recover default interest on any unpaid amount at the rate of 12% per year. Concurrently and cumulatively, we may also use any remedies available to us under the UCC and any other law and we may require that you immediately stop using any Financed Items. If we take possession of the Equipment, you agree to pay the costs of repossession, moving, storage, repair and sale. The net proceeds of the sale of any Equipment will be credited against what you owe us under this Agreement and you will be responsible for any deficiency. In the event of any dispute or enforcement of our rights under this Agreement or any related agreement, you agree to pay our reasonable attorneys’ fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee. WE SHALL NOT BE RESPONSIBLE TO PAY YOU ANY CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES FOR ANY DEFAULT, ACT OR OMISSION BY ANYONE. Any delay or failure to enforce our rights under this Agreement will not prevent us from enforcing any rights at a later time. You agree that this Agreement is a "Finance Lease" as defined by Article 2A of the UCC and your rights and remedies are governed exclusively by this Agreement. You waive all rights under sections 2A-508 through 522 of the UCC. If interest is charged or collected in excess of the maximum lawful rate, we will refund such excess to you, which will be your sole remedy.

7. INSPECTIONS AND REPORTS: We have the right, at any reasonable time, to inspect the Equipment and any documents relating to its installation, use, maintenance and repair. Within 30 days after our request (or such longer period as provided herein), you will deliver all requested information (including tax returns) which we deem reasonably necessary to determine your current financial condition and faithful performance of the terms hereof. This may include: (i) compiled, reviewed or audited annual financial statements (including, without limitation, a balance sheet, a statement of income, a statement of cash flow, a statement of changes in equity and notes to financial statements) within 120 days after your fiscal year end, and (ii) management-prepared interim financial statements within 45 days after the requested reporting period(s). Annual statements shall set forth the corresponding figures for the prior fiscal year in comparative form, all in reasonable detail without any qualification or exception deemed material by us. Unless otherwise accepted by us, each financial statement shall be prepared in accordance with generally accepted accounting principles consistently applied and shall fairly and accurately present your financial condition and results of operations for the period to which it pertains. You authorize us to obtain credit bureau reports for credit and collection purposes and to share them with our affiliates and agents.

8. END OF TERM: At the end of the initial term, this Agreement shall renew for successive 12-month renewal term(s) under the same terms hereof unless you send us written notice between 90 and 150 days before the end of the initial term or at least 30 days before the end of any renewal term that you want to return the Equipment, and you timely return the Equipment. You shall continue making Payments and paying all other amounts due until the Equipment is returned. As long as you have given us the required written notice, you will return all of the Equipment to a location we specify, at your expense, in retail re-saleable condition, full working order and complete repair. At the end of the term or upon repossession of the Equipment after a default, you agree to pay us a minimum return fee of $250, which will cover up to 10 units of returned Equipment and will not be prorated, and in addition, a supplemental return fee of up to $50 per each unit of returned Equipment in excess of 10 units (collectively, the “Return Fee”). If, in our sole discretion, we allow you to return any Equipment prior to the end of the term, you shall pay us the Return Fee each time you return Equipment. YOU ARE SOLELY RESPONSIBLE FOR REMOVING ANY DATA THAT MAY RESIDE IN THE EQUIPMENT, INCLUDING BUT NOT LIMITED TO HARD DRIVES, DISK DRIVES OR ANY OTHER FORM OF MEMORY.

9. USA PATRIOT ACT NOTICE; ANTI-TERRORISM AND ANTI-CORRUPTION COMPLIANCE: To help the government fight the funding of terrorism and money laundering activities, federal law requires all financial institutions to obtain, verify, and record information that identifies each customer who opens an account. When you enter into a transaction with us, we ask for your business name, address and other information that will allow us to identify you. We may also ask to see other documents that substantiate your business identity. You and any other person who you control, own a controlling interest in, or who owns a controlling interest in or otherwise controls you in any manner (“Representatives”) are and will remain in full compliance with all laws, regulations and government guidance concerning foreign asset control, trade sanctions, embargoes, and the prevention and detection of money laundering, bribery, corruption, and terrorism, and neither you nor any of your Representatives is or will be listed in any Sanctions-related list of designated persons maintained by the U.S. Department of Treasury’s Office of Foreign Assets Control or successor or the U.S. Department of State.

You shall, and shall cause any Representative to, provide such information and take such actions as are reasonably requested by us in order to assist us in maintaining compliance with anti-money laundering laws and regulations.

10. MISCELLANEOUS: Unless otherwise stated in an addendum hereto, the parties agree that: (i) this Agreement and any related documents hereto may be authenticated by electronic means; (ii) the “original” of this Agreement shall be the copy that bears your manual, facsimile, scanned or electronic signature and that also bears our manually or electronically signed signature and is held or controlled by us; and (iii) to the extent this Agreement constitutes chattel paper (as defined by the UCC), a security interest may only be created in the original. You agree not to raise as a defense to the enforcement of this Agreement or any related documents that you or we executed or authenticated such documents by electronic or digital means or that you used facsimile or other electronic means to transmit your signature on such documents. Notwithstanding anything to the contrary herein, we reserve the right to require you to sign this Agreement or any related documents hereto manually and to send to us the manually signed, duly executed documents via overnight courier on the same day that you send us the facsimile, scanned or electronic transmission of the documents. You agree to execute any further documents that we may request to carry out the intents and purposes of this Agreement. Whenever our consent is required, we may withhold or condition such consent in our sole discretion, except as otherwise expressly stated herein. From time to time, Supplier may extend to us payment terms for Equipment financed under this Agreement that are more favorable than what has been quoted to you or the general public, and we may provide Supplier information regarding this Agreement if Supplier has assigned or referred it to us. All notices shall be mailed or delivered by facsimile transmission or overnight courier to the respective parties at the addresses shown on this Agreement or such other address as a party may provide in writing from time to time. By providing us with a telephone number for a cellular phone or other wireless device, including a number that you later convert to a cellular number, you are expressly consenting to receiving communications, including but not limited to prerecorded or artificial voice message calls, text messages, and calls made by an automatic telephone dialing system, from us and our affiliates and agents at that number. This express consent applies to each such telephone number that you provide to us now or in the future and permits such calls for non-marketing purposes. Calls and messages may incur access fees from your cellular provider. You authorize us to make non-material amendments (including completing and conforming the description of the Equipment) on any document in connection with this Agreement. Unless stated otherwise herein, all other modifications to this Agreement must be in writing and signed by each party or in a duly authenticated electronic record. This Agreement may not be modified by course of performance.

11. WARRANTY DISCLAIMERS: WE ARE RENTING THE EQUIPMENT TO YOU “AS-IS.” YOU HAVE SELECTED SUPPLIER AND THE EQUIPMENT BASED UPON YOUR OWN JUDGMENT. IN THE EVENT WE ASSIGN THIS AGREEMENT, OUR ASSIGNEE DOES NOT TAKE RESPONSIBILITIES FOR THE INSTALLATION OR PERFORMANCE OF THE EQUIPMENT. SUPPLIER IS NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER, LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES,

EXPRESS OR IMPLIED, OF, AND TAKE ABSOLUTELY NO RESPONSIBILITY FOR, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, CONDITION, QUALITY, ADEQUACY, TITLE, DATA ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS, INFRINGEMENT OR ANY OTHER ISSUE IN REGARD TO THE EQUIPMENT, ANY ASSOCIATED SOFTWARE AND ANY FINANCED ITEMS. SO LONG AS YOU ARE NOT IN DEFAULT UNDER THIS AGREEMENT, WE ASSIGN TO YOU ANY WARRANTIES IN THE EQUIPMENT GIVEN TO US.

12. LAW; JURY WAIVER: This Agreement will be governed by and construed in accordance with the law of the principal place of business of Owner or, if assigned, its assignee. You consent to jurisdiction and venue of any state or federal court in the state of the Owner or, if assigned, its assignee has its principal place of business and waive the defense of inconvenient forum. For any action arising out of or relating to this Agreement or the Equipment, BOTH PARTIES WAIVE ALL RIGHTS TO A TRIAL BY JURY.

13. MAINTENANCE AND SUPPLIES: You have elected to enter into a separate arrangement with Supplier for maintenance, inspection, adjustment, parts replacement, drums, cleaning material required for proper operation and toner and developer (“Arrangement”). You agree to pay all amounts owing under this Agreement regardless of any claim you have against Supplier relating to the Arrangement. Supplier will be solely responsible for performing all services and providing all supplies under the Arrangement. You agree not to hold Owner (if different from Supplier) or any assignee of this Agreement responsible for Supplier’s obligations under the Arrangement. As a convenience to you, we will provide you with one invoice covering amounts owing under this Agreement and the Arrangement. If necessary, Supplier’s obligations to you under the Arrangement may be assigned by us. You have been informed that a surge protector is recommended to protect your electronic investment from harmful high voltage power disturbances. Said surge protectors should have network protection when connected in a network environment. Units that provide network protection are available through UBEO West, LLC. You are responsible for providing manufacturer recommended adequate power supply. Check one of the following: Purchased Has existing Declined and will be responsible for damage caused by not having a surge protector. You agree to pay a monthly supply freight fee to cover the costs of shipping supplies to you. An image/scan is equal to a single sided 8.5” x 11” copy or print. Each month, you are entitled to produce the minimum number of images/scans shown on page 1 of this Agreement for each applicable image/scan type. Regardless of the number of images/scans made, you will never pay less than the minimum Payment. You agree to provide periodic meter readings on the Equipment. If at any time during the term of this Agreement meter readings are not collected electronically there will be a $5 fee assessed per device, per month for the term of this Agreement or until the meter readings are set-up electronically. You agree to pay the applicable overage charge for each metered image/scan that exceeds the applicable minimum number of images/scans. Images/scans made on equipment marked as not financed under this Agreement will be included in determining your image/scan and overage charges. At the end of the first year of this Agreement, and once each successive 12-month period thereafter, the maintenance and supplies portion of the Payment and the overage charges may be increased by a maximum of 15% of the existing payment or charge. If you have multiple devices at the installation address, which use the same supplies provided under this Agreement, all devices using the same supplies must be covered under an active agreement with Supplier. UBEO West, LLC agrees not to disclose any customer information to manufacturers or competitors that is not required by law.

14. EXCLUSIONS: Maintenance service under the Arrangement is contingent upon proper use of the device. The Arrangement does not include: a) Repairs resulting from causes other than normal use; your willful act, use of any paper stock that does not meet device specifications, negligence or misuse including, without limitation, damage to any part or mechanisms and/or use or supplies or spare parts not manufactured and/or use or supplies or spare parts not manufactured by the original equipment manufacturer and which cause abnormally high service calls or service problems; accident, transportation, failure of electrical power, air conditioning or humidity control related problems, acts of nature (fire , flood etc.), theft, or any other unusual circumstance. b) Repairs made necessary by service performed by personnel other than UBEO West, LLC representative. c) Work which you request to be performed outside regular business hours. d) Reconditioning or modification to the Equipment except those specified by UBEO West, LLC’s Technical Service Department to assure greater performance of the Equipment. e) Any and all work related to data flow between the covered device and your computers, software or computer network; or work on your computers, software or computer network independent of the Equipment. f) Repairs to the Equipment that is past the manufactures end of service life. 36241 (2017) (v2) Page 2 of 2 Rev. 11/03/2022

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.

A595 REV 10/19

CALIFORNIA JUDICIAL

REFERENCE ADDENDUM
AGREEMENT #
3141911
Addendum to Agreement # 3141911 and any future supplements/schedules thereto, between City of Atwatert, as Customer and UBEO West, LLC, as Lessor/Secured Party (“Agreement”). The words “you” and “your” refer to Customer. The words “we,” “us” and “our” refer to Lessor/Secured Party.

The parties wish to amend the above-referenced Agreement by adding the following language:

1. Any and all disputes, claims and controversies arising out of, connected with or relating to the Agreement or the transactions contemplated thereby (individually, a "Dispute") that are brought before a forum in which pre-dispute waivers of the right to trial by jury are invalid under applicable law shall be subject to the terms contained in this Addendum in lieu of the jury trial waiver otherwise provided in the Agreement. Disputes may include, without limitation, tort claims, counterclaims, claims brought as class actions, claims arising from schedules, supplements, exhibits or other documents to the Agreement executed in the future, disputes as to whether a matter is subject to judicial reference, or claims concerning any aspect of the past, present or future relationships arising out of or connected with the Agreement.

2. Any and all Disputes shall be heard by a referee and resolved by judicial reference pursuant to California Code of Civil Procedure (“CCCP”) §§ 638 et seq. The referee shall be a retired California state court judge or an attorney licensed to practice law in the State of California with at least 10 years' experience practicing commercial law. The parties shall not seek to appoint a referee that may be disqualified pursuant to CCCP §641 or 641.2 without the prior written consent of all parties. If the parties are unable to agree upon a referee within 10 calendar days after one party serves a written notice of intent for judicial reference upon the other parties, then the referee will be selected by the court in accordance with CCCP § 640(b).

3. The referee shall render a written statement of decision and shall conduct the proceedings in accordance with the CCCP, the Rules of Court, and the California Evidence Code, except as otherwise specifically agreed by the parties and approved by the referee. The referee's statement of decision shall set forth findings of fact and conclusions of law. The decision of the referee shall be entered as a judgment in the court in accordance with the provisions of CCCP §§644 and 645.

The decision of the referee shall be appealable to the same extent and in the same manner that such decision would be appealable if rendered by a judge of the superior court.

4. Notwithstanding the preceding agreement to submit Disputes to a judicial referee, the parties preserve, without diminution, certain rights and remedies at law or equity and under the Agreement that such parties may employ or exercise freely, either alone or in conjunction with or during a Dispute. Each party shall have and hereby reserves the right to proceed in any court of proper jurisdiction or by self-help to exercise or prosecute the following remedies, as applicable: (A) all rights to foreclose against any real or personal property or other security by exercising a power of sale granted in the Agreement or under applicable law or by judicial foreclosure and sale, including a proceeding to confirm the sale, (B) all rights of self-help including peaceful occupation of property and collection of rents, setoff, and peaceful possession of property, (C) obtaining provisional or ancillary remedies including injunctive relief, sequestration, garnishment, attachment, appointment of receiver and in filing an involuntary bankruptcy proceeding, and (D) when applicable, a judgment by confession of judgment. Preservation of these remedies does not limit the power of a judicial referee to grant similar remedies that may be requested by a party in a Dispute. No provision in the Agreement regarding submission to jurisdiction and/or venue in any court is intended or shall be construed to be in derogation of the provisions in this Addendum for judicial reference of any Dispute. The parties do not waive any applicable federal or state substantive law except as provided herein.

5. If a Dispute includes multiple claims, some of which are found not subject to this Addendum, the parties shall stay the proceedings of the claims not subject to this Addendum until all other claims are resolved in accordance with this Addendum. If there are Disputes by or against multiple parties, some of which are not subject to this Addendum, the parties shall sever the Disputes subject to this Addendum and resolve them in accordance with this Addendum.

6. During the pendency of any Dispute that is submitted to judicial reference in accordance with this Addendum, each of the parties to such Dispute shall bear equal shares of the fees charged and costs incurred by the referee in performing the services described in this Addendum. The compensation of the referee shall not exceed the prevailing rate for like services. The prevailing party shall be entitled to reasonable court costs and legal fees, including customary attorneys’ fees, expert witness fees, paralegal fees, the fees of the referee and other reasonable costs and disbursements charged to the party by its counsel, in such amount as is determined by the referee.

7. In the event of any challenge to the legality or enforceability of this Addendum, the prevailing party shall be entitled to recover the costs and expenses from the non-prevailing party, including reasonable attorneys' fees, incurred by it in connection therewith.

8. THIS ADDENDUM CONSTITUTES A "REFERENCE AGREEMENT" BETWEEN THE PARTIES WITHIN THE MEANING OF AND FOR PURPOSES OF CCCP § 638.

By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes Lessor/Secured Party to make such changes. In the event of any conflict between this Addendum and the Agreement, this Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. This Addendum may be executed in multiple counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute one and the same agreement.

UBEO West, LLC
Lessor/Secured Party Customer
X
Signature Signature

Title Date Title Date

PAGE 1 of
LN Model # Serial # Ownership Location Address City ST Zip Start Meter Pool # Covered Copies
Overage
Rate Start Meter Pool # Covered Copies
Overage
Rate
1 Canon imageRUNNER ADVANCE DX C3930i Lessor MAIL ROOM POLICE DEPT 750 Bellevue Rd Atwater CA 95301-2867 SHARED 1 17929 $0.0140 SHARED 2 6846 $0.0700 2 Canon imageRUNNER ADVANCE DX C5840i Lessor PUBLIC WORKS CORP YARD470 AVIATOR DRIVE Atwater CA 95301-2867 1 $0.0140 2 $0.0700 3 Canon imageRUNNER ADVANCE DX C5840i Lessor CITY MANAGER 1160 5th Ave Atwater CA 95301-2867 1 $0.0140 2 $0.0700 4 Canon imageRUNNER ADVANCE DX C5850i Lessor POLICE DEPT 750 Bellevue Rd Atwater CA 95301-2867 1 $0.0140 2 $0.0700 5 Canon imageRUNNER ADVANCE DX C5860i Lessor HR 1160 5th Ave Atwater CA 95301-2867 1 $0.0140 2 $0.0700 6 Canon Color imageCLASS X MF1333C Lessor PATROL ROOM 750 Bellevue Rd Atwater CA 95301-2867 1 $0.0140 2 $0.0700 7 Canon imageRUNNER ADVANCE DX C3930i Lessor FIRE 41 699 Broadway Atwater CA 95301-2867 1 $0.0140 2 $0.0700 8 Canon image RUNNER ADVANCE DX C5840 Lessor FINANCE 750 Bellevue Rd Atwtaer CA 95301-2867 1 $0.0140 2 $0.0700 9 Canon imageRUNNER ADVANCE DX C5840i Lessor COMMUNITY DEVELOPMENT750 Bellevue Rd Atwater CA 95301-2867 1 $0.0140 2 $0.0700 10 Canon imageRUNNER ADVANCE DX C5840i Lessor COMMUNITY CENTER 760 East Bellevue Rd Atwtaer CA 95301-2867 1 $0.0140 2 $0.0700 11 Canon LBP 1440 Lessor FINANCE SUPERVISOR 750 Bellevue Rd Atwtaer CA 95301-2867 1 $0.0140 12 Canon LBP 1440 Lessor HR TECH 1 1160 5th Ave Atwtaer CA 95301-2867 1 $0.0140 13 Canon LBP 1440 Lessor HR TECH 2 1160 5th Ave Atwtaer CA 95301-2867 1 $0.0140 14 Canon LBP 1440 Lessor ACCOUNT TECH 750 Bellevue Rd Atwater CA 95301-2867 1 $0.0140 15 Canon LBP 1440 Lessor CITY MANAGER OFFICE 1160 5th Ave Atwater CA 95301-2867 1 $0.0140 16 17
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50 CUSTOMER ACCEPTANCE
This Equipment Schedule A is herby Verified as correct by the undersigned Lessee, who acknowledges receipt of a copy:

Dated: _____________________ Customer: _________________________________________________ Signature: ______________________________________________ Title:___________________________________________ Print Name: __________________________________________ Dated: _____________________ Customer: _________________________________________________ Signature: ______________________________________________ Title:___________________________________________ Print Name: __________________________________________ EQUIPMENT INFORMATION Black and White Color Pool
This Equipment Schedule A is to be attached to and become part of the item description for the Agreement. Dated:_____________________ by and between the undersigned and UBEO West, LLC Agreement Number Equipment Schedule A

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 36251 Page 1 of 2 Rev. 11/03/2022

STATE AND LOCAL GOVERNMENT ADDENDUM (AK, AZ, CA, CO, HI, ID, MT, NV, NM, OR, UT, WA, WY) Addendum to Agreement # 3141911 and any future supplements/schedules thereto, between City of Atwater, as Customer (“Customer”) and UBEO West, LLC, as Lessor.

