Auburn City Council Minutes 6/10/2024
CITY COUNCIL MINUTES
June 10, 2024
REGULAR SESSION
A Regular Meeting of the Auburn City Council was held at Auburn City Hall, 1225 Lincoln Way, Auburn, CA on Monday, June 10, 2024 at 6:00 p.m. with Mayor Rachel Radell-Harris presiding and City Clerk Amy Lind recording the minutes.
CALL TO ORDER/ ROLL CALL
Council Members Present: Alice Dowdin Calvillo Sandra Amara, Mike Holmes, Michelle Sierra
Sammons, Rachel Radell-Harris
Council Members Absent: None
Staff Members Present: City Manager Sean Rabé, City Attorney Gary Bell, Public Works Director Mengil Deane, Transit Manager Natalie Hampton, Community and Economic Development Director Jonathan Wright, Fire Chief John Rogers, Finance Director Gretchen Johnson, Treasurer Donna Silva, Human Resources Director Jennifer Leal, Police Lt. Morrison and Police Chief Kinnan.
CLOSED SESSION:
By consensus of the Council without objection, adjourn to a Closed Session:
1. CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code, § 54957.6.) Name of City Negotiator Attending Closed Session: Lisa S. Charbonneau, Jennifer Leal, Sean Rabe
Employee Organization: All Bargaining Units
Report Out of Closed Session: Mayor Radell-Harris reported that staff was provided direction to prepare a resolution to declare a fiscal emergency for the purposes of labor agreements.
CALL TO ORDER Regular Session
ROLL CALL
PLEDGE OF ALLEGIANCE
MAYORS COMMENDATION/ PROCLAMATION/ ACKNOWLEDGEMENTS
Mayor Radell-Harris asked for a moment of silence in memory of Jackie Weston, Col. Bud Anderson, and Aldo Pineschi.
Mayor Radell-Harris read the Pride Month Proclamation
Auburn City Council Minutes 6/10/2024
ADOPTION OF THE AGENDA
The agenda was approved as presented by consensus of the Council.
CONSENT AGENDA:
Item 7 was removed from the consent calendar.
1. Sustainability Advisory Committee (SAC) Appointment
By RESOLUTION 24-55, appoint Linda Lareau to the Sustainability Advisory Committee.
2. Information Technology Services Agreement
By RESOLUTION 24-56, authorize the City Manager or his designee to execute an agreement with Protronics LLC to provide Information Technology Maintenance and Consulting Services for a two-year term, with an option to renew for one year as determined by the City Manager.
3. Second Reading and adoption of Ordinance Amending Section 100.87 of the Auburn Municipal Code - Fuel Modification Standards Hold a second reading and adopt an ORDINANCE 24-03 amending section 100.87 of Chapter 100 of Title IX of the Auburn Municipal Code adding an Ember-Resistant Zone requirement to new constructions within the City of Auburn.
4. Acceptance of Airport East-End Hangar Waterline Infrastructure Project
By RESOLUTION 24-57, approve acceptance of Airport East-End Hangar Waterline Infrastructure Project and authorize the issuance of a notice of completion and a certificate of acceptance for the project.
5. Contract Renewal for Animal Services
By RESOLUTION 24-58, approve the two-year agreement between the City of Auburn and County of Placer Health and Human Services, Animal Services Division for shelter care, placement for stray and unwanted animals, disposal of dead animals and other specified services for animal calls generated within the City of Auburn.
6. Federal Transit Administration (FTA) 5311 Funding for Auburn Transit
By RESOLUTION 24-59 authorize the Public Works Director to execute and fill applications for FTA assistance on behalf of the City of Auburn; and execute and file the required certifications, assurances, and agreements on behalf of the City of Auburn.
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7. Amendment No. 3 to the Professional Services Agreement with Mark Thomas & Company, Inc. for On-Call Storm Drain Design Services Removed from the consent calendar; see item 13a.
8. Department of Homeland Security (DHS) Funding For Radios By RESOLUTION 24-60, authorize the receipt of the $45,000 California Office of Emergency Services (CALOES) Homeland Security Grant (HSGP) award for the purchase of radios.
9. Second Amendment to a Professional Services Agreement with PSOMAS
By RESOLUTION 24-61 grant a second amendment to the Professional Services Agreement with PSOMAS to extend the Termination Date to June 30, 2026.
10. Six Month Extension of Franchise Agreement with Recology Auburn Placer for Solid Waste Collection
By RESOLUTION 24-62, authorize the City Manager to execute an amendment extending the term of the existing franchise agreement by and between the City and Recology Auburn Placer by six months to complete ongoing negotiations.
11. Amendment No. 3 to the Professional Serves Agreement with NexGen Utility Management, Inc. for FY 2024-25 Sewer System Design and Construction Management
By RESOLUTION 24-63, grant a third amendment to the Professional Services Agreement with NexGen Utility Management for FY 2024-25 Sewer System Design and Construction Management.
12. Annual Military Equipment Use Report and Renewal of Military Equipment Policy
By RESOLUTION 24-64, review and approve the annual Military Equipment Use Report and renew the Auburn Police Department's current policy related to military equipment as defined in AB 481.
