Auburn City Council Minutes 9/11/2023
CITY COUNCIL MINUTES
September 11, 2023
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, September 11, 2023 at 6:00 p.m. with Mayor Dowdin Calvillo presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Sandra Amara, Daniel Berlant, Mike Holmes, Rachel Radell-Harris, Alice
Dowdin Calvillo
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Manager Mengil Deane, Community and Economic Development Director Jonathan Wright, Battalion Chief John Rogers, Community Risk Reduction Manager, Human Resources Director Jennifer Leal, Police Chief Ryann Kinnan.
HONOR GUARD
Auburn Police Department and Auburn Fire Department
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Recognition of September 11th
ADOPTION OF THE AGENDA
The agenda was approved as presented by consensus of the Council.
CONSENT AGENDA:
Item 10 removed from the consent calendar.
1. Corporation Yard EV Charging Station Project - Notice of Completion
By Resolution 23-125, authorize the Public Works Manager to execute the Notice of Completion for the Corporation Yard EV Charging Station Project.
2. 2023 ADA Curb Ramp Rehabilitation Project - Notice of Completion By Resolution 23-126, authorize the Public Works Manager to execute the Notice of Completion for the 2023 ADA Curb Ramp Rehabilitation Project.
3. 2023 ADA Curb Ramp Rehabilitation Project - Phase 2 - Notice of Completion
Auburn City Council Minutes 9/11/2023
By Resolution 23-127, authorize the Public Works Manager to execute the Notice of Completion for the 2023 ADA Curb Ramp Rehabilitation Project - Phase 2.
4. High Street Sewer Collection System Repair Project - Environmental Determination and Award of Contract
By Resolution 23-128, authorize the City Manager to execute a Construction Agreement plus contingency with Gabe Mendez, Inc. for the High Street Sewer Collection System Repair Project in an amount not to exceed (with a 10% contingency) $85,745.00.
By Resolution 23-129, find the High Street Sewer Collection System Repair Project categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301 (Existing Facilities); Section 15302 (Replacement of Reconstruction); and Section 15303 (New Construction
5. 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 Contract Amendment
By Resolution 23-130, amend the 2023 Street overlay Project- Pavement Evaluation Zone 2 & Zone 4 contract to add $110,000.00 in funds from the Sewer enterprise account.
6. Suspending Transit Payment Fares for Auburn Transit Services on October 4th, 2023, for California Clean Air Day
By Resolution 23-131, authorizing the Public Works Manager to suspend transit payment fares for Auburn Transit services on October 4th, 2023, for California Clean Air Day.
7. Corrected Second Amendment of a Professional Services Agreement with Coastland Civil Engineering LLP.
By Resolution 23-132, approve a corrected second amendment to a Professional Services Agreement with Coastland Civil Engineering LLP.
8. Amend a Professional Services Agreement with PSOMAS
By Resolution 23-133, approve an amendment to the Professional Services Agreement with PSOMAS to increase the total highest compensation of the On-Call Services Contract to $150,000.00 and to extend the Termination Date to June 30, 2024.
9. Police Reserve Officer Stipend
By Resolution 23-134, authorize the stipend of $75.00 per shift for the Level Il and Level III Reserve Police Officer position.
10. Reallocation of Funds for Police Vehicle
Removed from the consent calendar; see item 13A.:
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11. Authorization to ratify a letter in opposition to "Transient Release" of an Sexually Violent Predator ("SVP") in Placer County
By Motion, ratify a letter to Placer County Superior Court, c/o District Attorney Morgan Gire, signed by the Mayor on Monday, September 11, 2023, in opposition to the "Transient Release" of a Sexually Violent Predator William R. Stephenson in Placer County.
12. Response to Grand Jury Final Report - Spending on Homelessness within Placer County
By Motion, approve a letter drafted in response to the "Grand Jury Final Report - Spending on Homelessness within Placer County" dated June 21, 2023.
13. Authorization to Accept Funds from the California Fire Foundation 3y Resolution 23-135, authorize the Interim Fire Chief to accept funds rom the California Fire Foundation to assist with our ongoing fuels reduction efforts and authorize the City Manager to sign any related documents on behalf of the City of Auburn.
*** end of consent calendar ***
By MOTION, approve the consent calendar excluding item 10.
