Auburn City Council Minutes 6/12/2023
CITY COUNCIL MINUTES
June 12, 2023
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, June 12, 2023 at 6:00 p.m. with Mayor Alice Dowdin Calvillo presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Sandra Amara, Daniel Berlant, Mike Holmes, Rachel Radell-Harris, Alice
Dowdin Calvillo
Council Members Absent: None
Staff Members Present: Interim City Manager Joan Phillipe, City Manager Sean Rabé, City Attorney Gary Bell, Public Works Manager Mengil Deane, Community and Economic Development Director Jonathan Wright, Human Resources Director Jen Leal, Fire Chief Dave Spencer, and Police Chief Ryan Kinnan.
CLOSED SESSION:
The Council adjourned to closed session by consensus and without objection.
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Joan Phillipe; Sean Rabé Employee Organization: All Bargaining Units
REPORT OUT OF CLOSED SESSION:
Mayor Dowdin Calvillo stated no reportable action.
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Proclamation for Week of June 18th- June 24th to be known as "Forget Me Not" Week
Proclamation for Auburn Recreation District
Mayor Dowdin Calvillo recognized Interim City Manager Joan Phillipe.
ADOPTION OF THE AGENDA
Mayor Dowdin Calvillo moved item 21 to be heard before item 22.
The remainder of the agenda was approved by consensus of the Council.
Auburn City Council Minutes 6/12/2023
CONSENT AGENDA:
City Manager Rabé removed items 5, 6, 10 and 17 from the agenda to be brought back at a future meeting. Council Member Holmes removed item 11 for further discussion and separate vote.
1. City Council Meeting Minutes
Recommended Action: By MOTION, approve the minutes of 3/27/23, 4/10/23, 4/11/23, 4/16/23, 4/24/23, 5/8/23, 5/15/23 and 5/22/23.
2. Appointment of Auburn Arts Commissioners
Recommended Action: By RESOLUTION 23-70, approve the
appointment of Mary Pivetti, Daniel Araujo, and Julia Boorinakis to the Arts Commission.
3. Auburn On-Demand 30 Ride Pass Program
Recommended Action: By RESOLUTION 23-71 authorize the Public Works Manager to establish an Auburn On-Demand 30 Rise Pass Program for the Transit Department.
4. Sierra Joint Community College District - Fareless Student Transit Pilot Program and Reimbursement Agreement
Recommended Action: By RESOLUTION 23-72, authorize the Public Works Manager to execute a reimbursement agreement with the Sierra Joint Community College District for Auburn Transit to receive partial reimbursement for providing free fares to Sierra College students during a three-year pilot program running through June 30, 2025.
5. Wastewater Treatment Plant Operations Contract Amendment No.9 Removed from the agenda.
6. Amendment to Professional Services Agreement with NEXGEN Utility Management, Inc for FY 22/ 23 Sewer System Design and Construction Management, and Asset Management
Removed from the agenda.
7. Professional Services Agreement with Dudek for GIS Support Services
Recommended Action: By RESOLUTION 23-73 approve a Professional Services Agreement with Dudek for GIS Support Services in an amount not to exceed $41,200.
8. Amendment No. 2 to the Professional Services Agreement with Mark Thomas & Company, Inc.
Recommended Action: By RESOLUTION 23-74, approve Amendment No. 2 extending the contract until June 30, 2024 amending Professional 2 Auburn City Council Minutes 6/12/2023
Services Agreement 2021-15 (PSA 2021-15) for On-Call Engineering Storm Drain Design.
9. Amendment No. 2 to the Auburn Municipal Airport Ground Lease East Area Hangar Buildings - Rows "G-L"
Recommended Action: By RESOLUTION 23-75, authorize the City Manager or their designee to execute Amendment No. 2 to the Auburn Municipal Airport Ground Lease East Area Hangar Buildings - Rows "G- L" and find the update of the legal description is exempt from CEQA review as a Class 1 categorical exemption under CEQA Guidelines Section 15301.
10. Symbium Corp. Contract for Solar Permits as Required by SB379 Removed from the consent calendar.
11. Acceptance and Use of a $650,000 Green Means Go Grant Removed from the agenda; please see item 17a.
12. Adoption of Municipal Code Updates for Consistency with the Adopted 2021 Placer County Airport Land Use Compatibility Plan (ALUCP)
Recommended Action: Hold a second reading by title only and adopt an ORDINANCE 23-01 amending Zoning Sections 159.043, 159.045, 159.142, 159.145, and 159.147 of Chapter 159 of Title XV of the Auburn Municipal Code to reference and provide consistency with the 2021 Placer County ALUCP.
