Auburn City Council Minutes 5/23/2022
CITY COUNCIL MINUTES
May 23, 2022
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, May 23, 2022 at 6:00 p.m. with Mayor Sandy Amara presiding and City Clerk Amy Lind recording the minutes. This Regular Meeting of the City Council was held pursuant to Government Code section 54953(e) related to teleconferencing of meetings. The Governor's Proclamation of a State Emergency was still in effect and the City Council made the necessary findings under the law to hold teleconference meetings in this manner.
CALL TO ORDER/ ROLL CALL
Council Members Present: Matt Spokely Daniel Berlant, Alice Dowdin Calvillo, Rachel Radell-Harris
and Sandra Amara
Council Members Absent: none
Staff Members Present: City Manager John W. Donlevy, Jr., City Attorney Gary Bell, Planning and Economic Development Manager Jonathan Wright, Administrative Services Director Nathan Bagwill, Fire Chief Dave Spencer, and Police Chief Ryan Kinnan.
CALL TO ORDER/ ROLL CALL
PLEDGE OF ALLEGIANCE
MAYOR'S COMMENDATIONS/PROCLAMATIONS/ACKNOWLEDGEMENTS/
ANNOUNCEMENTS
State Farm 100t Anniversary Proclamation
Commendation for Bridget Powers
AGENDA APPROVAL
City Manager Donlevy removed item 3 from the agenda; the remainder of the agenda was approved as presented by Council
CONSENT CALENDAR
City Manager Donlevy provided a brief synopsis of the consent calendar items.
Council Member Berlant removed item 10 from the consent calendar for further discussion and separate vote.
Auburn City Council Minutes 5/23/2022
Minutes
By MOTION, approve City Council Minutes of 2/28/2022, 3/14/2022 (Special Session) and 3/28/2022 (Workshop).
Appointment of Planning Commissioner
By RESOLUTION 22-49, appoint Michael Lehmberg to the City of Auburn Planning Commission.
3. Appointment of Streetscape History and Art Advisory Committee (SHAAC)
Removed from the agenda.
4. Funding for Categorical Business Insights and Trends Study and Report from Retail Strategies
By MOTION, approve the Auburn Economic Development Commission's request to enter into professional services agreement and use $10,000 from fund 125, "Economic Development" to hire Retail Strategies to conduct a study and produce a report to assist Auburn businesses in several market categories and authorize the Economic and Planning Manager to sign all documents.
Federal Aviation Administration Grant to Fund the City's Helicopter Parking Area Project for the Auburn Airport
By RESOLUTION 22-50, authorize the Economic and Planning Manager to accept a $927,244 grant for the City's Helicopter Parking Area Project and sign all required documents.
Service Agreement between the City of Auburn and Integra Reality Resources for On-call Appraiser Services
By RESOLUTION 22-51, approve the Service Agreement between the City of Auburn and Integra Reality Resources for on call appraiser services and allow the Economic and Planning Manager to authorize amendments and sign all documents.
7. Revised Amendment of Airport Ground Lease for Douglas and Nancy Van Howd, Trustees of the Van Howd Family Trust, for the Van Howd Hangar at the Auburn Airport
By RESOLUTION 22-52, authorize the City Manager to approve a revised amendment to the Ground Lease for Robert and Nancy Van Howd, 2 Auburn City Council Minutes 5/23/2022
Trustees of the Van Howd Family Trust by extending the term by an additional 5 (five) years to 2037 (total of 50 years).
8. Stryker LUCAS 3 Chest Compression Devices
By RESOLUTION 22-53, accepts the proposal of the awarded funds and authorize the Fire Chief to execute the purchase of the required equipment of two Stryker LUCAS 3 Chest Compression Devices Support Letter for SB2878 and SB1109; Opposition letter for SB881 By MOTION, approve the draft letters and authorize the Mayor to sign on behalf of the City Council.
2022 Overlay Project - Auburn Folsom Road, Brook Road/Marvin Way, & Robie Drive - Award of Contract
Removed from the consent calendar; see item 16a.
11. 2022 CIP Sewer Improvements Project - Award of Contract By RESOLUTION 22-54, authorize the Public Works Manager to execute a Construction Contract plus contingency with Lafleur Excavating, Inc. for the 2022 CIP Sewer Improvements Project in an amount not to exceed (with a 10% contingency) $550,000.
12. Amendment to the Professional Services Agreement with Mark Thomas & Company, Inc.
By RESOLUTION 22-55, approve Amendment No. 1 in an amount not to exceed $100,000 amending Professional Services Agreement 2021-15 (PSA 2021-15).
13. Diamond Ridge Sewer Pump Station Improvement Project - Award of Contract
By RESOLUTION 22-56, authorize the Public Works Manager to execute a construction contract plus contingency with Gabe Mendez, Inc. for the Diamond Ridge Sewer Pump Improvement project, in an amount not to exceed (with a 10% contingency) $1,176,964.25.
