Auburn City Council Minutes 5/22/2023
CITY COUNCIL MINUTES
May 22, 2023
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, May 22, 2023 at 6:00 p.m. with Mayor Alice Dowdin Calvillo presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Sandra Amara, Daniel Berlant, Mike Holmes (attended closed session only),
Rachel Radell-Harris, Alice Dowdin
Calvillo
Council Members Absent: None
Staff Members Present: Interim City Manager Joan Phillipe, City Attorney Gary Bell, Public Works Manager Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief Dave Spencer, and Police Chief Ryan Kinnan.
CLOSED SESSION:
The Council adjourned to closed session by consensus and without objection.
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Joan Phillipe Employee Organization: All Bargaining Units
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (G.C. 54957)
Title: City Manager
Report Out of Closed Session:
Mayor Dowdin Calvillo stated there was no reportable action.
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Mayor Dowdin Calvillo congratulated the Fire Department on the Wildfire Awareness Festival.
ADOPTION OF THE AGENDA
Interim City Manager removed item 14 (budget workshop) to be heard at the next meeting. The remainder of the agenda was approved by consensus of the Council.
Auburn City Council Minutes 4/24/2023
CONSENT AGENDA:
Council removed items 3, 8 and 9 from the consent calendar for further discussion and separate vote.
1. City Council Meeting Minutes
Recommended Action: By MOTION, approve the minutes of 3/13/2023, 3/15/2023 and 3/21/2023.
2. Appointment of Economic Development Commissioner
Recommended Action: By RESOLUTION 23-62, approve the
appointment of Jerry Picaman as the Hwy. 49 Business Association Representative.
3. Report of Investments - Quarter Ending March 31, 2023 Recommended Action: Receive, review and file the "City of Auburn Investment Report" for the quarter ending March 31, 2023.
4. Amendment to a Professional Services Agreement with Claggett Wolfe Associates for Community Development Block Grant Support Recommended Action: By RESOLUTION 23-63:
Authorize the Interim City Manager or her designee to sign an amended Professional Services Agreement with Claggett Wolfe Associates for Community Development Block Grant Support; and
Find that the Professional Services Agreement is exempt from CEQA review under CEQA Guidelines Section 15061(b)(3) (Common Sense Exemption).
5. Sewer Pump Stations SCADA Upgrade Project and Environmental Determination
Recommended Action: By RESOLUTION 23-64:
Find the Sewer Pump Stations SCADA Upgrade Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities) and Section 15302 (Replacement or Reconstruction); and
By MOTION, authorize the Public Works Manager to advertise for the Sewer Pump Stations SCADA Upgrade Project.
6. Grant of Easement to PCWA - Airport East End Hangars Waterline Recommended Action: By RESOLUTION 23-65, approve a Grant o Easement to PCWA - Airport East End Hangars Waterline and authorize the City Clerk to sign and record the Grant of Easement on behalf of the city.
7. Use of ARPA funds for grant matching funds - Safe Streets and Roads for All
2 Auburn City Council Minutes 4/24/2023
Recommended Action: By MOTION, approve the use of ARPA funds, in the amount of $100,000, for the City's 20% matching funds for the Safe Streets and Roads for All grant.
8. 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 - Award of Contract
Recommended Action: By RESOLUTION 23-66, authorize the Public Works Manager to execute a construction contract with All Phase Construction, Inc. for the 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 in an amount not to exceed $1,954,877.00 plus a 10% contingency amount of $195,487.70. The total amount is $2,150,364.70.
9. Annual Local Transportation Fund (LTF) Claim for Fiscal Year 2022/2023
Recommended Action: By RESOLUTION 23-67, authorize the Public Works Manager to submit the 2022/2023 Transportation Development Act TF, STA, and SGR claims to the Placer County Transportation Plannin! \gency (PCTPA) for approval, as outlined in this staff report *** end of consent calendar ***
By MOTION, approve the consent calendar excluding 3, 8 and 9.