The motion was made by Council Member Berlant and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
CONSENT ITEMS FORWARD (if needed):
13A. Reallocation of Funds for Police Vehicle
Police Chief Kinnan explained this reallocation request. ay red on 2-13 are the role aire i send be else
instead be used to
purchase a Tesla Model 3.
The motion was made by Council Member Berlant and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
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PUBLIC COMMENT:
April Maynard, Arts Commission, spoke about art projects/events around town.
Jackie Weston, Chamber of Commerce, spoke about an upcoming event.
BUSINESS:
14. Adoption of an Urgency Ordinance to Prohibit Syringe Exchange Programs in the City by Amending Title XI of the Auburn Municipal Code Adding Chapter 123 (Syringe Exchange Programs Prohibited); Introduction of Ordinance to Prohibit Syringe Exchange Programs in the City by Amending Title XI of the Auburn Municipal Code Adding Chapter 123 (Syringe Exchange Programs Prohibited)
Police Chief Kinnan presented this item.
Public comment: Caroline and Brandy, residents of Auburn, spoke in favor of this program. Connie Brocker, resident of Auburn, spoke in opposition of this program.
Recommended Action: By Motion, adopt Urgency Ordinance 23-03U adding Chapter 123 to Title XI of the Auburn Municipal Code prohibiting syringe exchange programs from operating in the City of Auburn and Finding and Determining that the Urgency Ordinance is not subject to the California Environmental Quality Act pursuant to the CEQA Guidelines Sections 15061(b)(3), and 15378.
The motion was made by Council Member Holmes and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
By Motion, waive the full reading and introduce an Ordinance adding Chapter 123 to Title XI of the Auburn Municipal Code prohibiting syringe exchange programs from operating in the City of Auburn and Finding anc Determining that the Ordinance is not subject to the California Environmental Quality Act pursuant to the CEQA Guidelines Sections 15061(b)(3), and 15378.
By consensus, direct staff to examine this issue and report back to Council.
15. Proposed Vegetation Management Plan
Acting Fire Chief Rogers introduced this item. Community Risk Reduction Manager Davidson presented this item on proposed City Parcel Vegetation Management Plan.
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16. American Rescue Plan Act Funded Projects for Old Town and Downtown
Community and Economic Development Director Wright provided an update regarding the American Rescue Plan Act funded projects for Old Town and Downtown.
*Council recessed for 5 minutes*
17. Consideration of Fiscal Year 2023-24 Committees/Commissions Budget Requests
City Manager Rabé presented this item.
Council reviewed Fiscal Year 2023/24
Committees/Commissions budget requests (available in staff report).
Sustainability Advisory Committee (SAC) Discussion:
Public comment: Glen Kramer, Sustainability Advisory Committee Member.
By motion, approve the SAC workplan as discussed excluding the lawn replacement project (remove funding until staff returns with an action item).
The motion was made by Council Member Radell-Harris and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
Arts Commission Discussion:
Public comment: April Maynard, Arts Commissioner.
By motion, approve the Arts Commission workplan as discussed excluding the Council Chambers Stage use project (remove funding until staff returns with an action item.
The motion was made by Council Member Radell-Harris and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
Economic Development Commission - no discussion or action needed.
18. Request for Proposal for an Energy Services Contract at Five City Owned Facilities
Community and Economic Development Director Wright, City Manager Rabé, Public Works Manager Deane and City Attorney Bell presented this item.
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Public comment: Glen Kramer, SAC member, supports this proposal.
By motion, direct staff to draft a Request for Proposal and recruit energy services companies to develop an energy services contract, with an option for maintenance, and/or an investment grade audit at all City-owned and operated facilities.
The motion was made by Council Member Berlant and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Berlant, Holmes, Radell-Harris, Dowdin Calvillo Noes: None
Absent: None
REPORTS
19. City Manager Report
City Manager Rabé provided a report to Council.
20. City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
Council directed staff to look into the closure of the Old Town Post Office.
Council directed staff to add a vote for membership to Sister Cities International to a future agenda.
ADJOURNMENT
Mayor Dowdin Calvillo adjourned the meeting in memory of Barry Stigers by consensus and without objection at 9:26 p.m.
Alice Dowdin Calvillo, Mayor
Amy Lind, City Clerk
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