1 AUBURN CITY COUNCIL
SPECIAL SESSION AGENDA – AMENDED v.2
City Hall, Council Chambers
1225 Lincoln Way, Auburn, CA 95603
March 15, 2023
Special Session 5:30 p.m.
CALL TO ORDER
ROLL CALL
1. Public Comment
This is the time provided so that the public may speak to the Council on any item not on this agenda. Please make your comments as brief as possible. The Council cannot act on items not included on this agenda; however, the items will be automatically referred to staff. Council Members also have the option to speak on any item not on this agenda at this time.
2. Interconnectivity at Six City Locations and the Complete Solar Energy Project at the City’s Corporation Yard – Award of Contract & Environmental Determination
1. By RESOLUTION, staff respectfully recommends that City Council authorize the Public Works Manager to execute a Construction Contract with Energy Savings Pro for the Solar Interconnectivity Project in an amount not to exceed $199,999.99.
2. By RESOLUTION, Interconnectivity at Six City Locations and the Complete Solar Energy Project at the City’s Corporation Yard categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities
CLOSED SESSION:
By MOTION adjourn to a Closed Session:
1. PUBLIC EMPLOYEE APPOINTMENT/PUBLIC EMPLOYMENT (Gov. Code, § 54957.)
Title: City Manager
2. CONFERENCE WITH LEGAL COUNSEL; EXISTING LITIGATION (Gov. Code, § 54956.9, subd. (d)(1).)
Name of Case: Ward v. City of Auburn
Name of Parties: Tonya Ward, an individual; City of Auburn, a California municipal corporation
Case No.: U.S. District Court for the Eastern District of California, Case No.: 2:22-CV01996-JAM-AC
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
2 It is the intention of the City of Auburn to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Individuals who need auxiliary aids or services for effective communication or to participate in programs and services of the City of Auburn are invited to make their needs and preferences known by contacting the City Clerk, (530) 823-4211 Ext. 112, at least 72 hours prior to the meeting. This notice is available in accessible alternate formats from the ADA Coordinator.
This meeting may be recorded, televised, and made publicly available including on the City's website (www.auburn.ca.gov). Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 1225 Lincoln Way, Room 6, Auburn, CA 95603 during normal business hours.
To: Honorable Mayor and City Council Members
From:
By:
Mengil A. Deane, Public Works Manager
Natalie Hampton, Public Works Administrative Analyst
Meeting Date: March 15, 2023
Business Type: Council Business
Subject: Interconnectivity at Six City Locations and the Complete Solar Energy Project at the City’s Corporation Yard – Award of Contract & Environmental Determination The Issue
Shall the City Council award Interconnectivity at Six City Locations and the Complete Solar Energy Project at the City’s Corporation Yard to Energy Savings Pro– and find the Project exempt from the California Environmental Quality Act (CEQA)?
Conclusion and Recommendation
1. By RESOLUTION, staff respectfully recommends that City Council authorize the Public Works Manager to execute a Construction Contract with Energy Savings Pro for the Solar Interconnectivity Project in an amount not to exceed $199,999.99.
2. By RESOLUTION, Interconnectivity at Six City Locations and the Complete Solar Energy Project at the City’s Corporation Yard categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities
Background
At its January 23rd, 2023 meeting, City Council requested staff bring forward an agenized item specifically to discuss solar and whether to pursue interconnection applications for six City owned properties.
As directed by Council, staff brought an item regarding solar feasibility within the City to its February 17th meeting. At this meeting, City Council authorized staff to request proposals from qualified solar photovoltaic power systems vendors to aid the City in its goals to offset electricity use at City-owned sites. The goal behind this is to reduce energy costs and reduce the City’s carbon footprint in a costefficient manner. Staff was given the direction to solicit proposals from industry professionals to provide services for a solar energy project at the six (6) separate locations listed below:
• 1225 Lincoln Way, Auburn CA, 95603.
• 1215 Lincoln Way, Auburn CA, 95603.
