Auburn City Council Minutes 5/13/2024
CITY COUNCIL MINUTES
May 13, 2024
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, May 13, 2024 at 6:00 p.m. with Mayor Rachel Radell-Harris presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Alice Dowdin Calvillo Sandra Amara, Mike Holmes, Michelle Sierra
Sammons, Rachel Radell-Harris
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Manager Mengil Deane, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, Community Risk Reduction Manager Lindsay Davidson, Finance Director Gretchen Johnson, Treasurer Donna Silva, Human Resources Director Jennifer Leal, Police Lt. Huey and Police Chief Kinnan.
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Amayor Radell-Harris announced the next meeting falls on Memorial Day and will be cancelled.
Lyme Disease Awareness Month Proclamation
Small Business Month Proclamation
Commendation for Addison Horn, Placer High School Student/ First Place in Statewide Speech Contest.
Commendation for National Police Week
ADOPTION OF THE AGENDA
The agenda was approved as presented by the consensus of the Council.
CONSENT AGENDA:
Items 6, 7 and 8 were removed from the consent calendar.
1. Minutes
By MOTION, approve the City Council minutes of 2/26/2024, 3/11/2024 and 3/25/2024.
2. Report of Investments - Quarter Ending March 31, 2024 Auburn City Council Minutes 5/13/2024
Receive, review, and file the City of Auburn Investment Report for the quarter ending March 31, 2024.
3. Appointment to Streetscape History and Art Advisory Committee (SHAAC)
By RESOLUTION 24-47, appoint Kim Haswell to the SHAAC committee.
4. Membership Renewal for the Greater Sacramento Economic Council By RESOLUTION 24-48, authorize the City Manager to renew membership with the Greater Sacramento Economic Council.
5. Revision to Mayoral Appointments
By MOTION, the City Council approve the creation of a new Mayoral Appointment consisting of Mayor Radell-Harris and Council Member Dowdin Calvillo to meet quarterly (or as needed) with two board members of the Gold Country Fairgrounds.
6. Annual Local Transportation Fund (LTF) Claim for Fiscal Year 2023/2024
Removed from the consent calendar.
7. Canyon Creek Subdivision-Acceptance of Public Improvements Removed from the consent calendar.
8. Baltimore Ravine Shaded Fuel Break Environmental Compliance- Award of Contract
Removed from the consent calendar.
*** end of consent calendar ***
By MOTION, approve the consent calendar excluding items 6, 7 and 8.
City Clerk Lind noted item 2 is being approved as revised.
The motion was made by Mayor Radell-Harris and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
CONSENT ITEMS FORWARD:
8a. Annual Local Transportation Fund (LTF) Claim for Fiscal Year 2023/2024
2 Auburn City Council Minutes 5/13/2024
Public Works Director Deane addressed Council's questions.
By RESOLUTION 24-49, authorize the Public Works Director to submit the 2023/2024 Transportation Development Act LTF, STA, and SGR claims to Placer County Transportation Planning Agency (PCTPA) for approval.
The motion was made by Council Member Holmes and seconded by Council Member Amara and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
8b. Canyon Creek Subdivision-Acceptance of Public Improvements Council Member Amara recused herself from this item and left the Council Chambers.
City Manager Rabé addressed Council questions.
By RESOLUTION 24-50, accept the public improvements associated with the Canyon Creek Subdivision.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call
vote:
Ayes:, Dowdin Calvillo, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: Amara
8c. Baltimore Ravine Shaded Fuel Break Environmental
compliance- Award of Contrac
Community Risk Reduction Manager Davidson addressed Counci questions.
By RESOLUTION 24-51, authorize the City Manager to execute a Professional Services Agreement with Mason Bruce & Girard for the California Environmental Quality Act (CEQA) Analysis and Archeological surveys required for the Environmental Compliance of the Baltimore Ravine Shaded Fuel Break in an amount not to exceed $84,700 ($77,000 with a 10% contingency).
3 Auburn City Council Minutes 5/13/2024
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call
vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
PUBLIC COMMENT:
Saul Brocker, Council Member Holmes and Council Member Sierra Sammons.
PUBLIC HEARINGS
9. Public Hearing to Levy Annual Assessment Fee for Business Improvement Districts (BID)
Finance Director Johnson presented this item. Brad Baldwin spoke on behalf of the Old Town Business Association.