13. Tile Recommendations from SHAAC
By MOTION, approve the recommended placement of tiles: Gussie Alberta (Wright) Stewart, Virginia Jane (Ray) Bell and Dr. John F. Engle, Dan Olmstead, Joanne Neft and Monroe "Spud" DeJarnette. *** end of consent calendar ***
By motion, approve the consent calendar excluding item 7.
The motion was made by Mayor Radell-Harris and seconded by Council Member Amara and approved by the following roll call vote:
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Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
CONSENT ITEMS FORWARD:
13A. Amendment No. 3 to the Professional Services Agreement with Mark Thomas & Company, Inc. for On-Call Storm Drain Design Services Public Works Director Mengil Deane addressed questions by Council Member Holmes.
By RESOLUTION 24-65, grant a third amendment to the Protessional Services Agreement with Mark Thomas & Company, Inc. for On-Call Storm Drain Design Services.
The motion was made by Council Member Holmes and seconded by Council Member Dowdin Calvillo and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
PUBLIC COMMENT:
Diane Green, and Debra Grinder from "We the People".
Katherine McBride ("for Lee Friar"), Eric Chun, Jayson Wedge, Connie Brocker, Pat Bistoni, Mrs. Ardi Mullally, Council Member Holmes, Council Member Sierra Sammons.
PUBLIC HEARINGS
14.2024/25 Sewer Assessment to be Placed on the Placer County Tax Council conducted a public hearing to authorize Fiscal Year 2024-25 sewer service charges to be placed on the County of Placer Tax Roll.
City Attorney Bell addressed "exempt properties" and noted a public notice in this packet that should be referenced in item 16 instead.
Public comment: Lynne Tinnel and Emily Mokel.
By RESOLUTION 24-66 authorize the levying of sewer service charges for Fiscal Year 2024-25 to be placed on the County of Placer Tax Roll. 4 Auburn City Council Minutes 6/10/2024
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Amara and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
BUSINESS:
15. Declaring Intent to Approve a Sewer Line Project and an Assessment to Fund the Project, Approving the Supporting Engineers' Report, and Setting a Public Hearing on the Proposed Assessment.
Public Works Director Mengil Deane provided history on this issue. City Attorney Gary Bell provided more information on this process.
Public comment: Jackie Silverman, Harry Hickman, Jill Phillips, and 2 Aeolia Residents (not identified).
By RESOLUTION 24-67, declare intent to approve a sewer line project and an assessment to fund the project, approving the supporting engineers' report, and setting a Public Hearing on the proposed assessment.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
16. Sewer Rate Study & Analysis
Council received a preliminary report by Mark Hilldebrand, related to the 2024 Sewer Rate Update Study Scheduled for consideration by the City Council on August 12, 2024.
Public comment: Lynne Tinnel,
By RESOLUTION 24-68 declare intent to hold a public hearing on the proposed wastewater rates August 12th, 2024 & direct staff to provide notice of that hearing; and
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Adopt a RESOLUTION 24-69 setting guidelines for the submission and tabulation of protests in rate hearings governed by article XII D, section 6 of the California Constitution.
The motion was made by Council Member Dowdin Calvillo and seconded by Council Member Holmes and approved by the
following roll call vote:
Ayes:, Dowdin Calvillo, Amara, Holmes, Sierra Sammons, Radell- Harris
Noes: None
Absent: None
***Council took a 7 minute recess***
17. Western Placer Comprehensive Operational Analysis and Short- Range Transit Plan Project Update
Council received an informational project update from Transit Manager Natalie Hampton for the Western Placer Comprehensive Operational Analysis and Short-Range Transit Plan being completed for Auburn Transit.
18. Direction to Staff Regarding Potential Transient Occupancy Tax Increase Ballot Measure
City Manager Sean Rabé presented this item.
Public comment: Saul Brocker and Rob Haswell.
By MOTION, Council directed staff to provide a potential ballot measure to amend Subchapter 33.185 et seq. of the Auburn Municipal Code regarding the City's Transient Occupancy Tax (TOT) to change the definition of an operator and impose an obligation to collect the TOT by short-term rental operations, and increase the TOT from 8 percent to 10 percent.
The motion was made by Council Member Amara and seconded by Council Member Holmes and approved by the following roll call vote:
Ayes: Amara, Holmes, Sierra Sammons, Radell-Harris
Noes: Dowdin Calvillo
Absent: None
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19. FY 2024-25 Proposed Budget
Finance Director Gretchen Johnson provided a presentation for the FY 2024-25 Proposed Budget at a total amount of $35,096,572, including the following:
1. Proposed Budget for the General Fund at $19,929,076;
2. Proposed Budgets for Enterprise Funds at $10,861,664;
3. Proposed Budgets for Special Revenue Funds at $3,985,676;
4. Proposed Budget for Redevelopment Property Tax Fund at $320,156;
5. General Fund Reserves set at $5, 129,491; and,
6. The Appropriations Limit for the City of Auburn at $24,063,402.
Director Johnson and other Department Directors answered Council questions and received feedback from Council as well.
REPORTS:
20. City Manager Report
City Manager Rabé provided a report to Council.
Council asked staff to bring back the discussion of a building vacancy fee.
City Council Committee Reports
City Council Members reported on their appointed committee and commission meetings.
ADJOURNMENT
Mayor Radell-Harris adjourned the meeting without vote and by unanimous consent at 9:50 p.m.
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