The words “you” and “your” refer to Customer. The words “we” and “us” refer to Lessor. In the event of any conflict between the terms and conditions of the Agreement and this Addendum, the terms and conditions of this Addendum shall control, and in the event of any conflict between the general provisions of this Addendum and any provision of this Addendum that expressly applies to you only if you are a political subdivision, county, city, or school district of specific state (“State-Specific Provision”), then the State Specific Provision shall control.

1. The parties wish to amend the above-referenced Agreement by adding the following language:

REPRESENTATIONS AND WARRANTIES OF CUSTOMER: You hereby represent and warrant to us that: (i) you have been duly authorized under the Constitution and laws of the applicable jurisdiction and by a resolution or other authority of your governing body to execute and deliver this Agreement and to carry out your obligations hereunder; (ii) all legal requirements have been met, and procedures have been followed, including public bidding, in order to ensure the enforceability of this Agreement; (iii) this Agreement is in compliance with all laws applicable to you, including any debt limitations or limitations on interest rates or finance charges; (iv) the Equipment will be used by you only for essential governmental or proprietary functions of you consistent with the scope of your authority, will not be used in a trade or business of any person or entity, by the federal government or for any personal, family or household use, and your need for the Equipment is not expected to diminish during the term of this Agreement; (v) you have funds available to pay Payments until the end of your current appropriation period, and you intend to request funds to make Payments in each appropriation period, from now until the end of the term of this Agreement; and (vi) your exact legal name is as set forth on page one of this Agreement.

INITIAL TERM AND RENEWAL TERM(S): The term of the Agreement consists of an initial term beginning on the date we pay Supplier and ending at the end of your fiscal year in which we pay Supplier, and a series of renewal terms, each co-extensive with your fiscal year. Except to the extent required by applicable law, if you do not exercise your right to terminate the Agreement under the Non-Appropriation or Renewal paragraph as of the end of any fiscal year, the Agreement will be deemed automatically renewed for the next succeeding renewal term.

An election by you to terminate the Agreement under the Non-Appropriation or Renewal paragraph is not a default.

Notwithstanding anything to the contrary set forth in the Agreement, if we cancel the Agreement following a default by you, we may require that you pay the unpaid balance of Payments under the Agreement through the end of your then-current fiscal year, but we may not require you to pay future Payments due beyond that fiscal year or the anticipated residual value of the Equipment. If we sell the Equipment following a default by you, you will not be responsible for a deficiency, except to the extent of our costs of repossession, moving, storage, repair and sale, and our attorneys’ fees and costs.

NON-APPROPRIATION OR RENEWAL: If either sufficient funds are not appropriated to make Payments or any other amounts due under this Agreement or (to the extent required by applicable law) this Agreement is not renewed either automatically or by mutual ratification, this Agreement shall terminate and you shall not be obligated to make Payments under this Agreement beyond the then-current fiscal year for which funds have been appropriated. Upon such an event, you shall, no later than the end of the fiscal year for which Payments have been appropriated or the term of this Agreement has been renewed, deliver possession of the Equipment to us. If you fail to deliver possession of the Equipment to us, the termination shall nevertheless be effective but you shall be responsible, to the extent permitted by law and legally available funds, for the payment of damages in an amount equal to the portion of Payments thereafter coming due that is attributable to the number of days after the termination during which you fail to deliver possession and for any other loss suffered by us as a result of your failure to deliver possession as required. You shall notify us in writing within seven days after (i) your failure to appropriate funds sufficient for the payment of the Payments or (ii) to the extent required by applicable law, (a) this Agreement is not renewed or (b) this Agreement is renewed by you (in which event this Agreement shall be mutually ratified and renewed), provided that your failure to give any such notice under clause (i) or (ii) of this sentence shall not operate to extend this Agreement or result in any liability to you.

SUPPLEMENTS; SEPARATE FINANCINGS: To the extent applicable, in the event that the parties hereafter mutually agree to execute and deliver any supplement or schedule (“Supplement”) under the above-referenced Agreement, such Supplement, as it incorporates the terms and conditions of the Agreement, shall be a separate financing distinct from the Agreement or other Supplements thereto. Without limiting the foregoing, upon the occurrence of an event of default or a non-appropriation event with respect to the Agreement or a Supplement (each, a separate “Contract”), as applicable, we shall have the rights and remedies specified in the Agreement with respect to the Equipment financed and the Payments payable under such Contract, and we shall have no rights or remedies with respect to Equipment financed or Payments payable under any other Contract unless an event of default or non-appropriation event has also occurred under such other Contract.

2. The parties wish to amend the above-referenced Agreement by restating certain language as follows:

Any provision in the Agreement stating that you shall indemnify and hold us harmless is hereby amended and restated as follows: “You shall not be required to indemnify or hold us harmless against liabilities arising from this Agreement. However, as between you and us, and to the extent permitted by law and legally available funds, you are responsible for and shall bear the risk of loss for, shall pay directly, and shall defend against any and all claims, liabilities, proceedings, actions, expenses, damages or losses arising under or related to the Equipment, including, but not limited to, the possession, ownership, lease, use or operation thereof, except that you shall not bear the risk of loss of, nor pay for, any claims, liabilities, proceedings, actions, expenses, damages or losses that arise directly from events occurring after you have surrendered possession of the Equipment in accordance with the terms of this Agreement to us or that arise directly from our gross negligence or willful misconduct.”
Any provision in the Agreement stating that the Agreement is governed by a particular state’s laws and you consent to such jurisdiction and venue is hereby amended and restated as follows: “This Agreement will be governed by and construed in accordance with the laws of the state where you are located. You consent to jurisdiction and venue of any state or federal court in such state and waive the defense of inconvenient forum.” Any provision in the Agreement stating this Agreement supersedes any invoice and/or purchase order is hereby amended and restated as follows: “You agree that the terms and conditions contained in this Agreement, which, with the acceptance certification, is the entire agreement between you and us regarding the Equipment and which supersedes any purchase order, invoice, request for proposal, response or other related document.” Any provision in the Agreement stating that this Agreement shall automatically renew unless the Equipment is purchased, returned or a notice requirement is satisfied is hereby amended and restated as follows: “Unless the purchase option is $1.00 or $101.00, you agree to send us written notice at least 30 days before the end of the final renewal term that you want to purchase or return the Equipment, and you agree to so purchase or return the Equipment not later than the end of the final renewal term. If you fail to so purchase or return the Equipment at or before the end of the final renewal term, you shall be a holdover tenant with respect to this Agreement and the Equipment, and this Agreement shall renew on a month-to-month basis under the same terms hereof until the Equipment has been purchased or returned.”
Any provision in the Agreement stating that we may assign this Agreement is hereby amended and restated as follows: “We may sell, assign, or transfer this Agreement without notice to or consent from you, and you waive any right you may have to such notice or consent.”
Any provision in the Agreement stating that you grant us a security interest in the Equipment to secure all amounts owed to us under any agreement is hereby amended and restated as follows: “To the extent permitted by law, you grant us a security interest in the Equipment to secure all amounts you owe us under this Agreement and any supplements hereto. You authorize and ratify our filing of any financing statement(s) and the naming of us on any vehicle title(s) to show our interest.”
Any provision in the Agreement stating that a default by you under any agreement with our affiliates or other lenders shall be an event of default under the Agreement is hereby amended and restated as follows: “You will be in default if: (i) you do not pay any Payment or other sum due to us under this Agreement when due or you fail to perform in accordance with the covenants, terms and conditions of this Agreement; (ii) you make or have made any false statement or misrepresentation to us; or (iii) you dissolve, liquidate, terminate your existence or are in bankruptcy.

Any provision in the Agreement stating that you shall pay our attorneys’ fees is hereby amended and restated as follows: “In the event of any dispute or enforcement of rights under this Agreement or any related agreement, you agree to pay, to the extent permitted by law and to the extent of legally available funds, our reasonable attorneys’ fees (including any incurred before or at trial, on appeal or in any other proceeding), actual court costs and any other collection costs, including any collection agency fee.” Any provision in the Agreement requiring you to pay amounts due under the Agreement upon the occurrence of a default, failure to appropriate funds or failure to renew the AGREEMENT NO.
3141911

NOTE: CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE. 36251 Page 2 of 2 Rev. 11/03/2022
Agreement is hereby amended to limit such requirement to the extent permitted by law and legally available funds.

3. If your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, the following applies: Unless otherwise required by law, upon your acceptance of the Equipment, title to the Equipment shall be in your name, subject to our interest under this Agreement; provided, however, that if you are a political subdivision of the State of Colorado, and if your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, title to the Equipment shall be in our name, subject to your interest under the Agreement.

4. With respect to any “Financed Items,” the following provisions shall be applicable to such Financed Items:

This Addendum concerns the granting to you of certain software and/or software license(s) (“Licensed Software”), the purchase by you of certain software components, including but not limited to, software maintenance and/or support (“Products”) and/or the purchase by you of certain implementation, integration, training, technical consulting and/or professional services in connection with software (“Services”) (collectively, the “Financed Items”) from software licensor(s) and/or supplier(s) (collectively, the “Supplier”), all as further described in the agreement(s) between you and Supplier (collectively, the “Product Agreement”). For essential governmental purposes only, you have requested and we have agreed that instead of you paying the fees pursuant to the Product Agreement to Supplier for the Financed Items, we will satisfy your obligation to pay such fees to Supplier, and in consideration thereof, you shall repay the sums advanced by us to Supplier by promptly making certain installment payments to us, which are included in the Payments set forth in the Agreement.

To the extent permitted by law, you grant us a security interest in the license(s), including without limitation, all of your rights in the Licensed Software granted thereunder, the Products, all rights to payment under the Product Agreement, the Financed Items, and all proceeds of the foregoing to secure all amounts you owe us under this Agreement. You authorize and ratify our filing of any financing statement(s) to show our interest.

Ownership of any Licensed Software shall remain with Supplier thereof. All Financed Items shall be provided by a Supplier unrelated to us, and your rights with respect to such Financed Items shall be governed by the Product Agreement between you and Supplier, which shall not be affected by this Agreement. IN NO EVENT SHALL WE HAVE ANY

OBLIGATION TO PROVIDE ANY FINANCED ITEMS, AND ANY FAILURE OF SUPPLIER

TO PROVIDE ANY FINANCED ITEMS SHALL NOT EXCUSE YOUR OBLIGATIONS TO US IN ANY WAY. YOU HAVE SELECTED SUPPLIER AND THE FINANCED ITEMS BASED UPON YOUR OWN JUDGMENT. WE DO NOT TAKE RESPONSIBILITY FOR THE INSTALLATION OR PERFORMANCE OF THE FINANCED ITEMS. SUPPLIER IS

NOT AN AGENT OF OURS AND WE ARE NOT AN AGENT OF SUPPLIER, AND

NOTHING SUPPLIER STATES OR DOES CAN AFFECT YOUR OBLIGATIONS HEREUNDER. YOU WILL MAKE ALL PAYMENTS UNDER THIS AGREEMENT

REGARDLESS OF ANY CLAIM OR COMPLAINT AGAINST ANY SUPPLIER,

LICENSOR OR MANUFACTURER, AND ANY FAILURE OF A SERVICE PROVIDER TO

PROVIDE SERVICES WILL NOT EXCUSE YOUR OBLIGATIONS TO US UNDER THIS AGREEMENT. WE MAKE NO WARRANTIES, EXPRESS OR IMPLIED, AS TO THE

FINANCED ITEMS COVERED BY THE PRODUCT AGREEMENT AND TAKE

ABSOLUTELY NO RESPONSIBILITY FOR MERCHANTABILITY OR FITNESS FOR

ANY PARTICULAR PURPOSE OR AS TO ANY PATENT, TRADEMARK OR

COPYRIGHT INFRINGEMENT, CONDITION, QUALITY, ADEQUACY, TITLE, DATA

ACCURACY, SYSTEM INTEGRATION, FUNCTION, DEFECTS OR ANY OTHER ISSUE IN REGARD TO THE FINANCED ITEMS. YOU HEREBY WAIVE ANY CLAIM (INCLUDING ANY CLAIM BASED ON STRICT LIABILITY OR ABSOLUTE LIABILITY IN

TORT) THAT YOU MAY HAVE AGAINST US FOR ANY LOSS, DAMAGE (INCLUDING,

WITHOUT LIMITATION, LOSS OF PROFITS, LOSS OF DATA OR ANY OTHER

DAMAGES) OR EXPENSE CAUSED BY THE FINANCED ITEMS COVERED BY THE

PRODUCT AGREEMENT OR A TERMINATION OF THE FINANCED ITEMS PURSUANT

TO AN EVENT OF DEFAULT, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE, LOSS, EXPENSE OR COST.

The following shall be additional events of default under the Agreement: (i) you fail to perform in accordance with the covenants, terms and conditions of the Product Agreement, or (ii) the Product Agreement is terminated, suspended, materially restricted or limited.

The following shall be additional remedies we have for your default under the Agreement: We shall have the right to: (a) cause the termination of the Financed Items and you irrevocably consent to such termination of the Financed Items by Supplier; and (b) require you to immediately stop using the Financed Items (regardless of whether you are in default under the Product Agreement) and you shall, at our option, either deliver to us a certification executed by a duly authorized officer certifying that you have ceased use of the Financed Items or deliver the Financed Items to a location designated by us. In the event you are entitled to transfer the right to use the Financed Items to any third party, you hereby agree to transfer any such right to use the Financed Items to any third party selected by us and acknowledge that you shall have no right to fees payable by any third party in connection with such transfer. However, we shall not be required to mitigate our damages caused by a default by transferring any Financed Items to a third party.

5. If you are a political subdivision of the State of Arizona, the following applies: We understand that you may cancel the Agreement within three years after the start date of the Agreement if any person significantly involved in negotiating, drafting, securing or obtaining the Agreement for or on your behalf becomes, during the term of the Agreement, our employee or agent or becomes, during the term of the Agreement, a consultant to us with respect to the subject matter of the Agreement.

6. If you are a school district in the State of California and your end-of-term option is the purchase of all Equipment for $1.00 or $101.00, the following applies: You will be deemed to have acquired title to the Equipment from the Supplier on the date we pay for it, and you hereby sell, transfer and convey the Equipment to us on that date. You represent to us that the resolution of your governing body authorizing the execution and delivery of the Agreement contained a finding that the Equipment is a major item of equipment or data processing equipment and that the sale and leaseback of the Equipment was the most economical means of providing the Equipment to you.

7. If you are a political subdivision of the State of Idaho, the following applies: If you are required under the Agreement to make any payments to us (other than a Payment) during any fiscal year during the term of the Agreement in the event of (a) a late payment charge for Payments, (b) an advance by us which you are required to repay, (c) an indemnity payment you owe to us, or (d) any other additional payment obligation you owe to us under the Agreement (collectively, the “Additional Payments”), the Additional Payments shall be payable solely from legally appropriated funds available for such fiscal year (“Available Funds”). To the extent Available Funds are not available for such fiscal year for payment of the Additional Payments, then the Additional Payments shall be subject to appropriation for the following fiscal year, or the fiscal year following the final fiscal year of the term of the Agreement, if the Additional Payment was incurred in the final fiscal year of the term of this Agreement. Failure to so appropriate the Additional Payments for the following fiscal year in each such case shall be a non-appropriation described in the NonAppropriation or Renewal paragraph of the Agreement, providing the remedies to us for such an event in said paragraph. You will not be entitled to prepay the Agreement or to exercise your option to purchase the Equipment at the end of the term of the Agreement so long as any Additional Payments are outstanding and unpaid.

8. If you are a political subdivision of the State of Nevada, the following applies: You represent to us that, to the extent required by applicable law (a) the Agreement has been approved by the Executive Director of the Nevada Tax Commission, (b) the Agreement was approved by resolution of your governing body, and such resolution was approved by twothirds of the members of such governing body, and (c) the resolution approving the Agreement was in form that complies with Nevada Revised Statues Section 350.087, including the required findings of fact, and was published in accordance with the requirements of Section 350.087. To the extent required by applicable law, you agree to update your plan for capital improvements in accordance with the requirements of Nevada Revised Statutes Section 350.091.