The Public Hearing was held, and;
By RESOLUTION 24-52 to approve the FY 2024-25 Levy of Annual Assessment Fees for the Old Town Auburn Business and Improvement and Downtown Auburn Business Improvement Districts.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
10. Introduction and First Reading of Ordinance 24-XXXX Amending Section 100.87 of the Auburn Municipal Code - Fuel Modification Standards
Community Risk Reduction Manager Davidson presented this item (presentation available in record).
Public comment: Glen Kramer
A Public Hearing was held, and;
4 Auburn City Council Minutes 5/13/2024
By MOTION, introduce the first reading of an Ordinance by title only, amending section 100.87 of Chapter 100 of Title IX of the Auburn Municipal Code adding an Ember-Resistant Zone requirement to new constructions within the City of Auburn.
The motion was made by Council Member Holmes and seconded by Council Member Amara and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
11. Adoption of an Updated Fee Schedule for Building and Planning Community Development Director Wright introduced this item.
Terry Madsen with ClearSource presented this item (presentation available in record).
Public Comment: Glen Kramer and Donna Silva.
A Public Hearing was held, and;
By RESOLUTION 24-53 adopt an updated fee schedule for Building and Planning and staff recommended and request the fees come back to Council in the next few months to discuss the possibility of recovering more of the cost of service for each of the items.
The motion was made by Mayor Radell-Harris and seconded by Council Member Amara.
Council Member Dowdin Calvillo made a substitute motion to not move forward tonight and instead bring this back to staff and ask them to expediate a proposal that justifies why fees would not be set at at least 75% cost effectiveness. This motion was not seconded.
The main motion approving the resolution as proposed was approved by the following roll call vote:
Ayes:, Amara, Holmes, Sierra Sammons, Radell-Harris
Noes: Dowdin Calvillo
Absent: None
*** Council recessed for 5 minutes ***
5 Auburn City Council Minutes 5/13/2024
BUSINESS:
12. California Asset Management Program (CAMP) Investment Trust City Treasurer Silva presented this item.
By RESOLUTION 24-54, authorize the City of Auburn to join, as a "participant," the California Asset Management Program (CAMP) program, a Joint Powers Authority, as a mechanism to increase the yield on the City's investment portfolio.
The motion was made by Council Member Amara and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
13. FY 2024-25 Budget Development Presentation for the General Fund Finance Director Johnson provided a presentation on the development of the FY 2024-25 Budget for the General Fund (presentation available in record).
Public Comment: Connie Brocker and Brad Baldwin.
By motion, use of General Fund Reserves and ARPA (American Rescue Plan Act) Funding as recommended by staff:
Use of General Fund Reserves (one-time) $1M:
$293,420 from Economic Uncertainties ($2,866,580 remaining) $500,000 from Employee Unfunded Liability ($0 remaining) $250,000 from Pension Unfunded Liability ($750,000 remaining) $0 Unassigned Fund Balance ($116,713 remaining)
$0 from Prepaid Insurance Costs ($577,653 remaining)
Reallocation of ARPA (American Recovery Plan Act) Funds (one-time) $881k
$750,000 from Old Town & Downtown Business Districts
$131,000 from City scanning of paper records projects
Total FY 2024-25 One-time solutions: $1,924,420
with any remaining funds being returned to economic uncertainty in the reserve if applicable.
The motion was made by Council Member Amara and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
6 Auburn City Council Minutes 5/13/2024
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
REPORTS:
13. City Manager Report
City Manager Rabé provided a report to Council.
14. City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session at 9:38p.m.:
1. CONFERENCE WITH LEGAL COUNSEL; ANTICIPATED LITIGATION (Gov. Code, § 54956.9, subd. (d) (2).)
A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, based on the below-described existing facts and circumstances, there is a significant exposure to litigation against the City:
Facts and circumstances that might result in litigation but which the City believes are not yet known to potential plaintiff or plaintiffs. (Gov. Code, § 54956.9, subd.
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Lisa S. Charbonneau, Jennifer Leal, Sean Rabe
Employee Organization: All Bargaining Units
Report Out of Closed Session and adjournment:
The City Council returned from closed session at 10:42 p.m. and Mayor Radell- Harris announced that there was no reportable action. The Mayor then adjourned the meeting at 10:43 p.m. without vote and by unanimous consent.
Rachel Radell-Harris, Mayor
Amy Lind City Clerk
7