CITY COUNCIL MINUTES
November 28, 2022
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, November 28, 2022 at 6:00 p.m. with Mayor Sandy Amara presiding and City Clerk Amy Lind recording the minutes.
This Regular Meeting of the City Council was held pursuant to Government Code section 54953(e) related to teleconferencing of meetings. The Governor's Proclamation of a State Emergency was still in effect and the City Council made the necessary findings under the law to hold teleconference meetings in this manner.
CALL TO ORDER/ ROLL CALL
Council Members Present: Matt Spokely, Daniel Berlant, Alice Dowdin Calvillo, and Rachel Radell-
Harris, Sandra Amara
Council Members Absent: None
Staff Members Present: City Manager John W. Donlevy, Jr., City Attorney Gary Bell, Public Works Manager Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief Dave Spencer, and Police Chief Ryan Kinnan.
CLOSED SESSION:
By MOTION adjourn to a Closed Session:
MOTION: Spokely/ Berlant/ Unanimously approved
1. PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT (Gov.
Code, § 54957.)
Title: City Manager/Interim City Manager
REPORT OUT OF CLOSED SESSION
Mayor Amara stated the Council voted unanimously to appoint Joan Phillipe, to serve as the Interim City Manager, effective December 5", subject to the approval of the employment agreement.
She also stated the City Council will be adjourning into closed session at the end of the open session.
CALL TO ORDER/ ROLL CALL
PLEDGE OF ALLEGIANCE
AGENDA APPROVAL
The agenda was approved as presented by consensus of the Council.
Council Member Dowdin Calvillo removed item 5 and item 7 from the consent calendar.
CONSENT CALENDAR
Conduct all City Public Meetings Pursuant to Assembly Bill 361 (Readoption)
By RESOLUTION 22-123, continue to conduct public meetings by teleconference pursuant to Government Code Section 54953(e) to Assembly Bill 361.
Cancellation of a Regular City Council Meeting
By MOTION approve the cancellation of the regular City Council meeting on December 26, 2022.
Professional Services Agreement with ECS Imaging, Inc. for Scanning Building Records and required Software and Professional Services
By RESOLUTION 22-124, approve a contract with ECS Imaging, Inc. for scanning Building Permits and Plans stored in the basement in paper format for an amount not to exceed $99,500 in each Fiscal Year 22-23 and 23-24.
4. Amendment of the Auburn Municipal Code Regarding the Community and Economic Development Department and the Finance Department
Hold a second reading by title only and adopt an ORDINANCE 22-07 amending Sections 32.095, 32.140, and 32.143 of Chapter 32 of Title Ill of the Auburn Municipal Code Regarding the Community and Economic Development Department and the Finance Department.
5. Sewer System Management Plan (SSMP) - 5 Year Recertification Removed from consent calendar; see item 7a.
Amendment No. 2 for On-Call Engineering Services with Coastland Engineering
By RESOLUTION 22-125, authorize the City Manager to execute Amendment No. 2 with Coastland Engineering, to increase the total compensation amount, and to add topographic survey associated with the ARPA Streetscape projects, and engineering design for the City Hall Park Preserve Pathway Improvements.
7. Services Agreement (PSA) with North Star Placer Marketing and Branding
Removed from consent calendar; see item 7b.
*************** End of Consent Calendar **************
By MOTION, approve the consent calendar excluding items 5 and 7.
The motion was made by Council Member Berlant and seconded by Council Member Spokely and approved by the following roll call vote:
Ayes: Spokely, Berlant, Dowdin Calvillo, Radell-Harris, Amara Noes: None
Absent: None
7a. Sewer System Management Plan (SSMP) - 5 Year Recertification Public Works Manager Deane and Dan Rich with Nexgen, addressed Council Member Dowdin Calvillo's questions.
By RESOLUTION 22-126, approve the 5 Year Recertitication of the updated Sewer System Management Plan (SSMP) with the California State Water Resources Control Board (SWRCB) as required by statewide regulations.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Spokely and approved by the following roll call vote:
Ayes: Spokely, Berlant, Dowdin Calvillo, Radell-Harris, Amara Noes: None
Absent: None
7b. Services Agreement (PSA) with North Star Placer Marketing and Branding
Director Wright presented this item. Council Member Dowdin Calvillo said she doesn't want the "Endurance Capital of the World" to get lost in the branding. Council Member Radell-Harris also addressed this effort.