By signing this Addendum, Customer acknowledges the applicable changes noted above are incorporated by reference into the Agreement. In all other respects, the terms and conditions of the Agreement remain in full force and effect and remain binding on Customer. Customer has caused this Addendum to be executed by its duly-authorized officer as of the date below.

UBEO West, LLC
Lessor Customer
X
Signature Signature

Title Date Title Date

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SHASTA UNION HIGH SCHOOL DISTRICT
R6 RFP Contract 2020

21Page
Master Enabling Agreement
SUHSD R6-2020
THIS AGREEMENT, made and entered into this June 10th, 2020, in the City of Redding, California, county of Shasta by and between the Shasta Union High School District, and Ray Morgan Company LLC a Ubeo Company, hereafter called Contractor. The length of this agreement is for a period of five (5) years, starting on June 10th, 2020 and terming on June 10th, 2025.

Shasta Union High School District may, at its option, whole or in part, extend or renew the agreement for an additional five (5) one-year periods after June 10th 2025.

This contract signed by the awarded contractor and with submitted pricing from the contractor will serve as a contract between Shasta Union High School District and the contractor.

Shasta Union High School District Board, on June 10th, 2020 selected and approved Ray Morgan Company LLC a Ubeo Company, public bid response to SUHSD R6 -2020 Office Equipment and services RFP.

All products, pricing and services offered by the Contractor in the RFP submission shall be made available to the following: all public California educational organizations to include the California Community Colleges (CCC), K-12 Schools Districts, all local government entities at the city and county levels, non-profit groups, religious organizations, and government funded medical providers.

Shasta Union High School District
ato
Title:

Date:

Sr ^v4tvaiNN)r
Signatory
Title: A I1: rat.J'r
Date: L)

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A. Qualification of Responders - Mandatory
The intent of this solicitation is to provide Shasta Union High School District with a successful implementation of the program for technology office equipment and related technology, software and services as specified. The school district believes that the supplier's previous experience, financial capability, expertise of its personnel, and related factors are important in assessing the responder's potential to meet the goals and objectives of the program. Accordingly, prospective responders must conform to the following minimum qualification standards and provide the required information in order to be considered for award.

1. For each Response Option specified below, responders must have verifiable successful experience in the last three (3) years in providing the range of products and services specified In this RFP as a primary vendor for at least three (3) accounts of similar size (or larger), complexity, and business volume.

References are preferred to be accounts that are located within the geographical region (within 100 miles) of Shasta Union High School District. Responders must include with their proposal the company name, address, contact name and phone number, and brief description of reference accounts meeting this criteria as specified In Section III, Paragraph F of the RFP.

2. Responder's proposals must include at least one model for each copier segment as specified in Section III, Paragraph C (Required Products), Paragraph R (Minimum Digital Copier Requirements) and attached Pricing Schedules that meets and/or exceeds minimum requirements for each segment.

3. Responders must submit financial statements for the past two (2) years (or equivalent data) in order to establish its financial capability to provide the required products and services on a long-term contract basis.

A. Monthly billing; Electronic data capture utility; Monthly service reporting are all requirements for the contract.

B. Shasta Union High School District will NM accept third party financing (this includes copiers).

C. SUHSD wants a single monthly billing statement per location that shall cover all product segments and shall consist of: (1) A summary of applicable monthly charges; (2) A detailed volume and resulting charge by departmental billing code and by device Installed in each site or department (SHASTA UNION HIGH SCHOOL DISTRICT); and (3) An electronic comma delimited file (.csv) containing all of the key information.

4. Responders must be able to demonstrate and show evidence of having the capability to provide the required products and services by possessing adequate available resources, including personnel and warehouse/distribution facilities, product line, order processing and delivery capabilities, maintenance, support systems, organization structure, operation controls, quality control, and other related factors.

5. Responders must be the original equipment manufacturers (OEM) or authorized by the original equipment manufacturer to sell and service the products proposed as a result of this RFP. Only new OEM Parts and supplies will be allowed.

6. Responders must possess all trade, professional, or business licenses as may be required by the work contemplated by this RFP in the state of California.

7. The Responder shall maintain Comprehensive General Liability insurance in the amount of not less than $1,000,000 Combined Single Limit (Bodily Injury & Property Damage) that will protect him from claims for damages and personal injury, including death, which may arise from operation under this Contract, whether such operations be by himself or by any sub-Supplier or anyone directly or Indirectly employed by either of them. A separate General Aggregate limit shall apply to this project. The Supplier shall maintain Business Automobile Liability Insurance In the amount of not less than $1,000,000 for each occurrence for bodily injury and property damages. The coverage shall be for "any auto" (including owned, non-owned, and hired vehicles). The certificate of insurance coverage shall name the Shasta Union High School District as additional insured. An original Additional Insured Endorsement signed by an authorized insurance company representative and certificates of insurance shall be filed with the Director of Purchasing and shall be subject to his approval for adequacy of protection prior to commencing work.

Certificates shall be kept current for the duration of any resultant Contract.

In itiats

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In addition to the information required above, Shasta Union High School District may request additional Information either from the responder or others, and may utilize site visits and responder presentations, as reasonably required by the school district to verify the responder's ability to successfully meet the requirements of this RFP. Shasta Union High School District also reserves the right to obtain Dun & Bradstreet reports, or similar independent reports, for further indications of the responder's ability.

B. Proposal Format Guidelines
Responders must submit their proposals in the format presented In this part. The entire Proposal must be submitted in hard copy, in addition, Pricing Schedules (Attachments 1-4) must be submitted electronically on USB Drive in Excel as provided. Proposals are to use the same section titles used below for ease of evaluation.

Proposals must provide a complete response to all requirements stated in the RFP. Incomplete proposals are subject to disqualification. The Proposal shall be signed by an Officer or employee duly authorized to legally bind the entity submitting the Proposal. Proposals shall be complete, submitted in the prescribed format or on forms provided, and comply with the specifications and all legal requirements. All information furnished on the signed original copy of your response shall be typewritten or written in Ink.

1. Statement of Company Background
Responders shall provide an introduction and general description of the company's background, nature of business activities, and experience in providing office equipment and related services.

2. Management Overview
This section should present the responder's understanding of the major objectives of the RFP and the responder's approach to fulfilling the RFP requirements.

3. Vendor Qualification And Experience
This section should contain the required qualification information specified in 'Qualification of Responder (Paragraph I above). Please describe your capabilities associated as It relates to proposed technologies and how these might benefit Shasta Union High School District.

4. Vendor Organization and Staffing
This section should describe the responder's organization and representation team. The narrative should include the name of staff, their background and qualifications, and their role in providing representation to Shasta Union High School District.

5. Responses To Program Requirements
Responders are to provide a complete response to each of the numbered requirements Included in Sections III, IV, and V of the RFP. Responders should be concise in responding to the requirements.

6. Supplemental Information
This section provides responders an opportunity to inform Shasta Union High School District of the other services and/or products that may be relevant.

7. Price Quotation
Responders are to provide a price quotation in the form and format described in Section III.

Initials

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C. Proposal Evaluation and Contract Award
This solicitation, the evaluation of proposals, and the award of any resulting contract shall be made in conformance with applicable District policies and State of California law. Shasta Union High School District reserves the right to withdraw this Request for Proposal at any time or not award. All documents submitted to District on behalf of this RFP will become the exclusive property of the Shasta Union High School District and will not be returned.

Any contract resulting from this Request for Proposal will be awarded to the responsive and responsible responder whose proposal, in the opinion of the Shasta Union High School District, offers the greatest benefit to the District when considering the total value, including, but not limited to, the quality of products and service and total cost (including prompt payment discounts, trade-ins, upgrades, available volume discounts, shipping and other miscellaneous charges).

Shasta Union High School District reserves the right to make an award in whole or in part.

The Shasta Union High School District reserves the right to award to one of the three (3) lowest responsible bidders per (Public Contract Code section 20118.1 and Education Code section 81645.) Proposals will be evaluated by the District Evaluation team using a quality points system. The evaluators will examine each proposal to determine, through the application of uniform criteria, the effectiveness of the proposal in meeting the Districts program requirements for office equipment. In addition to materials provided in the proposals, the office equipment commodity team may utilize site visits, oral presentations, product testing, additional material/ information, or references from the supplier and others.

All products, pricing and services offered In the RFP and by the Contractor shall be made available to the following: (aka "piggybacking" (Educ. Code § 17595; Pub. Cont. Code §§ 20118, 20652, 20653; Gov't Code § 14931.) all public educational organizations to include all Colleges, Community Colleges (CCC) and Universities, TK-12 Schools Districts, all local government entities at the city and county levels, non-profit groups, religious organizations, and government funded medical providers. These organizations have the right to purchase off the winning contract if they wish, but are not obligated to purchase any items in the RFP if they choose not to.

Shasta Union High School District reserves the right to withdraw or modify this RFP before the closing date without cause. All participating responders will be notified in the instance of withdrawal or modification.

All proposals will be reviewed and evaluated on the following:

Phase One Evaluation:

Compliance with submittal requirements including, but not limited to:
• Response proposal submittal date/time
• Minimum content and format
If a proposal fails to meet the above criteria, it may be eliminated from further consideration.

Phase Two Evaluation:
0 Points
Proposals will be evaluated for overall quality, clarity, and concise presentation. It will be presumed that the quality assurance standards employed in the preparation and delivery of the proposal is reflective of the vendor's overall quality assurance standards to be used in support of the contract.

Proposals will be reviewed, evaluated, and points assigned based on the following criteria:

A. Vendor Qualifications, Experience, Resources & References 25 Points Evaluation considerations will include, but not be limited to:
• How experienced and qualified the vendor is in providing office equipment and related technology and services
• Local resources available to implement and support our District's current and future technology needs • Stability of company
• Customer._ eferences
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B. Proposed Mufti-Functional Devices., Printers end Optional Accounting/Troddng Mrstens 25 Points Evaluation considerations will indude, but not be limited to:
• How well the proposed devices meet the required and desired specifications • How well the accounting/tracking system meets the required and desired specifications • Whether District preferred features and functionality or add-ons are available • How well the proposed systems integrate with District technology C. Implementation, Conversion, Transition, Training & Marketing Plans 10 Points Evaluation considerations will include, but not be limited to:
• How well the proposed implementation, training and marketing plans meet District needs (Initial and on-going) • How experienced the vendor is in performing like installations, training and marketing • How well the plans meet the District's timelines
D. On-Going Mainterrano3 and Support for Copiers, Miters & Account/Tracking System, Including Relocation, Placement and Removal of Devices 15 Points
Evaluation considerations will include, but not be limited to:
• How well the proposed maintenance/support meets the needs of the District • How extensive maintenance and support is
• Response time commitments of vendor
• Resource commitment to Shasta Union High School District (including personnel) E. Accessibility Compliance 5 Points
Evaluation considerations will include, but not be limited to:
• How compliant vendor's proposed equipment is to Section 508 of the Rehabilitation Act of 1973 requirements • Commitment of vendor and equipment manufacture in efforts to develop equipment accessible to persons with disabilities
F. Sustainability Compliance 10 Points
Evaluation considerations will include, but not be limited to:
• Use of recycled goods in equipment components
• Capability of equipment to utilize environmentally friendly supplies (e.g. recycled paper, toner packaging made of recycled content, toner that is non-hazardous/non-toxic to environment, etc.) • Energy Star rated equipment
G. Costs 25 Points
H. Related Technologies 25 Points
Shasta Union High School District is Interested In partnering with a vendor that can supply some or all of the following related technologies. For evaluation purposes the ability to provide these technologies combined with scoring criteria of A-G described above for these technologies, will determine point totals for this section Shasta Union High School District Is looking for vendors to demonstrate their ability to offer other technology solutions that complement the above described core solutions and can benefit Shasta Union High School District such as:
• Visual Communications
• Managed IT Solutions
• ECM (Electronic Content Management)
▪ Other Technology Solutions that may benefit Shasta Union High School District Initials

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PhDle,Three Evaluation:

1. Presentation/Demonstration 10 Points
After initial scoring, Shasta Union High School District may, but Is not required to, invite the companies receiving the highest points to provide a demonstration of their proposed solutions and answer questions regarding their submittal. The number of companies invited to make a presentation will be at the discretion of the District. The District may also invite district users to provide input on the functionality, ease-of-use of the proposed equipment, etc.

Further reference checks may be made, and additional financial documentation may be requested and evaluated to determine financial responsibility of responders.

TOTAL AVAILABLE POINTS (for all three phases) 155 Points D. Rejection of Proposals
Shasta Union High School District reserves the right to reject all proposals. (53 Cal. Jur. 3d, Public Works and Contracts, 26; 64 Am. Jur. 2d Public Works Contracts, § 75.) Shasta Union High School District reserves the right to reject proposals, which are non-responsive, including, without limitation, proposals, which contain the following defects:

1. Late or incomplete proposals;

2. Failure to conform to the rules or requirements contained in the Request for Proposal;

3. Failure to sign the proposal;

4. Proof of collusion among responders, in which case all proposals involved In the collusive action will be rejected;

5. Noncompliance with applicable law, unauthorized additions or deletions, conditional responses, incomplete proposals, or irregularities of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to Its meaning;

6. Provisions reserving the right to accept or reject an award, or to enter into a contract containing terms and conditions that are contrary to those in the RFP solicitation.

E. Proposal Preparation Costs
All costs incurred in the preparation and submission of proposals and related documentation, including responder presentation to Shasta Union High School District, will be borne by the responder.

F. Proposal Acceptance Period
"Acceptance Period" as used in this provision, means the number of calendar days available to the Shasta Union High School District for awarding a contract. All responses shall remain available for the district's acceptance for a minimum of 120 days following the RFP closing date.

G. Initial Contract Term
It is anticipated that the initial term of any agreement resulting from this RFP will be for a period of five (5) years.

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H. Optional Renewal Term(s)
Shasta Union High School District may, at its option, extend or renew the agreement for an additional five (5) one-year periods.

All responses, supporting materials, and related documentation will become the property of the district.

This Request for Proposal, together with copies of all documents pertaining to any award, if issued, shall be kept for a period of five years from date of contract expiration or termination and made part of a file or record which shall be open to public inspection. If the response contains any trade secrets that should not be disclosed to the public or used by Shasta Union High School District for any purpose other than evaluation of responder's approach, the top of each sheet of such information must be marked with the following legend: "CONFIDENTIAL INFORMATION"
All information submitted as part of the response must be open to public inspection (except items marked as trade secrets and considered trade secrets under the California Public Records Act) after the award has been made.

Should a request be made of the school district for information that has been designated as confidential by the responder and on the basis of that designation, the district denies the request for information, the responder shall be responsible for all legal costs necessary to defend such action if the denial is challenged in a court of law.

I. Errors and Omissions
If the responder discovers any discrepancy, error, or omission in this RFP or any Exhibits attached, Shasta Union High School District should be notified immediately and a written clarification/notification will be issued to all responders who have been furnished a copy of this RFP for bidding purposes. No responder will be entitled to additional compensation for any error or discrepancy that appears In the RFP where the district was not notified and a response provided.

All legal matters pertaining to this contract will be handled In the county where the purchasing organization resides.

This includes all copier contracts and/or leases on equipment.

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J. Protests by Bidders
A bidder may protest a bid award if he/she believes that the award was inconsistent with Board policy or the bid's specifications or was not in compliance with law. A protest must be filed in writing with the Superintendent or designee within five business days after opening of bids. The bidder shall submit all documents supporting or justifying the protest. A bidder's failure to timely file a protest shall constitute a waiver of his/her right to protest the award of the contract. Any bidder submitting a Bid Proposal may file a protest of the District's intent to award the Contract provided that each and all of the following conditions are met:

1. The protest must be submitted in writing to the District (e-mail is not acceptable), before 4 p.m. of the fifth business day following bid award.

2. A $10,000 check (made payable to SUHSD) to be deposited with the Shasta Union High School District. Upon resolution of the dispute legal or otherwise the deposit will be returned.

3. The initial protest document must contain a complete statement of any and all basis for the protest, including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest; any matters not set forth in the written bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and creditable evidence. The protest must refer to the specific portions of all documents which form the basis for the protest.

4. The protest must include the name, address and telephone number of the person representing the protesting party.

5. Any bid protest not conforming to the foregoing shall be rejected by the District as invalid. Provided that a bid protest is filed In strict conformity with the foregoing, the District's Deputy Superintendent, Business Services, or such individual(s) as may be designated by him/her, shall review and evaluate the basis of the bid protest. Either the District's Deputy Superintendent, Business Services or other Individual designated by him/her shall provide the bidder submitting the bid protest with a written statement concurring with or denying the bid protest. The District's Governing Board will render a final determination and disposition of a bid protest by taking action to adopt, modify or reject the disposition of a bid award as reflected in the written statement of the Deputy Superintendent, Business Services or his/her designee. Action by the District's Governing Board relative to a bid award shall be final and not subject to appeal or reconsideration by the District, any employee or officer of the District or the District's Governing Board. The rendition of a written statement by the Deputy Superintendent, Business Services (or his/her designee) and action by the District's Governing Board to adopt, modify or reject the disposition of the bid award reflected in such written statement shall be express conditions precedent to the institution of any legal or equitable proceedings relative to the bidding process, the District's intent to award the Contract, the District's disposition of any bid protest or the District's decision to reject all Bid Proposals.

6. The procedure and time limits set forth In this paragraph are mandatory and are the Bidder's sole and exclusive remedy in the event of bid protest. Failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or legal proceedings.

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SECTION II: OFFICE EQUIPMENT PROGRAM REQUIREMENTS
This section sets forth specific product and service requirements for Shasta Union High School District program for office equipment and related technology. Responder proposals must address all of the listed requirements In the order presented with a response acknowledging an understanding of the requirements and the responders approach to fulfilling the requirements.

A. Pricing Options
As previously stated, the District wishes to consider alternative methods of acquisition of Office Equipment and Related Technology. The District reserves the right to select for award the Option(s), which is in the sole opinion of Shasta Union School District, in Its best Interest.

Option 1: Purchase
Shasta Union High School District may buy Multi-Functional Devices, Laser Printers and Accounting/Tracking System (and Related Technologies) from the successful responder. The successful responder will provide its products and services in accordance with the requirements of this RFP. The title for the purchased products will be transferred to the district.

