Auburn City Council Minutes 11/13/2023
CITY COUNCIL MINUTES
November 13, 2023
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 _incoln Way, Auburn, CA on Monday, November 13, 2023 at 6:00 p.m. with Mayor Dowdin Calvillo presiding and City Clerk Amy Lind recording the minutes
CALL TO ORDER/ ROLL CALL
Council Members Present: Sandra Amara, Daniel Berlant, Mike Holmes, Rachel Radell-Harris, Alice
Dowdin Calvillo
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, City Treasurer Donna Silva, Public Works Manager Mengil Jeane, Community and Economic Development Director Jonathan Wright, Interim Fire Chief John Rogers, Human Resources Director Jennifer Leal, and Police Chief Ryan Kinnan.
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Mayor Dowdin Calvillo spoke about the Veterans parade 100th year.
ADOPTION OF THE AGENDA
The agenda was approved as presented by consensus of the Council.
CONSENT AGENDA:
Items 5 and 8 were removed and item 9 was amended per the City Clerk.
1. Approval of Minutes
By MOTION, approve the City Council minutes of 9/11/2023 and 9/25/2023.
2. Sustainability Advisory Committee Appointments
By RESOLUTION 23-48, reappoint Cathy Johnson and Joe Looney to the Sustainability Advisory Committee (SAC).
3. Calendar of City Council Meeting
By MOTION, adopt a revised schedule of City Council meeting dates in November and December 2023 (including a cancellation of December 25, 2023).
Auburn City Council Minutes 11/13/2023
4. Appointment of Greater Auburn Area Fire Safe Council Member By RESOLUTION 23-149, approve the recommended appointment of Jan Foster to the
GAAFSC.
5. Report of Investments - Quarter Ending September 30, 2023 Removed from the consent calendar; see item 13a.
6. Reclassification of Administrative Services Director to Finance Director
By RESOLUTION 23-150, approve the reclassification of the Administrative Services
Director job classification to Finance Director.
7. 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4 = Notice of Completion
By RESOLUTION 23-151, staff respectfully recommends that the City Council authorizes the Public Works Manager to execute the Notice of Completion for the 2023 Street Overlay Project - Pavement Evaluation Zone 2 & Zone 4.
8. SB 1383 Local Assistance Grant Program
Removed from the consent calendar; see item 13b.
9. 2023 Storm Drain Capital Improvement Project - Award of Contract By RESOLUTION 23-152, authorize the City Manager to execute a Construction Agreement as amended plus contingency with Gabe Mendez, Inc. for the 2023 Storm Drain Capital Improvement Project in an amount not to exceed (with a 10% contingency) $181,434.00.
10. Amendment to Maintenance Services Agreement with St. Francis for Traffic Signal Maintenance
By RESOLUTION 23-153, approve an amendment to the St. Francis Maintenance Services Agreement for traffic signal maintenance by adding an additional $75,000.00 in funds from the Transportation Fund.
11. Professional Service Agreement with Fehr & Peers
By RESOLUTION 23-154, authorize the execution of a Professional ervice Agreement with Fehr & Peers for the development of a Downtow irculation and Wavfinding Master Plan and authorize the City Manager sign all documents.
12. Revised Resolution for Authorization to Accept Funds for the Baltimore Ravine Shaded Fuel Break
By RESOLUTION 23-155, adopt a revised resolution to accept funds in the amount of $797,663.60 from CAL FIRE's Wildfire Prevention Grant 2 Auburn City Council Minutes 11/13/2023
Program to initiate the Baltimore Ravine Shaded Fuel Break project and authorize the City Manager to sign any related documents on behalf of the City of Auburn.
13. Acceptance of the Airport Helicopter Parking Pad Infrastructure Project
By RESOLUTION 23-156, authorize the issuance and recording of the Notice of Completion for the Airport Helicopter Parking Pad Infrastructure Project; and
The Notice of Completion is exempt from CEQA review under CEQA Guidelines Section 15301 (Existing Facilities).
*** end of consent calendar ***
By motion, approve the consent calendar excluding items 5 and 8.
By motion, The motion was made by Council Member Radell-Harris and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Holmes, Radell-Harris, Dowdin Calvillo (one vacancy) Noes: None
Absent: None
CONSENT ITEMS FORWARD:
13a. Report of Investments - Quarter Ending September 30, 2023 City Treasurer Donna Silva and City Manager Rabé spoke to this item.
By motion, receive, review and file the "City of Auburn Investment Report" for the quarter ending September 30, 2023.
The motion was made by Council Member Holmes and seconded by Council Member Radell-Harris and approved by the following roll call vote:
Ayes: Amara, Holmes, Radell-Harris, Dowdin Calvillo (one vacancy) Noes: None
Absent: None
13b.SB 1383 Local Assistance Grant Program
Public Works Manager Mengil Deane spoke to this item. Council discussion followed. Council Member Radell-Harris asked for an update to come back to Council.
By RESOLUTION 23-157, authorize the City Manager or his designee to submit an application for the SB 1383 Local Assistance Grant Program through the State of California Department of Resources Recycling and Recovery (CalRecycle).
3 Auburn City Council Minutes 11/13/2023
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Holmes, Radell-Harris, Dowdin Calvillo (one vacancy) Noes: None
Absent: None
PUBLIC COMMENT:
Joan Maxwell, resident of Auburn, spoke in favor of a bike lane on Auburn Folsom Road.
Council Member Holmes thanked Auburn Police and Fire for their assistance at the Veterans Day parade.
Council Member Amara asked for an update on bike lanes in Auburn.
BUSINESS:
14. Informational Update from Auburn Energy Junction LLC - Collectron Energy
Community and Economic Development Director Wright introduced this item. Mike Becker, Kari McDonald, and Alex Hassen provided an informational update from Auburn Energy Junction LLC - Collectron Energy.
Council member questions and comments followed.
15. AB-38/Defensible Space Inspection Program Update
Interim Fire Chief Rogers provided an informational report pertaining to AB-38 and Council provided staff with direction related to its implementation.
By motion, move forward with AB38 inspection ordinance and ramp up efforts in regards to education.
The motion was made by Mayor Dowdin Calvillo and seconded by Council Member Amara and approved by the following roll call vote:
Ayes: Amara, Holmes, Radell-Harris, Dowdin Calvillo (one vacancy) Noes:
None
Absent: None
REPORTS
13. City Manager Report
City Manager Rabé provided a report to Council.
4 Auburn City Council Minutes 11/13/2023
14. City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
CLOSED SESSION:
By consensus of the Council without objection, adjourned to a Closed Session at 7:41p.m.:
1. Conference with Legal Counsel; Anticipated Litigation (Gov. Code, § 54956.9, subd. (d) (2).)
A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code, § 54956.9, subd. (e)(1).)
Number of Potential Cases: 2
Report Out of Closed Session and adjournment:
The City Council returned from closed session at 8:19 p.m. and Mayor Dowdin Calvillo announced that there was no reportable action. The Mayor then adjourned the meeting without vote and by unanimous consent at 8:19 p.m.
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Alice Dowdin Calvillo, Mayor
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Amy Lind, City Clerl
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