13. The Vienna Woods Subdivision
Recommended Action: By RESOLUTION 23-76, Release and
Exonerate Vienna Woods Estates, LLC's Securities Required Under that Certain Subdivision Agreement for Completion of Public Improvements for The Vienna Woods Subdivision Phase II Final Map No. 04-04, and that Certain Subdivision Agreement for Completion of Public Improvements for The Vienna Woods Subdivision Phase III Final Map No. 04-04
14. School Park Preserve for a Community Garden Lease
Recommended Action: By RESOLUTION 23-77 approve a lease agreement between the City and School Park Community Garden for the urpose of usina a portion of the Auburn School Park Preserve for :
community garden and authorize the City Manager to execute the agreement.
15. Amendment to Professional Services Agreement with Ponticello Enterprises Consulting Engineers, Inc.
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Recommended Action: By RESOLUTION 23-78, authorize the City Manager to sign a first amendment to a Professional Services Agreement with Ponticello Enterprises Consulting Engineers, Inc., for City Engineering Services with the City of Auburn.
16. Agreement with Al Johnson Consulting LLC for Labor Negotiation Services
Recommended Action: By RESOLUTION 23-79, ratify the agreement entered into by the Interim City Manager with Al Johnson Consulting LLC for labor negotiation services.
17. Agreement with Shelby HR Solutions for Human Resources Services
Removed from the agenda.
*** end of consent calendar ***
By MOTION, approve the consent calendar excluding 5, 6, 10, 11 and 17.
The motion was made by Council Member Amara and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
CONSENT ITEMS FORWARD:
17a. Acceptance and Use of a $650,000 Green Means Go Grant Recommended Action: By RESOLUTION 23-80, authorize the City Manager or his designee to accept a $650,000 Sacramento Area Council of Governments (SACOG) Green Means Go grant for the County Domes master planning project and authorize the City Manager to sign all documents.
The motion was made by Council Member Berlant and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
PUBLIC COMMENT:
Sue Engle, resident, thanked staff and the City Council for making the city safer in regards to ADA access. She also spoke about the new community garden lease.
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Rick, President of Grand Oaks HOA, recognized staff for assistance with issues in neighborhood.
Cheryl Maki, resident, welcomed the new City Manager Sean Rabé and recognized outgoing interim City Manager Joan Phillipe.
Michele Vass, spoke on behalf of the Rocklin Friends of the Library.
PUBLIC HEARINGS
18. Public Hearing to Levy Annual Assessment Fee for Business Improvement Districts
No public comment.
Recommended Action: By RESOLUTION 23-81, adopt the 2023/24 Levying of Assessments in connection with the Old Town Auburn Business Improvement District and the Downtown Auburn Business Improvement District.
The motion was made by Council Member Berlant and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
19. Annual Military Equipment Use Report
No public comment.
Recommended Action: Hold a second reading by title only and adopt an ORDINANCE 23-02 adopting a policy for the use of military equipment by the Auburn Police Department.
The motion was made by Council Member Holmes and seconded by Mayor Dowdin Calvillo and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
BUSINESS:
20. City of Auburn Discretionary Grant Program - Update and Request for Authorization to Encumber Funds
Recommended Action: Review updates to the previously approved Auburn Discretionary Grant Program Funding Request Outline and by 5 Auburn City Council Minutes 6/12/2023
MOTION, authorize encumbering $20,000 allocated in the Fiscal Year 2022-2023 Budget to the Fiscal Year 2023-24 Budget to meet the intent of use of the funds.
The motion was made by Council Member Berlant and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
22. Sister City with Chamonix, France
Public comment: Saul Brocker, resident and Larry Grilli, Endurance Capital Committee.
Recommended Action: By MOTION, grant the Mayor authority to meet with the Mayor of Chamonix, France on behalf of the City of Auburn, to pursue and secure an informal city relationship between the two cities for the purposes of promoting each other as endurance sports and recreational tourism hubs.
The motion was made by Council Member Amara and seconded by Council Member Berlant and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
*Council recessed for 5 minutes*
21. Fiscal Year 2023-24 Budget Workshop
Committee and Commission budgets were reviewed. Representatives from committees were available and spoke.
Public comment: Lori Roland
Consensus of the Council was to clarify that committee work plans are not approved when money is allocated. There will need to be further discussion and approval for new projects. There was direction to staff on allocating funds.
* Council recessed for 5 minutes*
The solar project was reviewed and discussed.
Public comment: Lori Roland, Paul Aronowitz, Roke Whitson, Craig Roland, and Kathy Johnson
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By MOTION,
Do not include the solar for the Police Department and Carport in the budget at this time with the allocation coming from our reserves.
The motion was made by Mayor Dowdin Calvillo and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Holmes, Radell-Harris, Dowdin Calvillo
Noes: Amara, Berlant
Absent: None
City Council provided direction to staff on the Fiscal Year 2023-24 Budget Development.
Remainder of the budget items were continued to the next meeting.
Public comment: Cheryl Maki.
REPORTS
23. City Manager Report
Postpones due to time.
24. City Council Committee Reports
Postpone due to time.
Mayor Dowdin Calvillo adjourned the meeting by consensus and without objection at 10:22 p.m.
Rachel Radell-Harris, Vicé Mayor
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