Option 2: Fair Market Value Lease
Shasta Union High School District may lease Multi-Functional Devices, Laser Printers and Accounting/Tracking System (and Related Technologies) from the successful responder based on the following lease terms:
• 3-year
• 4-year
■ 5-year
The successful responder will provide its products and services in accordance with the requirements of this RFP. Your proposal must include in detail your company's terms and conditions for lease renewal/extensions. Shasta Union High School District will pig accept third party financing (this Includes copiers).

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B. Required Products

1. Multi-Functional & Print Devices required within this RFP are categorized based on speed as follows:
• Categories 1-6 must be A3 (11x17 Capabilities)
• Category 1 1 -11-20 ppm (N/A)
• Category 2 -21-30 cpm (copies/pages per minute)
• Category 3 -31-40 cpm
• Category 4 -41-70 cpm
• Category 5 -71-90 cpm
• Category 6 -91-150
Production Solutions Should be articulated in detail in Category 6 Laser & A4 MFPs (11x17 not required) —Various Speeds, with and without network interface • Wide Format Printers & MFPs Accounting/Tracking System

2. Responders may submit more than one model for each segment in their response. Provide brochures on all products and list any features you believe are unique to your offering.

C. Technical Support
Responders must specify their capability to provide technical support to Shasta Union High School District as follows:
• Assist the district's sites with installation and configuration of hardware/software for networked MultiFunctional Devices and Printers in a timely manner • Provide description of help desk on-going hardware, software and network support for all products sold • Specify if this support is in house or outsourced.
• Specify amount of personnel residing within 20 miles of Redding. • Specify amount of personnel residing within 100 miles of Redding D. Technology Requirements
Responders must demonstrate capability to interface with Shasta Union High School District's departmental IT and Network Administrator on an ongoing basis to effectively install and set-up copiers, printers and multi-functional systems on Its network and install and set-up appropriate software, drivers and etc. to operate and manage said equipment within individual departmental network environments. Responders must specify the capability to provide the following requirements to Shasta Union High School District:
• Supports TCP/IP V4 and V6
• Print Drivers for the following operating systems:
• Windows 7, 10, Server 2016, 2019
• Mac OS 10.15.x and below
• PCL and PostScript Universal Print Drivers
• Scan to SMB 2 and 3
• Ability to Disable SMB vl
• Scan to e-mall
• Scan file formats PDF, TIFF, JPG
• File compression
• Blank page removal for double sided scanning
• Concurrent scanning of copy job while print job Is being processed • Single Pass double sided scanning
• Hard Drive encryption for data at rest and Hard Drive Erase with overwrite for deleted data • Documented network security hardening process provided by manufacture • HTTPS enabled web RUI
• Desktop tool allowing Internal IT to see and click on the screen for end user technical support Initials 1

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Print Management Solution
• Provide statistical data on all print, copy and scan activity for MFP's • Monthly Reports emalled to departments
• Budgets by department or users
• Integration into Active Directory for user management • Log into MFD via PIN or Card Access
• Guest Printing
• Google Cloud Printing
• Scan to Google Drive
• Follow Me Print
a Ability to change finishing options at device
• Limit Color access
Optional Technologies
• Print Driver Deployment
• Cloud Hosted Print Management Solution
Zone OCR and database validation for scanning workflows E. Program Management and Administration

1. Supplier shall provide the following program administration functions:
• Project manager to coordinate program Implementation
• Account management for on-going contract monitoring and maintenance • On-site sales representation on a regular basis to assist in resolving problems, provide unlimited training and other customer services as required for the efficient operation of the program • Coordinate all the order/installation process, inquiries regarding order status, and pricing concerns • Quarterly review meetings between supplier's account manager and Shasta Union High School District to review the previous quarter performance.

F. Delivery and Installation

1. Supplier will provide a written acknowledgment of equipment delivery and installation.

2. Please describe in detail your company's delivery and installation capabilities.

G. Equipment Maintenance
District may require supplier to coordinate all service calls through a centralized suppliers' dispatch desk as follows:
• Machine is experiencing a malfunction
• Customer or remote diagnostics system contact central dispatch • Dispatch logs call noting make, model, serial # and problem • A unique ticket number is assigned to the call
• The customer is given the ticket number for reference • Dispatch places call with appropriate service technician • Service technician responds back to dispatch upon completion • Repair and total down time are then calculated
• Problem ticket is then dosed
• Credit for service copies
• Monthly reports will be compiled for compliance of standards and exception for credit • Similar equipment will be furnished to the District on a no charge loan basis within one business days, if equipment covered by the maintenance will be out of service for more than two business days H. Training
Successful vendor will include the following customer training requirements:
• Initial Training (following installation)
• Follow-up training
• Orp oing training (existing and new users)
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I. Service Guarantee Commitments

1. List what your company's service guarantee and customer satisfaction commitments for all products proposed are.

J. Reporting

1. At minimum, the following report will be required (hard copy/on-line) on a quarterly basis:

Population of digital copiers and Laser printers sorted by:
• Model
• Serial Number
• Location
• Install date
• Average Monthly Volume
• Response time
• Repair time
• Uptime
• Total service calls
• Operational costs sorted by Department

2. Responders agree to provide other reports as reasonably requested by Shasta Union High School District at no additional cost.

K. Product Certification
The responder certifies and warrants that all products sold to Shasta Union High School District under any agreement resulting from this RFP shall be NEW, recently manufactured from new design and components and never used.

L. Minimum Multi-Functional Device, Laser Printer and Accounting/Tracking System Specifications
NOTE: When responding, make sure to clearly designate If MFP/PrInter Is an A3 (up to 11k17 capability) or A4 (Leiter capability) system.

CATEGORY 11
• Volume 2,500-6,500 copies/month
• 21-30 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder-50 sheets minimum
• Minimum 50 sheet Bypass tray
• Minimum of 2 paper trays that hold 500 sheets each.
• Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 30 page staple/finisher with electronic sorting • Multiple copies: 1-999

CATEGORY
•
•
•
•
•
•
•
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Volume 6,500-15.,000 copies/month
31-40 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting tiple copies: 1-999

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CATEGORY 3:
• Volume 15,000-50,000 copies/month
• 41-70 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder-50 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum of 2 paper trays that hold 500 sheets each.
• Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
CATEGORY 4:
• Volume 50,00-100,000 coples/month
• 71- 90 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder 100 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum 3,000 sheet capacity, Including at least 2 drawers that hold a minimum of 500 sheets each • Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
cATEKIEti .
• Volume 50,00-100,000 copies/month
• 91- 135 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder 100 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum 3,000 sheet capacity, including at least 2 drawers that hold a minimum of 500 sheets each • Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
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COLOR CATEGORY 1:
• Volume 2,500-6,500 copies/month
• 21-30 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder-50 sheets minimum
• Minimum 50 sheet Bypass tray
• Minimum of 2 paper trays that hold 500 sheets each.
• Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 30 page staple/finisher with electronic sorting • Multiple copies: 1-999
COIAR CATEGORY 2:
• Volume 6,500-15,000 copies/month
• 31-40 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder-50 sheets minimum
• Minimum 50 sheet bypass tray
• Minimum of 2 paper trays that hold 500 sheets each.
• Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 30 page staple/finisher with electronic sorting • Multiple copies: 1-999
COLOR CATEGORY 3:
• Volume 15,000-50,000 copies/month
• 41-70 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder-50 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum of 2 paper trays that hold 500 sheets each.
• Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
COLOR CATEGORY 4:
• Volume 50,00-100,000 copies/month
• 71 —90 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder 100 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum 3,000 sheet capacity, including at least 2 drawers that hold a minimum of 500 sheets each • Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
2 „
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COLOR CATEGORY 5:
• Volume 50,00-100,000 copies/month
• 91 - 135 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image • Continuous copy meter
• Automatic document feeder 100 sheet minimum with job building • Minimum 50 sheet bypass tray
• Minimum 3,000 sheet capacity, including at least 2 drawers that hold a minimum of 500 sheets each • Reduction and enlargement, minimum 25-400%
• Automatic duplexing
• Minimum 50 page staple/finisher with electronic sorting • Multiple copies: 1-999
LASER PRINTER CATEGORY 1:
• Low B&W Laser printer with network interface
• Medium B&W Laser printer with network interface
• High B&W Laser printer with network Interface
• Low Color Laser printer with network interface
• Medium Color Laser printer with network Interface
• High Color Laser printer with network interface
• All Laser printers must be Non Host based printers
• Wireless Laser printers Various speeds
ACCOLIMItIG/TRACKING SYSTEM
• Track Print, Scan, Copy and Fax usage by User, Device and Department • Users need to be identified based upon login
• Users able to select Cost Centers for bill back
• Follow me printing
• Please outline any additional features

RELATED TECHNOLOGIES
Shasta Union School District welcomes an offering of any technology that is felt will benefit our School District. Please provide very specific detail on specifications and capabilities and provide in the same pricing schedule as above. • Visual Communications
• Managed IT Solutions
• ECM (Electronic Content Management)
• Other Technology Solutions that may benefit Shasta Union High School District SECTION III: INVOICING:
• Describe the various billing options available.

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SECTION IV: PRICING
A. Price Quotation

1. Please complete the attached Pricing Schedules Attachments 1(A —D) based on specified Shasta Union High School District requirements as defined in this RFP. Please provide your pricing proposal in hard copy and on USB Drive in Excel.

Responders must provide the following pricing data for Multi-Functional Devices, Printers and Related Technology.

Purchase gption- RFP purchase prices listed as provided on the attached Attachments 1(A). ! L&ai&Qptiori- Net RFP lease prices as provided on the attached Attachments 1(B). :

Buyout based on the fair market value (end of lease term) (36), (48) & (60) months
There will not be any ship-back or return costs charged *CPI —A Cost Per Image rate must be supplied with all submissions of Multifunctional Devices and Laser Printers.

CPI rate should include all parts, labor & supplies (less paper & staples).

2. Responders must provide a price quotation for all the options included in the Pricing Schedule and detailed in Section III of this RFP.

3. The prices quoted in response to this section shall be the Shasta Union School District net price including the various services to be provided. There shall be no separate charges, fees, handling or other incidental costs.

Applicable taxes will be charged In addition to these net prices.

Multi-Page Hardcopy Invoice Billing

4. Ray Morgan Company will distribute to Shasta Union High School District a patronage amount equal to 1.5% of the revenue of all MFPs and Printers acquired by other California School Districts with the utilization of this contract.

5. Please specify how your company will handle pricing for mid-year introductions of new/replacement models.

B. Price Protection

1. Prices quoted cannot increase during the first 12 months period of the agreement. Price changes after the first 12 months period, if any, shall be made on an annual basis as negotiated by both parties. Any price changes require a 30-day written notification and apply only for new lease agreements entered after the time increase is effective. However, in no event shall price increase on an aggregate basis exceed three (3) percent or CPI whichever is less. In the event that a certain product line has a significant price increase in excess of five (5) percent, those particular products shall be negotiated individually.

2. Price increases for any renewal periods must be supported by documented evidence of manufacturers' or manufacturers' supplier price increases.

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NAME OF Company: 1A-L,1 A a4,4A/ 601,4-A/1
FULL NAME OF ALL PARTNERS OR LEGAL NAME OF CORPORATION:
(oCiorto/y1 (TYPE ORAUTHORIZED CONTACT / RESPONSE PREPARER / SALES REPRESENTATIVE:

Business Address: 3/ 3 /
Telephone:

BY:
(TYPE OR PRINT)
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siiiird 4 nt edied, Cot 71173
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Signature in ink (TYPE ORPRINT NAME OF TITLE AND SIGNATURE) "I declare, under penalty of perjury, that the information provided and representations made in this response are true and current and that this declaration was executed on (date) at COUNTY, California." Corporate Officer w/Authority to Bind:

DATED: CORPORATE SEAL; 6 / OF APPLICABLE)
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64t/411 ,4,41;) :ITYPE OR PRINT NAME OF TITLE AND SIGNATURE) /qui ' /Cie/yr

RAY MORGAN COMPANY | 800.640.6065 | www.raymorgan.com
Request for Proposal (RFP)
For Office Equipment and Related
Technology and Services
RFP SUHSD R6-2019
Response From
Ray Morgan Company
3131 Esplanade
Chico, Ca 95973

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

1. TABLE OF CONTENTS
Statement Of Company Background ……………………………………………….Page 4 Management Overview …………………………………………………………………..Page 7
Vendor Qualifications ………………………………………………………………………Page 7 Vendor Organization & Staffing ……………………………………………………….Page 13 Response To Program Requirements ……………………………………………….Page 16 Related Technologies ………………………………………………………………………Page 41 Net Promoter Referral Score …………………………………………………………..Page 51 RMC Financial …………………………………………………………………………………Page 53
Manufacturer’s Authorization Letters ……………………………………………..Page 67 RMC Business License ……………………………………………………………………..Page 71 Certificated Of Insurance ………………………………………………………………..Page 73 Internal Lease Contract Example …………………………………………………….Page 75 Product Information ……………………………………………………………………….Page 78

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Mr. Mike Vincelli February, 26th 2020
IT Director
Shasta Union High School District
2200 Eureka Way
Redding, CA 96001
Re: Request for Proposal RFP For Office Equipment and Related Technology and Services Dear Mr Vincelli:

The Ray Morgan Company (RMC) appreciates the opportunity to participate in the bid to upgrade your imaging technology. It is our intention in this response to share with your district the extensive experience that RMC has providing imaging technology and services to school districts throughout California. In fact, we currently manage over 400 educational facilities where RMC supports both copier and desktop printer fleets.

Our success is based on a very specific goal: customer loyalty. We have developed a very solid infrastructure over the past 60 years based on this belief:
“Our mission is to ensure the ongoing trust and loyalty of our clients by providing them with uncommonly great customer service and value in the sales and support of document technology products and services.

In this response, we will share technology that have helped educational organizations become mor efficient managing documents. Empowering faculty and staff through automation that ultimately gives more time to focus on teaching and the students.

If you have any questions, please feel free to give me a call at 925-997-0490.

Sincerely,
John Propersi
Vice President – General Manager
Ray Morgan Co.

A UBEO Company

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

1. STATEMENT OF COMPANY BACKGROUND:

Ray Morgan runs the Western United States for the UBEO Company and is the preferred provider for clients that want local decision making, national presence and global scope. For over 60 years, Ray Morgan has been a trusted advisor, consultant and integrator helping clients realize efficiencies managing documents and data in secured networks. Our continued success stems from our mission to focus first on our clients' needs. From our comprehensive Business Technology Assessment to Customized Service
Level Agreements, developing a unique experience for each customer is paramount. Being one of the country's largest providers of document management technologies and
services affords us the ability to scale solutions from small business to global enterprises. Ray Morgan leverages best in class technology and 6 decades of experience to help clients develop strategies that alleviate the burden of managing current workflow needs with legacy processes.

The UBEO Company is a national organization dedicated to empowering clients to reach their business goals through automation of workflow processes. UBEO has invested in the industries best and most experienced talent in print optimization, document management integration and management services. The national scope of the UBEO organization can bring together resources to support the unique requirements of the most selective companies. Clients appreciate access to top management and the agility of the overall organization.

Ray Morgan Company is responsible for carrying the UBEO mission in the Western United States. The staff 450 employees throughout their 18 offices throughout the Region. RMC has grown to be Canon’s largest independent dealer in the western United States, and the second largest in the nation. Last year we were #1 in growth among all Canon independent dealers nationwide. The continued growth combined with annual revenues exceeding $125 million dollars gives our organization stability, extensive experience and the financial resources to meet the needs of SUHSD.

However, bigger is not always better as some large “national” organizations tend to lose customer focus. On the contrary, we remain a highly responsive, customer centric organization with dealer principles very actively involved in day-to-day operations and always “one phone call away” from any customer issue.

Besides offering exceptional services, our company is also much more than a traditional “copier” company. In 1998 we established RMC ProIT—our professional IT services division. RMC ProIT specializes in providing solutions and support for small to mid-size organizations. These organizations recognize the cost benefit of having the broad based IT support available through outsourcing with a trusted and stable business partner, without the associated labor burden and ongoing training costs for a full time IT staff
The fact that Ray Morgan Company is not just a copier company provides us with a unique perspective and makes us better at analyzing needs. Having the IT infrastructure to support the data

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
that flows between the copier, printer, PC, server and business applications is critical. This understanding gives RMC the ability to touch more of the organization with our solution. Please understand that we just don’t say we have the ability to integrate. We have the in-house staff and the customer testimonials as well.

School District clients have been a major focus of RMC since Ray Morgan starting the company 60+ years. Below, is a short list some of the school district’s current supported by RMC.

RMC has developed a complete suite of offerings that blend perfectly together. We provide best-inclass solutions in the following areas:
 Multi-Function Devices
 Printers
 Wide Format & Specialty Printing Solutions
 Production Print Solutions
 Enterprise Document Management Solutions
 Paperless Fax Server Solutions
 Accounting/Usage Tracking Solutions (advanced scanning)  Monitors
 Tablets (Smart School)
 Digital Displays
 Tailored IT Services and Solutions (Wireless)
In addition to the hardware required in this response, RMC provide other solutions that support schools as they work to manage print and date. Below, is a short overview of some of the most popular solutions.

Scanning Customization: There are a variety of scanning solutions available on the market, but we have found that customers value ease of use and personal customization. RMC’s solution is to provide either card or PIN code access. When end users identify themselves, using their card or PIN code, the machine Current Client List (Partial)

1. Pleasanton Unified SD

2. Alameda County OE

3. San Leandro Unified:

4. Castro Valley Unified School District

5. Ravenswood City Unified:

6. Liberty Union High School District:

7. Martinez Unified School District:

8. Chico Unified School District:

9. Stockton Unified School District

10. Fresno Unified School District

11. Fairfield Suisun Unified School District

12. Clark County School District

13. Hollister School District

14. Knightsen Unified SD

15. St Helena Unified School District

16. Contra Costa County OE

17. Brentwood Union School District

18. Campbell Union High School District

19. East Side Union High School District

20. Burlingame School District

21. Vacaville Unified School District

22. Byron Unified School District:

23. Alum Rock Union School District:

24. Millbrae Unified School District:

25. El Dorado High School District

26. Rocklin Unified School District

27. Feather Falls Union ESD

28. Kern High School District

29. Carson City School District

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
is dynamically configured for that specific individual. A user will be able to scan to their email by simply pressing “Scan to Myself”. The user will receive their email in their Outlook via an email that was sent from their personal email address. In addition, we can allow scanning to home folders. Without interaction from IT, users can select “Home Folder” and the document will be sent to their “User Drive” or “My Documents”.