By RESOLUTION 22-127, approve the Auburn Economic Development By MOTION, find that the request meets the statutorily exempt from California Environmental Quality Act review pursuant to 15061(b)(3) CEQA regulations.
The motion was made by Council Member Berlant and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Spokely, Bertant, Dowdin Calvillo, Radell-Harris, Amara Noes: None
Absent: None
Public Comment
Mayor Amara spoke about providing local businesses with alternatives to Styrofoam.
Council Member Radell-Harris reported on an upcoming School District meeting regarding consolidation of schools.
Mike Holmes, resident, asked about COVID testing at the Wastewater Treatment Plant.
Jackie Weston, CEO Chamber of Commerce, spoke about the Mandarin Festival and Parade of Lights.
COUNCIL BUSINESS
9. Annual Park Impact Mitigation Fee Report
Kahl Muscott, Auburn Recreation District, provided an annual report to Council (presentation available in the record).
Council member questions and comments followed.
10. Habitat Restoration Projects- SARSAS
City Manager Donlevy presented this item (presentation available in the record).
Jack Sanchez, President of SARSAS and Robert Hane, SARSAS provided information.
Council member questions and comments followed.
By MOTION, authorize a grant and maintenance agreement with the Save Auburn Ravine Salmon & Steelhead (SARSAS).
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Radell-Harris and approved by the following roll call Ayes: Spokely, Berlant, Dowdin Calvillo, Radell-Harris, Amara Noes: None
Absent: None
11. Downtown Capital Planning
Mayor Amara recused herself from this item and left the Council Chambers.
City Manager Donlevy presented this item. Alan Mitchell, consultant with Ponticello was also present.
Council member questions followed.
Public comment received by April Maynard, who spoke on behalf of the Board of Directors of Downtown Business Association.
Council member comments followed.
By motion, continue this item, direct staff to advise Council on what is economically feasible under Phase 3, or modification thereof, and bring back documentation that is necessary to have a strategic plan done for Downtown for the purpose of bringing people into Downtown.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Spokely.
Council Member Radell-Harris asked to amend the motion to add storm drain information as part of the information to come back to Council.
Council Member Dowdin Calvillo seconded this amendment.
It was approved by the following roll call vote:
Ayes: Spokely, Berlant, Radell-Harris, Dowdin Calvillo
Noes: None
Absent: Amara
City Manager Donlevy reviewed his understanding of staff direction.
Vice Mayor Dowdin Calvillo moved to amend her original motion to replace "Phase 3" with "relevant sections of the Streetscape plan". Council Member Berlant seconded this motion and it was approved by the following roll call vote:
Ayes: Spokely, Berlant, Radell-Harris, Dowdin Calvillo
Noes: None
Absent: Amara
By MOTION, continue this item, direct staff to advise Council on what is economically feasible under relevant sections of the Streetscape plan or modification thereof, and bring back documentation that is necessary to have a strategic plan done for Downtown for the purpose of bringing people into Downtown; and add storm drain information as part of the information to come back to Council.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Radell-Harris and approved by the following roll call Ayes: Spokely, Berlant, Dowdin Calvillo, Radell-Harris, Noes: None
Absent: Amara
REPORTS
12. City Manager Report
City Manager Donlevy provided a report
13. City Council Committee Reports
None
Mayor Amara rejoined the meeting for closed session.
CLOSED SESSION:
By MOTION readjourn to a Closed Session:
MOTION: Spokely/ Berlant/ Unanimously approved
1. PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT (Gov.
Code, § 54957.)
Title: City Manager/Interim City Manager
The City Council returned from closed session at 9:17 p.m. and Mayor Amara announced there was no additional reportable action.
ADJOURNMENT
Mayor Amara adjourned the meeting by consensus and without vote at 9:18 p.m.
Lind
Amy Lind, City Cler