The motion was made by Council Member Berlant and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
CONSENT ITEMS FORWARD (if needed):
9a. Report of Investments - Quarter Ending March 31, 2023 Recommended Action:
Interim City Manager made a correction to the report.
Receive, review and file the amended "City of Auburn Investment Report" for the quarter ending March 31, 2023.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
3 Auburn City Council Minutes 4/24/2023
9b. 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 - Award of Contract
Recommended Action: By RESOLUTION 23-66, authorize the Public Works Manager to execute a construction contract with All Phase Construction, Inc. for the 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 in an amount not to exceed $1,954,877.00 plus a 10% contingency amount of $195,487.70. The total amount is $2,150,364.70.
The motion was made by Council Member Berlant and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
9c. Annual Local Transportation Fund (LTF) Claim for Fiscal Year 2022/2023
Mayor Dowdin Calvillo explained the change to the process of dissemination of this funding.
Recommended Action: By RESOLUTION 23-67, authorize the Public Works Manager to submit the 2022/2023 Transportation Development Act LTF, STA, and SGR claims to the Placer County Transportation Planning Agency (PCTPA) for approval, as outlined in this staff report.
The motion was made by Council Member Amara and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
PUBLIC COMMENT:
Council Member Amara spoke about her concerns over vandalism to the Salmon Statue in Central Square. Council asked for a report back from staff on the agreement on the statue
PUBLIC HEARING
10. General Plan and Municipal Code updates for consistency with the adopted 2021 Placer County Airport Land Use Compatibility Plan (ALUCP)
4 Auburn City Council Minutes 4/24/2023
Community and Economic Development Director Jonathan Wright presented this item.
No public comment.
Recommended Action: By RESOLUTION 23-68:
1) Approve amendments to the General Plan Land Use Element, Circulation Element, Open Space Element, and Noise Element to Establish Consistency with the Auburn Municipal Airport Land Use Compatibility Plan and Finding Amendments Consistency with Placer County Land Airport Land Use Commission's California Environmental Quality Act (CEQA) Notice of Determination, and
2) Introduce (first reading of and by title only) an ORDINANCE amending Sections 159.043, 159.045, 159.142, 159.145, and 159.147 of Chapter 159 (Zoning) of Title XV of the Auburn Municipal Code to Establish Consistency with the Airport Land Use Compatibility Plan and Finding the Amendments Consistent with the Placer County Airport Land Use Commission's California Environmental Quality Act (CEQA) Notice of Determination.
The motion was made by Council Member Amara and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
BUSINESS:
11. Economic Development Commission Recommendation to Join the Greater Sacramento Economic Council (GSEC)
Community and Economic Development Director Wright,
Troels Adrian, Senior Vice President, Economic Development at GSEC and Gloria Sterns, Economic Development Placer County all spoke on this item.
Recommended Action: By RESOLUTION 23-69, authorize the City of Auburn to become a member of the Greater Sacramento Economic Council (GSEC) and allow the Community and Economic Development Director to sign the membership contract.
The motion was made by Council Member Holmes and seconded by Council Member Berlant and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
5 Auburn City Council Minutes 4/24/2023
12. Annual Military Equipment Use Report
Police Chief Ryan Kinnan presented this item (available in record). the City of Auburn, California Adopting a Policy for the Use of Military Equipment by the Auburn Police Department.
The motion was made by Council Member Radell-Harris and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
13. Auburn Transit Update
Public Works Manager Mengil Deane presented this item (available in record).
14. Fiscal Year 2023-24 Budget Workshop
Removed from the agenda.
REPORTS
15. City Manager Report
No report.
16. City Council Committee Reports
City Council Members reported to the council and public on projects and programs that are discussed at their appointed committees and commissions.
Mayor Dowdin Calvillo adjourned the meeting by consensus and without objection at 7:45 p.m.
Alicltaudicalvel
Alice Dowdin Calvillo, Mayor
Aumy, fand
Amy Lind,
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