Fax Server Integration with MFD’s: We strongly recommend using a fax server to handle faxing as this will allow all of the districts MFDs to have fax functionality, if needed. Thanks to our experience and expertise in implementing a wide range of document technology solutions, we have been able to solve the common obstacles preventing entities from implementing fax servers. The challenge has been that users commonly have to go through tedious additional steps to send a fax. Ray Morgan Company has overcome these hurdles. Should you choose our company to be your provider, the end user will now only need to identify themselves, enter a fax #, and press send (exactly as if the system had a fax board installed). The user experience is also enhanced by receiving transmission confirmation via email, along with incoming fax receptions.

Secure Printing: Flexibility in printing has become extremely important in today’s environment. In our solution you will find that users can print to a single print driver and have the ability to claim their print job from any MFD device. RMC focuses on IT standards and engineers all of our solutions to be able to remove traditional IT overhead (like dealing with a multiple printer drivers and printer configurations).

Mobile Device Printing: Mobile printing has quickly become a requirement in the world we live in today. RMC understands the balance between user feature requests and the internal IT feasibility of such requests. As such, you will find in our solution that users will be able to print securely from any mobile device, without the requirement of a native app needing to be installed, or requiring the user to be on the internal wireless network. Even though there are native apps available, we find that user adoption is closely tied to simplicity and a universal approach.

Accounting: RMC has extensive experience with Educational accounting solutions and we understand the goals of SUHSD in this area. Through the years of working with School Districts and Universities, we have found that at the end of the day, clients are looking for accounting software that is simple, yet effective, in managing and reporting costs. We expand on our accounting capabilities and how we have helped educational institutions control and reduce costs.

Experience: We have touched on some of the key technical solutions that our clients have benefited from. We are proud to state that we have over 400 school sites under contract.

Community: As we continue into new markets we continue with our past proven road map of success.

We open local offices, we hire local employees, engrain ourselves and give back to the communities we do business in.

In closing I would like to summarize that we are a large, financially stable independent dealership that has a tremendous amount of experience implementing and supporting the solutions that are being requested.

Piggyback Agreement: Our commitment to educational and local government clients has provided RMC with a lot of knowledge related to supporting document workflow requirements. We welcome creating a piggyback program that will be inclusive to government, educational and non-profit organizations.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

2. MANAGEMENT OVERVIEW
The main objective of RFP is to prepare and submit a proposal to furnish office equipment and related technology and services. RMC’s goal is to provide SUHSD with an all-encompassing, simple, informative, master agreement tool in which to source said equipment and related technology and services.

The management structure at Ray Morgan Company is designed to respond to clients need efficiently by keeping the decision making local in each region.

3. VENDOR QUALIFICATION AND EXPERIENCE
Over the last 64 years, the Ray Morgan Company has built hundreds of business relationships with customers that span decades. We have been able to do this by adhering to the principles listed in our Mission, Values and Vision statements. Currently, we have over 34,000 document production devices under service contracts –a number that continues to grow monthly due to our excellent customer retention and our expanding customer base. After every service call a survey is sent to the customer asking them if they would refer RMC to a friend.

Ninety percent (90%) of our customers give us an overwhelming 10 out 10 score.

We believe that a key to our success is the fact that our leadership continually makes our Mission, Values and Vision statements part of our management culture and every interaction with our clients:

MISSION
 To ensure the ongoing trust and loyalty of our clients by providing them with uncommonly great customer service and value in the sales and support of document technology products and services.

VALUES
 We keep all of our promises. We do what we say we are going do – always  We realize that our products and services affect the productivity of our clients and as such we are COMMITTED to respond to their needs in a prompt manner and to operate without inefficient hierarchy and bureaucracy
 We promise our clients to continually look for ways to reduce their costs and improve the productivity of their operations
 We are committed to operational excellence, being known as a great company and a great place to work VISION
 To be the top document technology provider in each of the markets we serve.

Our Environment
Ray Morgan Company shares Canon’s and Samsung’s vision for preserving our environment. Canon and Samsung both have taken the lead in tackling environmental problems by establishing a global recycling program for toner cartridges and developing products that are increasingly environmentally friendly.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
At Ray Morgan Company, we believe that we are responsible to the communities and the environment in which we live and work. We partner with companies that share a Green Earth Vision, such as our primary partner Canon’s philosophy of kyosei—living and working together for the common good.

As part of our philosophy, we have implemented long-term and eco-friendly initiatives and practices throughout the company and in our daily operations.

Environmentally friendly actions don't have to be large to have an impact.

Consistently reducing the amount of energy, water, and paper our businesses use in their daily operation can make a huge difference, both to the environment and to our pocketbooks. How much paper would you save over the course of a year, for instance, if you always ran double-sided copies? A small thing - but a big result!
As of February 1, 2012, RMC Headquarters in Chico, California has been powered exclusively by solar panels. There are many advantages to going solar, a few of these benefits are: far less burning of fossil fuels, produces clean energy resulting in drastic reductions in air pollution, tons of carbon dioxide emissions reduced, promotes energy independence and reduces the need for more power plants for residential applications. Follow this link to monitor Ray Morgan Company Solar usage:
http://live.deckmonitoring.com/?id=ray_morgan). Our future plans include expanding the solar campaign and acquiring a fleet of eco-friendly, fuel-efficient hybrid vehicles for our service team.

Sustainability Compliance
EPEAT stands for Electronic Product Environmental Assessment Tool. EPEAT is the definitive global registry for greener products. EPEAT is more broad based assessment of the product’s impact on the environment, it encompasses 10 areas of environmental concern. These include, elimination of environmentally sensitive materials in products, corporate performance, materials selections, design for end of life, product longevity/life cycle extension, end of life management of products, management of packaging, consumable management, and product related indoor air emission. We are pleased that both Canon and Samsung are both EPEAT industry leaders.

Ray Morgan Company shares Canon’s and Samsung’s vision for preserving our environment. Canon and Samsung both have taken the lead in tackling environmental problems by establishing a global recycling program for toner cartridges and developing products that are increasingly environmentally friendly.

We want to help SUHSD make an impact on the environment.

Experience
RMC has successfully completed many projects with similar levels of technical and logistical complexity as the one required by SUHSD. These include Mercy Medical Center Redding (A dignity Health Member), Simpson University, and Enterprise School District. Each of these projects required coordinating with multiple departments (ex: Finance and IT), needing different varying levels of communication and areas of emphasis. We pride ourselves in having a staff capable of communicating across business units.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Training is a key element to every successful implementation. During each MFD install, we train the department. The training class helps encourage adaptation through simplicity of visualizing and provide hands on instruction. We find that a large majority of support issues can be resolved with proper training. Our goals mirror those of our clients, we realize that these solutions require a large financial investment and if users do not know how to use it, then we have failed. To insure we meet expectations, RMC focuses a lot of energy on training.

RMC has a set of tested standards to prevent potential service and billing issues. These standards are in place so that implementations can grow from 10+ MFD’s to over 800+ device and still perform as expected. We also have expertise in areas of customization and are confident that we can provide any client with the information they require, while keeping required billing accuracy.

We welcome SUHSD personnel to contact our references. If you do, we are confident that you will find 100% evidence of the outstanding support our firm consistently delivers.

QUALIFICATION OF RESPONDERS

1. RMC has included verifiable successful experience in the last three (3) years in providing the range of products and services specified in this RFP as a primary vendor for at least three (3) accounts of similar size, complexity, and business volume. Our references are located within the geographical region (within 100 miles) of Shasta Union High School District. We have included the company name, address, contact name and phone number, and brief description of reference accounts meeting this criteria as specified in Section III, Paragraph F of the RFP.

Reference 1
Name: Shasta County Office of Education
Address: 1644 Magnolia Ave, Redding, CA 96001
Contact Name: James Alspach, IT Manager
Phone Number: 530-225-0154
Brief Description: SCOE has been a business partner of ours for 20+ years. We currently support a fleet of 30+ Canon multi-functional devices, uniFLOW Output Manager, and XMedius Fax Server for all sites within the Office of Ed.

SCOE has worked with RMC to have heightened visibility into device usage in an effort to better manage and reduce the costs associated with their print environment. The uniFLOW and XMedius network tools have enabled SCOE to increase fiscal responsibilities in an ever changing budgeting scenario.

Reference 2
Name: Gateway Unified School District
Address: 4411 Mountain Lakes Blvd, Redding, CA. 96003
Contact Name: Scott Sorrells, Director of Technology Services Phone Number: 530-245-7900

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Brief Description: Gateway USD and RMC have been technology partners for 20+ years. Gateway currently has a fleet of 30+ Canon multi-functional devices with uniFLOW Output Manager and XMedius Fax Server. In addition to supporting these technologies for GUSD, we implemented and manage their LaserFiche document management system for scanning workflows and document storage and retrieval.

Since implementing our services Gateway USD has been able to increase the level of manageability of their network print devices, thus reducing overall print costs and while providing high functionality for staff.

Reference 3
Name: Enterprise School District
Address: 1155 Mistletoe Lane, Redding CA 96002
Contact Name: Brian Winstead, Director of Technology Services Phone Number: 530-242-7689
Brief Description: Enterprise School District has been a valued business partner over the past 15 years. RMC provides multi-functional printers with uniFLOW Output Management System and XMedius Fax Server, along with a printer fleet management program that has helped to gain control of subsequently reduce print costs.

Enterprise School District has the strength in network printing devices to keep paper output at a minimum while leveraging enterprise network communications to increase efficiencies.

2. RMC has included in this proposal at least one model for each copier segment as specified in Section II, Paragraph B (Required Products), Paragraph L (Minimum Digital Copier Requirements) and attached Pricing Schedules that meets and/or exceeds minimum requirements for each segment.

3. RMC has submitted financial statements for the past two (2) years to establish our financial capability to
provide the required products and services on a long-term contract basis. In addition, RMC has provided SUHSD information on internal financing option (this includes copiers). a. Monthly billing; RMC can customize the billing and provide a consolidated invoice in an electronic format if desired. Below, is an example of the simplified bill.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
b. RMC can also provide SUHSD a single monthly billing statement per location that shall cover all product segments and shall consist of: (1) A summary of applicable monthly charges; (2) A detailed volume and resulting charge by departmental billing code and by device installed in each site or department (SHASTA UNION HIGH SCHOOL DISTRICT); and (3) An electronic comma delimited file (.csv) containing all of the key information.

4. In this proposal RMC will demonstrate and show evidence of having the capability to provide the required products and services by possessing adequate available resources, including personnel and warehouse/distribution facilities, product line, order processing and delivery capabilities, maintenance, support systems, organization structure, operation controls, quality control, and other related factors.

5. RMC has provided information from the original equipment manufacturers (OEM) or authorized by the original equipment manufacturer to sell and service the products proposed. Please find attached, Authorization letters from the key product manufacturers.

6. Responders must possess all trade, professional, or business licenses as may be required by the work contemplated by this RFP in the state of California. RMC has the required business licenses to support the SUHSD product and services fulfillment.

1. Please find included in this response, RMC’s business license.

7. RMC shall maintain Comprehensive General Liability insurance in the amount of not less than $1,000,000 Combined Single Limit (Bodily Injury & Property Damage) that will protect him from claims for damages and personal injury, including death, which may arise from operation under this

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Contract, whether such operations be by himself or by any sub-Supplier or anyone directly or indirectly employed by either of them. A separate General Aggregate limit shall apply to this project.

The Supplier shall maintain Business Automobile Liability Insurance in the amount of not less than $1,000,000 for each occurrence for bodily injury and property damages. The coverage shall be for “any auto” (including owned, non-owned, and hired vehicles). The certificate of insurance coverage shall name the Shasta Union High School District as additional insured. An original Additional Insured Endorsement signed by an authorized insurance company representative and certificates of insurance shall be filed with the Director of Purchasing and shall be subject to his approval for adequacy of protection prior to commencing work. Certificates shall be kept current for the duration of any resultant Contract. Please find a certificate of insurance naming Shasta Union High School District as a covered entity.
a. Please see the RMC COI with proper indorsement information for Shasta Union High School District

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

4. VENDOR ORGANIZATION AND STAFFING

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
To meet the challenge of completing a successful implementation Ray Morgan Company has assembled a team of seasoned management, operations, and technical specialists. This group will have worked together for some time, successfully implementing projects similar in scope and size. Senior team members and their roles are outlined below.

Key staff
Mike Drakulic North California – Sales Leadership
Direct Phone 530-230-4826
Fax Number 530-781-1013
Mobile 530-228-0952
Email Address [email protected]
Office Address Ray Morgan Company
3131 Esplanade, Chico CA 95973
Role Responsible for all project components and
pricing Background/Qualifications 16+
years of industry experience (Sales &
Operations) all with RMC
Erick Miller Vice President of Technology
Direct Phone 530-230-4858
Fax Number 530-749-6969
Mobile 530-321-4165
Email Address [email protected]
Office Address Ray Morgan Company
3131 Esplanade, Chico CA 95973
Role Manages our Network /Helpdesk Support
team. He is responsible for all 3rd party
integrations and network support.

Background/Qualifications 11+year of industry experience (Technology) with RMC
Paul Cavagnaro Account Manager
Direct Phone 530-226-4422
Fax Number 530-781-1047
Mobile 530-515-7911
Email Address [email protected]
Office Address Ray Morgan Company
20240 Sky Park Drive, Redding, CA 96002
Role Sales and Account Management
Background/Qualifications 26 Years working for the Ray Morgan Company

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Steve Mallory Leasing Manager
Direct Phone 925-400-4173
Fax Number 530-781-1088
Mobile 925-323-2371
Email Address [email protected]
Office Address Ray Morgan Company
7042 A Commerce Circle, Pleasanton, CA
94588
Role Responsible for “external” 3rd party finance
relationships between RMC clients (Lessees)
and the various 3rd party Lessors that RMC
works with to facilitate our end-user
financing. In addition, Steve also manages
our “internal” finance operation to help meet
the needs of our customers that require
specialized lease / finance documentation,
specific terms and conditions along with
creative payment structures that are not met
by the commercial finance community.

Background/Qualifications 30 years in Commercial finance with 18 years focusing on office equipment finance with
Bell Atlantic Tricon and Westinghouse Credit.

Ray Morgan Company firmly believes in attracting, developing, and retaining the best people available; those who are reflective of our values, carry out the highest ethical standards, and share our passion to excel. These principles are exhibited in our daily work environment.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

5. RESPONSES TO PROGRAM REQUIREMENTS
SECTION III: OFFICE EQUIPMENT PROGRAM REQUIREMENTS
A. Pricing Options
Option 1: Purchase
RMC is providing SUHSD purchase options for Multi-Functional Devices, Laser Printers and Accounting/Tracking System (and Related Technologies) in our attached documentation. RMC has provided its products and services in accordance with the requirements of this RFP.

Option 2: Fair Market Value Lease
RMC has provided SUHSD investments amount under the following lease terms:
 3-year
 4-year
 5-year
RMC will provide its products and services in accordance with the requirements of this RFP. RMC has included in detail our company’s terms and conditions for lease renewal/extensions.

Please find included, a copy of the RMC internal lease contract with terms and Conditions.

B. Required Products

1. RMC has provided in the pricing response our Multi-Functional Devices required within this RFP and categorized them based on speed as follows:
 Segment 1 - 21 -30 cpm (b/w copies per minute)
 Segment 2 - 31 - 40 cpm
 Segment 3 - 41 – 70 cpm
 Segment 4 - 71 - 90 cpm
 Segment 5 - 90 – 135 cpm
 Laser Printers – Various Speeds, with and without network interface  Accounting/Tracking System
 Related Technologies
Additionally, RMC works with vendors that support Section 508 of the Rehabilitation Act of 1972 requirements and have made commits to manufacturer equipment in efforts to develop equipment accessible to persons with disabilities.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
In our industry it is referred to as ensuring inherent usability. After obtaining a thorough understanding of the customer's usage circumstances, we give every consideration to the inherent usability of the design in keeping with the product's purpose and usage environment.

Regardless of how good a product performs, if its operation causes stress, it fails to fulfill its purpose.

Our vendors think of "universal design" as something that appears in the posture of the user when interacting with the product. Therefore, the slogan of our universal design initiatives is "designing user posture."
Not only do they analyze how and where customers interact with their product, they also watch customers' typical behavior before and after using their product. This leads to discoveries about various issues that we would not find just by looking at the product.

Our vendors continually pursue innovative idea creation that goes beyond simple problem solving in order to create products and services that customers really want to use.

The Universal Design Guide below illustrates issues by thinking from a customer’s standpoint instead of following a set fixed development rules.

The color coded areas below address:
 Issues related to physical abilities and movements
 Issues related to vision and hearing
 Issues related to aware and thought
 Issues related to emotions
Solutions range from:
 Voice Guidance and Voice Operation
 Easy volume Adjustments
 Easy to hear notifications
 ADF Access Handles (for individuals wheelchair bound) The user can operate the device without contortions or losing their balance as they stretch out a hand.  Dolly and Caster (easy mobility)

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 Shapes and Colors of Levers
 Visual Directions
 Tilting operation panels
 Animated Explanations.

2. RMC is submitting more than one model for each segment in their response. RMC has provided digital brochures on all products for your review.