14. Annual Local Transportation Fund (LTF) Claim for Fiscal Year 2021/2022
By RESOLUTION 22-57, authorize the Public Works Manager to submit the 2021/2022 Transportation Development Act LTF, STA & SGR claims 3 Auburn City Council Minutes 5/23/2022
to the Placer County Transportation Planning Agency (PCTPA) for approval.
15. Construction Contract Award - Auburn Municipal Airport Helicopter Parking Area, AIP Project No. 3-06-0012-17
By RESOLUTION 22-58, authorize the City Manager to execute a construction contract with Gabe Mendez, Inc. for the Auburn Municipal Airport Helicopter Parking Area in an amount not to exceed $925,880.60, plus a contingency amount of $92,588.
16. On-call Geotechnical Services Contract with River City Geoprofessionals, Inc. dba Wallace-Kuhl & Associates
By RESOLUTION 22-59, authorize the City Manager to execute an On- Call Agreement with River City Geoprofessionals, Inc. dba Wallace-Kuhl & Associates (WKA) for Geotechnical and Construction Testing and Inspection Services, and execute project-specific amendments not to exceed $60,000.
*************** End of Consent Calendar **************
By MOTION, approve the consent calendar excluding item 10.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Berlant and approved by the following roll call vote:
Ayes: Spokely Berlant, Amara, Dowdin Calvillo, Radell-Harris Noes:
Absent:
10. 2022 Overlay Project - Auburn Folsom Road, Brook Road/Marvin Way, & Robie Drive - Award of Contract
Council Member Berlant asked questions about this project.
Public Works Manager Mengil Deane addressed these questions.
By RESOLUTION 22-60, authorize the Public Works Manager to execute a construction contract with All Phase Construction, Inc. for the 2022 Overlay Project - Auburn Folsom Road, Brook Road/Marvin Way, & Robie Drive in an amount not to exceed $1,072,777.00 plus a 10% contingency amount of $107,277.70.
The motion was made by Council Member Berlant and seconded by Council Member Spokely and approved by the following roll call vote:
Ayes: Spokely Berlant, Amara, Dowdin Calvillo, Radell-Harris 4 Auburn City Council Minutes 5/23/2022
Noes:
Absent:
17. Public Comment
Mayor Amara recognized all the many events that took place over the weekend
Council Member Dowdin Calvillo spoke about the grand opening of the Joss House.
Fire Chief Spencer introduced the Community Risk Reduction Manager Lindsay Davidson.
PUBLIC HEARING
18. Public Hearing to Levy Annual Assessment Fee for Business Improvement Districts
Amy Lind, City Clerk presented this item.
The Public Hearing was opened, no public comment.
By RESOLUTION 22-60 the 2022/23 Levying of Assessments in connection with the Old Town Auburn Business Improvement District and the Downtown Auburn Business Improvement District.
The motion was made by Council Member Spokely and seconded by Council Member Berlant and approved by the following roll call vote:
Ayes: Spokely Berlant, Amara, Dowdin Calvillo, Radell-Harris Noes:
Absent:
COUNCIL BUSINESS
Council Member Dowdin Calvillo asked to hear item 20 before item 19.
20. Acceptance of the Armored Rescue Vehicle awarded to the Auburn Police Department by the Law Enforcement Support Office of the California Office of Emergency Services
Police Chief Kinnan presented this item.
By RESOLUTION 22-61, approve and authorize the Chief of Police to obtain military equipment identified under AB 481 from the California Office of Emergency Services, Law Enforcement Support Program (1033), 5 Auburn City Council Minutes 5/23/2022
specifically a 2014 Oshkosh M-ATV (all-terrain vehicle) Mine- Resistant Ambush-Protected (MRAP) vehicle.
The motion was made by Council Member Berlant and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes: Spokely Berlant, Amara, Dowdin Calvillo, Radell-Harris Noes:
Absent:
19. Military Equipment Use Policy (AB 481)
Police Chief Kinnan presented this item (presentation available in the record).
By MOTION, introduce for a First Reading, by Title Only and Waive the Full Reading, of an Ordinance Adopting a Policy for the Use of Military Equipment by the Auburn Police Department, as amended to include the MRAP equipment, finding that the military equipment is necessary because there's no reasonable alternative that can achieve the same objective for officer and civilian safety, the use of this equipment will safeguard the public's welfare, safety and civil rights.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Berlant and approved by the following roll call vote:
Ayes: Spokely Berlant, Amara, Dowdin Calvillo, Radell-Harris Noes:
Absent:
REPORTS
21. City Manager Report
City Manager Donlevy provided a report.
22. City Council Committee Reports
The Mayor and Council Members reported on committee and commission meetings recently attended.
ADJOURNMENT
Mayor Amara adjourned the meeting, without vote and by consensus at 7:18 p.m., to return the Budget Workshop.
6 Auburn City Council Minutes 5/23/2022
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Sandra Amara, Mayor
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my Lind, City Cleri
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