Auburn City Council Minutes 3/14/2022
CITY COUNCIL MINUTES
March 14, 2022
SPECIAL SESSION
A Special Session of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, March 14, 2022 at 5:00 p.m. with Mayor Sandy Amara presiding and City Clerk Amy Lind recording the minutes. This Special Session of the City Council was held pursuant to Government Code section 54953(e) related to teleconferencing of meetings. The Governor's Proclamation of a State Emergency was still in effect and the City Council made the necessary findings under the law to hold teleconference meetings in this manner.
CALL TO ORDER/ ROLL CALL
Council Members Present: Matt Spokely, Alice Dowdin Calvillo, Rachel Radell-Harris arrived at
6:10p.m.) and Sandra Amara
Council Members Absent: Daniel Berlant
Staff Members Present: City Manager John W. Donlevy, Jr., City Attorney Gary Bell, Planning and Economic Development Manager Jonathan Wright, , Administrative Services Director Nathan Bagwill, Fire Chief Dave Spencer, and Police Chief Ryan Kinnan.
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
City Manager John Donlevy requested item 7 be removed from the agenda, and item 11 on Mid-Year Budget be heard immediately, with the remainder of the agenda to be heard following that item. The remainder of the agenda was approved as presented by vote of the Council.
The motion was made by Council Member Spokely and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes: Spokely, Dowdin Calvillo, Amara
Noes:
Absent: Berlant, Radell-Harris
1. Public Comment
Stephanie Snyder, thanked the Council on behalf of the Auburn Symphony for a recent donation.
Auburn City Council Minutes 3/14/2022
11. Fiscal Year 2021-22 Mid-Year Financial Status Report City Manager John Donlevy introduced this item.
Administrator Services Director Nathan Bagwill and Finance Consultant Andy Heath presented an overview of the current fiscal year budget.
By RESOLUTION 22-28:
A) Increase the estimate for earned revenue in the City's General Fund by $2,068,367 to $16,153,381;
B) Increase the appropriation for expenditures in the City's General Fund by $878,324 to $15,487,465; and
C) Increase the General Fund Cash Reserves by $1,190,043 to $7,119,488.
D) Adopt the modified budgets in accordance with the attached schedules for the City's Enterprise and Special Revenue Funds.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Spokely and approved by the following roll call vote:
Ayes: Spokely, Dowdin Calvillo, Radell-Harris, Amara
Noes: None
Absent: Berlant
CONSENT CALENDAR
Council Member Dowdin Calvillo removed item 8 from the consent calendar for further discussion and separate vote.
Conduct all City Public Meetings Pursuant to Assembly Bill 361 (Readoption)
By RESOLUTION 22-22, continue to conduct public meetings by teleconference pursuant to Government Code Section 54953(e) to Assembly Bill 361.
Amendment to a Professional Services Agreement with Jacobs Group Inc.
By RESOLUTION 22-23, authorize the Economic and Planning Manager to execute an amendment to section 3.4, "Termination Date," of the Professional Services Agreement with Jacobs to extend the term of the contract from April 1, 2022 to April 1, 2024.
CCTV Software Upgrades for Pipe Recording
2 Auburn City Council Minutes 3/14/2022
By RESOLUTION 22-24, approve the suggested upgrades to the City's CCTV system.
4. Environmental Determination & Permission to Advertise - Diamond Ridge Sewer Pump Station Improvement Project
By RESOLUTION 22-25, find the Diamond Ridge Sewer Pump
Station Improvement Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities); Section 15302 (Replacement or Reconstruction) and Section 15303 (New Construction and Conversion of Small Structures).
2. By MOTION, authorize the Public Works Manager to advertise the Diamond Ridge Sewer Pump Station Improvement Project.
Notice of Completion (NOC) - 510 High Street Sewer Replacement By RESOLUTION 22-26, staff respectfully recommends that the City Council authorize the Public Works Manger to file a NOC for the 510 High Street Sewer Replacement Project.
Authorization of City Property as Surplus Equipment
By RESOLUTION 22-27, authorize staff to list city property on Attachment 1 as surplus equipment and direct staff to contract with an auctioneer to assist the City in the sale of equipment or proper disposal of items.
Salary Adjustment for City Manager
Removed from the agenda.
Consideration and Adoption of Procurement Policy Required by SB 1383 (Organics Waste)
Removed from the consent calendar, see item 8a.
*************** End of Consent Calendar **************
By MOTION, approve the consent calendar excluding items 7 and 8.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Spokely, Dowdin Calvillo, Radell-Harris, Amara
Noes: None
Absent: Berlant
3 Auburn City Council Minutes 3/14/2022
8a. 9383 Orations WaAdoption of Procurement Policy Required bY SB Council Member Dowdin Calvillo and Radell-Harris asked clarifying questions.
City Attorney Gary Bell addressed questions.
Consensus of the Council was more information is needed before they can adopt the procurement policy required by SB 1383 (Organics Waste) and its implementing regulations.
By MOTION, continue this item until questions are addressed.
The motion was made by Council Member Spokely and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Spokely, Dowdin Calvillo, Radell-Harris, Amara
Noes: None
Absent: Berlant
COUNCIL BUSINESS
10. Council Meeting and Budget Calendar
City Manager John Donlevy reviewed the upcoming meeting calendar and items to be discussed.
12. Fire Department Year End Report
Chief Spencer provided a year end report for the Fire Department 2021. (report available in record).
13. Campus of Hope Concept: Resolution
City Manager Donlevy provided a resolution as directed at the previous meeting.
Public Comment: Keith Estes, Chairman of Gathering Inn Board.
By RESOLUTION 22-29, support solutions to homelessness through public/private collaboration, an integrated/holistic approach to sheltering and services and the preservation of communities and neighborhoods.
The motion was made by Council Member Spokely and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Spokely, Dowdin Calvillo, Radell-Harris, Amara
4 Auburn City Council Minutes 3/14/2022
Noes: None
Absent: Berlant
REPORTS
14. City Manager Report
City Manager Donlevy provided a COVID update, Strategic Planning Report, and Canyons 100 Race outreach.
15. City Council Committee Reports
Council Member Spokely reported on SACOG and Placer County Homeless Regional Committee.
Council Member Dowdin Calvillo reported on Pioneer Community Energy, Endurance Capital Committee, SHAAC, League of CA Cities, and Placer County Transportation Planning Agency.
Council Member Radell-Harris reported on Economic Development Commission, Auburn Recreation District, and AUSD.
Mayor Amara reported on Downtown Business Association events.
ADJOURNMENT
Mayor Amara adjourned the meeting, without vote and by consensus at 7:15 p.m
SaliCh
Sandra Amara, Mayor
itv Cle
5