C. Technical Support
RMC will provide local technical support to SUHSD as follows:
 RMC will assist the district’s sites with installation and configuration of hardware/software for networked printing in a timely manner.
 RMC calls are handled by LIVE operators during business hours. Placing a service/technical/network support/supply call is quick and easy since all phone operators are cross-trained, which eliminates the need for multiple transfers.
o Once a service call has been entered by a live operator, the service call info is paged to the technician’s cell phone.
 The technician is required to contact the customer within one hour of receiving the page with an acknowledgement of the service call and ETA. In addition, all technicians carry laptops with Cellular Wireless communication devices. Technicians access a Service Website that they use to manage their service calls remotely. Error Codes and problem descriptions are transmitted to the technicians via text page and are displayed on the Service Website.
o Should it be determined that the call is determined to be a software/network support call your call will be transferred to a ProIT Coordinator to schedule a time to handle your need promptly.
 We provide both remote and onsite support for software and hardware based on the challenge and need of the client.
o For our client’s convenience we also offer the ability to place service by via:
 By Phone: (Addressed above) Toll Free 866-754-7677
 By Email: service @raymorgan.com or [email protected]  By Fax: 530-343-5021
 By Internet: www.raymorgan.com
 RMC supports the products we sell in house; in addition, we have additional resources available from each of the vendors we partner with.
 There are 33 credentialed staff that support network related technologies.  RMC has (7) Service personnel and (4) IT personnel within a 20 Miles Radius of Redding. The backup techs will come from another pool of 12 that work within a 100 mile radius of SUHSD.

D. Technology Requirements
RMC has the capability to interface with SUHSD’s departmental IT and Network Administrator on an ongoing basis to effectively install and set-up copiers, printers and multi-functional systems on its network and install

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
and set-up appropriate software, drivers and etc. to operate and manage said equipment within individual departmental network environments.

RMC’s solutions have the capability to satisfy the following requirements for Shasta Union High School District:
 Supports TCP/IP V4 and V6
 Print Drivers for the following operating systems:
 Windows 7, 10, Server 2016, 2019
 Mac OS 10.15.x and below
 PCL and PostScript Universal Print Drivers
 Scan to SMB 2 and 3
 Ability to Disable SMB v1
 Scan to e-mail
 Scan file formats PDF, TIFF, JPG
 File compression
 Blank page removal for double sided scanning
 Concurrent scanning of copy job while print job is being processed  Single Pass double sided scanning
 Hard Drive encryption for data at rest and Hard Drive Erase with overwrite for deleted data  Documented network security hardening process provided by manufacture  HTTPS enabled web RUI
 Desktop tool allowing internal IT to see and click on the screen for end user technical support The print management software has the ability to track all relevant statistical data on print, copy and scan activities. The reports can be set up to capture the important metrics tracked by the District and automatically sent to the required personnel. Budgets and usage limits can be set up for each user. The ability to integrate with Active Directory will be key to the centralized management of the entire District. Users will need to authenticate via HID card or PIN to use the systems. Guests will have a special log in with limited access as requested by the District. Access to Google Cloud and Google Drive can be initiated with single sign on using the Print management software. The staff and faculty can send prints that will be held until they authenticate at any device. They will have the ability to modify print setting prior to output. Scanning options can be added to provide zonal OCR and database validation for scanning workflows. The above solution can be either cloud hosted or an on-premise solution
There is optional technology to assist in the print driver deployment.

E. Program Management Solution
RMC will provide the following program administration functions:
 Project manager to coordinate program implementation
 Account management for on-going contract monitoring and maintenance  On-site sales representation on a regular basis to assist in resolving problems, provide unlimited training and other customer services as required for the efficient operation of the program

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 Coordinate all the order/installation process, inquiries regarding order status, and pricing concerns  Quarterly review meetings between supplier’s account manager and SHUSD to review the previous quarter performance.

F. Delivery and Installation

1. RMC will provide a written acknowledgement of equipment delivery and installation.

2. RMC’s delivery and installation capabilities:

Delivery
Ray Morgan Company will work with SUHSD to guarantee that the removal of existing equipment and the deployment of newly contracted units are performed in a timely and precision manner.

Installation
After finalization of the equipment mix and accessories, Ray Morgan Company will place the order with the manufacturer for the specified equipment. Products will begin to be delivered to Ray Morgan Company’s Redding location approximately 7 business days after receipt of this order. Ray Morgan Company will un-box, configure and test the equipment upon delivery to our Redding warehouse. Equipment will be staged to meet the RFP delivery schedules. Additionally, we will contact appropriate SUHSD IT support staff to investigate whether the equipment can have network information pre-configured and drivers available to IT staff to ensure, if necessary, a “hot-swap” or a “trial run” of networked equipment. Training schedules will be coordinated in advance. Physically, equipment will be installed “ready to copy”. Only minimal accessories (finishers, external paper-decks etc.) will need to be attached at the copier location.

Network Installation
Ray Morgan will provide certified network engineers at delivery time to facilitate the network deployment of the devices and configuration of printing, scanning, SUHSD network device utilization monitor and any other network-related functions that the SUHSD selects to implement. Ray Morgan Company I.T. staff will work under the guidance of SUHSD IT (understanding that Ray Morgan will be acting as a knowledge resource) and follow a pre-determined schedule agreed upon between RMC and the SUHSD.

Acceptance Test
Many of these diagnostic routines are part of the equipment set-up and configuration process. As such they will be done at our location prior to delivery. Once at the customer’s location, simple testing to assure operation after a physical move is performed as well as testing to ensure everything is working correctly.

Project Management
Ray Morgan Company (RMC) has prepared the following project outline for services to install a MFD fleet, Additional Software (Cost Accounting), etc. Included in this document are the services necessary to design and implement the full solution.

In this example, we have outlined the project scope, RMC responsibilities, SUHSD responsibilities, and assumptions the project. Any necessary or requested changes to the scope of this project will be handled through the change control procedures outlined in this document.

The information in this Project Outline supersedes all previous estimates or verbal discussions on the project.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Project Management Approach
The Project Outline is managed by RMC Project Manager (PM). RMC PM will work on the day-to-day aspects of the project, making sure communication is clear and the project is on track. The project joint team will consist of personnel from the Ray Morgan Company Sales, Equipment and IT support services and Key Stakeholders within the SUHSD IT team. The Project Outline Manager will work with all resources to perform project planning. All project plans will be reviewed and approved by the RMC Project Team and SUHSD Project Team.

The project team will be a matrix in that the team members from each organization continue to report to their organization management throughout the duration of the project. The project manager/s is responsible for communicating with organization managers on the progress and performance of each project resource.

PROJECT TEAM DIRECTORY FOR ALL COMMUNICATIONS: (Please fill in as appropriate) Name Title E mail Office Phone Team
Project Scope
The scope of this project will focus on installation, configuration, and successful implementation.

SAMPLE Breakdown of an Implementation, Conversion, Transition, Training and Marketing Example:

Prior to installation, RMC shall survey and review each individual site location to insure the proposed location meets the manufacturers established criteria, including electrical requirements and network connectivity.

Provided is a complete description of an implementation process, description of various implementation task for both RMC and SUHSD and key milestones to ensure implementation timeliness.

KEY ASSUMPTIONS (SITE SURVEY INFORMATION GATHERING):
 RMC has confirmed the LAN connection is active and power and space requirements for incoming devices have been fulfilled prior to implementation.
 If a site location does not meet manufacturer criteria, then installation shall not occur until such criteria have been met by the District. (RMC will notify the contract specialists within three (3) days upon completion of survey providing all installation specifications)  MFD’s to stay have been identified as such prior to the installation day.  RMC and SUHSD Site coordinators have developed a detailed cutover plan, which is documented in the site’s Implementation Plan workbook.
 All device locations are labeled with DNS name and IP address.  Where possible, devices have been delivered to a secured pre-designated staging area for deployment throughout the building.
 Not all locations will require a staging area—in those areas, equipment will be delivered directly to the final business location, and will be configured there.  Line of Business Managers have been identified and notified of the installation dates and times by site coordinators.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 Training schedule has been reviewed with the LOB Managers.

1. Order Process- RMC Implementation team will initiate order and track tentative delivery date of equipment.

Following validation meetings and exception process, RMC Implementation team will place the equipment orders as stated in the Order Process documentation. The RMC Implementation team will track the order and keep SUHSD apprised of the delivery date that is expected. The RMC Account Manager will work with RMC Logistics and RMC Service personnel to schedule installation dates for the ordered equipment.

Task Owner/s: RMC Implementation Team

2. Pre-installation walk-through.

Once notified of the completion of any facilities related tasks relating to the equipment installation, the RMC Lead will walk the floor or site to be implemented along with a designated SUHSD Representative and SUHSD Facilities Representative. This is to ensure that all locations are identified with the DNS name and IP address and that power and space requirements for the incoming device have been fulfilled.

Task Owner/s: RMC Lead/ SUHSD representative/ SUHSD Facilities

3. RMC Logistics Scheduler will confirm delivery.

One day prior to delivery, the RMC Scheduler from Logistics will inform the SUHSD Site Coordinator for that location that delivery is scheduled for the following day.

Task Owner/s: RMC Logistics Scheduler

4. Pre-installation communication.

The day prior to each floor/work area’s equipment installation SUHSD will send e-mail correspondence to all end users and key operators on that floor to inform them of the scheduled installation date (this may follow delivery in sites using a staging area).

Task Owner/s: SUHSD

5. Equipment delivered to specified locations
RMC Logistics will deliver equipment to SUHSD specified location.

Task Owner/s: RMC Logistics

6. Is staging area being used?
Prior to implementation and delivery, SUHSD and RMC will determine if a staging will be used for the facility.

If “Yes”, proceed to Step #7. If “No”, proceed to Step #9.

Task Owner/s: SUHSD Project Manager/ SUHSD Facilities Manager/ RMC Team Leader

7. Equipment moved from truck to staging area on delivery date.

RMC Logistics personnel will place equipment and related accessories in the staging area. The SUHSD Site Coordinator will be the delivery/ sign in contact name used on delivery related paperwork. A designated SUHSD Network Services Representative will be required to sign off on the Delivery and Acceptance form.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Task Owner/s: RMC Logistics/ SUHSD Site Coordinator

8. In staging area, identify devices to be installed on floor.

The staging area will be organized by floor, with each device for that floor prepared and organized to ensure smooth operation on the installation day. On-site RMC personnel will confirm RMC ID and Serial number coincide with project plan documentation.

Task Owner/s: RMC Implementation Team

9. Equipment delivered to production floor on floor installation date.

If the devices being delivered are not going to a staging area prior to use, the devices will be delivered directly to the specified area on the delivery date. RMC will coordinate appropriate RMC personnel to be on site on the delivery date for support of the installation and training.

Task Owner/s: RMC Service Technician/ RMC Implementation Team/ RMC Project Coordinator/ RMC Logistics

10. Set up base product configuration to manufacturer’s specifications.

The RMC Service Technician will perform installation and configuration of the hardware and accessories to the specifications supported by the manufacturer and configure control panel copy settings according to SUHSD standards for that device. The Service Technician will perform installation of any paper finishing or accessories and perform proper testing of the unit plus accessories after hardware installation is completed.

Task Owner/s RMC Service Technician

11. RMC Service Technician will enter IP address, DNS name, subnet mask and gateway into the new device.

In this step, the device is configured with the information to identify the printer. The RMC Service Technician will enter this information into the device.

12. Connect the device to the network.

The RMC Service Technician will use the following SUHSD procedure to connect the device:

CAUTION: Do NOT plug an RMC laptop into the NIC of the MFD for any printer configuration.

CAUTION: Do NOT connect the new MFD to the SUHSD network before the new DNS name is assigned.

Verify DHCP is OFF.

Enter IP address and DNS name.

Turn the MFD off.

Plug in the LAN cable.

Turn the MFD on.

Print the new configuration page.

Validate print is working by printing a test page from one user’s workstation.

Task Owner/s: RMC Service Technician

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______

13. Fax and Scanning Setup
With the introduction of users simply identifying themselves at the MFD, a whole new world opens up as it relates to scanning workflow. As the user moves around in the MFD selecting functions, their credentials follow them, dynamically configuring the device accordingly. Below are the features that SUHSD will benefit from:

Scanning Options (All may/or may not be included based on chosen configuration):
 Send To Myself: Since users are logged in, there will be a button on the screen titled “Send to Myself” When a user presses this, their email address will be populated and the scan will go directly to their email. This work flow is simple and effective.  Send to Home Folder: Larger enterprises utilize standards like Home Folders in Active Directory to streamline user data. A user will be able to press the button “My Folder” and the scan will go directly to their home folder as configured in Active Directory. The main benefit of this is to use a standard that is already established and is managed centrally. Scan to Folder reduces the workload on email servers.
 Scan to Word and Excel: A user is able to quickly convert documents into Word and Excel by following these steps. On the MFD press “Scan to Word” and they will receive an email with their Word Document. We know who to send the email to because they have logged in via their card or PIN.
 Scan to Fax Server: To send a fax, a user simply enters the fax number into the Scan Screen. Since there are only numbers entered, the scanner knows to send to the fax server for processing. No cover pages are required because the fax server knows who sent the fax. The coversheet is dynamically configured based upon the logged in user. The logged in user does not need to wait for confirmation of the fax as it will be emailed to them.
 Scan to SharePoint: We find that many of customers who have requested SharePoint integration simply want a quick way to get documents into the repository. As an option if granular SharePoint integration is needed the solution is available and at an additional fee.  Scan to Google Docs: Users can scan and see their Google Doc repositories directly from the device. As different users use the MFD, the credentials will change based upon the user to insure high level of security.
 Document Management Integration (Add-On): Many organizations have document management software in place. One of the weaknesses of systems is OCR and indexing documents at time of scan. RMC is able to add features that will allow users to index documents directly from the device and upload them to their final destination. Further details can be provided after a discussion takes place of desired objectives along with disclosure of current Document Management systems being used takes place.

Task Owner/s: RMC Service Technician/ RMC Implementation Team

14. Print a configuration page.

The RMC On-site personnel will confirm information recorded is consistent with all documentation and compiles configuration pages with DNS names for the devices installed on the floor. Once the floor is completed, scan and send the documentation to the RMC Project Coordinator.

Task Owner/s: RMC On-site personnel

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
15 Label the new device with the SUHSD Label.

RMC On-site personnel will label the newly installed device with a label provided by SUHSD to consist of the SUHSD Help Desk contact information, machine serial number, RMC ID #, DNS Name/Host Name and IP address.

Task Owner/s: RMC On-site personnel

16. End Users will install print drivers on their desktop for incoming equipment.

Following the e-mail correspondence from SUHSD Network Personal, the end user will install the print drivers relating to the secured print queue, primary, and secondary devices they will be using. The e-mail correspondence will instruct the end users to identify the location of their printers (from the sticker located on the device) and take down the DNS name, model number and IP address for those printers to install the print drivers.

Task Owner/s: SUHSD End Users

17. Offer support to end users for assistance in installation print drivers.

If the end users have not successfully installed the drivers required, SUHSD Network Personnel, supported by RMC Trainers and other on-site personnel will assist end users in installation as needed on the day of installation.

Task Owner/s: SUHSD Network Personal/RMC On-site personnel

18. Training Process- Conduct Key Operator and End User training at each machine.

RMC Training staff will instruct Key Operator on selected advanced device operation, reading machine meters, ordering supplies and selected preventative maintenance applications. User training will be offered in a classroom setting in accordance with the predetermined training schedule and RMC representatives will walk through the implemented area to field questions. Additionally, RMC will be available for questions throughout the implementation period
Task Owner/s: RMC Training Staff

19. Help Desk Process- Communicate Help Desk process for service related calls to end-users.

The RMC Training Staff will provide documentation of communication process with help desk.

Task Owner/s: RMC Training Staff

20. Communicate to appropriate personnel the installation is complete.

Before departure, the RMC representative will contact the local SUHSD Site Coordinator and the RMC Project Coordinator to communicate the day’s activities was successfully completed. RMC’s Implementation Team will ensure that open issues are identified. The RMC Implementation Team will also scan the configuration pages for devices installed that day and send the documentation to the RMC Project Coordinator. RMC Project Coordinator will pass this information on to the RMC Project Coordinator.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Task Owner/s: RMC Implementation Manager/ RMC Project Coordinator/ SUHSD Site Manager/ SUHSD Project Coordinator

21. RMC’s Project Coordinator will update the master documentation with an implementation date, indicating the printer implementation is complete.

Upon completion of implementation at each site, the RMC Project Coordinator will update the devices on the master documentation and forward the updated sheet to the SUHSD Project Manager and RMC’s PNC Fleet Manager.

Task Owner/s: RMC Project Coordinator
G. Equipment Maintenance
RMC coordinates all service calls through a centralized dispatch desk as follows:
 Machine is experiencing a malfunction
 Customer or remote diagnostics system contact central dispatch  Dispatch logs call noting make, model, serial # and problem  A unique ticket number is assigned to the call
 The customer is given the ticket number for reference  Dispatch places call with appropriate service technician  Service technician responds back to dispatch upon completion  Repair and total down time are then calculated
 Problem ticket is then closed
 Credit for service copies
 Monthly reports will be compiled for compliance of standards and exception for credit  Similar equipment will be furnished to the District on a no charge loan basis within one business days, if equipment covered by the maintenance will be out of service for more than two business days Service Support: When needing support for hardware of software systems, RMC has provided clients with multiple methods to request service.
- Phone: Clients can call directly to the service dispatch department to place a call. RMC does not use an automatic, unattended phone tree system. Only live operators will take the request.
- RMC Web Portal: (See the overview below) Every department can have their own customized web portal to log a service request. Once set up, the user will have a passcode that will bring them to a dashboard that will have their contact information already uploaded. All that is need is the RMC unit tag number and the issue to be resolved. - Email: The customer enters the RMC service address ([email protected]), unit tag number and issue. The sender information will also be logged for follow up communication. - Fax: For the departments that still use analog communication. All that is needed is the unit asset number and the issue. The RMC database will contain all the necessary information for location and contact.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
- Remote Service Alert: For hard error codes that lock up the unit and are visible from the control panel, there will be a communication sent to RMC that will outline all the required information to send a technical to the site for repair. Other issues such as quality or intermittent jamming may not throw an error code. These issues will still need to be called in.