• 11500 Blocker Drive, Auburn CA, 95603.
• 485 High Street Auburn CA, 95603.
• 226 Sacramento Street, Auburn CA, 95603.
• 901 Auburn Folsom Road, Auburn CA 95603.
ESP, who’s proposal was reviewed by staff and presented at Council’s March 13th, 2023 meeting, had the most responsive and responsible proposal. ESP’s costing breakdown is shown here:
ESP will be requested to install the project at the City’s Corporation Yard located at 11500 Blocker Drive.
In addition to this, the City would monetarily compensate ESP the sum of $1,000 per site for NEM 2.0 submissions for any of the remaining sites listed in the RFP. ESP shall include specifications, calculations, and drawings in the design package and submit it to the City of Auburn. ESP shall provide all necessary construction services to successfully complete the PV system installation.
All work is subject to a Notice to Proceed.
Alternatives Available to Council; Implications of Alternatives
1. Proceed with Staff Recommendation.
2. Do not proceed with Staff Recommendation.
Fiscal Impact
There is currently $146,400.00 in the FY 22/23 adopted operating budget allocated to Photo Electric Projects. Staff will identify areas for the additional funding as needed and incorporate it in the 23/24 operating budget.
Attachments
1. Resolution
ENERGY SAVINGS PRO
Interconnection Permitting Materials Engineering Total
City Hall $480.00 $520.00 $264,334.80 $11,804.42 $ 349,931.72 Police Dept. $300.00 $700.00 $240,585.00 $72,961.01 $484,444.48 Corp Yard $200.00 $800.00 $48,428.75 $14,527.84 $94,307.47 Fire Station 1 $150.00 $850.00 $24,501.94 $8,856.70 $59,096.47 Fire Station 2 $150.00 $850.00 $36,240.94 $12,891.77 $86,378.97 Fire Station 3 $150.00 $850.00 $30,879.38 $1,000.00 $79,596.60 1 2
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RESOLUTION NO. 23-36
RESOLUTION AUTHORIZING THE AWARD OF CONTRACT TO ENERGY
SAVING PROS FOR THE SOLAR INNTERCONNECTIVITY PROJECT
------------------------------------------------------------------------------------ THE CITY COUNCIL OF THE CITY OF AUBURN DOES HEREBY RESOLVE:
That the City Council of the City of Auburn does hereby authorize the Public Works Manager to execute a construction contract plus with ENERGY SAVING PROS for the SOLAR INTERCONNECTIVITY PROJECT in an amount not to exceed $199,999.99
DATED: March 15, 2023
________________________
Alice Dowdin Calvillo, Mayor
ATTEST:
_____________________________
Amy Lind, City Clerk
I, Amy Lind, City Clerk of the City of Auburn, hereby certify that the foregoing resolution was duly passed at a special session meeting of the City Council of the City of Auburn held on the 15th day of March, 2023 by the following vote on roll call:
Ayes:
Noes:
Absent:
_____________________________
Amy Lind, City Clerk
Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo
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RESOLUTION NO. 23-37
RESOLUTION AUTHORIZING TO FIND THE INTERCONNECTIVITY AT SIX
CITY LOCATIONS AND THE COMPLETE SOLAR ENERGY PROJECT AT THE CITY’S CORPORATION YARD EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
------------------------------------------------------------------------------------ THE CITY COUNCIL OF THE CITY OF AUBURN DOES HEREBY RESOLVE:
That the interconnectivity at six city locations and the complete solar energy project at the City’s corporation yard environmental exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities)
DATED: March 15, 2023
_________________________
Alice Dowdin Calvillo, Mayor
ATTEST:
_____________________________
Amy Lind, City Clerk
I, Amy Lind, City Clerk of the City of Auburn, hereby certify that the foregoing resolution was duly passed at a special session meeting of the City Council of the City of Auburn held on the 15th day of March 2023 by the following vote on roll call:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes:
Absent:
_____________________________
Amy Lind, City Clerk