Online Web Portal: Is one of the most appreciated services that RMC provides clients. Users will have the ability to log into a secure web portal to access information on their account, view billing, request service and supplies and view usage by machine. The RMC customer web portal is the preferred method of managing the unit. All critical device information is available 24/7 and updated real-time. Many important data-points can be accessed remotely from the web portal: 12 month service history with comments, device usage, location and billing history. RMC will fully train all clients on how to log in and see only the units in their facility.

The log that will outline all issues, causes, response time, downtime and restoration time. The client web portal has the information that will assist in understanding the units performance.

Home Page – Dashboard Placing Service Calls
View 12 Month Service History

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Service Call Communication: Once the service call is logged by any of the methods above, RMC support protocol takes over. First, the contact associated with the unit (or the person initiating the call) will receive a confirmation email. Recapping the issue and logging the time and issue. Below, is a screen shot of an actual email received by the user.

Customer Service Dispatch and Call Complete Email Notification The technician assigned to that asset will receive an alert on their smart phone containing all the information included in the above alert. The tech is required to call the contact within one-hour to provide an ETA to be onsite at the unit. Less than 4 hours is the target. Once tech arrives at the unit, the issue will be repaired. Before the tech leaves, they will perform a clean and check of all the components of the system. The goal is to make sure that parts with specific yields are reviewed. If the threshold is pending soon, the tech is instructed to replace ahead of failure. Having to return to the same unit days or weeks later can be avoided. In the Bay Area, travel time is the biggest expense. Replacing a part early can save downtime for the client and expense for the service department. A win-win.

Service Escalation: The District will have the ability to escalate any questions or issues directly to the assigned service manager. RMC receives full support from the manufacturer due to the commitment to only use original manufacture equipment (OEM) parts. No third-party components are used that will cause the manufacturer to point a finger in another direction. If RMC cannot diagnose the cause of a problem, the manufacturer will fly out to assist. The usually takes place at the RMC warehouse because if there is any delay in getting a device back up, RMC will put a loaner on site to avoid any workflow interruptions at the client location. If our client ever has any lasting concerns about the reliability of the device, RMC will replace the device with a model of same capabilities anytime during the contract period up to 5 years.

Service Alert Reporting: RMC has software that can generate an email to specific District staff on specific conditions. For example, a local user wants to know when paper is low, an email can be sent

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
only when that condition is met. Maybe, the key operator of that department doesn’t want to be bothered with supply alerts and only wants to be informed when there is a jam or the device is down with an error code. An email can be sent for only those conditions. The program has a helpful dashboard for users that want to proactively monitor the fleet. Here are two screenshots to illustrate.

Floor Plan Device Dashboard Device List Dashboard
Supply Management: RMC has a fully automated method for sending toner out to the copiers in need. The units will send an alert directly to RMC when the device gets below 20% remaining. The specific cartridges are shipped 2-Day UPS directly to the device’s location to the attention of the designated user. Depending on the units monthly volume, 20% could be 2 months away or 2 days away. RMC can also provide an additional set of toners as backup to the auto-replenishment system.

At anytime, users can email ([email protected]) or use the phone, web portal or fax to request supplies.

H. Training
Ray Morgan Company will utilize multiple personnel skilled on various equipment to perform the initial training for designated SUHSD employees at the time of installation. Ray Morgan Company will provide ongoing training throughout the five year contract as needed at no additional cost. The Account Manager (Paul Cavagnaro) will be in charge of scheduling training sessions for the SUHSD personnel.

Our goal is to continue education for the life of the agreement. Below is a cross section of a training plan when implementing a new fleet of copiers.

Description of the Training Process:

1. RMC schedules the training sessions and contacts Key Operator(s).

A representative from RMC will confirm with the Key Operator(s) (identified during the Recommendation Meeting) the date of the training sessions. The training sessions will be held prior to and during the installation.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Key Operator training will be hands-on and conducted at the device. The methods of end user training will include both classroom training and trainers roaming the floors to assist users. RMC will verify that any necessary equipment or materials will be available.

2. Communicate Time and Location of Training Session(s).

Signs will be posted at the devices and in other areas to notify end users of the training session date, time, and location.

3. Conduct Key Operator Training
The RMC trainer will have all attendees sign a training sign-in sheet.

The RMC trainer will provide training for the following topics:
 Key Operator Responsibilities
 Service Call Placement
 Ordering supplies (toner and staples)
 Adding paper, toner, and staples
 Clearing paper jams
 Obtaining meter reads
 Basic Troubleshooting
 Contacting the help desk

4. Conduct End User Training
The RMC trainer will have all attendees sign a training sign-in sheet.

The RMC trainer will provide training for the following Copy functions:
 Copying from the glass and the document feeder
 Making 2-sided copies
 Using finishing options
 Adding paper
 Selecting paper sizes/drawers
The RMC trainer will provide training for the following Print functions:
 Accessing the print driver
 Choosing number of copies
 Selecting print settings
 Selecting page setup options
 Submitting different job types (Document Server, Locked Prints, etc.)  Selecting finishing options
 Selecting paper source options
 Sending jobs to other printers
 Printing on envelopes

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
The RMC trainer will provide training for the following Fax functions:
 Faxing from the copier
 Faxing from Handheld devices for SUHSD approved cell phones The RMC trainer will provide training for the following Scanning functions:
 Scan to email
 Scan to home folder
 Scan to potential workflows leveraging other departmental applications The RMC trainer will provide training for the following MFD topics:
 Service Call Notification
 Ordering supplies (toner and staples)
 Adding paper
 Clearing paper jams
 Basic Troubleshooting
 Contacting the help desk

5. Distribute Quick Reference Guides for End Users.

The RMC representative will provide a small supply of Quick Reference Guides. Additional Quick Reference Guides can be made available electronically. See page 32 for sample Quick Reference Guide.

6. Key Operator Sign-off on Training Checklist
During the training sessions, the RMC representative will complete a Training Checklist. Following the training, the Key Operator(s) will sign the checklist to verify that the training has been completed.

7. Has all Training Been Completed?
Once all training sessions have been held and the Key Operator has signed off for each session, move to Step 8. If not, continue to conduct the training sessions.

8. RMC faxes signed Checklist to RMC Project Manager
The RMC representative will fax the signed Training Checklist after all training sessions have been completed back to the SUHSD to verify completion.

9. Follow-up Training Scheduled as needed
If additional training is needed, RMC should be contacted and a new training session will be scheduled.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
I. Service Guarantee Commitments
Up-time Performance Guarantee
The Systems provided under this Agreement will be operational with a quarterly uptime average of 96%, excluding preventative maintenance time, or we will, upon your request, provide a loaner of similar or upgraded features at no additional cost, until the system is operational at the committed level of performance or client requests to have unit replaced under Performance Guarantee Exchange program.

RMC Performance Guarantee
At the Ray Morgan Company we measure our success by one standard: TOTAL CUSTOMER SATISFACTION.

Every one of our employees is committed to ensuring that this is not just a marketing slogan but part of our everyday company culture.

As part of the above commitment we are pleased to extend to all of our customers who purchase a new or reconditioned product from us the following Performance Guarantee:

If at any time and for a period of up to 5 years from the date of purchase of any copier equipment from RMC, and as long as the unit is continually covered under an RMC Maintenance Agreement, we will, at your request and for cause, replace the machine in question with another one of same or similar model, age or newer and meter at absolutely no cost to you.

All we ask is that you will provide us with a written
description of what your equipment complaint is and give us 30 days to resolve the problem to your satisfaction. Should we fail with a remedy within the stated timeframe we will then promptly exchange the machine in question.

J. Reporting
RMC has the ability to and can provide the following reports in hard copy/soft copy on a quarterly basis:
 Population of digital copiers and Laser printers sorted by:
 Model
 Serial Number
 Location
 Install date
 Average Monthly Volume
 Response time
 Repair time
 Uptime
 Total service calls
 Operational costs sorted by Department

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
RMC agrees to provide other reports as reasonably requested by Shasta Union High School District at no additional cost.

K. Product Certification
RMC certifies and warrants that all products sold to SUHSD under any agreement resulting from this RFP shall be NEW, recently manufactured from new design and components and never used.

L. Minimum Multi-Functional Device, Laser Printer and Accounting/Tracking System Specifications
Multi-Function Devices
Businesses of every size face a similar challenge: Employees need instant access to office technology to complete their tasks and move ahead with their workloads. But when network administrators are constantly interrupted to resolve print, copy and fax-related issues, it wastes time, drains resources and prevents them from focusing on business-critical tasks. What’s more, poorly managed multifunction printers (MFPs) may prevent the business from realizing the return on investment (ROI) and strategic advantage promised by these highly functional network devices.

The solution is choosing MFPs that offer advanced functionality coupled with intuitive, centralized management via built-in features and effective management software.

RMC’s multifunctional printers and software solutions meet these criteria by streamlining device setup, management and maintenance tasks. Standard features enable administrators and service providers to keep on top of maintenance and supply issues, while Web-enabled software solutions make it easier to manage device settings, facilitate secure user access and minimize costs across the enterprise. The result is time saved and improved ROI from MFPs.

These RMC solutions can also help streamline workflows, boost collaboration, control expenses, secure information, improve accessibility, and reduce the impact of printing on the environment.

CATEGORY 1:

Volume 2,500-6,500 copies/month
11 - 30 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet Bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
CATEGORY 2:

Volume 6,500-15,000 copies/month
31-40 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet Bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999
CATEGORY 3:

Volume 15,000-50,000 copies/month
41-70 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999
CATEGORY 4:

Volume 15,000-50,000 copies/month
71-90 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-100 sheet minimum with job building Minimum 50 sheet bypass tray
Minimum 3,000 sheet capacity including at least 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 50 page staple/finisher with electronic sorting Multiple copies: 1-999
CATEGORY 5:

Volume 50,000-100,000 copies/month
91 - 135 B&W Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder 100 sheet minimum with job building Minimum 50 sheet bypass tray
Minimum 3,000 sheet capacity, including at least 2 drawers that hold a minimum of 500 sheets each Reduction and enlargement, minimum 25-400%
Automatic duplexing

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Minimum 50 page staple/finisher with electronic sorting Multiple copies: 1-999
COLOR CATEGORY 1:

Volume 2,500 – 6,500 copies/month
21 - 30 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet Bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999
COLOR CATEGORY 2:

Volume 6,500 1 15,000 copies/month
31-40 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet Bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999
COLOR CATEGORY 3:

Volume 15,000 – 50,000 copies/month
41-70 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheets minimum
Minimum 50 sheet bypass tray
Minimum of 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 30 page staple/finisher with electronic sorting Multiple copies: 1-999
COLOR CATEGORY 4:

Volume 50,000 – 100,000copies/month
71-90 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder-50 sheet minimum with job building Minimum 50 sheet bypass tray
Minimum of 3,000 sheet capacity, including at least 2 paper trays that hold 500 sheets each.

Reduction and enlargement, minimum 25-400%

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Automatic duplexing
Minimum 50 page staple/finisher with electronic sorting Multiple copies: 1-999
COLOR CATEGORY 5:

Volume 50,000-100,000 copies/month
91 – 135 Color Copies/Prints/Scans per minute for 8 1/2 x 11 image Continuous copy meter
Automatic document feeder 100 sheet minimum with job building Minimum 50 sheet bypass tray
Minimum 3,000 sheet capacity, including at least 2 drawers that hold a minimum of 500 sheets each Reduction and enlargement, minimum 25-400%
Automatic duplexing
Minimum 50 page staple/finisher with electronic sorting Multiple copies: 1-999
Laser Printers
RMC supports top printer vendors. Canon, Kyocera, and HP Laser Printer solutions designed for advanced reliability while reducing the environmental impact and cutting printing costs. These solutions are considered a reliable partner for workgroups that require a high level of functionality, ease-of-use and represents the smart choice for eco-friendly, cost-conscious offices.

Ray Morgan Company is a Premier HP Print
Provider. RMC provides a variety of choices
entry levels speeds to high paced
performance driven units with the long life imaging drum, high yield toner and industry-leading maintenance intervals. Your business can realize significant printing and operating costs that help your company’s bottom line by working with. You get your documents quickly with fast warm up and first print times but without sacrificing energy efficiency.

Standard networking lets you share and manage the printer efficiently. Standard 2-Sided duplex printing can cut your paper use significantly. You have flexibility for printing new types of documents on heavy or coated paper stocks from up to 5 multiple sized paper sources. Now you can reduce current printing costs and adding new capabilities to your office to do more printing in your office cost effectively and stop paying external suppliers. That adds up to real savings for your bottom line.

We are uniquely qualified to provide the right printing solution for your environment. By working with you to evaluate the answers to these questions, we can provide printing solutions that are optimized for your functional needs, volume, and budget.

When choosing a printer for your business, there are a number of things you need to consider:
 What options that I need are included?
 What is the reliability record of the printer?
 Can I easily manage and troubleshoot the printer?

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 How long does it take for the printer to get a first page out?  What is the total cost of ownership?
 What kind of security tools does it offer?
LASER PRINTER CATEGORY:

Low B&W Laser printer with network interface
Medium B&W Laser printer with network interface
High B&W Laser printer with network interface
Low Color Laser printer with network interface
Medium Color Laser printer with network interface
High Color Laser printer with network interface
All Laser printers must be Non Host based printers
Wireless Laser printers various speeds

ACCOUNTING/TRACKING SYSTEM
Track Print, Scan, Copy and Fax usage by User, Device and Department Users need to be identified based upon login
Users able to select Cost Centers for bill back
Follow me printing
Please outline any additional features
RMC works with several different options in the cost accounting, scan workflow, and secured print realm from uniFLOW, ULM, Papercut, Equitrac, AA-Prox to Prism. All of which are included in the brochure documentation section. RMC will help you firm in choosing the best solution for your environment based on your needs and requirements.

What information does our solutions provide?
 Who printed the job?
 Which department?
 Which cost center or grant to charge the work to?
 Where was the job printed?
 Was it printed single or double sided?
 Was the job B/W or color?
 Which paper tray was used?
 How many pages?
 How many copies?
 Highest used printer/MFD
 Highest printer usage by an employee
 Highest color usage by an employee

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Besides cost analysis what else can cost accounting software do?  Ability to control and offer wireless printing on wireless device like iPAD’s, iPhone, Smart Phones etc.
 Secure Print – Follow me printing
 Universal Print Driver
 Uniform User Experience on all machines making each machine display panel a replica of the others
 The power to enforce “Green Initiatives” like saving paper  The ability to route documents through workflows like: expenses, scan to yourself, scan to email, process invoices, etc.  Integrates with existing back office systems
The list goes on and on of how RMC’s solutions can help. Key areas of focus with these products has been to:
 Provide wireless printing solution
 Gain control
 Increase security
 Increase end user experience and productivity
 Leverage the MFP investment
Track All Output Costs:
uniFLOW helps the finance department track and assess the organizations current printing costs. For Canon MFDs, copy, fax and scan usage can also be recorded along with any printing activity.

Each printer can be assigned multiple price structures, allowing the tracking of charges to the user as well as the internal printing costs.

Budgets can be set to stop users printing more than they are entitled to. Managers' authorization can be required before printing large or expensive jobs.

Multi-level cost codes can be assigned to print and copy jobs making sure the correct budget is charged for the work.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Collect Secure Jobs From Any Printer:

One disadvantage of using an MFD rather than a local printer is that someone may mistakenly pick up another users print job. This is not the case any longer, thanks to uniFLOW. uniFLOW allows print jobs to be stored on a server and only be released once the user is standing next to the printer. Users working outside the company network can also send jobs via the internet to be collected when convenient.

The uniFLOW MEAP applet on the imageRUNNER device presents end users with a very rich user interface to select and control their jobs and even preview the first page of the document. If needed, they can also make changes to the document before it is printed.

Secure printing prevents confidential documents from being left on the output tray for anyone to see. Strong and secure authentication and control through multiple methods of identification and access including integrations into corporate card based systems (For e.g.: HID Proximity, Legic/Mifare, Hitag, Magnetic, etc.) Mobile Release:

All of the print release capabilities within uniFLOW are seamlessly supported for mobile users. Mobile jobs can be released from any uniFLOW controlled printer via card access or pin code. In addition, the mobile device itself can also be used to control the release of the print jobs at the device. Via the uniFLOW mobile web browser page users will be able to identify themselves, select a printer and then select which of their jobs to release.

There is also a uniFLOW native app for Apple iOS and Android devices like iPod, iPhone, iPad and Droid tablets. The app enables the mobile device to identify the printer, for example by a QR code, select a print job from the user's personal print queue, select desired print settings and release their job.

Use Any Printer on the Network:

Since any user can select any printer on the network to release their job, regardless of model or manufacturer, uniFLOW includes a Universal Printer driver to ensure the output is exactly as the user expects.

Once the user has been identified at the MFD a list of jobs waiting for him or her is displayed on the device panel where the user can decide to change how the job will be printed before releasing it.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Control How Jobs are Printed:
uniFLOW also allows the interactive routing of print jobs to the most cost effective device or the routing of print jobs to alternative devices, if a printer is not available. Users are made aware, if desired by management, what the cost of the print job is prior to printing and gives a lower costing alternate device.

These savings are recorded in the uniFLOW database and a cost savings report is prepared and available to management for review.

Additionally, should you require it, an advanced authorization workflow can be built into uniFLOW which would require approval for print jobs when certain criteria are met. For example: any print job less than 100 pages, no authorization is needed, but if the print job exceeds 100 pages, authorization is needed by their manager.

Restrict Access to the MFD:

With the tight integration available for uniFLOW and the Canon MFDs, the IT manager can set access policies to each device. For example, staff can only be allowed to copy in color on the MFDs next to the managing director while managers can copy in color on any device.

Advanced Device Management:
uniFLOW v5.1 introduces new capabilities for complete print infrastructure management by combining user based print management with device based print management into a single system. uniFLOW now incorporates powerful device meter and status information capture technology across multi-vendor device fleets.

This is complemented by a flexible workflow capability which produces dynamic alerts on device status changes (i.e. low on toner) and enables efficient consumables management and control maintenance activities. Reports on print activities and user behavior allow unique insights in order to achieve a more efficient and cost-effective print environment.

Device Monitoring
The collected data can be used to control and optimize the complete print environment. uniFLOW allows for the definition of actions, including messages to users or the help desk depending on the data received. This notification workflow includes alerts and consumable status.

Reporting
uniFLOW provides a number of reports which help to manage the print environment. These reports contain information about the inventory, show over and under-utilized devices, can compare the use of consumables over different time periods.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Integration with Back-Office Systems:

Access to the device can be controlled by a variety of cards, fingerprint, PIN number or username and password. uniFLOW can integrate with the organization's existing user directory or it can "self-learn" which card belongs to which user removing the burden from the IT department.

Workflows:
uniFLOW allows the administrator to define a precise workflow for each document type, allowing many different processes to take place. These different workflows can either be selected manually by the user or the document type can be automatically detected by uniFLOW and the appropriate workflow applied. Think of processing HR Records, Expenses, and other labor intensive items by using any of your MFD’s as on ramps to feed your MS SharePoint or LibertyIMS solutions.

Control your GREEN Initiatives
Ray Morgan Company’s highly detailed uniFLOW Printing Intelligence Reports will be able to demonstrate how faculty, staff, and students have embraced the new technology and are actively participating in helping the district achieve its “Go Green” goals.

Related Technologies
Related Tech: Visual Communications
As an authorized Ricoh provider, RMC has access to the most advanced Digital Displays, Smart Boards and Teleconference technology.

Related Tech: Managed IT Solutions
Established in 1956, the Ray Morgan Company (RMC) has grown to be one of the largest independent office technology and services organizations in the United States. Approximately 15 years ago RMC decided to enter the IT services industry by acquiring a small IT firm. Since that time, we have grown and refined our IT services division. IT and cybersecurity services are now one of RMC’s fastest-growing divisions.

Our company's mission is to ensure the ongoing trust and loyalty of our clients by providing them with uncommonly great customer service and value. Our business experience, holistic approach, and dedication to customer services are what have made our IT services division so

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
successful. For RMC accomplishing great customer services and support means aligning our services with our customer's needs.

Areas of Focus:

1. Peace of Mind:
 True Partnership. Established in 1956 Ray Morgan Company has built our business by providing great customer service. Ray Morgan Company is a technology partner you can depend on.  Change Managed. Managed IT services offers a scalable approach allowing your business to receive on demand support to match changing needs.
 Expertise on demand. Our broad experience gives your business access to the right person at the right time. We are set up to mitigate labor bottlenecks. Your vCIO will provide direct account management, but we diversify your support information ensuring you always have access to the support you need.

2. Business Resilience
 24/7 Security Monitoring. Cybercrime is at an all-time high. That’s why RMC invests in your security with advanced security options customized to provide maximum mitigation.  Recovery and Remediation. Protect and recover your data with advanced onsite and offsite backups.  Uptime. RMC monitors your network and server 24/7 to ensure maximum uptime. We know the cost when technology is down.

3. Performance
 Enterprise Equipment. Ray Morgan will provide a business grade switch, firewall and a wireless access point for each office that we support. This allows us to maximize visibility, performance, reliability and support.
 Monitoring. Looking for specific performance data on a key device? Our technology provides key metrics to help make the right performance-based decisions. We managed your device lifecycles to ensure equipment meets performance expectations.

4. Productivity
 Strategic Technology. We believe in technology that maximizes your workforce. We leverage technology like O365 that improves efficiency and empowers your users.  Vendor Management. Don’t let your employees be dragged down by technology. We support any Windows based applications that have active support contracts. Let us sit on hold with your technology vendors so your team can get back to work.

5. Planning
 Technology Planning: Your vCIO partners with your team to help direct system integrations and new technology purchases. Include us early and often and we will make sure your system infrastructure supports your business goals.
 Cost Management: Our advanced reporting tools make it easy for your vCIO to assess hardware and licensing lifecycles making sure you never accrue too much technology debt

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Ray Morgan Company Managed IT Solutions:

Network Equipment. RMC Managed IT will provide a business class firewall, network switch and access point to provide the fastest, most secure and most reliable network possible. This covers 1 device each per location under your support plan. Additional hardware detailed above.

Network Monitoring. 24/7 network monitoring services are used to provide the information to keep all systems running efficiently. RMC Managed IT will monitor and report on any network-based issue 24/7.

Proactive Maintenance (Server/Network/Workstation). RMC Managed IT will perform all desktop and server maintenance and perform regular reviews of your network security. Regular system optimization, patching and routine configuration are also included.

Support (Server/Network/Workstation). Remote support is provided Monday through Friday 8am-6pm. RMC Managed IT will provide additional onsite support as needed between the hours Monday-Friday 8am-5pm.

There is also an optional 24x7 remote support add-on available for organizations that require after-hours support.

Vendor Management (Network/Server/Workstation). Keeping track of AT&T, Comcast, Antivirus, and all of the other vendors involved in IT can be a full-time job, especially when it comes to project time. We’ll take care of this for you.

Base Security Services. Firewalls (with a comprehensive gateway security suite) and anti-virus/anti-malware security are included.

Technical Consulting. A big part of running a business is making intelligent and successful decisions around your Information Technology needs. Our Technical Consultant can offer those services as part of contract at no additional charge.

Quarterly Business Discussions. A quarterly report is presented in person and typically includes the following:
 Ticket review
 Performance/utilization of supported hardware
 Drive space usage
 Patching and maintenance overview
 Antivirus and antimalware scans
 Hardware warranty and aging report
Project Services. In these instances, an assigned Engineer would create a quote(s) and scope of work (where applicable) that would detail out the project. Examples:
o Replacement of an expired server.
o Setting up a new office and all related infrastructure. o Wireless network that is outside of a basic configuration. o Upgrading a line of business application to a new version. o Adding a line of business application.

Advance Security Solutions:

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Advanced Threat Detect & Respond: Next generation antivirus that uses behavior analysis to identify malware.

Unusual activity generates a ticket at our 24/7 Security Operating Center. Services includes up to a 1-milliondollar ransomware warranty. Remediation services included for all devices with this service. o Protects against: Zero-day attacks, unknown malware, anomalous behavior and malware. o Coverage: Per endpoint
o Business Goal: Protect covered devices from cyberattack and fortify backups for covered devices.

Network Detect and Respond (SIEM): Log management solution that utilizes behavior analysis to identify anomalous activity on the network. When unusual network traffic is detected a ticket is created with our security operating center to investigate.
o Protects against: Cybercriminals in the network.
o Covered Devices: Per device
o Business Goal: Identify cybercriminal on the network prior to damage being done. Reduce time in the case of an attack with network level forensic evidence. Support for PCI, HIPAA and NIST-800 compliance reports.

Office 365 Risk Watch: Monitor O365 accounts for abnormal activity such as user with leaked credentials, signins from suspicious IP addresses, sign-ins from malware-infected devices, impossible travel to atypical locations, sign-ins from unfamiliar locations, and sign-ins from anonymous IP addresses. o Protects against: Cybercriminals access company email and files on O365 o Covered Users: Per domain
o Business Goal: Secure Microsoft O365 Cloud solution from unwanted access.

Security Awareness Training: Monthly mock phishing attacks ran against users. Users who fail are required to participate in phishing training.
o Protects against: Attacks deployed or initiated via email. o Covered Users: Per user
o Business Goal: Stop attacks at user level before attack hits the system.

DNS Filtering: This cloud-based service acts as a secure DNS resolver which makes sure the website you type in reaches the appropriate IP address. It also identifies all known malware site and blocks access to them inhibiting the initiation of an attack and the perpetuating of a successful attack. o Protects against: Known malware sites and DNS hijacking. o Covered Users: Per site
o Business Goal: Additional layer of security for all users. Important roaming coverage for mobile workers who are not covered behind your firewall.

Darkweb Monitoring: Ongoing monitoring and reporting of compromised passwords associated with email domain.
o Protects against: Hackers using company credentials to access systems. o Covered Users: Per domain
o Business Goal: Secure company credentials.

Fortify for Protection (Reporting): End point and End user-based risk reporting. Identify users and devices with the most vulnerability.
o Protects against: Security gaps with devices or users. o Covered Users: Per device
o Business Goal: Identify the weakest links in your security armor.

Notable Technology Partners
 ConnectWise
 Webroot

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 Fortinet
 Dell
 Sonicwall
 Microsoft
 Hewlett Packard (HP)
 Auvick
 RapidFire
 Labtech
 Event Tracker
 IT Glue
Available services not mentioned in response:
 Hardware and licensing purchasing.
 Back up disaster and recovery solutions.

Related Tech: Enterprise Document Management Solutions - Laserfiche Retrieve a document with the click of a mouse and you have just improved your organization’s efficiency. If you have business processes that need to be automated, an electronic document management system can provide that capability.

The benefits of a Document Management System
 Increased profitability through increased productivity  Enhanced competitive advantage through accessibility of client information
 Ensured regulatory compliance
 Enhanced B2B and B2C relationships
 Reduced litigation risk and liability through increased security What would happen if?
 What would happen if there was a natural disaster?
 What are the legal consequences for losing all or a portion of your student/employee files?  What would happen if your files were compromised or hacked?  What if your file storage does not meet compliance regulations?  Could a failed audit result in lost funding?
RMC can update your document process with an efficient document management system that offers reliability, security, and mobile user access methods. This will allow you to eliminate paper based file storage systems which will ultimately give your organization more productivity and efficiency.

Related Tech: Paperless Fax Server Solutions
Leverage your VoIP or internal infrastructure investment and realize productivity gains immediately with secure, real-time IP fax delivered directly to employee inboxes, while also protecting document privacy and facilitating compliance with regulations such as HIPAA and the Sarbanes-Oxley Act.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
XMediusFAX yields immediate and unparalleled ROI because it eliminates costly analog phone lines, fax boards, long-distance charges, toners, paper and maintenance. Organizations are saving tens of thousands of dollars a year with XMediusFAX.

With cutting-edge R&D, long-standing technology partnerships, and award-winning products, Sagemcom offers the most advanced FoIP solutions and IP fax expertise in the industry.

A common challenge that has plagued fax server implementations is that fax servers do a great job of handling digital documents but do not do a good job of handling paper documents. The additional steps that end users have to go through to fax a paper document prevents end user adoption. When end users have to do anything other than the current workflow of entering just the fax number into the copier, they have resisted adoption of the workflow.

We realize that end user adoption is key. RMC has developed integration into fax servers so that users only need to enter the phone number when sending a fax. This addresses the faxing needs of digital and paper based documents. RMC provides a common interface for end users but has all of the controls in place for a sophisticated solution that requires very little to realize the benefits below.

Benefits include:

Cost Savings:
 A typical fax line costs $20 per month for just dial tone. SUHSD is an educational institution, E-Rate would lower that cost to about $10 per line per month. For 45 fax lines, that is $1,000 a month for just fax line dial tone.
 The fax lines would be replaced by using SUSDH VoIP phone system if available or PRI(s) with an ERate cost of about $150-$300 per month.  Potential Monthly Cost Savings: $700
Higher Functionality:
 No Cover Sheets Required: Since the fax server knows who is sending the fax, the coversheet is auto generated based upon the user and Department.
 Inbound faxes can be routed to an email address, to a folder, or to any printer on the network  Outbound faxes
 Faxes can now be sent from all MFD’s
 Faxes can now be sent from Smartphones and tablets without an app being installed  Faxes can be sent from Outlook and Outlook Web Access without an add-on being installed Security:
 All outbound faxes can now be logged so SUHSD knows who and what information is being sent  All inbound/outbound faxes for the entire organization can be archived The RMC solution is engineered to provide SUHSD true control and simplicity by leveraging your existing infrastructure.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Related Tech: Wide Format & Specialty Printing Solutions RMC wide format printers provide advanced reprographic
capabilities required by today's applications. The wide format scanners RMC provides are some of the best in the industry, as well as our wide format copiers, making it easy for you to increase the efficiency of your business processes.

We offers several large format printing systems capable of handling input up to 60 inches wide by virtually any length.

With our diverse selection of large format copiers, printers, and scanners, including large format inkjet printers, you can pick and choose the features and options that are right for your business application.

RMC offers the brightest stars in the wide format and specialty print arena from Oce, Canon, Mimaki, and Xante. Offering solutions that are capable of multi-layered UV print resulting is outstanding quality and the ability to print on haptic surfaces. Printing beyond the traditional formats to printing directly on buildings, wood, pens, glass, metals, and plastics.

Think of utilizing a specialty print solution that makes going to a print shop and being forced to buy in large quantities a thing of the past for full color letterhead, cards, envelopes, forms, brochures, mailers, labels, banners and more. RMC offers a complete turn-key solution to allow you to print on a wide variety of media and sheet sizes, so you can produce more in-house, and on-demand.

Related Tech: Production Print Solutions
Digital Printing Presses
Full Color, high speed, digital printing press models that offer benchmark productivity, print quality, and economics. The Canon imagePRESS & Oce product family offers best in class image quality with tight front to back registration, superior paper handling with Air-Knife Vacuum Feeding, a broad substrate choice, and money making productivity. Canon’s and Oce digital presses has incorporated many of the proven offset technologies of Presses, like gripper systems, side guides, imaging cylinders, blanket belts, and Air Knife Vacuum Feeding to provide best in class image quality and performance.

Because Canon & Oce understand that every time you have to touch a job you add cost, labor, and chances for errors, Canon and Oce digital printing presses offer many different inline finishing options including saddle-stitching with three knife trim, perfect binding with three knife trim, GBC punching, folding, and stitching.

Production Printers & Copiers Color:

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Cost effective printers provide high quality color for a broad range of digital print applications. Both the Canon imagePRESS C7000VP & Oce Produce line offer superior image quality, awesome paper handling, tight front to back registration, and money making productivity. Because Canon & Oce understand that every time you have to touch a job you add cost, labor, and chances for errors, Canon and Oce’s production printers offer many different inline finishing options including perfect binding with three knife trim, saddle-stitching with three knife trim, folding, GBC punching, and stitching.

Black & White Production Printers (for publishing & transaction print) High speed, high volume, and high quality Production Printers provide cost effective digital printing. They utilize Air-Knife vacuum feeding, tight front to back registration, and heavy duty print engines for reliable printing in the most demanding environments. Canon and Oce’s production printers offer many different inline finishing options including saddle-stitching with three knife trim, perfect binding with three knife trim, GBC punching, folding, and stitching so you do not have to add cost, labor and a greater chance for errors to your projects.

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
Related Tech: Ray Morgan Company provides Business Process Outsourcing (BPO) Document Digitization/Conversion:

Ray Morgan Company’s outsourced services division provides turn-key services to convert millions of business critical pages in production facilities and with our teams of dedicated professionals. by converting to digital, organizations will retain critical business information indefinitely and it will be secure in your network environment. This will protect the data from theft, water or fire damage. In addition, by converting to digital, clients improve space in office and have an efficient means of locating, searching the contents and parsing out files for customer service or special requirements.

RMC’s services provide turnkey solutions for the conversion of important paper business records and files such as Personnel Records in Human Resources, Student Records, CUME files, Accounting or Vendor Files, Legal Documents and Facility plans to name a few. In addition to paper files/records, Ray Morgan can also convert unique media types to digital such as: microfiche, microfilm, aperture cards, bound lab or year books, periodicals and more.

RMC’s services enable organizations to focus on their core business.

Ray Morgan’s BPO Project Manager provides complete project management. We will work closely with your team to understand and assess your project(s). Researching and working with departments to understand the current structure of files, goals for searching/indexing in a digital world and day forward solutions as to minimize re-creation of paper. Ray Morgan delivers a complete project and financial scope that is reflective of your specific project needs, volumes, structure, file types, media types and any special requirements.

Below is a visual example of general process for Ray Morgan’s approach RMC services include:
 Project manager to recommend a box catalog/manifest
 RMC barcoded box labels

Technology Solutions You Can Trust | Shasta Union High School District Initials: _______
 Chain of custody document for pick up with specific box count & contents (based on manifest)  Secure pick-up of documents
 General document preparation: remove staples, clips, move sticky notes, unfold edges…  Document scanning to replicate the paper files based on business rules in Scope of work  Optional OCR (Optical Character Recognition) conversion on the images (provides searchable text on images). This will enable staff to search for words within multipage PDF images.  QC process: Scanner monitors for double feeds & poor-quality scans. They remove blank pages, ensure readability and overall accuracy. Index QC: documents are indexed per SOW and visually inspected. Quality levels are tracked by team member. QC from export – Number of files provided in manifest; number of files exported. If additional were found and not on manifest, RMC will add. RMC will also notify client if files are not found during scan process that are listed on manifest.  Image naming – based on agreed upon SOW
 Access to images during the conversion process. Client can assign a specific person that may need documents during the conversion. Protocol for requesting file, box etc. will be put in place.

Documents will be pulled, scanned and transferred to RMC Secure for specific Client Staff access.  Secure export/transfer of images. Via RMC Secure site (Client will assign a user for access to these and RMC will create user account with encrypted password for file access/download).  RMC will work with client to provide a plan to meet specific time frame goals.  RMC will provide a complete manifest at the end of project with file counts, image counts, file size and the fully named Images
 RMC can provide a document return or destruction options – per request.  Special project requirements and handling can also be provided Related Tech: Ray Morgan Company provides Business Process Outsourcing (BPO).

Print and mail fulfillment for critical business documents Ray Morgan Company (RMC) and Document Fulfillment Services (DFS) provide complete data processing print (as well as suppression) fulfillment for critical mail solutions. We deliver flexibility, security, piece level tracking, electronic variable printing options, intelligent inserting and a variety of USPS mail/presorting services.

Leverage the services, systems and experience that RMC’s Documents Fulfillment Services has:
 State of the art software, equipment, and quality control devices to track every document throughout the process.
 The latest technology to perform detail intensive functions for critical mail.  Integrity for ensuring work is accurate on time and ensure delivery.  Deliver the best blend of concepts, designs, programs, controls, equipment and personnel to make certain that the process is perfect the first time and every time.  Work with customers to define their business objectives as it relates to the look and feel of their communications. Once understood, we can apply our knowledge and expertise into the creation of that document and add additional functionality if desired.

Data Processing – Flexibility & Unique output: